HomeMy WebLinkAboutCOW 2020-08-24 Item 5E - Update - Lodging Tax Allowable UsesCOUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared ly
Mayor's review
Council review
8/24/20
BJM
ITEM INFORMATION
ITEM No.
STAFF SPONSOR: B. MILES
ORIGINAL AGENDA DATE: 8/24/20
AGENDA ITEM TITLE Lodging tax allowable use and procedure for use of funds.
CATEGORY 111 Discussion
Mtg Date 8/24/20
❑ Motion
Mtg Dale
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
Other
Mtg Date
SPONSOR ❑ Council 11 Mayor 1 HR ❑ DCD ❑ Finance ❑ Fire 1 TS ❑ P&R 1 Police 1 PW/
SPONSOR'S Briefing on allowable use of lodging tax funds and procedure for approving for the use of
SUMMARY funds.
REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety Finance Corn ® Planning/Economic Dev.
E LTAC ❑ Arts Comm. E Parks Comm. ❑ Planning Comm.
DATE: 8/ 17/ 20 COMMITTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SPONsoR/ADMIN.
COMMITTEE
Mayor's Office, Economic Development
Unanimous Approval; Forward to Committee of the Whole.
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $ N/A
Fund Source: N/A
Comments: N/A
MTG. DATE
RECORD OF COUNCIL ACTION
08/24/20
MTG. DATE
ATTACHMENTS
08/24/20
Informational Memorandum, dated 08/10/20.
Informational Memorandum, Permitted Uses of Lodging Tax Funds, dated 9/23/16.
Informational Memorandum, Lodging Tax Approval Process, dated 9/22/16.
Minutes from the 8/17 PED Committee Meeting
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Economic Development
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: August 10, 2020
SUBJECT: Lodging Tax Allowable Use and Procedure for Use of Funds
ISSUE
Briefing on allowable use of lodging tax funds and procedure for approving for the use of funds.
BACKGROUND
In October of 2016 staff presented two memorandums to the City Council which outlined
applicable State law provisions for the use of lodging tax funds and the procedure for how the
funds can be used, subject to the requirements of State law and the City Council's legislative
process. Both memorandums are being provided to the City Council again for informational
purposes.
FINANCIAL IMPACT
None.
RECOMMENDATION
Forward to August 24 Committee of the Whole meeting for discussion.
ATTACHMENTS
• Memorandum, Permitted Uses of Lodging Tax Funds, dated September 23, 2016.
• Memorandum, Lodging Tax Approval Process, dated September 22, 2016.
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 23, 2016
SUBJECT: Permitted Uses of Lodging Tax Funds.
ISSUE
The City charges a 1 % special excise tax on the sale of or charge made for overnight lodging
stays. State law limits how these funds can be used. This memo outlines the limits on the use of
lodging tax and discusses permitted and prohibited use of the funds'.
BACKGROUND
Revised Code of Washington (RCW) 67.28.1815 limits the use of lodging tax funds as follows:
[A]ll revenue from taxes imposed under this chapter shall be credited to a special fund in
the treasury of the municipality imposing such tax and used solely for the purpose of
paying all or any part of the cost of tourism2 promotion3, acquisition4 of tourism -related
facilities, or operation of tourism -related facilities.
RCW 67.28.1816 goes into further detail about permitted expenditures of lodging tax funds,
specifying:
Lodging tax revenues under this chapter may be used, directly by any municipality or
indirectly through a convention and visitors bureau or destination marketing organization
for:
(a) Tourism marketing;
1 RCW 67.28 places strict limits on the type of entities eligible to receive lodging tax funds. Additionally,
approving expenditures of lodging tax funds is a two-step process, requiring review by the City's Lodging
Tax Advisory Committee and City Council. State Law gives considerable authority to the City's Lodging
Tax Advisory Committee in reviewing and approving funding requests. For more information on entities
eligible to receive funding and the process for awarding funds, see the memo dated September 22, 2016,
entitled, "Lodging Tax Approval Process."
2 RCW 67.28.080 defines "Tourism" as "economic activity resulting from tourists, which may include sales
of overnight lodging, meals, tours, gifts, or souvenirs."
3 RCW 67.28.080 (6) defines "Tourism promotion" as "...activities, operations, and expenditures designed
to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing
information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism;
operating tourism promotion agencies; and funding the marketing of or the operation of special events
and festivals designed to attract tourists."
4 RCW 67.28.080 (1) provides the following definition of "Acquisition" ..."includes, but is not limited to,
siting, acquisition, design, construction, refurbishing, expansion, repair, and improvement, including
paying or securing the payment of all or any portion of general obligation bonds, leases, revenue bonds,
or other obligations issued or incurred for such purpose or purposes under this chapter."
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INFORMATIONAL MEMO
Page 2
(b) The marketing and operations of special events and festivals designed to attract
tourists;
(c) Supporting the operations and capital expenditures of tourism -related facilities5
owned or operated by a municipality or a public facilities district created under
chapters 35.57 and 36.100 RCW; or
(d) Supporting the operations of tourism -related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c) (3) and 26 U.S.C. Sec.
501(c)(6) of the internal revenue code of 1986, as amended.
DISCUSSION
Several Councilmembers have inquired about permissible uses of lodging tax funds. Based
upon the limitations outlined above, staff would like to provide some guidance on the future use
of lodging tax funds.
A simple question that can be asked to help determine if lodging tax funds can be used is:
"Is the activity, operation or expenditure designed to increase tourism or welcome tourists to the
City?"
If the answer is yes, then lodging tax might be able to be used after further analysis of the
specific funding request.
Tourism could include people who travel and stay overnight in the City (overnight visitors) or
those who travel to the Tukwila for the day (day visitors). Economic activity from Tukwila
residents would not be considered tourism.
The following lists examples of activities, operations and expenditures that would likely be
eligible for lodging tax funding. This is not intended to be an exhaustive list.
• Marketing and advertising intended to bring overnight visitors to the City.
• Marketing and advertising intended to bring day visitors to the City.
• Installation of new "way finding" signs for tourists and installation of City identification
signs.
• Sponsoring, operating, and marketing of special events or festivals, either by the City or
third parties, if designed to bring tourists to the City.
• Installation of banners on street poles or across city streets if either welcoming tourists to
the City or promoting upcoming events.
• Capital improvements, such as park improvements or trail improvements, designed to be
used primarily by tourists.
• Maintenance of parks primarily used by tourists, such as Fort Dent Park or the Green
River trail.
5 RCW 67.28.080 (7) defines "Tourism -related facility" as, "...real or tangible personal property with a
usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public
entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal
revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section
501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce and (b)
used to support tourism, performing arts, or to accommodate tourist activities."
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C:\Users\Brandon-m1AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\LWDZNIVO\Memo 2 Eligable Activites.docx
INFORMATIONAL MEMO
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* Supporting marketing and operations of government entities (City of Tukwila and SSRTA)
or nonprofit organizations, when activities performed are designed to attract tourists to
the City 0[welcome tourists tDthe City.
The following lists examples of activities, operations and expenditures that would likely NOT be
eligible for lodging tax funding. This list is not intended to be exhaustive.
* Funding basic general governmental operationsufthe City*
* Marketing and advertising directed at residents.
* Way finding signs inresidential areas intended for residents.
* Sponsoring of special events or festivals intended for residents.
* Capital improvements, such as park improvements, intended for residents (such as at
parks used primarily byrenidento).
* Maintenance ofparks primarily used byresidents, such aoHazelnut Park.
• Capital expenditures for tourism related facilities owned or operated by a non-profit.
Reporting Requirements
RCW 67.28.1816 requires that entities receiving lodging tax fund report metrics back to the
rnUni[ip8|Uv. Per State L8xv, the following is required to be submitted to the City in the project
close out for 8specific funding request:
1. Actual number ufpeople traveling for business orpleasure unatrip.
2. Number Ofpeople traveling for business and pleasure and staying inpaid
accommodations inthe City.
3. Visitors who traveled more than 50 miles ormore from their place ofresidence of
businesses for the day Orstaying overnight.
4. Visitors who traveled from another county or state.
It is important to note that the City's Lodging Tax Advisory Committee is granted significant
authority bvRCVV87.28.1818when reviewing lodging tax requests. The City Council cannot
reverse 8decision Ofthe Committee if the Committee chooses not t0approve @ specific funding
application. Traditionally, the Committee has considered the metrics outlined above very
strongly when considering funding [HqU8StS.
RECOMMENDATION
Information and discussion only. Forward tOthe October 1O'2O18Committee Ofthe Whole
meeting for discussion by the full Council.
ATTACHMENTS
*None.
6 The City is permitted to charge special funds, like the lodging fund, for costs incurred by the general
fund tnsupport the special funds.
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ity of Tu ha
I
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A
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TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 22, 2016
SUBJECT: Lodging Tax Approval Process
A
Allan Ekberg, Mayor
ISSUE
The City charges a 1% special excise tax on the sale of or charge made for overnight lodging
stays. The use of these funds is limited to tourism promotion. The following memo outlines the
steps the City must follow in order to expend these funds, as provided by State law. Staff is
seeking input from the City Council on the process for awarding lodging tax funds in 2017 and
beyond.
BACKGROUND
As required by Revised Code of Washington (RCW) 67.28.1815, the City deposits lodging tax
funds into a special fund and uses the funds, "...solely for the purpose of paying all or any part
of the cost of tourism, promotion, acquisition of tourism related facilities, or operation of tourism -
related facilities? These funds are used to support a variety of tourism promotion activities by
the City and third parties, such as the Museum of Flight and Starfire Sports. RCW 67.28.1816
limits the entities eligible to apply for direct lodging tax funding to the following:
1. Cities, towns, and counties of Washington State;
2. Convention and Visitors Bureaus;
3. Public Facilities Districts; and
4. Non -Profits organized as either a 501(c)(3) or 501(c)(6).
Approving lodging tax expenditures is a two-step process involving both the City's Lodging Tax
Advisory Committee (LTAC) and the City Council. As discussed below, State Law provides
considerable authority to the City's LTAC is reviewing and approving request to use lodging tax
funds.
Lodging Tax Advisory Committee
In 1997, the legislature authorized the creation of local lodging tax advisory committees to
review and comment on any new lodging tax, increase in the tax rate, repeal of an exemption or
change in the use of the lodging tax revenue (RCW 67.28.1817). The City of Tukwila's LTAC
was created via Council Resolution No. 1381 and the membership of the committee expanded
via Council Resolution No.1533. Membership of the City's LTAC includes:
• Four businesses where the lodging tax is collected, such as hotels and motels;
• Four businesses or organizations engaged in activities eligible to be funded by the tax,
such as non -profits, entertainment destinations, retailers and restaurants; and
1 See memo entitled "Permitted Use of Lodging Tax Funds," dated August 30, 2016, which provides more
details on allowable expenditures of lodging tax funds.
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INFORMATIONAL MEMO
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* One City elected official, traditionally the Council President, who 8mn/eo as the chair ofthe
|n2013, the legislature amam�RCW 67.28.1816ond expanded the role of the local lodging
tax advisory committees. Now, inmunicipalities with apopulation ofover 5,000.requests to use
lodging tax funds — including requests bxthe municipality itself — must be submitted directly to
the lodging tax advisory committee. This means that the City VfTukwila must submit an
application to the LTAC to expend lodging tax funds for City of Tukwila activities.
The lodging tax advisory committees review the applications for funding inapublic meeting and
then forwards a|ist of candidates t3the municipality for final action (RCWO7.28.1016).Aspart
of the application process, a requestor must provide to the City estimates on how the lodging
tax funds will result in increase in the number of people traveling for businesses or pleasure on
etr|p.
City Council Review Process in 2016
|nJune of2O10,staff took funding request applicationsreviewed bvthe City'oLTACtmthe
Finance and Safety Committee. After Finance and Safety review, the applications were
forwarded to the Committee of the Whole for discussion and review and then forwarded to a
Regular City Council meeting for final action. Once the Council approved the funding requests,
the recipients entered into service contracts with the City.
VVashinqt0n State AffonneyGeneral's Informal Opinion
As part of the 2O18applications, reviewed by the City Council in June of this year, staff informed
the City Council that the Council had two options with each application: (1) The Council could
concur with the City's LTAC and agree to fund an application as presented or (2) the City
Council could choose not to fund a specific application. Staff informed Council it could not
change the specific dollar amounts recommended by the LTAC based on interpretations of
RCW 67.28 provided by Municipal Research Service Center and the Association of Washington
(}nAugust 17,2O18.the Washington State Attorney General's Office ("\G'S issued an
informal opinion regarding whether a municipality could change the dollar amounts
recommended bvthe local lodging tax advisory committee. zThe AG's Off ice opined that a
municipality can change specific dollar amounts recommended bythe lodging tax advisory
committee, provided the municipality waits 45'd2y8before taking final action and that the
lodging tax advisory committee iGprovided Onopportunity tOcomment oOthe revised dollar
u
amount. However, the AG's Office cautioned that a municipality cannot choose to fund a
fundinqrequest which was not approved bythe LTAC. While aninformal Attorney General
» See AG'oInformal Opinion dated August 17.2O1G.available edhUpxYmrao.ouq/qetmedka/O5S259Qb'
When awarding lodging tax revenues pursuant &nRCN/G�28./B/ a municipality may
award amounts different from the local lodging tax advisory committee's recommended amounts,
but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which
the municipality must submit its proposed change bothe advisory committee for review and
comment otleast forty-five days before final action nnthe proposal.
ZACouncilxgenda ItemsWayor'sofficdoxeusinesses\Memox.Process for Lodging Tax mnds.docx
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INFORMATIONAL MEMO
Page 3
opinion is not binding on the City, this opinion provides helpful guidance and would be
considered persuasive authority should a court ever examine this issue.
DISCUSSION
Staff would like Council concurrence for approving lodging tax funding request in 2017 and
beyond, as outlined below. This proposed process is consistent with adopted City Council
process for legislative items, RCW 67.18, and the AG's Office Informal Opinion.
1. Applications to use lodging tax funds are made directly to the LTAC, via its designated
staff member in the Mayor's Office. The City accepts applications on a rolling basis in
order to respond to proposed activities and events, which might arise during the year.
2. The LTAC reviews the applications for use of lodging tax funds at an open public
meeting or at several opening meeting, if the LTAC wants additional time to consider an
application. If LTAC recommends to the City Council that the application be approved it
must recommend a specific dollar amount. Should LTAC recommend an application not
be approved it will cease moving forward.
3. The application and LTAC's approval recommendation is then forwarded to Finance and
Safety for its review.
4. Finance and Safety reviews and then forwards its recommendation to the full City
Council.
5. The full Council reviews and then takes final action on the funding request. If the
Council concurs with LTAC's recommended amount, no further Council action on the
application is required.
6. If the Council desires to modify the amount to be provided to a specific requestor, the
City Council must provide 45-days' notice to the LTAC before taking final action. During
this 45-day period, the LTAC will meet and consider the City Council's modification and
either provide a comment letter to the City Council or choose not to comment. After the
45-day period had concluded, the City Council could take final action, after considering
the LTAC's comment letter.
7. The City enters into a service or sponsorship agreement with the requestor. If the
amount of the agreement is over $40,000 it would require review by the City Council,
following the City Council's adopted process for review of agreements.
RECOMMENDATION
Forward to the October 10, 2016 Committee of the Whole meeting for briefing and discussion.
Staff will bring a motion forward to the October 17, 2016 Regular Council meeting adopting a
process for approval of lodging tax applications.
ATTACHMENTS
• 2016 Lodging Tax Fund Application.
Z:\Council Agenda Items1Mayor's Office\LTAC Businesses\Memo 1, Process for Lodging Tax Funds.docx
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City of Tukwila
City Council Planning & Economic Development Committee
Meeting Minutes
August 17, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Thomas McLeod, Kathy Hougardy, Zak Idan
Staff Present: Rachel Bianchi, Brandon Miles, Derek Speck
Chair McLeod called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Current Economic Development Vision
Staff presented an overview of the current policies, vision and goals guiding Economic
Development staff work.
Committee Recommendation
Discussion only.
B. Agreement: Southside Promise
Staff is seeking Council approval of an agreement with Seattle Southside Chamber of Commerce in an
amount not to exceed $50,000 for the Southside Promise initiative, providing COVID-19 recovery
assistance.
Committee Recommendation
Unanimous approval. Forward to August 24, 2020 Special Consent Agenda.
C. Lodging Tax Uses and Process
Staff provided a briefing on the allowable uses and associated procedures for lodging tax
revenue.
Committee Recommendation
Forward to COW for discussion.
D. Lodging Tax Use History
Staff provided a briefing on the historical usage of lodging tax funds.
Committee Recommendation
Discussion only.
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