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Home My WebLink AboutTIC 2020-06-15 COMPLETE AGENDA PACKETCity of Tukwila Transportation and Infrastructure Committee •;• Cynthia Delostrinos Johnson, Chair •••• Verna Seal •;• Kate Kruller AGENDA Distribution: City Attorney C. Delostrinos A. Youn Johnson Clerk File Copy V. Seal 2 Extra K. Kruller K. Hougardy Place pkt pdf on SharePoint: D. Quinn Z Trans & Infra Agendas L. Humphrey H. Hash e-mail cover to: F. Ayala, H. Ponnekanti A. Le, C. O'Flaherty, A. H. Kirkland Youn, B. Saxton, S. Norris, G. Labanara L. Humphrey B. Still MONDAY, JUNE 15, 2020 — 5:30 PM Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 437 065 682# (6300 BUILDING, SUITE ) Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) Surface Water - 2018 Small Drainage Program a) Forward to 07/06/2020 Regular Pg. 1 Project Closeout and Acceptance (Mike Perfetti) Consent Agenda b) PW Fleet & Facilities Building Improvements b) Committee discussion Pg. 5 Project Update and 60% Design Review (Hari Ponnekanti) c) Green River Trail Improvements and c) Committee approval Pg. 11 S 152" d St Safe Routes to School Grant Applications (Cyndy Knighton) d) Service and Staffing Changes Resulting From d) Committee discussion Pg. 15 COVID-19 Financial Impacts (Laurel Humphrey) 3. MISCELLANEOUS Future Agendas: • Gilliam Creek Fish Barrier Removal Project • 2019 Small Drainage Closeout Next Scheduled Meeting: Monday, July 06, 2020 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. TO: FROM BY: CC: DATE: City of Tukwila l Aldan Ekberg, Mayor Public Works Ocporrnreftr Henry Hash,. Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director Mike Perfetti, Habitat Project Manager Mayor Ekberg June 12, 2020 SUBJECT: Surface Water Fund - 2018 Annual Small Drainage Program Project No. 91841201, Contract No. 18-127 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for city staff to complete but are smaller than a typical capital improvement project. The 2018 Annual Small Drainage Program provided drainage improvements at seven locations: 1) Tukwila Int'I Blvd —Pipe abandonment 5) S 180t" St — Catch basin retrofit 2) Interurban Ave S — Catch basin retrofits 6) S 180t" St Abutment Wall — Levee repair 3) Strander Blvd Bridge — Levee drainage repair 7) Todd Blvd — Catch basin retrofit 4) Gilliam Creek Flap Gate — Outfall maintenance access DISCUSSION The Notice to Proceed for Contract Number 18-127 with Ceccanti, Inc. of Tacoma, WA was issued on September 19, 2018 and construction was physically completed on April 12, 2019. The final affidavits of Wages Paid were received in April 2020. FINANCIAL IMPACT The 2018 construction budget was $600,000, which included a 10% contingency. King County Flood Control District contributed $65,378 to the project. The original contract amount was $543,836.40, and one change order was executed for $48,957.66. Retainage is being held by the City in the amount of $26,830.47. Expenses Construction Contract Amount (pre-tax) $520,304.00 Change Order No. 1 44,061.89 Unit Price Underruns (27,756.37) WA State Sales Tax 26,235.42 Total Contract Amount $562,844.94 RECOMMENDATION Council is being asked to formally accept the 2018 Annual Small Drainage Program with Ceccanti, Inc. in the amount of $562,844.94 as complete and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the July 6, 2020 Regular Council Meeting. Attachment: DRAFT Notice of Completion, Contract #18-127 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-15-2020/2018 Small Drainage Program Closeout/Info Memo 2018 SDP closeout hk_060520.docx d Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: June 2, 2020 Contractor's UBI Number: 602 271 532 Name & Mailing Address of Public Agency Department Use Only City of Tukwila Assigned to. 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 602286020 Notice is hereby given relative to the completion of contractor project described below Project Name Contract Number Job Order Contracting 2018 Annual Small Drainage - Project #91841201 118-127 ❑ Yes d No Description of Work Done/Include Jobsite Address(es) Construct the following drainage improvements: 1) Catch basin retrofits on Interurban Ave S., S 180th St and Todd Blvd; 2) Pipe abandonment on T.I.B. 3) Gilliam Creek outfall access, 4) S 180th St bridge retaining wall (flood protection) and 5) Levee 205 pipe lining Federally funded transportation project? ❑ Yes d No (if yes, provide Contract Bond Statement below) Contractor's Name E-mail Address Affidavit ID* Ceccanti Inc ijake@ceccantiinc.com not filed Contractor Address Telephone # 4116 Brookdale Rd. E., Tacoma, WA 98446 253-537-2990 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: I Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted June 19, 2017 September 19, 2018 April 12, 2019 Were Subcontracters used on this project? If so, please complete Addendum A. Yes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Sales Tax Rate 10 % (If various rates apply, please send a breakdown) Sales Tax Amount Comments: $ 520,304.00 $ 48,957.66 $ 32,652.14 $ 536,609.52 26235.42 TOTAL $ 562-844.94 iyujL: Znese two totals must ve Liquidated Damages $ 0.00 Amount Disbursed $ 536,014.47 Amount Retained $ 26,830.47 TOTAL $ 562,844.94 The contract had two schedules, Schedule A, which was tax exempt per Rule 171, and Schedule B, which was taxed. The change order was included in Schedule B, and was also taxed. Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Mike Perfetti Email Address: mike.perfetti@tukwilawa.gov / Department of Revenue washingrnn state Department of Public Works Section Labor & Industries I (360) 704-5650 Contract Release PWC@dor.wa.gov (855) 545-8163, option # 4 ContractRelease@LN I. WA.GOV 1 � REV 31 0020e (10/26/15) F215-038-000 10- Reset This Form i Title: Habitat Project Manager Phone Number: 206-433-7192 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360)902-9450 publicworks@esd.wa.gov 2 Print This Form Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Apply -A -Line LLC 600553941 846002 Glacer Northwest DBA CalPortland 601301145 839313 Michels Corp 601061071 822941 Old Mack LLC 604216260 not filed Olson Brothers Pro -Vac LLC 602170975 847706 Ralph's Concrete Pumping 578085430 838377 RamJack West 603499720 not filed Roadrunner Concrete Cutting LLC 602908125 846781 Sebastian Construction Inc 604274200 875180 Old Mack LLC 604216260 921253 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 3 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Hari Ponnekanti, Deputy PW Director CC: Mayor Allan Ekberg DATE: June 12, 2020 SUBJECT: Public Works Fleet & Facilities Building Tenant Improvements Project No. 91630601 Project Update and 60% Design Review ISSUE Provide an update on the PW Fleet and Facilities Tenant Improvements at 60% design, schedule, and cost estimate. BACKGROUND On 12/02/19, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million dollars with funding split 50/50 with the General Fund and Water/Sewer/Surface Water Utilities. DISCUSSION SHKS Architect has reached the 60% design milestone. Please see the attached design drawing, project timeline schedule, and cost estimates. 60% design cost estimates are within the range of the estimated budgets. The following are some of the highlights of the design progress. • Geo-technical explorations have been completed and seismic bracing design is advancing forward. • Plumbing, HVAC, vehicle exhaust connection, lighting, tire storage facility, office and kitchen area design is advanced in this design period. Project specifications and bid documents are created. More detailed cost estimates are prepared as part of the 60% design. Paint booth removal contract is signed, and permit application is submitted to DCD. PHASE 1 FINANCIAL IMPACT Expenditures 2019/2020 Budget SHKS Design Am No. 2 570,768.00 Misc Consultant Services 105,460.00 Estimate - Soft Costs 2,108, 772.00 Estimate - Construction 6,715,000.00 Funding - General Fund $ 4,750,000.00 Funding - Utilities 4,750,000.00 Total $ 9,500,000.00 $ 9,500,000.00 DISCUSSION ONLY Committee discussion only Attachments: Cost estimates Tentative Schedule https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-15-2020/FRF 60%/Info Memo for PW F F Update 051820.docx 5 Public Works Fleet and Facilities Building - Phase 1 Cost Estimates Expenditures to Estimates at 30% Estimates at 60% Budget date 12/31/19 Design Design Land Purchases $ 24,706,348.00 SHKS Master Plan 1,398,437.09 Design SHKS Design Fee Geo-Tech Design Fee Hazard Study Fee Mayes Testing Soft Costs Demolition of Out Buildings Construction Phase 1 Building Renovation Remoal of Paint Booths Fence and Security Gates Outside Structural Repair and Paint Covered Storage - Outside Civil Site Work Trench Drains (Alternate) Emergency Generator (Alternate) Grand Total $ 26,105,000.00 $ 26,104,785.09 $ 17,547.68 $ 553,220.32 80,000.00 3,450.00 $ 553,220.32 80,000.00 11,160.00 14,300.00 $ 2,880,000.00 $ 636,670.32 $ 658,680.32 $ 81,077.70 $ 81,077.70 $ 4,524,329.00 $ 5,237,611.00 106, 615.54 168, 000.00 300,000.00 212,560.72 280,000.00 750,000.00 750,000.00 750,000.00 750,000.00 35,885.00 35,885.00 382,852.00 382,852.00 $ 6,715,000.00 $ 404,163.22 $ 6,992,143.70 $ 7,449,986.42 $ 35,700,000.00 $ 26,122,332.77 $ 7,628,814.02 $ 8,108,666.74 $ 34,031,146.79 $ 34,230,999.51 https://tukwiIawa.share point. cam/sites/puhlicworks/engineering/PWDrop Box/01 TIC Agenda/Agend a Item s/TIC06-15-2020/F&F60%/Cost Estimates04142020 6 Page 1 DCW Cost Management 60% Design Cost Plan April 17, 2020 Tukwila Public Works Fleets & Facilities Buildina Fleets and Facilities Renovation Alternate 1: Emergency generator 43,200 114.08 4,928,268 368,277 7 DCW Cost Management Tukwila Public Works Fleets & Facilities Building A10 Foundations Substructure Desigr Superstructure B20 Exterior Enclosure B30 Roofing C10 Interior Construction C20 Stairways C30 Interior Finishes D20 Plumbing Systems D30 Heating, Ventilation & Air Conditioning D40 Fire Protection D50 Electrical Lighting, Power & Communications E10 Equipment E20 Furnishings Equipment F20 Selective Demolition 60% Design Cost Plan April 17, 2020 8 Gross Area: 40,255 SF 6% 7.88 7% 9.10 1 % 1.67 0% 0.29 3% 1% 4% 7% 15% 2% 14% 9 3% 1% 4% 3.74 0.68 4.42 8.59 17.88 2.53 17.44 3.16 1.21 4.76 317,358 366,210 67,160 11,568 150,569 27,475 178,050 345,678 719,616 101,758 702,132 127,040 48,528 191,580 Z10 Contingency 15.00% 10% 12.50 503,208 BUILDING ELEMENTAL COST INCLUDING CONTINGENCIES 78% 95.84 3,857,930 Z20 General Requirements 6.50% 5% 6.23 250,765 Z21 General Conditions 9.88% 8% 10.08 405,939 Z22 Office Overhead & Profit 5.00% 5% 5.61 225,732 Z23 Bonds and insurance 1.50% 1 % 1.44 57,869 Z24 Permit by owner 0.00% 0% 0.00 0 BUILDING CONSTRUCTION COST BEFORE ESCALATION 97% 119.20 4,798,236 Z30 Escalation to Midpoint (Jan 2021) 2.71 % 3% 3.23 130,032 A 10 City of Tukwila Allan Ekberg, Mayor Public Yorks Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: June 12, 2020 SUBJECT: Green River Trail Improvements & S 152' St Safe Routes to School Project No. 91810406 and 91710303 Pedestrian and Bicycle Program and Safe Routes to School Grant Applications ISSUE Authorize the submittal of grant applications to the two WSDOT Active Transportation Division grant programs. BACKGROUND The Washington State Department of Transportation Active Transportation Division (WSDOT) has issued a Call for Projects inviting applicants to submit projects for funding through the Pedestrian and Bicycle Program (PBP) and Safe Routes to School (SRTS). Current City policy requires approval by the appropriate Committee before applying for grants. Grant applications are due by July 13, 2020 for the PBP and July 20, 2020 for the SRTS. DISCUSSION WSDOT typically issues call for projects for these two fund sources every -other year. There is no match required for these grants, but preference will be given to projects that provide some match, whether cash or in -kind. Staff recommends the City submit applications for two projects: Project Description Source Total Cost Grant Amt. City Match Construct widening, $10 0,000 Green River illumination, wayfinding, PBP $1,000,000 $900,000 (10%n- In- Trail Project Ped Bridge to Kind) Christensen Construct curb, gutter, $200,000 S 152nd Street sidewalk on both sides, SRTS $3,000,000 $2,800,000 (7% In -Kind) on -street parkin The Green River Trail project is "shovel -ready" as the design, permitting, and mitigation was completed as part of the Pedestrian Bridge Project. Construction would begin in early 2021. S 152nd Street design has been fully funded by a System Access Fund grant through Sound Transit. Design will begin this summer with construction beginning in 2021 but would more likely be in 2022. FINANCIAL IMPACT The estimated total project cost may change as both projects are still being updated. With reductions of available revenue limited due to COVID-19 impacts, staff recommends the grant applications include an in -kind match of staff time for the construction management. Existing staff is available with the necessary skills to provide the majority of the construction management and inspection for both projects with a small amount of support from outside consultants. If the grants are awarded, there could be a negative financial impact to either the general fund or the arterial street fund, depending on what staff is assigned to the project. It needs to be clearly noted that the S 152nd St project is accounted for in the Residential Street fund and that no staff are budgeted in this fund. If this grant is awarded, labor costs for any staff assigned to this project would need to be reallocated from their home fund to the residential street fund. RECOMMENDATION Committee approval to submit grant applications to the Pedestrian and Bicycle Program for the Greet River Trail Improvements Project and S 152nd Street Safe Routes to School Project. Attachments: Page 25, 2019 CIP, Green River Trail Improvements Page 6, 2019 CIP, S 152nd Street Safe Routes to School https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/agenda items/tic 06-15-2020/pbp & srts grant applications/info memo - 2021 srts & pbp grant application.docx 11 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Green River Trail Improvements Project No. 91810403 Construct a widened trail section between the west landing of the Southcenter Pedestrian Bridge and the DESCRIPTION: shared use path on Christensen Road. Includes illumination, CCTV, and provides the fiber connection to the Pedestrian Bridge for operation of CCTV and communication to the light controllers and ped/bike counter. JUSTIFICATION: Wider trail section is needed to accommodate the intermingling of trail and bridge users by providing a wider trail and improved safety features. STATUS: New project for 2019 - 2024 CIP. Designed and permitted as part of the TUC Pedestrian/Bicycle Bridge. MAINT. IMPACT: Reduced pavement repairs, increased maintenance for illumination and CCTV upkeep Project is a subset of the TUC/TOD Pedestrian Improvements Project (90710405) and related to the TUC COMMENT: Pedestrian/Bicycle Bridge Project (90510403) and Baker Boulevard Non -Motorized (91610409). All permitting and mitigation was completed as part of the Ped Bridge project. Permitting expires by 2022, delays past this date would need new permit approvals. PSRC grant application in 2018. FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 74 74 Land (R/W) 0 Const. Mgmt. 0 Construction 962 962 TOTAL EXPENSES 0 0 0 0 74 962 0 0 0 1,036 FUND SOURCES Awarded Grant 0 Proposed Grant 64 832 896 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 10 130 0 0 0 140 TOTAL SOURCES 0 0 0 0 74 962 0 0 0 1,036 Project Location 615891 b � s � Q 8 TEQ SI � YukwN� PkM' r S ; f 1 r i 1 1 r Tre Dr 5 1 � 1 N 1— uaigrg r �+a�sarr i w E a —� r TnM.w] Ih S slog r r t ro � � reIL M1-- 2019 - 2024 Capital Improvement Program 25 12 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 152nd St Safe Routes to School Project No. 91710303 DESCRIPTION: Install curb, gutter, and sidewalks on both sides of S 152nd St, including widening pavement width by three feet to construct an on -street parking lane as a buffer between the roadway and sidewalk on the north side. JUSTIFICATION: Enhance safety for students walking to Foster High School, Showalter Middle School, and Thorndyke Elementary School and encourage transportation choices for the neighborhood. STATUS: New project for the 2019 - 2024 CIP. MAINT. IMPACT: New sidewalk and pavement will need to be maintained. COMMENT: Safe Routes to School grant submitted in April 2018. FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 121 122 243 Land (R/W) 0 Const. Mgmt. 200 183 383 Construction 1,300 900 2,200 TOTAL EXPENSES 1 01 01 121 1 1,622 1 1,083 1 01 01 01 01 2,826 FUND SOURCES Awarded Grant 0 Proposed Grant 121 1,622 1,083 2,826 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 01 121 1,622 1 1,083 1 0 0 01 0 1 2,826 :D Project Location 2019 - 2024 Capital Improvement Program 6 13 14 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committee FROM: Laurel Humphrey, Council Analyst DATE: June 12, 2020 SUBJECT: Service and Staffing Changes resulting from COVID-19 Financial Impacts ISSUE: Councilmember Delostrinos Johnson has requested a discussion of staffing and service impacts from COVID-19 related budget cuts. BACKGROUND The City has been implementing the staff -related reductions associated with the budget shortfall associated with the coronavirus pandemic. Three of the bargaining groups in the Teamsters voted for furloughs, reducing the workweek to 36 hours with an associated 10% pay reduction, and one of the bargaining groups voted to implement the contract terms resulting in the layoff of five employees. Non -represented staff are also being furloughed with a 10% pay reduction and associated hour reduction. The staff leadership team members are taking a 10% salary reduction with no reduction in hours. City services will be impacted. The 6300 Building, home to Public Works staff, will be closed to the public every Friday through the end of the year. Due to staff reductions in the maintenance and trades unit, and the associated hiring freeze necessary to achieve needed expenditure savings, there will be a reduction in services in the Streets Division. The Department will prioritize safety -related projects and tasks, but there will most certainly be delays in normal departmental duties. Here are some examples of the work done by the Streets Department: Vegetation control Road pavement Signal work Snow plow and brine Homeless camp clean up Litter and large item roadside pick up Potholes Installing mailboxes through City program Roadway striping Landscape maintenance in medians Traffic calming installations Large event response supporting PD and Fire Street sign maintenance RECOMMENDATION Committee discussion. https:/Itukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-15-2020/pwstaffng_impacls.docx 15