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Home My WebLink AboutReg 2020-06-15 Item 3F - Resolution - Surplus 2005 Cargo Mate (Hazmat) Trailer and Transfer Ownership to Renton Regional Fire AuthorityCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Alggor's review Council review 06/15/20 HK ITEM INFORMATION ITEM NO. 3.F. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 6/15/20 AGENDA ITEM TITLE Resolution to Surplus & Transfer Ownership of Fire's 2005 HazMat Trailer to Renton Regional Fire Authority (RFA) CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ® Resolution Mtg Date 06119120 ❑ Ordinance Mtg Date ❑ Bid Amard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TV ❑P&R ❑Police ❑PlV ❑Court SPONSOR'S Resolution for Council to approve the surplus and transfer ownership of Tukwila Fire's 2005 SUMMARY Cargo Mate Tandem Axle Enclosed Trailer, or known as the HazMat/Decon Trailer, Fleet Unit 1023, to Renton's RFA active Zone 3 HazMat response entity. The Tukwila Fire Department no longer maintains a HazMat team and the transfer of Unit 1023 reduces the Fire Department fleet inventory by one trailer and reduces associated operations and maintenance costs which have averaged $1,000 per year over the past five years. REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/SafetST ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 06/01/20 COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL/FLEET Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/15/20 MTG. DATE ATTACHMENTS 6/15/20 Informational Memo dated 05/29/20 Draft Resolution with Exhibits A and B King County Office of Emergency Mgmt Hand Receipt Form Olympic Trailer and Truck Invoice Minutes fromTransportation and Infrastructure Committee 06/01/20 31 32 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director Jay C. Witter, Fire Chief BY: Jason Koniezcka, Emergency Manager Charles Engle, Acting Fleet Superintendent CC: Mayor Ekberg DATE: May 29, 2020 SUBJECT: Resolution to Surplus & Transfer Ownership of Fire's 2005 HazMat Trailer to Renton RFA ISSUE Surplus and transfer ownership of Tukwila Fire's 2005 Cargo Mate Tandem Axle Enclosed Trailer, or known as the HazMat/Decon Trailer, Fleet Unit 1023, to Renton's Regional Fire Authority (RFA) active Zone 3 HazMat response entity BACKGROUND In August 2005, the Tukwila Fire Department was one of six Zone 3 (South King County) HazMat teams that received an enclosed trailer to house and transport hazardous material decontamination response equipment and supplies from the State of Washington Department of Homeland Security through the King County Office of Emergency Management grant. The City expended no funds in the procurement of this trailer and has only been the custodian of the asset. The Decontamination Trailers are regional assets maintained and kept in a response -ready status by each active Zone 3 Hazmat response team. DISCUSSION The Tukwila Fire Department no longer maintains a HazMat team and no longer meets the requirements of the originating Homeland Security grant that provided the trailer and cannot offer the regional Hazmat response and decontamination services that are now provided by Renton's Regional Fire Authority. Renton RFA's original decontamination trailer received under this same Homeland Security grant is no longer usable due to water damage. As with all Zone 3 activities, the City of Tukwila benefits from coordinated participation of all affected jurisdictions and sharing regional supplies and assets. City of Tukwila residents, businesses and visitors will have a better level of response coverage from the Renton Regional Fire Authority in case of a hazardous material incident since they will be maintaining the trailer and it will be in their possession providing for quicker response. FINANCIAL IMPACT The transfer of Unit 1023 reduces the Fire Department fleet inventory by one trailer and reduces associated operations and maintenance costs which have averaged $1,000 per year over the past five years. Currently, Unit 1023 needs repairs such as new a standby battery and tires. RECOMMENDATION Council is being asked to approve the Resolution declaring Trailer Unit 1023 as surplus, authorizing the transfer to the Renton Regional Fire Authority and to consider this item on the Consent Agenda of the June 15, 2020 Regular Council Meeting. Attachments: Resolution with Exhibits A and B KC Office of Emergency Management Hand Receipt Form, Washington Military Department PO P47863, Olympic Trailer & Truck, Inc. Invoice 13258 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-01-2020/c. Fire Surplus 2020/1.2020 Surplus Info Memo HazMatTrailer.docx 33 34 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING A 2005 CARGO MATE TANDEM AXLE ENCLOSED TRAILER SURPLUS, AND AUTHORIZING ITS TRANSFER OF OWNERSHIP TO RENTON REGIONAL FIRE AUTHORITY. WHEREAS, the City of Tukwila Fire Department received a 2005 Cargo Mate Tandem Axle Enclosed Trailer in 2005 from the State of Washington Department of Homeland Security through the King County Office of Emergency Management grant for storing and maintaining hazardous material response equipment due to being an active Zone 3 HazMat response participant; and WHEREAS, the City of Tukwila's Fire Department no longer practices Technician Level hazmat control; and WHEREAS, the City of Tukwila expended no funds in the procurement of this 2005 Cargo Mate Tandem Axle Enclosed Trailer and has only been the custodian of this Zone 3 Regional Response asset; and WHEREAS, the City of Tukwila's residents, businesses and visitors currently receive the same level of critical hazardous material response services from the Zone 3 Regional Response participants; and WHEREAS, the Renton Regional Fire Authority is an active Zone 3 hazardous materials spills Zone 3 Regional Response participant; and WHEREAS, the City of Tukwila's Fleet Department wishes to transfer ownership of the 2005 Cargo Mate Tandem Axle Enclosed Trailer, also referred to as the Hazmat/Decon Trailer as described and depicted in the photograph attached hereto as Exhibits A and B, respectively, to the Renton Regional Fire Authority, which transfer will directly benefit the City of Tukwila's residents, businesses and visitors, and WHEREAS, the City of Tukwila has statutory authority to transfer surplus personal property to another governmental agency as authorized by RCW 39.33.010; {KZS2160329.DOCX;1/13175.000001/ }W:\Word Processing\Resolutions\Fire Dept trailer declared surplus 5-20-20 GL: Review and analysis by Barbara Saxton Page 1 of 2 35 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. Fire apparatus #523/Fleet unit number 1023, a 2005 Cargo Mate Tandem Axle Enclosed Trailer (Vehicle Identification Number 5NHUTBT215T405479), is hereby declared surplus, as it has less than $500 value without the practice of Technician Level hazmat control within the Tukwila Fire Department. Section 2. Mayor Authorized to Surplus. The Mayor is hereby authorized to transfer ownership of the 2005 Cargo Mate Tandem Axle Enclosed Trailer described in Section 1 for use by the Renton Regional Fire Authority as authorized by RCW 39.33.010 and for the benefit of the City of Tukwila's residents, businesses and visitors. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2020. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney De'Sean Quinn, Council President Filed with the City Clerk:_ Passed by the City Council: Resolution Number: Exhibit A: 2020 Fleet Surplus List—HazMat Trailer Exhibit B: 2020 Fleet Surplus Equipment (HazMat Trailer) —Photographs {KZS2160329.DOCX;1/13175.000001/ }WAWord Processing\Resolutions\Fire Dept trailer declared surplus 5-20-20 GL: Review and analysis by Barbara Saxton Page 2 of 2 36 2020 FLEET SURPLUS HAZMAT TRAILER - EXHIBIT A https://tukwilawa.sharepoint.com/sites/publimorks/fieetISurpius/SURPLUS 2020/2020 SURPLUS LISTING Exhibit A HAZ MAT TRAILER.xlsx 5/11/2020 37 2020 Fleet Surplus Equipment (HazMat Trailer) — Exhibit B Unit 1023, 2005 Trailer, Cargo Mate, Plate: 76390C, VIN: 5NHUTBT215T405479. Estimated value $500. O Office of Emergency Management Department of Executive Services King County 3511 Northeast Second Street Renton, WA 98056 Phone: (206) 296-3830 Page 1 of 3 Hand Receipt Form USE TO REPORT EQUIPMENT RECEIVED FROM 2003 Supplemental EQUIPMENT GRANT ONLY (STATE PURCHASED) Receiving Organization TUKWILA FIRE DEPARTMENT Receiving Organization's Address Street 444 ANDOVER PARK EAST City TUKWILA i State WA Zip Code 98188 Prepared By 0 Final recipient For distribution Contact Person BC MARTIN F. GRISHAM I Phone Number (206) 575-4404 E-Mail mgrisham@ci.tukwila.wa.us Discipline (check the discipline that the equipment was issued for) El Law enforcement ❑ Health care Fire service Public safety communications i Emergency medical services Government / administrative ❑ Emergency management Citizen Corps Councils and Programs ❑X Hazmat response ❑ Nonprofit ❑ Public works ❑ Other Public health We understand this is a one-time grant and as such, the final recipient is responsible for the maintenance, training, and proper storage of the equipment. Equipment lost, stolen or unrepairable will not be replaced. This grant does not mandate that your jurisdiction purchase replacement equipment if this equipment expires or is used for WMD/CBRNE purposes. If used for other purposes, Sub grantee will replace this equipment. We will submit an Annual Inventory Review Form to OEM and will make the above listed equipment available for audit / inspection at OEM's request. We understand that our agency must report this equipment in accordance with OMB Circular A-87 and is subject to audit under OMB A-133. We hold the Department of Homeland Security, the Washington State Military Department and King County OEM harmless for any and all damages that may result from the acceptance of this equipment, including data loss. Authorized Signature Date SEPTEMBER 9, 2005 Print Name CHRIS FLORES Phone Number (206)575-4404 Job Title ASSISTANT CHIEF 39 Office of O Management Emergency Page 2 of 3 9 Hand Receipt Form Department of Executive Services USE TO REPORT EQUIPMENT RECEIVED King County 3511 Northeast Second Street Renton, WA98056 FROM 2003 Supplemental EQUIPMENT GRANT ONLY Phone: (206) 296-3830 (STATE PURCHASED) I hereby acknowledge receipt of the following equipment using Department of Homeland Security funds: Equipment Category: INTEROPERABLE COMMUNICATIONS EQUIPMENT `7t6i'nCode a� . wt, to Units R ceive 1.1 Motorola Individual Portable Radios XTS 2500 & accessories 0 1.2 Voice Amplifiers for Advantage 1000 masks 0 Equipment Category: PERSONAL PROTECTIVE EQUIPMENT mcO, w�. � !`, i � I _` Unit"sReceived" , «� 2.1 Trelleborg Level A fully encapsulated liquid & vapor protection ensemble with hood 0 2.2 SCBA, MSA MMR XTREME, CBRN NIOSH Approved 0 Equipment Category: EXPLOSIVE DEVICE MITIGATION AND REMEDIATION It Code r, 4 a tr1; em?� f^ w . i ai ? r*" : ` Units' Receded «a ,>.. .x 3.1 EOD-8 Ballistic Threat Body Armor 0 3.2 EOD-8 Ballistic Threat Helmet 0 3.3 PAN Disruptor stands, lightweight by D&P Metal Crafting Inc. 0 3.4 Andros F6A Robot 0 3.5 EPIX Digital Imaging X-Ray system 0 Equipment Category: DETECTION fIItt--c.- de III t.. r Item _ ..MON OR p U s'R �nitr:_�r ec 4.1 SenslR portable spectrometer 0 4.2 Spectrometer Upgrade, upgrade TravellR ICHEM Extended Library 0 4.3 Spectrometer Upgrade, upgrade TravellR to HAZMAT ID Command System 0 4.4 Radiation Detector with padded case and 9V battery 0 Equipment Category: DECONTAMINATION f ltem'Codek 'Item ; , t 1 1 .._. a��. � . . F. f .,. .. za, = "H x . UnitReceive�d 5.1 TVI HazmatfTactical 3-Line Decontamination System 0 5.2 Equipment Trailer, Decon System 1 Equipment Category: MEDICAL SUPPLIES & PHARMACEUTICALS Item;C:�Magog", � �As aM; T, �. � N. Rdc e1!,c,,eM,�i+v,;veyid,�, 6.1 Cyanide Kits 0 6.2 Mark One Auto Injectors Kits 0 M Offic of O Ma ae ement Emergency Page 3 of 3 Hand Receipt Form 9 Department of Executive Services USE TO REPORT EQUIPMENT RECEIVED King County 3511 Northeast Second Street Renton, WA98056 FROM 2003 Supplemental EQUIPMENT GRANT ONLY Phone: (206) 296-3830 ( STATE PURCHASED) Serial Number (Use the Item Code column in the previous page to identify the equipment and list ALL available serial numbers) 5.2 11 VIN: 5NHUTBT215T405479, SERIES/MODEL #: ORT6818TA3, INVOICE #: INVO201824 Additional Comments: Trailer was received on August 8, 2005 at our Headquarters Station, 444 Andover Park East, Tukwila, Washington 98188. Trailer is described as a "21' Equipment Trailer", white in color, with a purchase price of $6,877.98. 41 4L-\V-4 I _DLv v H-L, 14-v1--) 11 --�)u vc-(eM Hi5 AGrF K v D 4V- ^�i. nTn T�; ` MIL FORM 1714r.+ �z, 1 JUL 04 �, z�� -yj State of Washington Military Department I 6/23/2005 Date PURCHASE ORDER FROM (INITIATOR) Agency No Mailstop SHIP TO 245 TA-20 HOMELAND SECURITY SECTION TUKWILA FIRE DEPT Bldg #20 ATTN: MARTY GRISHAM CAMP MURRAY, WA 98430 444 ANDOVER PK E TUKWILA, WA 98188 Purchase Order Number P47863 TO (VENDOR) MAIL INVOICES TO OLYMPIC TRAILER AND TRUCK, INC STATZ.OFWASHINGTON 7830 Martin Way East MIL,ITARY.`DEPARTNIENT " Olympia, WA 98516 ACCOUNTS PAYABft — BLDG 1 USA CAWIP MURRAY,.,WA•. 98430-5092 Authority/Contract No , FOB Point I Payment Terms Capital Project # / Title 7.1.b.1 Destination 30 days # Item # Description I Qnty i. Unit Unit Price Total.Cost 1 N/A 21' E ui ment Trailer I I Each $6,345.00 $6,345.00 Comments/Instructions: Homeland Security YIIStruetiOnS t0 Vendbr. . 1. Washington State sales tax applies to this order. 2. Show Purchase Order number on all invoices, packages, and shipping documents. 3. This purchase order is subject to the standard terms and conditions located on the Department of General Administration's website at: wivw.ea.wn.eov/PCA/Bids/STTCRMS.DOC 4. Approved as to form, Spencer W. Daniels, Asst Attorney General, 6/22/04 Sub Total: $6,345.00 Less Discount: $0.00 Shipping: $0.00 Sub Total: $6,345.00 Tax (8.40%): $532 .98 532.98 Grand Total: $6 Prepared b : Alec Chipman Ph: 253-512-7044 Age cApproval: Mike Miner Ph: 253-512-7703 Products/Services Received by: (Print Name) Date Received Receiver's Signature Receiver's Phone .(Below for. Accounting.Purp6ses,O.nly,)'> ,. Doc Date Current Doc No Ref Doc No Vendor Number Vendor Message RDS TC Mod Fund Al Master index S-Obi_ SSO :Pro-' ..S.Pro' Pro':Ph Amount /"Percents a Invoice # 000733SS NZ $6,877.98 / 100.0% Accounting Approval for Payment Date Warrant Total 42 Olympic Trailer & Truck, Inc. of Pjfr c7830 Martin Way East trailer and Olympia, WA 98516 (360) 357-3065 (360) 459-1418 Fax Bill To State of Washington Military Department Accounts Payable -Bldg 1 Camp Murray Wa 98430-5092 081GINAL Invoice Date Invoice # 8/8/2005 13258 Ship To Tukwila Fire Dept. 444 Andover Pk. East Tukwila WA. 98188 ATTN: Marty Grisham 206-575-4404,206-571-3427 P.O. Number Terms Rep Ship Via F.O.B. Project P47863 Net 15 Days DS 8/8/2005 Pick Up Quantity Item Code Description Price Each Amount Cargo Mate 2005 Cargo Mate Trailer, Model #TB818TA3 8X 18 Tandam 6,345.00 6,345.00T Axle Enclosed Trailer V IN#5NH UTBT215T405479 White Home Land Security Trailer Delivery/Freight Ch... DELIVERED TO TUKWILA FIRE DEPT. 0.00 O.00T WA State Sales Tax 8.40% 532.98 Please pay from this invoice. Thank you. Total $6,877.98 43 m City of 1 City Council Transportation & Infrastructure Committee Meeting Minutes June 1, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: David Cline, Vicky Carlsen, Henry Hash, Hari Ponnekanti, Han Kirkland, Gail Labanara, Cyndy Knighton, Jennifer Ronda, Ryan Larson, Mike Perfetti, Charles Engle, Laurel Humphrey Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Resolution: 2020 Fire Surplus & Transfer Staff is seeking approval of a resolution to surplus and transfer ownership of Fire's HazMat/Decon Trailer to Renton's Regional Fire Authority active Zone 3 HazMat response entity. Committee Recommendation Unanimous approval. Forward to June 15, 2020 Regular Consent Agenda. B. Resolution: 2020 Fleet Surplus Staff is seeking approval of a resolution to surplus 22 pieces of equipment in the total value of $52,100 that have outlived their service life and are fully depreciated. Committee Recommendation Unanimous approval. Forward to June 15, 2020 Regular Consent Agenda. C. Contract: Riverton Creek Flapgate Removal Project Staff is seeking approval of a contract with the R.L. Alia Company in the amount of $1,503,267.15 for construction of the Riverton Creek Flapgate Removal Project. Funding includes surface water revenue, grants, and transfer from the 205 Levee Certification Project not currently needed. Committee Recommendation Unanimous approval. Forward to June 15, 2020 Regular Consent Agenda. D. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking approval of Amendment No. 6 to Contract No. 17-070 with OTAK, Inc in the amount of $199,965 for additional engineering services and a time extension for the Riverton Creek Flapgate Removal Project. The total project remains under budget. Committee Recommendation Unanimous approval. Forward to June 15, 2020 Regular Consent Agenda. 45