Loading...
HomeMy WebLinkAboutCSS 2020-09-28 Item 1A - Contract - Tukwila Pond Park Master Plan with JA Brennan AssociatesCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services & Safety FROM: Rick Still, Parks & Recreation Director BY: Tracy Gallaway, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 22, 2020 SUBJECT: Consultant Agreement for Tukwila Pond Park Master Plan ISSUE Authorize the Mayor to sign a Consultant Agreement to conduct a Master Plan for Tukwila Pond Park. BACKGROUND The purpose of this project is to develop a long-term, all encompassing, master plan for this site that will serve as a road map both now, and into the future. This road map will be a visionary master plan with identified goals, partnership opportunities with surrounding businesses, conceptual designs, and realistic implementation strategies. The plan will outline specific phases or opportunities for development that will progress this site from current state, to a regional attraction, and highly activated public space facilitating numerous amenities and methods of engagement for a multitude of users. DISCUSSION A Request for Proposals (RFP) was advertised in two papers for two weeks and specifically distributed to fifteen Parks and Recreation Planning consultant firms from the Municipal Research and Services Center roster. Seven proposals were received in response to the RFP. A review committee rated the five proposals based on Creative Approach, Qualifications and Expertise, Effective Public Involvement, Experience with Implementation, Professional Presentation, and Adherence to RFP Requirements. This review narrowed the field, and the top three consultants were interviewed. J.A. Brennan Associates was deemed the most qualified consultant. The JA Brennan Associates team: • Demonstrated a good understanding of the site and its challenges. • Showcased their strength in park planning and design especially as it relates to park projects adjacent to water. • Provided a compelling vision for the opportunities that exist at the site and the surrounding area. • Presented strong ideas for working with the surrounding property owners for economic development and revitalization. • Shared solid ideas and examples for engaging with our diverse community (residents, businesses, and visitors); and • Exhibited enthusiasm for working with us as partners for this park redevelopment plan. INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The total contract amount is $147,544. The master plan will be funded by the Lodging Tax Advisory Board (LTAC) as approved by Council on June 17, 2019 for $125,000. Additional funding, up to $25,000 will be utilized from the 301 fund for an increased community engagement scope asked of the consultant. RECOMMENDATION The Council is being asked to approve the consultant agreement with J.A. Brennan Associates not to exceed $150,000 and move this item to the Consent Agenda at the October 5, 2020 Regular Meeting. ATTACHMENTS Consultant Agreement https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/2020 Info Memos/9.22.20 CSS Info Memo - Consultant Agreement JA Brennan Associates.doc 2 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and J.A. Brennan Associates, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform consultant services in connection with the project titled Tukwila Pond Master Plan. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment, and supplies. 3 Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2021, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2021 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $147,544 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial' payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 3 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered underthis Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liabilit insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3, Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 4 Page 2 4. Professional Liability with limits no less than $1.000,000 per claim and $3.000.000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contmmctor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any Kngurmnce, se|f'|nsurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shali not be contributed or cornbined with it. D. Acceptability of insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shalt furnish the City with original certificates and a copy of the amendatory endoroenlents, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance pnHcies, including endorsements, required in this Agreernent and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy oanooNation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days' notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and alt premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. g Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance progrgrn, otherwise assuming the duties of an employer with respect to theComGu|tant.oramye[mp|oyaaQfthe{}oOSU|tan1. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or peraon, other than a bonafide employee working solely for the Consu|tant, to solicit or secure this contracd, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, conlnnission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without |iobi|ity, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, cnnlnlission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15, Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 6 Page 4 DATED this day of , 20 CITY OF TUKWILA CONSULTANT By: AIIan Ekberg, Mayor Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 7 8 Exhibit A September 21, 2020 Scope of Work for Tukwila Pond Park Master Plan Prepared For: Tracy Gallaway Parks & Recreation Manager 1 Tukwila Parks and Recreation 12424 42"d Ave S, Tukwila WA 98168 Prepared By: J.A. Brennan Associates PLLC 2701 1 st Ave, Suite 510 Seattle, WA 98121 associates PLIC Landscape Architects & Planners 2701 1 Ave, Suite 510, Seattle WA 98121 t. 206.583-0620 www.jabrerman.com J.A Brennan is pleased to present our Scope of Services for the Tukwila Pond Master Plan Project. General Information (from RFO) The City of Tukwila lies in the heart of the Puget Sound region between Seattle and Tacoma, at the crossroads of two major interstate highways. Its central location makes Tukwila an ideal site for approximately 2,000 businesses. Due to the large retail and business center, the City's population expands from just over 20,000 to 125,000 during the day. Tukwila Pond Park is a 25 -acre hidden gem, centrally located in the very heart of the Tukwila Urban Center. There are many hotels, and the Westfield Mall, located adjacent to, or in very close proximity to, the park. It is fittingly located to serve as a prime destination for people that live, work, visit, shop, stay, and play in Tukwila. Project Vision (from RFQ) That Tukwila Pond is to be a destination amenity that is highly activated with such strong connectedness to the Tukwila Urban Center that it is an integral element to new development surrounding it and provides recreational, social, ecological, and economic benefits to those that live, work, visit, shop, stay, and play in Tukwila. Project Purpose (from RFQ) The purpose of this project is to develop a long-term, all encompassing, master plan for this site J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 9 that will serve as a road map both now, and into the future. This road map will be a visionary master plan with identified goals, partnership opportunities with surrounding businesses, conceptual designs, and realistic implementation strategies. It is vital that the plan outline specific phases for development that will progress this site from current state, to a regional attraction, and highly activated public space facilitating numerous amenities and methods of engagement for a multitude of users. Desired Outcome (from RFQ) The desired outcome of this project is to have a thoroughly vetted, clearly defined, vision and concept for the entire site with a development plan broken into specific projects that can be completed in phases, as funding, opportunities, and resources are available. • Through stakeholder engagement, the master plan will home in on what the best use for the site is, which will then drive the design and development of the site. • The Plan will identify opportunities for partnership with surrounding businesses, identify key acquisition, lease, and/or easements to further enhance the site. • The Plan will produce a scalable, phased approach to implementation and development with clearly defined strategies and projects. • The PIan will include various analyses and provide recommendations, as well as proposals, that align with the urban area future population, housing, transportation, land use, and accessibility. • The Plan will also take into consideration ecological preservation and habitat restoration. The following is a task plan to complete the master plan project. Task A — Proiect Management Administration tasks include meeting coordination, scheduling, contract administration and administration costs and expenses. Task A Deliverables: 1. Project Schedule 2. Progress reports 3. Invoicing Task B — Site Evaluation, Inventory and Data Collection Work in this task includes site visits, data collection and review, identification of regulatory constraints, and other elements identified in the fee matrix. It is assumed the City will supply important information. IA. Brennan Associates, PLLC Tukwila Pond Master PIan 2 10 Base map preparation. (JAB lead) City will provide adequate base map of project site and context. GIS and dwg CAD file types are anticipated, as well as high quality air photo. JAB has limited hours to compile a working base map for the design team. Review relevant site data and request and provide input for additional information needed. Review will include of aspects Tukwila Municipal Code, Comprehensive Plan land use designations, Tukwila Subarea Plan, and Parks, Recreation, and Open Space Plan which are relevant to the pond. Review site accessibility and provide viable solutions to reduce constraints, improve access, promote activation, and connect site with larger urban center area. Design Team support for Task B will include: Schemata will participate in a team site visit, that includes city representatives. Review the current Land Use and Zoning codes, with considerations for proposed updates John Mason — 1. Research the project to identify key elements of a narrative story about Tukwila Pond, and the people who live here. It is important that we design the project with the people in it. 2. Develop an initial place -making diagram that lays out a park -user journey of the site, and the surrounding community. This may include activities, landmarks and key experiences that contribute to sense of place Limited Preliminary water quality investigation. (BHC Lead) Review available documents provided by the City to characterize the local drainage system. Perform a site visit (as part of the kick-off meeting) to identify potential locations of source -control measures and water quality improvements. Review existing documentation of downstream water quality impacts (TMDL limits in the Green River) to select appropriate water quality treatment methods. Prepare brief summary memo. Wetland and Ordinary High -Water Mark Reconnaissance (Watershed) The Watershed Company will conduct an initial wetland and ordinary high-water mark (OHWM) reconnaissance on-site. A formal wetland delineation is not included. The approximate wetland and OHWM boundaries will be sketched in ArcGIS Collector and the results provided to JAB for incorporation into base maps following the site visit. The J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 11 reconnaissance will include an assessment of opportunities for wetland, wetland buffer, and/or wildlife habitat enhancement. A memo and associated sketch map summarizing the reconnaissance, including wetlands, associated buffer widths and on-site enhancement opportunities, will be prepared. Review & document future growth and population density (Sieger Consulting) Review future growth and population density provided by the city. Project future development, population, and employment growth and ensure projections align to other guiding planning documents. Baseline financial analysis and initial funding model (Sieger Consulting) We will develop a baseline funding analysis and financial model that assesses available resources for this project in the context of the City's financial policies, financial reality, and existing guiding planning documents (2020 Parks, Recreation, and Open Space Plan, Capital Facilities Plan, etc.). The financial model will project available resources long- term based on the growth, population, and employment projections developed in the previous "Document future growth and population density" subtask. Context map (BHC Consultants). We will create a map in GIS to illustrate land ownership and highlight the various means of accessing the pond directly. This can be a combination of current easements in addition to future potential acquisitions to be explored in the alternatives and visioning process. Task B Deliverables: 1. Base map 2. Site Visit and kickoff meeting 3. Context map with linkage and known development projects 4. Wetland/OHWM reconnaissance and enhancement opportunities summary memo and sketch. 5. Water quality summary memo 6. Baseline financial analysis and initial funding model - memo 7. Opportunities and constraints map 8. Prepare up to I -page technical memo Task C — Vision Casting and Program Definition This task involves the preparation of a program list to be used in developing concept plan alternatives, the draft master plan and the final master plan. Design goals, vision and principles will be prepared and refined as part of this task. A design charette is proposed to capture the input and energy of the stakeholders, the J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 4 12 community, and the city staff to develop the preliminary alternatives for the site. Key design team members will be part of the charette to ensure each discipline applies their specific knowledge to the process. The design team will rely on the City staff to provide data and feedback collected during recent community engagement efforts to assist with preparation of the visioning exercises. This will help consultant team understand what feedback has already been given to not exacerbate engagement fatigue by the community. Additional public outreach and stakeholder input will guide this process, as described in Task F. Design Team support for Task C will include: John Mason will support with: I. Work as an integrated member of the J.A. Brennan team. 2. Contribute to team findings and suggestions that identify possible vectors and paths that re -brand Tukwila Pond as the center, or nexus of a new town center through a broader transformation in Tukwila , noting and expanding on some of the vision work already done in the PROS Plan. This will be the focus of our efforts toward greater "pedestrianization, oxygenation, integration, inspiration and germination. (If you want to make something grow, add water.)" John will attend the Charrette. Schemata Workshop shall assist with potential program and activity lists and a design charrette. Sieger Consulting will attend the design charette to answer technical questions related to market conditions, economic benefits, and project funding and financing. Depending on the timing of the charette, it may also provide an opportunity for us to collect additional stakeholder data related to the economic and community benefits of redeveloping the park. BHC will attend the design charette to gain input from the City's operation and maintenance staff on potential stormwater improvements and understand the desires of the community and surrounding property owners. The Watershed Company will allocate one staff member to attend the design charette. Task C Deliverables: 1. Identify project goals 2. Prepare project vision statement 3. Prepare design principles J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 13 4. List of potential program and activity elements 5. Prepare and participate in design charette 6. One-page tech memo summarizing programming Task D - Alternative Development Develop up to 2 alternatives for review by decision -makers. The alternatives will be diagrammatic to keep the discussion focused on the big picture. One of the alternatives will explore property acquisition adjacent to the site. Water quality improvement concepts will be assessed for each option. Design Team support for Task D will include: BHC will provide alternative design input on the water quality improvement concepts Task D Deliverables: 1. Up to 2 -page tech memo including design character definition 2. Two diagrammatic alternative concept plans 3. Up to 2 sections 4. Brief bulleted summary memo (2 pages) outlining alternative concepts Task E — Draft Master Plan Design The draft concept plan will be based on the preferred alternative selected during the Alternative Development process, project objectives, assumptions and expectations as determined through discussion with the City, stake holders and public input. A preliminary square -footage level cost estimate will be provided for the draft and final master plan. The draft master plan will be primarily AutoCAD -drafted (base); although some information may be hand -drawn. The concept plan will be drawn at 1" =60' scale. Illustrative drawings will be completed to convey design feasibility and finished project character. Site Sections (JA13) Draft Master plan graphics will include the development of up to 4 draft sections to illustrate the design intent and character. Perspective Sketch (JAB) Development of a draft perspective sketch will be developed to illustrate the design intent and character. Perspective will be limited to one. The view location for the perspective sketch will be agreed upon with Parks prior to starting the draft perspective. J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 6 14 Design Tearer support for Task E include: Prepare Draft wayfinding concepts. (John Mason) 1. Develop a wayfinding diagram, using signage and elements that allow visitors to navigate the park and the site intuitively. Special needs visitors should find something here that includes and celebrates them. 2. Create sketches that illustrate form, function, materiality and placement of key wayfinding and brand identity features highlighted for initial master planning purposes. These sketches are suitable for presentation to The City and the community. Prepare Draft Architectural Concepts — for park structures. (Schemata Workshop) Schemata will prepare Draft Conceptual Floor Plans and Elevations for various architectural park elements. These may include: Picnic shelter, restroom, boat rental building, kiosk, event stage. Prepare Draft Water quality recommendations (BHC Lead) Recommendations may include surveying, condition inspection, sampling, and modeling to better characterize the existing system and condition of Tukwila Pond. Identify the locations where water quality improvements could be most impactful. Water quality improvements may include stand-alone units like Filterra, cartridge -type filters, more traditional water quality vaults, or an emerging technology from the Ecology TAPE program. There may also be an opportunity to reclaim clean roof runoff from surrounding buildings, and direct it to Tukwila Pond. Identify opportunities for easements (BHC lead) BHC will identify opportunities for improved connectivity to the park site and surrounding context. These will be based on the vision casting discussions, stakeholder discussions with the adjacent property owners, and the selected alternative. This can include a discussion and potentially a map of which landowners might feel favorable towards easements as well as which land might be appropriate for the City to target for acquisition. Any stakeholder or City -derived data on preferred incentives can also be included in this discussion. These deliverables can be derived from a virtual meeting with the client in addition to one or two internal design team meetings (particularly coordination between BHC and John Mason and Sieger Consulting) Task E Deliverables: 1. Draft concept plans two sheets l = 60' 2. 2 Draft detail area plans 3. Revised context map with linkage and known development projects 4. Up to 4 draft sections J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 15 5. Up to 1 Perspective sketch 6. Draft Cost estimate 7. Draft design guidelines 8. Draft Wayfinding Concept and initial bran experience 9. Draft architectural concepts 10. Draft water quality recommendations 11. Draft Easement opportunities memo (and graphic) 12. Draft Master Plan Design Memo (up to 2 pages) Task F Final Master Plan Design The final master plan will be a refinement of the draft master plan, after having received input from the city, stakeholders and community members. A preliminary square -footage level cost estimate will be provided for the final master plan. The master plan will be primarily AutoCAD -drafted (base); although some information may be hand -drawn. The concept plan will be drawn on two sheets at 1" =60' scale. Illustrative drawings will be completed to convey design feasibility and finished project character. Site Sections (JAB) Master plan graphics will include the refinement of up to 4 sections created for the draft master plan and the development of one new site section to illustrate the design intent and character. Perspective Sketch (JAB) A final perspective sketch will be developed to illustrate the design intent and character. The final perspective will be a refinement of the draft perspective sketch to finalize the graphic to support with funding efforts. Design Team support far Task F will include: Prepare Final wayfinding concepts. (John Mason) 1. Develop final wayfinding diagram (refinements of draft), using signage and elements that allow visitors to navigate the park and the site intuitively. Special needs visitors should find something here that includes and celebrates them. 2. Create final sketches (refinements of draft) that illustrate form, function, materiality and placement of key wayfinding and brand identity features highlighted for initial master planning purposes. These sketches are suitable for presentation to The City and the community. Prepare Final Architectural Concepts — for park structures. (Schemata Workshop) Schemata Workshop shall prepare Final Conceptual Floor Plans and Elevations for various architectural park elements. These may include: Picnic shelter, restroom, boat rental building, kiosk, event stage. J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 16 Prepare Final Water quality recommendations. (BHC Lead) Recommendations may include surveying, condition inspection, sampling, and modeling to better characterize the existing system and condition of Tukwila Pond. Identify the locations where water quality improvements could be most impactful. Water quality improvements may include stand-alone units like Filterra, cartridge -type filters, more traditional water quality vaults, or an emerging technology from the Ecology TAPE program. There may also be an opportunity to reclaim clean roof runoff from surrounding buildings, and direct it to Tukwila Pond. Identify opportunities for easements (BHC lead) Identify opportunities for improved connectivity to the park site and surrounding context. This final identification of easements will be based on further refinement in discussions with the City about the Draft Master Plan design. Final identification documents can be tailored to their intended audience: staff, elected, specific landowners, and/or the public. Task F Deliverables 1. Final master plan 11 — 60' 2. 2 Final detail area plans 3. Revised context map with linkage and known development projects 4. Up to 5 final sections (4 refined 1 new) 5. Up to 1 Perspective sketch 6. Final Cost estimate 7. Final Wayfinding 8. Final architectural concepts 9. Final water quality recommendations 10. Final Easement opportunities memo (and graphic) 11. Final Master Plan Design Memo (up to 2 pages) Task G — Public & Stakeholder Involvement/ Team Meetings In coordination with City staff, and design team members JAB will engage the Stakeholder group, and the general public in the planning process, including workshops and meetings. Meetings will be designed to be interactive. Meeting notices, final agenda, meeting notes and mailings will be provided by the City. Boards or PowerPoint presentations will be provided by JAB prior to each public meeting. Meetings will likely be primarily accomplished using a virtual meeting process whether zoom, Microsoft teams or other digital platform. The City will organize and host any online digital platform for virtual meetings. As part of the Master Plan design process, JAB will assist ith public meeting facilitation, J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 9 17 presentations, and council presentation. Our goal with the public process is to ensure that all parties get a chance to be heard, provide meaningful input, and realize that they are a vital part of the design process. Our process for public meetings and gathering input includes: 1. Developing a public engagement plan (JA Brennan) a. JAB will work with the client to develop a public outreach plan and schedule to guide the process. The basis of this will be derived from this scope of work. This will be a brief memo (up to 2 pages) describing the process and tools that will guide the outreach. 2. Stakeholder Meeting #1 - Vision, Goals and Program a. Present baseline criteria the City is proposing for park improvements and solicit initial input from key stakeholders for park program improvements. 3. Public Meeting #1- Vision, Goals and Program a. Present baseline criteria the City is proposing for park improvements and solicit initial input from the community for park program improvements. 4. Online Public Survey (gather feedback on preferred program items) a. A public outreach survey will be created using Survey Monkey or another online platform. The survey tool will be developed during the Park Use Program definition task, following the first public meeting. JAB will coordinate with the client to develop a preliminary list that will be amended after Public Meeting and Stakeholder Meeting #1. JAB will provide input for Survey Monkey using the City's account. The City will create the final survey. b. The Survey will be made available to the public to provide input and identify preferred elements. The results from the Survey will be compiled by the City and used to refine the program ideas in preparation for Public & Stakeholder Meetings #2 — Alternative Design. 5. Stakeholder Meeting #2 - Alternative Design a. Stakeholder Meeting #2 will present two different alternatives to elicit input from the key stakeholders and to refine and narrow the park program further. 6. Public Meeting #2 - Alternative Design a. Public Meeting #2 will present two different alternatives to elicit input from the public and to refine and narrow the park program further. 7. Stakeholder Meeting #3 - Draft Preferred Master Plan a. Stakeholder #3 will present a Draft preferred master plan based on the input from Stakeholder Meeting #2 and review provided from the client. A. Brennan Associates, PLLC Tukwila Pond Master Plan 10 18 8. Public Meeting #3 - Draft Preferred Master Plan a. Public Meeting #3 will present a draft preferred master plan based on the input from public Meeting #2 and review provided from the client. 9. Council Meetings (2) - Present Draft and Final Master Plan a. Support the City staff with presentations to inform City Council of the public process and present the Draft Final Preferred Schematic Design to City Counci, for approval and adoption. Project Team Meetings (led by JA Brennan) This task also includes the following team meetings: 1. See fee matrix for subconsultant design team participation 2. One design team and client meeting (a 1 -hour conference call or virtual meeting) 3. Three design team meetings (up to three, 1 -hour conference calls or virtual meetings) 4. Up to 5 client design progress meetings (up to five, 5 -hour conference calls or virtual meetings) Design Team support for Task G will include: Schemata Workshop shall participate in the following meetings 1. Attend a kick-off meeting that will be combined with the team site visit, 2. Participate in a team/client meetings and design team meetings as shown in the fee matrix. 3. We will also help support a stakeholder meeting. BHC Consultants 1. Attend the project kick-off meeting. 2. Participate in a team/client meetings and design team meetings as shown in the fee matrix. John Mason 1. Attend the project kick-off meeting. 2. Participate in a team/client meetings and design team meetings as shown in the fee matrix. The Watershed Company 1. Attend the project kick-off meeting. 2. Participate in a team/client meetings and design team meetings as shown in the fee matrix. Sieger Consulting 1. Attend the project kick-off meeting 2. Attend the stakeholder meeting for the draft plan to answer technical questions J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 11 19 related to economic benefits and project funding and financing, including next steps for funding the soft costs related to continued project planning. If desired, this may include interactive modeling of the baseline and alternatives -based financial model developed as part of the project. Participate in a team/client meetings and design team meetings as shown in the fee matrix. Task G Deliverables 1. Up to 3 PowerPoint presentations, preparation of memo / speaking points 2. Boards and plans for workshops 3. We will use PowerPoint instead of boards for meetings whenever possible. Plans may be available to mark up during the meetings. Task H — Phasing and Implementation Program JA Brennan will create a general implementation strategy/phasing program for the preferred elements that identifies priorities for improvements and a general timeline for implementation. Our team will also provide a list of potential grants for review with City staff The phasing and implementation strategy for the park master plan will be sum ariz d in a draft and final memo. Phasing costs will be developed. The final Master Plan capital cost will be used and broken into specific phasing components to illustrate potential Rough order of Magnitude (ROM) costs for a phased park development to guide funding. Task H Deliverables 1. Tech memo 2. Preliminary phasing plan graphic 3. Capital cost estimate Task I — Economic Analysis JA Brennan will provide input and ensure consistency across tasks as Sieger Consulting leads the economic analysis for the park. Design Team support far Task I will include: Memo listing potential economic opportunities and impacts (Sieger Consulting) Sieger Consulting will complete an initial plan review and assessment of the site and surrounding development to understand potential opportunities for private development to expand the use of the park as well as potential private businesses and private property J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 12 20 owners that will benefit from future development of Tukwila Pond. Based on this assessment and the City's knowledge of and relationships with property owners, we will identify adjacent businesses and private property owner stakeholders with whom to have interviews and focus groups. Sieger Consulting has reserved four hours for interviews and focus groups; we'll work with the City to stretch this limited amount of time to include all relevant stakeholders (for example, we may develop an interview protocol so the City can augment the list of interviews on their own). Once the master plan is drafted, we can continue this work, using stakeholder data as well as economic analysis to provide a memo documenting how neighboring businesses, the Southcenter commercial district, and the city as a whole benefit from existing and potential activities in the park. This analysis will be both quantitative and qualitative, capturing the potential for a completed project to enhance community quality of life and image and identity. Task I Deliverables 1. Memo listing potential economic opportunities and impacts Task J Identify Grant/ Funding Sources This task includes the development of a preliminary list of potential grants and the relevant application dates (JA Brennan), as well as an analysis provided by Sieger Consulting of the funding models. Design Team support for Task J will include: Financial model and memo listing potential funding opportunities (Sieger Consulting) Sieger Consulting will develop a list of potential funding options and considerations related to those options (including source, magnitude, limitations, payee and tax burden, volatility, etc.) and rank them in terms of their appropriateness for funding all parts of this project (planning, development, and maintenance/lifecycle). Sieger Consulting will advance the baseline funding model from Task B15 to create an actionable strategic capital and financial action plan to support comparison of Tukwila Pond Master Plan alternatives. Because plan alternatives will have been informed by the earlier baseline financial analysis, they should already be at an achievable scale, however, some prioritization or phasing may still be needed to achieve some or all identified alternatives. BHC will also provide a preliminary list of potential funding sources specifically related to water quality improvement. J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 13 21 Task J Deliverables 1. Summary memo of potential grants and funding sources Task K — Permit Support This task includes providing limited review and coordination with the City Community Development Department as well as local and federal environmental agencies to define permit requirements the park improvements will require. A brief memo will summarize permit requirements and guide development implementation strategy. A site visit with permit agencies, anticipated during the draft Master Plan design process, will be included to better inform the permit review agencies with the project site and to receive input to refine design strategies. Task K Deliverables 1. An environmental permit memo which will include a summary of the code interpretation review and information gathered during the agency site walk through. Assumptions: 1. Wetland/OHWM delineation is not required. 2. J.A. Brennan does not provide contaminated soils remediation services. No contaminated soils are anticipated on site. 3 Architectural services are limited to conceptual floor plans and limited conceptual renderings. 4, The Client will provide coordinated, consolidated review comments at each submittal. Client review period will take no longer than three weeks. 5. We will use J.A. Brennan CAD standards. 6. Client will provide base mapping for project area including topography, high quality air photo. any available wetland mapping, important water elevations, parcel boundaries, pavement edges, roads, utilities, and vegetation and other information needed for design. 7. The Client will lead the correspondence and outreach with Stakeholders, adjacent property owners, community members and the general public. JAB will support outreach to the extent described in Task F. 8. JA Brennan team can use the existing population and density forecast that was developed for the vision for the Southcenter area. This will be provided by the Client. 9. Client will provide data and feedback collected during recent community engagement efforts in order to assist with preparation of the visioning exercises. 10. Survey of the site is not included. JA Brennan anticipates up to 12 hours to develop an existing conditions base map using GIS and or CAD data provided by Parks and some field measurements work. 11. Graphics may be hand drawn during Concept design. J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 14 22 12. Cost estimate will be limited to the hours specified. Parks will review cost estimate assumptions. Phasing is limited to hours on the fee spreadsheet and scope of work 13. Specifications will not be provided. 14. No DNR coordination or permitting is anticipated. 15. Limited tribal coordination is anticipated through regulator meeting process. 16. Drainage design is not included, conceptual design to stormwater requirements will be considered as part of the master plan design. 17. Electrical design is not included, conceptual design to lighting will be considered as part of the master plan design. 18. JAB will develop appropriate title block for printed master plan design boards, size: 30" x 40". 19. Grant support will be limited to hours in Task J as part of this scope of work. 20. J.A. Brennan Associates will not be responsible for working with adjacent landowners except through a specified meeting process. 21. The City will provide public meeting notices, and meeting organization. 22. The master plan will be complete by July 31, 2021. 23. City will be responsible for distribution (digtal or physical) and printing of all documents. 24. Public meeting presentation materials are anticipated to be plans mounted on boards combined with a PowerPoint presentation. 25. Until guidance regarding COVID 19 response is provided from the State of Washington, it is anticipated that initially over the first six months, public and stakeholder meetings will be facilitated virtually online. Small group meetings may be hosted in a limited fashion with a limited number of people based on State guidance for the number of people allowed to gather. Parks and the City will lead the meeting facilitation and organization. 26. The Watershed Company's role with respect to water quality will be limited to measuring select water quality parameters only if the optional task is authorized. 27. No additional documentation will be required as the basis for the City's code interpretation, anticipated under Task B. 28. Design work beyond Master Plan Design will require additional fee Optional Tasks: Not Included in Base Scope Additional services will be required to perform this work. 01 — Optional Task 1 Traffic Analysis Heath Engineering 1. Review of current site plan data and road network serving the site. Meet with the team to walk the site. 2. Review proposed accesses and research traffic volume information. 3. Review requirements from the city of Tukwila Public Works. 4. Ascertain trip generation volumes and distribution of the project volumes to the city J.A.Brennan Associates, PLLC Tukwila Pond Master Plan 15 23 transportation system for up to three proposed scenarios as developed by the design team. 02- Optional Task 2 Master Plan Report Documentation Prepare and package report documentation. Create a final report that includes all of the deliverables presented in the base scope as a legible, clear summary document. This task deliverable includes compiling a final report document, with 1 revision. 03 Optional Task 3 — 30% Design of Phase 1 The design development submittal will apply technical expertise to create design solutions to schematic design problems. JAB will create a design development submittal that will be primarily AutoCAD -drafted, although some information may be hand -drawn. Illustrative drawings will be completed as a method to convey design feasibility and finished project character. A preliminary square -footage level cost estimate will be provided for the design development plan. Fees for 30% design may need to be adjusted depending on the complexity of the work. The final deliverables for this optional task include: 1. Design Development 30% design package 2. Cost Estimate 3. Updated illustrative plan and sections 4. Product memo 04 - Optional Task 4 Update 2018 Park I pact Fees to include Southcenter Subarea Zone Sieger Consulting If desired, work with the City to revise the 2018 Park Impact Fee ordinance and rate schedule to include a zone and rates for the Southcenter Subarea. J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 16 24 Tukwila Pond Park M Attachment B: Fee Matrix Prepared for; aty of To e5n tr,-41e,/...,sn'4,.-- . ..-1,A2FOrgv,.7.7.7mErpe;,,,v4g4EEmpTHe,1,F4E. o ron onno .onon. ,I tn.,. +non 0000000A0),00 ..ii"vgriplivflithws, 000000000N,000 ? ,tc a ,,,, i • gg . _.,...„11aa.zsaz„a2-07,,a,s7-p,',....1. ' i il ) i 00000 0000000,0a a ......,.....,..........7,..s.....,... d a/700 00000a 000037 AO 01.10 )71 - tgg 4s . 21 rc / II, f 1 11 r '1 /. I •,/ Id 1, 4 •• I /1/ .1•L' 4 /1 1 1 01) g = i I , §§ 4 0 , 1 9 8 1 11) c % A ° 8 41 .9 ) / I - (1 ./. ..,, -AIT gp 41 4 4 d ,.. 0, 1;Hr -1.,M v 4, , ,,,cf ,, - - 0 2, 2 ,i, . 1g ., h , , 0 i, 0 Hogs,us „. IA , II no no 0 fliilOlo Tonal JAB Poi markup) . . . . . 4 2 'F2'..42Fili"6:;:i28g'.2284082g1824"i.,,q,,'"8.'422P,m89„.'24p.8z2g A .. 28a2 226' )4 111 fg. adkb ,1 A..no Ww,000000000000000/0000000M00000% 0 "" "d ,n.,,,,,,,n,n,,,,r, ,1 .-• ..,,, 1 era r ,olo ,n ,n ,f 0a1 ovio,,ndio,n2),,, . ,n ,,,, .,,,, ,A ...i. ,p, g ! :-.1,7+, 0 7,..1-7,2m222mar.7.-222h ji -.4:t1.:1:1,...5z,,a.T,', ...,,',g, aZi,-4,",.:,,IWZ,.,-7.2,74'.1.3:AL;-,r,°,,. i 4 P • II ol 42 4 did ,1 Id a N i „o to2;,.4 :71 0 0 Y 01 04 Oi II, 4 V Fc 04 Pi? /.? 5 r' 7'31 Z 2 m iffIr 6 0 , ,-, ra aa , r A • I RA AI m .,,, ... a tri d ra r v ry , . cc 0 1 1 tr 58 000 iii)1 / el . o /) 0 4 si •A 0 , i . , ...... ......... . VAIM 0 HI• A10171f / 01-1,11,11,1M.r/I0NNINc-1+4.04.Nt..VACC•41 1 01 ? DESCRIPTION Project Management Correspondence and meeting coordination Scheduling & invoicing Total Site Evaluation, Invent:0y AnalySis, and Data Collection Site visit 101 00 Base Map REView relevant ...Iwo site data and provide input for additional information needed Limited water quality analys based on existing data Wetland research or reconnaissance Wetland/ critical area summary memo Review future growth and population density data provided by City Flew EWV summary of park & recreation needs from ex. Documents provided by City Identify accessible route potentials with parking Context map with linkage potentials and known development projects Opportunities and constraints map 1 page tech memo (speaking points) Review City Land Use Codes, & Parks Standards and interpretation (Current and Proposed) Environmental Analysis Si Review of data Baseline financial Analysis and initial funding mode Vision Casting and Program Definition Project goals Draft vision Draft Design Principles Potential Program and activity list Vision -Alternative Design [barrette One page tech memo (speaking points( Total Alternative Development Prepare 2 alternative plans (diagrammatic plans) Prepare op to 2 s ed ions (One per alternative) Water quality improvement concepts Prepare an up to 2 page tech memo (speaking points) Total Draft Master Plan Design Draft concept Plan (up to 1 sheets) 1.110, Up to 2 detail area plans Context map with linkage potentials and known development projects Up soO draft sections Up 501 41401 perspective sketch Wayfinding concepts/ Initial brand experience story development Cost estimate Mr draft plan Architectural Concepts structures (massing Concepts) Provide recommendations & Concept for water quality enhancement Preliminary identification of easements Draft master Plan Etegn Tech Memo (up to 2 pages) (soaking points) Total Final Master Plan Design Final Concept Flan lop to Isheets)1'.60' Dp to 2 detail area plans Revise context map with linkage potentials and known development projects Up to 5 final sections 1,4 updated and refined ene new Up to 1 Perspective sketch (updated and refined) Waylinding concepts/Customer experience diagram/Journey map Cost estimate for final plan Final recommendation of easements Conceptual Floor Plans Conceptual Elevations Prowde recommendations & concept Inc water quality enhancement Coniceiit Deg: n Tech Memo (up to 2 pa(es) (speaking points) Total Public and Stakeholder Involvement/ Meetings One ream / client meeting virtual Tukwila Attend kick off meeting (combine with site visit) ,Design Team Web Meetings (31 hour meeting)) t 0 d 5 Attachment B: Fee Matrix September 21, 2020 0 : Not included in Scope Optional Servi I .d. aa,aggAgggr„,„,„_flEalar4li;laaat.74g1 /A00007/00d00( - i ,0 II q u ALIIMM.N, I# 1$ 1 v _ ,,,,,,, 2,, g. 4,,,fla 71,4; ,24".= li W i :IX Miii id /1/,1 , h '111 Od 1 'a'iiiia a 110 a 1g2 rl V I / R 2 '2 t ,2•BEL 81/ f OA N:i v , 1m 1 h - d 40 ( 1 4 4 EIEE )j \ )1( Iff) 01 4 i— .. E9rTS SZS 0951$ RS Lan EnallIEMEIN i E , 1 '1 01 , c ,•^ "'" "m . -""14 g 't " 'L..8 - ,,, 0 ,.. ,... Aa p1,,,,i i ) .... I i , i i 0J ' 4 ,,,,,, ... .....1 m i ./I, f j p 1111J A (II (41 0 82 ,, A, „ . f ,u ,Yoli,. il, i 0 ql 1111 I (0 a 4 pii z 5.3 t "Se5 Client progress meetings up to ( 5 virtual one hour meetings) Public engagement Man Support City with Muted, Survey Questions and documentation Prepare P ou er point for outreach meetings Review/ Previous Documentation - Public community input Stakeholder meetings 1. Z. & 3 ( vision & goals. alternative concepts & draft plan( Publfc meetings 1, 2, & 3 (vision & goals, alternative concepts & draft plan j Unto 2 Council meetings Total Phasing & Implementa Den Program Phased cost estimate Preliminary phasing plan graphic (bubble an master p an] 6 lanes Phasing strategy recommendations memo (3 pages) Total Economic Analysis Memo risting potential economic oPponunities and IM pacts Total Identify Grant/Funding Sources MC71...fisting potential funding opPortuni ti es and ovate funding modellalternatives for soft costs an Total Permit Support AS5-056 permit requirements and impact to project feasibility Environmental Permit Memo Review code interpretation from City Agency Site walk Total GRAND TOTAL 2 ' : Not included in Scope Optional Servi