HomeMy WebLinkAboutREG 2020-07-20 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖ REGULAR MEETING ❖
Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy
David Cline, City Administrator ❖ Kate Kruller ❖ Thomas McLeod
De'Sean Quinn, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson
THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION
20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART:
ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO
RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN -PERSON AND INSTEAD PROVIDES AN OPTION(S)
FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..."
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS:
1-253-292-9750, ACCESS CODE: 670077847#.
For Technical Support during the meeting call. 1-206-431-2179.
Monday, July 20, 2020; 7:00 PM • Ord #2632 • Res #1994
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
Update on 2020 Census. HyeEun Park,
Pg.1
PRESENTATION
Census External Partnerships Program Manager, King County.
3. PUBLIC
Those wishing to provide public comments have the opportunity to deliver
COMMENTS
public comments via email. All written comments received by email to
citycouncil@tukwilawa.Qov prior to 5:00 PM on the date of the meeting can be read
aloud during the meeting by City staff within the normal five-minute time limit.
Please clearly indicate whether you want your e-mail read during Public
Comments at the next Tukwila City Council meeting.
4. CONSENT
a. Approval of Minutes: 7/6/20 (Regular Mtg.)
AGENDA
b. Approval of Vouchers
c. A resolution authorizing submission of an application(s) for grant
Pg.23
funding assistance for the Gilliam Creek Fish Barrier Removal Project
(#99830105) to the Salmon Recovery Funding Board and to the
Brian Abbott Fish Barrier Removal Board as provided in RCW 77.85,
RCW 77.95.180, WAC 420 and other applicable authorities.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 716120. ]
d. Applications for lodging tax funds:
Pg.35
(1) Approve an application for lodging tax funds from Seattle Southside
Chamber of Commerce for the "Southside Promise" initiative in the
amount of $50,000.
(2) Accept staff's recommendation to provide a reduced amount of lodging
tax funds in the amount of $75,000 to Seattle Southside Regional Tourism
Authority for its "Emergency Funding for Meetings Marketing." Staff is
directed to provide notification to the Lodging Tax Advisory Committee of
the Council's decision and bring the application back to the City Council
after the prescribed time of RCW 67.28.1817(2) has been met.
(continued...)
REGULAR MEETING
July 20, 2020
Page 2
4. CONSENT
d. Applications for lodging tax funds (continued):
AGENDA
(3) Approve an application for lodging tax funds from the City of Tukwila for
(cont.)
"Experience Tukwila" digital development in the amount of $88,375.
[Reviewed and forwarded to Consent by the Committee of the Whole on
71-13120. ]
e. Affirm the City of Tukwila "Outdoor Seating and Signage Allowance for
Pg.37
Businesses in Response to COVID-19," to be effective on June 15, 2020
and will expire on January 10, 2021 unless otherwise terminated or
extended. [Reviewed and forwarded to Consent by the Committee of the
Whole on 7113120. J
f. A resolution adopting the Tukwila Hazard Mitigation Plan.
Pg.41
[Reviewed and forwarded to Consent by the Committee of the Whole on
7113120. ]
g. Authorize the Mayor to sign a contract with Lake Washington
Pg.65
Construction, LLC, for the Tukwila Community Center Siding Repairs
Project Phase III, in the amount of $116,589.00 (plus contingency).
[Reviewed and forwarded to Consent by the Committee of the Whole on
71-13120. ]
5. UNFINISHED
a. Weekly COVID-19 report.
Pg.67
BUSINESS
6. NEW BUSINESS
a. Authorize the Mayor to sign a professional services agreement with
Pg.87
Mammoth Agency for the "Experience Tukwila" marketing campaign in
an amount not to exceed $95,000.00.
b. Award a bid and authorize the Mayor to sign a contract with Miles, Inc.,
Pg.99
for the 2020 Overlay Project in the amount of $299,449.05 (plus
contingency).
c. Award a bid and authorize the Mayor to sign a contract with R. L. Alia
Pg,109
Company for the Strander Boulevard and Andover Park East Sewer
Repair Project in the amount of $258,830.00 (plus contingency).
7. REPORTS
a. Mayor
b. City Council
c. Staff — City Administrator Report, and
Pg.117
2020 2nd Quarter Work Plan update
d. City Attorney
e. Legislative Analyst
8. MISCELLANEOUS
9. EXECUTIVE
Potential/Pending Litigation —Pursuant to RCW 42.30.110(1)(i) (30 minutes)
SESSION
NO action will follow in the open meeting.
10. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings are audio taped (available at www.tukwilawa.pov)
2020 Census
King County
CG�UNTS
PmL.
N
DIGITAL DIVIDE FEDERAL FUNDING
FOR THE U.S. CENSUS
M:1i1-53011i1
DISTRUST IN GLOBAL PANDEMIC
GOVERNMENT
W
2020 Self-
2010 Self -
jurisdiction
Response %
Response %
Difference
National
61.90%
79.30%
-17.40%
City of SeaTac
55.60%
63.50%
-7.90%
City of
61.20%
64.00%
Tukwila
-2.80%
City of Federal
64.90%
67.10%
Way
-2.20%
City of Des
67.60%
69.10%
Moines
-1.50%
City of Auburn
67.10%
68.40%
-1.30%
City of Kent
66.80%
67.80%
-1.00%
City of Burien
67.60%
68.00%
-0.40%
WA State
67.30%
67.20%
0.10%
King County
71.10%
70.30%
0.80%
City of Renton
69.20%
67.20%
2.00%
0
Tukwila. Washington
Self -Response
61.2%
9805Y
Tukwila, Washington Tract 288.42
Self -Response Self -Response
� 987A5
2010 Self- Tract Difference from
Response % 2010
60.8% 288.02 -14.8%
Predicted Low Response
Factors (per Census Bureau)
29% black
28% white
13% Asian
19 % Latino
67% renters
24% below poverty level
36% moved in 2015 or later
0
The King County Regional Census Committee will work
with cities and communities in King County that wish to
form and have already formed CCCs and will also be
working in alignment with the Washington State CCC
and The City of Seattle Census Taskforce. Additionally,
we are working to form and support a South King
County Regional Census Committee. We have also been
coordinated with the Eastside King Complete Count
Committee table and Kenmore Communities Count
Committee.
Tukwila City Councilmember De'Sean Quinn is the
Sound Cities Association representative on the KCRCC.
of
The South King County
Census Table is made up
of two different groups:
• Cities located in South King
County
• Community -based
organizations in South King
County
The South King County
Census Table is co-
chaired by Tukwila City
Councilmember De'Sean
Quinn and Uriel Valera
from Kent Mayor's Office
The table meets once a
month, hosted by
different cities across
South County. The
meetings are working
meetings on 2020 Census
efforts of outreach and
engagement.
What is the
purpose of the
South King
County Census
Table?
The purpose of SKCRCC is to create awareness
in the community across the county. When
community members are informed, they are more
likely to respond to the census. Through
collaborative partnerships, King County and
community leaders can reach the shared goal of
counting everyone in 2020.
W Regional Census Fund (RCF) is a partnership between King County, and the Cities of
Seattle, Bellevue, Kirkland, and Redmond, and Seattle Foundation to provide funding
support for outreach and engagement efforts due to the void of investment in the 2020
Census from the Federal level.
The Regional Census Fund (RCF) made a total $1,290,000 investment in 57 different
nonprofits serving historically underserved communities.
Regional Census Fund focuses on investments in 501 cis in City of Seattle or in Greater King
Co un ty.
Entre Hermanos
(on behalf of
Queer the
Census WA)
OneAmerica
Fair Work
Center
Washington
Census Alliance
King County
Library System
Foundation
Somali Health
Neighborhood
House
African
Community
Housing and
Development
WE'RE
HERE.
411
Resources
Our community outreach
toolkit and materia3s are
designed to support your
work. From key messages and
posters to flyers. FAQs_ and
social media posts, use the
resources in the library and
customize there foryour
community.
Real -Time Census
Data
Use our interactive reap to
view real-time data about
response rates from the
Census Bureau, and see where
organizations doing census
work throughout Washington
State are located_
VE 2020eensus
.gov
►�]UN .
CENSUS
2020
Questions and
Answers
Search through common
questions and answers about
the 2020 Census process,
timeline, and impacts of
COVID-19, to help you better
inform your community.
N
JOINED THE WASHINGTON
CENSUS ALLIANCE'S
INTERACTIVE TEXT -
MESSAGING TOOL THAT
ORGANIZATIONS CAN
CUSTOMIZE AND USE TO
ENGAGE COMMUNITY
MEMBERS REMOTELY.
Engagement Strategies
INTEGRATED 2020 CENSUS
INFORMATION IN MEAL
DELIVERIES
WORKED WITH THE SCHOOL
DISTRICT ON THEIR MEAL
DISTRIBUTION FOR SUMMER
MEALS
SOUTH KING COUNTY CENSUS
TABLE HOSTS MONTHLY
CHECK -IN MEETING TO
COORDINATE AND
STRATEGIZE ON INCREASING
2020 CENSUS PARTICIPATION
The City of Tukwila has included census
information when they hand out food at meal
WW sites through city parks and community
centers while maintaining social distancing
and wearing face masks
The City of Renton had a free drive-
thru census lunch (they asked folks to remain
in their vehicles when picking up lunch to
make the drive-thru as quick and as
contactless as possible). Below is a flyer for
the drive-thru lunches n English and Spanish -
version
Other South King Cities have done census
raffles to folks that send in their census
confirmation number to enter to win a gift
card
w
Putting census
information in grocery
bags
Census ambassadors
(trusted messengers)
are calling folks, text
messaging and sending
emails
Encouraging other
nonprofits to ramp up
their social media game
using We Count King
County toolkit
Handing out census
flyers at school lunch
sites
Working with churches
to include census
messages in online
bulletins
Giving out grocery
stores gift cards for
people that complete
census
In coalition with
Historically
Undercounted
Communities to promote
the census via ethnic
media
HyeEun Park
Census External Partnerships Program
Manager
■ hparkakino county.c�ov
206.290.3703
Tukwila
2020 Census
LA
41r
ViRP
2020 US Census Bureau Operational Adjustments due to
Coronavirus
Self -Response Period: March 12 - October 31
Group Quarters (paper & e-response): Aril 2 - Sept. 3
Group Quarters (in -person count): July 1 - Sept. 3
Reminder Postcards: July 22 - 28th
Underway
Underway
Underway
Underway
F
People Experiencing Homelessness: Sept. 22 - 34: Trained Census workers will count people at shelters, soup kitchens, regularly
scheduled mobile food vans, and locations previously identified where people are know to sleep outdoors (such as parks), or all
night -businesses (such as transit centers)
Mailout to PO Boxes: Reminder Postcards were sent throughout the country to areas where PO boxes are the only mailing address
available.
Mobile Questionnaire Assistance Centers (MQAs) MQAs centers is where Census Bureau staff will be available at public
locations to assist people to answer the census: Starting July 13th in selected areas. Locations are chosen bases on high -traffic
4 locations in low response scores in areas while keeping in mind local health guidance.
City of Tukwila
Census Engagement and Community Efforts
• Global to Local
• City of Tukwila Census Inserts
(Amharic, Burmese, Somali, Spanish and Vietnamese)
• Church by the Side of Road
• Hazelnut Newsletter and E Hazelnut
• Human Service Providers
• 2020 Census King County Counts
• Pyramid Communications
• SAARS Grocery Store
• Seattle Urban League
• South King County Census Table
• Summer youth and senior meal distribution
• Social media messaging - Facebook
• Tukwila Children's Foundation
• Tukwila Health Point
• Tukwila Food Pantry
• Tukwila School District - Foster High School and
Community Liaisons
• Tukwila Farmers Market (June through October)
Food Innovation Network
• Vietnamese Martyrs Church
• Washington Nonprofit
• Washington Statewide Advisory Group
• Washington State Coalition of African Community
Leaders
• United States Census Bureau - Washington State Faith Base
Census Summit
• Refucaee Women's Alliance
• United Way King County
Challenges
co
Language access
■ Coronavirus pandemic
■ Digital divide
■ Not aware what the Census is
Financial and food instability
Census operation's ended June 31, 2020 for Community Base
Organizations (CBO's)
US Census Bureau Partnership Specialist outreach efforts ending
earlier August/September 2020
Current national political climate and fear of government
N
O
C
P ■ Partner with multi -family units, mobile homes, and apartment complexes
N
■ Make Census materials available at grocery stores and banks
O
R ■ Posting Census material throughout the small business community
T
■ Handing out census flyers at school summer meal program sites
U
T ■ Align Census messaging with churches and health clinics
I
FD
S
■ Encourage elected officials to partake in continued Census engagement
Contact Information
Niesha Fort -Brooks, Community Engagement Manager
City of Tukwila
Niesha.Fort-Brooks&Tukwilawa.gov
v a
Mobile: 206-406-6692
Census 2020 Everyone Counts
2020 Census Language Guides
N
22
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
07/20/20
7R
ITEM INFORMATION
ITEMNO.
4.C.
STAFF SPONSOR: MIKE PERFETTI
ORIGINAL AGENDA DATE: 07/20/20
AGENDA ITEM TITLE Surface Water — Gilliam Creek Fish Barrier Removal Project
Resolution for WA State Recreation and Conservation Office (RCO) Grant Applications
CATEGORY ❑ Discussion
g Date
Aft
❑ Motion
Aftg Date
® Resolution
Aftg Date 07/20/20
❑ Ordinance
Aft
g Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PLV ❑Court
SPONSOR'S On April 6, 2020, Transportation and Infrastructure Committee approved the submittal of
SUMMARY RCO grant applications. Staff applied for design funds to Brian Abbott Fish Barrier Removal
Board and the Salmon Recovery Funding Board. RCO requires that applicants submit a
legislative authorizing resolution when applying for grant funds. Council is being asked to
approve the Resolution authorizing the submission of RCO grant funding applications.
REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/06/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMi�II'I"I'EE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 SURFACE WATER FUND
Comments: pg 99, 2019 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
07/20/20
MTG. DATE
ATTACHMENTS
07/20/20
Informational Memorandum dated 07/03/20
Page 99, 2019 CIP
Draft Resolution
Minutes from Transportation and Infrastructure Committee meeting of 07/06/20
23
24
City of Tukwila Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: July 3, 2020
SUBJECT: Surface Water— Gilliam Creek Fish Barrier Removal Project
Project No. 99830105
Resolution for RCO Grant Applications
ISSUE
Approve a Resolution to the State of Washington Recreation and Conservation Office (RCO) for two
grant applications for the Gilliam Creek Fish Barrier Removal Project.
BACKGROUND
The primary goals of the Gilliam Creek Fish Barrier Removal Project are to restore fish passage between
Gilliam Creek and the Green River, restore salmon habitat, and maintain or improve flood protection. The
108" flapgate would be removed and replaced with flood protection more conducive to fish passage.
DISCUSSION
This committee approved the submittal of grant applications to the RCO and King County on April 6,
2020. The RCO requires that project applicants submit a legislative authorizing resolution when applying
for grant funds. RCO has specific language required in the resolution, which has been incorporated into
the City resolution template. Staff applied for design funding to the RCO's Brian Abbott Fish Barrier
Removal Board (BAFBRB) on May 29, 2020 and the RCO's Salmon Recovery Funding Board (SRFB) on
June 29, 2020. This Resolution will be incorporated into the applications retroactively.
FISCAL IMPACT
The SRFB has labeled this project a project of concern and WRIA 9 has listed it as an alternate project,
thus removing it from funding eligibility this year unless money were to become available via returned
funds to the RCO. This Resolution will also authorize the application for any future SRFB grant rounds.
Staff continues to work with WRIA 9 and the SRFB to remove the project of concern status and achieve
a project that the SRFB will support.
Grant
RCO Grant
City match
Grant match
Total amount
2020 BAFBRB
$ 1,408,860
$ 200,000
$ 100,000
$ 1,708,860
2020 SRFB
0
0
0
0
RECOMMENDATION
Council is being asked to approve the Resolution authorizing the submission of grant funding
applications to the RCO and consider this item on the Consent Agenda of the July 20, 2020 Regular
Meeting.
ATTACHMENTS
• Draft Resolution
• Page 99, 2019 CIP
hitps:lltukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box101 TIC Agenda/Agenda Items/TIC 07-06-20201Gilliam Creek Fish Barrier Removal Project/l. Info Memo —Gilliam Creek RCO Authorizing
Resolution 20200703.docx
25
26
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Gilliam Creek Fish Barrier Removal Project No. 99830105
DESCRIPTION: Construct fish passage improvements at existing flap gate location and replace/modify the flap gate
which may include a self-regulating tide gate.
JUSTIFICATION: Enable fish access to lower Gilliam Creek under wider range of flow conditions.
STATUS: Analysis of lower Gilliam Creek is being conducted in 2018 to determine the best solution for fish passage
and to address potential flooding.
MAINT. IMPACT: Expected to have an increase in monitoring/maintenance.
COMMENT: Grant proposals to State RCO and KC Flood Control District.
FINANCIAL Through Estimated
(in $000'sl 2017 201R 2019 2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
39
22
554
110
725
Land (R/W)
0
Monitoring
15
15
15
45
Const. Mgmt.
200
200
85
485
Construction
1,000
1,000
550
2,550
TOTAL EXPENSES
1 39
1 22
1 0
554
1 1,200
1 1,200
1 15
15
760
1 3,805
FUND SOURCES
Awarded Grant
0
Proposed Grant
325
1,020
1,020
500
2,865
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
39
22
0
229
180
180
15
15
260
940
TOTAL SOURCES
39
22
0
554
1,200
1,200
15
15
760
3,805
f' Project Location
b.
2019 - 2024 Capital Improvement Program
27
w
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN
APPLICATION(S) FOR GRANT FUNDING ASSISTANCE FOR
THE GILLIAM CREEK FISH BARRIER REMOVAL PROJECT
(#99830105) TO THE SALMON RECOVERY FUNDING BOARD
AND TO THE BRIAN ABBOTT FISH BARRIER REMOVAL
BOARD AS PROVIDED IN RCW 77.85, RCW 77.95.180, WAC
420 AND OTHER APPLICABLE AUTHORITIES.
Organization Name (sponsor).............City of Tukwila, Washington
Resolution No.......................................1994
Project Number(s), Name(s), and RCO Project Number(s)-
Project #99830105... Gilliam Creek Fish Barrier Removal Project
RCO # 20-1017, Gilliam Creek Fish Passage Preliminary Design,
and 20-1877, Gilliam Creek Fish Barrier Removal Final Design
This resolution/authorization authorizes the person identified below (in Section 2) to
act as the authorized representative/agent on behalf of our organization and to legally
bind our organization with respect to the above Project(s) for which we seek grant
funding assistance managed through the Recreation and Conservation Office ("the
Office").
WHEREAS, under provisions of WAC 420-12, state grant assistance is requested
to aid in financing the cost of the Gilliam Creek Fish Barrier Removal Project; and
WHEREAS, the City Council of the City of Tukwila considers it in the best public
interest to complete the Gilliam Creek Fish Barrier Removal capital improvement
project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Our organization has applied for or intends to apply for funding
assistance managed by the Office for the above "Project(s)."
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Section 2. Our organization authorizes the following persons or persons holding
specified titles/positions (and subsequent holders of those titles/positions) to execute
the following documents binding ourorganization on the above projects:
Grant Document
Name of Signatory or Title of
Person Authorized to Sign
Grant application (submission thereof)
Allan Ekberg, Mayor
Project contact (day-to-day administering of
Mike Perfetti, Habitat Project Manager
the grant and communicating with the RCO)
RCO Grant Agreement (Agreement)
Allan Ekberg, Mayor
Agreement amendments
Allan Ekberg, Mayor
Authorizing property and real estate
Henry Hash, Public Works Director
documents (Notice of Grant, Deed of Right
of Assignment of Rights if applicable).
These are items that are typical recorded on
the property with the county.
The above persons are considered an "authorized representative(s)/agent(s)" for
purposes of the documents indicated. Our organization shall comply with a request
from the RCO to provide documentation of persons who may be authorized to execute
documents related to the grant.
Section 3. Our organization has reviewed the sample RCO Grant Agreement on
the Recreation and Conservation Office's WEBSITE at: https:Hrco.wa.gov/wp-
content/uploads/2019/06/SampleProjAgreement.pdf. We understand and acknowledge
that if offered an agreement to sign in the future, it will contain an indemnification and
legal venue stipulation and other terms and conditions substantially in the form
contained in the sample Agreement and that such terms and conditions of any signed
Agreement shall be legally binding on the sponsorif our representative/agent enters into
an Agreement on our behalf. The Office reserves the right to revise the Agreement
prior to execution.
Section 4. Ou rorgan ization acknowledges and warrants, after conferring with its legal
counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign
on behalf of the organization for th eir assigned role/document.
Section 5. Grant assistance is contingent on a signed project agreement. Entering
into any project agreement with the Office is purely voluntary on our part.
Section 6. Our organization understands that grant policies and requirements vary
depending on the grant program applied to, the grant program and source of funding in
the project agreement, the characteristics of the project, and the characteristics of our
organization.
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Section 7. Our organization further understands that prior to our authorized
representative(s)/agent(s) executing any of the documents listed above, the RCO may
make revisions to its sample Agreement and that such revisions could include the
indemnification and the legal venue stipulation. Our organization accepts the legal
obligation that we shall, prior to execution of the Agreement(s), confer with our
authorized representative(s)/agent(s) as to any revisions to the project Agreement from
that of the sample Agreement. We also acknowledge and accept that if our authorized
representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms
and conditions of the executed Agreementshall be conclusively deemed to be executed
with our authorization.
Section 8. Any grant assistance received will be used for only direct eligible and
allowable costs that are reasonable and necessary to implement the project(s)
referenced above.
Section 9. If match is required for the grant, we understand our organization must
certify the availability of match at least one month before funding approval. In addition,
our organization understands it is responsible for supporting all non -cash matching
share commitments to this project should they not materialize.
Section 10. Our organization acknowledges that if it receives grantfunds managed
by the Office, the Office will pay us on only a reimbursement basis. We understand
reimbursement basis means that we will only request paymentfrom the Office afterwe
incur grant eligible and allowable costs and pay them. The Office may also determine
an amountof retainage and hold that amount until all project deliverables, grant reports,
or other responsibilities are complete.
Section 11. Our organization acknowledges that any property acquired with grant
assistance must be dedicated for the purposes of the grant in perpetuity unless
otherwise agreed to inwriting by our organization and the Office. We agree to dedicate
the property in a signed "Deed of Right" for fee acquisitions, or an "Assignment of
Rights"for other than fee acquisitions (which documents will be based upon the Office's
standard versions of those documents), to be recorded on the title of the property with
the county auditor. Our organization acknowledges that any property acquired in fee
title must be immediately made available to the public unless otherwise provided for in
policy, the Agreement, or authorized in writing by the Office Director.
Section 12. Our organization acknowledges that any property owned by our
organization that is developed, renovated, enhanced, or restored with grant assistance
must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by
grant program policy, or Office inwriting and per the Agreement or an amendment
thereto.
Section 13. Our organization acknowledges that any property not owned by our
organization that is developed, renovated, enhanced, or restored with grant assistance
must be dedicated for the purpose of the grant as required by grant program policies
unless otherwise provided for per the Agreement or an amendment thereto.
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31
Section 14. Our organization certifies the following: the Project does not conflict
with the PugetSound Action Agenda developed bythe PugetSound Partnership under
RCW 90.71.310.
Section 15. This resolution/authorization is deemed to be part of the formal grant
application to the Office.
Section 16. Our organization warrants and certifies that this resolution/
authorization was properly and lawfully adopted following the requirements of our
organization and applicable laws and policies and that our organization has full legal
authority to commit our organization to the warranties, certifications, promises and
obligations set forth herein.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this_ day of , 2020.
ATTEST/AUTHENTICATED :
ChristyO'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
De'Sean Quinn, Council President
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
W:\Word Processing\Resolutions\Grantfunding applic-Gilliam Creek Fish Barrier Removal5-28-20
MP: Review and analysis by Barbara Saxton Page 4 of 4
32
City of 1
City Council Transportation & Infrastructure Committee
Meeting Minutes
July 6, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller
Staff Present: David Cline, Henry Hash, Hari Ponnekanti, Han Kirkland, Gail Labanara,
Bryan Still, Henry Ancira, and Mike Perfetti
Chair Delostrinos Johnson called the meeting to order at 5:45 p.m.
I. BUSINESS AGENDA
A. Resolution: Gilliam Creek Fish Barrier Removal Project Grant Applications
Staff is seeking Council approval of a resolution authorizing submission of two grant
applications to the State of Washington Recreation and Conservation Office for the Gilliam
Creek Fish Barrier Removal Project. The Resolution will also authorize the application for any
future RCO Salmon Recovery Funding Board grant submittals.
Committee Recommendation
Unanimous approval. Forward to July 20, 2020 Regular Consent Agenda
B. Contract: Phase III of the Tukwila Community Center Siding Repairs Project
Staff is seeking Council approval of a contract with Lake Washington Construction, LLC in
the amount of $116,589.00 for construction of the final phase of the Tukwila Community
Center Siding Repairs Project.
Committee Recommendation
Unanimous approval. Forward to July 13, 2020 Committee of Whole.
II. MISCELLANEOUS
None.
The meeting adjourned at 6:03 p.m.
CDJ
Committee Chair Approval
Minutes by HK, Reviewed by GL
33
34
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Mayors review
Council revien'
7/13/20
BJM
7/20/20
BJM
ITEM INFORMATION
ITEM NO.
4.D.
STAFF SPONSOR: B. MILES
ORIGINAL AGENDA DATE: 7/13/20
AGENDA ITEM TITLE Lodging Tax Funding Requests
CATEGORY ® Discussion
Mtg Date 07/13/20
® Motion
Mtg Date 7/20/20
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ® Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TV ❑ P&R ❑ Police ❑ PTA
SPONSOR'S Review of a lodging tax funding request from Seattle Southside Chamber of Commerce,
SUMMARY Seattle Southside Regional Tourism Authority, and Office of Economic Development for the
City of Tukwila.
REVIEWED BY ❑ Trans&infrastructure ❑ CommunitySvs/Safety ❑ l'inance Com ® Planning/Economic Dev.
® LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 6/12/20 LTAC, 7/6/20 PED COMN11TTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SPONSOR/ADbIIN. Mayor's Office, Economic Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$213,375 $N/A N/A
Fund Source: LODGING TAX FUND, 101 FUND, TOURISM FUNDING
Comments: There are sufficient funds; however, a budget amendment may be needed and staff is working with Finance.
MTG. DATE
RECORD OF COUNCIL ACTION
07/13/20
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
07/13/20
Informational Memorandum, dated June 30, 2020.
LTAC Application, Seattle Southside Chamber of Commerce, "Southside Promise."
LTAC Application, SSRTA, "Emergency Funding Request for Meeting Campaign"
LTAC Application, City of Tukwila, Office of Economic Development, "Experience
Lodging Tax Six -Year Financial Model
2019/2020 Agreement between the City of Tukwila and Seattle Southside Tourism
Tourism Promotion Agreement
SSRTA's Revised Budget
Minutes from the 7/6 PED Committee meeting
07/20/20
No attachments
35
36
COUNCIL AGENDA SYNOPSIS
-----Initials
Meeting Date
Prepared b
Mayor's review
Council review
07/13/20
MD
07/20/20
MD
ITEM INFORMATION
ITEM No.
4.E.
STAFF SPONSOR: MINNIE DHALIWAL
ORIGINAL AGENDA DATE: 07/ 13/20
AGENDA ITEM TITLE Temporary policy regarding outdoor seating and temporary signage during the
COVID-19 Pandemic.
CATEGORY ® Discussion
Mtg Date 07/13/20
® Motion
Mtg Date 07120120
❑ Kesolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HK ® DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ P1V
SPONSOR'S Affirm the interim policy regarding outdoor seating and temporary signage for businesses
SUMMARY in response to COVID-19.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ® Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/06/20 COMMITTEE CHAIR: COUNCILMEMBER MCCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/13/20
Forward to Regular Meeting
07/20/20
MTG. DATE
ATTACHMENTS
07/13/20
Informational Memorandum dated 6/30/20
Interim policy on outdoor seating and temporary signage
Minutes from the 7/6 PED Committee meeting
07/20/20
Interim policy on outdoor seating and temporary signage
37
w
City of Tukwila
Outdoor Seating and Signage Allowance for Businesses in Response
to COVID-19
SUBJECT: Temporary policy to allow outdoor seating and temporary signage
during the Public Health Emergency related to the COVID-19
pandemic.
PURPOSE: The purpose of this policy is to temporarily allow outdoor seating and
temporary signage and issue any approvals in an expeditious manner while
ensuring safety protocols are in place. This policy will be effective on June
15, 2020 and will expire on Jan 10, 2021 unless otherwise terminated or
extended.
SCOPE: This policy applies to all City of Tukwila businesses.
DEFINITIONS:
1. "Public Health Emergency" shall mean any such emergency declared by the Governor
of the State of Washington pursuant to his or her powers under chapters 38.08, 38.52
and 43.06 RCW, any such emergency declared by the King County Executive or the
Mayor of the City of Tukwila pursuant to chapter 38.52 RCW.
POLICY:
During the current Public Health Emergency and in compliance with the Washington State
Governor's "Safe Start" phased approach to business reopening, the City of Tukwila shall
establish the following policy to expedite approval of any outdoor seating areas and to
relax temporary signage requirements:
1) Businesses are allowed to set up outdoor seating areas in parking spaces on
private property, and no land use approval is required to deviate from the number
of parking spaces required by City code, provided the following conditions shall
be met:
a) No fire lanes are blocked
b) No fencing nor other containment feature is to be placed around the outdoor
seating area that does not allow openings for safe egress/exiting from the
seating area. In case of an emergency, people seated in the outdoor area
should be able to exit the premises without passing through the building.
c) Outdoor lighting shall be provided to ensure safe exiting from the dining area.
Any outdoor lighting fixtures shall be rated for outdoor use. Note: electrical
work will still require a permit.
d) Tents and membrane structures having an area in excess of 400 square feet
shall not be erected without first obtaining a permit and approval from the Fire
Marshall. Here is the link to Fire Tent permit application and requirements.
Page 1 of 2
39
2) Temporary signs informing the public that the business is open, or other directional
signs, such as designating curb side pickup areas, shall not require a temporary
sign permit, provided the following conditions shall be met:
a) Up to a maximum of 4 signs per business are allowed, and the maximum size
of the signs shall not exceed 64 sq. ft. total for all 4 signs. These signs can only
be placed on the premises of the business. Signs are not allowed to be placed
off premises or within public right of way or sidewalks.
b) Sight distance for cars entering and exiting the driveway shall not be blocked,
and signs shall not be placed on sidewalks.
c) Enforcement of the following prohibited signs is temporarily suspended:
i) Strings of pennants, balloons, and similar devices.
ii) The use of portable signs (A -boards, wire frames).
All other Tukwila Sign Code regulations remain in effect.
EFFECTIVE DATE: June 15, 2020
APPROVAL:
Mayor Allan Ekberg De'Sean Quinn, Council President
�k r pa'c� 1_/��
Jack Pace, Director Community Development Kari Sand City Attorney
Jay Wittwer, Fire Chief
Page 2 of 2
M
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared b
Mayor's review
Council review
07/13/20
JCW
07/20/20
JCW
ITEM INFORMATION
ITEM NO.
4.F.
STAFF SPONSOR: JASON KONIECZKA / FIRE
ORIGINAL AGENDA DATE: 07/13/20
AGENDAITEMTITLE Hazard Mitigation Plan Resolution
CATEGORY ® Discussion
Mtg Date 07113120
❑ Motion
Mtg Date
® Resolution
Mtg Date 7120120
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ® Fire ❑ TS ❑ P&R ❑ Police ❑ P11W
SPONSOR'S The City's current Hazard Mitigation Plan (HMP) was last updated in 2016. Washington
SUMMARY State law requires the local jurisdiction to submit their HMP & CEMP to Washington State
Emergency Management Division every four years. Our plan was submitted to the State
Emergency Management Division in 2019 and was approved by the State. Additionally,
Tukwila Municipal Code (TMC) Chapter 2.57 requires an annual review of the CEMP. This
meets that requirement as well.
REVIEWED BY ❑ Trans&Infrastructure ® CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 7/13/20 COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Tukwila Fire Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/13/20
Forward to Regular Meeting
07/13/20
MTG. DATE
ATTACHMENTS
07/13/20
Informational Memorandum dated 07/06/2020
Proposed Resolution, with attached 2020 Hazard Mitigation Plan
Resolution No. 1954 — 2018 Comprehensive Emergency Management Plan
07/20/20
Final Resolution, with attached 2020 Hazard Mitigation Plan
41
42
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE TUKWILA HAZARD MITIGATION PLAN.
WHEREAS, the City of Tukwila and surrounding areas are subject to various hazards,
including flooding, earthquakes, landslides, severe windstorms and other natural and
technological/man-made hazards; and
WHEREAS, the City of Tukwila is committed to strengthening the City's resilience to the
effects of natural and technological/man-made hazards; and
WHEREAS, the Federal Disaster Mitigation Act of 2000, specifically Section 322, addresses
local mitigation planning and requires local governments to develop Local Hazard Mitigation Plans
as a condition of receiving Hazard Mitigation Grant Program funding, Flood Management
Assistance, and Pre -Disaster Mitigation funding from the Federal Emergency Management
Agency (FEMA); and
WHEREAS, FEMA has completed a pre -adoption review of the City's Hazard Mitigation Plan
and will approve the Plan upon receiving documentation of its adoption by the City;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
The City Council approves participation in the hazard mitigation planning process,
development of a City-wide Hazard Mitigation Plan and adoption of the proposed Hazard
Mitigation Plan subject to FEMA approval, hereby incorporated by reference as "Attachment A."
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2020.
ATTEST/AUTH ENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
Office of the City Attorney
Attachment A: Tukwila Hazard Mitigation Plan ("City of Tukwila Plan Annex")
W:\Word Pro cessing\Resolutions\Hazard Mitigation Plan 7-7-20
JW:bjs Review and analysis by Barbara Saxton
Page 1 of 1
43
m
W King County
City of Tukwila Plan Annex
Introduction
Tukwila lies in the heart of the Puget Sound region, sitting 12 miles
to the south of downtown Seattle, 17 miles to the north of
downtown Tacoma just east of Seattle -Tacoma International
Airport, and at the crossroads of two major interstate highways, I-5
and I-405. The City of Kent is our southern border, with SeaTac
to our west and Renton on our east. The Green/Duwamish River
runs the full length of the city from north to south. The BNSF
Rails dissect the City from north to south. Tukwila is home to the
state's largest shopping mall, Westfield/Southcenter Mall. Tukwila
is a local leader in retail and commercial sales, warehousing and
distribution of goods and manufacturing. The current population
of the City is 20,930. There is a large development on recently
annexed land in the south end of the City that could increase the
population substantially with the next 5 years.
Governing Body Format- The City of Tukwila has a Mayor -
Council form of Government. Tukwila's Mayor is the chief
executive officer of the City, and the Council is the legislative
branch and governing body. The City's management consists of
eight department heads, 347 full time employees with 100 part-time
employees. The current operating budget of the City is $65.9
million.
Jurisdiction Point of Contact:
Name: Jay Wittwer
Title: Emergency Manager Director
Entity: Tukwila Fire Department
Phone: 206-971-8710
Email: Jay.Wittwer@TukwilaWA.gov
Plan Prepared By:
Name: Jason Konieczka
Title: Emergency Manager
Entity: Tukwila Fire Department
Phone: 206-971-8740
Email:
Jason.Konieczka@TukwilaWA.gov
Development Trends
City of Tukwila Profile
i
l 11
•+►.ruanNv.
6: I�
Incorporated: 1908
Population: 20,294 (2018 est.)
Location: 47°28'42"N and
122016'32"W
Located in King County
Area: 9.60 sq miles
Mayor: Allan Ekberg
Website: www.tukwilawa.gov
Since 1990, the City of Tukwila's annual average population growth
(with annexations removed) was about 0.9%. Per the City's Strategic
Plan, development and growth assumptions yield an estimated average
annual growth rate of about 1.1% for the 20-year period from 2012-
2031. In 2010, Tukwila businesses had nearly 43,130 employees.
Estimated employment growth over the next 20 years is also estimated
to average about 1.0% per year.
Tukwila's current nighttime population is 20,930. It is projected to
grow to 25,635 by 2030. The City's estimates place Tukwila's daytime
population between 150,000 and 170,000, including approximately 16
million shoppers a year to the Westfield Southcenter Mall alone. This
population is 7 to 8 times the size of the City's residential population.
For the purposes of hazards mitigation there are five key city sub -areas:
Tukwila's Southcenter area, Manufacturing/Industrial Center, Tukwila
City of Tukwila Hazard Mitigation Plan
Page 1 45
ing County
International Boulevard corridor, Tukwila South and the remaining residential/commercial areas.
Tukwila's Southcenter area is intended to develop as a high -density, regionally oriented, mixed use center.
It serves major employment, shopping and entertainment destination, with an expanding residential population in
an increasingly urban and walkable format. It is anticipated that residential growth in this area will increase to 2,700
units by 2031. There is a total of 672 dwelling units constructed, under construction, or in the permitting stage in
this area. Approximately 80% of the units under construction will be occupied by people with disabilities and/or
seniors. In 2031, a total of 2,700 housing units are forecasted to be in this area. The trend is to grow vertically with
a 19-story combination residential and commercial recently completed; and several other five to six story
residential buildings under construction.
The Tukwila South Project will encompass about 400 acres of land along the Green River at the south end of the
City. The project is likely to add about 10 million square feet of occupied space, including a mix of office space,
residential, retail, and hotel. The development timeline for Tukwila South is currently uncertain due to many
factors, including length of time to complete infrastructure improvements and other market factors.
Tukwila's Manufacturing/Industrial Center comprises an area of 998 acres along the Duwamish River, bounded
generally by the City of Seattle on the north, South 125th Street on the south, the BNSF Burlington Northern railway
right -of way on the east, and the Duwamish River on the west. The employment exceeds 18,000 in this area, and
more than three-quarters of this is in manufacturing. More recently three large warehouses are at the permitting
stage, which could add significant employment and warehouse space in this corridor.
Tukwila International Corridor is also transitioning to a more urban area with mid -rise multi -story development
(Tukwila Village). With the location of Light Rail Station and more recent capital investments by the City along
this corridor additional development is anticipated in this area. More intensive development could occur south of
the light rail station.
There is not going to be significant single-family development due to limited land and regulations. In a good
economic year, the city issues 20 new single-family dwelling permits. There were however two very large
residential projects recently completed near the Mall, with about 400 units of both an apartment building and
senior housing.
The development of Tukwila South will decrease the risk of hazards, particularly from floods. The developer was
able to regrade and excavate the entire hillside to the southwest of the central business district and in doing so was
able to relocate all of the dirt to raise the 400 acres for a future development up a significant level. Also, Tukwila
Village is located outside of the flood zone or liquefaction zones.
City of Tukwila Risk Summary
Hazard Risk and Vulnerability Summary
HAZARD HAZARD SUMMARY VULNERABILITY SUMMARY IMPACT SUMMARY
Avalanche Tukwila does not
within any avalanche
zones.
Earthquake RrEarthquakes are
probably the biggest
threat to the City of
Tukwila. We are located
in a region that is
susceptible to all three
types of earthquakes:
crustal. intraolate or
Many of the buildings in Tukwila
are not up to the current
earthquake standards. The valley
floor has many concrete tilt -ups,
many of them constructed prior
to the stricter codes that were
introduced in the 1997 Uniform
Building Code. Also, some of
A large earthquake in
our City would be
devastating. Many of
the City's critical
infrastructures would
be damaged, so it
would be difficult to
provide essential
46 City of Tukwila Hazard Mitigation Plan
Page 2
�W IL4 k,
4 qS
deep, and subduction
the bridges in Tukwila are in
services or assist with
zone quakes. The larger
need of retrofit to meet the
the response effort. If
more devastating quakes
current standard.
an event occurred
occur every 750 years
within the region, we
and we are overdue by
would not be receiving
450 years.
mutual aid from our
neighbors, as they
would be dealing with
their own responses.
Flood
The City is bisected by
There are 28 residential and 21
With the potential of
the Green and
commercial properties including
flooding, there is a plan
Duwamish River which
a professional rugby and soccer
to reinforce the levees
runs the entire City from
complex and a golf course that
throughout the City to
the north and south
may be affected based on King
lessen the impact.
boundaries.
County's 100-year flood map
see fi res 1 and 2).
Landslide
Landslides typically
There is one area prone to
A landslide in this area
occur where the earth is
landslides in the City of Tukwila
could, under extreme
unstable, and the slope
located near a major arterial
conditions, cause life
is excessive. There is
road. The area has seen slides in
safety issues but will
usually an event that
the past and there has been
most likely only cause
triggers the landslide
attempts to stabilize the hillside.
traffic issues as well
such as excessive rains
The location is just above
property damage to
or an earthquake.
Interurban Ave South at
residences above the
approximately the 15200 block.
slide area.
Canyon Estates Condominiums
sit above the potential slide are.
Jersey barriers are located at the
lot
bottom to contain debris if a
slide occurred
Severe
We have seen some
As a result of the windstorms,
With widespread
Weather
strong windstorms blow
we see many trees down which
power outages, people
through our area within
can result in power outages
will not be able to call
the last few years.
throughout the region. This can
for emergency services
have a negative effect on both
or be able to heat their
communication and electricity,
homes. There may
which will impact people's ability
also be access issues
to heat their homes.
for emergency vehicles
with downed trees.
Severe Winter We have had some
With the challenging
A large snow event like
Weather significant snow events
topographical profiles, our area
the one in 2019 can
in the last few years in
is affected much more than a
make it difficult to
our typically mild region.
place that sees more snowfall.
travel throughout the
We also have many of our staff
region, making it
that live far from the City which
difficult for people to
makes it a challenge to report to
get their basic needs
work.
met.
Tsunami
With a potential tsunami
The same low-lying properties
The threat may not be
generated in the Puget
identified in the flood plan
as expected and catch
Sound, the City may
would be vulnerable to a
people off guard.
experience a similar
tsunami generated flood.
flood risk, depending on
City of Tukwila Hazard Mitigation Plan Page 3 47
�W IL4 W
4 qS
the tide, from the
Duwamish and Green
River than a weather -
flood.
Volcano
Tukwila is positioned
The entire region could be
A large amount of ash
close enough to Mount
affected by ash if the weather
can pose a health risk
Rainer to feel the impact
was right.
to both humans and
of a major eruption. We
livestock. It will also
are also close enough to
influence agriculture,
a few other volcanos to
transportation and the
feel the impact,
entire infrastructure.
IL
especially if ash was
dispersed in our
direction.
Wildfire
Tukwila is bordered by
N/A
N/A
only urban areas. There
are a few green belts
located in and around
the City, but nothing
large enough to sustain a
wildfire.
Civil 7We have seen a trend of
There is a risk to anybody
We have seen some
Disturbance civil disturbances in our
involved with the disturbance,
disturbances in
region that date back to
responding public safety
Tukwila as we are
the WTO protests,
personnel, and bystanders. There
located in the middle
which fell on Mayday of
can also be damage to property
of an urban sprawl and
1999. We have also seen
or the environment.
therefore can be a
disturbances attached to
gathering place for
large events such as
events that attract
concerts or even
AW
disturbances.
gatherings at the Mall.
Cyber Attack
There are more and
A successful attack on the City's
I am not aware of any
more attacks on
network system could potentially
attacks on the City at
government agencies
shut down the City's ability to
the time of this report.
network systems to hold
function. This would have a
that agency for ransom.
crippling effect on services
provided by the City including
police and fire responses.
Dam Failure The green river, which
The same residents and
The Army Core of
runs through Tukwila
businesses that would be
Engineers re -
and into the Duwamish,
affected by a tsunami or a
engineered and
is downstream of the
weather -related flood would also
fortified the Howard
Howard Hansen Dam,
be impacted by the dam failure.
Hansen Dam and the
which in 2008 was at
adjacent abutment
risk of failure.
back in 2009.
Hazardous
Burlington Northern
We would see a large impact if
We rely on hazmat
Materials
runs right through our
there were a derailment of
technicians that
Incident
City and currently all the
Bakken Oil cars since they are
respond in the region.
Bakken Oil train cars
highly volatile. We could also
We are part of the
traveling to the
see just about any type of
Zone 3 response which
refineries run on it. We
hazardous material traveling
dispatches the
are also at the
over -the -road with Tukwila
necessary technicians
48 City of Tukwila Hazard Mitigation Plan Page 4
ing County
intersection of two
being located in the middle of
and equipment needed
major freeways which
two major ports.
to handle all types of
carry a large amount of
hazmat calls.
hazardous materials
over -the -road.
Public Health Although we do not
We have seen some potential
If we were to have any
Emergency have any hospitals
threats over the years including
type of disease
located in Tukwila, we
Ebola which didn't bring any
outbreak, resources
are surrounded by
cases to King County. There
could be quickly
several as well as a major
was a recent measles outbreak
overwhelmed and there
international airport.
that brought some cases here.
may be a public panic
Any one of these
that would tax our
facilities may become
resources even further.
ground zero for some
type of disease
outbreaks.
Structure Fire
Structure fires can be
We have our share of older
We could see a
devastating to the
structures that were constructed
structure fire that could
environment, destroy
prior to modern fire protection
be very damaging to
property and even
such as sprinklers or fire alarms.
the City's revenue
threaten lives. The
stream, such as a fire at
standards of fire
the major shopping
protection have gone up
mall. If the fire was to
over the years making
be in significant size, it
structure fires less likely
would impact a lot of
to occur.
jobs and commerce.
Terrorism I Ever since 9/11, there
Tukwila is in the middle of the
e saw a arge surge o
has been a potential
greater urban Seattle/Tacoma
equipment just to
terrorist threat.
area with the major airport that
mitigate terrorist
serves the area located just
threats provided to our
outside of the City. This makes
hazmat teams to help
the City as a potential threat.
with the response to
potential terrorist
threats following 9/11.
City of Tukwila Hazard Mitigation Plan Page 5 49
L9 King County
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4aM■CIhl� .• rd
�LOb'
f { 44
6
L Pobential
Hazard Areas:
Tukwila
S&OCIS Ito to mmmft
KingCounty
Figure 1: The map produced ly King County which adds liquefaction hones which show much of the Central Business District (CBT) in Tukwila is in a high potential
.Zone.
50 City of Tukwila Hazard Mifigation Plan Page 6
Figure 2: This map shows the planned levee work that was proposed by the City along the Green Riven Refer to the flood annex on page 16.
�_ ... King itounty'�I,
ternational .�
Airport
Lake
Washington
�-�; L •n >6n
�. y ;,w ��� .,._. ¢3�-�Yi. / 1 \Is,.°m•, ,0. 9., a . t+�k�� •`I;~ s s � � € 2
Munici all
Po
Notn
ikwila
ent
ien
.. d
Seattle-
o i3 Tacoma s
` International
`".-..� Airport Se _ - ;r
aTaC NEW -1 ( /2020
Figure 3: The 100 year flood is depicted here based on the FEMA model There are also potential landslide and steep slope ba�ard areas shown with one area just west of
the 1-51 405 intercbange not updated since mitigation work was performed. The map also shows the current location of the 4 fire stations in Tukwila and the two new
locations that are underway with the completion dates shown.
City of Tukwila Hazard Mitigation Plan Page 7 51
L9 King County
City of
Tukwila
Bridges
N
S
Nd Io Scale
Ei—a —
3-,d � wewxled kw
i, bIIIJ � bl-It
Fig
ure 4: this map shows vehicle and pedestrian bridges located in the GO of Tukwila.
52 City of Tukwila Hazard Mitigation Plan
Page 8
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Projected
Employment
Growth by
Traffic Analysis
Zone
010-20 0
Legend
+L. . j CIt l-units
Employment Growth
�0.50
51 - 200
201 - 450
451 - 1500
1501 and above
Figure 5: The projected employmentgrowth in the City of Tukwil
City of Tukwila Hazard Mitigation Plan Page 9 53
'9 King County
Tukwila Planning Team
ORGANIZAnON
CONTRIBUTTON
Jason Konieczka
Emergency Manager
Fire Department
Update Plan
Jay Wittwer 011F
Emergency Management
Fire Department
Oversees Plan
Director
Hari Ponnekanti
Deputy PW
Public Works
Provided key information
Director/City Engineer
on mitigation plans.
Minnie Dhaliwal
Planning Supervisor
Department of
Contributed
Community
developmental trends of
Development
the City.
Tanya Taylor
Admin Support Tech
Public Works
Provided study on the
City's facilities current
conditions.
Gail Labanara
Public Works Analyst
Public Works
Provides information on
current and future projects
relating to mitigation
projects.
Plan Update Timeline
Meeting with Derrick 4/22/2019
Went over expectations of the
Jason Konieczka
Hiebert
updated plan
Derrick Hiebert
Meeting with Seatac EM 7/3/2019
Covered specific questions
Will Lugo
and Derrick Hiebert
regarding the plan.
Jason Konieczka
Derrick Hiebert
HMP Workshop
7/25/2019
This workshop covered lots of
Put on by Derrick
aspects of the plan and gave
Hiebert, numerous
some good insight on making
attendees.
the plan successful.
Meeting with EM, PW
9/13/2019
Go over the City's current
IF
Jason Konieczka, Hari
and DCD
projects and the plans to
Ponnekanti and Minnie
mitigate them.
Dhaliwal
Public Outreach Events
Public Outreach #1 August 7, 2019 This event was advertised on
our Facebook Page, Instagram
and our Cities Website. We had
posters explaining mitigation
needs in our area and a chance
for the public to write down any
concerns.
Public Outreach #2 August 27, 2019 This was a joint event with the
City of Kent, Seatac, Maple
Valley, Covington and Tukwila.
The event was advertised
Our booth was set up at
a "See You in the Park"
City function at the
Community Center, so
there were plenty of
attendees expressing
varvine levels of interest.
There were about 10
citizens in attendance in
addition to the
representatives from all
54 City of Tukwila Hazard Mitigation Plan
Page 10
through social media including
the City's website.
County
the cities as well as
Derrick Hiebert from
City of Tukwila Hazard Mitigation Plan Page 11 55
Tukwila Hazard Mitigation Program
Hazard mitigation strategies were developed through a two-step
process. Each jurisdiction met with an internal planning team to
identify a comprehensive range of mitigation strategies. These
strategies were then prioritized using a process established at the
county level and documented in the base plan.
Hazard mitigation strategies in Tukwila include working with
Public Works and the Department of Community Development to
identify current and future projects and develop mitigation
strategies accordingly.
The mitigation plan is referenced in the City's Comprehensive
Emergency Management Plan (CEMP) which is updated annually
The mitigation plan has not been integrated in the past.
Plan Monitoring, Implementation, and Future Updates
King County leads the mitigation plan monitoring and update
process and schedules the annual plan check -ins and bi-annual
mitigation strategy updates. Updates on mitigation projects are
solicited by the county for inclusion in the countywide annual
report. As part of participating in the 2020 update to the Regional
Hazard Mitigation Plan, every jurisdiction agrees to convene their
internal planning team at least annually to review their progress on
hazard mitigation strategies and to update the plan based on new
data or recent disasters.
As part of leading a countywide planning effort, King County
Emergency Management will send to planning partner any federal
notices of funding opportunity for the Hazard Mitigation
Assistance Grant Program. Proposals from partners will be
assessed according the prioritization process identified in this plan
and the county will, where possible, support those partners
submitting grant proposals. This will be a key strategy to
implement the plan.
The next plan update is expected to be due in April 2025. All
jurisdictions will submit letters of intent by 2023, at least two years
prior to plan expiration. The county will lead the next regional
planning effort, beginning at least 18 months before the expiration
of the 2020 plan.
Continued Public Participation
Plan Goals
1. Access to Affordable,
Healthy Food
2. Access to Health and
Human Services
3. Access to Parks and
Natural Resources
4. Access to Safe and
Efficient Transportation
5. Affordable, Safe,
Quality Housing
6. Community and Public
Safety
7. Early Childhood
Development
8. Economic
Development
9. Equitable Law and
Justice System
10. Equity in Government
Practices
11. Family Wage Jobs
and Job Training
12. Healthy Built and
Natural Environments
13. Quality Education
14. Strong, Vibrant
Neighborhood
King County and its partner cities already maintains substantial
public outreach capabilities, focusing on personal preparedness and education. Information on ongoing progress
in implementing the hazard mitigation plan will be integrated into public outreach efforts. This will provide King
County residents, already engaged in personal preparedness efforts, with context and the opportunity to provide
feedback on the county's progress and priorities in large-scale mitigation. In the vertical integration of risk-
56 City of Tukwila Hazard Mitigation Plan Page 12
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reduction activities from personal to local to state and federal, it is important that the public understand how its
activities support, and are supported by, larger -scale efforts.
The outreach and mitigation teams will also continue to work with media and other agency partners to publicize
mitigation success stories and help explain how vulnerabilities are being fixed. When possible, public tours of
mitigation projects will be organized to allow community members to see successful mitigation in action.
Hazard Mitigation Authorities, Responsibilities, and Capabilities
Plans
Comprehensive Plan
Comprehensive
Emergency
Management Plan
(CEMP)
Capital Improvement
Plan
Public Safety Plan
City of Tukwila,
Department of
Community
Development
Jack Pace, DCD Director
City of Tukwila, Jay Wittwer, Emergency
Emergency Management Manager Director
City of Tukwila, Public
Works
Administrative Services
Department
Programs, Policies, and Processes
Building Codes City of Tukwila,
Department of
Community
Development — Planning
Division
Henry Hash, Public
Works Director
Rachel Bianchi, w
Administrative Services
Director
Jerry Hight, Building
Official
The elements of the plan
address every aspect of
the community — social,
economic, and
environmental. Each
element consists of goals,
policies, and
The document that
describes the process for
preparedness, response,
recovery, and mitigation
activities for the City.
The Hazard Mitigation
Plan provides the risk
profiles in the CEMP.
Identifies and prioritizes
large-scale projects.
The plan that identifies
the City's facilities
directly tied to Public
Safety such as the
Regional Justice Center,
Fire Stations and City
The International
Building Codes
determine the required
design and construction
standards for
for both
City of Tukwila Hazard Mitigation Plan Page 13 57
Critical Areas City of Tukwila,
Ordinance Department of
Community
Development
Entities Responsible for Hazard Mitigation
Public Works I HenryHash
ommunity wl Jack Pacell
Office of the Mavor I David Cline
National Flood Insurance Program
Jack Pace, Department of
Community Director
UA
LV King County
buildings and
nonbuildinLy structures.
Provides regulations for
wetlands, watercourses
and steep slopes.
Public Works Director
Department of Community Development Director
National Flood Insurance Program Compliance
Administrator
What department is responsible for floodplain Public Works
management in your community?
Who is your community's floodplain Ryan Larson
administrator? (title/position) Senior Program Manager — Surface Water
What is the date of adoption of your flood 2004
damage prevention ordinance?
hen was the most recent Community April 2019
Assistance Visit or Community Assistance
Contact?
Does your community have any outstanding No
NFIP compliance violations that need to be
addressed? If so, please state what they are?
Do your flood hazard maps adequately address No known flooding outside of identified Special
the flood risk within your community? If so, Flood Hazards -
please state why. i
Does your floodplain management staff need any
assistance or training to support its floodplain
management program? If so, what type of
training/ assistance is needed?
Foes your community participate in the
Community Rating System (CRS)? If so, what is
your CRS Classification and are you seeing to
improve your rating? If not, is your community
interested in joining CRS?
How many Severe Repetitive Loss (SRL) and
Repetitive Loss (RL) properties are located in
1-day course in floodplain management should be
offered to floodplain managers and development
staff.
SRL: none
RL: none
58 City of Tukwila Hazard Mitigation Plan Page 14
Has your community ever conducted an elevation No
or buy out of a flood -prone property? If so, what No
fund source did you use? If not, are you
interested in pursuing buyouts of flood prone
properties?
Hazard Mitigation Strategies
2015 Hazard Mitigation Strategy Status
Improve capabilities to
respond to emergencies.
Improve capabilities for
response.
Improve critical streets
and infrastructure
Construct a new
Emergency Operations
Center
Construct a new
maintenance and
operations center to
support critical functions
including fleet services,
facilities maintenance,
water, sewer, surface
water, streets and traffic
Update the existing
Boeing Access Road
bridges. There are 3 in
all, one over I-5, one
over BNSF tracks, and
the other over Airport
Wav
2020 Hazard Mitigation Strategies
High
'9 King County
Under Construction, to
be completed in 2021
High Acquired properties, in
the process of designing
and upgrading to meet
the City's needs.
High
One of the three bridges
over BNSF tracks has
been retrofitted with
seismic upgrades.
LEAD AGENCY/POC
Bridge Maintenance PW/ Hari Ponnekanti
TIMELINE
2-5 years
PPdORITY
Varies
Levee Improvements
PW/ Hari Ponnekanti
10 years
Varies
Earthquake (Seismic
Study)
EM/Jason Konieczka
2 years
High
City of Tukwila Hazard Mitigation Plan Page 15 59
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BUJ
Bridge Maintenance
Lead Points of
Partner Points of Contact:
Hazards Mitigated /
Funding Sources and
Contact: Hari
Public Works Department
Goals Addressed:
Estimated Costs:
Ponnekanti
Make necessary
WSDOT and Bridge
improvements to all
Replacement
bridges in Tukwila
Advisory Committee
(cost unknow at this
time)
Strategy Vision/Objective
Ensure all 23 bridges in the City have a high enough sufficiency rating. There are16 traffic bearing and 7
pedestrian bridges in the City of Tukwila of which two are jointly owned with neighboring jurisdictions.
Mitigation Strategy
By utilizing the City Bridge Report, we can identify which bridges are in the most need of maintenance. Since
the report is conducted every two years, it will continue to identify and prioritize which bridges require the most
attention.
2-Year Objectives:
5-Year Objectives:
Long -Term Objectives:
Boeing Access Road Bridge over
Boeing Access Road Bridge over
(see below
Airport Way
Interstate 5
Implementation Plan/Actions
Using the City Bridge Inspection Report, identify and prioritize the bridges that require the most immediate
work and compose a plan to complete the needed work. Based on the report, there are two bridges that fall
under Group I, recommended for major maintenance:
Boeing Access Road over Airport Way, Substructure Seismic Rehabilitation
Status -
This structure is currently funded by the BRACprogram. The project is anticpated to be designed in Winter 20 19 and constructed
in 2020
Allentown Bridge Replacement (42nd Ave). Deteriorating Structural Condition of the steel superstructure
Status -
Application is currently under review by the Washington State Department of Transportation Local Programs and the Bridge
replacementAdvisory Committee (BRAG program. Appplication results will likely be announced in September/October 2019.
60 City of Tukwila Hazard Mitigation Plan Page 16
'a King County
Performance Measures
The bridges in the City will meet the standard.
Flooding
Lead Points of
Partner Points of Contact
Hazards
Funding Sources
Contact: Hari
Public Works Department
Mitigated / Goals
and Estimated
Ponnekanti
Addressed:
Costs:
Make necessary
improvements on
levees throughout
the City
Strategy Vision/Objective
Update and improve through new floodwalls and setback or raising of the existing earthen levees to protect
the City of Tukwila from flooding.
Mitigation Strategy:
By prioritizing Tukwila 205 Levee improvements in an upstream to downstream direction, the percent of land
protected steadily increases over time. If construction were to instead progress downstream to upstream, levee
failure could occur upstream of newly raised levees, and therefore flood the land area behind the improved
levee section. For alternative analysis, design, and construction prioritization, the Tukwila 205 Levee has been
divided into three main segments that correspond with the three Tukwila capital improvement projects
identified in the Green River SWIF, then with further subdivision of each of these segments into two or three
smaller subsegments. Prioritization is also informed by prior analyses of the existing Tukwila 205 Levee
system that evaluated Green River water surface elevations and levee overtopping risk, scour, and geotechnical
levee stability.
2-Year Objectives:
5-Year Objectives:
Long -Term
Objectives:
Upgrade the Segale-Gunter and Gaco-
Upgrade the Ratolo upper, middle and
Western upper and lower levees
lower levees and Christensen Road levee
Upgrade the 200th Street
levee, monitor and re -
asses all levees.
City of Tukwila Hazard Mitigation Plan Page 17 61
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BUJ
Implementation Plan/Actions:
The City of Tukwila sent a letter to the King County Flood Control District (FCD) on May 1, 2019 and
requested that FCD include budgets to reconstruct the Tukwila 205 levees within the next ten (10) years based
on NHC report findings that the majority of the levee system in its current condition cannot be accredited to
provide 100-year flood protection.
The existing Tukwila 205 Levee must be updated and improved through new floodwalls and setback or raising
of the existing earthen levees to protect the City of Tukwila from flooding. The Green River System -Wide
Improvement Framework (SWIF) declared the level of protection standard as the 500-year flood event plus
three feet of freeboard. As important as the freeboard standard, the levees also must meet factors of safety for
geotechnical stability under a variety of conditions including flood induced scour, drawdown, and seismic
events.
The proposed priority sequence for construction of these flood protection improvements generally starts at
the upstream end of the Tukwila 205 Levee, near river mile 16.7, and then proceeds downstream to near river
mile 12.4 (see previous map). Upstream of the Tukwila 205 Levee, near South 200th Street, there are existing
levees that currently provide 100-year level of flood protection (this includes the Frager Lowest Levee between
the Tukwila 205 Levee and South 200th Street). The Tukwila 205 Levee will tie into these 200th Street levees,
which also need to be improved in order to provide 500-year event plus three feet of flood protection. These
are private levees, but function together as a system with the Tukwila 205 Levee.
Performance Measures
Have our levees meet the protection standard.
62 City of Tukwila Hazard Mitigation Plan Page 18
'a King County
Earthquake (Seismic Improvements)
Lead Points of
Partner Points of Contact (Title)
Hazards Mitigated /
Funding Sources
Contact: Battalion
Public Works Department
Goals Addressed:
and Estimated
Chief Jason
Make necessary
Costs:
Konieczka
improvements to all
Pre -disaster
critical
Grants, costs
infrastructures.
unknown at this
time.
Strategy Vision/Objective
To upgrade all City owned assets to ensure they meet today's seismic standards.
Mitigation Strategy
Identify and prioritize those structures that are at the greatest risk and determine the best way to secure
funding to make the necessary improvements to those structures.
2-Year Objectives:
5-Year Objectives:
Long -Term
Perform a study and identify those
Utilize available grant money to upgrade
Objectives:
structures that are in the most need of
as many structures as possible.
Have all critical
upgrades.
infrastructure up to the
current seismic codes.
City of Tukwila Hazard Mitigation Plan Page 19 63
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Implementation Plan/Actions:
We had a seismic study conducted on our Fire Stations and some other City Facilities in 2008 which identified
three out of the four stations are deficient by today's standards. Two of those stations are being replaced with
new stations currently under construction, but the third's replacement station came up short on funding. We
have turned in the application for the Pre -disaster Mitigation Grant (PDM) to make the necessary upgrades to
that Fire Station, and we will know by 2020 if we will be rewarded with the grant.
Six other buildings owned by the City were found deficient in the same study done in 2008 with a total of 18.1
million needed to bring them up to seismic standards (this amount includes the 16 million for Station 51 and
7.7 million for Station 52 that would have been spent). Factoring inflation, 18.1 million in 2008 equates to
21.5 million in 2019.
Performance Measures
Have all City -owned structures up to the current seismic standards.
64 City of Tukwila Hazard Mitigation Plan Page 20
COUNCIL AGENDA SYNOPSIS
Initials
Meeting ll ate
Prepare by
Mayor's review
Council revien)
07/13/20
JR
07/20/20
JR
ITEM INFORMATION
ITEMNo.
4.G.
STAFF SPONSOR: HENRY ANCIRA
ORIGINAL AGENDA DATE: 07/13/20
AGENDA ITEM TITLE 303 Facilities Project: TCC Siding Repairs Phase III
Construction Services
CATEGORY M Discussion
Mtg Date 07/13/20
®Motion
Mtg Date 07/20/20
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mgyor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ T S ❑ Pd-R ❑ Police M PIT"' ❑ Court
SPONSOR'S The Tukwila Community Center (TCC) is in its final phase for siding replacement. Phase I
SUMMARY was completed in 2016 and Phase II in 2017. The MRSC Small Works Roster was used to
solicit three bids and Lake Washington Construction, LLC was the lowest bidder at
$116,589 including sales tax. Lake Washington has been used successfully in the past for
smaller remodel projects. Council is being asked to approve the short form contract with
Lake Washington Construction, LLC in the amount of $116,589.00.
REVIEWED BY M Trans &In fras tructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/06/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/AD N. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$116,589.00 $128,247.90 $0.00
Fund Source: 303 FACILITIES FUND
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/13/20
Forward to Regular Meeting
07/20/20
MTG. DATE
ATTACHMENTS
07/13/20
Informational Memorandum dated 07/03/20
2020 Active Project spreadsheet
Short form contract for construction services and exhibit
Minutes from Transportation and Infrastructure Committee meeting of 07/06/20
07/20/20
No attachments
65
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Mayors review
Council review
7/20/20
RB
ITEM INFORMATION
ITEM NO.
5
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 7120120
AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus)
CATEGORY ® Discussion
Mtg Date 07/20/20
❑ Motion
Mtg Date
❑ Resolution
Alt Date
❑ Ordinance
Alt Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Aft Date
❑Other
Mtg Date
SPONSOR ❑ Council ® Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PW
SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
SUMMARY Staff are providing the Council with updated information regarding the City's response to
COVID-19.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. N/A
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/20/20
MTG. DATE
ATTACHMENTS
07/20/20
Coronavirus Report
67
Coronavirus Response Update
July 20, 2020
Essential Services and City Operations
There are no changes to essential services or City operations since the last report.
The City is continuing to refine a reopening plan corresponding with the State's "Safe Start" phased approach to
reopening the state. It should be noted that only in Phase 3 do they recommend re -opening customer -facing
government services, and even at that time telework is still strongly encouraged for non -customer facing
positions.
Please see attached policy on Reopening City Facilities Under the "Safe Start" Plan.
Financial Stability
At the May 18 City Council meeting the Council approved various measures for the mayor to implement to
address the revenue shortfalls associated with the coronavirus pandemic. The Council continues to receive
regular updates on the implementation of the financial measures associated with the coronavirus pandemic, the
most recent of which was at the July 13, 2020 Committee of the Whole.
Police Staffing and Calls for Service
There have been no changes to Police staffing since the last report.
Fire StaffinE and Calls for Service
There have been no changes to Fire staffing since the last report. Attached is the detailed Tukwila Fire
Department Volume Study for June, 2020.
Human
Human Services continue to serve Tukwila residents at a higher than normal rate. Staff has committed all of the
July funds as of this writing and continues to work with local partners to leverage additional funds beyond the
HB 1406 and City general fund dollars.
Business Recovery
Business Re -Openings
As of July 15, King County continues in Phase 2 of Washington's "Safe Start" four phase business reopening plan.
On July 141h the Governor announced he is extending the pause on moving to new phases through July 281h at
the earliest due to the increase in COVID-19 cases, hospitalizations, etc.
••
Business Assistance
Work continues on SavingLocalKC.com, ExperienceTukwila, collaborating with the Chamber and other regional
organizations.
The results from the telephone and online business surveys have been compiled and are included in the agenda
packet for the Planning and Economic Development Committee for discussion at their meeting on 7/20. That
agenda item will include a more detailed update on the other work related to business recovery.
Meeting our Community's Basic Needs
Senior Meal Distribution
Staff distributed 445 meals to 71 seniors in the City of Tukwila.
Tukwila Food Pantry
The Tukwila Food Pantry remains busy with approximately 350 — 450 households served on each distribution
day of Saturday, Tuesday and Thursday. The Pantry will be losing their National Guard volunteers at the end of
this month, which is of significant concern. Food Lifeline will no longer be sending food boxes pre -packaged,
which means more volunteers will be needed to assemble the food and other volunteers are returning to work,
further reducing the number of people available to help out. The City is leveraging its National Guard
connections to see if there is any way to extend their presence and helping to produce a video to share on social
media on the need for volunteers at the Pantry. City staff continue to volunteer at the Pantry when possible.
City of Tukwila Mask Distribution
Approximately 5,000 masks are ready for distribution as follows:
• City Council/Mayor - 250 masks were dropped off to Laurel's office for the City Council members or the
Mayor to personally distribute
• Tukwila School District —1,000 masks were dropped off to the TSD Admin Bldg. for distribution at the 3
elementary school food distribution sites
• Impact Public Schools — 250 masks were dropped off for distribution to the community
• Tukwila Parks & Recreation — 1,250 masks are being distributed at Park n'Play sites and to seniors
through Operation Senior Meal Drop & Meals on Wheels
• Tukwila Pantry —1,000 masks were dropped off for distribution to the community
• SnackPack— 250 masks available to distribute at summer feeding site at Hampton Hills Apartments
• Tukwila Farmer's Market (Wednesdays, 4-7pm) — 500 masks available for distribution by City
Council/City Staff/P&R Americorp
• City facilities (public facing counters) — 500 masks have been held back for distribution at City public
facing counters
3,000 masks are available to restock the above -mentioned partners and/or distribute to other community
partners who can share them out to the Tukwila community. In addition, King County has indicated they will
make another 8,000 masks available to the City and we will continue to use these distribution opportunities for
the additional masks.
70
Public Safetv Plan Construction Pro
There have been no changes to the Public Safety Plan projects since the last report.
Compliance with the Governor's Order
There have been no changes to compliance issues since the last report.
71
72
• TTukwila Administrative Policies
and Procedures
Page 1 of 3
Policv Name: Reoaenin2 Citv Facilities under the "Safe Start" Plan
Purpose: To provide an overview for reopening City facilities under the Governor's "Safe Start" Plan
Policy and Procedures
The City remains committed to the safety of its employees and the public and will begin the reopening of
City facilities process by slowly phasing employees back to work when feasible, consistent with the
Governor's "Safe Start" plan and applicable County, state, and federal guidance. Unless notified
otherwise, employees will continue to be required to telecommute whenever possible. Use of public and
common areas at City facilities may be limited.
This policy will provide general guidance for the City's approach for the reopening of City buildings as well
as general guidelines for the use of personal protective equipment (PPE), high risk staff member work
assignments, and direction for all departments to consider when developing specific departmental
guidelines. The City's policy is guided by the Centers for Disease Control (CDC) guidelines, Occupational
Safety and Health Administration (OSHA) recommendations and the Washington State Department of
Labor and Industries standards for specific industries, and the requirements for reopening developed by
the Governor under the "Safe Start" Plan. Directors are responsible for ensuring their employees are
familiar with this policy and individual department specific guidelines based on job tasks. This policy is a
broad overview; additional information specific to each work site will be included in worksite Recovery
Plans, and, where required, in the comprehensive COVID-19 exposure control, mitigation and recovery
plan developed for each location, which will include policies regarding the following control measures: PPE
utilization; on -location physical distancing; hygiene; sanitation; symptom monitoring; incident reporting;
location disinfection procedures; COVID-19 safety training; exposure response procedures and a post -
exposure incident project -wide recovery plan. Each of the following worksites will have their own
recovery plans: 6200/6300 buildings (one plan); Police Department; Fire Stations, George Long Shops,
Minkler Shops, TCC, Golf Maintenance, Parks Maintenance.
Facility Requirements
• Continue to maintain Heating, Ventilation and Air -Conditioning (HVAC) systems to ensure proper
and efficient air filtration, which currently meet or exceed state and federal requirements.
• Install Plexiglass barriers at all public facing front counters.
• Implement one-way aisles in work areas and establish safe distance zones.
• Place indicators on the floor for minimal 6 feet distancing.
• Occupied workstations need to be at least 6 feet apart if no barrier separates the workspaces.
• Removal of extra seats and de -cluttering furniture to facilitate effective cleaning and social
distancing.
Access Requirements
• Maintain one point of entrance for each building.
Health -screening, sign -in and face covering required for staff and requested for anyone else
entering a City building. Use of touchless thermometer is recommended. Front counter staff will
maintain and retain visitor sign -in sheets.
73
Policy: Reopening City Facilities under the "Safe Start" Plan
Page 2 of 3
• Have visitors wait in lobby area where social distancing indicators have been placed. Post phone
numbers for each front counter at the point of entrance so visitors can call and let staff know they
have arrived and receive direction on where to go. Courtroom access procedures may differ but
will maintain social distancing requirements.
Workplace Personal Protective Equipment (PPE)
• A minimum of two face coverings will be provided to all City staff. Emergency Management will
oversee the bulk purchases of PPE and distribute to Department Directors. Staff should
communicate with the Department Director if they need additional and/or replacement masks.
• Additional levels of PPE may be required depending on assigned job duties in compliance with the
Accident Protection Program and applicable state and federal guidance.
• Mandatory PPE Utilization requirements will be included in each worksite Recovery Plan.
Use of Common Areas: Hand sanitizers or antiseptic wipes at all entry points.
• Reception Areas: Limited occupancy maintaining social distancing.
• Bathrooms: Double occupancy if feasible in light of social distancing requirements.
• Breakroom/Kitchen: Limit access to use of refrigerator, microwave, coffee pot, etc. Limited
occupancy maintaining social distancing.
• Public Elevator: Single occupancy.
• Conference Rooms: Limited occupancy maintaining social distancing. Extra chairs removed and
tape utilized to indicate appropriate spacing. Post new occupancy limitation.
o Internal conference rooms, located within a department, are for City staff use only.
o External conference rooms with entrances that do not go through a department may be
utilized for meetings with non -City staff. (Hazelnut, Duwamish)
Cleaning Protocols
• Facilities and common areas cleaned by Public Works Facilities staff.
Individual workspace surfaces, phones, keyboards, chairs, doors (common touch areas) should be
cleaned by employee with disinfectant upon arrival and departure. Supplies will be provided by the
City.
Staffing (Not applicable to first responders)
• Working from home whenever feasible is the best option. When City facilities open guidelines will
be provided for maximum occupancy i.e. percentage of staff reporting to each workspace at one
time.
• Departments will determine who should return to the physical office based on facilities capacity,
function requirements and employee readiness.
• Departments will work with staff regarding onsite work hours including rotating shifts, alternating
schedules, or changes to work hours.
• Employees that are considered High Risk, or who have concerns should contact Human Resources
to find out the resources available to them like Family Medical Leave Act (FMLA), Families First
Coronavirus Response Act (FFCRA), Telecommuting.
• Develop a method of contact tracing between workers and visitors to the building.
74
Policy: Reopening City Facilities under the "Safe Start" Plan
Page 3 of 3
• Develop, implement, and post a COVID-19 exposure control, mitigation, and recovery plan.
Meeting Protocols
• When feasible, continue to conduct virtual meetings.
• If a virtual meeting is not possible, whenever possible schedule an appointment to limit interaction
and utilize social distancing.
Communication
• Develop and post appropriate signage in support of requirements and in compliance with the
Accident Prevention Program.
• Provide regular updates to staff and community about access to City facilities.
Worksite Specific Recovery Plan by Phases
Worksite Recovery Plans will be developed by Department Directors addressing the Administrative
policies and specific needs for each city building. Worksite Plans may be more restrictive than the policy
direction above, will comply with the Accident Prevention Program, and are subject to approval by the
Mayor and/or City Administrator.
Reopening City Facilities under the "Safe Start" Plan
Initiating Department
Effective Date:
Supersedes:
Mayor or City Administrator Signature:
6/16/2020
75
76
Tukwila Fire Department Volume Study
June '20 Edition
Fire Stn 54
Firje Stn 51
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pg. 1
m
Change
in
Case Volume Metrics ('20 vs '19)
Change
in
Total Case Volume
Change in EMS Case
Volume
% Change '20 vs '19
% Change '20 vs '19
Station
January
Februa
March
Aril
May
June
YTD
Station
January
FebruaN
March
April I
May
June I
YTD
51
-12%
11%
-19%
-47%
-47%
1 -23%
-23%
51
-11%
26%
-12%
-50% 1
-49%
-30% 1
-22%
52
5%
-1%
00/0
-35%
-35%
-35%
-17%
52
3%
12%
-1%
-35%
-59%
-41%
-22%
53
6%
-23%
-8%
-32%
-249/o
-46%
-21%
53
-6%
-7%
9%
-29%
-31%
-37%
-17%
54
-11%
-14%
-11%
-27%
-25%
-14%
-17%
54
-7%
-12%
-13%
-31%
-24%
-8%
-16%
All TFD 1
-7%
1 -6%
-10%
1 -27%
-26%
-26% 1
-17%
All TFD
-7%
4%
-6%
-28%
-32%
-24%
-16%
Change in Fire Case Volume
% Change '20 vs '19
Station
January
IFebruarV
March I
April
May
June
YTD
51
-5%
-49/o
-42%
-209/o
-52%
0%
-22%
52
-7%
-22%
0%
-11%
19%
-25%
-8%
53
83%
-9%
-44516
-10%
-24%
-57%
-1851.
54
-35%
11%
63%
7%
-41%
-47%
-21%
All TFD
3%
-8%
-22%
-9%
-21%
-31%
-16946
Change in Service Case Volume
% Change '20 vs '19
Station
JanuaryFebruarV
March
Aril
May
June
YTD
51
-50%
-42%
100%
-73%
17%
-31%
-35%
52
100%
-50%
50%
-80%
700%
50%
26%
53
-38%
-87%
-57%
-86%
N/A
-80%
-60%
54
-29%
-78%
-80%
-145,o
33%
400%
-28%
All TFD
-32%
-69%
-35%
-61%
100%
-13%
-34%
# Change in
Case Volume Metrics ('20 vs '19)
Change
in
Total Case Volume
Change in EMS Case
Volume
# Change 20 vs '19
# Change 20 vs '19
Station
January
Februa
March
Aril
May
June
YTD
Station
JanunFebruarV
March
Aril
May
June
YTD
51
-15
12
-22
-50
-59
-27
-161
51
-10
19
-10
-38
-45
-23
-107
52
4
-1
0
-28
-28
-33
-86
52
2
6
-1
-23
-38
-29
-83
53
4
-18
-6
-24
-20
-37
-101
53
-3
-4
5
-17
-21
-19
-59
54
-18
-22
-17
-40
-38
-19
-154
54
-9
-16
-18
-40
-32
-9
-124
All TFD 1
-35
1 -29
1 -51
1 -131
1 -135
-130
1 -511 1
1 All TFD
1 -28
1 14
1 -22 1
-105 1
-129
-85
-355
Change in Fire Case Volume
# Change '20 vs '19
Station
January
Februa
March I
Aril
May
I June
YTD
51
-1
-1
-14
-4
-14
1 0
-34
52
-1
-4
0
-1
3
-5
-8
53
10
-1
-7
-1
-4
-13
-16
54
-7
1
5
1
-7
-14
-21
All TFD
3
-7
-22
-6
-22
-40
-94
Change in Service Case Volume
# Change '20 vs '19
Station
January
FebruaN
March
Aril I
May
June I
YTD
51
-4
-5
2
-8
1
1 -4 1
-18
52
3
-3
1
-4
7
1
5
53
-3
-13
-4
-6
5
-4
-25
54
-2
-7
-4
-1
1
4
-9
All TFD
-10
-33
-7
-19
15
-3
-57
pg. 2
Synopsis of Above Metrics
1. Total TFD Case Volume in June `20 represented a decrease of 26% compared to June `19 (Jan, Feb,
March, April, May averaged a 15% decrease). In other words, June '20 had 130 fewer cases than June
' 19.
2. EMS continued carrying the case volume metrics lower, with 85 fewer in June '20 than June ' 19. There
were 40 fewer Fire cases and 3 fewer Service calls over these same ranges.
3. Year to date through June 301h, total case volume for the Tukwila Fire Department has fallen 17%
compared to the same time frame in 2019. This equates to 511 fewer cases.
4. Stn 51 continues to exhibit the steepest % decline in cases (21 % YTD) and nearly ties with Stn 54 for
the largest drop in total cases (161 & 154 YTD).
Additional notes:
1. Feb 2020 is a leap month with 3.57% more days than the previous three Febs.
2. Because of their infrequent occurrence, Fire and Service response calls are more subject to wilder "% Changes"
than EMS responses. YTD, we've averaged 3.1 of these types of calls (combined) each day. An increase or
decrease of just one of these types of calls per day would result in a change of about a third. This helps to
explain some of the volatility in the graphs and charts.
3. Station -related metrics are based on "Primary Station": while more than one station may respond to a single
call, only the station deemed as primary by ValleyCom gets the credit. In some cases, an OSA (Outside
Agency/Mutual Aid) unit will be designated as primary on a call within Tukwila. Those calls are included within
"All TFD" metrics but not within individual Station metrics.
pg. 3
180
160
140
120
100
80
60
40
20
0
■January
■ February
■ Mardi
■ Apd I
■ May
■ June
160
140
Total Case Volume by Primary Station
I
2019
2020
2019
2020
51
52
121
106
76
80
110
122
76
75
116
94
90
90
107
57
80
52
126
67 1
81
53
120
93
93
60
53
72 76
80 62
79 73
76 52
85 65
81 44
EMS Case Volume by Primary Station
120
100
80
60
40
20
0
2019
2020
51
■January
92
82
■ February
73
92
■ Mardi
81
71
■Apnl
76
38
■ May
92�
47
■June
76
53
,I,
2019
L
52
59
61
52
58
69
68
66
43
64
26
71
42
.1 Lk,
2019 2020
53
52 49
54 50
56 61
59 42
68 47
52 33
2019
2020
54
158
140
154
132
150
133
149
109
153
115
139
120
2019
2020
54
131
122
136
120
137
119
128
88
133
101
108
99
pg. 4
Fire Case Volume by Primary Station
35
30
25
20
15
I
10
I
5
0 mill IAN
2019 2020 2019 2020 2019 2020 2019 2020
51 52 53 54
■January 21 20 14 13 12 22 20 13
■ February 24 23 18 14 11 10 9 10
■ March 33 19 19 19 16 9 8 13
■April 20 16 9 8 10 9 14 15
■ May 27 13 16 19 17 13 17 10
■June 31 31 20 15 23 10 30 16
Service Case Volume by Primary Station
16
14
12
10
8 0 j
6
4
2
0 ' 11 L U
2019 2020 2019 2020 2019 2020 2019 2020
51 52 53 54
■ January 8 4 3 6 8 5 7 5
■ February 12 7 6 3 15 2 9 2
■ Mardi 2 4 2 3 7 3 5 1
■ Apri 11 3 5 1 7 1 7 6
■ May 6 7 1 8 5 3 4
■ June 13 9 2 3 5 1 1 5
pg. 5
Total Monthly Case Volume
600
500
400
300
200
100
0
E° E E s 2 00 E° E E s i a °° E° E m s a °° E «° E E Q
2016 2017 2018 2019 2020
EMS Monthly Case Volume
450
400
350
300
250
200
150
100
50
0
m m n m m n m m n a m m a M x M s m m a
4 4 oo E° E aEi 4 4 m E° E aEi 4 4 m E° E aEi 4 4 -M E° E E 4 _'
2016 2017 2018 2019 2020
pg. 6
Fire Monthly Case Volume
1fi0
140
120
100
80
60
40
20
0
is E° E E s 2 E° E E s a 00 E «° E m s a °° E «° E E Q
2016 2017 2018 2019 2020
Service Monthly Case Volume
60
50
40
30
20
10
0
E aEi 4 l E° E aEi 'c 4 ¢ on E° E E 4 ¢ on E° E E ¢ _'
ow LL a n o v LL a n o m LL a n o a LL
2016 2017 2018 2019 2020
pg. 7
Total Cases EMS Cases Fire Cases Service Cases
Year
I Month Name
January
# Cases
Year
Month Name # Cases
January 377
Year
I Month Name
# Cases
Year
Month Name
#Cases
2016
482
2016
2016
January
84
2016
January
21
2016
February
456
2016
February
361
2016
February
65
2016
February
25
2016
March
519
2016
March
392
2016
March
93
2016
March
29
2016
April
464
2016
April
361
2016
April
86
2016
April
16
2016
May
489
2016
May
381
2016
May
85
2016
May
22
2016
June
489
2016
June
352
2016
June
111
2016
June
22
2016
July
535
2016
July
393
2016
July
110
2016
July
29
2016
August
532
2016
August
363
2016
August
140
2016
August
25
2016
September
429
2016
September
326
2016
September
79
2016
September
21
2016
October
483
2016
October
388
2016
October
70
2016
joctober
25
2016
November
433
2016
November
339
2016
November
73
2016
November
21
2016
December
440
2016
December
329
2016
December
82
2016
December
28
2017
January
448
2017
January
324
2017
January
89
2017
January
34
2017
February
475
2017
February
350
2017
February
66
2017
February
56
2017
March
522
2017
March
407
2017
March
92
2017
March
23
2017
April
459
2017
April
350
2017
April
72
2017
April
36
2017
May
474
2017
May
353
2017
May
100
2017
1 May
21
2017
June
508
2017
June
390
2017
June
87
2017
June
27
2017
July
526
2017
July
362
2017
July
143
2017
July
19
2017
August
531
2017
August
391
2017
August
111
2017
August
28
2017
September
456
2017
September
338
2017
September
98
2017
September
17
2017
October
477
2017
October
377
2017
October
77
2017
October
20
2017
November
526
2017
November
396
2017
November
95
2017
November
34
2017
December
469
2017
December
372
2017
December
73
2017
December
24
2018
January
475
2018
January
375
2018
January
77
January
21
2018
February
433
2018
February
345
2018
February
56
February
30
2018
March
448
2018
March
360
2018
March
61
q2018
March
27
2018
April
447
2018
April
357
2018
April
75
April
13
2018
May
485
2018
May
362
2018
May
101
May
20
2018June
527
2018
June
380
2018
June
112
2018
June
32
2018
July
489
2018
July
346
2018
July
116
2018
July
24
2018
August
532
2018
August
374
2018
August
142
2018
August
16
2018
September
499
2018
September
379
2018
September
91
2018
September
20
2018
October
487
2018
October
376
2018
October
88
2018
October
23
2018
November
465
2018
November
360
2018
November
73
2018
November
27
2018
December
430
2018
December
352
2018
December
44
2018
December
30
2019
January
504
2019
January
379
2019
January
93
2019
January
31
2019
February
488
2019
February
353
2019
February
83
2019
February
48
2019
March
508
2019
March
386
2019
March
101
2019
March
20
2019
April
477
2019
April
375
2019
April
70
2019
April
31
2019
May
520
2019
May
399
2019
May
104
2019
May
15
2019
June
507
2019
June
350
2019
June
131
2019
June
23
2019
July
533
2019
July
382
2019
July
121
2019
July
26
2019
August
501
2019
August
366
2019
August
102
2019
August
26
2019
September
478
2019
September
365
2019
September
93
2019
September
17
2019
October
453
2019
October
311
2019
October
110
2019
October
29
2019
November
475
2019
November
376
2019
November
69
2019
November
25
2019
December
535
2019
December
424
2019
December
82
2019
December
23
2020
January
469
2020
January
351
2020
January
96
2020
January
21
2020
February
459
2020
February
367
2020
February
76
2020
February
15
2020
March
457
2020
March
364
2020
March
79
2020
March
13
2020
April
346
2020
April
270
2020
April
64
2020
April
12
2020
May
385
2020
May
270
2020
May
82
2020
May
30
2020
June
377
2020
June
265
2020
IJune
F 91
2020
June
20
pg. 8
Call and Response Type Legend
Or . CALL TYPE
Literal Call Type
Response Type
ACCINF
Acc with In'
EMS
ACCMDF
ALS In' Acc
EMS
ACCWAF
VehAcc Inv Water
EMS
AFA
Fire Alarm
Fire
AID
Aid
EMS
AIDH
Aid Call Hazard
EMS
AIDMD
Aid Medic
EMS
AIDMDH
Aid Medic
EMS
AIDSVC
Aid Service
EMS
AIDUNK
Unknown Aid Call
EMS
BARK
Beauty Bark Fire
Fire
BRSH
BrushFire No Exp
Fire
BRSHEX
BrushFire Exp
Fire
CHIMNE
Chimney Fire
Fire
CO
CO Alarm
EMS
COMFIR
Commercial Fire
Fire
CPR
CPR in Progress
EMS
CPRF
CPR in Progress
EMS
DERAIF
Train Derailment
EMS
DROWNF
Drowning
EMS
DUMP
Dum ster No Exp
Fire
DUMPEX
Dum ster Exp
Fire
ELECTR
Electrical Fire
Fire
EXPLOS
Explosion No Fir
Fire
HZINV
Haz Mat Invest
EMS
HZLEAK
Haz Mat Leak
EMS
ILBURN
Illegal Bum
Fire
INFOF
Info - Non Dis
N/A
MC11F
MCI
EMS
MEDIC
I MEDIC Mutual Aid
JEMS
Or . CALL TYPE
Literal Call Type
Response Type
MINFIR
Minor Fir NoThrt
Fire
MUTUAL
Mutual Request
N/A
NGASIN
NatGas Lk Inside
Fire
NGASXT
NatGas Lk Outsid
Fire
NONSTR
NonThrt SmallFir
Fire
OBV
Obvious
EMS
ODF
Overdose
EMS
ODMDF
Overdose Medic
EMS
ODORIN
Odor Invest
Service
ODORXT
Odor Invest Out
Service
POOLF
Drowning Medic
EMS
RESCUE
Rescue
EMS
RESFIR
Residential Fire
Fire
RIVER
River Rescue
EMS
SERVIC
Non Aid Service
Service
SHACK
Shack Shed Fire
Fire
SHOTMF
Shooting Medic
EMS
SMOKXT
Smoke Invest Out
Fire
SPILL
Flammable Liquid
EMS
STABF
Stabbing
EMS
STABMF
Stabbing Medic
EMS
STORM
Storm
Service
SUSFIR
Poss Arson Out
Fire
SWFA
Swfa
Service
UNKFIR
Unk Type Fire
Fire
VEHCOM
Comm Veh Fire
Fire
VEHEX
Veh Fire W/Expo
Fire
VEHPAS
Pass Veh Fire
Fire
WASH
Washdown
Service
WIRES
I Power Lines Down
jSeNce
pg. 9
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials
Meeting Date
Prepared by
Mayors review
Council review
7/20/20
BJM
ITEM INFORMATION
ITEM NO.
6.A.
STAFF SPONSOR: B.MILES
ORIGINAL AGENDA DATE:7/20/20
AGENDA ITEM TITLE Contract with Mammoth Agency for Experience Tukwila
CATEGORY ❑ Discussion
Mtg Date
® Motion
Mtg Date 7/20/20
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ® Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&'R ❑ Police ❑ PiW
SPONSOR'S Authorize the Mayor to execute a professional service agreement with the Mammoth Agency for
SUMMARY the development and management of "Experience Tukwila" not to exceed $95,000. Funds for the
work will come from the City's Lodging Tax and a grant from Port of Seattle. No general funds will
be used.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ® Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 7/20/20 COMMITTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor/Economic Development
COMMITTEE Unanimous Approval; Forward to Regular New Business 7/20
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$95,000 N/A $ N/A
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/20/20
MTG. DATE
ATTACHMENTS
07/20/20
Informational Memorandum dated July 14, 2020.
Draft Agreement with Mammoth Agency.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Economic Development
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: July 14, 2020
SUBJECT: Contract with the Mammoth Agency for Experience Tukwila
ISSUE
Authorize the Mayor to execute a professional service agreement with the Mammoth Agency for
the development and management of "Experience Tukwila" not to exceed $95,000.
BACKGROUND
On July 20, 2020 the City Council is scheduled to approve staff's lodging tax request for funding
for the development and management of the "Experience Tukwila" marketing campaign.
Experience Tukwila will be used to promote the City to visitors, businesses, and future
residents. Currently, the City has limited digital assets available to promote the City.
The digital assets would contain the following:
Dedicated website focused on the Tukwila community, which may include:
o Photos and videos promoting the City.
o Community Calendar
o Google map of City
o Newsletter sign up
o Info about visiting, living, and investing in the City.
o Other key attributes promoting the City.
• Maintenance of Social Media Accounts.
o As part of the SavingLocalKC campaign it was determined that Tukwila social
media accounts were needed in order to highlight Tukwila businesses. The
City created social media accounts on Twitter, Facebook, and Instagram,
which are updated regularly with content.
• Creation and maintenance of a Linkedln page for the City.
o Linkedln is a vital asset the City could be using to promote itself, specifically
for business attraction.
• Email Marketing and Maintenance
o Creation of a newsletter to be sent out on a regular basis. The newsletter
would focus on things to do in the City, info about the City, and feature area
businesses.
DISCUSSION
Staff is recommending the Mammoth Agency be used for the development and management of
Experience Tukwila. The Mammoth Agency is currently under contract with the City to manage
the Saving Local, King County initiative. The City conducted interviews with firms in February
and March looking for a firm to help the City with its digital platform development and
management. While all firms were good and had extensive experience, Mammoth was selected 89
INFORMATIONAL MEMO
Page 2
because of its previous experience working with governmental agencies and with its
background in blending advertising and public relations efforts for campaigns. In addition
Mammoth has been good to work with on the Saving Local, KC campaign; providing good
service, being responsive, and affordable.
FINANCIAL IMPACT
The total contract will not exceed $95,000, with funds for the contract coming the City's lodging
tax and a Port of Seattle grant. No general funds will be used for this agreement.
RECOMMENDATION
Authorize Mayor to execute agreement. Forward to July 20, 2020 New Business (same night
as committee meeting).
ATTACHMENTS
• Draft Agreement.
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Mayor's Office/PED, July 20/Experience Tukwila, Mammoth
90 Agreement/Informational Memorandum, Mammoth Contract.doc
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred
to as "the City", and Mammoth Agency, hereinafter referred to as "the Consultant", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform marketing, tourism
promotion, and advertising services in connection with the project titled Experience Tukwila.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect
for a period commencing upon execution and ending March 1, 2021, unless sooner terminated
under the provisions hereinafter specified. Work under this Agreement shall commence upon
written notice by the City to the Consultant to proceed. The Consultant shall perform all services
and provide all work product required pursuant to this Agreement no later than December 31,
2020 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services rendered
under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not exceed
$95,000 without express written modification of the Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of the
work for partial payment for that portion of the project completed to date. Such vouchers will
be checked by the City and, upon approval thereof, payment shall be made to the Consultant
in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of the
work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed, services
rendered, and for all materials, supplies, equipment and incidentals necessary to complete
the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept available
for inspection by representatives of the City and the state of Washington for a period of three
(3) years after final payments. Copies shall be made available upon request.
91
5. Ownership and Use of Documents. All documents, drawings, specifications and other materials
produced by the Consultant in connection with the services rendered under this Agreement shall
be the property of the City whether the project for which they are made is executed or not. The
Consultant shall be permitted to retain copies, including reproducible copies, of drawings and
specifications for information, reference and use in connection with the Consultant's endeavors.
The Consultant shall not be responsible for any use of the said documents, drawings,
specifications or other materials by the City on any project other than the project specified in this
Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and
regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of the
Consultant in performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant and
the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall
be only to the extent of the Consultant's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant's waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this
section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types
and with the limits described below:
Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability insurance
shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, stop -gap independent contractors and personal
injury and advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with respect to the work
performed for the City using an additional insured endorsement at least as broad as
ISO endorsement form CG 20 26.
2. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
3. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
92
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the full
available limits of Commercial General and Excess or Umbrella liability maintained by the
Contractor, irrespective of whether such limits maintained by the Contractor are greater than
those required by this Contract or whether any certificate of insurance furnished to the Public
Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Consultant's insurance and shall not be
contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Contractor before
commencement of the work. Upon request by the City, the Consultant shall furnish certified
copies of all required insurance policies, including endorsements, required in this Agreement
and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy
cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City may,
after giving five business days notice to the Consultant to correct the breach, immediately
terminate the contract or, at its discretion, procure or renew such insurance and pay any and
all premiums in connection therewith, with any sums so expended to be repaid to the City on
demand, or at the sole discretion of the City, offset against funds due the Consultant from the
City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be
entitled to any benefits accorded City employees by virtue of the services provided under this
Agreement. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to the Consultant, or any employee of
the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award or making of this contract. For breach or violation of this warrant, the City
shall have the right to annul this contract without liability, or in its discretion to deduct from the
contract price or consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
93
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the
presence of any disability, or any other protected class status under state or federal law, in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided
for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do so
by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws, regulations,
and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the
City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any
term of this Agreement, the parties specifically understand and agree that venue shall be properly
laid in King County, Washington. The prevailing party in any such action shall be entitled to its
attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement
shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared void
or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the completion,
expiration or cancellation of this Agreement, shall survive termination of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Mammoth Agency
501 E. Pine Street, Suite #201
Seattle, WA 98122
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No amendment
or modification of this Agreement shall be of any force or effect unless it is in writing and signed by
the parties.
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
Allan Ekberg, Mayor
Attest/Authenticated:
Clerk, Christy O'Flaherty
By:
Printed Name:
Title:
Approved as to Form:
Office of the City Attorney
City
95
Exhibit "A"
Experience Tukwila
Contractor will help the City develop the Experience Tukwila marketing, promotion, and advertising
campaign. Before proceeding with any task outlined below the City will provide authorization to proceed,
which will be either via United States Mail or Electronic Mail.
Project Management and Reporting
Project management, monthly in-depth report with high level stats on website visits, social media
engagements, email newsletter engagement, summary of all digital activities (posts, content,
graphics, etc.) — multi -page report with charts and design.
Ongoing cost: $1,000/month = $7,000
June - December = 7 months
Social Media
Create and post original social media content for existing Facebook, Instagram, and Twitter
accounts including custom graphics and sourced photography. 5-7 posts per week. Community
growth and engagement strategy (following, retweeting, liking other posts, etc.). Content
moderation (flagging abusive comments for client). Identifying externally generated content to
share, retweet, or otherwise promote.
Creation of Linkedln account, ongoing content creation, including website blog posts, and
upcoming events information.
Ongoing cost: $3,000/month +'/2 of May = $22,500
May 15 - December
Website — Development
Site to launch no later than October 1
Design and development of Experience Tukwila website. WordPress site — photos and videos,
creation of blog, events page, calendar, email signup and CRM tool (such as MailChimp), and
social media integration.
Website process will include a Research and Discovery report which will document the technical and
content needs of the site, as well as the audiences, goals and timeline of development. The City will be
able to gather community and stakeholder input at this time, which will be reflected in the report.
This document will be shared with client prior to moving onto next phases which include creation
of a sitemap, wireframes, and then a live website prototype. The client will have opportunities to
review and provide feedback at all stages.
Development Cost: $25,000
Website — Ongoing Content Updates and Graphics
Ongoing content updates to Experience Tukwila website, including new graphics, photography,
calendar updates, original blog content, and content promoting upcoming events. Coordination
with others in community for guest blog posts. Training as necessary for City team members to
manage and post content to the site.
Ongoing cost: $3,000/month (October -December) _ $9,000
0
Email Marketing
Email marketing setup and template. Email content strategy and planning. Content creation
program with 3 emails sent between October and end of year.
Development Cost: $1,500
Ongoing cost: $750 per email = $2,250
Videos
Creation of 3 original videos promoting the City of Tukwila. Additional video editing and strategy
for promotion (e.g. cutting existing video into :30 second social media clips). Depending on the
needs for the videos, we can allocate the majority of the budget into one high production value
video (for example one video for $15,000 and two shorter cuts for $2,500 each), etc. We will
work with client to finalize scope prior to production.
Development Cost: $20,000
Sponsorships
Creation of graphics for sponsorships, content plan and strategy, including social media graphics
and toolkits for partners.
Development Cost: $2,000 per sponsorship
Other Services
The following services can be bid out upon request:
• Public Relations and earned media: We can coordinate with our earned media expert, as
needed, on promoting events, business openings, or around other key initiative
• Paid social media campaigns (to promote initiatives, events, and other content) Paid
media campaigns (print, TV, radio, etc.)
• Custom photoshoot to expand Experience Tukwila brand library
• Branded collateral as needed (e.g. event or sponsorship signage)
• Research — qualitative or quantitative research (e.g. to better understand perceptions
about Southcenter District)
• Graphic design work, as needed for specific projects directed by City.
• Consulting services for marketing, advertising, event promotion, and general City promotion
97
City of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
07/20/20
JR
ITEM INFORMATION
ITEMNO.
6.B.
STAFF SPONSOR: SCOTT BATES
ORIGINAL AGENDA DATE: 07/20/20
AGENDA ITEM TITLE 2020 Overlay and Repair Program Project
Bid Award to Miles Resources, LLC
CATEGORY ❑ Discussion
g Date
Aft
❑ Motion
Aft
g Date
❑ Resolution
Aftg Date
❑ Ordinance
Aft
g Date
® Bid Award
Mtg Date 07120120
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PLV ❑Court
SPONSOR'S The 2020 Overlay and Repair Program Project was advertised for bids on June 23 and 30,
SUMMARY 2020. Three bids were opened on July 7, 2020 with the low bid of $299,449.05 from Miles
Resources, LLC. Construction will include pavement repairs and an asphalt overlay on S
158th St from 39th PI S to 42nd Ave S and 54th Ave S from S 166th St to Slade Way.
Council is being asked to award the bid to Miles Resources, LLC in the amount of
$299,449.05
REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/20/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular New Business (same night)
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$299,449.05 $315,000.00 $0.00
Fund Source: 104 ARTIERIAL STREETS FUND (PAGE 16, 2019)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/20/20
MTG. DATE
ATTACHMENTS
07/20/20
Informational Memorandum dated 07/17/20
Vicinity Map
Page 16, 2019 CIP
Bid Tabulation
Presented to the Transportation & Infrastructure Committee meeting on 07/20/20
we
100
TO:
FROM
BY:
CC:
DATE:
City of Tukwila
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Henry Hash, Public Works Director
Scott Bates, Traffic Engineering Project Manager
Mayor Ekberg
July 17, 2020
SUBJECT: 2020 Overlay and Repair Program Project
Project No. 92010401
Bid Award to Miles Resources, LLC
ISSUE
Award the bid for construction of the 2020 Overlay and Repair Program.
BACKGROUND
Allan Ekberg, Mayor
The Overlay and Repair Program preserves and maintains the street structure in a safe and useable
condition. Due to budgetary impacts of Covid-19, this year's Overlay program was reduced to two
locations and advertising was delayed by three months. Construction will include pavement repairs
and an asphalt overlay on S158t" Street from 39t" PI S to 42nd Ave S and 54t" Ave South from S 166tn
St to Slade Way.
ANALYSIS
A call for bids was advertised for the 2020 Overlay and Repair Program on June 23 and 30, 2020
and three bids were opened on July 7, 2020. The confirmed lowest bidder was Miles Resources,
LLC. with a bid of $299,449.05 with an Engineer's Estimate was $296,735.00. There were no
bidding errors.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Engineer's Estimate 2020 Budget
Bid Schedule "A" Overlay $299,449.05 $296,735.00 $315,000.00
Contingency (5%) $14,972.45
Total $314,421.50 $296,735.00 $315,000.00
RECOMMENDATION
Council is being asked to award the construction contract for the 2020 Overlay and Repair
Program to Miles Resources, LLC in the amount of $299,449.05 and to consider this item
under New Business at the July 20, 2020 Regular Meeting.
ATTACHMENTS: Vicinity Map
Page 16, 2019 CIP
Bid Tabulation
https://tukwilawa.sharepoint.com/sites/publicworks/enginceringiPW Drop Box/01 TIC Agenda/Agenda Items/TIC 07-20-2020/2020 Overlay Bid Award/Info Memo_ 20200vertayBidAward.docx 101
102
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2020 TUKWILA OVERLAY
VICINITY MAP
• ' 92010401 07/08/2020
103
104
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Annual Overlay and Repair Program Project No. 9xx10401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
149
150
150
150
150
150
150
150
150
1,349
Land(R/W)
0
Const. Mgmt.
151
200
200
200
200
200
200
200
200
1,751
Construction
526
1,050
1,050
1,050
1,050
1,050
1,050
1,050
1,050
8,926
TOTAL EXPENSES
826
1,400
1,400
1,400
1,400
1,400
1,400
1,400
1,400
12,026
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
826
1,400
1,400
1,400
1,400
1,400
1,400
1,400
1,400
12,026
TOTAL SOURCES
826
1,400
1,400
1,400
1,400
1,400
1,400
1,400
1,400
12,026
2019 - 2024 Capital Improvement Program
16
105
106
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
2020 Overlay Program
BID TABULATION
Tukwila Project # 92010401
Apparent Low Bid
July 07, 2020 11
Engineer's Estimate
Miles Resources LLC
Tucci & Sons Inc
Lakeside Industries
[No,Section
No.
Item
Qty
Unit
Unit Cost
Total Cost
Unit Cost
Total CostIF
Unit Cost
Total Cost
Unit Cost
Total Cost
SCHEDULE A - Overlay Program
ROADWAY
1
1-04
Unexpected Site Changes
1
FA
$ 6,000.00
$ 6,000.00
$ 6,000.00
$ 6,000.00
$ 6,000.00
$ 6,000.00
$ 6,000.00
$ 6,000.00
2
1-05
ADA Features Surveying
1
LS
$ 1,000.00
$ 1,000.00
$ 3,140.00
$ 3,140.00
$ 3,500.00
$ 3,500.00
$ 3,500.00
$ 3,500.00
3
1-07
Resolution of Utility Conflicts
1
FA
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
4
1-07
SPCC Plan
1
LS
$ 1,000.00
$ 1,000.00
$ 520.00
$ 520.00
$ 250.00
$ 250.00
$ 100.00
$ 100.00
5
1-09
Mobilization
1
LS
$ 15,000.00
$ 15,000.00
$ 16,500.00
$ 16,500.00
$ 60,000.00
$ 60,000.00
$ 54,500.00
$ 54,500.00
6
1-10
Project Temporary Traffic Control
1
LS
$ 5,500.00
$ 5,500.00
$ 43,000.00
$ 43,000.00
$ 35,000.00
$ 35,000.00
$ 60,000.00
$ 60,000.00
7
2-02
Asphalt Pavement Removal
70
SY
I $ 45.00
$ 3,150.00
$ 54.25
$ 3,797.50
$ 12.00
$ 840.00
$ 14.00
$ 980.00
8
2-02
Cement Cone. Sidewalk Removal Incl. Haul
60
SY
$ 55.00
$ 3,300.00
$ 41.00
$ 2,460.00
$ 25.00
$ 1,500.00
$ 75.00
$ 4,500.00
9
2-02
Cement Cone. Curb Removal Incl. Haul
130
LF
$ 25.00
$ 3,250.00
$ 20.50
$ 2,665.00
$ 30.00
$ 3,900.00
$ 30.00
$ 3,900.00
10
2-02
Removal of Structure and Obstruction
1
LS
$ 2,000.00
$ 2,000.00
$ 570.00
$ 570.00
$ 2,000.00
$ 2,000.00
$ 1,000.00
$ 1,000.00
11
2-02
Roadway Excavation Incl. Haul
40
CY
$ 90.00
$ 3,600.00
$ 66.40
$ 2,656.00
$ 25.00
$ 1,000.00
$ 50.00
$ 2,000.00
12
2-03
Unsuitable Foundation Excavation Incl. Haul
20
CY
$ 95.00
$ 1,900.00
$ 101.00
$ 2,020.00
$ 50.00
$ 1,000.00
$ 50.00
$ 1,000.00
13
2-03
Gravel Borrow Incl. Haul
50
TON
$ 25.00
$ 1,250.00
$ 24.50
$ 1,225.00
$ 50.00
$ 2,500.00
$ 20.00
$ 1,000.00
14
4-04
Crushed Surfacing Top Course
100
TON
$ 60.00
$ 6,000.00
$ 68.00
$ 6,800.00
$ 25.00
$ 2,500.00
$ 50.00
$ 5,000.00
15
5-04
Pavement Repair Excavation Incl. Haul
40
CY
$ 90.00
$ 3,600.00
$ 64.85
$ 2,594.00
$ 20.00
$ 800.00
$ 100.00
$ 4,000.00
16
5-04
HMA Cl. 1/2" PG 581-1-22
900
TON
$ 100.00
$ 90,000.00
$ 87.25
$ 78,525.00
$ 95.00
$ 85,500.00
$ 110.00
$ 99,000.00
17
5-04
HMA for Pavement Repair Cl. 1/2" PG 581-1-22
25
TON
$ 200.00
$ 5,000.00
$ 248.25
$ 6,206.25
$ 200.00
$ 5,000.00
$ 165.00
$ 4,125.00
18
5-04
Temporary Pavement
10
TON
$ 175.00
$ 1,750.00
$ 159.00
$ 1,590.00
$ 150.00
$ 1,500.00
$ 200.00
$ 2,000.00
19
5-04
Thickened Ede
1,800
LF
$ 4.00
$ 7,200.00
$ 0.70
$ 1,260.00
$ 1.50
$ 2,700.00
$ 1.00
$ 1,800.00
20
5-04
Planing Bituminous Pavement
5,570
SY
$ 5.00
$ 27,850.00
$ 4.95
$ 27,571.50
$ 5.00
$ 27,850.00
$ 6.00
$ 33,420.00
21
7-12
Adjust Water Valve
2
EA
$ 500.00
$ 1,000.00
$ 912.50
$ 1,825.00
$ 600.00
$ 1,200.00
$ 400.00
$ 800.00
22
8-01
Erosion/Water Pollution Control
1
FA
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
23
8-01
Inlet Protection
24
EA
$ 80.00
$ 1,920.00
$ 90.00
$ 2,160.00
$ 75.00
$ 1,800.00
$ 75.00
$ 1,800.00
24
8-04
Cement Cone. Curb and Gutter
50
LF
$ 40.00
$ 2,000.00
$ 45.60
$ 2,280.00
$ 175.00
$ 8,750.00
$ 40.00
$ 2,000.00
25
8-04
Extruded Curb
40
LF
$ 25.00
$ 1,000.00
$ 34.20
$ 1,368.00
$ 100.00
$ 4,000.00
$ 30.00
$ 1,200.00
26
8-06
Cement Cone. Driveway Entrance
40
SY
$ 80.00
$ 3,200.00
$ 74.00
$ 2,960.00
$ 225.00
$ 9,000.00
$ 65.00
$ 2,600.00
27
8-11
Raising Existing Beam Guardrail
450
LF
$ 75.00
$ 33,750.00
$ 28.68
$ 12,906.00
$ 30.00
$ 13,500.00
$ 25.00
$ 11,250.00
28
8-11
Beam Guardrail
270
LF
$ 100.00
$ 27,000.00
$ 103.10
$ 27,837.00
$ 100.00
$ 27,000.00
$ 40.00
$ 10,800.00
SIDEWALK
29
8-14
Cement Cone. Sidewalk
20
SY
$ 80.00
$ 1,600.00
$ 91.20
$ 1,824.00
$ 175.00 $ 3,500.00
$ 80.00
$ 1,600.00
30
8-14
Cement Cone. Curb Ramp
2
EA
$ 3,000.00
$ 6,000.00
$ 2,850.00
$ 5,700.00
$ 7,000.00 $ 14,000.00
$ 2,500.00
$ 5,000.00
31
8-14
Cement Cone. Pedestrian Curb
10
LF
$ 30.00
$ 300.00
$ 49.00
$ 490.00
$ 50.00 $ 500.00
$ 43.00
$ 430.00
32
8-26
Non -Skid Surface Treatment
20
SF
$ 25.00
$ 500.00
$ 74.00
$ 1,480.00
$ 125.00 $ 2,500.00
$ 65.00
$ 1,300.00
STORM
SEWER
33
1 7-05
JAdjust Catch Basin
1 23
1 EA
1 $ 800.00
1 $ 18,400.00
$ 655.50
$ 15,076.50
$ 350.00
$ 8,050.00
$ 800.00
$ 18,400.00
34
1 7-05
Storm Drain Marker
23
1 EA
1 $ 30.00
1 $ 690.00
$ 22.80
$ 524.40
$ 45.00
$ 1,035.00
$ 20.00
$ 460.00
SANITARY SEWER
35 1 7-05
JAdjust Manhole 7 EA $ 900.00 1 $ 6,300.00
$ 1,000.00 $ 7,000.00 $ 600.00 $ 4,200.00 $ 550.00 $ 3,850.00
TRAFFIC CONTROL
DEVICES
36
8-09
Raised Pavement Marker Type 2
3
EA
$ 5.00
$ 15.00
$ 5.70
$ 17.10
$ 100.00
$ 300.00
$ 5.00
$ 15.00
37
8-21
Permanent Signing
1
LS
$ 250.00
$ 250.00
$ 1,026.00
$ 1,026.00
$ 500.00
$ 500.00
$ 1.00
$ 1.00
38
8-22
Paint Line, 4 Inch
2,360
LF
$ 0.50
$ 1,180.00
$ 0.88
$ 2,076.80
$ 1.20
$ 2,832.00
$ 0.77
$ 1,817.20
39
8-23
Temporary Pavement Markings
700
LF
$ 0.40
$ 280.00
$ 1.14
$ 798.on
$ 0.60
$ 420.00
$ 2.00
$ 1,400.00
ROADSIDE DEVELOPMENT
40 1 8-02 1 Property Restoration 1 11 FA
$ 1,000.00 $ 1,000.00
$ 1,000.00 $ 1,000.00
$ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00
TOTAL
ESTIMATE
$ 296,735.00
TOTAL BID
$ 299,449.05
TOTAL BID
$ 349,427.00 TOTAL BID
$ 355,548.20
1 of 1
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
07/20/20
JR
ITEM INFORMATION
ITEMNO.
6.C.
STAFF SPONSOR: ADIB ALTALLAL
ORIGINAL AGENDA DATE: 07/20/20
AGENDA ITEM TITLE Sewer Fund — 2020 Strander Boulevard and Andover Park East Sewer Repair
Bid Award to R.L. Alia Company
CATEGORY ❑ Discussion
g Date
Aft
❑ Motion
Aft
g Date
❑ Resolution
Aftg Date
❑ Ordinance
g Date
Aft
® Bid Award
Mtg Date 07120120
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PLV ❑Court
SPONSOR'S The 2020 Strander Boulevard and Andover Park East Sewer Project was advertised for bids
SUMMARY on June 18, 2020. Four bids were opened on July 9, 2020 with the low bid of $258,830.00
from R.L. Alia Company. The contract is to repair failing pipes at the intersection of Andover
Park East and Costco Drive along Strander Boulevard. Council is being asked to award the
bid to R.L. Alia Company in the amount of $258,830.00.
REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/20/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular New Business (same night)
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$258,830.00 $284,713.00 $0.00
Fund Source: 402 SEWER FUND
Comments: pg 76, 2019 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
07/20/20
MTG. DATE
ATTACHMENTS
07/20/20
Informational Memorandum dated 07/17/20
Page 76, 2019 CIP
Bid Tabulation
Presented to the Transportation & Infrastructure Committee meeting on 07/20/20
109
110
City of Tukwila Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Adib Altallal, Utilities Engineer
CC: Mayor Ekberg
DATE: July 17, 2020
SUBJECT: Sewer Fund - 2020 Strander Boulevard and Andover Park East Sewer Repair
Project No. 91140203
Bid Award to R.L. Alia Company
ISSUE
Award the bid for construction of the 2020 Strander Boulevard and Andover Park East Sewer Repair Project.
BACKGROUND
This project is for a vital sewer repair at the intersection of Andover Park East and Costco Drive and along Strander
Boulevard. The pipe at both sites are failing and in need of urgent repair.
DISCUSSION
The 2020 Strander Boulevard and Andover Park East Sewer Repair call for bids was posted on June 18, 2020 to the Builders
Exchange of Washington, Seattle Times, and the Daily Journal for three weeks. Four bids were received via City Hall's drop
box by the due date of July 9, 2020. The bids were checked and tabulated. The apparent low bidder is R.L. Alia Company
with a bid of $258,830.00 and the Engineer's Estimate was $250,003.00.
FISCAL IMPACT (All amounts include sales tax)
The 2020 Strander Boulevard and Andover Park East Sewer Repair Project construction is funded under the Annual Sewer
Repair Program CIP. The $559,000 construction budget will cover the value of the contract and leave funds for any
upcoming sewer repairs before the end of the year.
Bid Results Estimate Budget
Bid Amount $258,830.00 $250,003.00 $284,713.00
Contingency (10%) $25,883.00 $25,000.30
Total $ 284,713.00 J275 003.30 284 713.00
RECOMMENDATION
Council is being asked to award the construction contract for the 2020 Strander Boulevard and Andover Park East
Sewer Repair Project to R. L. Alia Company in the amount of $258,830.00 and to consider this item under New Business
at the July 20, 2020 Regular Meeting.
Attachments: Page 76, 2019 CIP
Bid Tabulation
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 07-20-2020/2020 Strander Boulevard and Andover Park East Sewer Repair/Info Memo Bid Award-2020 Strander Blvd
and APE Sewer Repair_20200720.docx
111
112
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Annual Sewer Repair Program Project No. Varies
DESCRIPTION: Reduce sewer line infiltration and inflow (I & 1) through groundwater intrusion or storm events as a
result of damaged deteriorating systems or illicit connections. Include small repairs and capital maintenance.
JUSTIFICATION: Decrease treatment, discharge, and pumping costs.
STATUS: Annual program is determined after pipeline TV inspection reports are completed.
MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system.
COMMENT: Ongoing project, only one year actuals shown in first column.
FINANCIAL Through Estimated
(in 1000'sl 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
3
15
10
10
38
Land (R/W)
0
Const. Mgmt.
0
Construction
0
359
200
200
200
200
200
200
1,559
TOTAL EXPENSES
1 3
1 15
369
1 210
1 200
1 200
1 200
1 200
1 200
1 1,597
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
3
15
369
210
200
200
200
200
200
1,597
TOTAL SOURCES
3
15
369
210
200
200
200
200
200
1,597
Ertjet Locat
irec5ystemion. -�
a
G15
2019 - 2024 Capital Improvement Program
76
113
114
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
2020 Strander Boulevard and Andover Park East Sewer Repair
BID TABULATION
Tukwila Proiect # 91140203
Apparent Low Bid
July 09, 2020
Engineer's Estimate
R. L. Alia Company
Northwest Cascade Inc.
Rodarte Construction Inc.
Highland Civil
No.
Item
Qty
Unit
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Base
Bid
1
Mobilization/Demobilization
1
LS
$
29,700.00
$
29,700.00
$
20,000.00
$
20,000.00
$
38,000.00
$
38,000.00
$
31,000.00
$
31,000.00
$
36,770.00
$
36,770.00
2
Traffic Control - Flagger Labor Minimum Bid of $43.11
160
HR
$
75.00
$
12,000.00
$
70.00
$
11,200.00
$
62.00
$
9,920.00
$
55.00
$
8,800.00
$
120.00
$
19,200.00
3
Temporary Traffic Control
1
LS
$
14,000.45
$
14,000.45
$
500.00
$
500.00
$
29,975.00
$
29,975.00
$
36,000.00
$
36,000.00
$
29,890.00
$
29,890.00
4
Temporary Erosion Control
1
LS
$
4,000.00
$
4,000.00
$
4,500.00
$
4,500.00
$
5,400.00
$
5,400.00
$
15,000.00
$
15,000.00
$
20,350.00
$
20,350.00
5
Trench Safety and Shoring
1
LS
$
1,000.00
$
1,000.00
$
500.00
$
500.00
$
9,100.00
$
9,100.00
$
500.00
$
500.00
$
20,670.00
$
20,670.00
6
Dewatering Using Sumping Only - Andover Park East Project Site
1
LS
$
5,000.00
$
5,000.00
$
2,000.00
$
2,000.00
$
21,350.00
$
21,350.00
$
15,000.00
$
15,000.00
$
25,140.00
$
25,140.00
7
1 Dewatering Using Sumping Only - Strander Boulevard Project Site
1
1 LS
$
5,000.00
$
5,000.00
$
2,000.00
$
2,000.00
$
11,200.00
$
11,200.00
$
15,000.00
$
15,000.00
$
25,140.00
$
25,140.00
8
Pothole Existing Utilities
9
EA
$
1,000.00
$
9,000.00
$
850.00
$
7,650.00
$
1,100.00
$
9,900.00
$
825.00
$
7,425.00
$
1,420.00
$
12,780.00
9
Provide, Install, and Manage Temporary Wastewater Bypasses
1
LS
$
10,000.00
$
10,000.00
$
3,500.00
$
3,500.00
$
12,500.00
$
12,500.00
$
20,000.00
$
20,000.00
$
44,520.00
$
44,520.00
10
8- and 12-Inch PVC Gravity Sewer Pipe
115
LF
$
460.00
$
52,900.00
$
800.00
$
92,000.00
$
230.00
$
26,450.00
$
500.00
$
57,500.00
$
1,320.00
$
151,800.00
11
Connect to Existing Sewer Main
2
EA
$
1,500.00
$
3,000.00
$
500.00
$
1,000.00
$
725.00
$
1,450.00
$
4,000.00
$
8,000.00
$
2,110.00
$
4,220.00
12
Reestablish MH Penetrations
2
EA
$
2,500.00
$
5,000.00
$
500.00
$
1,000.00
$
1,945.00
$
3,890.00
$
3,000.00
$
6,000.00
$
940.00
$
1,880.00
13
lCrushed Surfacing Base Course Backfill
450
TONS
$
40.00
$
18,000.00
$
40.00
$
18,000.00
$
48.00
$
21,600.00
$
55.00
$
24,750.00
$
55.30
$
24,885.00
14
1 Foundation Material
100
CY
$
84.00
$
8,400.00
$
75.00
$
7,500.00
$
115.00
$
11,500.00
$
65.00
$
6,500.00
$
190.00
$
19,000.00
15
HMA for Trench Paving
90
TONS
$
225.00
$
20,250.00
$
425.00
$
38,250.00
$
340.00
$
30,600.00
$
425.00
$
38,250.00
$
170.00
$
15,300.00
16
6-Inch Thick Crushed Surfacing Top Course Subgrade Layer
135
SY
$
15.00
$
2,025.00
$
20.00
$
2,700.00
$
25.00
$
3,375.00
$
30.00
$
4,050.00
$
38.20
$
5,157.00
17
Post=Construction Sewer Main Cleaning and Video Inspection
1
LS
1 $
2,000.00
1 $
2,000.00
$
4,000.00
1 $
4,000.00
$
3,000.00
$
3,000.00
$
4,000.00
$
4,000.00
$
10,160.00
$
10,160.00
18
Restoration
1
LS
$
11,000.00
$
11,000.00
$
4,000.00
$
4,000.00
$
24,000.00
$
24,000.00
$
10,000.00
$
10,000.00
$
26,160.00
$
26,160.00
19
Force Account - Minor Changes
1
LS
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
$
15,000.00
Bid ALTERNATE
No. 1
A6
Dewatering Vacuum Wellpoint System, if Needed to Support Sumping -
Andover Park East Project Site
1
LS
$
10,000.00
$
10,000.00
$
1,000.00
$
1,000.00
$
21,750.00
$
21,750.00
$
75,000.00
$
75,000.00
$
21,380.00
$
21,380.00
A7
Dewatering Vacuum Wellpoint System, if Needed to Support Sumping -
Strander Boulevard Project Site
1
LS
$
10,000.00
$
10,000.00
$
1,000.00
$
1,000.00
$
21,750.00
$
21,750.00
$
65,000.00
$
65,000.00
$
11,650.00
$
11,650.00 11
Bid ALTERNATE No. 1
Sale Tax 10.0%
1
$
22,727.55
$
23,530.00
$
28,821.00
$
32,277.50
$
50,802.20
TOTAL
ESTIMATE
$
250,003.00
TOTAL BID
$
258,830.00
TOTAL BID
$
317,031.00
TOTAL BID
$
355,052.50
TOTAL BID
$
558,824.20
ivow
116
City of Tukwila Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: July 15, 2020
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff, and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
1. Intergovernmental Update
• 1405/SR-167 Executive Advisory Group Meeting: On June 30 Mayor Ekberg participated in a
1405/SR-167 Executive Advisory Group Meeting.
• King County City Manager/City Administrator Meetings: City Administrator David Cline
participated in weekly King County City Manager/City Administrator meetings on July land 8.
• King County Executive Briefing: Mayor Ekberg participated in a virtual briefing with King
County Executive Dow Constantine regarding Covid-19 on July 1.
• King County Metro Briefing: On July 2 Mayor Ekberg participated in a virtual briefing with
King County Metro General Manager Rob Gannon.
• US Conference of Mayors Briefing with the White House: Mayor Ekberg participated in a
COVID-19 briefing with the White House on July 8 arranged by the US Conference of Mayors.
11. Community Events
Summer Camp: Tukwila Parks and Recreation is collaborating with Skyhawks Sports Camps
to provide outdoor Summer Camp opportunities for youth ages 6 -12 at the Tukwila
Community Center. They will be facilitating eight weeks of camp, each week will be themed
around a specific sport and will also include time for arts and crafts, STEM activities, and
creative play. Participants also have access to the Park N' Play Free Summer Lunch and
Snacks. Tukwila Parks and Recreation received a grant for $5000 from the Tukwila Children's
Foundation to help provide scholarships for Tukwila youth to attend camp. For information,
or to inquire about scholarship opportunities please email saorts(@tukwilawa.gov.
Adopt -A -Spot Program: Staff launched the new Adopt -A -Spot program on July 7. Adopt -A -
Spot is a volunteer litter cleanup program in Tukwila's parks and open spaces and
information is posted on Facebook, Instagram and on the city website at
www.Tukwilawa.gov/Adopt-A-Spo .
Tukwila City Hail • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: Tukwila WA.gov
117
City Administrator's Report
July 15, 2020
Page 2
Residential Collection Event: The annual Residential Collection Event of difficult to recycle
items typically held in April at Foster HS has been rescheduled to August 22 at the Tukwila
Community Center. Notices will be mailed to city residents and posted on City's website.
Ill. Staff Updates
Public Safety
• Valley Independent Investigation Team Non -Law Enforcement Interviews: Chief Linton,
Deputy Chief Drever and Council President De'Sean Quinn continue to interview volunteer
applicants interested in serving as the Non -Law Enforcement representative to the Valley
Independent Investigation Team.
• Police Regional Coordination: Chief Linton continues to meet weekly with Valley Chiefs in
the COVID-19 coordination efforts.
• Fire Regional Coordination: Chief Wittwer continues to coordinate with regional partners
regardingthe COVID-19 issues affectingthe region.
• Meeting with Tukwila School District: Chief Linton met with Tukwila School District
Superintendent Dr. Flip Herndon on July 8.
Project Updates
• Boeing Access Rd over Airport Way Bridge: Estimated Completion: December 2020
Notice of Award was sent to Razz Construction after WSDOT verbally accepted the Traffic
Control Plan. Razz Construction sent contract documents to the City and the next step is to
issue the Notice to Proceed.
• PW Fleet & Facility Paint Booth Demolition: Demolition of the paint booth demolition is
complete and the contractor is working on the punch list items.
• 42nd Ave S Bridge Closure for Inspection: An in-depth inspection of the 42nd Avenue Bridge
will be conducted July 22 - 24 during which the bridge will be closed. The inspection will
measure the internal composition and check for cracks of the critical steel members.
Postcards have been mailed out to notify the community.
• 2020 Overlay & Repair: A reduced 2020 Annual Overlay Program went out to bid on June 23.
Three bids were opened on July 7 and Miles Resources is the apparent low bidder.
Recommendation for award will be presented at the July Transportation and Infrastructure
Committee meeting.
• Tukwila Village: City and library staff are reviewing a revised proposed parking plan. New
residents have started moving into Building A. The Tukwila Village Community Development
Association (TVCDA) board met on July 15.
Boards, Commissions and Committees
Arts Commission: The next meeting is scheduled for July 22, 2020.
3 Resident positions terms expire December 31, 2020.
No vacancies.
Phone: 205-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
118
City Administrator's Report
July 15, 2020
Page 3
• Civil Service Commission: The next meeting is scheduled for August 10, 2020.
No terms set to expire in 2020.
VACANT:1 Community Representative. One application received.
• COPCAB: The next meeting is scheduled for August 13, 2020.
No terms set to expire in 2020.
VACANT: Student Representative.
• Equity & Social Justice Commission: The next meeting is scheduled for August 6, 2020.
1 Education position term expires December 31, 2020.
1 City Employee position term expires December 31, 2020.
2 Community Representative positions terms expire December 31, 2020.
VACANT: 1 Education Representative and Student Representative.
• Human Services Advisory Board: The next meeting is scheduled for July 16, 2020.
1 Resident position term expires December 31, 2020.
1 Business Community Representative position term expires December 31, 2020.
No vacancies.
• Library Advisory Board: The July meeting has been canceled.
3 Resident position terms expire December 31, 2020.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is scheduled for August 14, 2020.
All positions are 1-year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The July meeting has been canceled.
2 Community position terms expire December 31, 2020.
VACANT: 1 Community Representative and Student Representative. One application received
for Community Representative position.
• Planning Commission: The next meeting is scheduled for July 23, 2020.
No terms set to expire in 2020.
No vacancies.
Iv. Responses to Council/Citizen Inquiries
Date of Inquiry
Inquiry
Response
July 13, 2020
Councilmember Seal
The Deputy Fire Chief was not included in the hiring
inquired about the posting
freeze implemented recently in response to COVID-
of the Deputy Fire Chief
19. This is a currently budgeted position that is
position.
critical in the organizational structure of the Fire
Department. It is funded through the Fire
Department's budget.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
119
120
2020 Workplan
Goal 1
Task Name
I committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
TIB Rechannelization Plan and zoning update
PED/T&I
PW/DCD
Consultant's technical review related to rechannelization has been shared
TIB Rechannelization and zoning code revisions on hold until 2021.
with the Council, City Administrator, Mayor, Police Chief and Fire Chief.
Planning Commission held a public hearing on interim development
FED Committee has asked Planning Commission to review and make a
regulations that would have eliminated the need to renew the
recommendation on code amendments related to land uses to eliminate
moratorium on TIB auto -oriented and lodging uses in July. However,
the need to renew the moratorium and PC meeting for this portion is
continuation of the hearing was postponed due to impacts from holding
scheduled on 4/23/20.
a virtual hearing. Instead, Council moved forward with public hearing on
renewing TIB moratorium on 6/22/20. PC will revisit interim zoning
revisions in Q3.
53rd Ave S Residential Improvements
T&I
PW
Construction is complete. Project closeout is in process.
Construction is complete. Project closeout is in process.
42nd Avenue Residential Improvements
T&I
PW
Construction is complete. Project closeout is in process.
Construction is complete. Project closeout is in process.
Strander Blvd Extension
T&I
PW
Project is put on hold per Council's direction.
Final payment scheduled for December 2020.
S 119th St Pedestrian Bridge Repair and Painting
T&I
PW
Project on hold.
Project on hold.
S 140th St Intersection Improvements
T&I
PW
Applying for grant funding continuously
Applying for grant funding continuously
Sound Transit TIBS Redevelopment, Boeing Access
T&I/CDN
DCD/MO
Staff has continued participation in the interagency staff group related to I-
On -going. DCD staff participate in the interagency staff group related to (-
Station 1405 BRT Updates
405 BRT advocating for the bridge from TIBS station to extend to the
405 BRT advocating for the bridge from TIBS station to extend to the
properties south of the freeway.
properties south of the freeway. Included SRO in a meeting with ST; SRO
proposed participating in "betterment" policies to fund the inclusion of
the alternative in the SEPA review process for the BRT project. DCD staff
provided comments to ST on technical background memos on the
project.
BNSF Intermodal Facility Access implementation
T&I
PW
Met with BNSF and the City administration and discussed with DCD and
Met with BNSF and the City administration and discussed with DCD and
City attorney's office on various next steps.
City attorney's office on various next steps.
Tukwila Village Updates - Phase 2 & 3, CDA Board
FED
MO
Construction continued. Building A scheduled to open summer 2020.
Construction on residential portion of Building A is nearly complete and
TVCDA Board issued RFP for venue manager but on hold due to pandemic.
available for move -in. Spice Bridge, the global food hall at Tukwila Village
anticipates opening this Fall.
West Valley Highway (I405 to Strander)
T&I
PW
At 30% design, grant funded.
Ongoing, will approach 60% soon.
42nd Avenue South Bridge Replacement (Allentown)
T&I
PW
Council approved $1 million for design. Recently applied for PSRC grant.
Selected the top design consultant. Scope and costs are currently being
RFQ for design is scheduled for the Q2.
negotiated with the consultant
BAR over Airport Way Seismic Refit
T&I
PW
Project design complete and construction bids were received. Construction
Construction contract awarded to Razz Construction by TIC and Council
and construction management is 100% grant funded.
on 05/04/20 TIC. Traffic control plan has been approved by WSDOT and
fV
--.% 7/13/2020
__, 2020 Workplan
IV
IV
Goal 1
Task Name
I committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, Phase 1 of Public Safety Plan, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation
TMC Updates - Shoreline Master Plan, Sensitive
PED
DCD
Council adopted updates to Shoreline Master Plan. Also, Critical Areas code
Department of Ecology approved city's updates to Critical Areas and
Areas, Residential Definitions, Short Term Rental
updates were adopted by City Council. Both updates forwarded to the
Shoreline Master Plan/regulations. The new code goes into effect on July
Regulations, Modular Unit
Department of Ecology for final approval. PED Committee forwarded ADU
8th. Planning Commission held a work session on amending Accessory
regulations update to Planning Commission for their review and
Dwelling Units regulations.
recommendation.
Water/Sewer Projects
T&I
PW
Designs are ongoing, projects include sewer relining in CBD and pump
Contract issued to PACE in April to design and construction management
station upgrades.
for LS 2 upgrades.
Traffic Calming
T&I
PW
Radar signs and parking restriction signs installed throughout the City.
Radar signs and parking restriction signs installed throughout the City.
Design consultant hired, one way street traffic is being designed near 51st,
Design consultant hired, one way street traffic is being designed near
53rd and Interurban Ave S.
51st, 53rd and Interurban Ave S for later this year.
Enhanced Code Enforcement
PIED
DCD
Ongoing. Successful demolition of three long time nuisance residential
Ongoing. Code enforcement team has continued to respond to
structures/neighborhood blights with no cost to the city. Rental Housing
community complaints. Officers are in the field at least four days a week.
inspection started taking online payments and work ongoing to go
Council approved waiver of late fees for rental license renewal and
paperless.
inspections due to COVID-19.
Red Light & School Zone Cameras Pilot Project
CSS
POLICE
The Police Department will submit the necessary info memo to present the
The School Speed Zone Camera Contract will be presented to the CSS on
contract to the Security and Safety Committee in June and on to the full
July 27; COW on Aug 10; Regular Meeting on Aug 17.
council for approval. The time line is to have the system in place for
employment at the beginning of the school year in late Aug/Sep.
SPRINT
CSS
POLICE/PW
PW staff assisted PD in attending meetings and installing cameras and
PD will continue to collaborate with PW on sign placement. PD will work
other miscellaneous sign installations.
with PW and NovaGlobal in the future to complete a new quantitative
analysis on Red -Light Running in the City.
Tukwila Technology Digital Equity Initiatives -
FIN
TIS
Continuing with carrier diversity program, school partnership on hot spot
Continuing with carrier diversity program, school partnership on hot spot
deployments, and continued deployment of public WiFi.
deployments, and continued deployment of public WiFi.
Technology Academy (Adults/High School Students)
TIS / P&R
On hold until 2021 due to COVID-19
On hold until 2021 due to COVID-19
PROS Plan
CSS
P&R
The PROS Plan was adopted by Ordinance on April 6, 2020.
Project Complete.
Senior Needs Levy & Assessment
CSS
P&R
Utilizing funding for mobile senior meals program.
Continued to utilize funding for mobile senior meals.
Artist in Residence Program
CSS
P&R
On hold right now.
Contract with artist Sarah Kavage for art in the Riverton Creek Flapgate
Project.
Online Portal of historical facts, photos and events
ADMIN SVCS
Continued development (time permitting) on staff -only side of Digital
Continued research around historical photographs, including estimation
about the Tukwila Community
Records Center. An additional 110 Mayor's speeches have been added (146
of year and identification of people and locations, using on-line searches,
total, from 1958 forward). Historical photographs (104 total) have been
City publications, and references in meeting minutes archive.
added, including descriptive information to advance identification and
accessibility of historical documents in the City's possession.
10-Minute Walk
CSS
P&R
Community Engagement moved to PROS Plan effort
Project Complete.
7/13/2020
2020 Workplan
Goal 1
Task Name
I Committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Lake to Sound Trail
CSS
P&R
A Ribbon Cutting event was held on February 26, 2020 and the trail is
Project Complete.
completed and open.
Grant Applications - Parks, Port of Seattle Economic
CSS/PED
MO/P&R
Deadline is moved out to June. PED approved application for Port of Seattle
Port of Seattle grant contact was signed. Work to start in Q3. RCO $500K
Development
economic development grant.
match free grant applied for developing 5116 Street/Green River parcel.
146th Street Play Space
CSS
P&R
No update.
No update.
Lockbox upgrade updates
CSS
FIRE
Plan to push this to 2021 or beyond
Plan to push to 2021
Fireworks Permits Approval Process
CSS
FIRE
Done every year, covers entire year.
Completed for 2020
Development Agreements - BECU, Tukwila South,
PED
MO/DCD
Homestead Land Trust Development Agreement was completed. Letters
DCD met with and provided second round of comments to Tukwila South
Homestead Land Trust
supporting their project for grants prepared. No DA needed for BECU.
team on TSO Multifamily design standards & guidelines. Processed minor
Work related to Tukwila South has focused on zoning code updates for
amendment for Homestead Land Trust.
residential standards.
Urban Center Growth Strategies
PED
DCD
Marvelle apartments construction completed. Holden and two other hotels
Holden assisted living project and two other hotels remains under
under construction.
construction.
Small Cell Technology Regulations
T&I/PED
Currently working with Verizon and new City Attorney on franchise
Currently working with Verizon and new City Attorney on franchise
DCD/PW/TIS
agreement
agreement
Levee Certification /Green River Corridor
T&I
PW
PW staff met with KCFCD and formally requested the projects be put on
Projects are on KCFCD CIP list distributed over the next several years.
KCFCD CIP list.
First project is the land purchase on Tukwila South.
Green the Green Project
T&I
DCD/PW
PW staff are working on this project and good progress was made in
DCD: Field work did not begin at any of the sites (TCC, Riverview Park,
design.
and Ft Dent) until late May when field crews, using safety protocols,
began weed control work. Additional grant awards will be issued in Q3
and award funds are anticipated for additional work in Tukwila. Public
Works hired a contractor to water the plants during the dry period.
Tukwila Locking Mail Box Initiative
CSS
Police/PW
PW staff installed all work orders given to them. Police will not encourage
Only 4 mailboxes remain in program. There are not plans to continue
additional installations of security mailboxes; however, there are additional
program after final 4 mailboxes are sold.
mailboxes available to the public and we will continue the necessary
messaging until all mailboxes have been sold. There is no more funding to
continue this program after the remaining mailboxes have been depleted.
N
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--.% 2020 Workplan
IV
Goal 2
Task Name Committee I Department Q1 Accomplishments Q2 Accomplishments
Goal 2 — A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
Continued partnership with Tukwila School District:
CSS
P&R/DCD/ADMIN
Updates to traffic mitigation plan for Thorndyke Elementary pushed out as schools are
Schools closed and move to e-learning for the remainder of 2019-2020 school
Afterschool Program Update, TSD Capital Plan
SVCS
closed and focus is on e-learning.
year.
SCORE Financial Update
CSS
FINANCE
This will be done in 4th quarter, after we have better information on COVID-19 financial
No change from Q1
impacts
Southcenter 50th
MO
Completed in 2019
Completed in 2019
Civic discussion between the Police and Foster and
Police
This program have been discontinued for the remaining of he school year amid the closing
This program is on hold indefinitely due to COVID
Showalter Students
of schools; however, if there is a specific need to discuss COVID issues, safety and safety
impacts, we will work with TIS to facilitate a discussion in the virtual environment.
Internship/Job Shadow & Apprenticeships Program
ADMIN SVCS
Internship program on hold; will determine next steps in Q2
Program on hold in 2020 due to pandemic.
Highline Schools
ADMIN SVCS
On hold
On hold
SCA, PSRC, AWC, NLC
MO
Ongoing
Ongoing
Local and regional governments
MO
Ongoing
Ongoing
King County -Cities Collaboration (K4C)
DCD
Ongoing
Ongoing
RASKC (Regional Animal Control Services of King County)
ADMIN SVCS
Attended Q1 RASKC Marketing Sub -committee Meeting, issuance of pet licenses,
Q2 Marketing Sub -committee Meeting cancelled due to COVID-19, facilitating
submission of weekly and monthly sales report to RASKC, and facilitating outbound calling
outbound calling for license renewals, providing customers with information on
for license renewals.
how to access services remotely.
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives
SKHHP Housing Consortium
PED
DCD/ADMIN SVCS
Staff has been participating in the inter city staff working group and attending Executive
Board meetings. Resolution passed by City Council to use 90% of HB 1406 funds for rental
SKHHP Executive Director briefed the PED Committee and City Council and
assistance and 10%to be pooled to SKHHP until Pandemic is over. To revisit with City
solicited input on SKHHP's work plan items in June. DCD staff continues to
Council in 2nd Quarter
participate in the staff working group and attending Executive Board meeting.
Implement Housing Element of Comprehensive Plan
PED
DCD
City received 100,000 from the Department of Commerce for Housing Action Plan. PED
Consultant hired to prepare Tukwila's Housing Action Plan. Work on the joint
Committee briefed. We are pooling 20,000 with other South King County Cities. RFP issued
report for South King County Cities is almost complete and work on the
and consultant selected for the joint project with other cities. Work on going for the portion
Tukwila's Housing Action Plan has begun
related the Tukwila's Housing Action Plan
Minor Home Repair Program
CSS
ADMIN SVCS
39 individuals solicited assistance for minor home repair in Q1 of 2020, compared to 43
57 individuals solicited assistance for minor home repair in Q2 of 2020,
during the same time period in 2019.
compared to 47 during the same period in 2019.
Utility Discounts
T&I
FINANCE
This will be addressed later in the year, most likely 3rd or 4th quarter.
No changes from Q1
Connect residents to social services
CSS
ADMIN SVCS
697 individuals reached out to Human Services for support in Q1 of 2020. For comparison
purposes, 656 reached out during the same timeframe in 2019.
993 individuals reached out to Human Services for support in Q2 of 2020. For
comparison purposes, 742 reached out during the same timeframe in 2019.
7/13/2020
2020 Workplan
Goal 3
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Goal 3 — A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, Opportunity Zones, business relationships
Planned Capital Funding
Finance
FINANCE
Tabled until COVID-19 analysis is completed. Will most likely be included in 2021-
2022 budget draft.
No changes from Q1
Economic Development Plan
FED
MO
On hold due to pandemic. Focus is now on business recovery.
On hold due to pandemic. Focus is now on business recovery.
Lodging Tax Advisory Committee & Funding Applications
PED
MO
Implemented Great Tukwila Carry Out restaurant campaign in response to
pandemic.
Launched Savingl-ocall(C.com platform for consumer facing businesses.
Expanded content on ExperienceTukwila. Processed LTAC applications.
Tukwila Valley South
PED
MO & DCD
Staff comments on the proposed residential standards provided to the applicant.
DCD met with and provided second round of comments to Tukwila South
team on TSO Multifamily design standards & guidelines.
Duwamish Corridor EIS Update
PED
DCD
Waiting for Boeing's response and timeline.
Waiting for Boeing's response and timeline.
Boeing Access Road over BNRR Bridge Rehabilitation
T&I
PW
Completed on time under budget. 100% grant funded.
Waiting on grant funds reallocation before project close out.
Enhanced Business Community Outreach
FIN
MO
On hold due to pandemic. Focus is now on business recovery.
Sending weekly emails to Tukwila businesses with resources. Conducted
survey.
Central Business District Infrastructure Investments
T&I
PW
Sewer improvements ongoing.
Contract executed for updates to design and construction management
for Lift Station 2 pump replacement.
Seattle Southside Chamber
MO
Ongoing relationship.
Ongoing relationship. Supported Chamber's Lodging Tax application for
Southside Promise program to help small businesses.
Soundside Alliance for Economic Development
MO
Ongoing relationship.
Ongoing relationship. Shared info on business recovery.
N
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__, 2020 Workplan
N
O')
Goal 4
Task Name
I committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee development and professional growth process improvements, longterm financial health, priority -based budgeting and
Public Safety Plan
Fire Station 51 & 52 Construction
CSS
ADMIN SVCS
Both fire stations are on time and on budget.
Both fire stations on time and on budget. Fire Station 51 expected to
open in Q3
Justice Center Construction
CSS
ADMIN SVCS
Justice Center is on time and on budget.
Justice Center is on time and on budget; expected to open in Q3.
Public Works Master Plan & Implementation
T&I
ADMIN SVCS - PW
Contracted with SHKS, design review of 30% was presented to the committee and
Design review of 60%was presented to at TIC 06/15/20. Paint booths
as of Q3, 2019
council. Miscellaneous contracts were approved by the council.
have been removed, inside building work has been advanced, costs are
within estimates.
Bond Issuance (UTGO & LTGO)
jFIN
jFINANCE
jCompleted in 2019
jCompleted in 2019
Technology system improvements:
JLARC* required electronic data reporting
FIN
ADMIN SVCS
All departments have successfully transitioned to using a standardized tracking log-
JLARC reporting ongoing with continued quality control of over 4,104
requirements for Public Records Requests
these annual logs were received from all departments mid -March 2020. Quality
rows of public records requests data. Expected completion in Q3.
(*Washington State Joint Legislative Audit and
control has commenced for 2019 reporting for 4,104 rows of public records requests
Review Committee)
data. Deadline has been extended to September 1, 2020.
GET -IT - Government Electronic Technology
FIN
ADMIN SVCS
This online portal was updated with 12,546 images for Electrical, and secured
Meetings occurred with Community Development to plan for the
Initiative for Tukwila (online since 2017)
Development and Electrical Permits. Meetings occurred with Community
implementation of integrating TRAKiT to Laserfiche for the Microfilm
Development to plan for the implementation of exporting electronic records on
and Digital project (GET -IT). Continued digitization of routine permit
TRAKiT for the Microfilm and Digital project (GET -IT). These image files also require
records.
review for sensitive information, creation of exemption logs as needed, and editing
of file names to enhance searchability.
Laserfiche RIO - Electronic Content
FIN
ADMIN SVCS
Electronic Content Management System. Development and BETA testing of Public
Training completed on Laserfiche workflow function. Build -out and
Management System
Records submission portal is on hold at this time.
testing are dependent on full implementation of the update to
Laserfiche RIO. Ongoing increases in public records requests and staffing
reductions has affected commitment to this project. Resources are best
directed at goals attainable at current staffing levels and budget
allocations.
Telestaff expansion
FIN
TIS
On hold. Can move to 2021.
These image files also require review for sensitive information, creation
of exemption logs as needed, and editing of file names to enhance
searchability.
Permit Tracking
PED
TIS/DCD
City Council approved contract for hosted cloud based model of TRAKiT including on-
TRAKiT configuration is continuing, and testing is taking place. Testing
line permitting in 2019. Ongoing work to transition to on-line permitting. Meetings
and configuration is being done on Permitting, Projects, and Code
and trainings are being held weekly to configure the new version of TRAKiT.
Enforcement. The original date of Go Live was scheduled for the
beginning of July, it has been extended to the end of August due to
issues that have been identified and need to be resolved.
GIS
FIN
TIS
Continuing to integrate GIS data warehouse as part of Lucity and Cloud hosted
Worked with Transpo Group to further build out GIS enviroment by
TRAKiT along with new online hub services.
roling out ArcPro which enables self service.
7/13/2020
2020 Workplan
Goal 4
Task Name
I committee
Department
Q1 Accomplishments
Q2 Accomplishments
Goal 4 — A High Performing and Effective Organization
Bluebeam
FIN
TIS/DCD
Staff training completed on Bluebeam.
All the Pre-Apps for 2020 have gone through their review through
Bluebeam successfully. Testing has been done with Fire, Mechanical, and
Development permits. The reviews have been successful.
Tukwila Works
CSS
ADMIN SVCS
Tukwila Works suspended due to the coronavirus response; will reengage once
Tukwila Works suspended due to the coronavirus response; will
emergency is over.
reengage once emergency is over.
Lanteria
Finance
ADMIN SVCS
Performance Reviews Complete for 2019 / Recruiting Module is functional
Recruiting module being tested with current open positions; refinements
ongoing.
Streamline & Update Financial Processes
Indirect Cost Allocation
FIN
FINANCE
Tabled until later due to COVID-19 workload impacts
In process. Will be completed in Q3 for budget process
Healthcare Broker
FIN
ADMIN SVCS
Completed in 2019 USI is new Broker of Record
Complete.
Fleet Funding
FIN
FINANCE/PW
Tabled until later due to COVID-19 workload impacts
In process. Funding model and fund balance policy is expected to be
completed in Q3
Benefits Update
FIN
ADMIN SVCS
Everything Benefits projected to be online and functional End of May 2020
Everything Benefits delayed due to vendor issues. Expected to be
complete in Q3.
Self -insured healthcare plan
FIN
ADMIN SVCS
Completed in 2019 Updated to reflect new agreement with PBM and Stop Loss
Ongoing monitoring; actuary and other information to come in Q3 in
Carrier
order to prepare for the 2021/2022 budget.
Budget Updates - Priority -Based Budgeting,
FIN
FINANCE
Will be realigned with drafting the 2021-2022 budget
No changes from Q1
Budget Amendments, Streamlined Sales Tax,
2020/2021 Budget Prep
Financial Sustainability - 10 year model, sales
FIN
FINANCE
Tabled for now. Financial and economic impacts of COVID-19 have completely
No changes from Q1
tax review, reserve policy,
changed the landscape of the City's revenue sources. Will be revisited during the
revenue/expenditure review
2021-2022 budget process
Sale of Properties - Longacres, Travelers
FIN
MO
On hold due to pandemic.
Travelers Choice is pending response from potential purchaser. Other
Choice, Newporter, HealthPoint Site
sites on hold due to pandemic.
Equity Policy Implementation
CSS
ADMIN SVCS
EPIC has identified four goals for 2020. Four subcommittees have been meeting to
Hiring practices priority implemented. Training to begin in Q3. Toolkit
implement these goals. Progress has been delayed due to coronavirus response but is
and Outreach guide continue to be refined and drafts will be complete in
continuing.
Q3.
False Fire Alarm Billing
CSS
FIRE
Q1 billing has been completed.
Q2 billing has been completed.
Fire Station 54 Maintenance & Revisit plans
CSS
ADMIN SVCS
Delayed to Q3
Delayed to Q3
Fire Department Strategic Plan 2020-2025
CSS
FIRE
Delayed because of COVID-19, continue during Q2.
Delayed to Q3
Foster Golf Links - Reclaimed water, marketing,
CSS
P&R
No update, testing program goes through this summer season.
Test continues
golf carts
Traffic Impact Fees
T&I
PW
Impact fees were approved and started implementing in the 1st quarter.
Implemented in Q1
Waste Management Contract
T&I
ff
Successfully implemented new agreement. New revenue is being generated.
1st quarter numbers will be affected by COVID19 closure of businesses.
N
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__, 2020 Workplan
N
Cb
Goal 5
Task Name
I Committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, 2020 Census Outreach, Police Department Community Policing Team, Night Out Against Crime, community image investments
Night Out Against Crime
POLICE
Will re -assess at the end of May and early June prior to a final decision. This
is COVID-19 Situation dependent.
In -person gatherings canceled due to COVID. We will accommodate
neighborhood "drive-throughs" upon request/notification
Census Plan Outreach
CSS
DCD/ADMIN
SVCS
Staff has been working with a variety of local partners, including the school
district, community based organizations and other channels to provide
education and outreach around the Census. Census outreach has been
impeded by the coronavirus pandemic nationwide.
Staff continues to work with partners to leverage outreach. Census door-to-door
efforts have been delayed due to pandemic nation wide. Tukwila continues to be
below the national response rate.
Community Connectors
CSS
ADMIN SVCS
Program suspended due to capacity at partner organization. Staff to
develop new proposal to achieve the program goals in Q3, after Census
2020 workload has passed.
New program development suspended until Q3.
TukTV
ADMIN SVCS
Ongoing
Ongoing
Hazelnut
ADMIN SVCS
Ongoing
Ongoing
Facebook & Twitter
ADMIN SVCS
Ongoing
Ongoing
Enhanced website
ADMIN SVCS
Ongoing
Ongoing
E-Hazelnut
ADMIN SVCS
Ongoing
Ongoing
See You in the Park
P&R
No report
On hold until 2021 due to COVID-19
Community calendar
ADMIN SVCS
Ongoing
Ongoing
City annual report
ADMIN SVCS
Complete
Complete
Healthy Tukwila
CSS
P&R
No report
No report
Green Tukwila
CSS
P&R
Projects put on hold
Projects put on hold
Creative Consultancy - Southcenter District
CSS
P&R
Projects put on hold
Project planning continues. There may be implementation in Q3 for some aspects
of this project.
Police Dept. Community Liaison Team
CSS
POLICE
The Community Police Team is focused on Homeless Outreach amid the
COVID-19 Crisis. The emphasis is on providing resources, placement in
shelters and protecting our critical infrastructure from fires started by the
homeless population.
CPT staffing remains unchanged with Matt Valdez as sole Community
Liaison Officer. Plans currently in process for the school resource officers
(SROs) to become Student/Youth Liaisons should they be removed from the
schools. Former SROs would embed as CPT and help focus on youth
engagement and activities.
Special events calendar
ADMIN SVCS
On hold as events are sorted out due to coronavirus response.
On hold as events are sorted out due to coronavirus response.
Ongoing support of block watches
POLICE
PD will examine the viability of virtual block watch meetings and continue to
support as the need arises. PD would be interested in collaborating with
Parks and Rec on these meetings if there is a need.
Contact with blockwatch captains is ongoing via email and phone. No new
blockwatches formed during COVID. CPT will engage virtually upon request.
7/13/2020
UPCOMING MEETINGS AND EVENTS
JULY - AUGUST 2020
Due to COVID-19, meetin s will be held electronicall , with telephone access available see agenda page).
JUL 20 MONDAY
JUL21 TUESDAY
JUL22 WEDNESDAY
JUL23 THURSDAY
JUL24 FRIDAY
JUL 25 SATURDAY
➢ Transportation &
Infrastructure
➢ Human Services Advisory
Board
➢ Planning Commission
6:30 PM
Due to staff furloughs resulting
Committee
11:00 AM
Electronic meeting
from the financial impacts of
5:30 PM
Electronic meeting
the coronavirus pandemic, the
Electronic meeting
City Hall campus will be closed
+ ,
to the public on Fridays
➢ Arts Commission
through the end of 2020. Staff
Tukwila International
Planning & Economic
6:00 PM
will work remotely on Friday
Boulevard Action
Development
Electronic meeting
mornings and will be
Committee
Committee
furloughed Friday afternoons.
Trash Pick -Up Day
5:30 PM
Electronic meeting
9:00 AM —10:00 AM
I '
!A
�rpC
For more information, call Sharon Mann at
➢ City Council
206-200-3616.
Regular Meeting
Tour❑..
7:00 PM
FREE waste collection for King
Electronic meeting
Hosted b Food Innovation Network
y
County residents to drop-off
Wednesdays
hazardous materials.
(Jun 24 —Oct 14)
Jul 24-26
4:00 PM — 7:00 PM
10:00 AM — 5 PM
3:00 PM — 4:00 PM
22447 241h Ave S, Des Moines
(Special hour reserved for 60+ and
others most vulnerable to
For more information and
COVID-19)
materials accepted, visit
www.guliffreekc.org/location
Tukwila Village Plaza
/wastemobile-dm-np
14350 Tukwila International Blvd
or call 1-888-869-4233.
For more information, visit
foodinnovationnetwork.org/
markets
JUL 27 MONDAY
JUL 28 TUESDAY
JUL 29 WEDNESDAY
JUL 30 THURSDAY
JUL 31 FRIDAY
AUG 1 SATURDAY
➢ Community Services &
➢ Human Services Advisory
Safety Committee
Board
5:30 PM
11:00 AM
Due to staff furloughs resulting
Electronic meeting
Electronic meeting
from the financial impacts of
the coronavirus pandemic, the
City Hall campus will be closed
➢ Finance
to the public on Fridays
Committee
I .
through the end of 2020. Staff
5:30 PM
will work remotely on Friday
Electronic meeting
mornings and will be
furloughed Friday afternoons.
➢ City Council
Hosted by Food Innovation Network
Committee of the
Wednesdays
Whole Meeting
(Jun 24—Oct 14)
7:00 PM
4:00 PM — 7:00 PM
Electronic meeting
3:00 PM — 4:00 PM
(Special hour reserved for 60+ and
others most vulnerable to
COVID-19)
Tukwila Village Plaza
14350 Tukwila International Blvd
COVID-19 FINANCIAL RESOURCES FOR WORKERS AND BUSINESSES
The City of Tukwila has compiled a range of information being developed by various agencies and governments that may be helpful to community
members on the City website. Check back on this resource page frequently for updates as new information becomes available.
For more information, visit tukwilawa.gov/departments/administrative-services/covid-19-financial-resources-for-workers-and-businesses.
FREE MEALS DELIVERED TO SENIORS
If you are 60+ years of age and live in Tukwila, you can get up to 7 frozen meals a week. Halal meals are available. Staff will contact you on
�I Monday or Tuesday to take orders for Wednesday delivery.
Email ParksRec@TukwilaWa.gov or call 206-767-2321 and leave your name and phone number.
FREE SUMMER
TUKW l LA TUKWILA PARKS AND RECREATION'S PARK N' PLAY mobile recreation and summer meals
L;
I� MEALS
PARrh 2.. Rr[ NrArIl1N (youth ages 18 and under). Schedule shown below. For more information, visit
PARK N' PLAY tukwil.a.gov/departments/ parks-and-recreation/summer-2020/.
�'
AVAILABLE HEREJulio—Aug27
AVAILABLE
11:00 AM — 11:50 AM
CommunityCenter
12:10PM-1:00PM
Crestview Park
FOR CHILDREN AND TES
Cascade View Community Park
Foster Park
SNACKPACK MOBILE serves hot lunches to children June 22 — August 28
from pre-K-12. Monday - Friday 12:00 PM — 1:00 PM
To volunteer and help serve lunches, call 206-717-4709 or Hampton Heights Apartments Parking Lot
email at TukSnackPack@gmail.com. 5711 S 1521d St
J _ July 1 — July 31 Monday - Friday Cascade View Elementary - 13601 32nd Ave S
Tu kw i I a 10:00 AM — 12:00 PM Thorndyke Elementary - 4415 S 150`h St
Tukwila Elementary 149`h St
- 5939S
SCHOO6 DISTRICT
IMPACT PUBLIC SCHOOLS offer breakfast and lunch meals to Jul 13 — Aug 17 Monday - Friday
8:00 AM —10:00 AM
IMPACT
any child from 1-18 years old.
PUBLIC: SCHOOLS 3438 S 148th Street
FREE FOOD DELIVERY TO HOUSEHOLDS AT HIGH -RISK FOR COVID-19
Tukwila Pantry is partnering with a food delivery service to deliver food to households through the end of June. This delivery comes at no cost to
you. If you live in Tukwila, Burien, SeaTac or Boulevard Park, and are at high -risk for COVID-19, a senior or have no ability to make it to the
�ZC.1R�
Pantry for distribution. To sign up, visit tukwilapantry.org/delivery.
DRIVE THRU PICK-UP - 3118 S 140TH ST
Regular pantry hours are 10:00 AM— 2:30 PM (Tue, Thu and Sat). Tukwila Pantry is in need of shopping bags.
VOLUNTEERS — In need of volunteers Wednesday, Friday and Saturday mornings at 9 AM to prepare 500+ bags of food and clean up.
DONORS — Please donate at TukwilaPantry.org.
129
Tentative Agenda Schedule
MONTH
I MEETING
MEETING
MEETING
MEETING
REGU AR
C.O C.O.W.
REGU AR
C.O.W.4
July
6
13
20
27
See this week's agenda
Public Hearing
packet cover sheet for the
An ordinance regarding Flood
agenda:
Plain Management.
July 20, 2020
Special Issues
Regular Meeting
An ordinance regarding Flood
Plain Management.
COVID-19 weekly update.
COVID-19 Financial Impact
Report.
A resolution affirming
support of unbanked money
transfer operators (MTOS) and
the immigrant communities they
serve and urging the
Washington State Legislature to
pass a Financial Inclusion Law.
MONTH
I MEETING 1 —
MEETING 2—
MEETING 3—
MEETING 4—
REGULAR
C.O.W.
REGULAR
C.O.W.
Aug
3
10
17
24
Consent Agenda
Special Issues
Public Hearing
Special Issues
- Award a bid and authorize
COVID-19 weekly report.
Quasi -Judicial Hearing on
COVID-19 weekly update.
the Mayor to sign a contract
COVID-19 Financial
Comprehensive Plan /
COVID-19 Financial Impact
for Riverton Creek Flapgate
Impact Report.
Zoning Map Amendment for
Report.
Removal Phase II Project.
School Speed Zone
parcel at 6250 South 151s'.
An ordinance adopting
Contract in the amount of
Quasi -Judicial Hearing on
the 2018 International
Unfinished Business
$68,400 annually.
Comprehensive Plan /
Codes.
COVID-19 weekly update.
Zoning Map Amendment for
An ordinance repealing
King County parcel at 12677
Ordinance #2038, as
East Marginal Way South
Special Meeting to follow the
codified as Chapter 16.52,
from LDR to C/LI.
Committee of the Whole
"Flood Plain Management;"
Meeting.
Reenacting TMC Chapter
Unfinished Business
16.52 to update flood plain
An ordinance for
management regulations
Comprehensive Plan /
and policies as required of
Zoning Map Amendment for
jurisdictions participating in
parcel at 6250 South 151".
the National Flood
An ordinance for
Insurance Program.
Comprehensive Plan /
A resolution affirming
Zoning Map Amendment for
support of unbanked money
King County parcel at 12677
transfer operators (MTOS)
East Marginal Way South
and the immigrant
from LDR to C/LI.
communities they serve and
COVID-19 weekly update.
urging the Washington State
School Speed Zone
Legislature to pass a
Contract in the amount of
Financial Inclusion Law.
$68,400 annually.
130