HomeMy WebLinkAboutReg 2020-10-05 Item 4F - Agreement - Tukwila Pond Master Plan with JA Brennan for $150,000101 iii\,V1:11
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COUNCIL AGENDA SYNOPSIS
Initials
MeetingDate
Prepared by
Mayor's review
Council review,
10/5/20
TG
ITEM INFORMATION
ITEM NO.
4.F.
29
STAFF SPONSOR: TRACY GALLAWAY
ORIGINAL AGENDA DATE: 10/5/20
AGENDA ITEM TITLE Consultant Agreement with J.A. Brennan Associates for the Tukwila Pond Master
Plan
CATEGORY ❑ Discussion
Mtg Date
a
Motion
Date 10/5/20
❑ Resolution
Mtg Date
❑ Ordinance
Date
❑ Bid
Mtg Date
Award
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire
❑ Pim
❑ TS a PCR ❑ Police
SPONSOR'S Tukwila Parks & Recreation is hiring a consultant to create a Master Plan for Tukwila Pond.
SUMLMARY The purpose of this project it to develop a long-term, all encompassing, master plan for this
site that will serve as a road map both now, and into the future. Staff is seeking Council
authorization approving the Mayor to sign the Consultant Agreement to complete these
services.
REVIEWED BY ❑ Trans&Infrastructure
❑ LTAC
DATE: 9/28/20
0
CommunitySvs/Safet\-
❑ Finance Com ❑ Planning/Economic Dev.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KRULLER
❑ Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMM
Parks & Recreation Department
Approval; Forward to Consent Agenda
IEE Unanimous
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$150,000 NTE $150,000 $
Fund Source: LODGING TAX ADVISORY COMMITTEE (LTAC), 301 FUND
Comments: LTAC is providing $125,000 towards this project and $25,000 will come from the 301 fund.
MTG. DATE
RECORD OF COUNCIL ACTION
10/5/20
MTG. DATE
ATTACHMENTS
10/5/20
Informational Memorandum dated 9/22/20
Consultant Agreement with JA Brennan Associates
Minutes from the Community Services & Safety Committee meeting on 9/28/20
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety
FROM: Rick Still, Parks & Recreation Director
BY: Tracy Gallaway, Parks & Recreation Manager
CC: Mayor Ekberg
DATE: September 22, 2020
SUBJECT: Consultant Agreement for Tukwila Pond Park Master Plan
ISSUE
Authorize the Mayor to sign a Consultant Agreement to conduct a Master Plan for Tukwila Pond
Park.
BACKGROUND
The purpose of this project is to develop a long-term, all encompassing, master plan for this site
that will serve as a road map both now, and into the future. This road map will be a visionary
master plan with identified goals, partnership opportunities with surrounding businesses,
conceptual designs, and realistic implementation strategies. The plan will outline specific
phases or opportunities for development that will progress this site from current state, to a
regional attraction, and highly activated public space facilitating numerous amenities and
methods of engagement for a multitude of users.
DISCUSSION
A Request for Proposals (RFP) was advertised in two papers for two weeks and specifically
distributed to fifteen Parks and Recreation Planning consultant firms from the Municipal
Research and Services Center roster. Seven proposals were received in response to the RFP.
A review committee rated the five proposals based on Creative Approach, Qualifications and
Expertise, Effective Public Involvement, Experience with Implementation, Professional
Presentation, and Adherence to RFP Requirements. This review narrowed the field, and the top
three consultants were interviewed. J.A. Brennan Associates was deemed the most qualified
consultant.
The JA Brennan Associates team:
• Demonstrated a good understanding of the site and its challenges.
• Showcased their strength in park planning and design especially as it relates to park
projects adjacent to water.
• Provided a compelling vision for the opportunities that exist at the site and the
surrounding area.
• Presented strong ideas for working with the surrounding property owners for economic
development and revitalization.
• Shared solid ideas and examples for engaging with our diverse community (residents,
businesses, and visitors); and
• Exhibited enthusiasm for working with us as partners for this park redevelopment plan.
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INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
The total contract amount is $147,544. The master plan will be funded by the Lodging Tax
Advisory Board (LTAC) as approved by Council on June 17, 2019 for $125,000. Additional
funding, up to $25,000 will be utilized from the 301 fund for an increased community
engagement scope asked of the consultant.
RECOMMENDATION
The Council is being asked to approve the consultant agreement with J.A. Brennan Associates
not to exceed $150,000 and move this item to the Consent Agenda at the October 5, 2020
Regular Meeting.
ATTACHMENTS
Consultant Agreement
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/2020 Info Memos/9.22.20 CSS Info Memo - Consultant Agreement JA Brennan
Associates.doc
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
PROFESSIONAL SERVICES AGREEMENT
(includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and J.A. Brennan Associates, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform consultant services
in connection with the project titled Tukwila Pond Master Plan.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3 Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2021, unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than December 31, 2021 unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $147,544 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial' payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered underthis
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liabilit insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3, Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised May 2020
34
Page 2
4. Professional Liability with limits no less than $1.000,000 per claim and $3.000.000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for
the full available limits of Commercial General and Excess or Umbrella liability
maintained by the Contmmctor, irrespective of whether such limits maintained by the
Contractor are greater than those required by this Contract or whether any certificate of
insurance furnished to the Public Entity evidences limits of liability lower than those
maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Kngurmnce, se|f'|nsurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shali not be contributed or cornbined with it.
D. Acceptability of insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shalt furnish the City with original certificates and
a copy of the amendatory endoroenlents, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall
furnish certified copies of all required insurance pnHcies, including endorsements,
required in this Agreernent and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy oanooNation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days' notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and alt premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
g
Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance progrgrn, otherwise assuming the duties of an employer with respect to
theComGu|tant.oramye[mp|oyaaQfthe{}oOSU|tan1.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or peraon, other than a bonafide employee working solely for the
Consu|tant, to solicit or secure this contracd, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, conlnnission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without |iobi|ity, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, cnnlnlission, percentage, brokerage fee, gift, or contingent fee.
CA revised May 2020
Page 3
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11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15, Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised May 2020
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Page 4
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
AIIan Ekberg, Mayor
Printed Name:
Title:
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised May 2020
Page 5
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Exhibit A
September 21, 2020
Scope of Work for Tukwila Pond
Park Master Plan
Prepared For:
Tracy Gallaway
Parks & Recreation Manager 1 Tukwila Parks and Recreation
12424 42"d Ave S, Tukwila WA 98168
Prepared By:
J.A. Brennan Associates PLLC
2701 1 st Ave, Suite 510
Seattle, WA 98121
associates PLIC
Landscape Architects & Planners
2701 1 Ave, Suite 510, Seattle WA 98121
t. 206.583-0620 www.jabrerman.com
J.A Brennan is pleased to present our Scope of Services for the Tukwila Pond Master Plan
Project.
General Information (from RFO)
The City of Tukwila lies in the heart of the Puget Sound region between Seattle and Tacoma, at
the crossroads of two major interstate highways. Its central location makes Tukwila an ideal site
for approximately 2,000 businesses. Due to the large retail and business center, the City's
population expands from just over 20,000 to 125,000 during the day.
Tukwila Pond Park is a 25 -acre hidden gem, centrally located in the very heart of the Tukwila
Urban Center. There are many hotels, and the Westfield Mall, located adjacent to, or in very
close proximity to, the park. It is fittingly located to serve as a prime destination for people that
live, work, visit, shop, stay, and play in Tukwila.
Project Vision (from RFQ)
That Tukwila Pond is to be a destination amenity that is highly activated with such strong
connectedness to the Tukwila Urban Center that it is an integral element to new development
surrounding it and provides recreational, social, ecological, and economic benefits to those that
live, work, visit, shop, stay, and play in Tukwila.
Project Purpose (from RFQ)
The purpose of this project is to develop a long-term, all encompassing, master plan for this site
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan
39
that will serve as a road map both now, and into the future. This road map will be a visionary
master plan with identified goals, partnership opportunities with surrounding businesses,
conceptual designs, and realistic implementation strategies. It is vital that the plan outline
specific phases for development that will progress this site from current state, to a regional
attraction, and highly activated public space facilitating numerous amenities and methods of
engagement for a multitude of users.
Desired Outcome (from RFQ)
The desired outcome of this project is to have a thoroughly vetted, clearly defined, vision and
concept for the entire site with a development plan broken into specific projects that can be
completed in phases, as funding, opportunities, and resources are available.
• Through stakeholder engagement, the master plan will home in on what the best use for
the site is, which will then drive the design and development of the site.
• The Plan will identify opportunities for partnership with surrounding businesses,
identify key acquisition, lease, and/or easements to further enhance the site.
• The Plan will produce a scalable, phased approach to implementation and development
with clearly defined strategies and projects.
• The PIan will include various analyses and provide recommendations, as well as
proposals, that align with the urban area future population, housing, transportation, land
use, and accessibility.
• The Plan will also take into consideration ecological preservation and habitat
restoration.
The following is a task plan to complete the master plan project.
Task A — Proiect Management
Administration tasks include meeting coordination, scheduling, contract administration and
administration costs and expenses.
Task A Deliverables:
1. Project Schedule
2. Progress reports
3. Invoicing
Task B — Site Evaluation, Inventory and Data Collection
Work in this task includes site visits, data collection and review, identification of regulatory
constraints, and other elements identified in the fee matrix. It is assumed the City will supply
important information.
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Base map preparation. (JAB lead)
City will provide adequate base map of project site and context. GIS and dwg CAD file types
are anticipated, as well as high quality air photo. JAB has limited hours to compile a working
base map for the design team.
Review relevant site data and request and provide input for additional information needed.
Review will include of aspects Tukwila Municipal Code, Comprehensive Plan land use
designations, Tukwila Subarea Plan, and Parks, Recreation, and Open Space Plan which are
relevant to the pond.
Review site accessibility and provide viable solutions to reduce constraints, improve access,
promote activation, and connect site with larger urban center area.
Design Team support for Task B will include:
Schemata will participate in a team site visit, that includes city representatives.
Review the current Land Use and Zoning codes, with considerations for proposed
updates
John Mason —
1. Research the project to identify key elements of a narrative story about Tukwila
Pond, and the people who live here. It is important that we design the project
with the people in it.
2. Develop an initial place -making diagram that lays out a park -user journey of the
site, and the surrounding community. This may include activities, landmarks and
key experiences that contribute to sense of place
Limited Preliminary water quality investigation. (BHC Lead) Review available
documents provided by the City to characterize the local drainage system. Perform a site
visit (as part of the kick-off meeting) to identify potential locations of source -control
measures and water quality improvements.
Review existing documentation of downstream water quality impacts (TMDL limits in
the Green River) to select appropriate water quality treatment methods.
Prepare brief summary memo.
Wetland and Ordinary High -Water Mark Reconnaissance (Watershed)
The Watershed Company will conduct an initial wetland and ordinary high-water mark
(OHWM) reconnaissance on-site. A formal wetland delineation is not included. The
approximate wetland and OHWM boundaries will be sketched in ArcGIS Collector and
the results provided to JAB for incorporation into base maps following the site visit. The
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reconnaissance will include an assessment of opportunities for wetland, wetland buffer,
and/or wildlife habitat enhancement. A memo and associated sketch map summarizing
the reconnaissance, including wetlands, associated buffer widths and on-site
enhancement opportunities, will be prepared.
Review & document future growth and population density (Sieger Consulting)
Review future growth and population density provided by the city. Project future
development, population, and employment growth and ensure projections align to other
guiding planning documents.
Baseline financial analysis and initial funding model (Sieger Consulting)
We will develop a baseline funding analysis and financial model that assesses available
resources for this project in the context of the City's financial policies, financial reality,
and existing guiding planning documents (2020 Parks, Recreation, and Open Space Plan,
Capital Facilities Plan, etc.). The financial model will project available resources long-
term based on the growth, population, and employment projections developed in the
previous "Document future growth and population density" subtask.
Context map (BHC Consultants).
We will create a map in GIS to illustrate land ownership and highlight the various means
of accessing the pond directly. This can be a combination of current easements in
addition to future potential acquisitions to be explored in the alternatives and visioning
process.
Task B Deliverables:
1. Base map
2. Site Visit and kickoff meeting
3. Context map with linkage and known development projects
4. Wetland/OHWM reconnaissance and enhancement opportunities summary memo and
sketch.
5. Water quality summary memo
6. Baseline financial analysis and initial funding model - memo
7. Opportunities and constraints map
8. Prepare up to I -page technical memo
Task C — Vision Casting and Program Definition
This task involves the preparation of a program list to be used in developing concept plan
alternatives, the draft master plan and the final master plan. Design goals, vision and principles
will be prepared and refined as part of this task.
A design charette is proposed to capture the input and energy of the stakeholders, the
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 4
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community, and the city staff to develop the preliminary alternatives for the site. Key design
team members will be part of the charette to ensure each discipline applies their specific
knowledge to the process.
The design team will rely on the City staff to provide data and feedback collected during recent
community engagement efforts to assist with preparation of the visioning exercises. This will
help consultant team understand what feedback has already been given to not exacerbate
engagement fatigue by the community.
Additional public outreach and stakeholder input will guide this process, as described in Task F.
Design Team support for Task C will include:
John Mason will support with:
I. Work as an integrated member of the J.A. Brennan team.
2. Contribute to team findings and suggestions that identify possible vectors and
paths that re -brand Tukwila Pond as the center, or nexus of a new town center
through a broader transformation in Tukwila , noting and expanding on some of
the vision work already done in the PROS Plan. This will be the focus of our
efforts toward greater "pedestrianization, oxygenation, integration, inspiration and
germination. (If you want to make something grow, add water.)" John will
attend the Charrette.
Schemata Workshop shall assist with potential program and activity lists and a design
charrette.
Sieger Consulting will attend the design charette to answer technical questions related to
market conditions, economic benefits, and project funding and financing. Depending on
the timing of the charette, it may also provide an opportunity for us to collect additional
stakeholder data related to the economic and community benefits of redeveloping the
park.
BHC will attend the design charette to gain input from the City's operation and
maintenance staff on potential stormwater improvements and understand the desires of
the community and surrounding property owners.
The Watershed Company will allocate one staff member to attend the design charette.
Task C Deliverables:
1. Identify project goals
2. Prepare project vision statement
3. Prepare design principles
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4. List of potential program and activity elements
5. Prepare and participate in design charette
6. One-page tech memo summarizing programming
Task D - Alternative Development
Develop up to 2 alternatives for review by decision -makers. The alternatives will be
diagrammatic to keep the discussion focused on the big picture. One of the alternatives will
explore property acquisition adjacent to the site.
Water quality improvement concepts will be assessed for each option.
Design Team support for Task D will include:
BHC will provide alternative design input on the water quality improvement concepts
Task D Deliverables:
1. Up to 2 -page tech memo including design character definition
2. Two diagrammatic alternative concept plans
3. Up to 2 sections
4. Brief bulleted summary memo (2 pages) outlining alternative concepts
Task E — Draft Master Plan Design
The draft concept plan will be based on the preferred alternative selected during the Alternative
Development process, project objectives, assumptions and expectations as determined through
discussion with the City, stake holders and public input. A preliminary square -footage level cost
estimate will be provided for the draft and final master plan.
The draft master plan will be primarily AutoCAD -drafted (base); although some information
may be hand -drawn. The concept plan will be drawn at 1" =60' scale. Illustrative drawings will
be completed to convey design feasibility and finished project character.
Site Sections (JA13)
Draft Master plan graphics will include the development of up to 4 draft sections to illustrate the
design intent and character.
Perspective Sketch (JAB)
Development of a draft perspective sketch will be developed to illustrate the design intent and
character. Perspective will be limited to one. The view location for the perspective sketch will
be agreed upon with Parks prior to starting the draft perspective.
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Design Tearer support for Task E include:
Prepare Draft wayfinding concepts. (John Mason)
1. Develop a wayfinding diagram, using signage and elements that allow visitors to
navigate the park and the site intuitively. Special needs visitors should find
something here that includes and celebrates them.
2. Create sketches that illustrate form, function, materiality and placement of key
wayfinding and brand identity features highlighted for initial master planning
purposes. These sketches are suitable for presentation to The City and the
community.
Prepare Draft Architectural Concepts — for park structures. (Schemata Workshop)
Schemata will prepare Draft Conceptual Floor Plans and Elevations for various
architectural park elements. These may include: Picnic shelter, restroom, boat rental
building, kiosk, event stage.
Prepare Draft Water quality recommendations (BHC Lead)
Recommendations may include surveying, condition inspection, sampling, and modeling
to better characterize the existing system and condition of Tukwila Pond. Identify the
locations where water quality improvements could be most impactful. Water quality
improvements may include stand-alone units like Filterra, cartridge -type filters, more
traditional water quality vaults, or an emerging technology from the Ecology TAPE
program. There may also be an opportunity to reclaim clean roof runoff from
surrounding buildings, and direct it to Tukwila Pond.
Identify opportunities for easements (BHC lead)
BHC will identify opportunities for improved connectivity to the park site and
surrounding context. These will be based on the vision casting discussions, stakeholder
discussions with the adjacent property owners, and the selected alternative. This can
include a discussion and potentially a map of which landowners might feel favorable
towards easements as well as which land might be appropriate for the City to target for
acquisition. Any stakeholder or City -derived data on preferred incentives can also be
included in this discussion. These deliverables can be derived from a virtual meeting with
the client in addition to one or two internal design team meetings (particularly
coordination between BHC and John Mason and Sieger Consulting)
Task E Deliverables:
1. Draft concept plans two sheets l = 60'
2. 2 Draft detail area plans
3. Revised context map with linkage and known development projects
4. Up to 4 draft sections
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan
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5. Up to 1 Perspective sketch
6. Draft Cost estimate
7. Draft design guidelines
8. Draft Wayfinding Concept and initial bran experience
9. Draft architectural concepts
10. Draft water quality recommendations
11. Draft Easement opportunities memo (and graphic)
12. Draft Master Plan Design Memo (up to 2 pages)
Task F Final Master Plan Design
The final master plan will be a refinement of the draft master plan, after having received input
from the city, stakeholders and community members. A preliminary square -footage level cost
estimate will be provided for the final master plan.
The master plan will be primarily AutoCAD -drafted (base); although some information may be
hand -drawn. The concept plan will be drawn on two sheets at 1" =60' scale. Illustrative
drawings will be completed to convey design feasibility and finished project character.
Site Sections (JAB)
Master plan graphics will include the refinement of up to 4 sections created for the draft master
plan and the development of one new site section to illustrate the design intent and character.
Perspective Sketch (JAB)
A final perspective sketch will be developed to illustrate the design intent and character. The
final perspective will be a refinement of the draft perspective sketch to finalize the graphic to
support with funding efforts.
Design Team support far Task F will include:
Prepare Final wayfinding concepts. (John Mason)
1. Develop final wayfinding diagram (refinements of draft), using signage and
elements that allow visitors to navigate the park and the site intuitively. Special
needs visitors should find something here that includes and celebrates them.
2. Create final sketches (refinements of draft) that illustrate form, function,
materiality and placement of key wayfinding and brand identity features
highlighted for initial master planning purposes. These sketches are suitable for
presentation to The City and the community.
Prepare Final Architectural Concepts — for park structures. (Schemata Workshop)
Schemata Workshop shall prepare Final Conceptual Floor Plans and Elevations for
various architectural park elements. These may include: Picnic shelter, restroom, boat
rental building, kiosk, event stage.
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan
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Prepare Final Water quality recommendations. (BHC Lead)
Recommendations may include surveying, condition inspection, sampling, and modeling
to better characterize the existing system and condition of Tukwila Pond. Identify the
locations where water quality improvements could be most impactful. Water quality
improvements may include stand-alone units like Filterra, cartridge -type filters, more
traditional water quality vaults, or an emerging technology from the Ecology TAPE
program. There may also be an opportunity to reclaim clean roof runoff from
surrounding buildings, and direct it to Tukwila Pond.
Identify opportunities for easements (BHC lead)
Identify opportunities for improved connectivity to the park site and surrounding context.
This final identification of easements will be based on further refinement in discussions
with the City about the Draft Master Plan design. Final identification documents can be
tailored to their intended audience: staff, elected, specific landowners, and/or the public.
Task F Deliverables
1. Final master plan 11 — 60'
2. 2 Final detail area plans
3. Revised context map with linkage and known development projects
4. Up to 5 final sections (4 refined 1 new)
5. Up to 1 Perspective sketch
6. Final Cost estimate
7. Final Wayfinding
8. Final architectural concepts
9. Final water quality recommendations
10. Final Easement opportunities memo (and graphic)
11. Final Master Plan Design Memo (up to 2 pages)
Task G — Public & Stakeholder Involvement/ Team Meetings
In coordination with City staff, and design team members JAB will engage the Stakeholder
group, and the general public in the planning process, including workshops and meetings.
Meetings will be designed to be interactive. Meeting notices, final agenda, meeting notes and
mailings will be provided by the City. Boards or PowerPoint presentations will be provided by
JAB prior to each public meeting.
Meetings will likely be primarily accomplished using a virtual meeting process whether zoom,
Microsoft teams or other digital platform. The City will organize and host any online digital
platform for virtual meetings.
As part of the Master Plan design process, JAB will assist ith public meeting facilitation,
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Tukwila Pond Master Plan 9
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presentations, and council presentation. Our goal with the public process is to ensure that all
parties get a chance to be heard, provide meaningful input, and realize that they are a vital part of
the design process.
Our process for public meetings and gathering input includes:
1. Developing a public engagement plan (JA Brennan)
a. JAB will work with the client to develop a public outreach plan and schedule to
guide the process. The basis of this will be derived from this scope of work. This
will be a brief memo (up to 2 pages) describing the process and tools that will
guide the outreach.
2. Stakeholder Meeting #1 - Vision, Goals and Program
a. Present baseline criteria the City is proposing for park improvements and solicit
initial input from key stakeholders for park program improvements.
3. Public Meeting #1- Vision, Goals and Program
a. Present baseline criteria the City is proposing for park improvements and solicit
initial input from the community for park program improvements.
4. Online Public Survey (gather feedback on preferred program items)
a. A public outreach survey will be created using Survey Monkey or another online
platform. The survey tool will be developed during the Park Use Program
definition task, following the first public meeting. JAB will coordinate with the
client to develop a preliminary list that will be amended after Public Meeting and
Stakeholder Meeting #1. JAB will provide input for Survey Monkey using the
City's account. The City will create the final survey.
b. The Survey will be made available to the public to provide input and identify
preferred elements. The results from the Survey will be compiled by the City and
used to refine the program ideas in preparation for Public & Stakeholder Meetings
#2 — Alternative Design.
5. Stakeholder Meeting #2 - Alternative Design
a. Stakeholder Meeting #2 will present two different alternatives to elicit input from
the key stakeholders and to refine and narrow the park program further.
6. Public Meeting #2 - Alternative Design
a. Public Meeting #2 will present two different alternatives to elicit input from the
public and to refine and narrow the park program further.
7. Stakeholder Meeting #3 - Draft Preferred Master Plan
a. Stakeholder #3 will present a Draft preferred master plan based on the input from
Stakeholder Meeting #2 and review provided from the client.
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8. Public Meeting #3 - Draft Preferred Master Plan
a. Public Meeting #3 will present a draft preferred master plan based on the input
from public Meeting #2 and review provided from the client.
9. Council Meetings (2) - Present Draft and Final Master Plan
a. Support the City staff with presentations to inform City Council of the public
process and present the Draft Final Preferred Schematic Design to City Counci,
for approval and adoption.
Project Team Meetings (led by JA Brennan)
This task also includes the following team meetings:
1. See fee matrix for subconsultant design team participation
2. One design team and client meeting (a 1 -hour conference call or virtual meeting)
3. Three design team meetings (up to three, 1 -hour conference calls or virtual meetings)
4. Up to 5 client design progress meetings (up to five, 5 -hour conference calls or virtual
meetings)
Design Team support for Task G will include:
Schemata Workshop shall participate in the following meetings
1. Attend a kick-off meeting that will be combined with the team site visit,
2. Participate in a team/client meetings and design team meetings as shown in the
fee matrix.
3. We will also help support a stakeholder meeting.
BHC Consultants
1. Attend the project kick-off meeting.
2. Participate in a team/client meetings and design team meetings as shown in the
fee matrix.
John Mason
1. Attend the project kick-off meeting.
2. Participate in a team/client meetings and design team meetings as shown in the
fee matrix.
The Watershed Company
1. Attend the project kick-off meeting.
2. Participate in a team/client meetings and design team meetings as shown in the
fee matrix.
Sieger Consulting
1. Attend the project kick-off meeting
2. Attend the stakeholder meeting for the draft plan to answer technical questions
J.A. Brennan Associates, PLLC
Tukwila Pond Master Plan 11
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related to economic benefits and project funding and financing, including next
steps for funding the soft costs related to continued project planning. If desired,
this may include interactive modeling of the baseline and alternatives -based
financial model developed as part of the project.
Participate in a team/client meetings and design team meetings as shown in the
fee matrix.
Task G Deliverables
1. Up to 3 PowerPoint presentations, preparation of memo / speaking points
2. Boards and plans for workshops
3. We will use PowerPoint instead of boards for meetings whenever possible. Plans may be
available to mark up during the meetings.
Task H — Phasing and Implementation Program
JA Brennan will create a general implementation strategy/phasing program for the preferred
elements that identifies priorities for improvements and a general timeline for implementation.
Our team will also provide a list of potential grants for review with City staff
The phasing and implementation strategy for the park master plan will be sum ariz d in a draft
and final memo.
Phasing costs will be developed. The final Master Plan capital cost will be used and broken into
specific phasing components to illustrate potential Rough order of Magnitude (ROM) costs for a
phased park development to guide funding.
Task H Deliverables
1. Tech memo
2. Preliminary phasing plan graphic
3. Capital cost estimate
Task I — Economic Analysis
JA Brennan will provide input and ensure consistency across tasks as Sieger Consulting leads the
economic analysis for the park.
Design Team support far Task I will include:
Memo listing potential economic opportunities and impacts (Sieger Consulting)
Sieger Consulting will complete an initial plan review and assessment of the site and
surrounding development to understand potential opportunities for private development
to expand the use of the park as well as potential private businesses and private property
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 12
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owners that will benefit from future development of Tukwila Pond. Based on this
assessment and the City's knowledge of and relationships with property owners, we will
identify adjacent businesses and private property owner stakeholders with whom to have
interviews and focus groups. Sieger Consulting has reserved four hours for interviews
and focus groups; we'll work with the City to stretch this limited amount of time to
include all relevant stakeholders (for example, we may develop an interview protocol so
the City can augment the list of interviews on their own).
Once the master plan is drafted, we can continue this work, using stakeholder data as well
as economic analysis to provide a memo documenting how neighboring businesses, the
Southcenter commercial district, and the city as a whole benefit from existing and
potential activities in the park. This analysis will be both quantitative and qualitative,
capturing the potential for a completed project to enhance community quality of life and
image and identity.
Task I Deliverables
1. Memo listing potential economic opportunities and impacts
Task J Identify Grant/ Funding Sources
This task includes the development of a preliminary list of potential grants and the relevant
application dates (JA Brennan), as well as an analysis provided by Sieger Consulting of the
funding models.
Design Team support for Task J will include:
Financial model and memo listing potential funding opportunities (Sieger
Consulting)
Sieger Consulting will develop a list of potential funding options and considerations
related to those options (including source, magnitude, limitations, payee and tax burden,
volatility, etc.) and rank them in terms of their appropriateness for funding all parts of
this project (planning, development, and maintenance/lifecycle).
Sieger Consulting will advance the baseline funding model from Task B15 to create an
actionable strategic capital and financial action plan to support comparison of Tukwila
Pond Master Plan alternatives. Because plan alternatives will have been informed by the
earlier baseline financial analysis, they should already be at an achievable scale, however,
some prioritization or phasing may still be needed to achieve some or all identified
alternatives.
BHC will also provide a preliminary list of potential funding sources specifically related
to water quality improvement.
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 13
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Task J Deliverables
1. Summary memo of potential grants and funding sources
Task K — Permit Support
This task includes providing limited review and coordination with the City Community
Development Department as well as local and federal environmental agencies to define permit
requirements the park improvements will require. A brief memo will summarize permit
requirements and guide development implementation strategy.
A site visit with permit agencies, anticipated during the draft Master Plan design process, will be
included to better inform the permit review agencies with the project site and to receive input to
refine design strategies.
Task K Deliverables
1. An environmental permit memo which will include a summary of the code interpretation
review and information gathered during the agency site walk through.
Assumptions:
1. Wetland/OHWM delineation is not required.
2. J.A. Brennan does not provide contaminated soils remediation services. No contaminated
soils are anticipated on site.
3 Architectural services are limited to conceptual floor plans and limited conceptual
renderings.
4, The Client will provide coordinated, consolidated review comments at each submittal.
Client review period will take no longer than three weeks.
5. We will use J.A. Brennan CAD standards.
6. Client will provide base mapping for project area including topography, high quality air
photo. any available wetland mapping, important water elevations, parcel boundaries,
pavement edges, roads, utilities, and vegetation and other information needed for design.
7. The Client will lead the correspondence and outreach with Stakeholders, adjacent property
owners, community members and the general public. JAB will support outreach to the
extent described in Task F.
8. JA Brennan team can use the existing population and density forecast that was developed
for the vision for the Southcenter area. This will be provided by the Client.
9. Client will provide data and feedback collected during recent community engagement
efforts in order to assist with preparation of the visioning exercises.
10. Survey of the site is not included. JA Brennan anticipates up to 12 hours to develop an
existing conditions base map using GIS and or CAD data provided by Parks and some
field measurements work.
11. Graphics may be hand drawn during Concept design.
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12. Cost estimate will be limited to the hours specified. Parks will review cost estimate
assumptions. Phasing is limited to hours on the fee spreadsheet and scope of work
13. Specifications will not be provided.
14. No DNR coordination or permitting is anticipated.
15. Limited tribal coordination is anticipated through regulator meeting process.
16. Drainage design is not included, conceptual design to stormwater requirements will be
considered as part of the master plan design.
17. Electrical design is not included, conceptual design to lighting will be considered as part
of the master plan design.
18. JAB will develop appropriate title block for printed master plan design boards, size: 30"
x 40".
19. Grant support will be limited to hours in Task J as part of this scope of work.
20. J.A. Brennan Associates will not be responsible for working with adjacent landowners
except through a specified meeting process.
21. The City will provide public meeting notices, and meeting organization.
22. The master plan will be complete by July 31, 2021.
23. City will be responsible for distribution (digtal or physical) and printing of all documents.
24. Public meeting presentation materials are anticipated to be plans mounted on boards
combined with a PowerPoint presentation.
25. Until guidance regarding COVID 19 response is provided from the State of Washington,
it is anticipated that initially over the first six months, public and stakeholder meetings
will be facilitated virtually online. Small group meetings may be hosted in a limited
fashion with a limited number of people based on State guidance for the number of
people allowed to gather. Parks and the City will lead the meeting facilitation and
organization.
26. The Watershed Company's role with respect to water quality will be limited to measuring
select water quality parameters only if the optional task is authorized.
27. No additional documentation will be required as the basis for the City's code
interpretation, anticipated under Task B.
28. Design work beyond Master Plan Design will require additional fee
Optional Tasks: Not Included in Base Scope
Additional services will be required to perform this work.
01 — Optional Task 1 Traffic Analysis
Heath Engineering
1. Review of current site plan data and road network serving the site. Meet with the team to
walk the site.
2. Review proposed accesses and research traffic volume information.
3. Review requirements from the city of Tukwila Public Works.
4. Ascertain trip generation volumes and distribution of the project volumes to the city
J.A.Brennan Associates, PLLC Tukwila Pond Master Plan 15
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transportation system for up to three proposed scenarios as developed by the design team.
02- Optional Task 2 Master Plan Report Documentation
Prepare and package report documentation. Create a final report that includes all of the
deliverables presented in the base scope as a legible, clear summary document. This task
deliverable includes compiling a final report document, with 1 revision.
03 Optional Task 3 — 30% Design of Phase 1
The design development submittal will apply technical expertise to create design solutions to
schematic design problems. JAB will create a design development submittal that will be
primarily AutoCAD -drafted, although some information may be hand -drawn. Illustrative
drawings will be completed as a method to convey design feasibility and finished project
character. A preliminary square -footage level cost estimate will be provided for the design
development plan. Fees for 30% design may need to be adjusted depending on the complexity of
the work.
The final deliverables for this optional task include:
1. Design Development 30% design package
2. Cost Estimate
3. Updated illustrative plan and sections
4. Product memo
04 - Optional Task 4 Update 2018 Park I pact Fees to include
Southcenter Subarea Zone
Sieger Consulting
If desired, work with the City to revise the 2018 Park Impact Fee ordinance and rate schedule to
include a zone and rates for the Southcenter Subarea.
J.A. Brennan Associates, PLLC Tukwila Pond Master Plan 16
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Tukwila Pond Park Master Plan
Prepared for: city of Tukwila
Landscape Architect: LA. Brennan ASSoCiateS, RUC
Pr(IfeCt 54E, 25 acres
Desi n Fee
Attachment B: Fee Matrix
September 21, 2020
WOR
ITEM
Rate
DESCRIPTION
.10
MC
8195.80
TW
SrPLA
514500
DC
PM/SrPLA
5135.00
Co
Planner
$11000
JW
Designer
093.00
SY
Admin
5105.00
Total
358
Hours
Total
568
tabor
Total
pm
Expenses
Total
MB
Rol markup)
Total
Sieger
Consulting
Total
Schemata
Architects
Tota1
Watershed
Company
Total
John Mason
Total
BEIC
Total
Heath
Traffic
Total
Sub
Consultants
Markup (1055)
Grand
Total
A
Project Management
1
Correspondence and rneetMg coordination
2
8
2
12
$1,680
$25
51,705
SO
SO
51,705
2
Schedulmg & invoicing
2
3
3
a
$1,110
025
51,135
50
50
51,135
Total
4
0
11
0
0
5
20
82,790
050 52,840
59
$0
85
50
SO
50 SO
SO
$2,840
B
Site Evaluation, inventory Analysis, and DaM Collection
_ -i
i
-m- -
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5
511e visit
3
3
3
9
51,269
$25 51,566
5336
5630
0000
5900
52,215
5272
$4,282
2
101 99 Elate Map
1
1
10
12
$1,260
520 51,280
SO
SO
51,280
3
REIA .41 relevant ...ohne site data and movirle input for additional informadon needed
2
2
1
5
5753
$20 5872
5990
$990
599
51,862
4
Limited water quality analysis based on existing data
1
1
2
5330
020 5415
5660
$660
866
$1,076
5
Wetland research or reconnaissance
1
2
3
5465
520 5659
51,740
51,740
5174
52,399
6
Wetland/ critical area summary memo
1
2
1
4
am
520 $751
51,725
51,725
5173
02,476
7
Review future growth and population 4001119 4314 provided by City
1
1
2
5330
520 5165
515E1
0150
$15
5515
8
Review SUrranary of park & recreation needs from ex. Documents provided by City
1
1
2
4
5516
520 5536
SO
SO
5536
9
Identify accessible route potentials with parking
1
1
1
3
5421
520 5443
_
SO
SO
5443
10
Context map with linkage potentials and known development projects
1
3
2
6
5785
520 5887
Soto
Saw
861
85,097
11
Opportunities and constraints map
2
2
6
10
$1,210
520 51.238
50
50
01,238
12
1 page tech memo (spmking points)
1
3
8
6
5785
020 5506
SO
SO
Sam
13
Renew City Land Ilse Codes, & P360 Standards and interpretation (Current and Proposed)
1
1
3
5
5609
020 5676
5200
5270
0470
547
51,140
14
Environmental Analysis & Review 01 4350
1
1
2
4
0516
520 5535
SO
50
5536
15
Baseline financial Analysis and initial funding mode
2
1
3
0525
520 5655
51,200
51,200
5120
51,865
20
0
25
0
33
0
._„-_..-----
75
510,344
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--
511,695
51,350
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5536
's
54,145
MO
53,630
$0 510461
51,046
522,156
C
1
Vision Casting and Program Definition__r_i-edia.ii
Project goals
1
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2
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2
Draft vision
4
2
3
3
9
5465
51,329
520 5485
520 $1,349
50-
50
SO
50
5485
51,349
3
Draft Design Principles
4
2
3
9
51,329
520 51,349
511
50
51,349
4
Potential/ prwarn and activity list
2
4
8
14
51,674
520 51,803
0338
5800
51,136
5114
52,944
5
Vision -Alternative Design [barrette
8
8
8
24
53,384
5120 54,098
51,200 51,008 81,010
$1,600
$1,125
55,943
8594
510,041
6
Doe page tern memo (speaking points)
1
3
1
1
6
5803
520 5823
SO
50
8823
Total
20
0
21
1
23
0
65
58,984
5220 59,912
51,200 51,344 01,010
52,400
51,125
50 57,079
Ma
516,993
13
Alternative Development
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1
Prepare 2 alternative plans (diagrammatic plans)
4
6
2
12
24
$2,926
550 52,976
50
ii
SO
52,976
2
Prepare up to 2 s ed ions (One per a Iterriative)
1
3
4
8
5972
520 5992
50
50
8992
3
Water quality improvement concepts
2
4
3
9
51,209
520 51,291
5660
5660
566
51,955
4
Prepare an up to 2 page tern memo (speaking points)
2
1
3
4
10
51,227
520 $1,247
SO
50
51,247
TotA
0
0
14
5
23
0
51
56,334
5110 56,510
SO SO 00
50
5660
50 5660
566
57,170
5
Draft Master Plan Design___
_-
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1
Draft Concept Plan (up to 1 sheets) 1-.60'
8
10
2
20
40
84.900
5100 85,090
,
_
_
50
SO
55090
2
lip to 2 detail area plans
1
4
2
12
19
88,071
5100 52,171
SO
SO
52,171
3
Context map vath linkage potentials and 6110011 400011950401 projects
1
1
1
3
5433
5100 $523
50
50
5523
4
Up to 4 draft sections
1
5
10
16
81,800
575 $1,875
SO
SO
51,875
5
Up 10 1 draft perspective sketch
1
2
13
16
01,674
575 51,749
SO
SO
51,749
6
Wayfinding concepts/ Initial brand experience story development
1
2
2
5
8655
575 5966
52,400
52,400
5240
53,366
7
Cost estimate for draft plan
4
8
1
10
23
52,930
525 53,925
80
50
52,925
8
Architectural Concepts . structures (massing Concepts)
1
2
3
5465
825 8617
51.474
51.474
5147
52,121
9
Provide recommendations & 0000021 for water quality enhancement
1
2
3
0461
$25 5589
5990
8990
599
51,579
10
Preliminary identification 01 0350500010
1
2
3
5465
525 5544
5540
5540
554
51,804
11
Draft master Plan Dengn Tech Memo (up to 2 pages) (soaking points)
2
_ 1
3
0
22
01,413
575 51,502
5105
5135
514
51,637
78133
22
0
39
8
74
0
143
517,317
5700 518,571
50 51,474 SO
52,400
51.665
SO 55,539
5554
524,110
F
Final Master Plan Design
_
I,
FinalConeepi Plan fura to 1 Meets) 12460'
7
6
2
12
27
59,511
5100 86,611
50
50
53,511
2
Up to 2 dm allarea plans
1
4
2
6
13
51,513
5100 51,613
50
50
51.613
3
Revise context map oath 1106350 906904315 and knows de Front projects
1
1
1
3
5423
560 $483
$0
50
5483
4
tip to S final Sections 141 updated and refined one new]
1
3
8
10
51,158
5125 51,263
$0
50
51.283
5
Up to 1 Perspective sketch (updated and refined)
1
2
8
11
51,209
5100 51,309
$0
SO
01,309
6
WaylinMng concepts/Customer experience diagram/Journey map
1
2
2
5
5651
571 8966
52,400
52,400
5240
53,368
7
0001011150310 for final plan
2
6
1
7
16
51,961
575 52.036
50
50
02.036
8
Final recommendation of easements
1
2
3
5465
575 $534
8540
S540
554
$1,134
9
Concepts./ floor Plans
1
2
3
5465
175 5600
5500
5600
560
31,200
10
Conceptual Elevations
1
2
3
S465
575 8668
51,280
51,280
5128
51,948
11
Provide recommendations & concept for water quality enhancement
2
3
5
0795
575 5916
5660
5060
566
51,596
12
Concept Design Tech Memo (up to 2 pages) (speaking points)
2
1
3
4
1
11
51.332
575 51,407
50
SO
51,407
Total
21
0
34
----,--_--7,_=-
6
- _
as
1
110
813,948
--
51,010 015,506
-----=----m-----,
50 51,030 50
52,400
51,200
80 55,480
5548
520,996
GPublic
I
and Stakeholder Involvement/Meetings----_-
One 1030/1 011001 meeting virtual Tukwila
3
---------,---o
_--,1_-:-.-__-_
MG 8350 5200
5200
5600
51,550
5155
$2,720
3
6
0990
---_-_-
525 51,170
2
Attend kick off meeting (cm bine with site visit)
3
3
3
9
51,269
525 81,689
5450 5520 5480
51,600
5900
03,950
5395
55,639
3
.....
Design Team Web Meetings (3(1 hour meeting))
3
4
1
2
50
51,421
575 51,804
5450 5550 $625
5450
51,800
53,975
5398
$5,1169
Ul
CW/0I rar...eaaa.aaaa,F=v ,apaa 0.2‘ 2029009201 Liantaa.ana,
0.00/500.0
Tifkwila Pond Park Master Plan
Prepared for. Cato of Tukwila
Landscape Architect: J.A. Brennan Associates, PLLC
Project size: 25 acres
Design Fee
Attachment B: Fee Matrix
September 21, 2020
WORI4J
01514
Rate
DESCRIPTION
J6
PIC
5195.00
TW
STPOA
5145.00
DC
PM/SrPLA
1135.00
CO
Planner
5110.00
JW
Designer
593.00
SV
Admin
5105,40
Total
JAO
Hours
Total
JAB
Labor
Total
159
Expenses
Total
JAB
(incl. markup)
Total
Sieger
Consulting
Total
Schemata
Architects
Tota€
Watershed
Company
Total
John Mason
1 Total
BHC
Total
Reath
Traffic
Total
Soh
Consultants
Markup (10%)
Grand
Total
i
4
S
6
7
g
9 -
10
11
C heat progress meetings up to 1al r meetings) 5 virtuone flou
Public engagement plan
SuPPprt CTEV with Muer eh Survey. Questions and dccumentah4n
Prepare Power paint for outreach meetings
Review Prgvi4us 9ocumenta[ion-Puhkrsommunity input
Stakeholder meetings 1, 2, & 3 ( vision & goals, alternative 00010915 &.draft plan)
Public meetings 1, 2, & 3 (vision & goals, alternative concepts 0 draft plan J
Up lo 2 Council meetings
3
2
1
5
3
13
14.
4
5
2
3
8
3
14
1
2
-
2
3
4
16
4
-
15
4
4
3#
6
28
32
5
51,98Y
5660
$550
54,068
5990
54476
54,992
5915
5175
525
525
525
$25
5200
5200
350
52,112
5605---
5575
54,093.-_
51,415
54,600 5450
55,192
5965
_-.
5450
__- 50 5D
50 50
50 50
50 50
50 SO
51,236 5124
50. 50
50 50
52,112
5575
5575
54.093
51,015
$6,036
55,192
5965
-_. ----
Total
SS
0
58
8
31
0
#52
522,316
$800
524189 51,550
81856
$1305
52,700
53,300
50
Si
$ 34900
H
1
2
3
Phasing & lmplementaDen Program
Phased cost estimate -..
Preliminary Phasing plan graphic bon master 010)6 cones
Phasing strategy recommendations memo (3 pages)
3
3
4
�
�_
1
1
'.. . _.t
,�14711
51,077
51,564
51,263
525
SYS
525
'`
$1,102._
51,589
51,388
_
_
_
=��, ,
00
50
50
1
i
1
2
3
4
8
1
9
14
10
-._
$0
50.._.
S0.
51,59
51.,5889
51,288
Total
3
0
50
5
13
2
33
53,904.
575
53,979 SO
SO
SO
50
50
50 50
,979
53;'
7..
Economic Analysis
Memotsting paten Ual economic opponunities and Impacts
- ,..7'-
��--`.7-.*
_.. 2
�;`
1
4
'''-Economic
�
::_-
-- _.a--��.:-
5775 51,800
-i,
�
51,800.
, tv
---L
1
5570
525
5180
52,575
70101
-__
1
0
2
0
0
1
4
5570
525
5775 51800
50
50
50
50
50
51,800 5180
52,575
J
3
Identify Grant j€undin85outces
Memotisting potential funding opportunl[lesan4 ea ding m°del/alternatives for soft casts an
�
i_.�
-
1
5558
. -
\
X79
51,8100
:- -.�
- br
5495
"F
52,795
50,106
1
2
4
0.25
_
5813
5230
Total _.-.
1
O
2
0
1
0
4
5558
525
5813 51,500
SD
5O
SO
5495
50
52,295 5230
---. 53,108
5
- 3
2
3
4
Permit Support
Assess Permit requirements and impact to RrolecE fea5ibility
Environmental Permit Memo
Review code interpretation from City
-
Agency Site walk
-_
`-"
_;..
-..
-
.,_�
i `-
5425
5465
5465
51,320
025
525
525
525
5563
5639
$662
51,451
„-
5330
4540
=��-_,,,,��',
51,150
51,485
51.774
51,050
1
1
1
4
1
-__ 2
2
-. --
4
1
3
3
3
8
5820
51,485
51,060
51060.--..
5115
5149
5172
5106
51,713
53,124
52,382
52,51.1
Total
---
7
0
9
0
_. -.. 1
0
17
52,673
5100
53,315 50
S0
54,425
50
5590
50
55,415 --_ 0542
08,730
GRAND TOTAL
153
0
225
35
245
9
677
589,740
53,420
$98,104 57,700
07,090
$10,885
510,700
513,065
50
$44440 54,944
0147,544
01
Optional Services: Not included in Scope of Work
Trak Analysis
Traffic Kick off
Limited traffic 303195i5 - summary review of existing data
AStert010 trop Generation for three proposed scenarios
50 570
5330. 5386
5112
7
55
20
Tool
2
S0
5
50
2,380
02
2
3
Master Plan report documentation
Report rdl ting and desktop 00bli5hing-
Compile Final report
Rewewmeeting -.. --...
3
Total
6
0
4
2
3
9
6
8
12
$700
$560
01,120
$2,380
7
3110
5238
3770
5946
51,232
52,948
20
19
6
52,320
52.328
52.097
5990
$0
50
SO
57,328
57,097
5990
0 10
20
45 56,415
50
55,415
SO
50
SO
3
3096 Design Task
Phase 130%design
Cost estimate
Total
a
50
59
5 135 225 1 396 546,060
4 12. -..- 2 14 1 33 54,027. 54.02
50
SO
0
55,415
46.080
4,027
147
2 2
4'.
50,107
0
0.107
50
0
0
$0
550,107
4
Update 2018 Park Impact Fees to include Southcenler Subarea Zone
Revise fee 2018 Park impact Fee Ordinance. and rate 5cheduie to Include a zone and rates for the Scat
Total
551b
5516 $0
6
65
7,50
7.50
0
0
573
76
10031,5 Card !400105 3'403300403041_30-5i.14a3_Faa4J,4. &wawa 4724410
Fol Pwpaa;m
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
September 28, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present:
Staff Present:
Kate Kruller, Chair; Thomas McLeod, Cynthia Delostrinos Johnson
Tracy Gallaway, Rick Still, Bruce Linton, Jay Wittwer, Brandon
Miles, Laurel Humphrey
Chair Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Contract: Tukwila Pond Park Master Plan
Staff is seeking Council approval on a consultant contract with J.A. Brennan Associates in an
amount not to exceed $150,000 to complete a Master Plan for Tukwila Pond Park.
Committee Recommendation:
Unanimous approval. Forward to October 5, 2020 Regular Consent Agenda.
B. Fire Department Independent Analysis
Staff updated the Committee on the status of the activities and progress on the 3rd party review
of the Fire Department budget and management practices.
Committee Recommendation:
Discussion only.
C. Tukwila Police Use -of -Force Policy Review
Chief Linton continued the review of responses to questions posed by the Community
Oriented Policing Citizen's Advisory Board (COPCAB) reading the Department's Use of Force
policy review.
Item(s) requiring follow up:
• Return with briefing on the Law Enforcement Training and Community Safety Act
(LETSCA)
Chair Kruller also asked about four City New Visions of Public Safety, after attending a
National League of Cities panel session called "Reimagining Public Safety in 2020":
1. Remarks on Newark's Office of Violence Prevention - which emphasizes that more police
on the street does not mean less crime nor a feeling of safety.
2. Chattanooga had decided to be open and honest about arrest data, including racial
disparities - to build a more trusting relationship with residents around policing
57