HomeMy WebLinkAboutReg 2020-09-21 Item 5C - Resolution - Cancellation of Outstanding Claims and Payroll ChecksITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/21/20
AGENDA ITEM TITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2020
reporting.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 09/21/20 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY The resolution authorized the cancellation of abandoned funds (unclaimed property).
Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed
Property Section. The Council is being asked to approve the resolution for cancellation of
unclaimed property.
REVIEWED BY C.O.W. Mtg. CDN Comm Finance Comm. Public Safety Comm.
Trans &Infrastructure Arts Comm. Parks Comm. Planning Comm.
DATE: 9/14/2020 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE Unanimous Approval; Forward to Consent on 09/21/20
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
09/21/20
MTG. DATE ATTACHMENTS
09/21/20 Informational Memorandum dated 9/14/2020
Resolution in final form with attachment
2019 Unclaimed Property Summary Detail Report
Minutes from the 9/14/2020 Finance Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
09/21/20 VC 5.C.
25
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
BY: Cindy Wilkins – Fiscal Specialist
CC: Mayor Ekberg
DATE: September 8, 2020
SUBJECT: 2020 Reporting of Abandoned Property to the Washington State
Department of Revenue Unclaimed Property Section
ISSUE
Annual write-off of outstanding and unredeemed accounts payable and payroll claims.
BACKGROUND
Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is
owed either to individuals or business vendors to the Washington State Department of Revenue
Unclaimed Property Section and removes these items from the accounting records. All local
governments are required to report unclaimed property except unclaimed restitution. Normal
restitution is then reported each year by the County Treasurer to the State Treasurer.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported annually to the Washington State Department of Revenue Unclaimed Property Section
through the Council approved resolution process.
DISCUSSION
For the 2020 unclaimed property report year, reporting of abandoned or unclaimed property
totals $16,678.88 comprised of General Fund Accounts, payable Claims checks and Payroll
checks.
To the extent possible, those individuals and businesses with unclaimed accounts payable
claims and payroll checks have been notified by the City through “good faith” effort of being
mailed due diligence letters. These individuals and businesses have either not responded to
the due diligence notifications and/or cannot be located in order to claim their property.
One of the largest contributors to Unclaimed Property are juror reimbursement checks. To help
reduce unclaimed property, a member from Finance is reimbursing jurors from a petty cash fund
in the courtroom prior to the start of the trial. Checks are no longer being issued for
reimbursement.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the cancellation of unclaimed
General Fund accounts payable claims and consider these items on the Consent Agenda at the
September 21, 2020 Regular Council Meeting.
ATTACHMENTS
Proposed Draft Resolution
2019 Unclaimed Property Summary Detail Report.
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Attachment A, 2020 Unclaimed Property Summary Report Reporting Period: 01/20/2017 - 06/30-2019
Accounts Payable
Check # Date Vendor #/Name Description GL Code Invoice # Inv. Date Amount Check Amt
1 381047 06/03/19 001005 MERIAM GEBREMICHAEL Interpreter Fee 000.03.512.500.41.00 6031901 05/22/19 88.00 88.00
2 379683 12/17/18 008001 WA ECONOMIC DEVELOPMENT ASSN Professional Service 000.06.515.300.41.02 38-2018 12/05/18 13,500.00 13,500.00
3 380457 04/01/19 019550 DAVID L ALWERT Youth Basketball Officiating 000.07.571.200.41.01 4011902 03/14/19 165.00 165.00
4 379323 11/05/18 019159 JANET SWEET Piano Lessons 000.07.571.206.41.00 11051863 10/29/18 642.50 642.50
5 380840 05/06/19 007790 KEVIN LEE JOHNSON Piano Lessons 000.07.571.206.41.00 5061917 04/25/19 420.00 420.00
6 378316 07/03/18 018371 JIM TOOLE Tempered Glass 000.08.524.600.28.00 7031884 06/21/18 109.98 109.98
7 380767 04/22/19 008122 WA ST ASSN OF PERMIT TECH.Reg Fee 000.08.558.600.49.00 4221935 04/15/19 240.00 240.00
8 378684 08/20/18 012010 XAVIER MAIPI Interpreter Fee 000.09.512.500.41.03 29792 08/08/18 80.00 80.00
9 379332 11/05/18 019161 MARIA VALENCIA Interpreter Fee 000.09.512.500.41.03 11051873 09/26/18 11.86 11.86
10 380509 04/01/19 019497 TERESA JORDAN Juror Fee 000.09.512.500.49.01 4011945 03/07/19 13.02 13.02
11 378219 07/02/18 018920 JENNIFER CROSS Witness Fee 000.09.512.500.49.04 6051742 05/30/18 42.48 42.48
12 379240 11/05/18 019211 DAWN AUSTIN Witness Fee 000.09.512.500.49.04 11051870 10/24/18 11.53 11.53
13 379245 11/05/18 019209 SAMANTHA LOUISE BLEAKMORE Witness Fee 000.09.512.500.49.04 11051871 10/24/18 16.22 16.22
14 379673 12/17/18 019286 BRONWEN THOMAS Witness Fee 000.09.512.500.49.04 6051743 11/28/18 17.30 17.30
15 379761 01/07/19 019299 JERICHO BIRD Witness Fee 000.09.512.500.49.04 12301851 12/12/18 27.77 27.77
16 380148 02/19/19 019417 CHERYL GARCIA Witness Fee 000.09.512.500.49.04 2191911 01/30/19 10.93 10.93
17 380149 02/19/19 019416 JOHN GARCIA Witness Fee 000.09.512.500.49.04 2191912 01/30/19 10.93 10.93
18 380151 02/19/19 019415 ENAREZ GONZALES-BALTAZAR Witness Fee 000.09.512.500.49.04 2191913 01/30/19 10.93 10.93
19 380162 02/19/19 019418 PORSHA LESTER Witness Fee 000.09.512.500.49.04 2191914 01/30/19 14.99 14.99
20 380376 03/18/19 019471 LUIS HERNANDEZ Witness Fee 000.09.512.500.49.04 6051740 02/28/19 19.63 19.63
21 380465 04/01/19 019481 CHRIS BERTLEY Juror Fee 000.09.512.500.49.04 4011932 03/07/19 10.93 10.93
22 380504 04/01/19 019489 MERHAWI HUBTE Juror Fee 000.09.512.500.49.04 4011943 03/07/19 14.76 14.76
23 380543 04/01/19 019502 CHARLES PORTER Juror Fee 000.09.512.500.49.04 4011954 03/07/19 12.67 12.67
24 380558 04/01/19 018784 FAYE SRIPRANARATANAKUL Juror Fee 000.09.512.500.49.04 4011960 03/07/19 12.67 12.67
25 380573 04/01/19 019509 SOPHEAK VEN Juror Fee 000.09.512.500.49.04 4011964 03/07/19 14.99 14.99
26 380651 04/15/19 019556 ALEXIS PHAM Witness Fee 000.09.512.500.49.04 4051903 03/27/19 12.90 12.90
27 381140 06/17/19 019698 JAYLEN COLLINS Witness Fee 000.09.512.500.49.04 6051741 05/29/19 12.18 12.18
28 380072 02/04/19 002771 PHILIP P GLOVER Refund of FICA Withholding 000.10.521.250.21.00 2041910 02/04/18 18.61 18.61
29 380257 03/04/19 019459 BRETT HARTMAN Security Deposit Refund 000.213.100 PYMT-25833 02/22/19 200.00 200.00
30 380329 03/04/19 019458 OLA WILLIAM-OKES Security Deposit Refund 000.213.100 FA-2214 02/21/19 200.00 200.00
31 378302 07/02/18 018926 JULIE WILSON Security/Rental Refund 000.237.10 8373 05/21/18 250.00 250.00
32 378662 08/20/18 009492 TRACEY D. GRENSTEAD Security Deposit 000.237.104 FA-0845 08/02/18 10.00 10.00
33 378747 09/04/18 019108 ALAENA BLOUIN Security Deposit Refund 000.237.104 FA-1418 08/16/18 190.00 190.00
34 378818 09/04/18 019098 CHASITY WATSON Security Deposit Refund 000.237.104 INV#15732 08/23/18 100.00 100.00
35 378931 10/01/18 007469 LEATHA BAILEY Shelter Security Refund 000.237.104 FA-0968 09/06/18 100.00 100.00
36 378938 10/01/18 019153 BKM TUKWILA 117 LLC Bldg Dept Refund 000.322.100.00.00 D18-0003 09/06/18 2,967.46 3,115.84
37 """"000.322.900.04.00 ""148.36 -
38 378628 08/20/18 019070 ABU-BAKR ISLAMIC CENTER Overcharged Late fee 000.342.400.03.00 8201820 08/06/18 5.00 5.00
39 378568 08/06/18 018352 CAROLYN LAW Park Acquisition 301.98.576.800.41.00 2(18-037)07/21/18 5,550.00 5,550.00
40 380952 05/20/19 013140 WAIOKULANI KALALAU Meals/Mileage - Kalalau 412.01.538.380.43.00 5201932 03/27/19 29.12 29.12
41 378652 08/20/18 019073 ENGIE INSIGHT/ToysR Us Over payment Utility account/final billing 640.237.000 8201824 08/13/18 458.16 458.16
42 380709 04/22/19 019570 ESTATE OF HARTSELL WOOD Water O/P 640.237.000 UB 19-0760 03/29/19 2.80 2.80
16,212.78$
Payroll
532929 01/20/17 Monson, Ryan 1/1/17-1/15/17 52.50
533091 03/20/17 Miller, Kyle 3/1/17-3/15/17 26.64
533130 04/05/17 Miller, Kyle 3/16/17-3/31/17 26.64
533689 04/20/17 Miller, Kyle 4/1/17-4/15/17 90.06
534057 09/20/17 Jimenez, Armando 9/1/17-9/15/17 72.49
535075 02/05/18 Osman, Adnan 1/16/18-1/31/18 134.84
535075 12/02/18 Bassinger, Jeanninne 12/1/18-12/15/18 2.93
534824 09/20/18 Tukwila Pantry Donation 45.00
534827 09/20/18 United Way Donation 15.00
466.10$
Total:16,678.88 30
City of Tukwila
City Council Finance Committee
Meeting Minutes
September 14, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, Zak Idan
Staff Present:
Chair Seal called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Resolution: Cancelling Outstanding Claims and Payroll Checks
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of abandoned or unclaimed property that is owed to individuals or business owners in time for
reporting to the Washington State Department of Revenue Unclaimed P roperty Section by
November 1, 2020. This year’s report includes the cancellation of outstanding claims in the
total amount of $16,678.88.
Committee Recommendation
Unanimous approval. Forward to September 21, 2020 Regular Consent Agenda.
B.Resolution: Cancelling Past Due Accounts Receivable
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of uncollectible accounts receivable. The total for this year includes false alarm fees equaling
$2,650.00 and miscellaneous billings equaling $14,635.74 for a total of $17,285.74.
Committee Recommendation
Unanimous approval. Forward to September 21, 2020 Regular Consent Agenda.
C.Contract – Internet Services
Staff is seeking Council approval to renew and upgrade a contact with Zayo for fiber -optic
internet services. The monthly rate will remain the same at $3,250 and discontinuing the 1G
Express Route connection will save $1500/month.
Committee Recommendation
Unanimous approval. Forward to September 14, 2020 Committee of the Whole.
D.2020 2nd Quarter Sales Tax & Miscellaneous Revenue Report
Staff presented the report.
Committee Recommendation
Discussion only
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