Loading...
HomeMy WebLinkAboutTIC 2020-09-21 Item 2E - Contract Amendment #1 - Development Review Support with Cooper Zietz Engineers dba AkanaAllan Ekber ; Mayor Pour ekc Hctor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Had Ponnekanti, Interim Public Works Director BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: September 18, 2020 SUBJECT: Development Review Support Project No. 12001302, Contract 20-060 Amendment No. 1 ISSUE Approval of an amendment to consultant agreement No. 20-060 with Cooper Zietz Engineers, dba Akana, for ongoing review and approval of development permits in Public Works/Department of Community Development. BACKGROUND The Public Works Development section currently only has one development review engineer after a recent retirement of a long-time employee at the end of 2019. In the past, up to three development review engineers have been employed full time. Akana was retained to assist with development review earlier this year with a contract of up to $39,000. Review work was paid on a "time and material" basis as individual permits were assigned to the consultant staff for review. Approximately half of the original contract has been expended to date. DISCUSSION Public Works is experiencing staffing shortages for review and inspections and requires outside assistance to complete the work associated with new and re -development activities. Prologis is currently a very large development that is beginning to submit for development permits through both Public Works and Community Development. To pay for the permit and inspection fees, Prologis has established an account with Tukwila for $55,000, which will be drawn down by the City as needed. This supplemental agreement with Akana is necessary to provide additional engineering review support that is anticipated to be assigned, including work on Prologis permits. FINANCIAL IMPACT The attached supplemental agreement is for a maximum of $100,000, an increase of $61,000 from the original contract. Prologis-associated work will be charged against the $55,000 balance account and the remaining $45,000 will come from other development permit fees. All costs are pass -through expenses covered by permit fees and will not impact the General Fund. As the contract is now over $40,000, Council approval is needed. RECOMMENDATION Council is being asked to approve Supplement No. 1 for $60,000 to Contract 20-060 with Akana and to consider this item at the October 5, 2020 Regular Meeting Consent Agenda. Attachments: Akana Supplement No. 1 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2020 agenda items/tic 09-21-2020/05. akana consultant amendment/info memo - dev review sup ag #1 akana 9-18-20.docx 115 CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and Cooper Zietz Dba Akana That portion of Contract No. 20-060 between the City of Tukwila and Cooper Zietz Dba Akana is hereby amended as follows: Section 2: 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A-1" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4: 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A-1" using the billing voucher on Exhibit "B-1" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $100,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 116 All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney 117 Scope of Services The purpose of this on -call contract is to support the City of Tukwila with review and inspection services associated with franchise utility permit applications, general development review, and inspections. This work will be conducted on as -needed basis up to the budget allowances assigned for this project. The Consultant will not proceed with a task until authorized by the City. The anticipated scope of services includes, but is not limited to: • Review and approval of franchise utility permit application to ensure compliance with City standards • Obtain training and City laptop for use of Trakit software input • Inspection of work done by franchise utilities after permit application is issued • Close out of franchise utility permit applications after verifying that all permit conditions comply with the City standards • Review of general development permit applications • Other review and inspection services as directed by the City Work on on -call contracts will be on as -needed basis, and the Consultant understands the City does not guarantee any minimum amount of work. The Consultant will be authorized to perform work under this contract by issuance of a written task order executed between the City and Consultant. Each task order will identify the Scope of Work to be performed, the period of performance, and the not -to -exceed amount. Budget The Consultant will perform the work described herein on a direct labor costs and material basis at a not -to -exceed budget of $100,000 which 39,000 has already been contracted in accordance with the direct hourly rates shown below: Project Manager/Resident Engineer $250/hour Resident Engineer $190/hour Assistant Resident Engineer $132/hour Inspector $133/hour Project Assistant $120/hour Reimbursables will be billed at actual costs. Mileage billed at the current approved IRS mileage rate. Staffing will be determined by the Consultant based on specific project needs. The Consultant shall provide notification and receive written approval prior to exceeding the approved project budget. Expenses and sub -consultants will be paid by invoice with no mark-up. 118 Billing Voucher To: City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Contractor: Telephone: Mailing Address: Specific Program: Contract Period: Reporting Period: Amount Requested This Invoice: $ Invoice Number: Date of Invoice: Authorized Signature Budget Summary: Total Contract Amount: $ Previous Payments: $ Current Request: $ Total Requested This Contract to Date $ Total Contract Amount: $ 119