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Home My WebLink About2020-09-14 Committee of the Whole MinutesCouncil � Tukwila �~"~�, ~~~°"""""=°~. of theWhole MeetingRemote Meeting per Governor Proclamation 20-28 September 14, 2020 — 7:00 P.M. MINUTES This meeting was conducted remotely, with the City Council, Mayor, and staff off-site and participating via a remote electronic system. All participants, including the Mayor, ��cilmembers, City staff, and legal counsel were not at Tukwila City Hall and participated via a remote electronic system. The phone number for public participation that was provided via the agenda distribution process was: 1-253-292-9750, access code 870077847#. COMMITTEE OF THE WHOLE CALL TO ORDERIPLEDGE OF ALLEGIANCE Council President Quinn called the remote Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Piedge of AIIegance. OFFICIALS Present at the virtual meetng were Council President Quinn; Councilmembers Verna Seal, Kathy HouQardy, Kate KruUer, Thomas McLeod, Zak 'clan, Cynthia Delostrinos Johnson. CITY OFFICIALS The following staff were present via remote access: Allan EkbeqJ, Mayor; David C|ine, City Administrator; Rachel 8ianchi, Deputy City Administrator; Kari Sand, City Attorney; Vicky Cadsen, Finance Director; Rebecca Hixson, Senior Manager of Support Operations; Rick Still, Parks & Recreation Director; Kris KeUy, Parks Supervisor; Bruce Linhon, Police Chief; Jay Wittwer, Fire Chief; Hari Ponnekanti, Interim Public Works Director; Joseph Todd, Technology and Innovation Services Director; Laurel Humphnay, Legislative Analyst; Andy Youn, Deputy City Clerk. PUBLIC COMMENTS Council President Quinn announced that those wishing to provide public comment had the opportunity to deliver public comments via email by 5:00 p.m. today. Laurel Humphrey, Legislative Analyst, acknowledged receipt of and read the following written comments received by email: 1. Jovita McConnell referenced the recent fires at Foster Creek Apartment and asked what the plan is for fully staffing the fire stations and providing fire department data to residents. 2. Greg Sherlock expressed concern at inaccuracies contained in a recent letter he received from City staff concerning an ongoing noise violation issue with Sabey Data Center. 3. Peggy McCarthy referenced the recent fires at Foster Creek Apartment and requested the City support public safety in Tukwila by fully staffing the Fire Department. SPECIAL ISSUES a. Weekly COVID-19 report. DovkjC|ima.ChvAdministrabor,provkdedanupdabenntheCUx'snoronavirusresponmaandhighlighted Tukwila City Council Committee ofthe Whole Minutes September 14, 2020 Page 2 of 5 County Public Health for Tukwila is included; New cails for service data for Police and Fire is avaUable; The closest COVID-19 testing sites in Tukwila are the Tukwila Pantry and Highline CoJJege. Councilmember Delostrinos Johnson asked for information regarding the number of unemployment claims in the City and suggested sharing available resources for those economically impacted by COVID- 19 on the City's website and through social media. Following an inquiry from Councilmember Kruller, Joseph Todd, Technology and Innovation Services Direchzr, confirmed the City is in contact with T -Mobile regarding a new program being offered to connect students with free internet access and mobile hotspots. b. COVID-19 financial impact report. Vicky Cadsen, Finance Director, explained General Fund revenue is below the revised allocated budget (due to COVID-19) by $159,000; Sales tax through June is $133,600 less than the revised allocated budget. General fund expenditures through July is $184,800 less than the revised allocated budget. Unbudgeted costs can be applied against CARES Act or FEMA funding and will not affect ending fund balance. c. A resolution adopting a fee for fingerprint services (exclusive of fingerprint fees for concealed pistol licenses) Vicky Carlsen, Finance Director, explained this resolution increases non-resident fees for fingerprinting services from $10 to $15 effective January 1, 2021. The increase in fee will help offset some of the costs of providing this service. Tukwila residents will continue to pay the $5 fee. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS COMMITTEE OF THE WHOLE MEETING. AGENDA AMENDMENT Council President Quinn asked for consensus to amend the agenda to add consideration of a letter to the Mayor regarding the hiring of the next Police Chief as the last item under Special Issues. CONSENSUS EXISTED TO AMEND THE AGENDA AS REQUESTED ABOVE. d. A resolution adding a Change Fund for the Police Department. Vicky Carlsen, Finance Director, explained the Police Department is setting up a cashiering station at the Justice Center to allow customers to receive and pay for services in one location. The proposed resolution authorizes a change fund of up to $500 to allow the Police Department to process cash transactions. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWNG THIS COMMITTEE OF THE WHOLE MEETING. e. A resolution adopting fees for the staff time associated with redacting Tukwila Police Department body worn video footage requested pursuant to public records requests. Rebecca Hixson, Senior Manager of Support Operations, indicated the Police Department implemented a Body Worn Video (BVVV) program in 2017. Per RCW 42.56.240(14), staff is asking for authorization to charge public records requestors the actual time it takes to redact a video, calculated at the rate of $0.63 per minute of actual staff time spent redacting BVVV. This fee would be effective January 1, 2021. Following a suggestion from Councilmember Delostrinos Johnson to identify who is exempt from being charged this fee, the Councilmembers discussed having staff clarify the exemptions and the process for implementing the fee when the proposed resolution comes forward for approval. Tukwila City CouncCommittee of the Whole Minutes September 14, 2020 Page 3 of 5 CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS COMMITTEE OF THE WHOLE MEETING. f. Parks and Recreation projects: (1) A resolution authorizing submission of an application for grant funding assistance for the Duwamish Neighborhood Trail Park Project (#91930102) to the Recreation and Conservation Office (RCO). (2) A contract for park and trail improvements in the amount of $155,000. Kris Kelly relayed that staff applied for a Washington State Recreation Conservation Office grant to supportthad*ve|opmantofup*nopacoon116wStreet. A resolution is required to be adopted in support of the application and subsequent award. The 2020 PROS (Parks, Recreation and Open Space) Plan identified pjoctsa|ignedwithcommunityfeedback.toinc|udmpavingetFosterPork.CrestviewParkand sections of Green River and Interurban trails. Following a suggestion from Councilmember Delostrinos Johnson to review park improvements through an equity lens, Council President Quinn noted the City's equity policy can be a tool for best practices in the City. CONSENSUS EXISTED TO FORWARD BOTH ITEMS TO THE SPECIAL MEETING DIRECTLY FOLLOWING THIS COMMITTEE OF THE WHOLE MEETING. g. An Interlocal Agreement and Memorandum of Understanding regarding the PSERN (Puget Sound Emergency Radio Network). Jay VVithwer, Fire Chief, explained staff is seeking approval of an Interlocal Agreement and associated Memorandum of Understanding for the Puget Sound Emergency Radio Network (PSERN), which upgrades and expands the current King County Emergency Radio Communications System. This will consolidate operations into a single independent agency. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING CONSENT AGENDA. h. A contract with Zayo for internet services in the amount of $195,000. Joseph Todd, Technology and Innovation Services Director, explained this contract is part of cost-cutting measures and will provide improved Internet services (from 2G to 5G) while realizing an immediate cost savings of $1,500 a month for discontinuing another fiber line. The contract will also provide additional public Wi-Fi access points while increasing internet speed for the City. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS COMMITTEE OF THE WHOLE MEETING. i. Presentation of 90% Design Plan and financing options for the Public Safety Plan—Public Works Shop, and Council consensus to proceed with the caII for bid process. Hari Ponnekanti, Interim Public Works Director, and Vicky Carlsen, Finance Direohor, provided an overview of the 90% design plans for Phase I tenant improvements, enhanced seismic upgrades, and revised financing options for the new Public Works Shops at 11210 Tukwila International Blvd. The project is within budget and on schedule. Council is being asked to re-affirrn going out to bid for the tenant improvements, with expected bid approval in November 2020. Councilmember McLeod expressed concern that the pject costs and design are influenced by Phases 2 and 3 and emphasized the Council has only approved Phase 1. Councilmember Kruller and Councilmember Delostrinos Johnson expressed support for moving forward with going out for bids as this will inform budget decisions. Tukwita City Council Committee of the Whoe Mnutes September 14, 2020 Page 4 of 5 The Councilmembers exchanged additional comments on the financing for this project, the need for improvements to ensure staff safety, and acknowledgement that there are significant budget challenges ahead. CONSENSUS EXISTED TO DELAY THE CALL FOR BIDS PROCESS FOR THE PUBLIC SAFETY PLAN—PUBLIC WORKS SHOP PROJECT PHASE 1 UNTIL THE BUDGET HAS BEEN PRESENTED. j. Consideration of a letter to the Mayor regarding the hiring of the next Police Chief (per agenda amendment) Council President Quinn read a draft lettertodheyNayorshahnQtheCounci|'sconoemsregardingthe hiring of the next Police Chief. The Councilmembers expressed their support of the draft letter and reflected on the importance of aligning with the racial reconciliation taking place in the country and involvement of Tukwila's Equity and Social Justice Commission in the hiring process. Mayor Ekberg explained his intent to appoint an internal staff member and expressed concern regarding what seems to be a desire for a particular ethnicity or gender. He relayed that the current Tukwila Police Chief can vouch for the internal candidate, who has vast experience with equity -based work, a strong resume, and commitment to the community. Council President Quinn emphasized the letter concentrates on the intrinsic characteristics of an incoming Police Chief with no intent to focus on any ethnicity or gender. The Councilmembers concurred with Council President Quinn and reiterated the process should involve the community and the Equity and Social Justice Commission and is in no way negatively reflective of the internal candidate. It is important for the City not to miss an opportunity for a transparent and inclusive hiring process for such a key position. Mayor Ekberg thanked the Council for their feedback and indicated he will review the Ietter closely. COUNCIL CONSENSUS EXISTED TO APPROVE THE LETTER. REPORTS a. Mayor Mayor Ekberg announced due to poor air quality from wildfire smoke, the census event in the SAAR's parking lot on September 16, 2020 has been cancelled and will be rescheduled. b. City Council Councilmember Seal referenced the recent Tukwila apartment fire that displaced several families and reported Pastor Jan Bn|e jackwith the Riverton United Methodist Church and Katrina Dohn have partnered with the Red Cross to open a Fire Donation Center. They are seeking household goods, dothing, and more. Councilnnember Hougardy participated in an Equity and Social Justice Commission meeting where the Commission continued work on the Equity Policy Implementation Committee. Councilnnember Kruller participated in a recent Public Issues Committee meeting through Sound Cities Association and reported HB 1590, approved by the Washington State Legislature in 2020, authorizes cities to adopt a one-tenth percent sales tax for affordable housing. The City will need to provide feedback by September 30, 2020. Councilmember Kruller shared input from the community regarding proposed one-way streets and trash along another path. She participated in a Transportation and Infrastructure Services Committee meeting through National League of Cities. Council President Quinn relayed a recent experience from the Criminal Justice Training Commission Board meeting in which the Commission reviewed a variance request to opt out of certifying officers. He Tukwila City CouncCommittee of the Whole Minutes September 14, 2020 Page 5 of 5 c. Staff David Cline, City Administrator, referenced the Monthly Construction and Budget Report and offered to answer any questions. d. Legislative Analyst There was no report. MISCELLANEOUS Councilmember Kruller asked for and received consensus to advocate for local utilization of revenue collected from HB 1590 on the Public Issues Committee through Sound Cities Association, Following ocomment from Councilmember ldan regarding his recent absence from a Council meeting, Council President Quinn noted having a process in place can resolve miscommunications. Council President Quinn asked for and received Council consensus to consider a Resolution on the Harborview Medical Center Levy for seismic improvements at the next Regular Meeting. He will work with Laurel Humphrey, Legislative Analyst, to prepare the draft resolution. ADJOURNMENT 10:33 p.m. COUNCIL PRESIDENT QUINN DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. De'Sean Quinn, Council President Andy Youn, Deputy City Clerk APPROVED BY THE COUNCIL PRESIDENT: 10/02/20