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Home My WebLink AboutReg 2020-07-06 Item 4D - Final Acceptance - 2018 Small Drainage Program with Ceccanti for $562,844.94COUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meefinga Date Prepared by Mayor's review Council review 07/06/20 HK ITEM INFORMATION ITEM NO. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 07/06/20 AGENDA ITEM TITLE Surface Water Fund - 2018 Annual Small Drainage Program Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 07/06/20 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Otber Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®Pik ❑Court SPONSOR'S The contract with Ceccanti, Inc. of Tacoma, WA is complete for the 2018 Annual Small SLTMNLARY Drainage Program. This contract installed drainage improvements at seven locations throughout the City. Construction began September 19, 2018 and was completed on April 12, 2019. One change order was issued for $44,061.89 and under -runs credited ($27,756.37). Council is being asked to accept and finalize the contract with Ceccanti, Inc. for $562,844.94. REVIE','ED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 06/15/20 COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $562,844.94 $600,000.00 $0 Fund Source: 412 SURFACE WATER (PG 88, 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/06/20 MTG. DATE ATTACHMENTS 07/06/20 Informational Memo dated 06/12/20 State of WA Department of Revenue Notice of Completion 18-127 Minutes from the Transportation & Infrastructure Committee meeting of 06/15/20 27 W. TO: FROM BY: CC: DATE: Cijof'Tuk I wila Allan Ekberg, Mayor Public Wor artme t - He�nry Hash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director Mike Perfetti, Habitat Project Manager Mayor Ekberg June 12, 2020 SUBJECT: Surface Water Fund - 2018 Annual Small Drainage Program Project No. 91841201, Contract No. 18-127 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for city staff to complete but are smaller than a typical capital improvement project. The 2018 Annual Small Drainage Program provided drainage improvements at seven locations: 1) Tukwila I nt'I Blvd —Pipe abandonment 5) S 180th St — Catch basin retrofit 2) Interurban Ave S — Catch basin retrofits 6) S 180th St Abutment Wall — Levee repair 3) Strander Blvd Bridge — Levee drainage repair 7) Todd Blvd — Catch basin retrofit 4) Gilliam Creek Flap Gate — Outfall maintenance access DISCUSSION The Notice to Proceed for Contract Number 18-127 with Ceccanti, Inc. of Tacoma, WA was issued on September 19, 2018 and construction was physically completed on April 12, 2019. The final affidavits of Wages Paid were received in April 2020. FINANCIAL IMPACT The 2018 construction budget was $600,000, which included a 10% contingency. King County Flood Control District contributed $65,378 to the project. The original contract amount was $543,836.40, and one change order was executed for $48,957.66. Retainage is being held by the City in the amount of $26,830.47. Expenses Construction Contract Amount (pre-tax) $520,304.00 Change Order No. 1 44,061.89 Unit Price Underruns (27,756.37) WA State Sales Tax 26,235.42 Total Contract Amount $562,844.94 N*K91IT, IIT, INIkil37eVill1[117ki1 Council is being asked to formally accept the 2018 Annual Small Drainage Program with Ceccanti, Inc. in the amount of $562,844.94 as complete and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the July 6, 2020 Regular Council Meeting. Attachment: DRAFT Notice of Completion, Contract #18-127 https:#tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-15-20202018 Small Drainage Program Closeout/Info Memo 2018 SDP closeout hk_060520.docx 29 30 V Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: June 2, 2020 Contractor's UBI Number: 602 271 532 Name & Mailing Address of Public Agency Department Use Only ity o Tukwila Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 602286020 Notice is hereby given relative to the completion of contract or proiect described below Project Name Contract Number Job Order Contracting 2018 Annual Small Drainage - Project #91841201 118-127 ❑ Yes [i(No Description of Work Done/Include Jobsite Address(es) Construct the following drainage improvements: 1) Catch basin retrofits on Interurban Ave S., S 180th St and Todd Blvd; 2) Pipe abandonment on T.I.B. 3) Gilliam Creek outfall access, 4) S 180th St bridge retaining wall (flood protection) and 5) Levee 205 pipe lining Federally funded transportation project? ❑ Yes SK No (if yes, provide Contract Bond Statement below) Contractor's Name E-mail Address Affidavit ID* Ceccanti Inc ijake@ceccantiinc.com not filed Contractor Address Telephone # 4116 Brookdale Rd. E., Tacoma, WA 98446 253-537-2990 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: I Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted June 19, 2017 September 19, 2018 April 12, 2019 Were Subcontracters used on this project? If so, please complete Addendum A. Wyes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Sales Tax Rate 10 % (If various rates apply, please send abreakdown) Sales Tax Amount $ 520,304.00 $ 48,957.66 $ 32,652.14 $ 536,609.52 26235.42 TOTAL $ 562 844.94 Liquidated Damages $ 0.00 Amount Disbursed $ 536,014.47 Amount Retained $ 26,830.47 NOTE: These two totals must be eaual TOTAL $ 562,844.94 Comments: The contract had two schedules, Schedule A, which was tax exempt per Rule 171, and Schedule B, which was taxed. The change order was included in Schedule B, and was also taxed. Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Mike Perfetti Email Address: mike.perfetti@tukwilawa.gov Department of Revenue Washington SwrouT iDelm rrmrrn of Public Works Section Labo1 r & Industries (360) 704 5650 Contract Release PWC@dor.wa.gov (855) 545-8163, option # 4 ContractRelease@LNI . WA. GOV Title: Habitat Project Manager Phone Number: 206-433-7192 IdIr Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360)902-9450 publicworks@esd.wa.gov REV 31 0020e (10/26/15) F215-038-000 10-2014 31 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Apply -A -Line LLC 600553941 846002 Glacer Northwest DBA CalPortland 601301145 839313 Michels Corp 601061071 822941 Old Mack LLC 604216260 not filed Olson Brothers Pro -Vac LLC 602170975 847706 Ralph's Concrete Pumping 578085430 838377 RamJack West 603499720 not filed Roadrunner Concrete Cutting LLC 602908125 846781 Sebastian Construction Inc 604274200 875180 Old Mack LLC 604216260 921253 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. 31 0020e Addendum (10/26/15) F215-038-000 10-2014 M» Councilmembers Present: Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Kate Kruller StoffPresent: David Cline, Vicky Carlsen, Henry Hash, Hari Ponnekanti, Han Kirkland, Gail Labanara, Cyndy Knighton, Mike Perfetti, Bryan Still, and Scott Mitchell Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESSAGENDA A. Project Closeout: 2018 Small Drainage Program Staff is seeking Council approval of contract completion and release of retainage with Ceccanti, Inc. in the amount of $562,844.94 for the 2018 Annual Small Drainage Program. Committee Recommendation Unanimous approval. Forward to July 6, 2020 Regular Consent Agenda. B. Fleet & Facilities Building update Staff provided an update on the PW Fleet & Facilities tenant improvements at 60% design, which is currently under budget. If the main seismic portion of the project is higher than anticipated, there are other separate improvements that could be reduced or delayed. The design timeline has been slightly affected from COVID-19, but is currently scheduled to return to Committee with 90% design in August 2020. Committee Recommendation Discussion only. C. Grant Applications: Green River Trail Improvements Staff is seeking Committee approval to submit grant applications to the Pedestrian & Bicycle Program for the Green River Trail Improvements Project & South 152nd Street Safe Routes to School. Committee Recommendation Unanimous approval. 33