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Home My WebLink AboutSpecial 2020-09-14 Item 2F - Contract - Internet Services with Zayo for $195,000ITEM INFORMATION STAFF SPONSOR: MIKE MARCUM ORIGINAL AGENDA DATE: 9/14/20 AGENDA ITEM TITLE Zayo Contract for Internet Services CATEGORY Discussion Motion Resolution Bid Award Public Hearing Other Mtg Date 09/14/20 Mtg Date 09/14/20 Mtg Date Ordinance Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW SPONSOR’S SUMMARY TIS seeking Council consideration and approval of a Zayo contract renewal for Internet fiber-optic services to the City. The contract will provide improved internet services (from 2G to 5G) while realizing immediate cost savings of $1500/mo for discontinuing another fiber line, all while maintaining the same monthly payment of $3,250. Discontinuing the fiber service is contingent upon the renewal of this contract. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Technology and Innovation Services Department COMMITTEE Unanimous Approval; Forward to Special Meeting Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $195,000 over 5 years $195,000 $ Fund Source: 000.12.518.880.42.00 Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/14/20 MTG. DATE ATTACHMENTS 09/14/20 Informational Memorandum dated 8/26/20 Zayo Contract for Internet Services COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 09/14/20 MM Mtg Date 3.H. & Spec 2.F. 131 132 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Joseph Todd, TIS Director BY: Mike Marcum, Supervisor of Technical Operations CC: Mayor Ekberg DATE: 8/26/20 SUBJECT: Zayo- Contract for Internet Services ISSUE Technology and Innovation Services is seeking approval to renew and upgrade the Zayo contract for fiber-optic internet services, while discontinuing the 1G Express Route connection. BACKGROUND Tukwila has two fiber-optic services:  1G Fiber Express Route, $1500/mo  2G DIA, Tukwila's primary internet connectivity, $3250/mo DISCUSSION Benefits to the City:  Immediate monthly cost-savings with reduction of 1G line  Internet service speeds will increase in speed from 2G to 5G  Increased internet speeds are a necessity as we migrate fully to a cloud-computing environment. FINANCIAL IMPACT  Tukwila will maintain the same monthly charge of $3,250/mo  Contract renewal is for 5 years, a total cost of $195,000  Discontinuing the Express Route service will save $1500/mo RECOMMENDATION TIS is seeking the consideration of the Zayo contract from the Finance Committee, and to forward to the September 14, 2020 Committee of the Whole Meeting and subsequent Special Meeting Consent Agenda, for final approval ATTACHMENTS Zayo Contract for Internet Services 133 134 Page 1 of 3 Order Form Order Information City Of Tukwila, WA City Of Tukwila 4760 Joseph Todd (206) 552-1280 joseph.todd@tukwilawa.gov Richard Adair richard.adair@zayo.com Renewal Order - 1726621 Order Details Order Details Order ID 1726621 Order Type Renewal Order Term 60 months Product DIA Service 400747 Product Details Product Category DIA Bandwidth 5G Bandwidth Type Standard Max Burst Speed 10G Price Per Mb for Burst Usage USD 1.50 Circuit Options Cat 5 - FE Circuit Id UA/KGED/866725//INTG Legacy Circuit ID UAKGED866725INTG Protection and Feature Details Burstable IP Service No Core-Network Fiber Path Diversity No Core-Network Protection No Special Routing Required No Order Component(s) SOC Type Term Address Port Handoff Sp Bandwidth Lateral A Handoff Loc Fib Path Div Local Network Protection Rate Limit Rate Limit to Initials Renewal 60 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle, WA 10GigE 5G Copper (RJ-45 Electrical) 5G \SOF1\ Order Component(s) Address In-Building Charges Conduit Riser Cable Cross Connect Customer LOC Space & Power New Customer Loc Device CFA Provided by Initials 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle, WA Customer Responsibility Customer Responsibility Customer Responsibility Customer Responsibility Zayo \SOF1\ Pricing Product Service Item Desc Component Component Address Type Status Quantity Amount Items Total DIA Interface Port Charge - MRC SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle WA MRC Active 1 USD 1,625.00 USD 1,625.00 DIA Interface Port Charge - MRC SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle WA MRC Active 1 USD 1,625.00 USD 1,625.00 DIA Block of IP Addresses SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle WA MRC Active 1 USD 0.00 USD 0.00 DIA Network Monitoring/NCC SOC-0004193136 6200 Southcenter Blvd/Fl-1/Rm-police dept. data closet Seattle WA MRC Active 1 USD 0.00 USD 0.00 Monthly Recurring Charges Total: USD 3,250.00 Contract Details Details Contracting Entity Billing Account Account Number Contact Phone Email Representative Phone Email 135 Page 2 of 3 Governing MSA City Of Tukwila - 6200 Southcenter Master Service Agreement (ELI) 2010-04-23 Order Notes Pricing on this Order Form expires if Order is not signed prior to September 18, 2020 ETL Waiver. The Parties agree that upon Customer's execution of this Service Order, Customer may request that Zayo disconnect the Service on Circuit ID ETYX/154833//ZYO ("Disconnected Services") without penalty to Customer by providing Zayo with 30 days' written notice. Customer shall remain liable for payment for Services rendered through the date of termination for the Disconnected Services. The Parties agree that any early termination penalty that would have been due to Zayo for Customer’s early termination of the Disconnected Services will be waived upon Customer’s satisfaction of the terms and conditions under this Service Order. In the event that Customer does not satisfy the terms and conditions under this Service Order, or if Customer fails to accept Service under this Service Order, Customer will be liable for all applicable early termination penalties associated with Disconnected Services. Expiration Date Additional Terms and Conditions 136 Page 3 of 3 Order ID(s): 1726621 Grand Total Costs Service Item Desc Items Total Monthly Recurring Charges Total:USD 3,250.00 Taxes and impositions As Invoiced² Signatures Zayo Group LLC City Of Tukwila, WA Signature:\s2\Signature:\s1\ Printed Name:\n2\Printed Name:\n1\ Date:\d2\Date:\d1\ Title:\t2\Title:\t1\ Terms and Conditions 1. Customer acknowledges that Customer is ordering the access and service(s) described above (“Offering”) from Zayo Group, LLC, and or its applicable affiliate or subsidiary (“Zayo”). This Customer Order shall be governed by and subject to the applicable contract documents between Customer and Zayo referenced above (collectively, the "Agreement”). If Customer has not executed an Agreement and/or no Agreement is referenced in this Customer Order, then this Customer Order shall be governed by the terms and conditions of Zayo’s Master Customer Agreement and applicable Customer Schedule in effect as of the date of this Customer Order, incorporated herein by this reference and available upon request. This Customer Order is subject to availability and shall only become binding upon acceptance by an authorized Zayo representative. Customer acknowledges that upon Zayo’s acceptance, this Customer Order shall become a non-cancellable, binding obligation for the purchase of the Offering for the Offering Term stated above. By signing this Customer Order, Customer further acknowledges that it has read and understands the terms and conditions of this Customer Order and Customer’s signatory represents that he/she is authorized to sign this Customer Order on Customer’s behalf. 2. All charges for the Offering in this Customer Order are exclusive of any taxes and other fees and surcharges (as defined below). Except for taxes based on Zayo’s net income, Customer shall be responsible for payment of all applicable taxes that arise in any jurisdiction, including, without limitation, value added, consumption, sales, use, gross receipts, excise, access, and bypass (“Taxes”). Customer shall also be responsible for any property tax surcharges, additional government fees (including without limitation Federal and State regulatory fees), franchise fees, rights of way fees or charges, license or permit fees, and any other duties, fees, charges or surcharges imposed on incident to, or based upon the provision, sale, or use of the Offerings.(“Other Fees and Surcharges”) If applicable to the Offerings being purchased by Customer, such Other Fees and Surcharges will be listed on Customer’s Invoice. If Customer is entitled to an exemption from any of the Taxes or Other Fees and Surcharges, Customer is responsible for presenting Zayo with a valid exemption certificate (in a form reasonably acceptable to Zayo). Zayo will give effect to any valid exemption certificate provided in accordance with the foregoing sentence to the extent it applies to any Offering billed by Zayo to Customer following Zayo’s receipt of such exemption certificate. Customer shall indemnify, defend and hold Zayo harmless from payment and reporting of all such Taxes and Other Fees and Surcharges, including costs, expenses, and penalties incurred by Zayo in settling, defending or appealing any claims or actions brought against Zayo related to, or arising from, the non-payment of such Taxes and/or Other Fees and Surcharges. 3. In support of Zayo meeting the FOC Date, Customer specifically acknowledges that Customer is responsible for all connectivity (and related costs) to Zayo's Components (i.e. cross-connections between (i) the Zayo demarcation point and Zayo's Components and (ii) Zayo's Components and Customer Components). In addition, Customer shall be responsible for securing all rights and paying the related costs to connect to Zayo's Components, for securing all rights and paying the related costs to access, occupy, and conduct typical telecommunication operations within each respective building (including any necessary rights for Zayo to enter and access each building), and for providing all necessary cable pathways (all of the preceding may include, but not be limited to, construction permits and underlying rights, building access and/or occupancy agreements, building access and/or occupancy fees, lateral fees, riser fees, cross-connects and cross-connect fees, coordination at any third party owned location, and, where applicable, necessary space for Zayo’s fiber termination panel and Zayo's Components). All of the rights above, collectively, shall be referred to as “Customer Requirements” and the related costs and fees, collectively, shall be referred to as “In-Building Charges”. Unless this Customer Order indicates that Zayo is responsible for In- Building Charges, Customer shall reimburse Zayo in the event that a third party bills Zayo for any In-Building Charges. Customer acknowledges that any delay in Customer providing such Customer Requirements may delay Zayo from completing work at any location. In the event that Customer has not provided the Customer Requirements in time to allow Zayo to complete work at any location on or before the FOC Date, then Zayo may continue with the acceptance procedures to the extent possible and deem the Offering delivered and accepted. 4. If Customer is discontinuing Offering (s) of any type for any reason, Customer must submit the disconnection request through the form located at https://www.zayo.com/disconnectservice/. Proprietary and Confidential 137