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Home My WebLink AboutSpecial 2020-09-14 Item 3 - Resolution / Contract - Submission of Grant Application for Duwamish Neighborhood Trail Park / Park and Trail Improvements for $155,000ITEM INFORMATION STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 9/14/20 AGENDA ITEM TITLE Parks and Recreation Projects – Grant Application and Contract CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 9/14/20 Mtg Date 9/14/20 Mtg Date 9/14/20 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW SPONSOR’S SUMMARY 1. A resolution to complete the RCO (Recreation and Conservation Office) grant application. 2. A contract for park and trail improvements in the amount of $155,000. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 8/24/20 COMMITTEE CHAIR: KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Parks and Recreation Department COMMITTEE Unanimous approval; Forward to 9/14/20 C.O.W. and Special Mtg. COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $145,000 $200,000 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/14/20 MTG. DATE ATTACHMENTS 9/14/20 Informational Memorandum date 8/18/20 (revised after 8/24 CSS) Draft Resolution Parks CIP approved 3/20/20 Contract with Evergreen Asphalt Minutes from the CSS meeting of 8/24/20 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 9/14/20 KK 3.F. & Spec 3 65 66 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Rick Still, Parks & Recreation Director BY: Kris Kelly, Acting Parks and Recreation Manager CC: Mayor Ekberg DATE: August 18, 2020 SUBJECT: RCO Grant Application Resolution & Parks & Recreation Capital Improvement Budget Update ISSUE This memo contains two issues related to Parks and Recreation Capital Improvement Projects, the first is a resolution to apply for RCO funding, and the second is an update on previously approved Capital Improvement projects and budget. Resolution to apply for RCO funding and update on Capital Improvement projects and budget BACKGROUND Parks and Recreation staff presented updated Capital Improvement Project (CIP) budget sheets to the Community Safety and Services Committee in February 2020. Capital project budgets were updated to reflect recommendations outlined in the Parks, Recreation, and Open Space Plan (PROS) update, which occurred from May 2019 through March 2020. The updated budget sheets were approved at the March 2, 2020 City Council meeting and the PROS plan was adopted by ordinance on April 6, 2020. Since that time, staff have started implementing PROS plan initiatives, including capital project implementation in 2020. DISCUSSION Due to the Coronavirus pandemic and related staffing changes, the schedule for performing capital improvements has been modified. 2020 projects will focus on increasing activation by replacing, renovating, adding, or improving amenities in various parks throughout the city. 2020 initiatives include: 1. Open Space Improvements: Staff applied for a Washington State Recreation Conservation Office (RCO) grant to support the development of the 116th St open space. If awarded, development will begin in 2021 and will include walking paths, lookouts, seating areas, and interpretive signs. As part of the application review process the City will need to adopt a resolution in support of the application and subsequent award. Acquisition of the property with Conservation Futures Trust Funds will be utilized as a match for the grant, no financial match is required. 2. Park Improvements: The 2020 PROS plan recommended park improvement projects that aligned with community engagement feedback. Staff were eager to accomplish significant smaller projects in 2020, however some projects will be moved to 2021. Staff have identified the following to be completed in 2020: o Foster Park Improvements:  Sport Court: During the 42nd Ave. street/utility improvement project the sport court/tennis courts were removed. A new sport court will be installed on the upper part of the park near the playground and restrooms. 67 INFORMATIONAL MEMO Page 2 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Parks and Recreation/MEMO - Parks & Recreation Capital Budget Update August 2020_LH (Kris Kelly).docxC:\Users\kris-k\Desktop\MEMO - Parks & Recreation Capital Budget Update August 2020_LH (Kris Kelly).docx  Walking path: The existing walking path is gravel and will be paved and extended to circle the entire park. o Crestview Park Improvements:  Dog Park Picnic Shelter: a shelter will be installed in the dog park area for dog owners to provide respite from weather.  Walking path: the existing walking path will be extended to new picnic shelter located in the dog park area.  Bicycle Safety Course: A safety course will be installed for new bike riders to learn the safety rules and protocols. The course will be installed in the NW corner near the existing basketball court. o Tukwila Pond: A request for proposals seeking a Master Plan Design for Tukwila Pond occurred this past spring. A review team is currently scoring proposals, will conduct interviews, and staff will present a recommendation at a future Community Services and Safety Committee meeting.  Trail resurfacing: Sections of the Green River Trail and Interurban Trail need to be repaired by replacing pavement. FINANCIAL IMPACT Open Space Improvements: No financial match is required for the 116th open space RCO grant application. Acquisition of the property will be utilized to meet the match requirements for the grant if awarded. The park improvements projects will not use General Fund monies. A combination of King County Levy funds, Park Impact Fees and REET funds will be utilized to implement these projects. Park Improvements: Crestview Park improvements include a shelter, paving, and bicycle safety cour se: $65,000 Foster Park improvements include a sport court, and walking path improvements: $55,000 Misc. Park Improvements: Crystal Springs fitness station Art Mural various locations Community Message boards various locations $20,000 Tukwila Pond Master Plan Design is being paid through LTAC $125,000 Trail Improvements: repairing and replacing pavement $75000 RECOMMENDATION Staff is recommending (1) the adoption of a resolution to complete the RCO grant application; and (2) seeking approval to move forward with Park and Trail improvements by authorizing the Mayor to to execute the construction contract with Evergreen Asphalt for $155,000 for the paving of the trails and parks sports courts. Note: the Tukwila Pond Master Plan Design contract will be presented in a future meeting. ATTACHMENTS A. Draft Resolution B. Parks CIP approved March 2020. C. 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Dunn, Kris Kelly, Shannon Fisher, Stephanie Gardner, Tracy Gallaway, David Cline, Jay Wittwer Guest: Devon Schrum, Executive Director, SCORE Chair Kruller called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.SCORE Update Ms. Schrum provided an overview and update on the South Correctional Entity (SCORE). Committee Recommendation: Forward to September 14, 2020 Committee of the Whole. B.Resolution and Paving Agreement: Parks and Recreation Department Projects Staff provided an update on Parks Capital Projects and is seeking Council approval of a resolution to apply for Recreation Conservation Office funding for the development of 116th St. open space, including walking paths, lookouts, seating areas, and interpretive signs. Staff is also seeking Council approval of a construction contract with Evergreen Asphalt in the amount of $155,000 for paving at Foster Park, Crestview Park, and sections of Green River and Interurban Trails. Item(s) requiring follow up: Update memo to better clarify the requests. Committee Recommendation: Unanimous approval. Forward to September 14, 2020 Committee of the Whole. C.Fall Childcare Support Staff presented a Childcare and Family Support Program to help Tukwila families with childcare needs and learning assistance this fall, including funding and service options. Staff recommends Option 3, which would contract with another agency while providing space at the community center and be able to serve more families. Item(s) requiring follow up: Return with update on how families will be selected, as demand is expected to be greater than capacity. 85