HomeMy WebLinkAboutREG 2020-09-21 COMPLETE AGENDA PACKET Tukwila City Council Agenda
❖ REGULAR MEETING ❖
Allan Ekberg, Mayor Councilmembers: ❖ Verna Seal ❖ Kathy Hougardy
David Cline, City Administrator ❖ Kate Kruller ❖ Thomas McLeod Kate Kruller
De’Sean Quinn, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson ❖ Zak Idan
THE MEETING WILL UNOTU BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR’S PROCLAMATION
20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART:
ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS UPROHIBITED FROM CONDUCTING ANY MEETINGU, SUBJECT TO
RCW 42.30 UUNLESSU (A) THE MEETING IS UNOT CONDUCTED IN-PERSONU AND INSTEAD PROVIDES AN OPTION (S)
FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, . . .”
TO VIEW THE MEETING, JOIN AT THIS LINK: JOIN MICROSOFT TEAMS MEETING
TO LISTEN TO THE MEETING, DIAL 1-253-292-9750, ACCESS CODE: 670077847#.
For Technical Support during the meeting call: 1-206-431-2179.
Monday, September 21, 2020; 7:00 PM Ord #2634 Res #2000
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
PRESENTATIONS
a. Police Department presentation of awards:
(1) Life Saving Medals:
Officer Jon Thomas (Badge #242)
Officer Oziel Arjona (Badge #251)
Officer Kellie Greenhill (Badge #252)
Officer Aaron Zwicky (Badge #253)
Todd Rossi (Badge #146)
(2) Meritorious Service Award:
Officer Kenneth Etheridge (Badge #254)
b. Annual State of the Court address. Judge Kimberly Walden.
Pg.1
3. APPOINTMENT Confirm the appointment of Nathalie Suum to Position #2 on the
Park Commission, with a term expiring 12/31/2021.
Pg.17
4. PUBLIC
COMMENTS
Those wishing to provide public comments have the opportunity to deliver
public comments via email. All written comments received by email to
22TUcitycouncil@tukwilawa.govU22T prior to 5:00 PM on the date of the meeting can be read
aloud during the meeting by City staff within the normal five -minute time limit.
Please clearly indicate whether you want your e-mail read during Public
Comments at the next Tukwila City Council meeting.
5. CONSENT
AGENDA
a. Approval of Minutes: 9/14/20 (Special Mtg.)
b. Approval of Vouchers
c. A resolution authorizing the cancellation of outstanding General Fund
claims and payroll checks. [Reviewed and forwarded to Consent by the
Finance Committee on 9/14/20.]
d. A resolution ordering the cancellation of past due accounts receivable.
[Reviewed and forwarded to Consent by the Finance Committee on 9/14/20.]
(continued…)
Pg.25
Pg.33
REGULAR MEETING
September 21, 2020
Page 2
This agenda is available at 22Twww.tukwilawa.gov22T, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
5. CONSENT
AGENDA
(cont.)
e. Puget Sound Emergency Radio Network (PSERN):
(1) Authorize the Mayor to sign an Interlocal Cooperation Agreement with
regional cities and King County for implementation of the Puget Sound
Emergency Radio Network system.
(2) Authorize the Mayor to sign a Memorandum of Understanding with
regional cities that formed the Valley Communications Center as it relates
to the operations of the Puget Sound Emergency Radio Network system.
[Reviewed and forwarded to Consent by the Committee of the Whole on
9/14/20.]
➢ Please refer to 9/14/20 C.O.W. packet for PSERN documents.
Pg.43
6. UNFINISHED
BUSINESS
a. Weekly COVID-19 report.
b. A resolution adopting fees for the staff time associated with redacting
Tukwila Police Department body worn video footage requested
pursuant to public records requests.
Pg.45
Pg.53
7. NEW BUSINESS A resolution of the City Council of the City of Tukwila, Washington,
expressing its collective position supporting approval for King County
Proposition No. 1 on the ballot for the November 3, 2020 General Election.
Title: King County Proposition No. 1 – Harborview Medical Center Health and
Safety Improvement Bonds:
The King County Council passed Ordinance 19117 concerning this proposition
to issue Harborview Medical Center improvement bonds. This proposition
would authorize King County to make public health, safety and seismic
improvements to Harborview Medical Center facilities, including construction
of new buildings, renovation and upgrading of existing facilities and
demolition of existing buildings, and to issue $1,740,000,000 of general
obligation bonds maturing within a maximum of 20 years to pay for such
improvements and to levy property taxes annually in excess of regular
property tax levies to repay such bonds, all as provided in Ordinance 19117.
Should this proposition be: Approved __ Rejected __
➢ Public comments will be accepted, per RCW 42.17A.555
Pg.69
8. REPORTS a. Mayor
b. City Council
c. Staff – City Administrator Report
d. City Attorney
e. Legislative Analyst
Pg.75
9. MISCELLANEOUS
10. EXECUTIVE SESSION
11. ADJOURNMENT
municipal court state of the court address 2020
2.2
3.3
4.4
5.5
6.6
7.7
8.8
9.9
10.10
11.11
12.12
13.13
14.14
15.15
16.16
ITEM INFORMATION
STAFF SPONSOR: MAYOR EKBERG ORIGINAL AGENDA DATE: 09/21/20
AGENDA ITEM TITLE Recommended appointment of Nathalie Suum to the Park Commission
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 09/21/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY Recommended appointment of Nathalie Suum to Position #2 of the Park Commission.
REVIEWED BY C.O.W. Mtg. CDN Comm Finance Comm. Public Safety Comm.
Trans &Infrastructure Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/21/20
MTG. DATE ATTACHMENTS
09/21/20 Informational Memorandum dated 08/05/20
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/21/20 CT 3
17
18
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Mayor Ekberg
DATE: August 5, 2020
SUBJECT: Appointment to the Park Commission
ISSUE
Position #2 Community Member is currently vacant.
Equity & Social Justice Commission
Position #2 Community Member: This position is currently vacant. I am recommending the
appointment of Nathalie Summ to this position. Ms. Summ in interested in serving in the
community with the hope of facilitating increased involvement of youth from immigrant and
underprivileged communities. Her application is attached for your review. The term for this
position expires December 31, 2021.
RECOMMENDATION
I am recommending this appointment be confirmed by Council at the September 21, 2020
Council Meeting.
19
20
21
22
23
24
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/21/20
AGENDA ITEM TITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2020
reporting.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 09/21/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY The resolution authorized the cancellation of abandoned funds (unclaimed property).
Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed
Property Section. The Council is being asked to approve the resolution for cancellation of
unclaimed property.
REVIEWED BY C.O.W. Mtg. CDN Comm Finance Comm. Public Safety Comm.
Trans &Infrastructure Arts Comm. Parks Comm. Planning Comm.
DATE: 9/14/2020 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE Unanimous Approval; Forward to Consent on 09/21/20
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/21/20
MTG. DATE ATTACHMENTS
09/21/20 Informational Memorandum dated 9/14/2020
Resolution in final form with attachment
2019 Unclaimed Property Summary Detail Report
Minutes from the 9/14/2020 Finance Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/21/20 VC 5.C.
25
26
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
BY: Cindy Wilkins – Fiscal Specialist
CC: Mayor Ekberg
DATE: September 8, 2020
SUBJECT: 2020 Reporting of Abandoned Property to the Washington State
Department of Revenue Unclaimed Property Section
ISSUE
Annual write-off of outstanding and unredeemed accounts payable and payroll claims.
BACKGROUND
Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is
owed either to individuals or business vendors to the Washington State Department of Revenue
Unclaimed Property Section and removes these items from the accounting records. All local
governments are required to report unclaimed property except unclaimed restitution. Normal
restitution is then reported each year by the County Treasurer to the State Treasurer.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported annually to the Washington State Department of Revenue Unclaimed Property Section
through the Council approved resolution process.
DISCUSSION
For the 2020 unclaimed property report year, reporting of abandoned or unclaimed property
totals $16,678.88 comprised of General Fund Accounts, payable Claims checks and Payroll
checks.
To the extent possible, those individuals and businesses with unclaimed accounts payable
claims and payroll checks have been notified by the City through “good faith” effort of being
mailed due diligence letters. These individuals and businesses have either not responded to
the due diligence notifications and/or cannot be located in order to claim their property.
One of the largest contributors to Unclaimed Property are juror reimbursement checks. To help
reduce unclaimed property, a member from Finance is reimbursing jurors from a petty cash fund
in the courtroom prior to the start of the trial. Checks are no longer being issued for
reimbursement.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the cancellation of unclaimed
General Fund accounts payable claims and consider these items on the Consent Agenda at the
September 21, 2020 Regular Council Meeting.
ATTACHMENTS
Proposed Draft Resolution
2019 Unclaimed Property Summary Detail Report.
27
28
: ?:RUG3URFHVVLQJ?5HVROXWLRQV?&DQFHOODWLRQRIRXWV WDQGLQJFODLPVDQG FKHFNV
&: EMV 5HYLHZDQGDQDO\VLVE\%DUEDUD6D[WRQ 3DJHRI
$5(62/87,212)7+(&,7<&281&,/2)7+(&,7<2)78.:,/$
:$6+,1*721$87+25,=,1* 7+( &$1 &(//$7,21 2)
28767$1',1**(1(5$/)81'&/$,06$1'3$<52//&+(&.6
:+(5($6WKH6WDWHRI:DVKLQJWRQ'HSDUWPHQWRI5HYHQXH8QFODLPHG3URSHUW\
6HFWLRQ IRU WKH UHSRUWLQJ RQ \HDU UHTXLUHV DRQH\HDU GRUPDQF\ SHULRG IRU
RXWVWDQGLQJFODLPVDQGSD\UROOFKHFNVLVVXHGIURPWKH*HQHUDO*RYHUQPHQW)XQG DQG
:+(5($6WKH &LW\ RI 7XNZLOD )LQDQFH 'HSDUWPHQW KDVPDGHDOOUHDVRQDEOH
DWWHPSWVWRUHVROYHWKH RXWVWDQ GLQJXQUHGHHPHG*HQHUDO)XQGFODLPV DQG
:+(5($6WKH&LW\&RXQFLORIWKH&LW\RI7XNZLODZLVKHVWRFDQFHODOORXWVWDQGLQJ
XQFODLPHG*HQHUDO)XQGFODLPV DQGSD\UROO FKHFNVLVVXHGSULRUWR-XO\
12: 7+(5()25( 7+( &,7< &281&,/ 2) 7+( &,7< 2) 78.:,/$
:$6+,1*721+(5(%<5(62/9(6$6)2//2:6
7KH7XNZLOD&LW\&RXQFLODXWKRUL]HVWKHFDQFHOODWLRQRI*HQHUDO)XQGFKHFNVDV
GHWDLOHGRQ$WWDFKPHQW$WKH8QFODLPHG3URSHUW\6XPPDU\5HSRUW
3$66('%<7+(&,7<&281&,/2)7+(&,7<2)78.:,/$:$6+,1*721DW
D5HJXODU 0HHWLQJWKHUHRIWKLVBBBBBB BGD\RIBBBBBBBBBBBBBBBBB
$77(67$87+(17,&$7('
&KULVW\2
)ODKHUW\00&&LW\&OHUN 'H¶6HDQ4XLQQ &RXQFLO3UHVLGHQW
$33529('$672)250%<
)LOHGZLWKWKH&LW\&OHUN
3DVVHGE\WKH&L W\&RXQFLO
5HVROXWLRQ1XPEHU
2IILFHRIWKH&LW\$WWRUQH\
$WWDFKPHQW$ 8QFODLPHG3URSHUW\6XPPDU\5HSRUW ±
29
Attachment A, 2020 Unclaimed Property Summary Report Reporting Period: 01/20/2017 - 06/30-2019
Accounts Payable
Check # Date Vendor #/Name Description GL Code Invoice # Inv. Date Amount Check Amt
1 381047 06/03/19 001005 MERIAM GEBREMICHAEL Interpreter Fee 000.03.512.500.41.00 6031901 05/22/19 88.00 88.00
2 379683 12/17/18 008001 WA ECONOMIC DEVELOPMENT ASSN Professional Service 000.06.515.300.41.02 38-2018 12/05/18 13,500.00 13,500.00
3 380457 04/01/19 019550 DAVID L ALWERT Youth Basketball Officiating 000.07.571.200.41.01 4011902 03/14/19 165.00 165.00
4 379323 11/05/18 019159 JANET SWEET Piano Lessons 000.07.571.206.41.00 11051863 10/29/18 642.50 642.50
5 380840 05/06/19 007790 KEVIN LEE JOHNSON Piano Lessons 000.07.571.206.41.00 5061917 04/25/19 420.00 420.00
6 378316 07/03/18 018371 JIM TOOLE Tempered Glass 000.08.524.600.28.00 7031884 06/21/18 109.98 109.98
7 380767 04/22/19 008122 WA ST ASSN OF PERMIT TECH.Reg Fee 000.08.558.600.49.00 4221935 04/15/19 240.00 240.00
8 378684 08/20/18 012010 XAVIER MAIPI Interpreter Fee 000.09.512.500.41.03 29792 08/08/18 80.00 80.00
9 379332 11/05/18 019161 MARIA VALENCIA Interpreter Fee 000.09.512.500.41.03 11051873 09/26/18 11.86 11.86
10 380509 04/01/19 019497 TERESA JORDAN Juror Fee 000.09.512.500.49.01 4011945 03/07/19 13.02 13.02
11 378219 07/02/18 018920 JENNIFER CROSS Witness Fee 000.09.512.500.49.04 6051742 05/30/18 42.48 42.48
12 379240 11/05/18 019211 DAWN AUSTIN Witness Fee 000.09.512.500.49.04 11051870 10/24/18 11.53 11.53
13 379245 11/05/18 019209 SAMANTHA LOUISE BLEAKMORE Witness Fee 000.09.512.500.49.04 11051871 10/24/18 16.22 16.22
14 379673 12/17/18 019286 BRONWEN THOMAS Witness Fee 000.09.512.500.49.04 6051743 11/28/18 17.30 17.30
15 379761 01/07/19 019299 JERICHO BIRD Witness Fee 000.09.512.500.49.04 12301851 12/12/18 27.77 27.77
16 380148 02/19/19 019417 CHERYL GARCIA Witness Fee 000.09.512.500.49.04 2191911 01/30/19 10.93 10.93
17 380149 02/19/19 019416 JOHN GARCIA Witness Fee 000.09.512.500.49.04 2191912 01/30/19 10.93 10.93
18 380151 02/19/19 019415 ENAREZ GONZALES-BALTAZAR Witness Fee 000.09.512.500.49.04 2191913 01/30/19 10.93 10.93
19 380162 02/19/19 019418 PORSHA LESTER Witness Fee 000.09.512.500.49.04 2191914 01/30/19 14.99 14.99
20 380376 03/18/19 019471 LUIS HERNANDEZ Witness Fee 000.09.512.500.49.04 6051740 02/28/19 19.63 19.63
21 380465 04/01/19 019481 CHRIS BERTLEY Juror Fee 000.09.512.500.49.04 4011932 03/07/19 10.93 10.93
22 380504 04/01/19 019489 MERHAWI HUBTE Juror Fee 000.09.512.500.49.04 4011943 03/07/19 14.76 14.76
23 380543 04/01/19 019502 CHARLES PORTER Juror Fee 000.09.512.500.49.04 4011954 03/07/19 12.67 12.67
24 380558 04/01/19 018784 FAYE SRIPRANARATANAKUL Juror Fee 000.09.512.500.49.04 4011960 03/07/19 12.67 12.67
25 380573 04/01/19 019509 SOPHEAK VEN Juror Fee 000.09.512.500.49.04 4011964 03/07/19 14.99 14.99
26 380651 04/15/19 019556 ALEXIS PHAM Witness Fee 000.09.512.500.49.04 4051903 03/27/19 12.90 12.90
27 381140 06/17/19 019698 JAYLEN COLLINS Witness Fee 000.09.512.500.49.04 6051741 05/29/19 12.18 12.18
28 380072 02/04/19 002771 PHILIP P GLOVER Refund of FICA Withholding 000.10.521.250.21.00 2041910 02/04/18 18.61 18.61
29 380257 03/04/19 019459 BRETT HARTMAN Security Deposit Refund 000.213.100 PYMT-25833 02/22/19 200.00 200.00
30 380329 03/04/19 019458 OLA WILLIAM-OKES Security Deposit Refund 000.213.100 FA-2214 02/21/19 200.00 200.00
31 378302 07/02/18 018926 JULIE WILSON Security/Rental Refund 000.237.10 8373 05/21/18 250.00 250.00
32 378662 08/20/18 009492 TRACEY D. GRENSTEAD Security Deposit 000.237.104 FA-0845 08/02/18 10.00 10.00
33 378747 09/04/18 019108 ALAENA BLOUIN Security Deposit Refund 000.237.104 FA-1418 08/16/18 190.00 190.00
34 378818 09/04/18 019098 CHASITY WATSON Security Deposit Refund 000.237.104 INV#15732 08/23/18 100.00 100.00
35 378931 10/01/18 007469 LEATHA BAILEY Shelter Security Refund 000.237.104 FA-0968 09/06/18 100.00 100.00
36 378938 10/01/18 019153 BKM TUKWILA 117 LLC Bldg Dept Refund 000.322.100.00.00 D18-0003 09/06/18 2,967.46 3,115.84
37 """"000.322.900.04.00 ""148.36 -
38 378628 08/20/18 019070 ABU-BAKR ISLAMIC CENTER Overcharged Late fee 000.342.400.03.00 8201820 08/06/18 5.00 5.00
39 378568 08/06/18 018352 CAROLYN LAW Park Acquisition 301.98.576.800.41.00 2(18-037)07/21/18 5,550.00 5,550.00
40 380952 05/20/19 013140 WAIOKULANI KALALAU Meals/Mileage - Kalalau 412.01.538.380.43.00 5201932 03/27/19 29.12 29.12
41 378652 08/20/18 019073 ENGIE INSIGHT/ToysR Us Over payment Utility account/final billing 640.237.000 8201824 08/13/18 458.16 458.16
42 380709 04/22/19 019570 ESTATE OF HARTSELL WOOD Water O/P 640.237.000 UB 19-0760 03/29/19 2.80 2.80
16,212.78$
Payroll
532929 01/20/17 Monson, Ryan 1/1/17-1/15/17 52.50
533091 03/20/17 Miller, Kyle 3/1/17-3/15/17 26.64
533130 04/05/17 Miller, Kyle 3/16/17-3/31/17 26.64
533689 04/20/17 Miller, Kyle 4/1/17-4/15/17 90.06
534057 09/20/17 Jimenez, Armando 9/1/17-9/15/17 72.49
535075 02/05/18 Osman, Adnan 1/16/18-1/31/18 134.84
535075 12/02/18 Bassinger, Jeanninne 12/1/18-12/15/18 2.93
534824 09/20/18 Tukwila Pantry Donation 45.00
534827 09/20/18 United Way Donation 15.00
466.10$
Total:16,678.88 30
City of Tukwila
City Council Finance Committee
Meeting Minutes
September 14, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, Zak Idan
Staff Present:
Chair Seal called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Resolution: Cancelling Outstanding Claims and Payroll Checks
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of abandoned or unclaimed property that is owed to individuals or business owners in time for
reporting to the Washington State Department of Revenue Unclaimed P roperty Section by
November 1, 2020. This year’s report includes the cancellation of outstanding claims in the
total amount of $16,678.88.
Committee Recommendation
Unanimous approval. Forward to September 21, 2020 Regular Consent Agenda.
B.Resolution: Cancelling Past Due Accounts Receivable
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of uncollectible accounts receivable. The total for this year includes false alarm fees equaling
$2,650.00 and miscellaneous billings equaling $14,635.74 for a total of $17,285.74.
Committee Recommendation
Unanimous approval. Forward to September 21, 2020 Regular Consent Agenda.
C.Contract – Internet Services
Staff is seeking Council approval to renew and upgrade a contact with Zayo for fiber -optic
internet services. The monthly rate will remain the same at $3,250 and discontinuing the 1G
Express Route connection will save $1500/month.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole.
D.2020 2nd Quarter Sales Tax & Miscellaneous Revenue Report
Staff presented the report.
Committee Recommendation
Discussion only
31
32
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/21/20
AGENDA ITEM TITLE Resolution Ordering the Cancellation of Past Due Accounts Receivable
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 09/21/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY There are certain accounts receivable that have been deemed uncollectible and need to be
removed from the Accounts Receivable ledger. The Council is being asked to consider and
approve the resolution ordering their cancellation.
REVIEWED BY C.O.W. Mtg. CDN Comm Finance Comm. Public Safety Comm.
Trans &Infrastructure Arts Comm. Parks Comm. Planning Comm.
DATE: 9/14/20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance Department
COMMITTEE Unanimous Approval; Forward to Regular Meeting Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/21/20
MTG. DATE ATTACHMENTS
9/21/20 Informational Memorandum dated 9/14/20
Resolution in final form with Attachment A 2020 AR Write-Offs 2018 and Prior
Minutes from the 9/14 Finance Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/21/20 VC 5.D.
33
34
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
BY: Cindy Wilkins – Fiscal Specialist
CC: Mayor Ekberg
DATE: September 14, 2020
SUBJECT: Cancellation of Accounts Receivable
Updated after the Finance Committee Meeting on Monday, September 14,
2020
ISSUE
Each year a resolution comes before the Council for the cancellation of uncollectable accounts
receivable. For 2020, these items include: False Alarms equaling $2,650.00, Miscellaneous
Billings equals $14,635.74 for a grand total of $17,285.74.
BACKGROUND
The process for tracking accounts receivable is quite thorough. The steps below are followed
prior to preparation of the attached write-off resolution.
Invoice is sent to the recipient by the Finance Department payable in 30 days.
If payment is not received within 30 days, the receivable is forwarded to our collection
agency, Armada Corp., and placed into pre-collect status.
At this time, Armada sends a Delinquency Notice to debtor notifying them of the past-due
status of the receivable and asks them to contact the City to make payment. Payments
can still be made directly to the City while in pre-collect status.
Once 30 days has passed in pre-collect status, the receivable then rolls over to active
collections. At the onset of active collections, a letter is sent to the debtor notifying them
of status change and advising that all payments must now be made through the
collection agency.
When in active collections status, debtor is contacted both by phone and letter. A search is
made for assets with which the debt could be satisfied. Once the debt has been in active
collections for 45 days, it is then reported to the national credit bureaus.
The last process in the collections cycle is the pursuit of legal action. This includes
attaching checking accounts, garnishments and lawsuits.
The City will not issue or renew a business license until all outstanding debt owed to the
City is paid.
It should be noted that while a debt may be written off our books: it is still active in
Armada’s collection process.
DISCUSSION
The proposed amount of the 2020 Cancellation of Accounts Receivable is $17,285.74. This is
an annual housekeeping item.
FINANCIAL IMPACT
The financial impact of cancelling $17,285.74 will be to reduce our accounts receivable balance
by this amount. Please note that while we are writing off the accounts receivable for accounting 35
INFORMATIONAL MEMO
Page 2
purposes., the accounts are still being actively worked for collection purposes with the exception
of those accounts where a responsible party cannot be identified. Accounts covered by
bankruptcy law cannot be pursued.
RECOMMENDATION
The Council is being asked to approve the annual resolution authorizing the cancellation of
Accounts Receivable and to forward this item to the Regular Meeting Consent Agenda of
9/21/20.
ATTACHMENTS
Attachment A – 2020 AR Write-Offs 2018 and Prior
Attachment B – Historical Write-Offs
36
: ?:RUG3URFHVVLQJ?5HVROXWLRQV?3DVW 'XH$FF WV5HFHLYDEOHV
&: EMV 5HYLHZDQGDQDO\VLVE\%DUEDUD6D[WRQ 3DJHRI
$5(62/87,212)7+(&,7<&281&,/2)7+(
&,7< 2) 78.:,/$:$6+,1*72125'(5,1*
7+(&$1&(//$7,212)3$67'8($&&28176
5(&(,9$%/(
:+(5($6FHUWDLQUHFHLYDEOHVDQGFKHFNVKDYHEHHQGHHPHGXQFROOHFWDEOHDIWHU
HIIRUWVE\ERWKWKH&LW\DQGDFROOHFWLRQDJHQF\KDYHEHHQXQVXFFHVVIXO DQG
:+(5($6LQWKHHYHQWRIQHZLQIRUPDWLRQWKH&LW\ZLOOFRQWLQXHWRSXUVXHWKHVH
UHFHLYDEOHVZKHQ HYHU SUDFWLFDO
12: 7+(5()25( 7+( &,7< &281&,/ 2) 7+( &,7< 2)78.:,/$
:$6+,1*721+(5(%<5(62/9(6 $6)2//2:6
0LVFHOODQHRXV$FFRXQWV5HFHLYDEOH 7KH WRWDORI SHU$WWDFK PHQW$
LVGHHPHGXQFROOHFWDEOH
3$66('%<7+(&,7<&281&,/2)7+(&,7<2)78.:,/$:$6+,1*721DW
D5HJXODU0HHWLQJWKHUHRIWKLVBBBBBBBGD\RIBBBBBBBBBBBB BBBBB
$77(67$87+(17,&$7('
&KULVW\2
)ODKHUW\00&&LW\&OHUN 'H¶6HDQ4XLQQ&RXQFLO3UHVLGHQW
$33529('$672)250%<
)LOHGZLWKWKH&LW\&OHUN
3DVVHGE\WKH&LW\&RXQFLO
5HVROXWLRQ1XPEHU
2IILFHRIWKH &LW\$WWRUQH\
$WWDFKPHQW $ :ULWH2IIV
37
Attachment A - 2020 Write-Offs
Acct #Customer Name Date Invoice #Billing Description GL Account Amount Notes
000154 KRAMER KONSTRUCTION 09/11/18 RT-00076 REINSPECTION TENANT FEES R 000.342.400.02.00 100.00 To Collections 1/27/2020
100.00$
000104 BEVERLY NUAMAH 04/17/18 PF-03742 POLICE FALSE ALARM #3 R 000.342.800.00.00 150.00 To Collections 10/8/2019
SOMALI SOMGRO Inc 05/31/18 PF-03754 Police False Alarm #3 R 000.342.800.00.00 150.00 To Collections 8/10/2018
000104 BEVERLY NUAMAH 07/05/18 PF-03782 POLICE FALSE ALARM #4 R 000.342.800.00.00 200.00 To Collections 10/8/2019
000125 TOYS R US DELAWARE INC 07/05/18 PF-03775 POL FALSE ALARMS #3-7 R 000.342.800.00.00 950.00 To Collections 10/8/2019
000146 JET FUEL ESPRESSO 08/29/18 PF-03808 POL FALSE ALARM #3 R 000.342.800.00.00 150.00 To Collections 1/27/2020
000193 Seattle Char/Habit Burger 11/14/18 PD-00178 Police False Alarm #3 R 000.342.800.00.00 150.00 To Collections 10/8/2019
000180 Electronic Service Provider 11/17/18 PD-00152 Police False Alarm #3 R 000.342.800.00.00 150.00 To Collections 8/17/2020
000104 BEVERLY NUAMAH 11/19/18 PD-00205 POLICE FALSE ALARM #5 R 000.342.800.00.00 200.00 To Collections 8/17/2020
000146 JET FUEL ESPRESSO 11/19/18 PD-00201 POLICE FALSE ALARM #4 R 000.342.800.00.00 200.00 To Collections 1/27/2020
000207 Church by the Side of the Road 12/17/18 PD-00222 Police False Alarm #3 R 000.342.800.00.00 150.00 To Collections 10/8/2019
000193 Seattle Char/Habit Burger 12/29/18 PD-03843 Police False Alarm #4 R 000.342.800.00.00 200.00 To Collections 10/8/2019
2,650.00$
EZELL EDWARD EZELL 07/20/17 MB-02619 Property Damage WORK ORDER 21701601 R 000.344.100.00.00 12,378.28 To Collections 10/13/2017
000258 JASMINE LYONS 12/31/18 PM-00113 Property Damage WO 21801607 CASE 18-7205 R 000.344.100.00.00 2,157.46 To Collections 10/8/2019
14,535.74$
Total Write-Offs: 17,285.74$ 38
Attachment B - Historical Write-Offs
Resolution 1777 2012 8,777.89$
Resolution 1805 2013 30,702.97$
Resolution 1843 2014 36,240.62$
Resolution 1865 2015 27,887.91$
Resolution 1893 2016 47,680.46$
Resolution 1916 2017 9,005.25$
Resolution 1948 2018 12,832.35$
Resolution 1969 2019 53,109.56$
Resolution 2020
2019 Cancellation of Accounts Receivables - Finance Committee 092319
39
40
City of Tukwila
City Council Finance Committee
Meeting Minutes
September 14, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, Zak Idan
Staff Present:
Chair Seal called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Resolution: Cancelling Outstanding Claims and Payroll Checks
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of abandoned or unclaimed property that is owed to individuals or business owners in time for
reporting to the Washington State Department of Revenue Unclaimed P roperty Section by
November 1, 2020. This year’s report includes the cancellation of outstanding claims in the
total amount of $16,678.88.
Committee Recommendation
Unanimous approval. Forward to September 21, 2020 Regular Consent Agenda.
B.Resolution: Cancelling Past Due Accounts Receivable
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of uncollectible accounts receivable. The total for this year includes false alarm fees equaling
$2,650.00 and miscellaneous billings equaling $14,635.74 for a total of $17,285.74.
Committee Recommendation
Unanimous approval. Forward to September 21, 2020 Regular Consent Agenda.
C.Contract – Internet Services
Staff is seeking Council approval to renew and upgrade a contact with Zayo for fiber -optic
internet services. The monthly rate will remain the same at $3,250 and discontinuing the 1G
Express Route connection will save $1500/month.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole.
D.2020 2nd Quarter Sales Tax & Miscellaneous Revenue Report
Staff presented the report.
Committee Recommendation
Discussion only
41
42
ITEM INFORMATION
STAFF SPONSOR: JAY C WITTWER ORIGINAL AGENDA DATE: 9/14/20
AGENDA ITEM TITLE Puget Sound Emergency Radio Network (PSERN) Interlocal Agreement and
Memorandum of Understanding
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date 9/21/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY Update on the new Regional Radio system known as PSERN. The Interlocal Agreement
and associated Memorandum of Understanding requires City Council approval to move
forward.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Plann ing/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 09/14/2020 COMMITTEE CHAIR Kruller
RECOMMENDATIONS:
SPONSOR/ADMIN. Fire & Police Departments
COMMITTEE Forward to COW 9/14/2020, Forward to Reg Council 9/21/2020
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $00
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
09/21/20
MTG. DATE ATTACHMENTS
09/14/20 Memo dated August 27, 2020
About PSERN
PSERN Operator Interlocal Agreement Summary
Background on End User Rate and Cost Allocation Model
PSERN Interlocal Agreement
Memorandum of Understanding
09/21/20
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 JCW
09/21/20 JCW
Forward to next Regular Meeting Consent Agenda
No attachments (see 9/14 C.O.W. packet for reference)
5.E.
43
44
ITEM INFORMATION
STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 9/21/20
AGENDA ITEM TITLE A weekly update on the City’s planning and response to COVID-19 (Coronavirus)
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 9/21/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
Staff are providing the Council with updated information regarding the City’s response to
COVID-19.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. N/A
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
09/21/20 Coronavirus Report
C OUNCIL AGENDA S YNOPSIS
----------------------------------Initials --------------------------------- I TEM N O.
Meeting Date Prepared by Mayor’s review Council review
9/21/20 RB 6.A.
45
46
Coronavirus Response Update
September 21, 2020
* Denotes All New Content in the Section
Essential Services and City Operations
There are no changes to essential services or City operations since the last report. The Administration is
currently surveying staff to understand the impacts of public schools being closed this fall on the organization.
Staff leadership is seeking to understand how we can accommodate employees impacted by children engaged in
distance learning this fall.
Financial Stability
At the May 18 City Council meeting the Council approved various measures for the mayor to implement to
address the revenue shortfalls associated with the coronavirus pandemic. The Council continues to receive
regular updates on the implementation of the financial measures associated with the coronavirus pandemic, the
most recent of which is at the September 14, 2020 Committee of the Whole.
Police Staffing and Calls for Service
There have been no changes to Police staffing since the last report.
Fire Staffing and Calls for Service
There have been no changes to Fire staffing since the last report.
* Human Services
This week, staff assisted four households (14 individuals) with $3850 in rental assistance from House Bill 1406
funds. Human Services staff continues to work closely with landlords, many are referring their residents directly,
and other funding partners to create ‘patchwork’ funding. Some residents concerns include returning to work at
greatly reduced hours and previously laid off workers being let go again due to the stronghold COVID still has in
our region.
The Riverton Park Methodist United Church (RPUMC) received a large grant from King County to work with local,
small landlords in assisting with the rental needs of their residents. This is part of King County’s newest program
where the County collects applications from interested landlords and tenants and through a lottery process.
Recipients are notified and then work directly with community partners (like RPUMC) to distribute the funds
within the community. More information will be shared as details unfold.
* Business Recovery
Business Re-Openings
On September 11, the Washington State Department of Health released a situation report which reflects an
overall Statewide decline in COVID-19 activity as of late August even though the public activity levels have
increased. The report cites that social distancing, limiting gathering size and wearing face coverings are working
47
to slow the spread of the disease. However, Secretary of Health John Weisman said that “While we see some
encouraging trends in case counts, the risk remains extremely high throughout the state.”
As of September 16, King County continues in Phase 2 of Washington’s “Safe Start” four phase business
reopening plan. On July 28 the State paused any counties from moving into higher phases and the pause
continues in effect. Because social distancing and limited gathering size are key factors to slowing the spread,
and because the Secretary of Heath stated the risk remains extremely high throughout the state, economic
development staff does not anticipate counties being allowed to move into higher phases in the near future.
Currently, most of Tukwila’s business activities are allowed to be open (some under significant capacity
limitations and safety procedures). Business activities still not allowed in this Phase include indoor card rooms,
large sporting events, and vending game areas (pool tables, video games, arcades, etc.).
Business Assistance
Work continues on SavingLocalKC.com, ExperienceTukwila, Southside Promise, collaborating with the Chamber
and other regional organizations, and the $31,965 small business grant program.
Staff is in contact with the Governor’s Office and key local businesses to facilitate approval and guidance for
other entertainment activities to reopen.
Washington State has provided additional funding through counties for small business grants from the Federal
CARES Act. The Seattle Metro Chamber is serving as King County’s conduit to award and process this grant
program. The application and more information is available at www.kingcountyado.com. The City has emailed
information on the grant opportunity to all of our businesses.
Unemployment
Attached is the unemployment report for the zip codes 98168 and 98188, as well as maps of those zip codes.
The key information is found in the Unduplicated Continued Claims, which is where you can track the overall
changes in unemployment. The Initial Claims help to show how unemployment was much more prevalent early
on in the pandemic as the reader can see the high number of initial claims per week.
*. Meeting our Community’s Basic Needs
Tukwila Food Pantry number of families served
9/15 - 407
9/12 - 532
9/10 - 559
Innovasian Cuisine (Tukwila business) is donating individual meals in two deliveries to the Pantry:
315 cases that contain 2,520 meals will be donated next week.
Second shipment of 315 cases will come at the end of September
Senior Meal Distribution
45 households
52 clients and
421 meals to deliver
48
Public Safety Plan Construction Projects
There have been no changes to the Public Safety Plan projects since the last report.
Compliance with the Governor’s Order
There have been no changes to compliance issues since the last report.
* Covid-19 Testing Sites
Below are the two nearest testing sites in/to Tukwila. For more information on free testing sites in King County,
visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx
Note: The testing at the Pantry has been reduced from weekly to once a month due to the low number of people
seeking testing at this site. The next testing date at the Pantry will be included in the coronavirus reports moving
forward.
Tukwila Pantry, October 8, 2020 9 a.m. to 3 p.m.
Highline College, Wednesdays 7 a.m. to 2 p.m.
* Public Health – Seattle & King County Covid-19 Outbreak Summary – Tukwila
49
Week #Start Date
98168 98188 Total 98168 98188 Total
10 8-Mar 184 115 299 NA NA NA
11 15-Mar 965 608 1,573 NA NA NA
12 22-Mar 1,234 993 2,227 NA NA NA
13 29-Mar 1,255 1,058 2,313 NA NA NA
14 5-Apr 1,034 868 1,902 NA NA NA
15 12-Apr 629 552 1,181 3,527 2,752 6,279
16 19-Apr 922 964 1,886 3,481 2,747 6,228
17 26-Apr 743 706 1,449 3,759 3,100 6,859
18 3-May 684 542 1,226 3,907 3,248 7,155
19 10-May 690 537 1,227 4,029 3,348 7,377
20 17-May 280 234 514 3,715 3,173 6,888
21 24-May 225 202 427 3,846 3,242 7,088
22 31-May 215 173 388 3,390 2,977 6,367
23 7-Jun 217 173 390 3,226 2,843 6,069
24 14-Jun 200 185 385 3,094 2,901 5,995
25 21-Jun 215 173 388 3,146 2,822 5,968
26 28-Jun 217 173 390 3,049 2,741 5,790
27 5-Jul 200 185 385 3,003 2,686 5,689
28 12-Jul 199 150 349 2,951 2,640 5,591
29 19-Jul 191 142 333 2,833 2,512 5,345
30 26-Jul 162 134 296 2,777 2,515 5,292
31 2-Aug 149 124 273 2,568 2,336 4,904
32 9-Aug 137 119 256 2,518 2,258 4,776
33 16-Aug 116 86 202 2,414 2,204 4,618
34 23-Aug 131 111 242 2,387 2,187 4,574
Notes:
(1) Data provided by Anneliese Vance-Sherman, Regional Labor Economist, WA State ESD
(2) When reading the data, the number of the week references the week on the calendar year. Each
week starts on Sunday and ends on Saturday. That is, week 1 is the week containing January 1.
(3) Unduplicated Continued Claims reflects the number of people who received payments. This is
different from simple Continued Claims which reflects the total number of payments (which includes
instances where individuals file and are paid for previous weeks' claims.
(4) Unemployment claims data is not available based on the City of Tukwila boundary. The chart above
shows two zip codes that cover most of Tukwila and an even larger area outside of Tukwila. The
current unemployment rate is not available for the city of Tukwila. Using 2017 jobs data and
unemployment claims, staff estimates the unemployment rate for zip codes 98168 and 98188 to be
approximately 15%.
Initial Claims Unduplicated Continued Claims
Unemployment Claims
Zip Codes 91868 and 98188
50
OnTheMap
Home Area Profile Report
All Jobs for All Workers in 2017
Created by the U.S. Census Bureau’s OnTheMap https://onthemap.ces.census.gov on 09/16/2020
Counts and Density of All Jobs in Home Selection Area in 2017
All Workers
Map Legend
Job Density [Jobs/Sq. Mile]
5 - 203
204 - 799
800 - 1,793
1,794 - 3,183
3,184 - 4,972
Job Count [Jobs/Census Block]
1 - 4
5 - 28
29 - 94
95 - 222
223 - 434
Selection Areas
Analysis Selection
Page 1 of 4 51
OnTheMap
Home Area Profile Report
All Jobs for All Workers in 2017
Created by the U.S. Census Bureau’s OnTheMap https://onthemap.ces.census.gov on 09/16/2020
Counts and Density of All Jobs in Home Selection Area in 2017
All Workers
Map Legend
Job Density [Jobs/Sq. Mile]
5 - 215
216 - 848
849 - 1,902
1,903 - 3,379
3,380 - 5,277
Job Count [Jobs/Census Block]
1 - 2
3 - 21
22 - 103
104 - 324
325 - 791
Selection Areas
Analysis Selection
Page 1 of 452
ITEM INFORMATION
STAFF SPONSOR: REBECCA HIXSON ORIGINAL AGENDA DATE: 09/14/20
AGENDA ITEM TITLE Add fee for select Body Worn Video redaction for Police department
CATEGORY Discussion Motion Ordinance Bid Award Public Hearing Other
Mtg Date 09/14/20 Mtg Date
Resolution
Mtg Date 09/21/20 Mtg
Date
Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
Resolution to add fee for select Body Worn Video redaction for the Police department.
Although the Public Records Act allows a law enforcement agency to charge certain
requestors the reasonable costs of redcting videos prior to disclosure, the Police
department is not currently charging for this work.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 08/24/20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/14/20
MTG. DATE ATTACHMENTS
09/14/20 Informational Memorandum dated 08/24/20 (revised after Finance Committee)
Seattle BWV Cost Study
Estimating Cost Redaction Worksheet
Draft Resolution
Minutes from the 8/24 Finance Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/14/20 Rebecca
Forward to next Regular Meeting Unfinished Business
09/21/20
09/21/20 Rebecca
No new attachments. Verbal presentation
6.B.
53
54
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Bruce Linton, Chief of Police
BY: Rebecca Hixson, Senior Manager, Support Operations Division
CC: Mayor Ekberg
DATE: August 24, 2020 (Revised after 8/24 Finance Committee)
SUBJECT: Fees of Body Cam Redaction
ISSUE
To enhance open government and public agency transparency, Tukwila Police Department
(TPD) implemented a Body Worn Video (BWV) program in 2017. Officers wear body cameras
and capture recording that are public records subject to the Washington Public Records Act
(PRA), RCW 42.56. Redaction of body cam footage is a time-consuming and tedious process.
Between November 2017-April 2020, TPD processed 828 BWV public records requests.
Although the PRA allows a law enforcement agency to charge certain requestors the
reasonable costs of redacting videos prior to disclosure, TPD is not currently charging for this
work. The police department is in full support of providing body worn camera footage when
requested and has come to better understand the cost of this transparency. TPD is proposing
charging certain requestors the reasonable costs of redacting videos prior to disclosure to
support this work.
BACKGROUND
The PRA allows agencies to charge the actual cost of redacting BWV recordings including the
cost of redaction technology provided it is the least costly commercially available method. We
do not intend to charge requestors technology costs. In addition, per RCW 42.56.240 (14), we
will not charge requestors who are people directly involved in the incident or their attorney.
The question of “what is a reasonable cost” was answered in a February 2017 Body Worn Video
Redaction Cost Study completed by City of Seattle. Seattle PD completed stopwatch style time
studies to determine the amount of time it takes to redact BWV recordings (see attached). Then
they created a cost per minute of redaction time based on the weighted staff salary costs.
Based on the SPD study and our team’s salaries, TPD is asking to charge requestors not
exempted under RCW 42.56.240 (14) the actual time it takes to redact a video calculated at the
rate of $0.63 per minute.
The fee would be effective January 1, 2021.
DISCUSSION
We are committed to providing records to requestors. Our goal is to do so in a manner that
allows access to the records at a reasonable cost while not causing undue burden on staff.
Seattle ($0.60) and Monroe ($0.79) Police Departments have already implemented this system
successfully. Bellingham is in the planning process to implement charges.
FINANCIAL IMPACT
The City will be compensated for the actual staff time spend redacting BWV.
55
INFORMATIONAL MEMO
Page 2
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/2020 Info Memos/InfoMemo Template BWV redaction fees_revised.docx
RECOMMENDATION
The Council is being asked to approve the resolution and consider this item at the September 14,
2020 Committee of the Whole meeting and subsequent September 14, 2020 Regular Meeting.
ATTACHMENTS
Attachment 1: City of Seattle Body Worn Video Redaction Cost Study Narrative, February 2017
Attachment 2: Estimating Cost Redaction Worksheet
Attachment 3: Draft Resolution
56
ATTACHMENT 1
City of Seattle
Body Worn Video Redaction Cost Study
Narrative
February 2017
Background
SPD has implemented a Body Worn Video (BWV) program. Officers will wear body cameras and will
capture recordings that are public records subject to the Washington Public Records Act, Chapt. 42.56
RCW (PRA). The PRA allows a law enforcement agency responding to requests for BWV recordings to
charge certain requestors the reasonable costs of redacting videos prior to disclosure. The purpose of
this cost study is to determine those reasonable costs. Allowable redaction costs are in addition to
copying costs that agencies are legally allowed to charge requestors.
Introduction
With the exception of the following requestors, the PRA allows an agency to charge a requestor the
reasonable costs of redacting, altering, distorting, pixelating, suppressing, or otherwise obscuring any
portion of the body worn camera recording prior to disclosure:
A person directly involved in an incident recorded by the requested body worn camera
recording;
An attorney representing a person directly involved in an incident recorded by the requested
body worn camera recording;
A person or his or her attorney who requests a body worn camera recording relevant to a
criminal case involving that person;
The executive director from either the Washington state commission on African-American
affairs, Asian Pacific American affairs, or Hispanic affairs; or
If relevant to a cause of action, an attorney who represents a person regarding a potential or
existing civil cause of action involving the denial of civil rights under the federal or state
Constitution, or a violation of a United States department of justice settlement.
An agency that charges redaction costs must use redaction technology that provides the least costly
commercially available method of redacting body worn camera recordings, to the extent possible and
reasonable.
The purpose of this cost study is to determine the reasonable cost of redacting BWV recordings in order
to provide a requestor the estimated cost of redacting particular BWV recordings and, to provide
requestors a choice of redaction types in order to reduce costs to those requestors.
57
ATTACHMENT 1
Principles
We charge for redactions based on the parameters provided in the PRA
We charge staff time directly applicable to redacting videos
We charge staff time (salary + benefits) for no more than the lowest-paid employee assigned
responsibility for redacting video
We have highly-skilled Video Specialists who apply their expertise to redact video in an efficient
and skillful manner
We use redaction technology that most effectively and efficiently meets the administrative and
operational needs of the Department
We do not charge requestors any costs related to the redaction technology
The City incurs substantial costs for video management, processing, storage, and redaction
technology
In addition to allowed redaction costs, we charge requestors the actual cost of copies of BWV
recordings as provided in the PRA
Types of Redactions
Targeted Video Redaction of Person or Object with or without Targeted Audio Redaction: This
blurs or blacks out the face or identifying features of an individual or object and removes
exempt audio content
Targeted Audio Redaction Alone: This removes exempt portions of the audio
Targeted Blackout of Screen or Targeted Screen Blur with or without Audio Removal: This
completely blacks out targeted segment(s) of video. It may also remove all audio from the
segment(s) as called for
Complete Screen Blur and Audio Removal: This blurs the entire screen for the entire duration of
the video and removes all audio for the entire duration of the video
The types of video redactions are illustrated in the next section
Video Redaction Type Illustrations
Targeted Video Redaction1 Targeted Blackout of Screen Screen Blur2
1 The size of the dot or shape obscuring an individual or object may vary to ensure that exempt identifying details
are sufficiently obscured.
2 Screen Blur may be targeted for a specific length of time within a video or for the entire duration of the video at
the option of the requestor. Screen blur here is illustrated at 60% blur. The level of blurring may vary to ensure
that exempt identifying details are sufficiently obscured
58
ATTACHMENT 1
Redaction Process
The cost of redacting video using current technology reflects actual staff time derived from the workflow
necessary to apply redactions as detailed in the SPD Redaction Process Workflow, attached to this Cost
Study.
Time Studies
Stopwatch style time studies were conducted to determine the amount of time it takes to redact BWV
recordings including how long it takes to fully blur and remove audio from an entire video, eliminate one
minute of video, redact one minute of simple audio, redact one minute of complex audio, redact one
minute of simple video, and redact one minute of complex video.
Time Study Results:
Redaction Type Actual Time Redaction Time
Targeted Video Redaction with or
without Targeted Audio Redaction
1 Minute per individual or
object redacted
10 Minutes per individual or
object redacted
Targeted Audio Redaction Alone 1 Minute 5 Minutes
Targeted Blackout of Screen,
Targeted Screen Blur with or
without Audio Removal
1 Minute 4.5 Minutes
Complete Screen Blur and Audio
Removal
Per Video 1 Minute
Video Specialist Weighted Salaries
The weighted salaries for Video Specialists within SPD range from $.61 per minute to $.89 per minute.
The PRA allows agencies to charge the actual cost of redacting BWV recordings including the cost of
redaction technology provided it is the least costly commercially available method. The Video Specialists
weighted salary amounts do not include the cost of redaction technology and the City does not intend to
charge requestors technology costs at this time. The City intends to charge requestors at the rate of $.60
per minute of Video Specialist time to redact body worn videos. This rate is below the actual cost
incurred by the City for redacting video.
Estimating Redaction Costs
Based on the results of the cost study, SPD Public Disclosure Unit staff will calculate estimated redaction
costs at the following rates:
Redaction Method Estimated Cost Per
Minute to Redact
Minutes to Redact Per
Minute of Raw Footage
Estimated Cost of Redaction
Per Minute of Raw Footage
Targeted Video
Redaction with or
without Targeted
Audio Redaction
$0.60 per
individual or object
redacted
10 per individual or
object redacted
$6.00 per individual or
object redacted
Targeted Audio
Redaction Alone
$0.60 5 $3.00
59
ATTACHMENT 1
Targeted Blackout of
Screen, Targeted
Screen Blur with or
without Audio
Removal
$0.60 4.5 $2.70
Complete Screen Blur
and Audio Removal
$0.60 N/A $0.60/video
SPD Will Charge Redaction Costs Based on Actual Redaction Time
The City will charge requestors redaction costs reflecting the actual time it takes to redact a particular
video calculated at the rate of $0.60 per minute.
60
ATTACHMENT 1
ATTACHMENT
SPD Redaction Process Workflow for Body Worn Video Redaction
1.Receive Initial Video Request
a.Locate video in Evidence.com using one or more of the following fields: case number,
officer ID, and date/time
b.Conduct additional research in RMS/CAD to locate additional video not tagged by
officer, if needed.
c.If one video is identified, then a direct download from Evidence.com can be conducted.
d.If multiple videos are identified, then a bulk download is requested (Evidence.com is a
cloud-based system)
e.If targeted video and/or audio redaction is required proceed to either Step 2 or Step 3
depending on whether redaction will be done jointly by PDO and Video Specialist or by
Video Specialist working independently
f.If complete screen blur and audio removal is required, proceed to step 4
2.Coordinated PDO/Video Specialist Redaction Process
a.Unzip video files and place videos temporarily on local machine
b.Receive Evidence.com download link via email and download videos.
c.Upload videos to GOVQA for PDO to identify redactable content.
d.Video Specialist deletes video files from local machine.
e.PDO watches and listens to video identifying content that requires redaction, detailing
relevant time codes.
f.PDO sends redaction request to Video Unit
g.Video Unit receives request in GOVQA or Video Unit Electronic Ordering Form (one
redaction request will usually contain multiple video files that need redacting).
h.Review redaction instruction spreadsheet with video timecodes, description of
identifying information, and type of redaction (blur, audio only, etc.)
i.Print hard copy of request.
j.Locate videos in GOVQA.
k.Download to local workstation.
l.Import files to Adobe Premiere.
m.Conduct audio/video redactions as indicated in spreadsheet provided by the PDO.
3.Video Specialist Only Redaction Process
a.Unzip video files and place videos temporarily on local machine.
61
ATTACHMENT 1
b.Receive Evidence.com download link via email and download videos.
c.Download to local workstation.
d.Import files to Adobe Premiere Video Specialist watches and listens to video identifying
content that requires redaction.
4.Video Specialist applies redactions
a.If Complete Screen Blur and Audio Removal is required, Video Specialist applies blur to
entire video and removes all audio as appropriate.
b.If Targeted Blackout of screen or audio redaction is required, Video Specialist will apply
blackout and remove audio at appropriate points in video.
c.If Targeted Screen Blur or audio redaction is required, Video Specialist will apply screen
blur and remove audio at appropriate points in video.
d.If the Targeted Video Redaction is required, Video Specialist must selectively
blur/obscure video FRAME BY FRAME to ensure the exempt content is removed
i.Camera movement, lighting conditions, environment, proximity of
individuals/objects to camera, number of individuals/objects to be redacted,
and other qualitative factors will contribute to the complexity of the redaction.
e.Multiple passes of the video will be required to track individuals and/or ensure that all
exempt video and audio content has been redacted throughout video.
f.Video Specialist conducts quality assurance by replaying video in real time 1:1 or slower
2:1 and event 3:1 to refine redaction and ensure redaction accuracy.
g.Export videos from Adobe Premiere.
5.Redaction Distribution
a.Upload /Transfer redacted files to GOVQA.
b.Notification is generated after video redaction is complete and is sent to PDO that
redaction is complete.
c.PDO receives the video files and reviews videos for accuracy.
d.If additional redactions are identified, then request is re-submitted to Video Specialist.
e.If no additional redactions are required, then Video Specialist logs request as
completed.
62
Tukwila Police Department
BWV Redaction Worksheet
{EFM2157436.DOCX;1/13175.000001/ }Last Modified: May 11, 2020 pg. 1
File Name Redact From Redact To Targeted
Video
Redaction
Targeted
Audio
Redaction
Targeted
Screen
Blackout
Targeted
Screen
Blur
Blur
Entire
Video
Remove
All
Audio
Comments Redaction Key 63
64
: ?:RUG3URFHVVLQJ?5HVROXWLRQV?%RG\ZRUQYLGHRIHHIRUUHGDFWLRQV
5+ EMV5HYLHZDQGDQDO\VLVE\%DUEDUD6D[WRQ 3DJHRI
$ 5(62/87,21 2) 7+(&,7<&281&,/2)7+(&,7<2)
78.:,/$:$6+,1*721 $'237,1*)((6)257+(67$))
7,0( $662&,$7(' :,7+ 5('$&7,1*78.:,/$32/,&(
'(3$570(17%2'<:2519,'(2)227$*(5(48(67('
38568$1772$38%/,&5(&25'65(48(676
:+(5($6WKH7XNZLOD 3ROLFH 'HSDUWPHQW LPSOHPHQWHG D %RG\ :RUQ 9LGHR
3URJUDPLQ DQG
:+(5($6ERG\FDPHUDUHFRUGLQJV DUHSXEOLFUHFRUGVVXEMHFWWR &KDSWHU
5&:WKH:DVKLQJWRQ6WDWH3XEOLF5HFRUGV$FW DQ G
:+(5($6SXUVXDQW WR 5&: I ODZ HQIRUFHPHQW DJHQFLHV DUH
SHUPLWWHG WR FKDUJH UHTXHVWRUVQRW H[HPSWHG XQGHU 5&: H WKH
UHDVRQDEOHFRVWV RIUHGDFWLQJYLGHRVSULRUWRGLVFORVXUH DQG
:+(5($6WKH7XNZLOD3ROLFH'HSDUWPHQ WDQDO\]HGD%RG\:RUQ9LGHR
5HGDFWLRQ&RVW6WXG\FRPSOH WHGE\WKH6HDWWOH3ROLFH'HSDUWPHQWZKLFKGHWHUPLQHG
WKHDPRXQWRIWLPHLWWDNHVWRUHGDFWVXFKIRRWDJHDQGPXOWLSOLHGWK DW DPRXQWRIWLPHE\
WKH7XNZLOD3ROLFH'HSDUWPHQW5HFRUGVVWDIIVDODULHVWRGHWHUPLQHWKH³UHDVRQDEOHFRVW´
IRUVXFKUHGDFWLRQV DQ G
:+(5($6WKH&LW\&RXQFLOZLVKHVWRDGRSWD7XNZLOD3ROLFH'HSDUWPHQWIHH WKDW
ZLOODOORZWKH &LW\WRUHFRYHU WKH FRVW RI DFWXDO VWDII WLPH LQFXUUHG E\ WKH &LW\IRU
UHGDFWLQJERG\ZRUQYLGHR
12: 7+(5()25( 7+( &,7< &281&,/ 2) 7+( &,7< 2) 78.:,/$
:$6+,1*721+(5(%<5(62/9(6$6)2//2:6
6HFWLRQ3ROLFH'HSDUWPHQW)HH6FKHGXOH 7KH7XNZLOD3ROLFH'HSDUWPHQW
ZLOOFKDUJHUHTXHVWRUVQRWH[HPSWHGXQGHU5&: IRUWKHDFWXDOVWDIIWLPH
FRVWLQFXUUHGIRUUHGDFWLQJERG\ZRUQYLGHR DWWKHUDWHRISHUPLQXWH
65
: ?:RUG3URFHVVLQJ?5HVROXWLRQV?%RG\ZRUQYLGHRIHHIRUUHGDFWLRQV
5+ EMV5HYLHZDQGDQDO\VLVE\%DUEDUD6D[WRQ 3DJHRI
6HFWLRQ(IIHFWLYH'DWH7KLVUHVROXWLRQDQGWKHIHHVFKHGXOHFRQWDLQHGKHUHLQ
VKDOOEHHIIHFWLYHDVRI-DQXDU\
3$66('%<7+(&,7<&281&,/2)7+(&,7<2)78.:,/$:$6+,1*721DW
D6SHFLDO 0HHWLQJWKHUHRIWKLVBBBBBBB BBBGD\RIBBBBBBBBBBBBBBBBBBBBB
$77(67$87+(17,&$7('
&KULVW\2
)ODKHUW\00&&LW\&OHUN 'H¶6HDQ4XLQQ &RXQFLO3UHVLGHQW
$33529('$672)250%<
)LOHGZLWKWKH&LW\&OHUN
3DVVHGE\WKH&LW\&RXQFLO
5HVROXWLRQ1XPEHU
2IILFHRIWKH &LW\$WWRUQH\
66
Finance Committee Minutes .................................................................................................................................. August 24, 2020
D.Resolution: Video Redaction Fee
Staff is seeking Council approval of a resolution that would charge a fee of $0.63/minute for
redacting Police body cam video footage from public records requests . This will recover the
actual staff cost which is allowed by the RCW, and the fee will not be charged to individuals
involved in the incident or their counsel.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole and Special
Consent Agenda.
E.Budget Public Engagement
Committee members and staff discussed the August 25, 2020 Budget Listening Session and
format for an online survey. Staff suggests changing the survey format to ask users questions
about a refined list of programs identified in the Priority Based Budgeting process. The
Committee agreed with this direction.
Committee Recommendation
Discussion only.
F.COVID-19 Financial Impact Report
Staff presented an updated COVID-19 Financial Impact Report, which will also be discussed at
the Committee of the Whole and the Budget Listening Session.
Committee Recommendation
Discussion only.
II.MISCELLANEOUS
III.
The meeting adjourned at 6:27 p.m.
Committee Chair Approval
Minutes by LH
67
68
ITEM INFORMATION
STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 09/21/20
AGENDA ITEM TITLE Resolution in support of King County Proposition No. 1, relating to Harborview
Medical Center facility improvements.
TITLE: King County Proposition No. 1 *Public Comments will be Accepted*
Harborview Medical Center Health and Safety Improvement Bonds
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 9/21/20 Mtg Date Mtg Date 9/21/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY The draft resolution expresses support for King County Proposition No. 1, which would
issue $1.74 million in bonds over 20 years to make public health, safety, and seismic
improvements to Harborview Medical Center facilities.
*Public Comments will be accepted*
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
9/21/20
MTG. DATE ATTACHMENTS
9/21/20 Resolution
C OUNCIL AGENDA S YNOPSIS
----------------------------------Initials --------------------------------- I TEM N O.
Meeting Date Prepared by Mayor’s review Council review
9/21/20 LH 7
69
70
W:\Legislative Development\Harborview Medical Center KC Prop No 1—expressing support 9-15-20
LH:bjs Review and analysis by Barbara Saxton Page 1 of 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, EXPRESSING ITS COLLECTIVE
POSITION SUPPORTING APPROVAL FOR KING COUNTY
PROPOSITION NO. 1 ON THE BALLOT FOR THE NOVEMBER
3, 2020 GENERAL ELECTION.
WHEREAS, Harborview Medical Center facilities include a state-licensed 413-bed
hospital owned by King County and operated by the University of Washington, which is a
comprehensive regional health care facility available to all King County residents that
provides specialized care for a broad spectrum of patients, the control of illness and the
promotion and restoration of health; and
WHEREAS, Harborview Medical Center is one of the nation's leading academic
medical centers, is the only designated Level I adult and pediatric trauma and verified
burn center in the state of Washington, and serves as the regional trauma and burn
referral center for Alaska, Montana and Idaho and the disaster preparedness and disaster
control hospital for King County; and
WHEREAS, Harborview Medical Center is maintained as a public hospital by King
County to improve the health and well-being of the entire community and to provide quality
health care to the most vulnerable; and
WHEREAS, nearly 20 years ago, King County voters authorized the county to issue
general obligation bonds to fund seismic and public health and safety improvements for
Harborview Medical Center for construction of an inpatient facility and medical office
tower, the demolition of seismically unsound buildings, and limited renovations of some
hospital spaces; and
WHEREAS, over the past 20 years, the growth of King County’s population, and
changes in medical practice, equipment and technology have resulted in the need for
upgrades to the facilities of Harborview Medical Center; and
71
W:\Legislative Development\Harborview Medical Center KC Prop No 1—expressing support 9-15-20
LH:bjs Review and analysis by Barbara Saxton Page 2 of 3
WHEREAS, a majority of Harborview Medical Center's facilities are aging and out of
date in terms of modern medical best practice standards for infection control and privacy,
and on average 50 patient beds per day cannot be used due to infection control
requirements for shared rooms; and
WHEREAS, Harborview Medical Center often operates at 100 percent capacity, and
critical surge capacity and emergency department capacity are limited due to space
limitations; and
WHEREAS, Harborview Medical Center facilities include older masonry buildings
that would suffer significant damage during an earthquake and building collapse, and any
resulting inaccessibility of buildings after an earthquake would pose life-safety risks to
patients, employees, and visitors and negatively impact facility operations during a
disaster by limiting availability of services; and
WHEREAS, King County has a growing number of people experiencing unmet and
complex behavioral health needs, including substance use disorders, and untreated
behavioral health conditions can result in increased involvement in the justice system
through repeated jail bookings and use of involuntary commitment, as well as
homelessness; and
WHEREAS, as illustrated by the 2020 pandemic COVID-19, there is a critical need
in King County for expanded medical facilities with greater capacity for vital surge needs
and state-of-the-art infectious disease control; and
WHEREAS, the improvements recommended to Harborview Medical Center are
estimated to cost approximately $1.74 billion over 20 years and are detailed in the
Leadership Group Recommendation Report, to include:
•Construction of a new tower on the campus that increases the number of single
patient rooms to meet modern infection control and privacy standards, and
expands and improves the emergency department;
•Construction of a new behavioral health services building to co-locate new,
expanded, and existing services, including the recently launched Behavioral
Health Institute;
•Seismic upgrades and renovations for the historic Center Tower and Harborview
Hall;
•Expansion of King County Involuntary Treatment Court and Public Health spaces
to meet growing demands;
•Space for up to 150 respite beds for individuals who are homeless, enabling
discharge from hospital to lower-acuity recuperative care, supporting better health
outcomes and more efficient use of hospital beds; and
•Seismic upgrades and renovation for the Pioneer Square Clinic that enables the
provision of care to extremely vulnerable populations in a more efficient and
therapeutic space; and
72
W:\Legislative Development\Harborview Medical Center KC Prop No 1—expressing support 9-15-20
LH:bjs Review and analysis by Barbara Saxton Page 3 of 3
WHEREAS, the City Council of the City of Tukwila convened its regularly-scheduled
meeting on September 21, 2020, which meeting notice included the exact ballot
proposition number and title of King County Proposition No. 1, and where members of the
public were afforded an equal opportunity to express support for or opposition to King
County Proposition No. 1 consistent with RCW 42.17A.555(1);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council expresses support for King County Proposition No. 1 at the
November 3, 2020 General Election, and urges all eligible voters in the City to vote to
approve the measure.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this _______ day of _________________, 2020.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De’Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
73
74
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: September 16, 2020
SUBJECT: City Administrator’s Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
I. Intergovernmental Update
• MetroConnects Technical Advisory Committee: Community Development staff attended a
MetroConnects Technical Advisory Committee on August 20 where King County Metro shared
proposed updates to elements of their Mobility Framework and Service Reductions Planning.
Metro will be seeking feedback from jurisdictions on a one on one basis and will reach out to
stakeholders prior to the next meeting which is scheduled for September 24.
• Meetings with Legislative Representatives: Mayor Ekberg, City Administrator David Cline ,
Deputy City Administrator Rachel Bianchi and Lobbyist David Foster continue to meet with
State Legislative representatives to discuss the City’s response to the coronavirus and
associated budget reductions, as well as the 42nd Ave. bridge and the upcoming legislative
session. Meetings took place with State Representative Valdez on August 10, State Senate
Transportation Committee on August 18, State Representative Wylie on August 20,
Transportation Policy staff on September 1 and 9, and Senator King on September 2.
• Sound Cities Association Mayors Meetings: Mayor Ekberg participated in Sound Cities
Association Mayors meetings on August 14, August 28, and September 11.
• Racial and Equity Sessions: Mayor Ekberg and City Administrator David Cline participated in
the Racial and Equity sessions offered by Sound Cities Association on August 14 and
September 11.
• South King County Mobility Coalition: Transportation Demand Management staff attended
the South King County Mobility Coalition September meeting. King County Metro presented
on service changes effective September 19 and the Renton-Kent-Auburn Area Mobility Plan.
South King County has seen continuous ridership compared to the rest of the county and
Metro service in South King County has mostly not been reduced. Residents and workers in
the area can get a $25 ORCA card by completing the form found at justonetrip.org/GetReady.
75
City Administrator’s Report
September 16, 2020
Page 2
II. Community Events
• Healthy Use of Parks Messaging Campaign: This week Parks & Recreation rolled out a
messaging campaign to promote healthy use of parks. Banners will be placed in all parks
followed by increased social media messages to promote safe park use.
• Foster Golf Links: Activity at the golf course continued to buzz during the month of August
with 10,102 rounds. Golf continues to be one of the activities allowing people to be active while
social distancing. Since the reopening of the course due to COVID the daily average 296 rounds,
which is 60 rounds more than the prior year.
III. Staff Updates
Public Safety
• Police Regional Coordination: Chief Linton continues to meet weekly with Valley Chiefs in
the COVID-19 coordination efforts.
• Fire Regional Coordination: Chief Wittwer continues to coordinate with regional partners
regarding the COVID-19 issues affecting the region.
• Regional Meeting on Equity and Social Justice: Chief Wittwer has met with regional fire
partners to continue discussing equity and social justice issues. A regional meeting is
planned for October 21. This is an effort to engage local Fire Agencies regarding diverse hiring
processes.
Project Updates
• Boeing Access Rd over Airport Way Bridge: Estimated Completion: February 2021
The City continues to work with Razz Construction (Razz) and TranTech Engineering in
preparation for the start of construction. Razz has submitted their estimated work schedule
with project mobilization planned to start on September 30th. Razz will begin construction on
Boeing Access Road (BAR) which is estimated to take six weeks and then move under the
bridge to complete the remainder of the retrofit. BAR will be reduced to one lane in each
direction to construct new bridge approach slabs.
• Southcenter District Art at Baker Boulevard: This is a sidewalk art installation project and
will be the first of its kind done in Tukwila. Staff started working with artist Elizabeth Gahan
in 2019 when the City received funding from 4Culture for a Creative Consultancy project. Ms.
Gahan has been working with staff, the Arts Commission, and the Lodging Tax Advisory
Committee (LTAC) to develop an art project for the Southcenter District. The project is
funded by LTAC. Parks and Recreation is assembling a team to facilitate the art installation
which is scheduled for late September.
• Tukwila Village: Spice Bridge Global Food Hall opened at Tukwila Village on September 8.
• Online Permit System Goes Live: Central Square, the new online permitting system went
“Live” on September 9. There were 51 applications submitted during first two days.
76
City Administrator’s Report
September 16, 2020
Page 3
Boards, Commissions and Committees
• Arts Commission: The next meeting is scheduled for September 23, 2020.
3 Resident positions terms expire December 31, 2020.
No vacancies.
• UCivil Service CommissionU: The next meeting is scheduled for October 12, 2020.
No terms set to expire in 2020.
VACANT: 1 Community Representative. One application received.
• UCOPCABU: The next meeting is scheduled for October 8, 2020.
No terms set to expire in 2020.
VACANT: Student Representative.
• UEquity & Social Justice CommissionU: The next meeting is scheduled for October 1, 2020.
1 Education position term expires December 31, 2020.
1 City Employee position term expires December 31, 2020.
2 Community Representative positions terms expire December 31, 2020.
VACANT: 1 Education Representative and Student Representative.
• UHuman Services Advisory BoardU: The next meeting is scheduled for September 16, 2020.
1 Resident position term expires December 31, 2020.
1 Business Community Representative position term expires December 31, 2020.
No vacancies.
• ULibrary Advisory BoardU: The next meeting is scheduled for October 6, 2020.
4 Resident position terms expire December 31, 2020.
VACANT: Student Representative.
• ULodging Tax Advisory CommitteeU: The next meeting is scheduled for October 9, 2020.
All positions are 1-year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• UPark CommissionU: The next meeting is scheduled for October 7, 2020.
2 Community position terms expire December 31, 2020.
VACANT: 1 Community Representative and Student Representative.
• UPlanning CommissionU: The next meeting is scheduled for September 24, 2020.
No terms set to expire in 2020.
No vacancies.
IV. Responses to Council/Citizen Inquiries
Date of
Inquiry Inquiry Response
August 24, 2020 Councilmember Kruller asked what
Council’s legal obligations and
opportunities around personnel –
approving positions, title changes, moving
of positions between departments, etc.
The City Attorney’s Office is
preparing a response to the
inquiry.
77
78
UPCOMING MEETINGS AND EVENTS
SEPTEMBER - OCTOBER 2020
Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page).
SEP 21 MONDAY SEP 22 TUESDAY SEP 23 WEDNESDAY SEP 24 THURSDAY SEP 25 FRIDAY SEP 26 SATURDAY
¾ Transportation &
Infrastructure
Committee
5:30 PM
Electronic meeting
¾ Planning & Economic
Development
Committee
5:30 PM
Electronic meeting
¾ City Council
Regular Meeting
7:00 PM
Electronic meeting
¾ Special Budget Work
Session
6:00 PM
Electronic meeting
¾ Arts Commission
6:00 PM
Electronic meeting
Hosted by Food Innovation
Network
Wednesdays
(Jun 24 – Oct 14)
4:00 PM – 7:00 PM
3:00 PM – 4:00 PM
(Special hour reserved for 60+
and others most vulnerable to
COVID-19)
Tukwila Village Plaza
14350 Tukwila Intl Blvd
¾ Planning Commission
6:30 PM
Electronic meeting
Due to staff furloughs
resulting from the financial
impacts of the coronavirus
pandemic, the City Hall
campus will be closed to
the public on Fridays
through the end of
2020. Staff will work
remotely on Friday
mornings and will be
furloughed Friday
afternoons.
Tukwila International
Boulevard Action
Committee
Trash Pick-Up Day
9:00 AM – 10:00 AM
For more information, call
Sharon Mann at
206-200-3616.
SEP 28 MONDAY SEP 29 TUESDAY SEP 30 WEDNESDAY OCT 1 THURSDAY OCT 2 FRIDAY OCT 3 SATURDAY
¾ Community Services &
Safety Committee
5:30 PM
Electronic meeting
¾Finance
Committee
5:30 PM
Electronic meeting
¾City Council
Committee of the
Whole Meeting
7:00 PM
Electronic meeting
Hosted by Food Innovation
Network
Wednesdays
(Jun 24 – Oct 14)
4:00 PM – 7:00 PM
3:00 PM – 4:00 PM
(Special hour reserved for 60+
and others most vulnerable to
COVID-19)
Tukwila Village Plaza
14350 Tukwila Intl Blvd
For more information, visit
foodinnovationnetwork.org/
markets
¾ Equity and Social
Justice Commission
Rescheduled to Oct 8.
Due to staff furloughs
resulting from the financial
impacts of the coronavirus
pandemic, the City Hall
campus will be closed to
the public on Fridays
through the end of
2020. Staff will work
remotely on Friday
mornings and will be
furloughed Friday
afternoons.
COVID-19 FINANCIAL RESOURCES FOR WORKERS AND BUSINESSES
The City of Tukwila has compiled a range of information being developed by various agencies and governments that may be helpful to community
members on the City website. Check back on this resource page frequently for updates as new information becomes available.
For more information, visit tukwilawa.gov/departments/administrative-services/covid-19-financial-resources-for-workers-and-businesses.
TEMPORARY TRAIL CLOSURE AND DETOUR ROUTE
The Green River Trail is closed between Tukwila International Boulevard and East Marginal Way. Closure is anticipated through November 30th.
For a map of the detour route, visit records.tukwilawa.gov/WebLink/1/edoc/331053.page1.aspx.
ADOPT-A-SPOT AND BECOME A PARK STEWARD
A year round partnership with residents, community groups and businesses to help beatify Tukwila’s parks and trails. Will you
consider adopting a spot by pitching in to pick up litter in your favorite parks?
For more information, call 206-767-2315 or visit tukwilawa.gov/residents/parks-recreation/adopt-a-spot.
FREE COVID TESTING AVAILABLE ON THURSDAYS. Mobile unit on site 9am-3pm (with lunch break from 12:00- 1:30 pm).
No insurance necessary. If you have insurance, then the medical team can bill your insurance with no co-pay fee.
DRIVE THRU PICK-UP – 3118 S 140TH ST
Regular pantry hours are 10:00 AM – 2:30 PM (Tue, Thu and Sat). Tukwila Pantry is in need of shopping bags.
VOLUNTEERS – In need of volunteers between 8 AM – 1 PM for food packaging Mondays, Wednesdays and Fridays and food
distributions Tuesdays, Thursdays and Saturdays.
DONORS – Please donate at TukwilaPantry.org.
Still Waters SnackPack needs your donations and volunteer help! First distribution date is October 2!
SnackPack will serve food on Fridays starting October 2. Volunteers in need earlier that week on Wednesday, 1pm-3pm, Thursday 9am-10am and Friday
9:45am-12:15pm. Due to the loss of 2 major in-kind donors, food expenditures have nearly doubled. Please donate to feed our Tukwila kids.
For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576,
Tukwila WA 98138.
FREE CHILD CARE FOR ONLY ESSENTIAL WORKERS – MUST PROVIDE WORKER ID OR SIMILAR PROOF OF EMPLOYMENT
To access other FREE emergency child care slots, call the Child Care Aware of WA Family Center at 1-800-446-1114 and complete an intake
with Family Center staff. After intake, a resources specialist will work to match you with an eligible child care priovider that meets your family
needs. King County and its partners are working quickly, and hope to have child care available by mid-April.
For more information, visit publichealthinsider.com/2020/04/12/emergency-childcare-for-first-responders-essential-workers.
¾ Arts Commission: 4th Wed., 6:00 PM. Contact Tracy Gallaway at Tracy.Gallaway@TukwilaWA.gov.
¾ Civil Service Commission: 2nd Mon., 5:00 PM. Contact Michelle Godyn at Michelle.Godyn@TukwilaWA.gov.
¾ Community Oriented Policing Citizens Advisory Board (COPCAB): 2nd Thurs., 6:30 PM. Contact Phi Huynh at P.Huynh@TukwilaWA.gov.
¾ Community Services and Safety Committee: 2nd & 4th Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
¾ Equity and Social Justice Commission: 1st Thurs., 5:15 PM. Contact Niesha Fort-Brooks at Niesha.Fort-Brooks@TukwilaWA.gov.
¾ Finance Committee: 2nd & 4th Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
¾ Human Services Advisory Board: Contact Hodo Hussein at Hodo.Hussein@TukwilaWA.gov.
¾ Library Advisory Board: 1st Tues., 5:30 PM. Contact Stephanie Gardner at Stephanie.Gardner@TukwilaWA.gov.
¾ Park Commission: 2nd Wed., 5:30 PM. Contact Kris Kelly at Kris.Kelly@TukwilaWA.gov.
¾ Planning and Economic Development Committee: 1st & 3rd Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
¾ Planning Commission / Board of Architectural Review: 4th Thurs., 6:30 PM. Contact Wynetta Bivens at Wynetta.Bivens@TukwilaWA.gov.
¾ Transportation and Infrastructure Committee: 1st & 3rd Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
79
Tentative Agenda Schedule
MONTH MEETING 1 –
REGULAR
MEETING 2 –
C.O.W.
MEETING 3 –
REGULAR
MEETING 4 –
C.O.W.
SEP 7
No Council or Council
Committee meetings.
14 21
See this week’s agenda
packet cover sheet for the
agenda:
September 21, 2020
Regular Meeting
28
Special Presentation
An update on South Correctional
Entity (SCORE).
Special Issues
- COVID-19 weekly report.
- COVID-19 Financial Impact
Report.
- An ordinance and a resolution
adjusting false alarm fees.
- Concurrency Management –
ordinance and Public
Works Fee resolution.
- 42nd Avenue South Bridge
Replacement.
-An update on City Land Sales.
MONTH MEETING 1 –
REGULAR
MEETING 2 –
C.O.W.
MEETING 3 –
REGULAR
MEETING 4 –
C.O.W.
OCT 5
Special Presentation
Presentation of Mayor’s Proposed
2021-2022 Biennial Budget.
Proclamation
A proclamation for Affordable
Housing Week.
Consent Agenda
- Accept as complete the 2019
Small Drainage Program with KC
Equipment and authorize release
of retainage, subject to the
standard claim and lien release
procedures (final cost of project
including retainage is
$442,115.93).
- Award a bid and authorize the
Mayor to sign a contract with
Michels Corporation for the 2020
Commercial Business District
Sanitary Sewer Rehabilitation
Phase 4 in the amount of
$709,907 (to include
contingency).
- Authorize the Mayor to sign
Amendment #1 to Contract #20-
060 with Cooper Zietz Engineers
dba Akana for review and
approval of development permits
in Public Works / Community
Development in the amount of
$60,000.
- Authorize the Mayor to sign a
contract for the Tukwila Pond
Park Master Plan.
Unfinished Business
- COVID-19 weekly report.
- Resolutions to adopt the South
King County Housing and 2020-
2021 Homelessness Partners
(SKHHP) Plan and 2021 Budget.
- An ordinance amending
Ordinance No. 1363, as codified
at TMC Section 8.08.040, “False
Alarm – Fines,” to revise
language regulating false alarm
fees; repealing Ordinance No.
2434.
- A resolution repealing Resolution
No. 1818, and adopting a false
alarm fee schedule.
- Authorize the Mayor to sign a
contract with TranTech
Engineering for the 42nd Avenue
South Bridge Replacement.
12
Public Hearing
An ordinance repealing Ord.
#2110 and #2155, as codified as
Chapter 9.50 “Concurrency
Management;” reenacting TMC
Chapter 9.50 to amend
regulations relating to
Concurrency Testing.
Special Issues
- Concurrency Management: - -
- An ordinance repealing Ord.
#2110 and #2155, as codified
as Chapter 9.50 “Concurrency
Management;” reenacting
TMC Chapter 9.50 to amend
regulations relating to
Concurrency Testing.
- A resolution to update the
Transportation Concurrency
Test Fee schedule and clarify
the application of certain fees,
and repealing Res. #1945.
- COVID-19 weekly report.
- COVID-19 Financial Impact
report.
- Public Works Shops – Fleet &
Facilities SOJ Contract
Amendment and Budget
Update.
- Update on local hiring and
Disadvantage Business
Enterprise Statistics for the
Public Safety Plan – Fire
Station 51 and the Justice
Center.
19
Consent Agenda
42nd Avenue South Phase 3
Construction Closeout.
Public Hearing
Quasi-Judicial Hearing on an
ordinance regarding
Comprehensive Plan/Zoning
Map Amendment - Amendment
to Ordinance No. 2605 - Rezone
King County Property.
Unfinished Business
- Quasi-Judicial Hearing on an
ordinance regarding
Comprehensive Plan/Zoning
Map Amendment -
Amendment to Ordinance No.
2605 - Rezone King County
Property.
- COVID-19 weekly report.
- Concurrency Management:
- An ordinance repealing Ord.
#2110 and #2155, as codified
as Chapter 9.50 “Concurrency
Management;” reenacting
TMC Chapter 9.50 to amend
regulations relating to
Concurrency Testing.
- A resolution to update the
Transportation Concurrency
Test Fee schedule and clarify
the application of certain fees,
and repealing Res. #1945.
26
Public Hearing
An ordinance for Tukwila
International Boulevard Interim
Zoning Code Revisions.
Special Issues
- An ordinance for Tukwila
International Boulevard Interim
Zoning Code Revisions.
- COVID-19 weekly report.
- COVID-19 Financial Impact
Report.
- Resolution for 2021-2022 Public
Work Fee Schedules – Water,
Sewer, Surface Water Utility
Rates.
-Tourism Funding.
80