HomeMy WebLinkAboutReg 2020-07-20 Item 6B - Bid Award / Contract - 2020 Overlay and Repair with Miles Inc for $299,449.05 (Plus Contingency)COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
07/20/20
JR
ITEM INFORMATION
ITEMNO.
6.B.
STAFF SPONSOR: SCOTT BATES
ORIGINAL AGENDA DATE: 07/20/20
AGENDA ITEM TITLE 2020 Overlay and Repair Program Project
Bid Award to Miles Resources, LLC
CATEGORY ❑ Discussion
g Date
Aft
❑ Motion
Aft
g Date
❑ Resolution
Aftg Date
❑ Ordinance
Aft
g Date
® Bid Award
Mtg Date 07120120
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PLV ❑Court
SPONSOR'S The 2020 Overlay and Repair Program Project was advertised for bids on June 23 and 30,
SUMMARY 2020. Three bids were opened on July 7, 2020 with the low bid of $299,449.05 from Miles
Resources, LLC. Construction will include pavement repairs and an asphalt overlay on S
158th St from 39th PI S to 42nd Ave S and 54th Ave S from S 166th St to Slade Way.
Council is being asked to award the bid to Miles Resources, LLC in the amount of
$299,449.05
REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/20/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular New Business (same night)
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$299,449.05 $315,000.00 $0.00
Fund Source: 104 ARTIERIAL STREETS FUND (PAGE 16, 2019)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/20/20
MTG. DATE
ATTACHMENTS
07/20/20
Informational Memorandum dated 07/17/20
Vicinity Map
Page 16, 2019 CIP
Bid Tabulation
Presented to the Transportation & Infrastructure Committee meeting on 07/20/20
we
100
TO:
FROM
BY:
CC:
DATE:
City of Tukwila
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Henry Hash, Public Works Director
Scott Bates, Traffic Engineering Project Manager
Mayor Ekberg
July 17, 2020
SUBJECT: 2020 Overlay and Repair Program Project
Project No. 92010401
Bid Award to Miles Resources, LLC
ISSUE
Award the bid for construction of the 2020 Overlay and Repair Program.
BACKGROUND
Allan Ekberg, Mayor
The Overlay and Repair Program preserves and maintains the street structure in a safe and useable
condition. Due to budgetary impacts of Covid-19, this year's Overlay program was reduced to two
locations and advertising was delayed by three months. Construction will include pavement repairs
and an asphalt overlay on S158t" Street from 39t" PI S to 42nd Ave S and 54t" Ave South from S 166tn
St to Slade Way.
ANALYSIS
A call for bids was advertised for the 2020 Overlay and Repair Program on June 23 and 30, 2020
and three bids were opened on July 7, 2020. The confirmed lowest bidder was Miles Resources,
LLC. with a bid of $299,449.05 with an Engineer's Estimate was $296,735.00. There were no
bidding errors.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Engineer's Estimate 2020 Budget
Bid Schedule "A" Overlay $299,449.05 $296,735.00 $315,000.00
Contingency (5%) $14,972.45
Total $314,421.50 $296,735.00 $315,000.00
RECOMMENDATION
Council is being asked to award the construction contract for the 2020 Overlay and Repair
Program to Miles Resources, LLC in the amount of $299,449.05 and to consider this item
under New Business at the July 20, 2020 Regular Meeting.
ATTACHMENTS: Vicinity Map
Page 16, 2019 CIP
Bid Tabulation
https://tukwilawa.sharepoint.com/sites/publicworks/enginceringiPW Drop Box/01 TIC Agenda/Agenda Items/TIC 07-20-2020/2020 Overlay Bid Award/Info Memo_ 20200vertayBidAward.docx 101
102
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VICINITY MAP
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103
104
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Annual Overlay and Repair Program Project No. 9xx10401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
149
150
150
150
150
150
150
150
150
1,349
Land(R/W)
0
Const. Mgmt.
151
200
200
200
200
200
200
200
200
1,751
Construction
526
1,050
1,050
1,050
1,050
1,050
1,050
1,050
1,050
8,926
TOTAL EXPENSES
826
1,400
1,400
1,400
1,400
1,400
1,400
1,400
1,400
12,026
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
826
1,400
1,400
1,400
1,400
1,400
1,400
1,400
1,400
12,026
TOTAL SOURCES
826
1,400
1,400
1,400
1,400
1,400
1,400
1,400
1,400
12,026
2019 - 2024 Capital Improvement Program
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