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HomeMy WebLinkAboutCSS 2020-08-24 COMPLETE AGENDA PACKETCity of Tukwila Community Services and Safety Committee O Kate Kruller, Chair O Thomas McLeod O Cynthia Delostrinos Johnson AGENDA Distribution: K. Kruller T. McLeod C. Delostrinos Johnson D. Quinn Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty A. Youn L. Humphrey MONDAY, AUGUST 24, 2020 — 5:30 PM FOSTER CONFERENCE ROOM (6300 Building, Suitc 100) THIS MEETING WIL T BE CONDUCTED AT CITY FACILITIES BASED ON THE OVERNOR'S PROCLAMATION 2 2 THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THIS MEETING IS: 1-253-292-975+, Access Code 339 7257# Item Recommended Action Page Pg.1 1. BUSINESS AGENDA a. An update on SCORE. a. Forward to 9/14 C.O.W. Devon Schrum, Executive Director, SCORE. meeting. Vicky Carlsen, Finance Director b. Parks and Recreation Department projects: b. Forward to 9/14 C.O.W. and Pg.15 (1) A resolution to complete the RCO (Recreation and Conservation Office) grant application. Special Meeting. (2) A contract for park and trail improvements in the amount of $155,000. Kris Kelly, Maintenance & Operations Superintendent, Parks & Recreation c. An update on fall childcare support. c. Committee consideration/ Pg.33 Darren Hawkins, Recreation Specialist decision. d. 2020 2nd Quarter Fire Department report. d. Discussion only. Pg.37 Jay Wittwer, Fire Chief 2. MISCELLANEOUS Next Scheduled Meeting: September 14, 2020 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk©TukwilaWA.gov) for assistance. C >'• South Corrections August 24, 2020 v au E E 0 U U 1 4-) C w CO C 0 U 4u L 0 U C D 0 V) • Opened 2011 • First regiona a) CEO CD 4J 0 a) 4-0 CO 4--) V) • co U 03) 01 N • • Independent HVAC units throughout 2 ca 4—) 0 U I C) C) 4-1 V) t o -E 4 U m cu i U N to ca U cc•c0 �UU�QU • U LCc l0 Z E. C) • c6 • V • • • C U < 0 67 Q 3 I) (/) CU 4; (..) -0 CU O 0 4-, U co (10 • y, friend, or neighbor ro I-1- • V) -0 CU 0 0 • • Reduced rates 0 L.) ›- 5 'E cr cu cu if) tr) U a) • • • • SCORE College Fair September 2019 4 SCORE REENTRY OPREVINSINONOtt, PritiMwielmogoostogr, • tmee05,, utoPm.th AkaNakik,' South Seattle College Introduction/Reentry Orientation Health Services Provided • 0 -0 0 ft, 0 co = co c U 0 0 0 (1) co z C .7.) +-) 0U 2 s_ c a/ 0 U u Lc2 u ,T) •"1-51- ro U a) < < 2 • • 5 v C L L C CU CC • Enhance MAT access t - ' a) -0 0O 0 0 ate+ C O v,O m 0 co ooz - enc6 C-0 E o c i a) w OU Li V) a-, C a) E C •O Q co C6 U a) E O N co a) tU 4- O CO CU C 0 V) co 0 a) •> 0 0 cNi tto v 0 Q - Q N 0 0 c N O •N NI aA U C 2 la > a) U > a) N C6 .0 O CO C6 i 0 CD a) Cm a) W L Cm U ate--+ Q > 0 C .( 0 (1) -C . Bookings by Month - 2020 ro 0 m m Cl Cl Q Cl 0 II nr) 2020 Tukwila Bookings by Type 7 tIA N CO U CU 0 U co N ro ca tZ0 CO C CO 2 8 co n0_ W L_ 0_ N i a) O N a) Q U CL E —0 ocu ro a_ .CD co M • • Additional N-95 masks co Q) +-, E OD CD v U CO 0 Q • a) t/) a .Ci O L Q a) U .� L a) to 0 0 Ca U a) E E 0 4— V) C Ca Q U E a) co o_ • • Pandemic policy • Jail wipe down practices begin 0 a--+ 0 fI) _O O C 1— • 9 O N O N M V L co 2 1 V c a) L a) E 11.1 4- 0 C 0 co Co V a) 0 • Pandemic expense tracking • Staff screening g restrictions raw down/cap V °o O co 0 • • N i O z Q 0 co 0 a c N- co 4-0 U C tap CU C U • . • Stay home order 10 L a) +, C a) U C cry O c O co c v O u 0 U 0 C bI N � A • O a) tan w O • • cn 72 co 0 tiO C •i o a) . 4- CD V) • Teamsters 117 • C) 4J N v U co N • . • National Public Radio Bellevue Reporter • Outside contracts C 0 4+ CO 0. .v co Q O .F+ O E v U 0 w 1 bA 0 0 C L) a) + -, 0 v .> 4- 0 4-+ In v + -+ I- co w 4) S oo 2 N 0 O `-i co O p JCC - N V n� • • • • 4J CD —0 CIA Q c N C) • • . 11 State EOC — Camp Murray • artment of Homeland Security a) 0 • Center for Disease Control • Public Health -Seattle and King County • Governor's Office .1 1 CO a) 0 a) E fa 0 a) 0 a) f6 a--+ N i 0 U • . . • Zone 3 Emergency Management CDC pandemic training for corrections — March 2020 12 U bp co • Monitor facility tone E -0 U • 4- 4- co 4-, 0 -0 2 c 2 CO 4- 4- C (0 4-I co 0 4-, 0 a_ to C c L_ co c v) 0 co 0 4- U C-1,4E 0 .4:1 Cl. > 0 9 41 co t)A 0 L.) _0 (/) tw L(2 c •..... co (..) co _c ._ c Q. tr) D E 0 c 0 o _C s: vl e 0 o_ o O CU 4-) cn _C L.I.J 0 _ _la clZ3 a) 4) a. -0 4-J _Y 03 a ,_ s_ C rt3 CO 0 CO co E • • (i) 2 c • • • • i! t3.0 (I) v) C L_ (.P• _ a) a) tan c CD U C CU 4-1 2 *E E.) c = o_ aJ u , 2 (1) 0 Li) C0 > CU U - cn 4-1 tn CL _C co L.... Ca. 4-1 (1) 0 4-1 _ cr) v) CU 0 • -- > a) c a) uco •..... c 4-0 u co co (./) 4-, a) E ._ . (I) a) u c co _... —, cc • • • • • 1 • Free visit/phone calls for inmates taA Ct3 4-• 0 4-1 0 2 • 13 14 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Rick Still, Parks & Recreation Director BY: Kris Kelly, Acting Parks and Recreation Manager CC: Mayor Ekberg DATE: August 18, 2020 SUBJECT: RCO Grant Application Resolution & Parks & Recreation Capital Improvement Budget Update ISSUE Resolution to apply for RCO funding and update on Capital Improvement projects and budget BACKGROUND Parks and Recreation staff presented updated Capital Improvement Project (CIP) budget sheets to the Community Safety and Services Committee in February 2020. Capital project budgets were updated to reflect recommendations outlined in the Parks, Recreation, and Open Space Plan (PROS) update, which occurred from May 2019 through March 2020. The updated budget sheets were approved at the March 2, 2020 City Council meeting and the PROS plan was adopted by ordinance on April 6, 2020. Since that time, staff have started implementing PROS plan initiatives, including capital project implementation in 2020. DISCUSSION Due to the Coronavirus pandemic and staffing changes, the schedule for performing capital improvements have been modified. 2020 projects will focus on increasing activation by replacing, renovating, adding, or improving amenities in various parks throughout the city. 2020 initiatives include: • Open Space Improvements: Staff applied for a Washington State Recreation Conservation Office (RCO) grant to support the development of the 116th St open space. If awarded, development will begin in 2021 and will include walking paths, lookouts, seating areas, and interpretive signs. As part of the application review process the City will need to adopt a resolution in support of the application and subsequent award. Acquisition of the property with Conservation Futures Trust Funds will be utilized as a match for the grant, no financial match is required. • Park Improvements: The 2020 PROS plan recommended park improvement projects that aligned with community engagement feedback. Staff were eager to accomplish significant smaller projects in 2020 however some projects will be moved to 2021. Staff have identified the following to be completed in 2020: o Foster Park Improvements: ■ Sport Court: During the 42nd Ave. street/utility improvement project the sport court/tennis courts were removed. A new sport court will be installed on the upper part of the park near the playground and restrooms. ■ Walking path: The existing walking path is gravel and will be paved and extended to circle the entire park. o Crestview Park Improvements: 15 INFORMATIONAL MEMO Page 2 ■ Dog Park Picnic Shelter: a shelter will be installed in the dog park area for dog owners to provide respite from weather. ■ Walking path: the existing walking path will be extended to new picnic shelter located in the dog park area. ■ Bicycle Safety Course: A safety course will be installed for new bike riders to learn the safety rules and protocols. The course will be installed in the NW corner near the existing basketball court. o Tukwila Pond: A request for proposals seeking a Master Plan Design for Tukwila Pond occurred this past spring. A review team is currently scoring proposals, will conduct interviews, and staff will present a recommendation at a future Community Services and Safety Committee meeting. • Trail resurfacing: Sections of the Green River Trail and Interurban Trail need to be repaired by replacing pavement. FINANCIAL IMPACT Open Space Improvements: No financial match is required for the 116th open space RCO grant application. Acquisition of the property will be utilized to meet the match requirements for the grant if awarded. The park improvements projects will not use General Fund monies. A combination of King County Levy funds, Park Impact Fees and REET funds will be utilized to implement these projects. Park Improvements: Crestview Park improvements include a shelter, paving, and bicycle safety course: $65,000 Foster Park improvements include a sport court, and walking path improvements: $55,000 Misc. Park Improvements: Crystal Springs fitness station Art Mural various locations Community Message boards various locations Tukwila Pond Master Plan Design is being paid through LTAC Trail Improvements: repairing and replacing pavement $20,000 $125,000 $75,000 RECOMMENDATION Staff is recommending the adoption of a resolution to complete the RCO grant application; and seeking approval to move forward with Park and Trail improvements by authorizing the Mayor to to execute the construction contract with Evergreen Asphalt for $155,000 for the paving of the trails and parks sports courts. Note: the Tukwila Design Master Plan Design contract will be presented in a future meeting. ATTACHMENTS A. Draft Resolution B. Parks CIP approved March 2020. C. Construction Contract for Evergreen Asphalt 16 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/2020 Info Memos/MEMO - Parks & Recreation Capital Budget Update August 2020.doc A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR THE DUWAMISH NEIGHBORHOOD TRAIL PARK PROJECT (#91930102), TO THE RECREATION AND CONSERVATION OFFICE, AS PROVIDED IN RCW 79.105.150, RCW 79A.15.030, WAC 286-13, AND OT H E R APPLICABLE AUTHORITIES. Organization Name (sponsor) City of Tukwila, Washington Resolution No.............. .................. No. Project Number, Name, and RCO Project Number: Project #91930102 Duwamish Neighborhood Trail Park ... RCO # 20-1319 This resolution/authorization authorizes the person identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project for which we seek grant funding assistance managed through the Recreation and Conservation Office ("the Office"). WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced above; and WHEREAS, under the provisions of the Aquatic Lands Enhancement Account (ALEA), RCW 79.105.150, state grant assistance is requested to aid in financing the cost of the Duwamish Neighborhood Trail Park Project; and WHEREAS, under the provisions of the Washington Wildlife and Recreation Program's Outdoor Recreation Account, RCW 79A.15.030 and Title 286 WAC, state grant assistance is requested to aid in financing the cost of developing the Duwamish Neighborhood Trail Park Project; and W:\Word Processing\Resolutions\Grant funding applic-Duwamish Neighborhood Trail Park 8-11-20 KK: Review and analysis by Barbara Saxton Page 1 of 4 17 WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Duwamish Neighborhood Trail Park capital improvement project, as described in the applications; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above "Project(s)." Section 2. The Mayor of the City of Tukwila is authorized to act as a representative/agent for our organization with full authority to bind the organization regarding all matters related to the Project(s), including but not limited to, full authority to: (1) approve submittal of a grant application to the Office, (2) enter into a project agreement(s) on behalf of our organization, (3) sign any amendments thereto on behalf of our organization, (4) make any decisions and submissions required with respect to the Project(s), and (5) designate a project contact(s) to implement the day-to-day management of the grant(s). Section 3. Our organization has reviewed the sample project agreement on the Recreation and Conservation Office's website at: https://rco.wa.gov/wp- content/u loads/201 9/06/Sam IeProjAgreement.pdf. We understand and acknowledge that if offered a project agreement to sign in the future, it will contain an indemnification and legal venue stipulation (applicable to any sponsor) and a waiver of sovereign immunity (applicable to Tribes) and other terms and conditions substantially in the form contained in the sample project agreement and that such terms and conditions of any signed project agreement shall be legally binding on the sponsor if our representative/agent enters into a project agreement on our behalf. The Office reserves the right to revise the project agreement prior to execution and shall communicate any such revisions with the above authorized representative/agent before execution. Section 4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative/agent has full legal authority to enter into a project agreement(s) on its behalf, that includes indemnification, waiver of sovereign immunity (as may apply to Tribes), and stipulated legal venue for lawsuits and other terms substantially in the form contained in the sample project agreement or as may be revised prior to execution. Section 5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with the Office is purely voluntary on our part. Section 6. Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the project agreement, the characteristics of the project, and the characteristics of our organization. W:\Word Processing\Resolutions\Grant funding applic-Duwamish Neighborhood Trail Park 8-11-20 KK: Review and analysis by Barbara Saxton Page 2 of 4 18 Section 7. Our organization further understands that prior to our authorized representative/agent executing the project agreement(s), the RCO may make revisions to its sample project agreement and that such revisions could include the indemnification, the waiver of sovereign immunity, and the legal venue stipulation. Ou r organization accepts the legal obligation that we shall, prior to execution of the project agreement(s), conferwith our authorized representative/agent as to any revisions to th e project agreement from that of the sample project agreement. We also acknowledge and accept that if our authorized representative/agent executes the project agreement(s) with any such revisions, all terms and conditions of the executed project agreement (including but not limited to the indemnification, the waiver of sovereign immunity, and the legal venue stipulation) shall be conclusively deemed to be executed with our authorization . Section 8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. Section 9. Our organization acknowledges and warrants, after conferring with its legal counsel, that no additional legal authorization beyond this authorization is required to make the indemnification, the waiver of sovereign immunity (as may apply to Tribes), and the legal venue stipulation substantially in form shown on the sample project agreement or as may be revised prior to execution legally binding on our organization upon execution by our representative/agent. Section 10. If match is required for the grant, we understand our organ ization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non -cash matching share commitments to this project should they not materialize. Section 11. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until the Project is complete. Section 12. Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and the Office. We agree to dedicate the property in a signed "Deed of Right" for fee acquisitions, or an "Assignment of Rights" for other than fee acquisitions (which docu ments will be based upon the Office's standard versions of those documents), to be recorded on the title of the property with the county auditor. Section 13. Our organization acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the project agreement, or authorized in writing by the Office Director. W: rd Processing\ Resolutions\Grant funding applic-Duwamish Neighborhood Trail Park 8-11-20 KK: Review and analysis by Barbara Saxton Page 3 of 4 19 Section 14. Our organization acknowledges that any property owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the project agreement or an amendment thereto. Section 15. Our organization acknowledges that any property not owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the project agreement or an amendment thereto. Section 16. Our organization certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership u n d e r RCW 90.71.310. Section 17. This resolution/authorization is deemed to be part of the formal grant application to the Office. Section 18. Our organization warrants and certifies, after conferring with its legal counsel, that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of , 2020. ATTEST/AUTHENTICATED: ChristyO'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney W:\Word Processing\Resolutions\Grant funding applic-Duwamish Neighborhood Trail Park 8-11-20 KK: Review and analysis by Barbara Saxton Page 4 of 4 20 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 a 2024 PARKS & RECREATION 301 Fund Cif) "Other After Six Page # PROJECT TITLE 2020 2021 2022 2023 2024 2025 TOTAL Sources Years 28 Lake to Sound Trail 0 0 0 0 0 0 0 0 0 29 Park; Acquisition 1,525 0 0 0 0 0 1,525 1,525 1525 30 Multipurpose Trails 0 0 0 0 0 0 0 0 150 31 Park Improvements 00 0 0 0 0 0 800 0 B00 32 Fort Dent Park 0 0 0 0 0 0 0 0 0 33 Municipal Arts Fund 50 50 50 50 50 50 300 294 50 34 Duwamish Hill Preserve * 0 0 0 0 0 0 0 0 8,018 35 Parks, Recreation & Open Space Plan 0 0 0 0 0 0 0 0 145 36 Tukwila Pond 125 0 0 0 0 0 125 0 7,250 37 Tukwila South Trail 0 0 0 0 0 0 0 0 6,525 38 Hand Boat Launches 0 0 0 0 0 0 0 0 1,801 39 Macadam Winter Garden & Wetland 0 0 0 0 0 0 0 0 1,450 40 Open Space Improvements 180 600 0 0 0 0 780 600 5,800 41 Synthetic Turf Field 0 0 0 0 0 0 0 0 2,900 Grand Total Changes from 2017 to 2019 CIP New: 41 Synthetic Turf Field 2,680 650 50 50 50 50 3,530 2,419 36,414 Park Impact Fee List Projects (fees must be used within 10 years). "* Denotes other funding sources, grants or King County parks levy. Park Impact Fees were effective January 1, 2009, per Ordinance 2366 Updated in 2018 per Ordinance No, 2572 Deleted: Dog Park Projects, Crestview and Foster were completed in 2018. 21 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2020 to 2025 PROJECT: Park Acquisition Project No, 91730103 DESCRIPTION: Acquisition of land to help meet needs of those that live, work, and play in Tukwila. JUSTIFICATION: STATUS: There are recreational deserts within Tukwila, defined as areas more than a 10-Minute walk away from a quality park. The city desires to provide equitable access to a quality park for all Tukwila residents and acquisition of key properties can help address this. Additionally, open spaces are continually being developed and need to be preserved for future generations. To support new development within the city, and the increase of population associated with development (housing, work, or liesure), additional recreational spaces need to be provided to support those that live, work, and play in Tukwila. 2020 Parks, Recreation, and Open Space (PROS) Plan completed and identifies park search areas to address recreational deserts within the city. This project will help implement the PROS Plan and meet the goal of a 10- Minute walk for any resident to a quality park. One parcel was acquired in 2019, on 116th St in Duwamish neighborhood, via King County CFT Grant Funds (CFT). Additional $25K CFT Funds available for "Equitable Access Initial Acquistion Work" project in 2020. MAINT. IMPACT: To be determined. COMMENT: Project is on Park Impact Fee list @ 100%. FINANCIAL Through Estimated 2021 2022 2023 2024 2025 BEYOND TOTAL EXPENSES Design 0 Land (RN')) 151 650 1,525 2,326 Const, Mgmt 0 Construction 0 TOTAL EXPENSES 151 650 1525 0 0 0 0 0 0 2,326 FUND SOURCES Proposed Grant 1,500 1500 Awarded Grant 650 25 675 KC Parks Levy 0 Park Impact Fees 0 REET 1 Funds 0 City Oper. Revenue 151 0 0 0 0 0 0 0 0 151 TOTAL SOURCES 151 650 1525 0 0 0 0 0 0 2326 Streets • • • Rodeo/ **••••. Existlog Trail Regional -Rail Local Park Special Use Perk Open Space Park Search Ares Bila water ""'''Y School 1 -••„. —.--„„ - a 22 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2020 to 2025 PROJECT: Park Improvements Project No. 91730101 DESCRIPTION: Replacement, renovation, addition, and/or improvement of amenities in various parks throughout the city. Projects will focus on increasing activitation and overall capacity of parks. The 6-Year, 2020 Parks, Recreation, and Open Space (PROS) Plan identifies a variety of park improvement projects to be completed based on input from the community engagement efforts. There is not sufficient JUSTIFICATION: funding for all projects however some smaller projects can be completed immediately with existing funding. These projects will focus on increasing activiation of parks and addressing the results of deferred maintenance of the aging park system, by replacing, renovating, adding, or improving amenities in various parks throughout the city. The 2020 PROS Plan identifies the challenges resulting from deferred maintenance of the aging park system STATUS: that has caused a significant need of capital infusion. Multiple smaller -sized capital projects can be completed in 2020 in response to the community's input in the PROS Plan. MAINT. IMPACT: To be determined. COMMENT: 1/0 Municipal Arts Fund for City funded costs to be included, Project is on Park Impact Fee list @ 25%. FINANCIAL Through Estimated in 00's 2018 2019 2020 2021 2022 2023 2024 2025 BEYOND TOTAL EXPENSES Design 42 42 ARTS 1% 8 Land (RAN) 0 Const, Mgmt. 0 Construction 750 750 TOTAL EXPENSES 0 0 800 0 0 0 0 0 - 792 FUND SOURCES Proposed Grant 0 Awarded Grant 0 KC Parks Levy 0 Park Impact Fees 200 200 REET 1 Funds 600 600 City Oper, Revenue 0 0 0 0 0 0 0 0 0 - TOTAL SOURCES 0 0 800 0 0 0 0 0 0 800 enkkriiii* 23 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2020 to 2025 PROJECT: Tukwila Pond Project No. 90930101 DESCRIPTION: Master planning, desiging, and developing the Tukwila Pond Park in coordination with surrounding property developments and in response to the community. There have been a variety of conceptual plans, preliminary studies, and small Public Works projects on site over the last 15 years including a water quality improvements preliminary feasibility study with design, and buffer JUSTIFICATION: enhancements along the east side. Through the 2020 Parks, Recreation, and Open Space (PROS) Plan, the community identified this location as a hidden gem in Tukwila and expressed great interest in seeing the site developed and made accessable. Additionally, there is great support from several surrounding property owners to pursue developing this site further. STATUSThe current site is difficult to access, hidden from view, has significant challenges resulting from deferred STATUS' The and receives significant vandalism, There has been no capital infusion at this site in over ten years. MAINT. IMPACT: To be determined. Council approved expending Lodging Tax funds towards hiring a consultant to develop a whole site Master Plan COMMENT: as it relates to the Southcenter area and surrounding properties. 1% Municipal Arts Fund for City funded construction included. Project is on Park Impact Fee list @ 75%. FINANCIAL Through Estimated 19 2020 2021 2022 2023 2024 2025 BEYOND TOTAL , . . EXPENSES Design ARTS 1% Land (RPN) Const, Mgmt. Construction TOTAL EXPENSES 0 0 125 125 0 0 0 0 1,250 1,000 i 5,000 7,250 1,375 0 1000 5,000 7,375 FUND SOURCES Proposed Grant 0 Awarded Grant 0 KC Parks Levy 0 Park Impact Fees 0 REET 1 Funds 0 Lodging Tax Funds 125 125 City Oper. Revenue 0 0 0 0 0 0 0 0 7250 7,250 TOTAL SOURCES 0 0 125 0 0 0 0 0 7250 7375 24 PROJECT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2020 to 2025 Open Space Improvements Project No. 91930102 DESCRIPTION: Development of new and future acquired properties and open spaces to meet community needs. The city desires to provide equitable access to a quality park for ail Tukwila residents. Developing existing, and potential future acquired properities, into a quality park will help meet this goal. There are multiple open spaces in the Tukwila Park System that are not promoted as public parks or supportive of public use for various reasons (wetlands, steep slopes, vegetation, etc.). Various sites have developable opportunities that would enable them to be promoted as open public use spaces and could help meet the needs of the community while still maintaining the ecological benefits of preserved green space. Many sites exist within the current Tukwila Park System with potential for more sites in the future via the Park Acquisition plan, grants, and property donations. The recently acquired 116th Parcel in the STATUS: Duwamish Neighborhood, boarders the Green River Trail, has 150ft of riverbank and needs preliminary site demo work,. A grant through the Washington State Recreation and Conservation Office (RCO) can be applied for future passive use development: this is a 2-year grant cycle with applications due in May 2020. JUSTIFICATION: MAINT. IMPACT: To be determined. COMMENT: 1% Municipal Arts Fund for City funded construction costs included. Project is on Park Impact Fee fist @ 75%. FINANCIAL Through Estimated in 000's 2018 2019 2020 2021 2022 2023 2024 2025 BEYOND TOTAL EXPENSES DesignIIII 25 124 149 ARTS 1°/0 6 Land (RNV) Const. Mgmt. 150 0 Construction 470 625 TOTAL EXPENSES 600 FUND SOURCES Proposed Grant 600 600 Awarded Grant 0 KC Parks Levy 0 Park Impact Fees 135 135 REET 1 Funds 45 45 City Oper, Revenue 150 0 0 0 0 0 0 0 0 150 TOTAL SOURCES 150 0 180 600 0 0 0 0 0 930 25 26 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contractor! Vendor Name: Evergreen Ashpalt Address: P.O. Box 867 Ravensdale, Wa 98051 Telephone: 425-584-7890 CITY OF TUKWILA Short Farm Contract Contract Number: Project No. 92030102 Budget Item: 301.98.576.800.41.00 Project Name: Park trail Improvements Please initial all attachments, then sign and return copies one and two to: City of Tukwila, Department, 6200 Southcenter Boulevard, Tukwila, Washington 98188. Retain copy three for your records until a fully executed copy is returned to you. AGREEMENT This Agreement, made and entered into this 18th day of August 2020, by and between the City of Tukwila, hereinafter referred to as "City", and Evergreen Asphalt, hereinafter referred to as "Contractor." The City and the Contractor hereby agree as follows: 1. SCOPE AND SCHEDULE OF SERVICES TO BE PERFORMED BY CONTRACTOR. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. TIME OF COMPLETION. The work shall be commenced on 9/1/2020 and be completed no later than 12131/2020. 3. COMPENSATION AND METHOD OF PAYMENT. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $155,000 , except by written agreement of the parties. 4. CONTRACTOR BUDGET. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 5. PAYMENTS. The City shall make payments on account of the contract at completion of the project. 6. ACCEPTANCE AND FINAL PAYMENT. Final payment shall be due 10 days after completion of the work, provided the contract is fully performed and accepted. 7. CONTRACT DOCUMENTS. • The contract includes this Agreement, Scope of Work and Payment Exhibit. The intent of these documents is to include all labor, materials, appliances and services of every kind necessary for the proper execution of work, and the terms and conditions of payment therefore. CA revised May 2020 Page 1 27 • The documents are to be considered as one, and whatever is called for by any one of the documents shall be as binding as if called for by all. • The Contractor agrees to verify all measurements set forth in the above documents and to report all differences in measurements before commencing to perform any work hereunder. 8. MATERIALS, APPLIANCES AND EMPLOYEES. • Except as otherwise noted, the Contractor shall provide and pay for all materials, labor, tools, water, power and other items necessary to complete the work. Unless otherwise specified, all material shall be new, and both workmanship and materials shall be of good quality. Contractor warrants that all workmen and subcontractors shall be skilled in their trades. 9. SURVEYS, PERMITS AND REGULATIONS. The City shall furnish all surveys unless otherwise specified. Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor. Easements for permanent structures or permanent changes in existing facilities shall be secured and paid for by the City unless otherwise specified. The Contractor shall comply with all laws and regulations bearing on the conduct of the work and shall notify the City in writing if the drawings and specifications are at variance therewith. 10. PROTECTION OF WORK, PROPERTY AND PERSONS. The Contractor shall adequately protect the work, adjacent property and the public and shall be responsible for any damage or injury due to any act or neglect. 11. ACCESS TO WORK. The Contractor shall permit and facilitate observation of the work by the City and its agents and public authorities at all times. 12. CHANGES IN WORK. The City may order changes in the work, the contract sum being adjusted accordingly. All such orders and adjustments shall be in writing. Claims by the Contractor for extra cost must be made in writing before executing the work involved. 13. CORRECTION OF WORK. The Contractor shall re -execute any work that fails to conform to the requirements of the contract and that appears during the progress of the work, and shall remedy any defects due to faulty materials or workmanship which appear within a period of one year from date of completion of the contract and final acceptance of the work by the City unless the manufacturer of the equipment or materials has a warranty for a longer period of time, which warranties shall be assigned by Contractor to City. The provisions of this article apply to work done by subcontractors as well as to work done by direct employees of the Contractor. 14. OWNER'S RIGHT TO TERMINATE CONTRACT. Should the Contractor neglect to execute the work properly, or fail to perform any provision of the contract, the City, after seven days' written notice to the contractor, and his surety, if any, may without prejudice to any other remedy the City may have, make good the deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contract or, at the City's option, may terminate the contract and take possession of all materials, tools, appliances and finish work by such means as the City sees fit, and if the unpaid balance of the contract price exceeds the expense of finishing the work, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the City. 15. PAYMENTS. Payments shall be made as provided in the Agreements. Payments otherwise due may be withheld on account of defective work not remedied, liens filed, damage by the Contractor to others not adjusted, or failure to make payments properly to the subcontractors. 16. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided. by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: CA revised May 2020 28 Page 2 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute with it. a Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain insurance as required shall constitute a material breach of contract, upon which the City may, after giving five CA revised May 2020 Page 3 29 business -days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 17. PERFORMANCE BOND. The Contractor shall furnish to the City prior to start of construction a performance bond at 100% of the amount of the contract and in a form acceptable to the City. In lieu of bond for contracts less than $25,000, the City may, at the Contractor's option, hold 5% of the contract amount as retainage for a period of 30 days after final acceptance or until receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens, whichever is later. 18. LIENS. The final payment shall not be due until the Contractor has delivered to the City a complete release of all liens arising out of this contract or receipts in full covering all labor and materials for which a lien could be filed, or a bond satisfactory to the City indemnifying the City against any lien. 19. SEPARATE CONTRACTS. The City has the right to execute other contracts in connection with the work and the Contractor shall properly cooperate with any such other contracts. 20. ATTORNEYS FEES AND COSTS. In the event of legal action hereunder, the prevailing party shall be entitled to recover its reasonable attorney fees and costs. 21. CLEANING UP. The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work, shall remove from the premises all rubbish, implements and surplus materials and leave the premises clean. 22. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 23. PREVAILING WAGES. The Contractor shall pay all laborers, workmen and mechanics the prevailing wage and shall file the required "Statement of Intent to Pay Prevailing Wages" in conformance with RCW 39.12.040. 24. DISCRIMINATION PROHIBITED. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 25. ENTIRE AGREEMENT; MODIFICATION. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 26. SEVERABILITY AND SURVIVAL. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 27. NOTICES. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila CA revised May 2020 30 Page 4 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 28, APPLICABLE LAW; VENUE; ATTORNEY'S FEES. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. IN WITNESS WHEREOF, the parties hereto executed this Agreement the day and year first above written. CITY OF TUKWILA By: By: Signature Signature Printed Name: Allan Ekberg, Mayor Printed Name: - Date: Title: r Date: ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: BY: Office of the City Attorney 8- is_ Zo CA revised May 2020 Page 5 31 32 Allan Ekberg, Mayor Parks & Recreation Department - Rick Still, Director TO: Community Services & Safety Committee FROM: Rick Still, Parks & Recreation Director BY: Darren Hawkins, Youth Program Specialist CC: Mayor Ekberg DATE: August 18, 2020 SUBJECT: Fall Childcare and Family Support ISSUE Childcare is quickly becoming a major need for the Tukwila families as parents return to work and the school year approaches. Local schools are offering online only learning and several childcare facilities are still closed or operating with limited capacity. There is a major shortage of childcare options and many Tukwila residents need to return to work to provide for their families. BACKGROUND Tukwila Parks and Recreation staff have distributed thousands of meals and activity kits to Tukwila children through the new Park n' Play mobile recreation and outreach program this summer. Staff have heard several childcare concerns from parents and caregivers. Now that the Tukwila School District and Impact Schools have announced online learning only as they enter the 2020-2021 school year, concerns have become even more prominent. Recreation Staff have developed a fall Childcare and Family Support Program to help families with childcare needs and learning assistance while providing physical, social, and emotional enrichment for children. Daily activities will be designed to assist students with online learning and provide opportunities to play and interaction with other children through recreation, art, STEM, and outdoor activities. An overview of the program is as follows: • Full day childcare in a safe, fun, and productive environment for Tukwila students. • Program Dates: September 14 - December 18, 2020, Monday -Thursday from 8:00 am-4:00 pm at the Tukwila Community Center. Note: start date is subject to change. • Program Grades: 2nd - 5' grade students. 1st grade students would be considered, however due to limited staff capabilities older students would need less computer assistance, therefore, staff could support more children while maximizing program effectiveness by focusing on grades 2-5. • Eligibility: Registration will be open to Tukwila Residents only. • Health and safety protocols would be strictly enforced following King County Public Health and CDC guidelines including but not limited to: o Basic health and temperature completed daily upon arrival to the program. Social distancing would be strictly adhered to. o Curbside drop-off and pick-up only. Parents/guardians would not enter the building. o Hygiene protocols including handwashing/sanitizing would occur throughout the day. o Students would remain in one group through the duration of the program and would not interact with other groups. Tukwila City Hall ; 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 33 Fall Childcare and Family Support August 18, 2020 Page 2 o Work areas and program supplies would be specific to each student and would not be shared. o Increased schedule of cleaning/disinfecting throughout each day of program. Program Options: Several options could be considered to provide this service for Tukwila families, including the following: • Option #1 — Program would be administered by full-time recreation staff only. o Due to limited staff and current staff/student ratios this option could serve 15 participants. Updated guidelines could increase the number of students served. • Option #2 — Program would be facilitated by the Youth Program Specialist and administered by part-time seasonal recreation staff. o Due to current staff/student ratios and building space this option could serve 30 participants. Updated guidelines could increase the number of students served. • Option #3 — Program would be contracted through another agency, such as Skyhawks. Parks and Recreation had a successful partnership with Skyhawks this summer to provide a summer camp option. The Youth Program Specialist would act as a liaison with this option. o Number of participants would depend on contracted agency and TCC building requirements but would likely be a minimum of 30 students. o This option would allow for additional outreach opportunities within the community as it will require less time requirements of recreation staff. o Parks and Recreation would not have financial responsibility with this option as expenditures and revenue would be through the contracted agency. FINANCIAL IMPACT The following outlines the financial impact that coordinates with the above options: Option #1: Full Time Staff Only— 15 students in the program. Expenses: Staff Costs $106,280.00 Activity/Cleaning Supplies $ 4,250.00 Total Expenses Revenue: 100% Cost Recovery 75% Cost Recovery 50% Cost Recovery $110,530.00 $110,520.00 ($1,842.00 monthly tuition per child) $ 82.980.00 ($1381.50 monthly tuition per child) $ 55,260.00 ($921.00 monthly tuition per child) Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 34 Fall Childcare and Family Support August 18, 2020 Page 3 Option #2: Part Time Staff— 30 students in the program. Expenses: Staff Costs $98,964.40 Activity/Cleaning Supplies $ 8,500.00 Total Expenses $107,464.00 Revenue: 100% Cost Recovery 75% Cost Recovery 50% Cost Recovery $107,490.00 ($895.75 monthly tuition per child) $ 80,610.00 ($671.75 monthly tuition per child) $ 53,760.00 ($448.00 monthly tuition per child) Option #3: Contracted Agency — Minimum of 30 students in the program. In this option the contracted agency would assume all staff and supply costs as well as receive the revenue associated with this program. Tukwila Recreation Department would provide the space for the program and act as a liaison with the community. RECOMMENDATION Staff recommends the Parks and Recreation Department offers school support and recreation to support Tukwila families during the 2020-2021 school year and is recommending option #3 as detailed above. This option will allow staff to build upon community outreach programs and efforts that were started with the Park n' Play mobile recreation program while contracting with an agency to provide childcare and family support at the Tukwila Community Center. ATTACHMENTS No attachments Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 35 36 TO: FROM: BY: CC: DATE: SUBJECT: Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Tukwila City Council Jay C. Wittwer, Fire Chief Jay C. Wittwer, Fire Chief Allan Ekberg, Mayor, David Cline, City Administrator 08/17/2020 2020 Fire Department 2nd Qrt Report CURRENT STATUS The Fire Department is reporting on the performance of the 2nd Quarter of 2020. We are providing the status report for incidents and activities during the 1st and 2nd Quarter of the 2020 budget year. The Fire Department has met the total adopted budget for Jan 1 to June 30, reflected at 50%. Overtime use is tracking ($77,802) under projected budget as of June 30, 2020. The Fire Department is projected to be at or below budget when the final 2020 budget report is provided by the Finance Department. July is not part of the 2nd quarter we did realize a higher use of overtime, that will be discussed. The focus of this report is based on performance of service to the community and not as much on budget. The 6 month review provided by the Mayor, City Administrator and Fire Chief on July 24, 2020 addressed budget in depth. BACKGROUND This is a standard 2nd Qrt Fire Department report. DISCUSSION 2nd Quarter covers the period through June 2020 As the attached report shows, the Fire Department is providing service to the community as predicted and within the standards that were adopted by city council in 2019. The Fire Call Trend report, that is attached, also shows that overall calls are down 19%, which is the affects that Covid-19 has had on the need for service to our community. Overtime Usage One of the key changes in the Fire Department is the reduction in overtime usage from January to June 2020 as compared to 2019. As the charts show in the attached Power Point, the Fire Department had already instituted changes to its overtime usage in 2020, which caused significant savings. Due to the impacts of COVID-19 and the "Stay Home, Stay Healthy" order, there was an expectation of reduced revenues as well as reduced calls for service. The first phase of citywide operational reductions included a directive of no overtime without prior authorization of the Mayor. For the Fire Department, this meant not using overtime when there is unscheduled leave and to staff an aid car at Fire Station 52 rather than an engine. This change has resulted in additional savings. It should be noted that if staffing falls below 12, then overtime is incurred to maintain minimum staffing of 12. Page 1 of 2 37 • • Throughout 2019, the average overtime usage per month was $59,629. On average, of this $59,629 monthly overtime cost, $36,342 was for minimum staffing. In 2020, the average monthly overtime usage in Jan -June had decreased to $22,764, of which $9,887 was for minimum staffing. July 2020 did realize a total of $40,344 for all overtime, with $31,346 for minimum staffing. Total overtime year-to-date is $165,645 (31.0% of the annual budget and $145.9K under the budget allocated through July). The Department and City Administration team will make adjustments during the 3rd and 4th quarter, if needed to remain within budget for 2020. The Fire Department has worked diligently in 2020 to stay within the Council's adopted budget. After 6 months in 2020, the Fire Department has only used 25.5% of its allocated budget for overtime. If this rate is sustained, overtime usage for 2020 will be on or below budget. The month of July has sustained an increase in minimum staffing overtime, so that daily staffing levels remain at 12 per shift. This is due to an increase in unscheduled overtime. The Fire Department Management Team is committed to monitoring the occurrences of overtime. Adjustments may be needed to remain within the adopted 2020 Fire Department budget. FINANCIAL IMPACT With these changes to the Fire Department budget tracking and adjustment efforts, the overall goal is to better track costs and to bring the ending fund balance for the Fire Department 2020 budget within the adopted budget as approved by the City Council. If a budget amendment is requested before the end of this year, these tracking efforts will bring clarity to the City Council concerning the status of service levels and the Fire Department Budget. RECOMMENDATION This is for discussion only, forward to the COW if CSS determines this is necessary. ATTACHMENTS • FD 2020 2nd Quarter Power Point Report • Fire Call Trend July 2020 (update Aug 4, 2020) Page 2 of 2 38 a+ c d 4_, E coo av (1) CC C3 " 0 CD N " o L N �1 D 11. cf AS ma N 0 v N a) E it — a) N C 0 Q a) cc a) aA CO s- a) > Q v E > co U • Response Type • a) E >° Apparatus' Cal N OD C C 4— (0 vi E E C a) 2 � 4.7 I aA C 0 13.0 o N rn N 0 a, co © �� C L > E �, a) CL > u 0 < Ir. 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N N N N N N N N N N N N N +/T h h N N emi 0 N N N CO N N N a f w/PA Codes 49 50 Vil) o •_, o L. Q. I. • • L 0 IL H a 0 0 / COMPLETED 2019 Annua l .1 (NI 3. Mid -year report / COMPLETED c 0 a) U a--+ U co L Q a) E a) C E co a) 4A ID t-' co 0 U L co Q 1 LE a) O L \ 0 a) a) 2 L co C 0 within the 2020 adopted budget / In Process o VI O 0 CI 3 • -I. a a--+ 4- CO N C 0 CO U N uJ CL v) 5 L 0 OQ UP N L L 0 ° dm 0 co a) Reduce training, except for mandatory or required Scrub Fire Budget - approximately $80000 Reduce Overtime a) U .� L a) V) c L n Q MO co (/) E E 12 vs 13 MI istration/Support) ring Freeze 2 positions (Adm 00 00 O COCV 0 - J LL LL Q Working with Loca a) ra L F- 0 z N od 51 52 0 a) �V a) L. v) 4. 0 a a m u) C • E • a) a C 0 2 V C a) 0) a) E W 0 a) 0 0 0 N N CO 0 eV CNI - 0 N 1- CO 0- 4J V) L 4-- a) F— i aJ a) co CD 2 U a) ., L E W 45 2.) 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July '20 Edition City f Tukwila Facilities Of sckl,, C+sssa %LirrJ 16, 3654 pg. 1 r % Change in Case Volume Metrics ('20 vs '19) Change in Total Case Volume Change in EMS Case Volume % Change '20 vs '19 Station Janua Februa Marchi April May 51 -12% 11% -19% -47% -47% 52 5% 1% 0% -35% -35% .......... 53 6% 23% 8% 32% 24% 54 11% -14% 11% ' -27% 25% i All TFD -7% -6% -10% -27% -26% Station 1 54 All TF June Jul YTD -23% -24% -23% - 35% -69% -25% -46% -23% ! -22% -14% -3% l.. -15% -26% -20% L -17% , Change in Fire Case Volume % Change '20 vs '19 anuary February_ March , April May June -5% -4% -42% -20% -52% 0% 7% -22% 0% -11% 19% -25% 83% -9% -44% -10% -24% -57% 35% 11% 63% 7% -41% -47% 3% -8% -22% ( -9% -21% -31% Jul YTD -18% 1 -21% m.w - 47% -14% 14% 17%.,_. -13% -20% 10% i -15% % Change Station 1 January Februa 51 -11% 26% 52 3% 12% 53 -6% -7% 54 -7% j -12% All TFD -7% 4% March April 12% -50% 1% -35% 9% -29% 13% -31% -6% -28% May June 49% -30% 59% -41% ., 31% -37% 24% -8% 32% July YTD 27% -23% - 74% 30% 24% -18% -7% -15% -22% -17% Change in Service Case Volume % Change '20 vs '19 Station January (Februa March I Aril May,June ▪ 51 -50% -42% 100% -73% 17% -31% • 52 1 100% -50% 50% -80% 1 700% 50% 53 -38% c -87% -57% -86% N/A -80% 29% ; -78% -80% -14% L 33% 400% -32% -69% -35% -61% 11 100% I -13% 54 All TFD my YTD -14% -32% - 67% 4% 67% -60% 700% -6% -31% -34% # Change in Case Volume Metrics ('20 vs '19) Change in Total Case Volume Change in EMS Case Volume Station January 51 -15 54 All TFD 8 5 # Change '20 vs '19 Februa March April May 12 l -22 -50 -59 -1 1 0 -28 -28 18 6 -24 -20 22 -17 -40 -38 29 1 -51 -131 -135 June -27. -33 37 19 - 130 Change in Fire Case Volume Station January Februa 1 -1 -1 2 53_......._..- 10 ..... -1 �54.._._.... ...,-7 ...-._,.1.-.. All TFD # Change '20 vs '19 March 9 April May -14 -4 -14 5 7 -22 Ju Y 32 -61 -19 - 105 YTD Station 193 51 -147_.-.. 52__. 120 53 158 54 — .. 616 All TFD -2 June 0 1 4 -1 -7 -14 July -3 YTD 41 15.....,.. _19...._ -24..._.. -22 -40 I -12 -106 Station 51 52 # Change '20 vs '19 January Februa 1 March April I May 10 19 10 -38 -45 Wl 2,6�.___. -23 1 -38 -16 14 5 -17 21 18 -40 -32 22 105 -129 s -8 Change in Service Case Volume # Change '20 vs '19 JanuaryFebruarii March NAl May -4 -5 2 -8 1 -, -3 54 -2 -7 All TFD -10 -4 9 une July YTD 23 -24 -131 29 -50 -133 19 13 -72 8 -132 -83 ...., ..._.438 une July 4. -1 1 -4 -4 -4 7 3 -8 YTD -19 -29 -2. .. -65 Synopsis of Above Metrics 1. Total TFD Case Volume in July `20 represented a decrease of 20% compared to July '19 (Jan, Feb, March, April, May, June averaged a 17% decrease). In other words, July '20 had 105 fewer cases than July '19. 2. EMS continued carrying the case volume metrics lower, with 83 fewer in July '20 than July '19. There were 12 fewer Fire cases and 8 fewer Service calls over these same ranges. 3. Year to date through July 31st, total case volume for the Tukwila Fire Department has fallen 17% compared to the same time frame in 2019. This equates to 616 fewer cases. 4. Be cautious when comparing station -specific trends due to Stn 54's Aid Car operating out of Stn 52 when staffing is low. pg. Additional notes: 1. Feb 2020 is a leap month with 3.57% more days than the previous three Febs. 2. Because of their infrequent occurrence, Fire and Service response calls are more subject to wilder "% Changes" than EMS responses. YTD, we've averaged just a few of these types of calls (combined) each day. An increase or decrease of just one of these types of calls per day would result in a change of about a third. This helps to explain some of the volatility in the graphs and charts. 3. Station -related metrics are based on "Primary Station": while more than one station may respond to a single call, only the station deemed as primary by ValleyCom gets the credit. In some cases, an OSA (Outside Agency/Mutual Aid) unit will be designated as primary on a call within Tukwila. Those calls are included within "All TFD" metrics but not within individual Station metrics. pg 3 JJ Total Monthly Case Volume 2019 2020 2019 20 2020 2019 2020 51 52 53 54 ■ January 121 106 76 80 72 0 February 110 122 76 75 S0 0March 116 94 90 90 79 - April 107 57 80 52 76 May 126 67 31 53 55 June 120 93 93 60 81 in July 135 103 89 28 83 EMS Monthly Case Volume 76 158 140 62 154 132 73 150 133 52 149 109 65 153 115 44 139 120 64 147 1a3 2019 2020 2019 2020 2019 2020 2019 2020 51 52 53 51 O January 92 32 59 61 52 49 131 122 0 February 73 92 52 58 54 50 136 120 a( March 81 71 69 68 56 61 137 119 5 April 76 38 66 43 59 42 128 88 O May 92 47 64 26 68 47 133 101 WJune 76 53 71 42 52 33 108 99 • July 88 64 68 18 55 42 123 115 a January February March April ES. May Rs June July "'January A February A Mardi April Map A June • July 600 500 uti 300 200 100 0 450 r6u0 350 300 25G 21)2 150 100 50 0 2016 2016 Total Monthly Case Volume 2017 2018 2019. EMS Monthly Case Volume 2017 2018 2019 2020 2020 J8 pg. 6 Fire Monthly Case Volume 2016 2017 .201E 2019 2020 Service Monthly Case Volume 2016 2017 201E 2019 2020 Year 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020 2020 2020 2020 Total Cases Month Name January February March April May__.. June July August September October November December January February March April ._ .... __.._ A_. May June July August September October November December January February m M March April May m _.. June July August September October November December January February March April May June .__� _._...._. July _...l. August September October November December January February March April ay June _T TTTTTTTTT July EMS Cases Cases Year Month Name 482 2016 January 456 2016 February 519 2016 March 464 2016 April 489 ...._ ..............2016 ........ May .. 489 2016 June 535 2016 1July 532 2016 August 429 2016 September 483 2016 October 433 2016 November 440 2016 December 448 2017 January 475 2017 February 522 2017 March 459 2017 April 474 2017 'May w µ 508 2017 June 526 2017 July 531 2017 August 456 2017 September 477 2017 October 526 2017 November 469 2017 December ( 475 2018 January 433 2018 February 448 2018 I March 447 2018 April 85 2018 _�.Ma? 527 2018 June 489 2018 2018 July August ..__._�_. 532 374 499 2018 September 379 487 2018 October 376 465 2018 November 360 430 2018 December 352 504 2019 January 379 488 2019 ;February 353 508 2019 March 477 2019 April 520 2019 May 507 2019 June 533____ TT2019 July 501 2019 August 478 2019 September 453 2019 October 475 2019 November 535 2019 December 469 2020 January 459 2020 February 457 2020 March 346 2020 April 385 2020 May a.. 270 377 2020 June 265 428 2020 ��.��... �.w._... July.�v. 299 Cases 377µ 361 392 mm 361 381 352 393 .._ 363 326vw 388 339 329 324 350 407 350 353 390 362 391T0 338 377 396 372 375 345 360 357 362 380 386 375_ 399 350 382E 366 365 311 376 424 351 367 364 270 Fire Cases Year Month Name # Cases1 2016 January 84 2016 February 65 2016 March 93 2016 April 86 2016 May 85 2016 June i 111 2016 July 110 2016 August 140 2016 September 79 2016 October 70 2016 November 73 2016 December 82 2017 January j 89 2017 February 66 2017 March 92 2017 April 72 2017 May I 100 2017 June 87 2017 July 143 2017 August 111 2017 September 98 2017 October 77 2017 November 95 2017 December 73 2018 January 2018 February 2018 March 2018 April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2019 January 2019 February 2019 .._ March 2019 April 2019 May 2019 June __�__ ____ 2019 July my 2019 August 2019 September 2019 October 2019 November 2019 December 2020 January 2020 February 2020 March 2020_.._ AprI�. 2020 May 2020 June 2020 July Service Cases Year Month Name 2016 January 2016 February 2016 March 2016 April 2016 May 2016 June 2016 July 2016 August 2016 September 2016 October 2016 November 2016 December 2017 January 2017 February 2017 March 2017 April 36 2017 May 21 2017 June 27 2017 July 2017 August Cases 21 25 29 16 22 22.w.,... 29 25 TTT 21_... 25 21 . _) 28 34 2017 September 2017October 56 23 19 28 17 .__.. 20 2017 November 34 2017 December 24 2018 January 21 I 2018 February30 61 2018 Marchm 27 75 2018 April 13 101 2018 May 20 112 2018 June 32 116 2018 July_m._... _.. 24 142 2018 August 16 91 2018 September 20 88 2018 October 23 73 2018 November 27 44 ( 2018 December 30 93 2019 January 31 83 2019 February 101 2019 March 70 2019 April 104 2019 May 131 121 102 93. 110 9 82 96 76 79 64 91 109 2019 June 2019___. July______________.__ .....,.,�......,.�._,_._._.w 2019 August 2019 September 2019 October 2019 November 2019 December 2020 January 2020 February 2020 March 2020 April 2020 May w.� 2020 June TTTTTTTTT 2020 July 48 20 31 15 23 _20.___ 26 29 25 23 21 15 12 30 20 1 Pg. 8 Call and Response Type Legend iOrg. CALL TYPE Literal Call Type Response Type ACCINF Acc with lni EMS ACCMDF ALS IN Acc EMS ACCWAF VehAcc Inv Water EMS AFA Fire Alarm Fire AID Aid EMS AIDH Aid Call Hazard EMS 'AIDMD Aid Medic EMS AIDMDH Aid Medic EMS AIDSVC Aid Service EMS AIDUNK Unknown Aid Call EMS BARK [Beauty Bark Fire Fire BRSH BrushFire No Exp Fire BRSHEX BrushFire Exp Fire CHIMNE Chimney Fire Fire CO [CO Alarm EMS Commercial Fire Fire COMFIR CPR CPR in Progress EMS CPRF CPR in Progress EMS DERAIF Train Derailment EMS DROWNF Drowning EMS DUMP Dumpster No Exp Fire DUMPEX Dumpster Exp Fire ELECTR Electrical Fire Fire EXPLOS Explosion No Fir Fire HZINV Haz Mat Invest EMS HZLEAK Haz Mat Leak EMS ILBURN Illegal Bum Fire INFOF Info - Non Disp N/A MCI1F MCI EMS I MEDIC MEDIC Mutual Aid EMS Org. CALL TYPE MINFIR MUTUAL NGASIN NGASXT NONSTR OBV ODF ODMDF ODORIN ODORXT POOLF RESCUE RESFIR RIVER SERVIC SHACK SHOTMF SMOKXT SPILL STABF STABMF STORM SUSFIR SWFA UNKFIR VEHCOM VEHEX VEHPAS WASH WIRES Literal Call Type Minor Fir NoThrt Mutual Request NatGas Lk Inside NatGas Lk Outsid NonThrt SmallFir Obvious Overdose Overdose Medic Odor Invest Odor Invest Out Drowning_Medic Rescue Residential Fire River Rescue Non Aid Service Shack Shed Fire [Shooting Medic Smoke Invest Out Flammable Liquid Stabbing StabbijiQMedic Storm Poss Arson Out Swfa Unk Type Fire Comm Veh Fire Veh Fire W/Expo Pass Veh Fire iWashdown Power Lines Down Response Type Fire N/A Fire Fire Fire EMS EMS EMS Service Service EMS EMS Fire EMS Service Fire EMS Fire EMS EMS EMS Service Fire Service Fire Fire Fire Fire Service Service Pg, 9 62