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HomeMy WebLinkAboutCSS 2020-08-24 Item 1D - Report - 2020 2nd Quarter Report - Fire DepartmentTO: FROM: BY: CC: DATE: SUBJECT: Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Tukwila City Council Jay C. Wittwer, Fire Chief Jay C. Wittwer, Fire Chief Allan Ekberg, Mayor, David Cline, City Administrator 08/17/2020 2020 Fire Department 2nd Qrt Report CURRENT STATUS The Fire Department is reporting on the performance of the 2nd Quarter of 2020. We are providing the status report for incidents and activities during the 1st and 2nd Quarter of the 2020 budget year. The Fire Department has met the total adopted budget for Jan 1 to June 30, reflected at 50%. Overtime use is tracking ($77,802) under projected budget as of June 30, 2020. The Fire Department is projected to be at or below budget when the final 2020 budget report is provided by the Finance Department. July is not part of the 2nd quarter we did realize a higher use of overtime, that will be discussed. The focus of this report is based on performance of service to the community and not as much on budget. The 6 month review provided by the Mayor, City Administrator and Fire Chief on July 24, 2020 addressed budget in depth. BACKGROUND This is a standard 2nd Qrt Fire Department report. DISCUSSION 2nd Quarter covers the period through June 2020 As the attached report shows, the Fire Department is providing service to the community as predicted and within the standards that were adopted by city council in 2019. The Fire Call Trend report, that is attached, also shows that overall calls are down 19%, which is the affects that Covid-19 has had on the need for service to our community. Overtime Usage One of the key changes in the Fire Department is the reduction in overtime usage from January to June 2020 as compared to 2019. As the charts show in the attached Power Point, the Fire Department had already instituted changes to its overtime usage in 2020, which caused significant savings. Due to the impacts of COVID-19 and the "Stay Home, Stay Healthy" order, there was an expectation of reduced revenues as well as reduced calls for service. The first phase of citywide operational reductions included a directive of no overtime without prior authorization of the Mayor. For the Fire Department, this meant not using overtime when there is unscheduled leave and to staff an aid car at Fire Station 52 rather than an engine. This change has resulted in additional savings. It should be noted that if staffing falls below 12, then overtime is incurred to maintain minimum staffing of 12. Page 1 of 2 37 • • Throughout 2019, the average overtime usage per month was $59,629. On average, of this $59,629 monthly overtime cost, $36,342 was for minimum staffing. In 2020, the average monthly overtime usage in Jan -June had decreased to $22,764, of which $9,887 was for minimum staffing. July 2020 did realize a total of $40,344 for all overtime, with $31,346 for minimum staffing. Total overtime year-to-date is $165,645 (31.0% of the annual budget and $145.9K under the budget allocated through July). The Department and City Administration team will make adjustments during the 3rd and 4th quarter, if needed to remain within budget for 2020. The Fire Department has worked diligently in 2020 to stay within the Council's adopted budget. After 6 months in 2020, the Fire Department has only used 25.5% of its allocated budget for overtime. If this rate is sustained, overtime usage for 2020 will be on or below budget. The month of July has sustained an increase in minimum staffing overtime, so that daily staffing levels remain at 12 per shift. This is due to an increase in unscheduled overtime. The Fire Department Management Team is committed to monitoring the occurrences of overtime. Adjustments may be needed to remain within the adopted 2020 Fire Department budget. FINANCIAL IMPACT With these changes to the Fire Department budget tracking and adjustment efforts, the overall goal is to better track costs and to bring the ending fund balance for the Fire Department 2020 budget within the adopted budget as approved by the City Council. If a budget amendment is requested before the end of this year, these tracking efforts will bring clarity to the City Council concerning the status of service levels and the Fire Department Budget. RECOMMENDATION This is for discussion only, forward to the COW if CSS determines this is necessary. ATTACHMENTS • FD 2020 2nd Quarter Power Point Report • Fire Call Trend July 2020 (update Aug 4, 2020) Page 2 of 2 38 a+ c d 4_, E coo av (1) CC C3 " 0 CD N " o L N �1 D 11. cf AS ma N 0 v N a) E it — a) N C 0 Q a) cc a) aA CO s- a) > Q v E > co U • Response Type • a) E >° Apparatus' Cal N OD C C 4— (0 vi E E C a) 2 � 4.7 I aA C 0 13.0 o N rn N 0 a, co © �� C L > E �, a) CL > u 0 < Ir. 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N N N N N N N N N N N N N +/T h h N N emi 0 N N N CO N N N a f w/PA Codes 49 50 Vil) o •_, o L. Q. I. • • L 0 IL H a 0 0 / COMPLETED 2019 Annua l .1 (NI 3. Mid -year report / COMPLETED c 0 a) U a--+ U co L Q a) E a) C E co a) 4A ID t-' co 0 U L co Q 1 LE a) O L \ 0 a) a) 2 L co C 0 within the 2020 adopted budget / In Process o VI O 0 CI 3 • -I. a a--+ 4- CO N C 0 CO U N uJ CL v) 5 L 0 OQ UP N L L 0 ° dm 0 co a) Reduce training, except for mandatory or required Scrub Fire Budget - approximately $80000 Reduce Overtime a) U .� L a) V) c L n Q MO co (/) E E 12 vs 13 MI istration/Support) ring Freeze 2 positions (Adm 00 00 O COCV 0 - J LL LL Q Working with Loca a) ra L F- 0 z N od 51 52 0 a) �V a) L. v) 4. 0 a a m u) C • E • a) a C 0 2 V C a) 0) a) E W 0 a) 0 0 0 N N CO 0 eV CNI - 0 N 1- CO 0- 4J V) L 4-- a) F— i aJ a) co CD 2 U a) ., L E W 45 2.) 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July '20 Edition City f Tukwila Facilities Of sckl,, C+sssa %LirrJ 16, 3654 pg. 1 r % Change in Case Volume Metrics ('20 vs '19) Change in Total Case Volume Change in EMS Case Volume % Change '20 vs '19 Station Janua Februa Marchi April May 51 -12% 11% -19% -47% -47% 52 5% 1% 0% -35% -35% .......... 53 6% 23% 8% 32% 24% 54 11% -14% 11% ' -27% 25% i All TFD -7% -6% -10% -27% -26% Station 1 54 All TF June Jul YTD -23% -24% -23% - 35% -69% -25% -46% -23% ! -22% -14% -3% l.. -15% -26% -20% L -17% , Change in Fire Case Volume % Change '20 vs '19 anuary February_ March , April May June -5% -4% -42% -20% -52% 0% 7% -22% 0% -11% 19% -25% 83% -9% -44% -10% -24% -57% 35% 11% 63% 7% -41% -47% 3% -8% -22% ( -9% -21% -31% Jul YTD -18% 1 -21% m.w - 47% -14% 14% 17%.,_. -13% -20% 10% i -15% % Change Station 1 January Februa 51 -11% 26% 52 3% 12% 53 -6% -7% 54 -7% j -12% All TFD -7% 4% March April 12% -50% 1% -35% 9% -29% 13% -31% -6% -28% May June 49% -30% 59% -41% ., 31% -37% 24% -8% 32% July YTD 27% -23% - 74% 30% 24% -18% -7% -15% -22% -17% Change in Service Case Volume % Change '20 vs '19 Station January (Februa March I Aril May,June ▪ 51 -50% -42% 100% -73% 17% -31% • 52 1 100% -50% 50% -80% 1 700% 50% 53 -38% c -87% -57% -86% N/A -80% 29% ; -78% -80% -14% L 33% 400% -32% -69% -35% -61% 11 100% I -13% 54 All TFD my YTD -14% -32% - 67% 4% 67% -60% 700% -6% -31% -34% # Change in Case Volume Metrics ('20 vs '19) Change in Total Case Volume Change in EMS Case Volume Station January 51 -15 54 All TFD 8 5 # Change '20 vs '19 Februa March April May 12 l -22 -50 -59 -1 1 0 -28 -28 18 6 -24 -20 22 -17 -40 -38 29 1 -51 -131 -135 June -27. -33 37 19 - 130 Change in Fire Case Volume Station January Februa 1 -1 -1 2 53_......._..- 10 ..... -1 �54.._._.... ...,-7 ...-._,.1.-.. All TFD # Change '20 vs '19 March 9 April May -14 -4 -14 5 7 -22 Ju Y 32 -61 -19 - 105 YTD Station 193 51 -147_.-.. 52__. 120 53 158 54 — .. 616 All TFD -2 June 0 1 4 -1 -7 -14 July -3 YTD 41 15.....,.. _19...._ -24..._.. -22 -40 I -12 -106 Station 51 52 # Change '20 vs '19 January Februa 1 March April I May 10 19 10 -38 -45 Wl 2,6�.___. -23 1 -38 -16 14 5 -17 21 18 -40 -32 22 105 -129 s -8 Change in Service Case Volume # Change '20 vs '19 JanuaryFebruarii March NAl May -4 -5 2 -8 1 -, -3 54 -2 -7 All TFD -10 -4 9 une July YTD 23 -24 -131 29 -50 -133 19 13 -72 8 -132 -83 ...., ..._.438 une July 4. -1 1 -4 -4 -4 7 3 -8 YTD -19 -29 -2. .. -65 Synopsis of Above Metrics 1. Total TFD Case Volume in July `20 represented a decrease of 20% compared to July '19 (Jan, Feb, March, April, May, June averaged a 17% decrease). In other words, July '20 had 105 fewer cases than July '19. 2. EMS continued carrying the case volume metrics lower, with 83 fewer in July '20 than July '19. There were 12 fewer Fire cases and 8 fewer Service calls over these same ranges. 3. Year to date through July 31st, total case volume for the Tukwila Fire Department has fallen 17% compared to the same time frame in 2019. This equates to 616 fewer cases. 4. Be cautious when comparing station -specific trends due to Stn 54's Aid Car operating out of Stn 52 when staffing is low. pg. Additional notes: 1. Feb 2020 is a leap month with 3.57% more days than the previous three Febs. 2. Because of their infrequent occurrence, Fire and Service response calls are more subject to wilder "% Changes" than EMS responses. YTD, we've averaged just a few of these types of calls (combined) each day. An increase or decrease of just one of these types of calls per day would result in a change of about a third. This helps to explain some of the volatility in the graphs and charts. 3. Station -related metrics are based on "Primary Station": while more than one station may respond to a single call, only the station deemed as primary by ValleyCom gets the credit. In some cases, an OSA (Outside Agency/Mutual Aid) unit will be designated as primary on a call within Tukwila. Those calls are included within "All TFD" metrics but not within individual Station metrics. pg 3 JJ Total Monthly Case Volume 2019 2020 2019 20 2020 2019 2020 51 52 53 54 ■ January 121 106 76 80 72 0 February 110 122 76 75 S0 0March 116 94 90 90 79 - April 107 57 80 52 76 May 126 67 31 53 55 June 120 93 93 60 81 in July 135 103 89 28 83 EMS Monthly Case Volume 76 158 140 62 154 132 73 150 133 52 149 109 65 153 115 44 139 120 64 147 1a3 2019 2020 2019 2020 2019 2020 2019 2020 51 52 53 51 O January 92 32 59 61 52 49 131 122 0 February 73 92 52 58 54 50 136 120 a( March 81 71 69 68 56 61 137 119 5 April 76 38 66 43 59 42 128 88 O May 92 47 64 26 68 47 133 101 WJune 76 53 71 42 52 33 108 99 • July 88 64 68 18 55 42 123 115 a January February March April ES. May Rs June July "'January A February A Mardi April Map A June • July 600 500 uti 300 200 100 0 450 r6u0 350 300 25G 21)2 150 100 50 0 2016 2016 Total Monthly Case Volume 2017 2018 2019. EMS Monthly Case Volume 2017 2018 2019 2020 2020 J8 pg. 6 Fire Monthly Case Volume 2016 2017 .201E 2019 2020 Service Monthly Case Volume 2016 2017 201E 2019 2020 Year 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020 2020 2020 2020 Total Cases Month Name January February March April May__.. June July August September October November December January February March April ._ .... __.._ A_. May June July August September October November December January February m M March April May m _.. June July August September October November December January February March April May June .__� _._...._. July _...l. August September October November December January February March April ay June _T TTTTTTTTT July EMS Cases Cases Year Month Name 482 2016 January 456 2016 February 519 2016 March 464 2016 April 489 ...._ ..............2016 ........ May .. 489 2016 June 535 2016 1July 532 2016 August 429 2016 September 483 2016 October 433 2016 November 440 2016 December 448 2017 January 475 2017 February 522 2017 March 459 2017 April 474 2017 'May w µ 508 2017 June 526 2017 July 531 2017 August 456 2017 September 477 2017 October 526 2017 November 469 2017 December ( 475 2018 January 433 2018 February 448 2018 I March 447 2018 April 85 2018 _�.Ma? 527 2018 June 489 2018 2018 July August ..__._�_. 532 374 499 2018 September 379 487 2018 October 376 465 2018 November 360 430 2018 December 352 504 2019 January 379 488 2019 ;February 353 508 2019 March 477 2019 April 520 2019 May 507 2019 June 533____ TT2019 July 501 2019 August 478 2019 September 453 2019 October 475 2019 November 535 2019 December 469 2020 January 459 2020 February 457 2020 March 346 2020 April 385 2020 May a.. 270 377 2020 June 265 428 2020 ��.��... �.w._... July.�v. 299 Cases 377µ 361 392 mm 361 381 352 393 .._ 363 326vw 388 339 329 324 350 407 350 353 390 362 391T0 338 377 396 372 375 345 360 357 362 380 386 375_ 399 350 382E 366 365 311 376 424 351 367 364 270 Fire Cases Year Month Name # Cases1 2016 January 84 2016 February 65 2016 March 93 2016 April 86 2016 May 85 2016 June i 111 2016 July 110 2016 August 140 2016 September 79 2016 October 70 2016 November 73 2016 December 82 2017 January j 89 2017 February 66 2017 March 92 2017 April 72 2017 May I 100 2017 June 87 2017 July 143 2017 August 111 2017 September 98 2017 October 77 2017 November 95 2017 December 73 2018 January 2018 February 2018 March 2018 April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2019 January 2019 February 2019 .._ March 2019 April 2019 May 2019 June __�__ ____ 2019 July my 2019 August 2019 September 2019 October 2019 November 2019 December 2020 January 2020 February 2020 March 2020_.._ AprI�. 2020 May 2020 June 2020 July Service Cases Year Month Name 2016 January 2016 February 2016 March 2016 April 2016 May 2016 June 2016 July 2016 August 2016 September 2016 October 2016 November 2016 December 2017 January 2017 February 2017 March 2017 April 36 2017 May 21 2017 June 27 2017 July 2017 August Cases 21 25 29 16 22 22.w.,... 29 25 TTT 21_... 25 21 . _) 28 34 2017 September 2017October 56 23 19 28 17 .__.. 20 2017 November 34 2017 December 24 2018 January 21 I 2018 February30 61 2018 Marchm 27 75 2018 April 13 101 2018 May 20 112 2018 June 32 116 2018 July_m._... _.. 24 142 2018 August 16 91 2018 September 20 88 2018 October 23 73 2018 November 27 44 ( 2018 December 30 93 2019 January 31 83 2019 February 101 2019 March 70 2019 April 104 2019 May 131 121 102 93. 110 9 82 96 76 79 64 91 109 2019 June 2019___. July______________.__ .....,.,�......,.�._,_._._.w 2019 August 2019 September 2019 October 2019 November 2019 December 2020 January 2020 February 2020 March 2020 April 2020 May w.� 2020 June TTTTTTTTT 2020 July 48 20 31 15 23 _20.___ 26 29 25 23 21 15 12 30 20 1 Pg. 8 Call and Response Type Legend iOrg. CALL TYPE Literal Call Type Response Type ACCINF Acc with lni EMS ACCMDF ALS IN Acc EMS ACCWAF VehAcc Inv Water EMS AFA Fire Alarm Fire AID Aid EMS AIDH Aid Call Hazard EMS 'AIDMD Aid Medic EMS AIDMDH Aid Medic EMS AIDSVC Aid Service EMS AIDUNK Unknown Aid Call EMS BARK [Beauty Bark Fire Fire BRSH BrushFire No Exp Fire BRSHEX BrushFire Exp Fire CHIMNE Chimney Fire Fire CO [CO Alarm EMS Commercial Fire Fire COMFIR CPR CPR in Progress EMS CPRF CPR in Progress EMS DERAIF Train Derailment EMS DROWNF Drowning EMS DUMP Dumpster No Exp Fire DUMPEX Dumpster Exp Fire ELECTR Electrical Fire Fire EXPLOS Explosion No Fir Fire HZINV Haz Mat Invest EMS HZLEAK Haz Mat Leak EMS ILBURN Illegal Bum Fire INFOF Info - Non Disp N/A MCI1F MCI EMS I MEDIC MEDIC Mutual Aid EMS Org. CALL TYPE MINFIR MUTUAL NGASIN NGASXT NONSTR OBV ODF ODMDF ODORIN ODORXT POOLF RESCUE RESFIR RIVER SERVIC SHACK SHOTMF SMOKXT SPILL STABF STABMF STORM SUSFIR SWFA UNKFIR VEHCOM VEHEX VEHPAS WASH WIRES Literal Call Type Minor Fir NoThrt Mutual Request NatGas Lk Inside NatGas Lk Outsid NonThrt SmallFir Obvious Overdose Overdose Medic Odor Invest Odor Invest Out Drowning_Medic Rescue Residential Fire River Rescue Non Aid Service Shack Shed Fire [Shooting Medic Smoke Invest Out Flammable Liquid Stabbing StabbijiQMedic Storm Poss Arson Out Swfa Unk Type Fire Comm Veh Fire Veh Fire W/Expo Pass Veh Fire iWashdown Power Lines Down Response Type Fire N/A Fire Fire Fire EMS EMS EMS Service Service EMS EMS Fire EMS Service Fire EMS Fire EMS EMS EMS Service Fire Service Fire Fire Fire Fire Service Service Pg, 9 62