HomeMy WebLinkAboutReg 2020-07-20 Item 7 - Reports - City Administrator / 2020 2nd Quarter Work Plan UpdateCity of Tukwila Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: July 15, 2020
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff, and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
1. Intergovernmental Update
• 1405/SR-167 Executive Advisory Group Meeting: On June 30 Mayor Ekberg participated in a
1405/SR-167 Executive Advisory Group Meeting.
• King County City Manager/City Administrator Meetings: City Administrator David Cline
participated in weekly King County City Manager/City Administrator meetings on July land 8.
• King County Executive Briefing: Mayor Ekberg participated in a virtual briefing with King
County Executive Dow Constantine regarding Covid-19 on July 1.
• King County Metro Briefing: On July 2 Mayor Ekberg participated in a virtual briefing with
King County Metro General Manager Rob Gannon.
• US Conference of Mayors Briefing with the White House: Mayor Ekberg participated in a
COVID-19 briefing with the White House on July 8 arranged by the US Conference of Mayors.
11. Community Events
Summer Camp: Tukwila Parks and Recreation is collaborating with Skyhawks Sports Camps
to provide outdoor Summer Camp opportunities for youth ages 6 -12 at the Tukwila
Community Center. They will be facilitating eight weeks of camp, each week will be themed
around a specific sport and will also include time for arts and crafts, STEM activities, and
creative play. Participants also have access to the Park N' Play Free Summer Lunch and
Snacks. Tukwila Parks and Recreation received a grant for $5000 from the Tukwila Children's
Foundation to help provide scholarships for Tukwila youth to attend camp. For information,
or to inquire about scholarship opportunities please email saorts(@tukwilawa.gov.
Adopt -A -Spot Program: Staff launched the new Adopt -A -Spot program on July 7. Adopt -A -
Spot is a volunteer litter cleanup program in Tukwila's parks and open spaces and
information is posted on Facebook, Instagram and on the city website at
www.Tukwilawa.gov/Adopt-A-Spo .
Tukwila City Hail • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: Tukwila WA.gov
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City Administrator's Report
July 15, 2020
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Residential Collection Event: The annual Residential Collection Event of difficult to recycle
items typically held in April at Foster HS has been rescheduled to August 22 at the Tukwila
Community Center. Notices will be mailed to city residents and posted on City's website.
Ill. Staff Updates
Public Safety
• Valley Independent Investigation Team Non -Law Enforcement Interviews: Chief Linton,
Deputy Chief Drever and Council President De'Sean Quinn continue to interview volunteer
applicants interested in serving as the Non -Law Enforcement representative to the Valley
Independent Investigation Team.
• Police Regional Coordination: Chief Linton continues to meet weekly with Valley Chiefs in
the COVID-19 coordination efforts.
• Fire Regional Coordination: Chief Wittwer continues to coordinate with regional partners
regardingthe COVID-19 issues affectingthe region.
• Meeting with Tukwila School District: Chief Linton met with Tukwila School District
Superintendent Dr. Flip Herndon on July 8.
Project Updates
• Boeing Access Rd over Airport Way Bridge: Estimated Completion: December 2020
Notice of Award was sent to Razz Construction after WSDOT verbally accepted the Traffic
Control Plan. Razz Construction sent contract documents to the City and the next step is to
issue the Notice to Proceed.
• PW Fleet & Facility Paint Booth Demolition: Demolition of the paint booth demolition is
complete and the contractor is working on the punch list items.
• 42nd Ave S Bridge Closure for Inspection: An in-depth inspection of the 42nd Avenue Bridge
will be conducted July 22 - 24 during which the bridge will be closed. The inspection will
measure the internal composition and check for cracks of the critical steel members.
Postcards have been mailed out to notify the community.
• 2020 Overlay & Repair: A reduced 2020 Annual Overlay Program went out to bid on June 23.
Three bids were opened on July 7 and Miles Resources is the apparent low bidder.
Recommendation for award will be presented at the July Transportation and Infrastructure
Committee meeting.
• Tukwila Village: City and library staff are reviewing a revised proposed parking plan. New
residents have started moving into Building A. The Tukwila Village Community Development
Association (TVCDA) board met on July 15.
Boards, Commissions and Committees
Arts Commission: The next meeting is scheduled for July 22, 2020.
3 Resident positions terms expire December 31, 2020.
No vacancies.
Phone: 205-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City Administrator's Report
July 15, 2020
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• Civil Service Commission: The next meeting is scheduled for August 10, 2020.
No terms set to expire in 2020.
VACANT:1 Community Representative. One application received.
• COPCAB: The next meeting is scheduled for August 13, 2020.
No terms set to expire in 2020.
VACANT: Student Representative.
• Equity & Social Justice Commission: The next meeting is scheduled for August 6, 2020.
1 Education position term expires December 31, 2020.
1 City Employee position term expires December 31, 2020.
2 Community Representative positions terms expire December 31, 2020.
VACANT: 1 Education Representative and Student Representative.
• Human Services Advisory Board: The next meeting is scheduled for July 16, 2020.
1 Resident position term expires December 31, 2020.
1 Business Community Representative position term expires December 31, 2020.
No vacancies.
• Library Advisory Board: The July meeting has been canceled.
3 Resident position terms expire December 31, 2020.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is scheduled for August 14, 2020.
All positions are 1-year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The July meeting has been canceled.
2 Community position terms expire December 31, 2020.
VACANT: 1 Community Representative and Student Representative. One application received
for Community Representative position.
• Planning Commission: The next meeting is scheduled for July 23, 2020.
No terms set to expire in 2020.
No vacancies.
Iv. Responses to Council/Citizen Inquiries
Date of Inquiry
Inquiry
Response
July 13, 2020
Councilmember Seal
The Deputy Fire Chief was not included in the hiring
inquired about the posting
freeze implemented recently in response to COVID-
of the Deputy Fire Chief
19. This is a currently budgeted position that is
position.
critical in the organizational structure of the Fire
Department. It is funded through the Fire
Department's budget.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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120
2020 Workplan
Goal 1
Task Name
I committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
TIB Rechannelization Plan and zoning update
PED/T&I
PW/DCD
Consultant's technical review related to rechannelization has been shared
TIB Rechannelization and zoning code revisions on hold until 2021.
with the Council, City Administrator, Mayor, Police Chief and Fire Chief.
Planning Commission held a public hearing on interim development
FED Committee has asked Planning Commission to review and make a
regulations that would have eliminated the need to renew the
recommendation on code amendments related to land uses to eliminate
moratorium on TIB auto -oriented and lodging uses in July. However,
the need to renew the moratorium and PC meeting for this portion is
continuation of the hearing was postponed due to impacts from holding
scheduled on 4/23/20.
a virtual hearing. Instead, Council moved forward with public hearing on
renewing TIB moratorium on 6/22/20. PC will revisit interim zoning
revisions in Q3.
53rd Ave S Residential Improvements
T&I
PW
Construction is complete. Project closeout is in process.
Construction is complete. Project closeout is in process.
42nd Avenue Residential Improvements
T&I
PW
Construction is complete. Project closeout is in process.
Construction is complete. Project closeout is in process.
Strander Blvd Extension
T&I
PW
Project is put on hold per Council's direction.
Final payment scheduled for December 2020.
S 119th St Pedestrian Bridge Repair and Painting
T&I
PW
Project on hold.
Project on hold.
S 140th St Intersection Improvements
T&I
PW
Applying for grant funding continuously
Applying for grant funding continuously
Sound Transit TIBS Redevelopment, Boeing Access
T&I/CDN
DCD/MO
Staff has continued participation in the interagency staff group related to I-
On -going. DCD staff participate in the interagency staff group related to (-
Station 1405 BRT Updates
405 BRT advocating for the bridge from TIBS station to extend to the
405 BRT advocating for the bridge from TIBS station to extend to the
properties south of the freeway.
properties south of the freeway. Included SRO in a meeting with ST; SRO
proposed participating in "betterment" policies to fund the inclusion of
the alternative in the SEPA review process for the BRT project. DCD staff
provided comments to ST on technical background memos on the
project.
BNSF Intermodal Facility Access implementation
T&I
PW
Met with BNSF and the City administration and discussed with DCD and
Met with BNSF and the City administration and discussed with DCD and
City attorney's office on various next steps.
City attorney's office on various next steps.
Tukwila Village Updates - Phase 2 & 3, CDA Board
FED
MO
Construction continued. Building A scheduled to open summer 2020.
Construction on residential portion of Building A is nearly complete and
TVCDA Board issued RFP for venue manager but on hold due to pandemic.
available for move -in. Spice Bridge, the global food hall at Tukwila Village
anticipates opening this Fall.
West Valley Highway (I405 to Strander)
T&I
PW
At 30% design, grant funded.
Ongoing, will approach 60% soon.
42nd Avenue South Bridge Replacement (Allentown)
T&I
PW
Council approved $1 million for design. Recently applied for PSRC grant.
Selected the top design consultant. Scope and costs are currently being
RFQ for design is scheduled for the Q2.
negotiated with the consultant
BAR over Airport Way Seismic Refit
T&I
PW
Project design complete and construction bids were received. Construction
Construction contract awarded to Razz Construction by TIC and Council
and construction management is 100% grant funded.
on 05/04/20 TIC. Traffic control plan has been approved by WSDOT and
fV
--.% 7/13/2020
__, 2020 Workplan
IV
IV
Goal 1
Task Name
I committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, Phase 1 of Public Safety Plan, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation
TMC Updates - Shoreline Master Plan, Sensitive
PED
DCD
Council adopted updates to Shoreline Master Plan. Also, Critical Areas code
Department of Ecology approved city's updates to Critical Areas and
Areas, Residential Definitions, Short Term Rental
updates were adopted by City Council. Both updates forwarded to the
Shoreline Master Plan/regulations. The new code goes into effect on July
Regulations, Modular Unit
Department of Ecology for final approval. PED Committee forwarded ADU
8th. Planning Commission held a work session on amending Accessory
regulations update to Planning Commission for their review and
Dwelling Units regulations.
recommendation.
Water/Sewer Projects
T&I
PW
Designs are ongoing, projects include sewer relining in CBD and pump
Contract issued to PACE in April to design and construction management
station upgrades.
for LS 2 upgrades.
Traffic Calming
T&I
PW
Radar signs and parking restriction signs installed throughout the City.
Radar signs and parking restriction signs installed throughout the City.
Design consultant hired, one way street traffic is being designed near 51st,
Design consultant hired, one way street traffic is being designed near
53rd and Interurban Ave S.
51st, 53rd and Interurban Ave S for later this year.
Enhanced Code Enforcement
PIED
DCD
Ongoing. Successful demolition of three long time nuisance residential
Ongoing. Code enforcement team has continued to respond to
structures/neighborhood blights with no cost to the city. Rental Housing
community complaints. Officers are in the field at least four days a week.
inspection started taking online payments and work ongoing to go
Council approved waiver of late fees for rental license renewal and
paperless.
inspections due to COVID-19.
Red Light & School Zone Cameras Pilot Project
CSS
POLICE
The Police Department will submit the necessary info memo to present the
The School Speed Zone Camera Contract will be presented to the CSS on
contract to the Security and Safety Committee in June and on to the full
July 27; COW on Aug 10; Regular Meeting on Aug 17.
council for approval. The time line is to have the system in place for
employment at the beginning of the school year in late Aug/Sep.
SPRINT
CSS
POLICE/PW
PW staff assisted PD in attending meetings and installing cameras and
PD will continue to collaborate with PW on sign placement. PD will work
other miscellaneous sign installations.
with PW and NovaGlobal in the future to complete a new quantitative
analysis on Red -Light Running in the City.
Tukwila Technology Digital Equity Initiatives -
FIN
TIS
Continuing with carrier diversity program, school partnership on hot spot
Continuing with carrier diversity program, school partnership on hot spot
deployments, and continued deployment of public WiFi.
deployments, and continued deployment of public WiFi.
Technology Academy (Adults/High School Students)
TIS / P&R
On hold until 2021 due to COVID-19
On hold until 2021 due to COVID-19
PROS Plan
CSS
P&R
The PROS Plan was adopted by Ordinance on April 6, 2020.
Project Complete.
Senior Needs Levy & Assessment
CSS
P&R
Utilizing funding for mobile senior meals program.
Continued to utilize funding for mobile senior meals.
Artist in Residence Program
CSS
P&R
On hold right now.
Contract with artist Sarah Kavage for art in the Riverton Creek Flapgate
Project.
Online Portal of historical facts, photos and events
ADMIN SVCS
Continued development (time permitting) on staff -only side of Digital
Continued research around historical photographs, including estimation
about the Tukwila Community
Records Center. An additional 110 Mayor's speeches have been added (146
of year and identification of people and locations, using on-line searches,
total, from 1958 forward). Historical photographs (104 total) have been
City publications, and references in meeting minutes archive.
added, including descriptive information to advance identification and
accessibility of historical documents in the City's possession.
10-Minute Walk
CSS
P&R
Community Engagement moved to PROS Plan effort
Project Complete.
7/13/2020
2020 Workplan
Goal 1
Task Name
I Committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Lake to Sound Trail
CSS
P&R
A Ribbon Cutting event was held on February 26, 2020 and the trail is
Project Complete.
completed and open.
Grant Applications - Parks, Port of Seattle Economic
CSS/PED
MO/P&R
Deadline is moved out to June. PED approved application for Port of Seattle
Port of Seattle grant contact was signed. Work to start in Q3. RCO $500K
Development
economic development grant.
match free grant applied for developing 5116 Street/Green River parcel.
146th Street Play Space
CSS
P&R
No update.
No update.
Lockbox upgrade updates
CSS
FIRE
Plan to push this to 2021 or beyond
Plan to push to 2021
Fireworks Permits Approval Process
CSS
FIRE
Done every year, covers entire year.
Completed for 2020
Development Agreements - BECU, Tukwila South,
PED
MO/DCD
Homestead Land Trust Development Agreement was completed. Letters
DCD met with and provided second round of comments to Tukwila South
Homestead Land Trust
supporting their project for grants prepared. No DA needed for BECU.
team on TSO Multifamily design standards & guidelines. Processed minor
Work related to Tukwila South has focused on zoning code updates for
amendment for Homestead Land Trust.
residential standards.
Urban Center Growth Strategies
PED
DCD
Marvelle apartments construction completed. Holden and two other hotels
Holden assisted living project and two other hotels remains under
under construction.
construction.
Small Cell Technology Regulations
T&I/PED
Currently working with Verizon and new City Attorney on franchise
Currently working with Verizon and new City Attorney on franchise
DCD/PW/TIS
agreement
agreement
Levee Certification /Green River Corridor
T&I
PW
PW staff met with KCFCD and formally requested the projects be put on
Projects are on KCFCD CIP list distributed over the next several years.
KCFCD CIP list.
First project is the land purchase on Tukwila South.
Green the Green Project
T&I
DCD/PW
PW staff are working on this project and good progress was made in
DCD: Field work did not begin at any of the sites (TCC, Riverview Park,
design.
and Ft Dent) until late May when field crews, using safety protocols,
began weed control work. Additional grant awards will be issued in Q3
and award funds are anticipated for additional work in Tukwila. Public
Works hired a contractor to water the plants during the dry period.
Tukwila Locking Mail Box Initiative
CSS
Police/PW
PW staff installed all work orders given to them. Police will not encourage
Only 4 mailboxes remain in program. There are not plans to continue
additional installations of security mailboxes; however, there are additional
program after final 4 mailboxes are sold.
mailboxes available to the public and we will continue the necessary
messaging until all mailboxes have been sold. There is no more funding to
continue this program after the remaining mailboxes have been depleted.
N
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--.% 2020 Workplan
IV
Goal 2
Task Name Committee I Department Q1 Accomplishments Q2 Accomplishments
Goal 2 — A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
Continued partnership with Tukwila School District:
CSS
P&R/DCD/ADMIN
Updates to traffic mitigation plan for Thorndyke Elementary pushed out as schools are
Schools closed and move to e-learning for the remainder of 2019-2020 school
Afterschool Program Update, TSD Capital Plan
SVCS
closed and focus is on e-learning.
year.
SCORE Financial Update
CSS
FINANCE
This will be done in 4th quarter, after we have better information on COVID-19 financial
No change from Q1
impacts
Southcenter 50th
MO
Completed in 2019
Completed in 2019
Civic discussion between the Police and Foster and
Police
This program have been discontinued for the remaining of he school year amid the closing
This program is on hold indefinitely due to COVID
Showalter Students
of schools; however, if there is a specific need to discuss COVID issues, safety and safety
impacts, we will work with TIS to facilitate a discussion in the virtual environment.
Internship/Job Shadow & Apprenticeships Program
ADMIN SVCS
Internship program on hold; will determine next steps in Q2
Program on hold in 2020 due to pandemic.
Highline Schools
ADMIN SVCS
On hold
On hold
SCA, PSRC, AWC, NLC
MO
Ongoing
Ongoing
Local and regional governments
MO
Ongoing
Ongoing
King County -Cities Collaboration (K4C)
DCD
Ongoing
Ongoing
RASKC (Regional Animal Control Services of King County)
ADMIN SVCS
Attended Q1 RASKC Marketing Sub -committee Meeting, issuance of pet licenses,
Q2 Marketing Sub -committee Meeting cancelled due to COVID-19, facilitating
submission of weekly and monthly sales report to RASKC, and facilitating outbound calling
outbound calling for license renewals, providing customers with information on
for license renewals.
how to access services remotely.
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives
SKHHP Housing Consortium
PED
DCD/ADMIN SVCS
Staff has been participating in the inter city staff working group and attending Executive
Board meetings. Resolution passed by City Council to use 90% of HB 1406 funds for rental
SKHHP Executive Director briefed the PED Committee and City Council and
assistance and 10%to be pooled to SKHHP until Pandemic is over. To revisit with City
solicited input on SKHHP's work plan items in June. DCD staff continues to
Council in 2nd Quarter
participate in the staff working group and attending Executive Board meeting.
Implement Housing Element of Comprehensive Plan
PED
DCD
City received 100,000 from the Department of Commerce for Housing Action Plan. PED
Consultant hired to prepare Tukwila's Housing Action Plan. Work on the joint
Committee briefed. We are pooling 20,000 with other South King County Cities. RFP issued
report for South King County Cities is almost complete and work on the
and consultant selected for the joint project with other cities. Work on going for the portion
Tukwila's Housing Action Plan has begun
related the Tukwila's Housing Action Plan
Minor Home Repair Program
CSS
ADMIN SVCS
39 individuals solicited assistance for minor home repair in Q1 of 2020, compared to 43
57 individuals solicited assistance for minor home repair in Q2 of 2020,
during the same time period in 2019.
compared to 47 during the same period in 2019.
Utility Discounts
T&I
FINANCE
This will be addressed later in the year, most likely 3rd or 4th quarter.
No changes from Q1
Connect residents to social services
CSS
ADMIN SVCS
697 individuals reached out to Human Services for support in Q1 of 2020. For comparison
purposes, 656 reached out during the same timeframe in 2019.
993 individuals reached out to Human Services for support in Q2 of 2020. For
comparison purposes, 742 reached out during the same timeframe in 2019.
7/13/2020
2020 Workplan
Goal 3
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Goal 3 — A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, Opportunity Zones, business relationships
Planned Capital Funding
Finance
FINANCE
Tabled until COVID-19 analysis is completed. Will most likely be included in 2021-
2022 budget draft.
No changes from Q1
Economic Development Plan
FED
MO
On hold due to pandemic. Focus is now on business recovery.
On hold due to pandemic. Focus is now on business recovery.
Lodging Tax Advisory Committee & Funding Applications
PED
MO
Implemented Great Tukwila Carry Out restaurant campaign in response to
pandemic.
Launched Savingl-ocall(C.com platform for consumer facing businesses.
Expanded content on ExperienceTukwila. Processed LTAC applications.
Tukwila Valley South
PED
MO & DCD
Staff comments on the proposed residential standards provided to the applicant.
DCD met with and provided second round of comments to Tukwila South
team on TSO Multifamily design standards & guidelines.
Duwamish Corridor EIS Update
PED
DCD
Waiting for Boeing's response and timeline.
Waiting for Boeing's response and timeline.
Boeing Access Road over BNRR Bridge Rehabilitation
T&I
PW
Completed on time under budget. 100% grant funded.
Waiting on grant funds reallocation before project close out.
Enhanced Business Community Outreach
FIN
MO
On hold due to pandemic. Focus is now on business recovery.
Sending weekly emails to Tukwila businesses with resources. Conducted
survey.
Central Business District Infrastructure Investments
T&I
PW
Sewer improvements ongoing.
Contract executed for updates to design and construction management
for Lift Station 2 pump replacement.
Seattle Southside Chamber
MO
Ongoing relationship.
Ongoing relationship. Supported Chamber's Lodging Tax application for
Southside Promise program to help small businesses.
Soundside Alliance for Economic Development
MO
Ongoing relationship.
Ongoing relationship. Shared info on business recovery.
N
CY1 7/13/2020
__, 2020 Workplan
N
O')
Goal 4
Task Name
I committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee development and professional growth process improvements, longterm financial health, priority -based budgeting and
Public Safety Plan
Fire Station 51 & 52 Construction
CSS
ADMIN SVCS
Both fire stations are on time and on budget.
Both fire stations on time and on budget. Fire Station 51 expected to
open in Q3
Justice Center Construction
CSS
ADMIN SVCS
Justice Center is on time and on budget.
Justice Center is on time and on budget; expected to open in Q3.
Public Works Master Plan & Implementation
T&I
ADMIN SVCS - PW
Contracted with SHKS, design review of 30% was presented to the committee and
Design review of 60%was presented to at TIC 06/15/20. Paint booths
as of Q3, 2019
council. Miscellaneous contracts were approved by the council.
have been removed, inside building work has been advanced, costs are
within estimates.
Bond Issuance (UTGO & LTGO)
jFIN
jFINANCE
jCompleted in 2019
jCompleted in 2019
Technology system improvements:
JLARC* required electronic data reporting
FIN
ADMIN SVCS
All departments have successfully transitioned to using a standardized tracking log-
JLARC reporting ongoing with continued quality control of over 4,104
requirements for Public Records Requests
these annual logs were received from all departments mid -March 2020. Quality
rows of public records requests data. Expected completion in Q3.
(*Washington State Joint Legislative Audit and
control has commenced for 2019 reporting for 4,104 rows of public records requests
Review Committee)
data. Deadline has been extended to September 1, 2020.
GET -IT - Government Electronic Technology
FIN
ADMIN SVCS
This online portal was updated with 12,546 images for Electrical, and secured
Meetings occurred with Community Development to plan for the
Initiative for Tukwila (online since 2017)
Development and Electrical Permits. Meetings occurred with Community
implementation of integrating TRAKiT to Laserfiche for the Microfilm
Development to plan for the implementation of exporting electronic records on
and Digital project (GET -IT). Continued digitization of routine permit
TRAKiT for the Microfilm and Digital project (GET -IT). These image files also require
records.
review for sensitive information, creation of exemption logs as needed, and editing
of file names to enhance searchability.
Laserfiche RIO - Electronic Content
FIN
ADMIN SVCS
Electronic Content Management System. Development and BETA testing of Public
Training completed on Laserfiche workflow function. Build -out and
Management System
Records submission portal is on hold at this time.
testing are dependent on full implementation of the update to
Laserfiche RIO. Ongoing increases in public records requests and staffing
reductions has affected commitment to this project. Resources are best
directed at goals attainable at current staffing levels and budget
allocations.
Telestaff expansion
FIN
TIS
On hold. Can move to 2021.
These image files also require review for sensitive information, creation
of exemption logs as needed, and editing of file names to enhance
searchability.
Permit Tracking
PED
TIS/DCD
City Council approved contract for hosted cloud based model of TRAKiT including on-
TRAKiT configuration is continuing, and testing is taking place. Testing
line permitting in 2019. Ongoing work to transition to on-line permitting. Meetings
and configuration is being done on Permitting, Projects, and Code
and trainings are being held weekly to configure the new version of TRAKiT.
Enforcement. The original date of Go Live was scheduled for the
beginning of July, it has been extended to the end of August due to
issues that have been identified and need to be resolved.
GIS
FIN
TIS
Continuing to integrate GIS data warehouse as part of Lucity and Cloud hosted
Worked with Transpo Group to further build out GIS enviroment by
TRAKiT along with new online hub services.
roling out ArcPro which enables self service.
7/13/2020
2020 Workplan
Goal 4
Task Name
I committee
Department
Q1 Accomplishments
Q2 Accomplishments
Goal 4 — A High Performing and Effective Organization
Bluebeam
FIN
TIS/DCD
Staff training completed on Bluebeam.
All the Pre-Apps for 2020 have gone through their review through
Bluebeam successfully. Testing has been done with Fire, Mechanical, and
Development permits. The reviews have been successful.
Tukwila Works
CSS
ADMIN SVCS
Tukwila Works suspended due to the coronavirus response; will reengage once
Tukwila Works suspended due to the coronavirus response; will
emergency is over.
reengage once emergency is over.
Lanteria
Finance
ADMIN SVCS
Performance Reviews Complete for 2019 / Recruiting Module is functional
Recruiting module being tested with current open positions; refinements
ongoing.
Streamline & Update Financial Processes
Indirect Cost Allocation
FIN
FINANCE
Tabled until later due to COVID-19 workload impacts
In process. Will be completed in Q3 for budget process
Healthcare Broker
FIN
ADMIN SVCS
Completed in 2019 USI is new Broker of Record
Complete.
Fleet Funding
FIN
FINANCE/PW
Tabled until later due to COVID-19 workload impacts
In process. Funding model and fund balance policy is expected to be
completed in Q3
Benefits Update
FIN
ADMIN SVCS
Everything Benefits projected to be online and functional End of May 2020
Everything Benefits delayed due to vendor issues. Expected to be
complete in Q3.
Self -insured healthcare plan
FIN
ADMIN SVCS
Completed in 2019 Updated to reflect new agreement with PBM and Stop Loss
Ongoing monitoring; actuary and other information to come in Q3 in
Carrier
order to prepare for the 2021/2022 budget.
Budget Updates - Priority -Based Budgeting,
FIN
FINANCE
Will be realigned with drafting the 2021-2022 budget
No changes from Q1
Budget Amendments, Streamlined Sales Tax,
2020/2021 Budget Prep
Financial Sustainability - 10 year model, sales
FIN
FINANCE
Tabled for now. Financial and economic impacts of COVID-19 have completely
No changes from Q1
tax review, reserve policy,
changed the landscape of the City's revenue sources. Will be revisited during the
revenue/expenditure review
2021-2022 budget process
Sale of Properties - Longacres, Travelers
FIN
MO
On hold due to pandemic.
Travelers Choice is pending response from potential purchaser. Other
Choice, Newporter, HealthPoint Site
sites on hold due to pandemic.
Equity Policy Implementation
CSS
ADMIN SVCS
EPIC has identified four goals for 2020. Four subcommittees have been meeting to
Hiring practices priority implemented. Training to begin in Q3. Toolkit
implement these goals. Progress has been delayed due to coronavirus response but is
and Outreach guide continue to be refined and drafts will be complete in
continuing.
Q3.
False Fire Alarm Billing
CSS
FIRE
Q1 billing has been completed.
Q2 billing has been completed.
Fire Station 54 Maintenance & Revisit plans
CSS
ADMIN SVCS
Delayed to Q3
Delayed to Q3
Fire Department Strategic Plan 2020-2025
CSS
FIRE
Delayed because of COVID-19, continue during Q2.
Delayed to Q3
Foster Golf Links - Reclaimed water, marketing,
CSS
P&R
No update, testing program goes through this summer season.
Test continues
golf carts
Traffic Impact Fees
T&I
PW
Impact fees were approved and started implementing in the 1st quarter.
Implemented in Q1
Waste Management Contract
T&I
ff
Successfully implemented new agreement. New revenue is being generated.
1st quarter numbers will be affected by COVID19 closure of businesses.
N
4 7/13/2020
__, 2020 Workplan
N
Cb
Goal 5
Task Name
I Committee
I Department
Q1 Accomplishments
Q2 Accomplishments
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, 2020 Census Outreach, Police Department Community Policing Team, Night Out Against Crime, community image investments
Night Out Against Crime
POLICE
Will re -assess at the end of May and early June prior to a final decision. This
is COVID-19 Situation dependent.
In -person gatherings canceled due to COVID. We will accommodate
neighborhood "drive-throughs" upon request/notification
Census Plan Outreach
CSS
DCD/ADMIN
SVCS
Staff has been working with a variety of local partners, including the school
district, community based organizations and other channels to provide
education and outreach around the Census. Census outreach has been
impeded by the coronavirus pandemic nationwide.
Staff continues to work with partners to leverage outreach. Census door-to-door
efforts have been delayed due to pandemic nation wide. Tukwila continues to be
below the national response rate.
Community Connectors
CSS
ADMIN SVCS
Program suspended due to capacity at partner organization. Staff to
develop new proposal to achieve the program goals in Q3, after Census
2020 workload has passed.
New program development suspended until Q3.
TukTV
ADMIN SVCS
Ongoing
Ongoing
Hazelnut
ADMIN SVCS
Ongoing
Ongoing
Facebook & Twitter
ADMIN SVCS
Ongoing
Ongoing
Enhanced website
ADMIN SVCS
Ongoing
Ongoing
E-Hazelnut
ADMIN SVCS
Ongoing
Ongoing
See You in the Park
P&R
No report
On hold until 2021 due to COVID-19
Community calendar
ADMIN SVCS
Ongoing
Ongoing
City annual report
ADMIN SVCS
Complete
Complete
Healthy Tukwila
CSS
P&R
No report
No report
Green Tukwila
CSS
P&R
Projects put on hold
Projects put on hold
Creative Consultancy - Southcenter District
CSS
P&R
Projects put on hold
Project planning continues. There may be implementation in Q3 for some aspects
of this project.
Police Dept. Community Liaison Team
CSS
POLICE
The Community Police Team is focused on Homeless Outreach amid the
COVID-19 Crisis. The emphasis is on providing resources, placement in
shelters and protecting our critical infrastructure from fires started by the
homeless population.
CPT staffing remains unchanged with Matt Valdez as sole Community
Liaison Officer. Plans currently in process for the school resource officers
(SROs) to become Student/Youth Liaisons should they be removed from the
schools. Former SROs would embed as CPT and help focus on youth
engagement and activities.
Special events calendar
ADMIN SVCS
On hold as events are sorted out due to coronavirus response.
On hold as events are sorted out due to coronavirus response.
Ongoing support of block watches
POLICE
PD will examine the viability of virtual block watch meetings and continue to
support as the need arises. PD would be interested in collaborating with
Parks and Rec on these meetings if there is a need.
Contact with blockwatch captains is ongoing via email and phone. No new
blockwatches formed during COVID. CPT will engage virtually upon request.
7/13/2020