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Home My WebLink AboutReg 2020-10-05 Item 4C - Final Acceptance - 2019 Small Drainage Program with KC Equipment for $442,115.94ITEM INFORMATION STAFF SPONSOR: MIKE RONDA ORIGINAL AGENDA DATE: 10/05/20 AGENDA ITEM TITLE Surface Water Fund - 2019 Small Drainage Project Project Completion and Acceptance CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 10/05/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY The contract with KC Equipment LLC, of Seattle, WA is complete for the 2019 Annual Small Drainage Program. This contract installed drainage improvements at seven locations throughout the City. Construction began January 6, 2020 and was completed on April 1, 2020. One change order was issued for $3,658.86 and overruns were $3,335.97 for a total of $6,994.83. Council is being asked to accept and finalize the contract with KC Equipment, LLC for $442,115.94. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 09/21/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $442,115.94 $477,694.25 $0.00 Fund Source: 412 SURFACE WATER FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/05/20 MTG. DATE ATTACHMENTS 10/05/20 Informational Memorandum dated 09/18/20 Notice of Completion Contract No. 19-163 Minutes from Transportation and Infrastructure Committee meeting of 09/21/20 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 10/05/20 JR 4.C. 1 2 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2020 Agenda Items/TIC 09-21-2020/01. 2019 Small Drainage Closeout/Info Memo 2019 SDP Final Acceptance - 07-16- 2020.doc INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committee FROM: Hari Ponnekanti, Acting Public Works Director BY: Michael Ronda, PW Project Manager CC: Mayor Ekberg DATE: September 18, 2020 SUBJECT: 2019 Small Drainage Program Project No. 91941201, Contract No. 19-163 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage and performance bonds. BACKGROUND The Notice to Proceed for Contract No. 19-163 with KC Equipment LLC, of Seattle Washington, was issued on January 6, 2020 for the 2019 Small Drainage Program. This project provided for drainage improvements at seven locations within Tukwila including access improvements at critical maintenance facilities, repairs to several sections of pipe in the Tukwila storm drainage system and cast-in-place pipe liners at five specific locations. DISCUSSION Construction was physically completed on April 1, 2020. One change order for $3,658.86 was executed and several minor changes were implemented through the Force Account (FA) and Field Directive (FD) process. These changes included using a slightly modified liner method which should provide a better quality product for the existing field conditions, removal of an illicit connection to the storm system prior to lining and modifications to a handrail at one of the intake structures to meet current safety standards. FINANCIAL IMPACT The construction contract at award was $434,267.50, and the total project budget included a 10% contingency for a total of $477,694.25. Changes in underruns and overruns experienced in existing unit price items were due to minor changes in material quantities measured during construction and amounts charged to the force account items. These under/over quantities only slightly exceeded the original contract amount and the project was completed with using just under 2% of the contingency. Project Costs Construction Contract $434,267.50 Changes and Net Over/Under Quantities 7,848.44 Total Final Contract Amount $442,115.94 RECOMMENDATION Council is being asked to formally accept the 2019 Small Drainage Project with KC Equipment LLC, in the amount of $442,115.94 as complete and authorize the release of the retainage and performance bond, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the October 5, 2020 Regular Council Meeting. Attachments: Notice of Completion Contract #19-163 3 4 Department Use Only NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Assigned to:Date Assigned: Date 08/11/2020 Form Version Revised# 1 Revision Reason Penny Error in final payment calculation Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name KC EQUIPMENT LLC UBI 602602529 Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188 Address 2410 Boyer Ave E #3 Seattle,WA-98112 Email Address Mike.Ronda@TukwilaWA.gov Email Address kcequipment@gmail.com Contact Name Michael Ronda Phone 206-433-7194 Contact Name KC EQUIPMENT LLC Phone 206-522-3767 Project Information Project Name 2019 Small Drainage Program Contract # 91941201 Affidavit ID 955530 Jobsite Address 6 locations in Tukwila. Date Awarded 10/21/2019 Date Work Commenced 01/06/2020 Date Work Completed 04/01/2020 Date Work Accepted 08/10/2020 Federally Funded Transportation Project If yes, attach Contract Bond Statement. Bond Waived? Retainage Waived?Subcontractors Used? If yes, complete Addendum A. Detailed Description of Work Completed Control Structure Maintenance Access Improvements. Inlet Structure Maintenance Access Improvements. Rockery Wall Construction. Cured-in-place pipe lining. Storm sewer pipe repair. Providing temporary erosion/water pollution control. Removing and replacing cement concrete sidewalk and curb and gutter. DOR Tax Information *Right-click on the total field and select Update Field to auto-calculate. Contract Amount $419,600.00 Liquidated Damages $ 0.00 Additions (+)$6,994.83 Amount Disbursed $442,115.94 Reductions (-)$ 0.00 Amount Retained $ 0.00 Sub-Total*$426,594.83 Other $ 0.00 Sales Tax Amount $15,521.11 Sales Tax Rate If multiple rates, attach a list. 10.00% TOTAL*$442,115.94 TOTAL*$442,115.94 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. Engineer’s Estimate $ 0.00 Utilization % 0.00%Was a Good Faith Effort approved? Comments The project had two Bid Schedules (A & B) which were taxed at different rates. One had all taxes included in the listed bid items (A) and one had taxes calculated on the total of the bid items from that schedule (B). The taxes shown are those applied to the bid items in Schedule B. The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.5 NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor’s Name:UBI Number: (Required)Affidavit ID* BRAVO ENVIRONMENTAL 602946216 931346 ERC II INC 602833152 949606 EVERGREEN CONCRETE CUTTING INC 601605667 927007 FENCE SPECIALISTS LLC 602372567 929370 INFORMED LAND SURVEY LLC 602487061 930827 MCDOWELL NW PILE KING INC 601637637 951015 MICHELS CORP 601061071 931951 MILES SAND & GRAVEL COMPANY 171004760 934084 WILSON CONCRETE CONST INC 602168956 934372 Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 6 City of Tukwila City Council Transportation & Infrastructure Committee Meeting Minutes September 21, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: Adam Cox, Adib Altallal, Cyndy Knighton, David Cline, Gail Labanara, Han Kirkland, Hari Ponnekanti, Jennifer Ronda, Mike Ronda, Laurel Humphrey, Scott Mitchell, and Scott Bates Guest: Emily Moon Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Project Completion: 2019 Small Drainage Program Staff is seeking Council approval of project completion and release of retainage with KC Equipment LLC, in the amount of $442,115.94 for the 2019 Small Drainage Program. Committee Recommendation Unanimous approval. Forward to October 5, 2020 Regular Consent Agenda. B.Bid Award: 2020 CBD Sanitary Sewer Rehabilitation Staff is seeking Council approval of a contract with Michels Corporation in the amount of $709,907.00 for the 2020 Central Business District Sanitary Sewer Rehabilitation Project. Committee Recommendation Unanimous approval. Forward to October 5, 2020 Regular Consent Agenda. C.42nd Avenue South Bridge Inspection Report Staff presented the TranTech Engineering Report that confirms the bridge is approaching the end of its service life. Committee Recommendation Discussion only. Forward to September 28, 2020 Committee of the Whole. D.Consultant Agreement: 42nd Avenue South Bridge Replacement Staff is seeking Council approval of an agreement with TranTech Engineering, LLC for design and engineering services for the 42nd Avenue South Bridge Replacement Project for either 30% plans and engineering estimate or 100% plans, specifications, and engineering estimate. The City continues to advocate to legislators and other stakeholders regarding replacement funding. 7