HomeMy WebLinkAboutCOW 2020-09-14 Item 3D - Resolution - Change Fund for Police DepartmentCOUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
09/14/20
Vicky
Vicky
ITEM INFORMATION
ITEM No.
3.D. &
Spec 2.D.
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE Add change fund for Police department
CATEGORY 0 Discussion
Mtg Date 09/14/20
❑ Motion
Mtg Date
0
Mtg
Resolution
Date 09/14/20
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Pub& Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor HR DCD
0Finance
Fire TS P&R ❑Po§ce ❑PlV Court
SPONSOR'S Resolution to add a change fund to the Police department
SUMMARY
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 08/24/20 COMMITTEE
0
❑
Finance Comm. ❑ Planning/Economic Dev.
Parks Comm. ❑ Planning Comm.
CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMI1°1 EE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE
ATTACHMENTS
09/14/20
Informational Memorandum dated 08/17/20
Draft Resolution
Minutes from the 8/24 Finance Committee meeting
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: August 18, 2020
SUBJECT: Add change fund for Police department
ISSUE
Add a change fund to the Police department.
BACKGROUND
Currently, fees for fingerprints, concealed weapon licenses (CPLs) and records requests are
received by the Finance department at City Hall while processing each of these services takes
place in the Police department currently located in the lower level of City Hall.
The Police department will be moving out of City Hall and into the Justice Center shortly and will
be transferring the processing of these fees to the new location.
DISCUSSION
In order to allow customers to pay for the fees when the services are being provided, the Police
department is setting up a cashiering station at the Justice Center. This will allow customers to
receive the service as well as pay for the service in one location.
In order for the Police department to process cash transactions, a change fund will need to be
established. Staff is requesting authorization for a change fund up to $500. This will provide
adequate cash on site to process transactions that require change be given.
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the September 14,
2020 Committee of the Whole meeting and subsequent September 14, 2020 Regular Meeting
Consent Agenda.
ATTACHMENTS
Draft Resolution
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44
um
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ADDING A CHANGE
FUND FOR THE POLICE DEPARTMENT, AND
REPEALING RESOLUTION NO. 1930.
WHEREAS, the Tukwila City Council previously established Change Fund and
Petty Cash Fund levels for various City departments by Resolution No. 1930, passed on
April 16, 2018; and
WHEREAS, there is a need to establish a Change Fund forthe Police Department;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 300.00
Finance Department
Water Fund
401
400.00
City Clerk's Office
General Fund
000
100.00
Municipal Court
General Fund
000
300.00
Parks and Recreation
General Fund
000
350.00
Golf Course
Foster Golf Course Fund
411
2,500.00
(or less as needed)
Police Department
General Fund
000
500.00
(or less as needed)
W:\Word Processing\Resolutions\Change Fund Add for Police Department 8-10-20
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Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 300.00
Finance Dept. Witness/Juror Fees
General Fund
000
1,000.00
Police Investigation/Tukwila
General Fund
000
10,000.00
Fire Department
General Fund
000
350.00
Parks and Recreation
General Fund
000
300.00
Public Works Division I
General Fund
000
350.00
Section 3. Resolution No. 1930 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Special Meeting thereof this day of , 2020.
ATTEST/AUTHENTICATED:
ChristyO'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
W:\Word Processing\Resolutions\Change Fund Add for Police Department 8-10-20
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Page 2 of 2
City of Tukwila
City Council Finance Committee
Meeting Minutes
August 24, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, De'Sean Quinn
Staff Present: Vicky Carlsen, Tony Cullerton, Eric Dreyer, Rebecca Hixson, Laurel
Humphrey
Chair Seal called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Resolution: Fingerprint Fees
Staff is seeking Council approval of a resolution that would update the fingerprint fee for non-
residents from $10 to $15.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
B. Ordinance & Resolution: False Alarm Fees
Staff is seeking Council approval of legislation that would update the fee schedule and
streamline the review and billing for police and fire false alarms.
Item(s) requiring follow-up
Determine if other jurisdictions reset their fees annually.
Committee Recommendation
Return to Committee.
C. Resolution: Police Department Change Fund
Staff is seeking Council approval of a resolution that would add a $500 change fund to the
Police Department for the processing of cash transactions related to fingerprints, concealed
weapon licenses, and records.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
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