HomeMy WebLinkAboutCSS 2020-08-24 Item 1C - Update - Fall Childcare and Family SupportAllan Ekberg, Mayor
Parks & Recreation Department - Rick Still, Director
TO: Community Services & Safety Committee
FROM: Rick Still, Parks & Recreation Director
BY: Darren Hawkins, Youth Program Specialist
CC: Mayor Ekberg
DATE: August 18, 2020
SUBJECT: Fall Childcare and Family Support
ISSUE
Childcare is quickly becoming a major need for the Tukwila families as parents return to work and the
school year approaches. Local schools are offering online only learning and several childcare facilities
are still closed or operating with limited capacity. There is a major shortage of childcare options and
many Tukwila residents need to return to work to provide for their families.
BACKGROUND
Tukwila Parks and Recreation staff have distributed thousands of meals and activity kits to Tukwila
children through the new Park n' Play mobile recreation and outreach program this summer. Staff have
heard several childcare concerns from parents and caregivers. Now that the Tukwila School District
and Impact Schools have announced online learning only as they enter the 2020-2021 school year,
concerns have become even more prominent.
Recreation Staff have developed a fall Childcare and Family Support Program to help families with
childcare needs and learning assistance while providing physical, social, and emotional enrichment for
children. Daily activities will be designed to assist students with online learning and provide
opportunities to play and interaction with other children through recreation, art, STEM, and outdoor
activities. An overview of the program is as follows:
• Full day childcare in a safe, fun, and productive environment for Tukwila students.
• Program Dates: September 14 - December 18, 2020, Monday -Thursday from 8:00 am-4:00 pm
at the Tukwila Community Center. Note: start date is subject to change.
• Program Grades: 2nd - 5th grade students. 1st grade students would be considered, however
due to limited staff capabilities older students would need less computer assistance, therefore,
staff could support more children while maximizing program effectiveness by focusing on grades
2-5.
• Eligibility: Registration will be open to Tukwila Residents only.
• Health and safety protocols would be strictly enforced following King County Public Health and
CDC guidelines including but not limited to:
o Basic health and temperature completed daily upon arrival to the program. Social
distancing would be strictly adhered to.
o Curbside drop-off and pick-up only. Parents/guardians would not enter the building.
o Hygiene protocols including handwashing/sanitizing would occur throughout the day.
o Students would remain in one group through the duration of the program and would not
interact with other groups.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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Fall Childcare and Family Support
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o Work areas and program supplies would be specific to each student and would not be
shared.
o Increased schedule of cleaning/disinfecting throughout each day of program.
Program Options: Several options could be considered to provide this service for Tukwila families,
including the following:
• Option #1 — Program would be administered by full-time recreation staff only.
o Due to limited staff and current staff/student ratios this option could serve 15
participants. Updated guidelines could increase the number of students served.
• Option #2 — Program would be facilitated by the Youth Program Specialist and administered by
part-time seasonal recreation staff.
o Due to current staff/student ratios and building space this option could serve 30
participants. Updated guidelines could increase the number of students served.
• Option #3 — Program would be contracted through another agency, such as Skyhawks. Parks
and Recreation had a successful partnership with Skyhawks this summer to provide a summer
camp option. The Youth Program Specialist would act as a liaison with this option.
o Number of participants would depend on contracted agency and TCC building
requirements but would likely be a minimum of 30 students.
o This option would allow for additional outreach opportunities within the community as it
will require less time requirements of recreation staff.
o Parks and Recreation would not have financial responsibility with this option as
expenditures and revenue would be through the contracted agency.
FINANCIAL IMPACT
The following outlines the financial impact that coordinates with the above options:
Option #1: Full Time Staff Only— 15 students in the program.
Expenses: Staff Costs $106,280.00
Activity/Cleaning Supplies $ 4,250.00
Total Expenses
Revenue: 100% Cost Recovery
75% Cost Recovery
50% Cost Recovery
$110,530.00
$110,520.00 ($1,842.00 monthly tuition per child)
$ 82.980.00 ($1381.50 monthly tuition per child)
$ 55,260.00 ($921.00 monthly tuition per child)
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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Option #2: Part Time Staff— 30 students in the program.
Expenses: Staff Costs $98,964.40
Activity/Cleaning Supplies $ 8,500.00
Total Expenses $107,464.00
Revenue: 100% Cost Recovery
75% Cost Recovery
50% Cost Recovery
$107,490.00 ($895.75 monthly tuition per child)
$ 80,610.00 ($671.75 monthly tuition per child)
$ 53,760.00 ($448.00 monthly tuition per child)
Option #3: Contracted Agency — Minimum of 30 students in the program. In this option the contracted
agency would assume all staff and supply costs as well as receive the revenue associated with this
program. Tukwila Recreation Department would provide the space for the program and act as a liaison
with the community.
RECOM MENDATION
Staff recommends the Parks and Recreation Department offers school support and recreation to support
Tukwila families during the 2020-2021 school year and is recommending option #3 as detailed above. This
option will allow staff to build upon community outreach programs and efforts that were started with the
Park n' Play mobile recreation program while contracting with an agency to provide childcare and family
support at the Tukwila Community Center.
ATTACH MENTS
No attachments
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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TO:
FROM:
BY:
CC:
DATE:
SUBJECT:
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Tukwila City Council
Jay C. Wittwer, Fire Chief
Jay C. Wittwer, Fire Chief
Allan Ekberg, Mayor, David Cline, City Administrator
08/17/2020
2020 Fire Department 2nd Qrt Report
CURRENT STATUS
The Fire Department is reporting on the performance of the 2nd Quarter of 2020. We are providing the
status report for incidents and activities during the 1st and 2nd Quarter of the 2020 budget year. The Fire
Department has met the total adopted budget for Jan 1 to June 30, reflected at 50%. Overtime use is
tracking ($77,802) under projected budget as of June 30, 2020. The Fire Department is projected to be
at or below budget when the final 2020 budget report is provided by the Finance Department. July is not
part of the 2nd quarter we did realize a higher use of overtime, that will be discussed. The focus of this
report is based on performance of service to the community and not as much on budget. The 6 month
review provided by the Mayor, City Administrator and Fire Chief on July 24, 2020 addressed budget in
depth.
BACKGROUND
This is a standard 2nd Qrt Fire Department report.
DISCUSSION
2nd Quarter covers the period through June 2020
As the attached report shows, the Fire Department is providing service to the community as predicted
and within the standards that were adopted by city council in 2019. The Fire Call Trend report, that is
attached, also shows that overall calls are down 19%, which is the affects that Covid-19 has had on the
need for service to our community.
Overtime Usage
One of the key changes in the Fire Department is the reduction in overtime usage from January to
June 2020 as compared to 2019. As the charts show in the attached Power Point, the Fire
Department had already instituted changes to its overtime usage in 2020, which caused significant
savings.
Due to the impacts of COVID-19 and the "Stay Home, Stay Healthy" order, there was an expectation
of reduced revenues as well as reduced calls for service. The first phase of citywide operational
reductions included a directive of no overtime without prior authorization of the Mayor. For the Fire
Department, this meant not using overtime when there is unscheduled leave and to staff an aid car at
Fire Station 52 rather than an engine. This change has resulted in additional savings. It should be
noted that if staffing falls below 12, then overtime is incurred to maintain minimum staffing of 12.
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• Throughout 2019, the average overtime usage per month was
$59,629. On average, of this $59,629 monthly overtime cost, $36,342
was for minimum staffing.
• In 2020, the average monthly overtime usage in Jan -June had decreased to
$22,764, of which $9,887 was for minimum staffing. July 2020 did realize a total
of $40,344 for all overtime, with $31,346 for minimum staffing. Total overtime
year-to-date is $165,645 (31.0% of the
annual budget and $145.9K under the budget allocated through July). The
Department and City Administration team will make adjustments during the 3rd and
4th quarter, if needed to remain within budget for 2020.
The Fire Department has worked diligently in 2020 to stay within the Council's adopted budget. After 6
months in 2020, the Fire Department has only used 25.5% of its allocated budget for overtime. If this
rate is sustained, overtime usage for 2020 will be on or below budget. The month of July has sustained
an increase in minimum staffing overtime, so that daily staffing levels remain at 12 per shift. This is due
to an increase in unscheduled overtime. The Fire Department Management Team is committed to
monitoring the occurrences of overtime. Adjustments may be needed to remain within the adopted 2020
Fire Department budget.
FINANCIAL IMPACT
With these changes to the Fire Department budget tracking and adjustment efforts, the overall goal is to
better track costs and to bring the ending fund balance for the Fire Department 2020 budget within the
adopted budget as approved by the City Council. If a budget amendment is requested before the end
of this year, these tracking efforts will bring clarity to the City Council concerning the status of service
levels and the Fire Department Budget.
RECOMMENDATION
This is for discussion only, forward to the COW if CSS determines this is necessary.
ATTACHMENTS
• FD 2020 2nd Quarter Power Point Report
• Fire Call Trend July 2020 (update Aug 4, 2020)
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