HomeMy WebLinkAboutTrans 2012-01-17 COMPLETE AGENDA PACKETCity of Tukwila
Transportation Committee
Allan Ekberg, Chair
Kathy Hougardy
De'Sean Quinn
0 N d idsy► 01
1. PRESENTATION(S)
Distribution:
A. Ekberg
G. Labanara
K. Hougardy
C. Knighton
D. Quinn
S. Kerslake
D. Robertson
Clerk File Copy
V. Seal
2 Extra
Mayor Haggerton
D. Cline
e -mail pkt pdf to A. Le
K. Matej
e -mail cover to: C.
B. Giberson
O'Flaherty, D. Almberg-
F. Iriarte
Dideon, B. Saxton, S.
R. Tischmak
Norris, M. Hart, S. Kirby
AGENDA
TUESDAY, JANUARY 17, 2011
Time: 5:00 PM Place: Conference Room #1
Item Recommended Action
Southcenter Parkway Extension Update
2. BUSINESS AGENDA
a) Southcenter Parkway Extension
KBA Construction Management Supplement No. 2
b) Boeing Access Road Bridge
King County Interlocal Agreement
c) 42 Ave S Phase III Southcenter Blvd to S 160 St
Consultant Selection and Award Contract
d) Andover Park West (Tukwila Pkwy Strander Blvd)
Acceptance of Transportation Improvement Board Grant
e) 2012 Transportation Committee Work Plan
3. SCATBd
a) December 20, 2011 Meeting Summary
b) January 17, 2012 Meeting Agenda
c) Draft 2012 Work Program
4. MISCELLANEOUS
5. ANNOUNCEMENTS
a) Forward to 1/23/12 C.O.W. and
2/6/12 Regular
b) Forward to 1/23/12 C.O.W. and
2/6/12 Regular
c) Forward to 1/23/12 C.O.W. and
2/6/12 Regular
d) Forward to 1/23/12 C.O.W. and
2/6/12 Regular
e) Information Only
a) Information Only
b) Information Only
c) Information Only
Future Agendas:
Next Scheduled Meeting Monday, February 6, 2012
40 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206 433 -0179 for assistance.
Page
Pg. 1
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Pg. 59
Pg. 65
Pg. 67
Pg. 73
Pg. 75
x
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Director of Public Works
DATE: January 13, 2012
SUBJECT: Southcenter Parkwav Extension
City Project No. 84•RW37
Project Status Update
ISSUE
Provide an update on construction activities related to the Southcenter Parkway Extension project.
BACKGROUND
Construction of the new roadway for Southcenter Parkway Extension started in July 2010 with a scheduled
completion date of January 2012. The size, complexity, and schedule considerations were significant enough to
require multiple construction seasons in order to complete this roadway project. Sequencing of the work within the
schedule has been a key issue related to maintaining the critical path and subsequent delays in completion of the
construction. A significant event occurred early in the project that has affected the critical path for construction. A time
extension has been issued that establishes a new construction completion date of July 2012.
A permit from the Corps of Engineers (COE) is required in order to place fill material into wetlands or streams. A
permit was required for the Southcenter Parkway Extension project in order to fill a portion of the designated Stream
"E" where the new road alignment crosses the stream. While a permit application had been submitted to the COE,
actual filling of the stream took place prior to issuance of the COE approval and that portion of the project was halted
while the COE dealt with the violation. This event has caused the construction delay. Resolution of cost overruns and
the time delay are still under negotiation with the contractor.
DISCUSSION
As of today, sanitary sewer, storm drainage, and water main work is approximately 90% complete. Franchise utility
installation, which is under a separate construction contract paid by Segale Properties, is approximately 80%
complete. The base lift of asphalt paving has been completed on 80% of the project length. Remaining work for the
project includes grading, sidewalks, median curbs, the sewer lift station, traffic signals, illumination, landscaping, final
paving, and channelization.
With the project timeline being extended to July, project staff have been monitoring project expenditures closely. The
construction management consultant will require a supplemental agreement (presented tonight) and there have been
several large change orders related to poor soil conditions and an unanticipated re- design at the cutoff levee. As of
January 4, 2012, the project has roughly $900,000 of the construction contingency remaining. A Disputes Review
Board (DRB) system is being set up to begin this month to deal with significant outstanding issues, including the
construction delay due to the permit for Stream "E
RECOMMENDATION
For information only.
W:1PW Eng1PROJECTSW RW RS ProjectW8410437 SC Pkwy Extension( 57th Ave S)1Construction0uring ConTroject update for TC Info Memo 1 -13 -12 gi.docx
x
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Director of Public Works
DATE: January 13, 2012
SUBJECT: Southcenter Parkway Extension
Project No. 98410437, Contract No. 10 -038
KBA Construction Management Services Supplement No. 2
ISSUE
Approve Supplement No. 2 with KBA Inc. to extend construction management services for the
Southcenter Parkway Extension Project.
BACKGROUND
KBA, Inc. is currently under contract as the City's construction management consultant for the
Southcenter Parkway Extension Project. The original consultant contract with KBA was in the
amount of $35,000.00 and was executed on March 12, 2010 to get the project underway.
Subsequently, Supplement No.1, in the amount of $2,488,950.00, was executed on May 18,
2010.
DISCUSSION
Due to various construction issues encountered, including the Nationwide 14 permit approval
delay from the US Army Corp of Engineers and unsuitable soil conditions for underground work,
the timeline of this road project has been extended. The initial construction completion date was
January 2012; while the anticipated completion date is currently July 2012. As a result, KBA
construction management services are needed beyond the original contract time and fees.
This contract supplement will allow KBA, Inc. to continue providing construction management
services for the next few months, but with a reduction in staffing. At the same time, two more in-
house Public Works' project management staff members will be utilized for this project to
replace the reduced CM consultant support.
With Supplement No. 2, KBA's new total contract amount will be $2,913,950.00. The total
construction management budget for the Southcenter Parkway Extension project in the 2012
CIP is $3,216,000.00. The new date for completion will be September 30, 2012.
RECOMMENDATION
Approve Supplement No. 2 to Contract No. 10 -038 with KBA, Inc. in the amount of $390,000.00
and consider this item at the January 23, 2012 Committee of the Whole and subsequent
February 6, 2012 Regular meeting.
Attachments: Page 12, 2012 CIP
Supplement No. 2 with KBA, Inc.
WRW Eng1PROJECTSW RW RS Projects198410437 SC Pkwy Extension( 57th Ave S)1Construction\Before Con%BA's ContradInfoMemo KBA Supplement #2 gl 1- 13- 12.doc
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2012 to 2017
PROJECT:
Southcenter Pkwy (S 180 St S 200 St) Project No. 98410437
4,000
DESCRIPTION:
Extend 5 -1ane Southcenter Pkwy to 200th St and include curbs, gutters, sidewalks, drainage, and
4,388
m
Treq Dr
sewer improvements. See corresponding water and sewer projects CIP pages.
Mitigation Actual
JUSTIFICATION:
Southwest access needed for commercial business district (CBD) and development of adjoining area.
STATUS:
Design and right -of -way completed in 2009, construction started in 2010 with completion in 2012.
MAINT. IMPACT:
Additional street, sewer and surface water maintenance.
(3,897)
4,402
Design grants from Federal STP for $196k and $150k from State AIP. Construction grants include $10m in
TOTAL SOURCES
COMMENT:
State grants, $2m TIB grant, and $3.5m in Federal Earmark grant. Puget Sound Energy, Highline Water District,
6,295 0 0 0 0 0
Segale Properties, and King County (sewer) will pay for a portion of costs. City Bond of $4.388m in 2010.
FINANCIAL
Through Estimated
(in $000's)
2010 2011 2012 2013 2014 2015 2016 2017 BEYOND
TOTAL
EXPENSES
Design
1,345 21
1,366
Land (R/W)
11
11
Const. Mgmt.
1,166 1,300 750
3,216
Construction
2,190 7,102 5,545
14,837
TOTAL EXPENSES
4,712 8,423 6,295 0 0 0 0 0 0
19,430
FUND SOURCES
Awarded Grant
4,209
4,000
5,306
Bonds
4,388
m
Treq Dr
ti
Mitigation Actual
12
21
Mitigation Expected
361
City Oper. Revenue
(3,897)
4,402
628 0 0 0 0 0
TOTAL SOURCES
4,712
8,423
6,295 0 0 0 0 0
Project L ocation
N
A
2012 2017 Capital Improvement Program
X
A
S
12
S
13,515
4,388
33
361
0 1,133
0 19,430
i
YEw�
2
a
@aeon« 8nd k
m
Treq Dr
ti
Rp�
i i g�g
W
2M 81v
I P
S
13,515
4,388
33
361
0 1,133
0 19,430
i
YEw�
2
Washington State
Vl/ Department of Transportation
Supplemental Agreement Organization and Address KBA, Inc.
Number 2 11000 Main Street
Original Agreement Number Bellevue, WA 98004
10- 038(a) Phone: 425- 455 -9720
Project Number Execution Date Completion Date
84 -RW37 3/12/10 9/30/12
Project Title New Maximum Amount Payable
Southcenter Parkwav Extension 2,913,950.00
Description of Work
Continue to provide Construction Management services per the revised Scope noted below. Extend
completion date from 4/1/12 to 9/30/12, and increase budget an additional $390,000.00 to cover added
costs.
The Local Agency of C itv of i ukwila
desires to supplement the agreement entered into with IBA, Inc.
and executed on 3/12/10 and identified as Agreement No. 10- 038(a)
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached Exhibit A 2.
Section IV, TIME FOR BEGMN ANf) COMPLETION, is amended t a e t e t er o€ sale; dar s-fof
ear*etiian-of -tli;, ..tir ;to read: 9/30/12
III
Section V, PAYMENT, shall be amended as follows:
Authorized maximum amount payable shall increase $390,000.00 to a new maximum amount payable of
$2,913,950.00, as set forth in the attached Exhibit E -2,
as-sc. bit-A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
B KBA, Inc.
-C nstaltant Signature
Kristen A. Betty, President
DOT Form 140 -063 EF
Revised 9(2005
B City of Tukwila
Approving Authority Signature
Date
0
KBA, Inc. January 4, 2012
EXHIBIT A -2
Supplement 2
SCOPE OF SERVICES
Construction Management and Construction Phase Design Support Services
for
Southcenter Parkway Extension
City Project No. 84 -RW37
This Supplement 2 to the Agreement dated March 12, 2010, is to continue the services begun under the
Construction Management Services scope authorized May 18, 2010 by Supplement 1. Supplement 2
makes the following changes to the scope, as requested by the City, to manage their available budget as
a result of the increase in overall project duration, due primarily to the delays caused by the USACE
permit issue. All other scope provisions in the original Agreement and Supplement 1 remain in effect,
except as expressly modified by this Supplement 2.
The Consultant will continue to provide services in accordance with the original scope in Supplement 1,
with the following revisions, and according to the timetable detailed below.
I CO NSTRUC T ION i3C hiAi�lACiEMEPv1 T SERVICES
A. Project Management This task will extend through expiration of this Agreement.
B. Preconstruction Services This task is completed.
C. Construction Services, Contract Administration These tasks will be performed by the
Consultant up to the limits of the revised budget, and with the changes described below.
15. Document Control. When all Consultant personnel leave the project, whether before or after
completion of construction, the project records on SharePoint will remain available to the
Client in a read -only format for approximately 6 months after that date.
17. Project Closeout. The Consultant will assist with project management and closeout to the
limits of their available budget. Due to the reduced staffing level, some tasks may need
assistance from the Client to complete, or may need to be eliminated.
D. Construction Services, Field Responsibility for these tasks will be shared between the
Consultant and the Client beginning in January 2012, according to the schedule below. Client
inspector and assistant resident engineer will be coordinated by and report to the Consultant
Resident Engineer, and will comply with the task responsibilities detailed in the Supplement 1
Scope of Services, unless changed by the City Project Manager or City Senior Construction
Engineer. The Consultant and Client will coordinate to determine who will provide staff to
account for fluctuations in workload as dictated by the Contractor's operations and schedule,
including night shift, weekend work, and multiple operations.
1. Two Consultant inspectors (1 KBA and 1 Anchor /QEA) will be removed from the project in
December 2011, and replaced by one City inspector (Scott Moore).
2. KBA's chief inspector (Paul Garrett) will transition off the project and will be replaced by one
City Project Manager, serving in a role of assistant resident engineer, at a future date to be
determined. This future date is likely to be in the middle to later part of January 2012.
3. Should City staff not be available on this timeline, the need to keep the
Consultant /Subconsultant project staff on site will reduce the time the Consultant is able
remain on the project, unless additional budget is authorized by supplement to this
Agreement.
E. Assumptions All assumptions remain in force, with the following revision:
1.a. Field Office Lease —The office lease expires March 31, 2012. At that point, the Client will
decide whether to extend the lease on a month -to -month basis, and /or relocate the construction
S\Projects \Contracts \Clienl\Tukwila \10005 SouthcenlerParkwayExtTmftsB NegotialionRecordslln- houseDralls \Supp2lSupp2- ExA2Scope- 20120104- FINAL2.dou 1 of 2 4
KBA, Inc.
January 4, 2012
office to City Hall. The Consultant must provide a 30 -day notice to the property manager before
vacating the field office. Packing and moving of the office will be project chargeable.
II. DESIGN SUPPORT DURING CONSTRUCTION
A. These tasks will continue to be performed by DEA and their subconsultant, PanGeo (the Geotech
of record). The level of effort and estimated budget for DEA has been increased to encompass
design changes and investigations such as ADA compliance issues, etc., as well as to provide
services during the extended construction duration.
IV. IMPACTS TO SUBCONSULTANTS
All existing Subconsultants will remain under contract to the Consultant and be available to the
Project to perform their original scopes of services, to the limits of the available total budget, with the
following exceptions:
A. DEA see Section II, above.
B. The level of effort and estimated budget for Anchor /QEA has been reduced to reflect their
inspector leaving the project by the end of December. Anchor /QEA will continue to provide on-
call erosion control visits and reporting.
C. The level of effort and estimated budget for HWA has been increased to allow them to continue to
Provide required materials testing d!Iring the extended construction duration
D. Envirolssues will be kept under contract, but with minimal involvement.
S 1PmiectstContmcts\CliennTukwila\I 0005_ SoulhcenterParkwayExt\ DraltsB NegoualionRecords\ ln- houseDralts�Supp2\Supp2 ExA2 Scope 2012.0104- FINAL2.dou 2 of 2
Exhibit E -2, Supplemental No. 2
Summary of Payments CPFF
PROJECT: Southcenter Parkway Extension
Direct Salary Cost
Overhead (inlcuding Payroll Additives)
Direct Non -Salary Costs
Subconsultants B &o Tax
Fixed Fee
TOTAL
Basic Agreement
13,149.10
17,556.68
349.49
3,944.731
35,000.001
Supplement #1
590,175.02
788,001.69
109,439.29
824,281.50
177,052.50
2,488,950.00
Supplement #2
104,227.00
139,163.00
20,440.00
94,903.00
31,267.00
390,000.001
Total
707,551.12
944,721.37
130,228.78
919,184.50
212, 264.23
2,913,950.00
S:\ ProJects \ContractsNclient\Tukwila\1o065 SouthoenterParkwayExt\ Drafts &Negotiation Records\ in- houseDrafts\ Supp2\ Ex_ E- 2_ SummaryOtPayments- 20111207.xlsx Page 1 of 3
H
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM Bob Giberson, Public Works Director
DATE: January 13, 2012
SUBJECT: 2011 Bridge Inspections and Repairs Program Boeing Access Rd Bridge
Project No. 91110402
King County Interlocal Agreement
ISSUE
Approve Discretionary Request #TK -003 for repairs related to the Boeing Access Road Bridge.
BACKGROUND
In 2010, an Interlocal Agreement, City Contract No. 10 -022, was executed between Tukwila and
King County that allows Tukwila to utilize King County Road Division to perform a variety of
services. The agreement requires that Tukwila make a request for the road services desired and
that King County propose a recommended action which includes an estimated cost to perform
the work.
ANALYSIS
The most recent bridge inspection for the Boeing Access Road Bridge, over the UP BN
railroads (TUK -12), revealed that a significant void was developing under the west roadway
approach slab to the bridge. This roadway carries an average of 35,000 to 40,000 vehicles per
day, including a significant percentage of truck traffic. The roadway approach slabs are not
designed to carry vehicle loads without support from the subgrade soils. With the void between
the roadway and the ground, the roadway was actually functioning as a bridge.
Discretionary Request #TK -003 (Form A) was made by Tukwila on 10/27/11 to have King
County fill the void. King County responded on 11/10/11 with a recommended action (Form B)
with an estimated cost of $67,000.00. The work was of a critical nature and King County staffing
availability necessitated that the work be done in late November to mid December 2011. Due to
the schedule for work to be performed, Public Works was not able to take this item through
Council approval in December due to the lack of Committee meetings.
King County has prepared the attached agreement to perform the necessary bridge repairs for
Tukwila.
Contract 2011 Budget
Bridge Repair Services 67,000.00 233,000.00
RECOMMENDATION
Approve Discretionary Request #TK -003 in the amount of $67,000.00 with King County and
consider this item at the January 23, 2012 Committee of the Whole and subsequent February 6,
2012 Regular meeting.
Attachment: King County Form A B
W \PW Eng \PROJECTS\A- RW RS Projects\91110402 (Bridge Inspections 2011) \BAR Bridge Repair TC memo.doc
Form A Detailed Information
Request TK -003
Date Submitted: 10/27/2011
Problem Description: Tukwila bridge number TUK 12. Undermining of the west approach to
the Boeing Access Road Bridge over railroads. A void has developed that needs to be filled. The
approach is non structural and not intended to "bridge" a void. Potential safety problem.
Nature of Request: King County has provided bridge inspection services. Tukwila and its
consultants have designed a proposed repair. This request is for King County to provide the
necessary construction services, in accordance with the prepared plans, to fill the void that has
developed. (Plans have been provided to KC bridge group.) Tukwila will provide traffic control.
Location: Boeing Access Road west approach to the bridge over BNSF Burlington Northern and
Union Pacific Railroads. TUK 12
Attachments:
Scope of Work: No
Engineering Design: No
Map: No
Budget: No
City Priority: High
Special Scheduling Requirements: Traffic volumes are very high. Weekend work may be
necessary in order to close portions of the roadway to keep traffic off the roadway as the fill
material sets up.
City Project Manager: Robin Tischmak 206 431 -2455
Authorized By: Robin Tischmak
Form B Detailed Information
Project
Work Order
Recommended Action: Fill void under west approach slab per design plans provided by the
City. City will provide necessary traffic control and necessary notification.
Proposed Schedule: November /December 2011
County Project Manager: Richard Hovde/Ross Pettit
Cost Estimate: $67,000
Authorized By (City):
Date:
Comments:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
DATE: January 13, 2012
SUBJECT: 42 Ave South Phase III (Southcenter Blvd —S 160 St
Project No. 99410303
Consultant Selection and Award of Contract
ISSUE
Consultant selection and approval of design for the 42 Avenue S Project.
BACKGROUND
In June 2011, the City issued a Request for Proposal for the 40 -42 Ave S roadway widening project between
Southcenter Blvd and S 160 St. In addition to the roadway project, the call for proposals included design work on
the 42 Ave S culvert for Gilliam Creek. This culvert is in poor condition and needs either significant repair work
or a full replacement.
In August 2011, three consultant teams were interviewed in a competitive process after being short listed from 7
RFP's that were received. The teams interviewed were CH2MHill, Skillings- Connolly, and KPG. The consultants
were scored by the selection panel and CH2MHill and Skillings- Connolly were in a virtual tie. Reference checks
were performed with no negative feedback on either firm, although more positive feedback was given for
CH2MHill; leading to CH2MHill being chosen. Since then, staff and the consultant have been negotiating the
scope and fee. As staff was negotiating with the consultant, it became clear that the amount in the 2011 budget
was inadequate to complete full design. A modification to the CIP sheet was made to increase the budget amount
to $650,000.00 prior to the December adoption of the 2012 CIP.
DISCUSSION
The scope of work includes full design for both the roadway improvements and the culvert replacement, up to and
including support during bidding. Cost for the roadway design is $606,916.00 and the culvert design is
$120,079.00, for a total contract amount of $726,995.00.
Engineering for roadway design does not include costs to convert the overhead power and phone lines to
underground vaults. Task 5.3.2 is included where the Consultant team will analyze the costs of converting the
overhead utilities vs. remaining aerial. Council will be informed of this undergrounding analysis. If a decision is
made to underground aerial utilities, the design contract will need to be supplemented to include the optional
tasks 5.3.3 (30% Design) and 9.5.2 (100% Design). The cost for a future undergrounding design supplement is
estimated to be approximately $72,700.00.
Fiscal Impact: Roadway work is budgeted in the 2012 CIP at $650,000.00 (pg. 2). Inclusion of the design for the
overhead utility conversion will require additional budget which will not be known until a later date. Culvert design
work is budgeted at $125,000.00 (Gilliam Creek 42 Ave S Culvert, page 146, 2012 CIP).
RECOMMENDATION
Approve the contract with CH2MHill in the amount of $726,995.00 and consider this item at the January 23, 2012
Committee of the Whole and subsequent February 6, 2012 Regular meeting.
Attachment: Consultant Selection scoring sheet
CIP Sheets
Consultant Agreement
W: \PW Eng \PROJECTS\A- RW RS Projects \99410303 42nd Ave S Phase III \INFO MEMO Consultant Selection Award CH2MHill 1- 13- 12.docx
40th /42nd Avenue S Phase III
Proposals Scoring
a
c so
Q!
CO 0 CO
�b i� y J
o
Submitter
Points
50
200
00
200
150
00
1200
45%
45%
10%
CH2MHILL
Overall
Average
50
268
183
138
278
1108
1
2
1
1
Cyndy
50
170
255
180
145
285
1085
Ryan
50
200
250
170
120
250
1040
Jaimie
50
200
300
200
150
300
1200
Skillings
Connolly
Overall
Average
50
190
275
180
138
258
1092
2
1
2
2
Cyndy
50
200
285
190
145
275
1145
Ryan
50
170
240
160
120
200
940
Jaimie
50
200
300
190
150
300
1190
KPG
Overall
Average
50
193
270
180
130
267
1090
3
3
3
Cyndy
50
180
260
180
130
250
1050
Ryan
50
200
250
170
120
250
1040
Jaimie
50
200
300
190
140
300
1180
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2012 to 2017
PROJECT: 40-42 Ave South (S 160 St S 131 PL) Project No. 99410303
DESCRIPTION: Design and construct street improvements, drainage, undergrounding, and driveway adjustments.
JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization
STATUS:
JPhase III (S /C Blvd (154th) S 160 St) $3m, Design in 2012, construction in 2017. Project No. 94 -RS03
Phase I (S /C Blvd (154) S 144 St) $3,796, Completed. Project No. 90 -RW15
Phase II (S 144 St S 139 St) $1,850, Completed. Project No. 94 -RS02
Phase IV (S 139 St S 131 PI) $1 m in beyond. Project No. 94 -RS01
MAINT. IMPACT:
Reduce pavement, shoulder, and drainage work.
COMMENT:
Design of Phase III in 2012.
FINANCIAL
Through Estimated
(in $000's)
2010 2011 2012 2013 2014 2015
2016
2017 BEYOND
TOTAL
EXPENSES
Design
1,235 650 100
1,985
Land(R/W)
27 100
127
Const Mgmt.
400
560
960
Construction
4,246
2,400
3,800
10,446
TOTAL EXPENSES
5,508 0 650 0 0 200
2,800
0 4,360
13,518
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
5,508 0 650 0 0 200
2,800
0 4,360
13,518
TOTAL SOURCES
5,508 0 650 0 0 200
2,800
0 4,360
13,518
P
GIS
2012 2017 Capital Improvement Program 2
11
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
Land (R/VV)
Const. Mgmt.
Construction
TOTAL EXPENSES
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
Utility Revenue
TOTAL SOURCES
2012 to 2017
PROJECT:
Gilliam Creek 42 Ave S Culvert Project No. 99341208
DESCRIPTION:
Design and replace the 36 -inch culvert under 42 Ave S /Gilliam Creek.
8 0
The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and
JUSTIFICATION:
lead to loss of roadway.
0
Trenchless repair techniques were reviewed as part of the 2005/2006 Small Drainage Design and are not
feasible due to the structural deficiencies of the pipe. A complete pipe replacement will be required. Recent
STATUS:
video inspection revealed that the pipe's cracking has increased since the project was identified in
1993. The pipe will continue to be monitored and replaced as part of the future 42nd Ave S street project.
MAINT. IMPACT:
Will reduce monitoring when complete.
0
State Fish Wildlife hydraulic project approved (HPA) permit will be required. Replacement will require a fish
COMMENT:
passable structure.
FINANCIAL
Through Estimated
(in $000's)
2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL
EXPENSES
369
Design
125 125
Land (R/VV)
Const. Mgmt.
Construction
TOTAL EXPENSES
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
Utility Revenue
TOTAL SOURCES
8 0 125
8 0 125
Project Location
0 0 0
236 0 0 0
236 0 0 0
t
I Existilg Culvert
R- msediment and
wistingweir. Provide log
weits rer grade Wool.
j
36
8
200
8 0
125
236
8 0 125
8 0 125
Project Location
0 0 0
236 0 0 0
236 0 0 0
t
I Existilg Culvert
R- msediment and
wistingweir. Provide log
weits rer grade Wool.
j
0
2012 2017 Capital Improvement Program 146
12
0
36
208
0
0
369
0
0
0
0
0
0
369
0
0
369
0
2012 2017 Capital Improvement Program 146
12
CONSULTANT AGREEMENT FOR
DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and CH2M Hill, Inc., hereinafter referred to as "the Consultant in consideration of
the mutual benefits, terms, and conditions hereinafter specified.
I. Project Designation. The Consultant is retained by the City to perform design services in
connection with the project titled 40 -42 Avenue South Phase III.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement by December '11, 2013, unless an
extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $726.994.00 without express written modification of the Agreement sided by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of the
work for partial payment for that portion of the project completed to date. Such vouchers will be
checked by the City and, upon approval thereof, payment shall be made to the Consultant within 30
days of receipt of vouchers in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of the work
under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed, services
rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept available
for inspection by representatives of the City and state for a period of three (3) years after final
payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement
shall be the property of the City whether the project for which they are made is executed or not. The
Consultant shall be permitted to retain copies, including reproducible copies, of drawings and
13
specifications for information, reference and use in connection with the Consultant's endeavors. The
Consultant shall not be responsible for any use, unauthorized reuse, change or alteration of the said
documents, drawings, specifications or other materials by the City on any project other than the
project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and
regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, and employees, for any claims, losses or liability, including attorney's fees, arising out of
claims by third parties for injury or death to persons or damage to property only to the proportionate
extent caused by the negligence or willful misconduct of the Consultant, its officers,
sub consultants, and employees, in performing the work required by this Agreement. This paragraph
shall not apply to any damage resulting from the negligence of the City, its officers and employees.
To the extent any of the damages referenced by this paragraph were caused by or resulted from the
concurrent negligence of the City, its officers or employees, this obligation to indemnify, defend and
hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its
officers, subconsultants and employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with coverage of $500,000 per occurrence and
$1,000,000 aggregate for personal injury, and $500,000 per occurrence/ aggregate for property
damage, and professional liability insurance in the amount of $1,000,000 per claim and in the
aggregrate.
Said general liability policy shall name the City of Tukwila as an additional insured. Policies
shall not be cancelled without thirty (30) days prior written notice to the City. Certificates of
coverage as required by this section shall be delivered to the City within fifteen (15) days of
execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between the
parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any
benefits accorded City employees by virtue of the services provided under this Agreement. The City
shall not be responsible for withholding or otherwise deducting federal income tax or social security
or for contributing to the state industrial insurance program, otherwise assuming the duties of an
employer with respect to the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that they have not employed
or retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that they have not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting
from the award or making of this contract. For breach or violation of this warrant, the City shall have
14
the right to annul this contract without liability, or in its discretion to deduct from the contract price
or consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed,
age, sex or the presence of any physical or sensory handicap in the selection and retention of
employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assi any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. Either party reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the other party. On termination, Consultant will be paid for all authorized services
performed up to the termination date.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree
to complete the work under the terms of this Agreement, if requested to do so by the City. This
section shall not be a bar to renegotiations of this Agreement between surviving members of the
Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover
its costs, including reasonable attorney's fees, incurred in such suit from the losing party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
CH2M HILL, Inc.
1100 112 Ave NE, Suite 400
Bellevue, WA 98004
ATTN: Roger Mason
17. Standard of Care. The standard of care applicable to the Consultant's Services will be the
degree of skill and diligence normally employed by professional engineers or consultants performing
15
the same or similar Services at the time said services are performed. The Consultant will reperform
any services not meeting this standard without additional compensation.
18. City Furnished Data. The City will provide to the Consultant all data in the City's possession
relating to the Consultant's services on the Project. The Consultant will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City.
19. No Third -Party Beneficiaries. This Agreement gives no rights or benefits to anyone other
than the City and the Consultant and has no third -party beneficiaries.
20. Integrated Agreement. This Agreement, together with attachments or addenda, represents the
entire and integrated Agreement between the City and the Consultant and supersedes all prior
negotiations, representations, or agreements written or oral. This Agreement may be amended only
by written instrument signed by both the City and the Consultant.
DATED this
CITY OF TUKWILA
Jim Haggerton, Mayor
Attest /Authenticated
day of
Christy O'Flaherty, CMC, City Cleric
?011.
CONSULTANT
By:
Printed Name:
Title:
Approved as to Form:
Office of the City Attorney
16
Exhibit A
40 —42 nd Avenue South
Phase III
City of Tukwila
Scope for Surveying and Engineering
Services
City Project No. 94 -RS03
January 2012
17
Contents
CityProject No. 94 -RS03 ii
Contents
iii
Introduction ..............................1
40th 42.d AVENUE SOUTH PHASE III ..............................1
ProjectDescription ..............................1
ProjectLinuts ..............................1
Assumptions 2
GeneralAssumptions
2
Design Standards and References
3
1 Project Management ..............................4
1.1. Overall Project Management
4
12. Coordination Meetings with CITY ..............................4
1.3. Project Quality Plan
5
2 Gilliam Creek Culvert 6
2.1. Data Collection and Permitting Agency Requirements
6
2.2. Basis of Culvert Design
7
2.3. Culvert 30% Design
7
2.4. Culvert Permitting
8
2.5. Culvert 60 90 and Final Design
8
2.5.1. Contract Drawings
9
3 Geotechnical Engineering .............................10
3.1. Subsurface Exploration and Data Report .............................10
3.2. Geotechnical Analysis and Report .............................12
4 Survey and Mapping .............................14
4.1. Survey and Construction Control .............................14
4.2. Base Mapping .............................14
4.3. Supplemental Surveys .............................15
4.4. Right of Way Field Surveys .............................16
4.4.1 Right of Way Field Surveys .............................16
4.4.2. Records Research and Right of Way Calculations .............................16
5 30% Design .............................17
5.1. Roadway Design .............................17
5.1.1. Refinement of Preferred Alignments .............................17
5.12. Develop Roadway Plans .............................18
5.1.3. Pavement Design .............................18
5.1.4. Roadway Design Documentation .............................19
5.2. Stormwater Design .............................19
5.3. Utility Design 20
18
5.3.1.
Prelimnnary Utility Plans Water and Sewer
21
5.32.
Cost Comparison of Overhead Utility Relocation Options
21
5.3.3.
Preliminary Utility Undergrounding Plans Power and Communication
9.3.
(Optional)
21
5.4.
Traffic Design
22
5.4.1.
Conceptual Illumination Design
22
5.5.
Structures Design
22
5.5.1.
Data Collection and Review
22
5.5.2.
Design Criteria
23
5.5.3.
Preliminary Structures Design
23
5.6.
Landscape Urban Design
23
5.6.1.
Landscape Design Report and Plans
23
5.6.2.
Urban Design and Visualization
24
5.7
Cost Estimates, Schedule, and Construction Phasing
24
5.8.
30% Design Package
24
6. Environmental Documentation (Optional) 25
7 Right of Way Optional) .............................25
8. Agency, Stakeholder, and Community Coordination 26
8.1. Stakeholder and Agency Coordination (CITY, Property Owners, Utilities,
WSDOT) 26
8.1.1. City Coordination 26
8.1.2. WSDOT .............................26
8.1.3. Property Owners 27
8.1.4. Utilities 27
82. Conmunity Coordination 27
8.2.1. Conununity Meetings 27
822. Public Information Newsletter 27
9 Contract Drawings
28
9.1.
Cover Sheet, Index, Notes, and Survey Control
28
92
Construction Staging
28
9.3.
Roadway and Stornnwater Drainage
29
9.3.1.
Roadway Sections
29
9.3.2.
Paving, Grading and Drainage Plans and Profiles
29
9.3.3.
Stormwater Management Facilities
29
9.3.4.
Intersection Grading
30
9.4.
Site Prep and Temporary Erosion and Sedimentation Control
30
9.5.
Utility
30
9.5.1.
Utility Plans Water and Sewer
30
9.5.2.
Utility Undergrounding Plans Power and Conununication (Optional)
31
9.5.3.
Utility Potholing
31
9.6.
Structures
31
9.6.1.
Design Calculations
32
9.7.
Channelization, Illumination and Signing
32
9.8.
Landscape, Irrigation and Urban Design
32
9.8.1.
Landscape and Urban Design Plans and Details
32
V
19
9.9. Submittals (60 90 and 100% Bid- Pead
33
9.9.1. 60% Submittal
33
9.9.2. 90% Submittal
33
9.9.3. 100% Submittal
33
10 Specifications
34
11. Cost Estimating
35
11.1 Quantities
35
11.2 Engineer's Estimate
35
12. Major Milestone Reviews (30, 60, 90, 100%)
36
13. Services during Bidding
36
20
Introduction
During the terns of this AGREEMENT, CH2M HILL Engineers, Inc. (CONSULTANT) shall
perform professional services for the City of Tukwila (CITY) in connection with the following
project:
40th 42nd AVENUE SOUTH PHASE III
Project Description
The 40th -42nd Avenue South Phase 3 Project includes roadway widening, asphalt overlay and
replacement, curb, gutter, bike lane/ sparrow, sidewalks, lighting, storm drainage facilities, utility
relocations, and analysis of a fish passable culvert crossing for Gilliam Creek. The 1992 Design
Report information will be updated to reflect current conditions, criteria and costs. Additionally,
the City has chosen to incorporate other elements into the project that provide consistency with
City planning efforts and with current regulatory requirements. These include: accommodating
bicycles via a bike lane and sparrow lane; analyzing the replacement of Gilliam Creek culvert with
a fish passable culvert; managing stormwater to meet King County Level 2 flow control
requirements; and evaluating undergrounding of utilities. These additional design elements will
be incorporated into the Final Design. The updated report will also document current applicable
state and/ or federal agency requirements and permitting needs.
The elements of work for the design phase include: project management, roadway /civil /non-
motorized, utilities, Gilliam Creek culvert, survey /slapping, stormwater, traffic, geoteclulical,
structures, illumination, community /agency coordination, landscaping/ urban design, cost
estimating, construction staging, right -of -way (ROW) determination, specifications, and quality
review. Environmental and ROW acquisitions may be added later by supplement at the request of
the City.
Project Limits
This project provides improvements along 42nd Avenue South from S. 154th Street to S. 160th
Street. The side streets will be improved to provide a transition into 4?nd Avenue South. The
project also includes the analysis of a fish passable culvert crossing for Gilliam Creek whose limits
are assumed to extend approximately 200 ft upstream and downstream of the existing culvert. This
scope of work includes hydraulic analysis of Gilliam Creek Beyond this 200 ft so that hydraulic
constraints and hydraulic impacts of culvert alternatives can be assessed.
21
Assumptions
The following general assumptions are made in developing the Scope of Work and Budget for 40th
42iic Avenue South Phase III Project. Additional detail is included in the task descriptions
contained in the remainder of the Scope of Work.
General Assumptions
This AGREEMENT has contract duration of 18months. CONSULTANT'S ability to meet the
completion date is contingent upon timely receipt of information from the CITY and others
and provided the scope proceeds as outlined and within the timeframe alcove.
2. Before it can be Built, this project will require a SEPA Determination of Non significance
(DNS) based on completion of a SEPA Environmental Checklist. It is assumed that federal
funds and/ or NEPA are not involved.
3. Right of Way services and SEPA and /or NEPA environmental documentation services are
not included in this scope of work.
4. Unless otherwise specified herein, the CITY is responsible for paying for and securing any
permits as well as securing all City permits. CONSULTANT assumes no responsibility for
delays to the project as a result of the permitting process.
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the project, the CONSULTANT will have no control over cost or price of labor
and materials; unknown or latent conditions of existing equipment or structures that alight
affect operation or maintenance costs; competitive Bidding procedures and market
conditions; time or quality of performance by operating personnel or third parties; and other
economic and operational factors that might materially affect the ultimate project cost or
schedule. The CONSULTANT, therefore, will not warranty that the actual project costs,
financial aspects, economic feasibility, or schedules will not vary from CONSULTANT'S
opinions, analyses, projections, or estimates
6. In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample intervals
and at locations other than where observations, exploration, and investigations have been
made. Because of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the responsibility of
CONSULTANT.
7. If there are changes in any of the Design Standards and References listed below,
CONSULTANT may seek additional compensation if work performed needs to be altered or
revised as a result of changes to design standards or references.
8. CITY will provide to CONSULTANT all data in CITY's possession relating to
CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by CITY.
9. CONSULTANT's deliverables are limited to the sealed and signed hard copies. Computer-
22
generated drawing files furnished by CONSULTANT are for CITY or others' convenience.
Any conclusions or information derived or obtained from these files will be at user's sole risk.
10. A wetlands reconnaissance will be performed to determine if any wetlands are present.
Should any wetlands be located that would be affected, a supplement maybe prepared to
include a Wetlands discipline report and if requested Wetlands Mitigation report. The scope
and cost estimate will be developed when requested.
11. The CITY shall provide or make available the following items to the CONSULTANT:
The City of Tukwila Publications listed as "Design Standards and References"
Existing GIS Mapping information of the Project including general utility location
maps for CITY water, sanitary sewer, and storm drainage facilities.
Copies of existing record drawing information of the project area.
Existing survey horizontal vertical control in NAD 83/91 (Horizontal) and
NAVD 88 (Vertical).
Title reports, assessor maps, and recorded plat maps.
One set of consolidated review comments for each Major Milestone Submittal (30
60 and -90
Design Standards and References
The project shall be developed in accordance with the latest edition, amendments, and revisions of
the following publications, where applicable:
1. City of Tukwila Publications:
a. hifi astri.tchirc Design Standards and Cornstri.tctiorn Standards, Dated April 12, 2010
b. Walk and Roll Plan, Dated larni.iary 20, 2009
c. City's Boiler Platc Standard Spccial Provisions for the _'010 WSDOT Specifications
2. State Publications:
a. _'010 Standard Specifications for Road, Bridge, arid Mi.rnicipal Cornstri.ictiorn (M 41 -10)
b. Standard Plans for Road, Bridgc, and Mi.rnicipal Corlstri.ictiorl (M 21 -01)
c. Design Marli.ial (M 22 -01)
3. American Association of State Highway and Transportation Officials Publications:
a. A Policy on Gconlctric Design of Highuoa�s and Strccts (2004 "Green Book
4. U.S. Department of Transportation Publications:
a. Marli.ial on Urnifornl Traffic Control Dcz�iccs for Strccts and Highuoays (current edition)
5. Other Publications:
a. National Electrical Code
b. Book of Anlcricarl Socicty for Testing and Matcrials Standards
c. Proposed Acccssibilitp Gi.tidclincs for Pedestrian Facilities in the pi.tblic Right -of -Way (fitly
26, 2011) by US Access Board
23
TASK 1
1. Project Management
This task will be continuous throughout the project duration, which is assumed to be 18 months. It
will include the work to set up and plan the project and establish project specific procedures,
including communication, quality control (QC), overall project coordination with the City and
project team, and project closeout. Components of this work include planning the project,
chartering the project team, endorsing the plan, executing the project, managing change, and
closing the project.
1.1. Overall Project Management
The CONSULTANT will prepare project instructions to conununicate the requirements of the
assigned work elements to team members and will lead team meetings and provide direction and
oversight of the CONSULTANT'S project team to implement the work plan and coordination of
work activities over the duration of the project. This effort is for the overall project rather than a
specific task and is intended to provide the leadership that the team will need to understand
project priorities, deadlines, budget constraints, and resolve issues that arise.
For budgeting purposes, bi- monthly meetings, two hours in length are assumed over the duration
of the project (9 meetings). This task is to fund the attendance of the Project Manager, and the
Project Assistant at these meetings. Other project team members attending these meetings are to
be funded under their specific work task.
Deliverables)
Project Setup and Instructions
Monthly progress reports and invoices (18)
Project schedule and schedule updates
Project Records and project closeout
1.2. Coordination Meetings with CITY
The CONSULTANT will prepare and conduct a two -hour kick -off meeting. The meeting shall
address the project measures of success, roles, responsibilities, and operating guidelines. For
Budgeting purposes, this meeting will be two -hours at the CONSULTANT'S Bellevue office and
will be attended by the CITY and 6 CONSULTANT staff, including the project manager, technical
leads for roadway, water resources, and utilities. Agencies technical and reviewing staff will be
encouraged to attend.
The CONSULTANT will plan, facilitate and host bi- monthly project management team (PMT)
meetings. These meetings will occur rotating between the CITY's office and the CONSULTANT'S
office and are assumed to be 2 hours in length. Up to three CONSULTANT team staff members
will attend each meeting, depending on the agenda. The CONSULTANT will prepare meeting
agendas, meeting sununaries, and action items.
Deliverables)
Kickoff meeting materials
Bi- Monthly meeting materials (9), notes and action items
24
1.3. Project Quality Plan
The CONSULTANT will prepare a project quality plan (PQP) that addresses quality control. The
project quality manager will administer the PQP. Quality control includes technical discipline
review while the work is in progress and senior review of work products prior to submittal to the
CITY. (See Task 12 for Quality Reviews)
The PQP will include the following:
Process, sequence, and procedures of reviews
Individual roles and responsibilities of reviewers
Approval process
Deliverables)
Draft and Final Quality Management Plan
25
TASK 2
2. Gilliam Creek Culvert
This task identifies work activities to provide bid documents for the culvert on the same schedule
as Roadway, Storm Drainage and Utility Improvement.
2.1. Data Collection and Permitting Agency Requirements
The purpose of this sub -task is to assess the physical and habitat conditions of Gilliam Creek in the
vicinity of the project and to identify and document the permitting requirements related to the
Gilliam Creek Culvert.
The CONSULTANT will utilize the survey information collected in Task 5 and will conduct a site
walk through under this Task 2.1 to assess the physical and habitat conditions on Gilliam Creek.
The CONSULTANT will outline issues regarding the culvert that are important to the permitting
agencies including Washington Department of Fish and Wildlife (WDFW), the U.S. Army Corps of
Engineers (USACE), and National Marine Fisheries Service (NMFS) of the National Atmospheric
and Oceanic Administration (NOAA) in anticipation of the project requiring both an Hydraulic
Project Approval (HPA) permit and a 404 permit.
The CONSULTANT will conduct a wetlands delineation for the project area. Delineation of the
wetlands in the vicinity of the culvert is necessary for the culvert replacement permit application.
The CONSULTANT will document the wetlands delineation in a deliverable for this sub -task.
The CONSULTANT will outline the preliminary permit requirements assuming culvert
replacement. The CONSULTANT will document anticipated permit requirements in a deliverable
for this sub -task. The CONSULTANT will contact and meet with the permitting agencies to
commence dialog about the project. This sub -task includes communication and coordination
between the CONSULTANT, the CTY, and the permitting agencies that will occur before JARPA
submittal (sub -task 2.5).
It is anticipated that up to two (2) field visits with up to two (2) CONSULTANT staff will occur as
part of this sub -task, including one (1) field visit with the permitting agencies and one (1) field visit
for wetlands delineation.
Assumptions)
The geoteclulical information needed for culvert design will be obtained under Task 3 of
this scope of work.
The survey information needed for culvert design will be obtained under Task 4 of this
scope of work.
Deliverables)
Draft and Final Gilliam Creek Culvert Data Collection and Permitting Requirements
Memorandum
Wetlands Delineation for the project area, Final only
Field visits and coordination with permitting agencies
26
2.2. Basis of Culvert Design
The purpose of this sub -task is to develop options, or alternatives, for Gilliam Creek Culvert
replacement and to evaluate and assess these options against design criteria and anticipated
permitting requirements then to identify a preferred option for culvert replacement.
The CONSULTANT will perform hydrologic and hydraulic analysis on Gilliam Creek, analyzing
stream hydraulics and sediment transport under existing conditions. The CONSULTANT will use
HEC -RAS to assess hydraulic conveyance capacity of the existing culvert, and to set hydraulic
design criteria, acknowledging that the culvert currently lacks capacity for the design year storm
events. The CONSULTANT will also model hydraulics of up to three (3) replacement options (i.e.
a bridge, a box culvert, or an arch culvert). It is assumed that survey information for hydraulic
modeling will be collected as part of Task 4 of this scope of work.
Once the hydrologic and hydraulic analysis has been performed, the CONSULTANT will consider
hydraulics and other factors (including permittability, constructability, and feasibility) to identify a
preferred option for culvert replacement. Preliminary construction staging sequencing concepts
and existing site constraints will be identified. Potential constraints from a structural and
constructability perspective will be identified. The CONSULTANT will document this effort in a
Basis of design memorandum.
It is anticipated that one (1) field visit with up to two (2) CONSULTANT staff will occur as part of
this sub -task.
Deliverables)
Draft and Final Gilliam Creek Culvert Basis of Design Memorandum
Field visit
2.3. Culvert 30% Design
For the preferred culvert replacement alternative, a preliminary layout will be prepared for the
purpose of establishing culvert type, size, and location to be used to prepare final design.
Geometric requirements will be defined, such as elevations, length, width, and height. Preliminary
opinions of cost will be developed. The CONSULTANT will submit this preliminary layout to the
CITY for comment and will address these conunents in preparation of the 30% design.
The CONSULTANT will prepare the 30% Design Plans and 30% Design Technical Memorandum.
It is anticipated that the 30% design plans will include 6 sheets described in Task 2.5.1 with plan
view sheets at 1" 20' scale.
This task includes up to two (2) meetings throughout the course of the project with the permitting
agencies and the CITY, assuming up to two (2) CONSULTANT attendees at each meeting. The
CONSULTANT will prepare a meeting sununary for each meeting with the CITY during this Task
2.3.
27
Assumptions)
Culvert 30% Design Plans and 30% Design Technical Memorandum will be prepared as
part of this subtask 2.3 but will also be incorporated into the 30% Design package
deliverable under Task 5.9
Deliverables)
Draft and Final Gilliam Creek Culvert Conceptual Design Plan, assuming 1 drawing
Draft and Final Gilliam Creek Culvert 30% Design Plans, assuming up to six (6) sheets,
delivered as PDFs
Draft and Final Gilliam Creek Culvert 30% Design Technical Memorandum
Meetings with the CITY
2.4. Culvert Permitting
The CONSULTANT will prepare a preliminary draft and draft Joint Aquatic Resource Project
Application (JARPA). The CONSULTANT will request CITY conunents on the preliminary draft
and then will prepare a draft JARPA that addresses CITY comments. The CONSULTANT will then
provide the CITY with the draft JARPA for the CITY's submittal to the permitting agencies. The
JARPA will be submitted with the 30% design plans and 30% design technical memorandum
prepared as part of Task 2.3.
It is assumed for this scope of work that a Biological Assessment (BA) will be needed and will be
prepared by the CONSULTANT as part of JARPA preparation. (If an ESA listed species may be
present, a BA is needed. Since Coho and Chinook play be present in the lower reaches of Gilliam
Creek, it is likely that a BA will be required.)
This sub -task includes communication and coordination between the CONSULTANT, the CITY,
and the permitting agencies that will occur after JARPA submittal up until the HPA and 404
permits are issued. This coordination may include meetings with the permitting agency staff and
the project team or it may include responding to requests for additional information from the
permitting agencies.
Assumptions)
The JARPA will suffice as application for Both the HPA and 404 permits.
A Biological Assessment (BA) will be needed and will be prepared as part of the JARPA
submittal.
The local government (City and County) permit requirements (including shoreline, critical
areas, and floodplain) will be addressed by CITY staff, with the CONSULTANT focusing
on the state and federal government permit requirements.
Deliverables)
Preliminary Draft and Draft JARPA, including Biological Assessment (with attached 30%
design plans and 30% design technical memorandum prepared as part of Task 2.3).
Coordination with permitting agencies during the permit application review process
2.5. Culvert 60%,90%, and Final Design
This task progresses the design from the preferred alternative developed in Task 2.3 to preparing
the 60% contract drawings for review, the 90% contract drawings for review, and 100% (bid ready)
contract drawings, specifications, and cost estimate (PS &E) for the Gilliam Creek Culvert.
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2.5.1. Contract Drawings
The CONSULTANT will prepare plan view sheets at a 1 20' scale. Following is a proposed list of
drawings.
Site Plan Including Erosion Control and Stream Flow Diversion. (1)
Replacement Culvert Plan, Profile and Cross Section (1). The CONSULTANT will
prepare a plan, profile and cross section for the Culvert denoting alignment, widths,
grades/ elevations, paving and grading limits, sidewalks, bike lanes /sharrows, and
landscaping. This drawing will include temporary erosion and sedimentation control
(TESC).
Replacement Culvert Sections and Details (1). This includes the design and
documentation including foundation components in accordance with the approved Design
Criteria for the Gilliam Creek Culvert.
Construction Staging, and Traffic Control (1). The construction staging plans prepared by
the CONSULTANT will serve as the basis for the contractor to bid the project and to
prepare detailed construction staging and traffic maintenance plans.
Roadway Repair and Miscellaneous Details (1)
Assumptions)
Culvert design and roadway design will occur concurrently so that advanced construction
of the culvert is compatible and logically sequenced with the proposed roadway
improvements construction to be performed later.
Storm drainage facilities and utility relocations are not required for the culvert contract
and are constructed under the roadway design contract.
The construction contract will prepare a Stormwater Pollution Prevention Plan SWPPP)
that is consistent with Dept. of Ecology requirements and incorporates the TESC plans. If
the CITY determines that the SWPPP should be included in the project bid documents, the
scope may be amended to include its preparation by the CONSULTANT.
Deliverables:
60 90 and 100% Drawings
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TASK 3
3. Geotechnical Engineering
This scope of work covers geotechnical engineering services to support develop of contract
documents for the construction of retaining walls, utilities, Gilliam Creek culvert, and pole
foundations.
The geotechnical work includes geoteclulical field reconnaissance and subsurface exploration to
define subsurface conditions. This information is needed for project planning and to determine
preliminary structure and foundation types.
The geotechnical work will be conducted during the 30% Design phase of the project.
Assumptions:
Geotechnical issues and assumptions for the project are discussed Below. These elements will be
coordinated with the Structures scope of work.
Short sections of standard concrete cantilever walls are likely where the wall height is less than
5 feet.
Up to 2 of the Borings totaling 50 feet were assumed to provide subsurface information that
would support the design of retaining walls, Gilliam Creek Culvert, and design of minor utility
relocations. Existing subsurface information will be used whenever possible and the full
allocation of borings (i.e. 2 borings) will not be used if subsurface conditions can be reasonably
interpolated from existing explorations.
3.1. Subsurface Exploration and Data Report
The CONSULTANT will perform site reconnaissance, subsurface exploration, and laboratory
testing for preliminary geotechnical design of the project elements.
Obtain and review existing information, coordinate and plan access and restoration for test
holes, test pits, infiltration testing, and pumping test and identify features that affect other
geotechnical design work elements.
For planning purposes it is assumed that the subsurface exploration will consist of the
following:
Two (2) test hole locations with drilling footage totaling up to 50 Lineal Feet (If). The
purpose of these test holes and laboratory testing of selected samples from the
borings will be to establish a preliminary subsurface profile, develop preliminary soil
design properties, and determine the groundwater elevation across the site. During
the drilling program, Standard Penetration Tests (SPTs) will be conducted at intervals
of 5 feet or at stratigraphic changes in soil. An automatic hanuner may be used to
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conduct SPT's. Piezometers will be installed in the borings, in accordance with
Washington State Department of Ecology Standards.
2. One infiltration test at the preferred stormwater detention /treatment /infiltration site.
3. Monitoring groundwater levels in the piezometers monthly for a period of one year.
A geoteclunical engineer or engineering geologist will be provided during test hole drilling and test
pit excavation to:
Visually classify soils following ASTM methods
Record blow cow during SPT's
Collect and store samples of soil for laboratory testing and classification
The boring and test pit logs will include observations made by drilling crews during drilling.
Depths at which groundwater is encountered will also be recorded. Test holes will be restored to
grading and filling similar to the existing conditions.
Laboratory tests will be conducted on selected soil samples to determ rie gradation and moisture
content of site soils. The actual number and type of tests will depend upon the materials
encountered. For plawning purposes it is assumed that the laboratory testing program will consist
of the following:
Test Type Number of Tests
Atterberg Limits 2
Moisture contents 5
Unit weight
Consolidation 2
Grain size analyses 15
Percent passing number 200 sieve 2
Compaction tests 2
Hydrometer tests 2
Combined hydrometer and gradation tests 3
Soil resistivity and PH 2
Permeability of granular soils tests 1
Assumotions:
The CONSULTANT will obtain permits for drilling from the Washington State Department of
Ecology.
The CONSULTANT will obtain permits from the CITY for any work within the CITY right of
way.
The CONSULTANT will obtain the necessary permits or approvals from WSDOT Before
working within the WSDOT right of way.
The CONSULTANT will stake boring, test pit, and well locations and make calls to One -Call or
private locators for underground utility clearance.
Equipment and labor to conduct the explorations and restore the site upon completion will be
provided by the CONSULTANT.
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Vehicular traffic control will be provided atboring and test pit locations; the CONSULTANT
will develop traffic control plans and provide traffic control devices and flaggers.
The soils are uncontaminated.
Soil samples will not be returned to the CITY and will be discarded within 6 months of the
sampling date.
The CONSULTANT will survey the final exploration locations.
Cultural resource monitoring is not included.
Access onto private property will not be needed.
The stormwater infiltration site will have sufficient space to excavate a test pit and run an
infiltration test. If the property is not available, the infiltration rate will be estimated from the
gradation of surface samples or samples from nearby borings.
Deliverables:
Geotechnical Data Report containing the boring and test pit logs, laboratory test results, and
description of the exploration methods. The data report will also contain applicable logs and
laboratory test results from previous geotechnical or hydrogeological explorations in the
project vicinity, as well as published descriptions of site geology, unless the published geology
is found to conflict with the results of the subsurface exploration. It is intended that the
Geotechnical Data Report, containing the uninterrupted subsurface data from subsurface
explorations, will Become part of the construction contract documents.
3.2. Geotechnical Analysis and Report
The CONSULTANT will perform engineering studies to provide preliminary geotechnical design
recommendations for foundations, retaining wall types, stornlwater vaults, permanent cut and fill
slopes, and assumptions for temporary slopes. The geotechnical studies for preliminary design will
include:
A review of observable existing site field conditions and available geotechnical
information, including the results of available exploration and laboratory testing
programs conducted in the vicinity of the Project.
Estimation of dewatering to construct the utilities in dry conditions, to be used for
permitting only.
Estimation of stormwater infiltration rate at one pond site.
Determination of lateral earth pressures for walls.
Evaluation of geotechnical considerations related to constructability.
The CONSULTANT will prepare a geotechnical report summarizing the subsurface conditions and
preliminary geotechnical reconunendations for the project. The report is intended to be used in
tandem with the Draft Geotechnical Data Report, so that data are not repeated in the
recommendations report. The report will present:
Subsurface interpretation and reconunended preliminary soil properties for use in design.
Reconunendations for subsurface explorations and analyses to support final design.
A summary of potential special foundation, wall, and construction considerations; this
summary will identify geotechnical issues that could affect the methods and the costs of
construction.
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The CONSULTANT will provide the draft Geotechnical Report to the CITY for review and
continent. The conunents will be incorporated into the final report and responded to in writing to
verify resolution. The document length is assumed to be approximately 30 pages excluding
appendices and attachments.
Assumotions:
High groundwater is at least 5 feet Below the Bottom of the proposed 42iic Avenue South
profile so that considerations of long -term groundwater seepage into the roadway prism,
buoyancy control of the roadway, and other analyses related to constructing a roadway below
the water table will not be needed.
Walls greater than 5 feet in height, settlement mitigation, installation of utilities by trenchless
methods, and widening of the existing opening Beneath SR 518 are not anticipated; if this
assumption is incorrect, a secondary exploration and/or additional geotechnical analyses and
recommendations will be added as a supplement to this scope.
Deliverables)
Geotechnical Design Report (Draft and Final)
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TASK 4
4. Survey and Mapping
This task involves field surveying to establish horizontal and vertical control within the project
limits, collecting existing topographic features and producing a project basemap and Digital
Terrain Model (DTM) to be used in preliminary design, and conducting additional survey work to
supplement the basemap and DTM as the design progresses.
Assumptions:
Unless otherwise specified, the CONSULTANT will secure rights of entry for private
properties, within the defined project limits, to be surveyed prior to the commencement of field
survey work.
As part of the geotechnical work, the CONSULTANT will secure a right of entry permit for
subsurface explorations in the WSDOT right of way. The CONSULTANT will coordinate the
subsurface explorations with the survey work so they occur concurrently.
4.1. Survey and Construction Control
The CONSULTANT will establish horizontal and vertical control points along the corridor and
within the project limits described above. Approximately 6 control points will be established and
will be made available for the construction Contractor's use during construction. The
CONSULTANT will locate, field survey, and calculate positions for monuments and control points
throughout the project limits, using the Washington State plane coordinate system. Conventional
or GPS surveying methods will be used on this project. Monuments or corners to be located and
field surveyed include the following:
Section Corners
Side street monuments
Monuments on 42nd Avenue South centerline, S. 154th, S.158th, S. 160th centerline, and anv
monument shown or found as indicated on survey records.
Field Survev and Note Reduction. Perform note reduction of the field survey data.
Horizontal Datum will be NAD83/91, Washington State Plane Coordinates, North Zone, US
Survey Feet. Vertical Datum will be NAVD 88, Feet. CONSULTANT will set up to 6, permanent
control points for use during construction.
Deliverables:
Field survey and construction control plans, copies of survey field notes, ASCII file of
control points.
4.2. Base Mapping
Conventional ground surveys will be utilized to develop the project basemap. The limits of survey
are: Along 42nd Avenue South from the centerline of S. 154th to 100ft south of S. 160th; 150 feet
wide, 75 feet each side of centerline of the 42nd Avenue South centerline; 150 feet east and west
along S. 158th Street and S.160th Street; along Gilliam Creek, 500ft upstream and downstream of
the existing culvert; 50 feet wide, 25 feet each side of centerline, assuming Gilliam Creek cross-
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sections every 25 feet (for hydraulic modeling purposes) plus survey of any culverts, weirs, or
other structures for 500 ft upstream and downstream of the existing culvert.
4.2.1 Topography Map
Mapping work to prepare 1 =20' topographic lease neap and digital terrain model (DTM) of the
project within the limits described above. The base map will include building faces, building
corners, signs, trees (deciduous trees 6 -inch diameter and greater, and evergreen trees 4 -inch
diameter and greater), curbs, sidewalks, culverts, utility poles, signal and illumination poles and
other surface features (junction Boxes and traffic controller service cabinets) within the mapping
area as describe alcove. One -foot contours will be generated from the DTM. Field survey shall
establish existing pavement surface elevation on 42nd Avenue South, S. 154th, S. 158th and S.
160th Streets within the limits noted above. Profiles of the existing roadway surface will be
surveyed along the curl, lines /edge pavement and along the crown line.
Deliverables:
1 =20' topographic base neap
4.2.2 Utilities Survey and Mapping
Field survey to locate paint marks at 50 -ft intervals and surface feature (valves, manholes, catch
basins, junction boxes, vaults) to delineate the utilities to the full extent of the mapping limits.
Irrigation systems will not be included. The CONSULTANT will prepare a utility lease map from
this information. The CONSULTANT will also locate utility paint marks along S. 154th, S. 158th,
and S. 160th within the limits noted alcove.
Perform observation and pleasure -downs of existing storm drain catch Basins and manholes. The
approximate size, type (brick, concrete), and general condition of the structures to confirm
suitability for continued use, and approximate size and location of storm drainage pipes will be
documented. These observations will be made from the surface.
NOTE: Wetland delineations are not included in scope and may be added by amendment.
Deliverables:
Design basemapping in AutoCad 2008 format with planimetiic features and an
InRoads compatible DTM surface.
GIS Shapefile or geodatabase formatted files will be provided to the CITY
Copies of field notes.
4.3. Supplemental Surveys
It is assumed that during the design phase, some level of supplemental survey may be necessary,
and for purposes such as private property match/ conforms, utility features, structure elevations,
or features requiring more definition for design purposes. For Budgeting purposes this task item
has been estimated not to exceed 40 -field crew hours. Any costs for performing additional survey
Beyond 40 -field crew hours, will be covered by supplemental agreement.
Deliverables:
Supplemental design surveys, updates to basemapping.
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4.4. Right of Way Field Surveys
4.4.1 Right of Way Field Surveys
The CONSULTANT will perform field surveys to locate controlling section corners, plat
monuments, street right of way monuments, and visible property corners to facilitate calculations
for section and sub- section lines, parcel lines, and street centerline and right of way lines. The
CONSULTANT will incorporate this information into the basemap.
Deliverables:
Copies of survey field notes, ASCII file of right of way and section monuments
4.4.2. Records Research and Right of Way Calculations
The CONSULTANT will establish the existing right of way and centerlines for the following:
42-d Avenue South S.154th to S.160th
Gilliam Creek
The CONSULTANT shall calculate and establish right of way lines using field surveyed evidence
of existing monumentation, assessor maps, recorded plats, and title report information. The CITY
shall provide the CONSULTANT with all title reports and supporting documentation.
Deliverables:
Right of way calculations and supporting documentation
Existing right of way lines and centerlines
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TASK 5
5. 30% Design
This task involves updating information relevant to the Preferred Project Alternative contained in
the City's "Design Mcii1orandi.o71 for h7lprocci7lcrnts to 4? Accrni.ic Soi.ttli S. 160th Strcct to S. 130
Street" ciateci 1992 to reflect project changes and new information obtained since the time of the
original report. The CONSULTANT will review the Design Memo and update to reflect current
project knowledge, current design standards, input from third parties, and City- requested
changes since the time of the original report. This work will be used to support the review and
confirmation of the preferred project alternative to be developed further during 30% Design.
Task 5, 30% Design, will advance the design to establish the concepts for roadway improvements,
basic chanrielization„ utility and drainage systems. This task will progress the major design
elements to 30% level, and perform specific activities to support this design level. See Attachment
A for a Sheet List by discipline. The 30% Design effort will be expected to include modifying the
design concept based on agency, stakeholder, and community input; these modifications will be
assumed to be minor adjustments within the project limits described. Documentation of the 30%
Design task will include the preparation of technical memorandum that assess project impacts and
establish design criteria. Quantity takeoffs will be performed for each discipline under this task,
which will be compiled in Task 11 Cost Estimating. Design coordination meetings to support the
30% design efforts are included in Task 8 Agency, Stakeholder, and Conununity Coordination.
5.1. Roadway Design
5.1.1. Refinement of Preferred Alignments
Once the topography and right -of -way survey has been performed and right -of -way centerlines
and parcel lines are established in Task 4, the CONSULTANT will refine the horizontal and
vertical alignments and finalize the design and basic project footprint (pavement edges, curb lines,
and sidewalk limits) for other disciplines to Begin advancing design to the 30% level. The
CONSULTANT will utilize existing and forecasted traffic counts (provided by the CITY), to
confirm chanrielization needs and the layout will be revised to address traffic operations. The
CONSULTANT will develop vertical alignments for the 30% submittal based on the DTM derived
from the topographic survey.
Develop alternatives for pedestrians and Bikes. Up to two alternatives will be prepared. The
CONSULTANT will work with CITYto select a preferred alternative and prepare a roll plot
showing the footprint.
The CONSULTANT will identify ADA non compliance issues and will prepare a Maximum Extent
Feasible report.
Deliverables)
Horizontal and vertical alignment documentation.
One cross section per alternative and a roll plot with layout per alternative.
30% Project Footprint Roll Plot
Maximum Extent Feasible Report
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5.1.2. Develop Roadway Plans
The CONSULTANT will develop 30% Roadway Plans that include the following elements:
Preliminary Horizontal and Vertical Alignment Plans (3016)
The CONSULTANT will prepare prelinnary horizontal alignment plans at 1 =20' scale for the
selected alternative. The CONSULTANT shall prepare preliminary vertical profile drawings for
the selected alternative. Preliminary horizontal and vertical alignment plans will be produced for
the main roadways and cross streets.
Typical Roadway Sections (30%)
The CONSULTANT will prepare preliminary Typical Roadway Section Plans not to scale (NTS)
and are anticipated to consist of two (2) drawings for selected alternative and cross streets. The
sections will denote roadway widths, bike lanes/ sharrow, sidewalks, and traffic lanes.
Preliminary Paving and Grading Plans (30%)
The CONSULTANT will prepare Preliminary Paving and Grading Plans at 1 =20' scale for the
selected alternative. The Plans will show dimensions for roadway outlines and sidewalks for the
selected alternative. The Plans will also show curb returns, tapers, intersection layouts, proposed
driveway access and other pertinent surface features, which are typically shown at the preliminary
phase. A preliminary layout of property limits will be developed and shown in the form of cut/ fill
lines and property reconstruction limit.
Preliminary Right -of Way Plans (30
Using the construction limits developed for the Paving and Grading Plans and the Drainage and
Utility Plans, the CONSULTANT will identify right -of -way needs, including acquisition areas,
permanent easements and potential construction easements. Approximate square footage will be
calculated for parcels identified for full and partial takes. The Preliminary Right -of -Way Needs
Map/ Plan will be developed at 1 =20' scale.
Deliverables)
30% Roadway Plans to be included in the 30% Drawing Set
5.1.3. Pavement Design
The CONSULTANT will prepare pavement designs for roadways that will be reconstructed.
Evaluating existing pavement section strength (falling weight deflectometer [FWD] tests) is not
included in this Scope of Work. Two pavement sections will be designed for the project limits,
including the following:
Flexible pavement design 42.d Avenue South
Flexible pavement design for side street approaches,
The subgrade strength parameters (resilient modulus) will be provided under separate subtask
(Le. Geotechnical). Traffic volumes, including percentage and classification of trucks, will be used
from the information generated from the forecasted traffic volumes provided by the CITY.
The pavement sections will be shown on the typical cross sections as described under Task 5.1.2
Roadway Plans.
Deliverables)
Pavement design memorandum to be included in the 30% Design Report
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5.1.4. Roadway Design Documentation
Following are the design documentation elements:
Design criteria: The CONSULTANT will confirm geometric design criteria for the project. The
project design criteria will reference City Design Standards; City Walk and Roll Plan, WSDOT
Design Manual where applicable, ADA, and AASHTO 2004.
Design exceptions: The CONSULTANT will identify anv variances to CITY design standards.
These will be documented and presented in working review sessions with the appropriate
reviewers to gain concurrence.
Deliverables)
Project design criteria to be included in the 30% Design Report
Design Exception Documentation to be included in the 30% Design Report
5.2. Stormwater Design
This task includes development of stormwater design criteria and development of a conceptual
stormwater plan. This task also includes defining and advancing the conceptual stormwater plan
with development, evaluation, and selection of water quality treatment and flow control facilities
to be carried forward into 30% design.
5.2.1. Data Collection and Stormwater Requirements Documentation
The CONSULTANT will collect and review available data and information pertaining to
hydrology, drainage issues, sensitive areas, basin plan requirements, and other parameters that
play affect stormwater management at the site. Sources of data are the CITY's Stormwater
Comprehensive Plan and the Gilliam Creek Basin Plan. The CITY will provide drainage system
information in GIS format and anv available record drawing information of existing storm sewers,
culverts, stormwater management facilities, or related planning information in the vicinity of the
site.
The CONSULTANT will outline and document stormwater requirements for the project site
including those for flow control, water quality treatment, and erosion/ sediment control. The
CONSULTANT will then develop design criteria corresponding to those stormwater requirements.
The CONSULTANT will prepare a Stormwater Design Criteria Technical Memorandum
documenting the drainage design and erosion sediment control criteria.
Some initial assumptions that will be used in developing the stormwater management design for
the project include:
KCSWDM flow control and treatment menus will be used and software for these flow
control and treatment menus will be utilized
The constructed storm drainage system within the project limits are not expected to
require fish passage design.
Stormwater management facilities will be designed for 42nd Avenue South flows only
and will not provide additional management for offsite (or "regional flows.
It is anticipated that up to three (3) field visits or meetings with up to two (2) CONSULTANT staff
in attendance will occur as part of this sub -task. One of these visits will be to obtain comments on
the draft deliverable for inclusion into a final deliverable for this sub -task.
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Deliverables:
Draft and Final Stormwater Design Criteria Technical Memorandum (lip to 10 pages ir1
length inch ding graphics, documenting available information regarding stormzratcr at the project
site and applicablc stormwater re17uiremernts)
5.2.2. Stormwater Management Concept
The CONSULTANT will develop up to three (3) options for stormwater management. Each option
play include a series of elements, such as a treatment train for water quality in addition to a vault
for storage. Opportunities for flow control and treatment of stormwater from existing roadway
surfaces will be examined. This will consist of examining maximum footprints available on
identified parcels. The CONSULTANT will then assess the constructability, feasibility, and
effectiveness of each of the options. It is assumed that geotechnical investigations to assess
stormwater management option feasibility will be performed under Task 3 of this scope of work.
The CONSULTANT will document results of this assessment, along with a recommended
stormwater management option, in a Stormwater Management Concept Technical Memorandum.
The CONSULTANT will prepare one conceptual drainage plan (of the recommended stormwater
management concept) showing estimated footprint and location of proposed combined water
quality and flow control facilities; conveyance systems, impervious surfaces, right -of -way, and site
topographic features.
It is anticipated that up to three (3) field visits or meetings with up to two (2) CONSULTANT staff
in attendance will occur as part of this sub -task. One of these visits will be to obtain comments on
the draft deliverable for inclusion into a final deliverable for this sub -task. The deliverable for this
sub -task will be used in a later task to develop the 30% stormwater design.
Deliverables:
Draft and Final Stormwater Management Concept Technical Memorandum and
Conceptual Drainage Plan (i.ip to 20 pages in length inch ding graphics and corlccphial drawings,
doci.onlcrlting i.tp to three (3) options for stormwater nlanagcnlcrlt, an asscssnlcrlt of those stormwater
managerncrlt options, and a recornr11cndcd storrnzoatcr rnarlagcrncrlt concept for the project site.)
5.3. Utility Design
The CONSULTANT will contact each potentially impacted utility company (listed Below under
assumptions) and will develop an updated list of utility contact information. Data regarding
known changes to utility infrastructure in the project area will be requested, along with updated
record drawing information. The CONSULTANT'S effort for this task will involve incorporating
the updated record drawing information into the project basemap and documenting any expected
significant change in project impacts.
Assumptions:
Overhead utilities within project limits will be relocated underground. These utilities include:
Seattle City Light Distribution Power, and Transmission Power
Comcast Cable TV/ Fiber Optics
Century Link Telephone
Underground utilities within project linuts include:
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Seattle City Light Power
Seattle Public Utilities Water
Puget Sound Energy Natural Gas
Valley View Sewer Sanitary Sewer
Water District 125 Water
Highline Water District Water
City Storm Drainage (and Sanitary Sewer)
Century Link- Telephone
5.3.1. Preliminary Utility Plans Water and Sewer
The CONSULTANT will prepare preliminary utility relocation plans for sanitary sewer, water
lines, and associated appurtenances within the project limits.
Utility drawings prepared at this design stage will indicate removals, lines to be abandoned,
relocations, and new lines for water and sanitary sewer.
Sections will show Bedding and backfill requirements for the watermain and sewer lines.
The CONSULTANT will coordinate with Puget Sound Energy (PSE) for relocations and proposed
upgrades to gas facilities within the project area. PSE will develop plans showing any gas line
relocations. These relocations will be shown on the Utility plans for reference and noted as work
done by others.
5.3.2. Cost Comparison of Overhead Utility Relocation Options
The CONSULTANT will prepare a cost estimate comparing overhead -to- overhead relocation to
overhead -to- underground relocation of power and telecommunication facilities. These options
will be presented to the City Council for direction on the preferred option to incorporate into final
design.
5.3.3. Preliminary Utility Undergrounding Plans Power and Communication (Optional)
The CONSULTANT will show the proposed locations of non -City utilities on the Utility
Undergrounding Plans.
As identified in the list above, Seattle City Light, Century Link and Comcast have overhead
utilities that will need to move underground. The CONSULTANT will provide the layout for the
utility undergrounding associated with CITY (SCL) and private teleconununication facilities to the
30 percent level in order to communicate the design intent.
Seattle City Light (SCL) will provide the type, size and approximate location of vaults and
conduits for the underground system, as well as SCL Construction Guidelines and general design
assumptions. The CONSULTANT will coordinate utility work to confirm compatibility with
existing and proposed utilities, storm drain, signal, illumination, landscaping, irrigation, and
urban design. The CONSULTANT will confirm clearance requirements with SCL. Only SCL
approved materials, specifications and construction guidelines will be used in designing SCL
facilities. These items will be included in the contract documents.
Coordination meetings will be needed with Century Link and Comcast to determine the vaults,
conduit runs and other facilities. Each private teleconununications company will be required to
provide a plan layout showing the vault and conduit system that they need to underground their
facilities. The CONSULTANT will confirm that space is available and coordinate with each, to shift
vaults to fit with other existing and proposed features. These vaults will be shown on the Utility
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Undergrounding plans, with references to the Utility Company Plans for details of the Vaults and
conduits.
At this design stage, Utility Undergrounding drawings will include plans and sections: Plans will
indicate poles and other SCL facilities to be removed, new vaults, and ductbank runs with
preliminary ductbank configurations. Utility undergrounding sections will show bedding, backfill
and conduit spacing requirements for the joint utility trench.
Deliverables for Task 5.3:
Cost Comparison of Overhead Utility Relocation Options
30% Utility Plans to be included in the 30% Drawings Set
30% Utility Undergrounding Plans to be included in the 30% Drawings Set
5.4. Traffic Design
It is assumed that S. 154th Street/42.d Avenue South intersection will not be impacted or require
modification.
5.4.1. Conceptual Illumination Design
The CONSULTANT will prepare preliminary illumination design plans as part of the 30 %design
package.
Illumination design will be leased on the width of the roadway and potential for placing luminaries
on the outside along the corridor segment. The CONSULTANT will work with the CITY to
determine the general layout and configuration type of light fixture(s) for the roadway and
pedestrian lighting to be used on this project and model photometrics that match the chosen
fixture.
The CONSULTANT will provide preliminary lighting designs for up to two design options that
show spacing of luminaries for each option meeting lighting requirements. Design options will
show the lane configuration, type of luniinaire configuration, spacing Between luminaries, and the
light level results. Plan sheets will indicate luminaries' locations.
Deliverables for Task 5.3:
Illumination Plans
5.5. Structures Design
This task consists of preliminary structures design for retaining wall and stormwater vault
concepts to be carried forward into final design and construction in subsequent phases of the
project.
Assumptions:
There will be up to three (3) retaining walls approximately 100' long. The maximum wall
height is expected to be 4 to 6'.
5.5.1. Data Collection and Review
Assemble and review the data needed to perform the structures work elements including:
Review of available site survey and geotechnical data.
Review contract drawings or as -Built plans as available for the SR 518 Bridge.
Review of existing reports, maps, utilities, and plans.
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Review proposed alternative roadway, profiles, and related geometrics.
Perform one(1) site visit for two (2) staff to photograph the site and identify potential
conflicts with existing features.
5.5.2. Design Criteria
Prepare structural design criteria to be used for designing the retaining walls and related
structures in accordance with applicable, AASHTO and WSDOT codes and standards. Prepare
design criteria and layouts for stormwater vaults (if vaults or other Below- ground facilities are the
preferred stormwater management option)
Deliverables)
Structures Design Criteria to be included in the 30% Design Report
5.5.3. Preliminary Structures Design
The CONSULTANT will evaluate up to two (2) alternatives for the retaining walls. Approximate
geometric requirements will be defined, such as elevations, length, width, and height. Preliminary
construction staging sequencing concepts and existing site constraints will be identified.
Advantages and disadvantages of each concept and potential constraints from a structural and
constructability perspective will be identified. Comparative -level opinion of costs will be
developed for the major cost elements of each alternative.
For the preferred alternative, preliminary layouts will be prepared for the purpose of establishing
retaining wall type, size, and location to be used for establishing a basis for final design.
Preliminary opinions of cost will be developed. Preliminary foundation design concepts for the
structural elements (vaults) of the project will be prepared in coordination with the project
geotechnical engineer.
Underground Vault design...
This task includes one (1) meeting throughout the course of the project with agency staff and the
project team to coordinate the technical elements of the work.
Deliverables)
Structures Preliminary Design Teclulical Memorandum to be included in the 30% Design
Report
30% Retaining Wall Plans to be included in the 30% Drawing Set
5.6. Landscape Urban Design
This task involves preliminary landscape architecture, and urban design work to develop 30
level design plans for the roadway corridor, planting strips and the areas disturbed by
construction to the ROW and/or in construction easements. This task includes the development,
evaluation, and selection of plant material, irrigation type, water conriection points, bridge and
wall aesthetic treatments and architectural elements for the purpose of selecting the concepts to be
carried forward into final design and construction.
5.6.1. Landscape Design Report and Plans
The CONSULTANT will prepare plans noting specific areas to be landscaped, the plant material
palettes to be used, and urban design elements.
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Deliverables)
30% Landscape Plans to be included in the 30% Drawing Set
5.6.2. Urban Design and Visualization
The CONSULTANT will prepare up to 6 graphics to support the selection of hardscape /surface
treatments, lighting and urban design treatments, and wall and bridge treatments.
Deliverables)
Up to 6 graphics to be included in the 30% Design Report
5.7 Cost Estimates, Schedule, and Construction Phasing
Based on the preferred alternative, the CONSULTANT will prepare a cost estimate, schedule, and
construction phasing discussion to reflect current project information. As part of this task, the
CONSULTANT will prepare the following:
Material quantities and Unit prices
Confirm escalation and appropriate cost contingency
Right -of -way costs
Stormwater system costs
Undergrounding Utility Costs
Engineering and environmental documentation Costs
Project schedule and Construction phasing discussion
Deliverables)
Budget -Level Project Cost Estimate, Schedule, and Construction Phasing Discussion
5.8. 30% Design Package
The CONSULTANT will prepare draft and final versions of a 30% Design Memorandum
document that summarizes the results of the technical work and documents the baseline project
elements, and includes the following:
Compilation of information and analysis
Executive summary and comprehensive discussion of updated information
Exhibits, tables, and plans
Deliverables)
30% Design Memorandum exhibits, maps, and tables. (3 halfsize hard copies, 1 pdf).
30% Drawing Set (3 halfsize hard copies, 1 pdf)
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TASK 6
6. Environmental Documentation (Optional)
SEPA and /or NEPA Environmental Documentation task(s) are not included in the scope and
Budget. Should the CITY request support from the CONSULTANT, an amendment will be
necessary.
TASK 7
7. Right of Way (Optional)
Right of Way services including parcel calculations, legal descriptions, parcel maps, right of way
plans, appraisals, negotiations, and coordination are not included in this scope of work but may be
added under a future amendment.
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TASK 8
8. Agency, Stakeholder, and Community
Coordination
Work to be performed under this task also includes general administrative coordination with the
key project review agencies and affected utility companies, as well as technical coordination to
obtain engineering review and approval of project teclulical work. This work is for coordination
with the pre design update, 30 60 90% and 100% levels of design completion.
8.1. Stakeholder and Agency Coordination (CITY, Property Owners,
Utilities, WSDOT)
The CONSULTANT will coordinate the preparation and review of the project design work with
CITY staff and review agencies and stakeholders at the 30 60% and 90% levels of design
completion. The CONSULTANT will respond and adjudicate agency and stakeholder review
comments and incorporate revisions if agreed to by the City. (Note that coordination with the
permitting agencies for Gilliam Creek Culvert replacement, including WDFW and the USACE, is
included under Task 2.)
8.1.1. City Coordination
The CONSULTANT will prepare for and attend up to one City Council meeting. The
CONSULTANT will prepare presentation graphics showing applicable project information. It is
assumed these Council meetings would occur at the time of key milestone submittals (30, 60, 90,
100
Deliverables:
Project Briefing materials
8.1.2. WSDOT
The CONSULTANT will be responsible for coordinating, supporting, and attending meetings
between project staff and WSDOT representatives, including scheduling, preparing meeting
materials, and summarizing meeting discussion, issues, and follow -up activities.
WSDOT Bridae and Structures
Assumption:
The CONSULTANT will attend a meeting with WSDOT Bridge and Structures staff to confirm
constraints, criteria and to receive continents on draft work products related to the existing
WSDOT bridge and retaining walls affected by this project. Up to one (1) meeting is assumed
at two (2) hours each for two (2) CONSULTANT staff
Deliverables:
Agenda and Meeting Minutes
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8.1.3. Property Owners
The CONSULTANT will prepare for and attend up to four Property Owner Meetings. The
CONSULTANT will prepare drawings and exhibits showing applicable project information. It is
assumed these meetings will be an informal format and occur as needed during the design of the
project.
8.1.4. Utilities
The CONSULTANT will coordinate with utility companies within the project area to identify
utilities that require relocation. The CONSULTANT will provide utility companies with project
plans and information as requested.
8.2. Community Coordination
8.2.1. Community Meetings
The CONSULTANT will prepare for and attend up to one Community Meeting. It is assumed
these meetings will be Open House format and occur at the time of selected key milestone
submittals. The community meeting will provide an overview of information about the project
vicinity and expected effects of the improvements, including a question- and answer period. The
CONSULTANT will also present and solicit feedback regarding aesthetic treatment and urban
design options. The CITY will sponsor the conununity meetings and will pay any associated costs.
8.2.2. Public Information Newsletter
The CONSULTANT will prepare one project newsletter describing the project improvements,
status, schedule, and contact information for the project. The CONSULTANT will prepare
originals for bulk mailings which will be copied and mailed by the CITY.
Deliverables for Task 8:
Information material targeted specifically for elected official or agency outreach, as
requested by the CITY
Sununary documentation for each meeting between the CITY, agencies, stakeholders, and
the public
Newsletter
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TASK 9
9. Contract Drawings
This final design task progresses the design from 30% level to preparing the 60% contract drawings
for review the 90% contract drawings for review, and 100% (bid ready) contract drawings. See
Attachment A for sheet list by Discipline. In addition to preparing the contract drawings, the
CONSULTANT will maintain design documentation including design calculations. Quantity take-
offs will be performed for each discipline under this task, to be compiled in Task 11, Cost
Estimating.
Assumption:
Roadway, utilities and stormwater facilities will be coordinated with the Gilliam Creek
design work in Task 2 to optimize compatibility and constructability of Both projects.
9.1. Cover Sheet, Index, Notes, and Survey Control
The CONSULTANT will prepare the contract drawings in accordance with the CITY's design
standards.
Unless otherwise noted or directed by the CITY, the CONSULTANT will prepare plan view sheets
at a 1 20' scale.
The CONSULTANT will prepare a cover sheet and an index of drawings. The list of plan sheet
titles in the indices will match the titles as they appear on the plan sheets. See Appendix A for
preliminary list of the contract drawing sheets.
The CONSULTANT will prepare a vicinity map showing the project limits. The vicinity map will
include the beginning and ending of construction, stations, major cross streets, waterways, and
critical areas.
The CONSULTANT will prepare general notes, abbreviations, and symbols sheet.
The CONSULTANT will prepare an alignment table and plan sheet for survey control,
monumentation, and alignments. The plan sheet will include alignment centerlines, and
horizontal and vertical control.
Deliverables:
60 90 and 100% Cover sheet with hldex, and Notes (1)
60 90 and 100% Survey Control, and Alignment Plan (1)
9.2. Construction Staging
The CONSULTANT will develop construction staging plan at a scale to show the project limits for
the each stage of construction. The plan (sheet) will include staging notes describing contractor
requirements for maintaining traffic lanes, access to parcels, and maintenance of a safe work zone.
The plan will also delineate specific areas of concern such as interfaces with other construction
contracts, critical access requirements for individual properties, commitments made to adjacent
property owners and businesses, and the CITY and other agency requirements. The
CONSULTANT will coordinate with the CITY, School District's Transportation Division, and King
County Metro to identify requirements for closures, detour and /or relocation of facilities for any
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transit route or facilities and specific roadways, and will include these requirements in the
Construction Staging plan. The construction staging plan prepared by the CONSULTANT will
serve as the basis for the contractor to bid the project and to prepare detailed construction staging
and traffic maintenance plans.
Deliverables:
60 90 and 100% Construction Staging Plan (1)
9.3. Roadway and Stormwater Drainage
Assumntion:
Design related meetings with the CITY to support this task are quantified in Task 8.
9.3.1. Roadway Sections
Roadway sections will be developed for 42.d Avenue South and side streets denoting roadway
widths, sidewalks, bike lanes sharrows, landscaping, pavement design, and traffic lanes.
Deliverables:
60 90 and 100% Roadway Section Sheet (1)
9.3.2. Paving, Grading and Drainage Plans and Profiles
The CONSULTANT will prepare roadway modification plans that will show dimensions for
roadway outlines and sidewalks. The plans will also show curl; returns, tapers, intersection
layouts, and proposed driveway access. Property conform limits will be developed and shown in
the form of cut and -fill lines and property reconstruction limits. The CONSULTANT will perform
property interface design to existing terrain, including driveway grading, and identify retaining
wall location and grading to match existing. Property interface design will be shown on these
plans.
The CONSULTANT will prepare plans and details for the gravity drainage design, including plan
views of drainage pipes and structures, connections to the existing stormwater systems,
stormwater treatment and flow control facilities, and nonstandard drainage details. These storm
system layouts will include catch basin and manhole locations, and the details to describe the
stormwater facilities.
The CONSULTANT will prepare vertical profile drawings for the main roadways and cross streets
within the project area. Cross -slope diagrams will be included on the profiles.
These plans will include profiles for the gravity storm drains required within the project limits.
Pipe elevations on inverts, size, length, and type as well as drainage structures will be included.
Profiles of the stormwater facilities will also be included. Existing and proposed utility crossings
will be depicted leased on pothole data and utility profiles.
Deliverables:
60 90 and 100% Paving, Grading and Drainage Plans and Profiles (6)
60 90 and 100% Paving, Grading and Drainage Detail Sheets (3)
9.3.3. Stormwater Management Facilities
Separate plans and details for one combined water quality and flow control facility showing
grading, and typical sections of the facility will be prepared.
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Deliverables:
60 90 and 100% Stormwater Management Plans and Details (4)
9.3.4. Intersection Grading
Intersections in the project area will prepared at 1 inch 10 feet scale showing curl; return
alignment data for each leg of the intersection including tables with gutter elevations at PC, PT,
quarter; grades, radius and length of curve.
Deliverables:
60 90 and 100% htersection Grading Plans (2)
9.4. Site Prep and Temporary Erosion and Sedimentation Control
Assumptions:
The construction contractor will prepare a Stormwater Pollution Prevention Plan SWPPP) that is
consistent with Dept. of Ecology requirements and incorporates the TESC plans. If the CITY
determines that the SWPPP should be included in the project bid documents, the scope may be
amended to include its preparation by the CONSULTANT.
The CONSULTANT will define the site prep and demolition activities, including items to be
abandoned, salvaged, recycled or removed, and identify facilities that need to be protected during
construction. Site Prep plans will include surface feature items, such as pavements (by type),
sidewalk, curbs, walls, and miscellaneous structures. Demolition for utilities, drainage features,
signing, striping, illumination will not be included in these drawings and will be shown on the
discipline drawings.
Temporary Erosion Control measures for the project will be shown on the Site Prep and TESC
Plans. The CONSULTANT will prepare temporary erosion control details which show erosion
and sedimentation controls measures to be used for this project. These plans will not be included
in the 60% submittal.
Deliverables:
90% and 100% Site Prep and Erosion Control Plans and Details (6)
9.5. Utility
9.5.1. Utility Plans Water and Sewer
The CONSULTANT will update Utility Plans for sanitary sewer, water mains and associated
appurtenances within the project limits.
For the 60% Submittal Review conunents from the 30% submittal will be incorporated into the
Utility Plans and Sections. Profiles will be developed for new water mains and sewer lines. This
information will aid in the development of the Potholing plan as outlined in task 9.7.3.
For the 90% Submittal Review conunents from the 60% submittal will be incorporated into the
Utility Plans. The water and sewer profiles will be refined using the pothole information collected.
The CONSULTANT will continue to coordinate with Puget Sound Energy to incorporate anv
planned Gas Line work into the Utility Plans. This work will be shown for reference only and
noted as work to be done "bv others
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9.5.2. Utility Undergrounding Plans Power and Communication (Optional)
The CONSULTANT will continue to coordinate with SCL, Century Link and Comcast to refine the
layout of the Power and communication facilities.
For the 60% Submittal Review conunents from the 30% submittal will be incorporated into the
Utility Undergrounding Plans. Ductbank profiles will be developed using assumed depths for
existing utilities and designed locations of proposed utilities. This information will aid in the
development of the Potholing plan as outlined in task 9.7.3. Vault details will be developed for
SCL vaults only.
For the 90% Submittal Review conunents from the 60% submittal will be incorporated into the
Utility Undergrounding Plans. The Ductbank profiles will be refined using the pothole information
collected. Vault location tables will be developed to describe the type size and location for each
vault. For SCL Vaults, the CONSULTANT will develop Butterfly Vault details to show how the
conduits enter each vault.
9.5.3. Utility Potholing
The CONSULTANT will develop a potholing program to confirm existing utility location, depth
and size. Critical pothole locations will be determined during the design phase and coordinated
with the various utility owners. These critical locations will include locations where proposed
utilities (storm drain, water, and the joint power telecommunications trench) cross existing
utilities that will remain. Documentation will consist of pothole location shown on plan drawings
with additional information in tabular form. Tabular information will include utility type, size,
location, and depth. It is assumed that a no -fee permit will be required from the CITY to perform
this work. Assume twenty (20) potholes.
The CONSULTANT will subcontract with utility pothole company to perform utility locates. The
utility pothole company will be responsible for obtaining a CITY permit, traffic control, utility
locates prior to potholing, handling and disposal of possible contaminated materials, and
recording pothole data. The CONSULTANT will coordinate with the pothole company to confirm
scope and schedule of utility locate work is performed as agreed to with the CITY.
Potholing will be performed after the 60% submittal. Information gathered will be incorporated
into the 90% plans and profiles.
Deliverables for Task 9.6:
60 90 and 100% Utility Plans, Profiles and Details (8)
60 90 and 100% Utility Undergrounding Plans, Profiles and Details (16)
90% and 100% plans will include Pothole locations and a Pothole Data table
9.6. Structures
This task involves final design and contract documentation preparation for retaining walls.
Assumptions:
Calculations, analyses, design, plans, specifications, and other project work will be prepared in
English units.
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The CONSULTANT will coordinate the design of any structures below the existing SR518
Bridge with WSDOT to develop a design that meets WSDOT's requirements for the project.
9.6.1. Design Calculations
Prepare analysis and design calculations for retaining walls, stormwater vaults, including
foundation components in accordance with the approved Design Criteria Memorandum.
Deliverables:
60 90 and 100% Retaining Wall and /or Stormwater Vault Design Calculations
60 90 and 100% Retaining Wall Elevation and Details (2)
9.7. Channelization, Illumination and Signing
The CONSULTANT will prepare plans and details for the chanrielization, including lane and edge
stripes, stop bars, pavement markings, crosswalks, and geometry of striped medians and turn
pockets. Limits of channelization will match paving limits and extended beyond paving limits to
match extent of channelization modified due to construction staging and temporary traffic control.
The CONSULTANT will prepare the illumination plans, and details in accordance with the CITY
guidelines and the MUTCD. The CONSULTANT will submit to the CITY a set of illumination
plans showing proposed locations for the new illumination, wiring diagrams, and electrical
hardware. The CONSULTANT will prepare quantity takeoffs, tabulations, and backup
calculations for this work based on the CITY guidelines. CONSULTANT will coordinate with
CITY staff to receive continents on each plan submittal and respond to each set of continents.
After coordination with the CITY and Seattle City Light (as specified in Task 8), and the type of
light fixture(s) for the roadway and pedestrian lighting to be used on this project has been
determined, the CONSULTANT shall model photometric to match the chosen fixture.
Deliverables:
60 90% and 100% Channelization, Illununation and Signing Plans (6)
9.8. Landscape, Irrigation and Urban Design
This task involves final design and contract documentation preparation for landscape, irrigation
and urban design.
9.8.1. Landscape and Urban Design Plans and Details
Landscape plans will be prepared to include the type, location and quantity of plant material for
the streetscape and for the stormwater management facility (if above ground). Urban design
elements will be located and called out to the detail sheets.
Detail sheets will be prepared that include details for items such as planting diagrams and urban
design elements.
Irrigation plans will be prepared that includes the layouts for project required irrigation for
planted streetscape and drainage facilities areas. Landscape improvements will be coordinated
with the drainage improvements.
Detail sheets will be prepared that include details for items such as connections for the irrigation
lines to water and power sources.
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Deliverables:
60 90 and 100% Landscape, Irrigation and Urban Design Plans and Details (6)
9.9. Submittals (60 90 and 100% Bid Ready)
For each submittal (60 90 and 100 the CONSULTANT will assemble the plans into a single
comprehensive plan set.
9.9.1. 60% Submittal
At the 60% review, 30% comments will be resolved and addressed.
Deliverables:
60% Plans 1 electronic PDF
60% outline of technical specifications (as described in Task 10)
60% Opinion of Cost (as described in Task 11)
9.9.2. 90% Submittal
At the 90% review, 60% comments will be resolved and addressed.
Deliverables:
90% Plans (1 electronic PDF)
90% draft special provisions and contract specifications (as described in Task 10)
90% Opinion of Cost (as described in Task 11)
9.9.3. 100% Submittal
Final Plans: Drawings will be stamped and signed by the appropriate CONSULTANT team
professional licensed in the State of Washington
Deliverables:
100% Plans (1 full size 4mil Mylar Set)
Final Special Provisions and Contract Specifications (as described in Task 10)
Final Cost Estimate (as described in Task 11)
Plans and Specifications uploaded to the Builders Exchange site
10 Copies of Plans and Specifications
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TASK 10
10. Specifications
The CONSULTANT will use of the WSDOT /AMA 2010 Staneiarei Spccificatimis in preparing the
contract documents for the project design. The CONSULTANT will assemble the contract
provisions including amendments, general special provisions, and special provisions for the
project. A contract specifications outline will be prepared for the 60% final design submittal, with
specification sections included beginning with the 90% submittal.
This task will include the preparation of the boilerplate provisions of the contract and Division 1
Specifications. A sample boilerplate procisiorns will be provided by the CITY.
Deliverables:
Outline specifications with the 60% submittal
Project specifications with the 90% and bid ready submittals
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TASK 11
11. Cost Estimating
Assumptions:
Cost opinions in the 30 60 90% and bid -ready design submittals will follow the practices
set for by the Association for the Advancement of Cost Estimating (AACE), Recommended
Practice No. 17R -97. Budget -level cost estimates will include contingency factors as defined by
the AACE document to account for project uncertainties that cannot be explicitly accounted for
at the project's various engineering stages.
11.1 Quantities
The CONSULTANT will compile quantities from different disciplines for the project into a single
summary of quantities sheet. Quantity tabulation sheets will not be prepared.
11.2 Engineer's Estimate
The CONSULTANT will prepare an engineer's estimate (opinion of cost) for the project at the 30
60 90 and final levels of completion. The estimates will be prepared using the summary of
quantity sheets with documented unit costs, lump -suns prices, and Back up. The estimates will be
submitted in hard copy and PDF Format. Cost estimates will be stamped and signed by the
CONSULTANT team professional licensed in the State of Washington.
Deliverables:
One 30% design level estimate
One 60% design level estimate
One 90% design level estimate
One final bid -ready design level estimate.
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TASK 12
12. Major Milestone Reviews (30, 60, 90,100
This task provides for a senior review of major work deliverables to be performed at the 30, 60, 90
and 100% submittals as defined in the Quality Management Plan. These reviews will be performed
after deliverables are assembled and before their submittal to the CITY. Quality control efforts and
reviews will include the work performed by the CONSULTANT. Routine checking of calculations,
plan sheets, and other work, done as peer review on the various discipline items, is included in the
scope of the individual tasks and therefore not included in this Task.
Deliverables:
Review comments, to be formally documented, responded to, and filed in the Project Files.
TASK 13
13. Services during Bidding
The CONSULTANT will provide services during the Bidding period to support the CITY with
responses to technical questions and preparation of addenda. The CONSULTANT will attend the
bid opening, prepare bid tabulations, and support the CITY in the evaluation of the apparent low
bidder and recommendation of award.
Assumptions:
Responses to technical questions are assumed to require a maximum of 30 hrs
Up to one (1) Addenda will be requested
Services during bidding are limited by the number of hours budgeted.
Inspection services are not included.
Selection of the Contractor is the sole responsibility of the CITY.
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Exhibit B Consultant Fee Summary
City of Tukwila
40th 42nd Avenue South Phase III
111112012
Budget Summary By Task
Labor Total Total Overall
Task Description
Hours
Labor
Reimbursable
Totals
Culvert
Roadway
Task 1 Project Management
520
$73,317
$270
$73,587
$11,037
$62,550
Task 2 Gilliam Creek Culvert
558
$79,758
$0
$79,758
$79,758
$0
Task 3 Geotechnical Engineering
200
$32,331
$13,000
$45,331
$11,333
$33,998
Task 4 Survey and Mapping
614
$68,091
$3,714
$71,805
$17,951
$53,853
Task 5 30% Roadway Design
976
$130,089
1 $0
1 $130,089
1$130,089
Task 6 Environmental Documentation (Optional)
0
$0
$0
$0
$0
Task 7 Right of Way (Optional)
0
$0
$0
$0
$0
Task 8- Agency, Stakeholder and Community Coordination
52
$9,041
$1,097
$10,137
$10,137
Task 9 Contract Drawings
2,025
$252,434
$2,500
1 $254,934
1$254,934
Task 10- Specifications
96
$12,191
$0
$12,191
$12,191
Task 11 Cost Estimating
80
$10,228
$0
$10,228
$10,228
Task 12 Major Milestone Reviews (30 60 90 100
112
$25,150
$0
$25,150
$25,150
Task 13 Services During Bidding and Construction
96
$13,785
$0
$13,785
$13,785
TOTALS
5,329
$706,414
1 $20,581
1 $726,994
$120,079
J$606,916
J$726,994
57
Exhibit B Consultant Fee Summary
City of Tukwila
40th 42nd Avenue South Phase III
Direct Labor
Classification
I I Hours) x
I Rate I_
I Cost
Sr. Project Manager
334.0
$224.55
$75,001.22
Sr. Consultant
52.0
$202.80
$10,545.46
Sr. Engineer
204.0
$178.49
$36,412.08
Engineer
1,740.0
$148.68
$258,702.13
Scientist
72.0
$134.86
$9,709.93
Surveyor
144.0
$125.68
$18,097.40
Jr. Engineer
1,171.0
$96.62
$113,140.17
Senior Technician
1,141.0
$128.34
$146,437.90
Technician
155.0
$70.40
$10,911.94
Office
316.0
$86.88
$27,455.39
Total Expenses
5,329.0
$706,413.63
Expenses
Category
Quantity X
Rate
Cost
Drilling
$10,000.00
Laboratory Services
$3,000.00
Postage Freight
18.0
$15.00
$270.00
Reprographics
$2,500.00
Survey Leica DNA03 Digital Level
2.0
$44.00
$88.00
Survey Leica Smart Pole GPS
2.0
$184.00
$368.00
Survey Leica Smart Pole TPS
13.0
$186.00
$2,418.00
Survey Truck
15.0
$56.00
$840.00
Travel Mileage
900.0
$0.555
$499.50
Travel Parking
39.8
$15.00
$597.00
Total Expenses
$20,580.50
GRAND TOTAL. $726,994.13 1
58
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
DATE: January 13, 2012
SUBJECT: Andover Park West (Tukwila Pkwv Strander Blvd)
Project No. 98810404
Acceptance of Transportation Improvement Board Grant
ISSUE
Formal City acceptance of a Transportation Improvement Board construction grant.
BACKGROUND
In spring 2011, Council authorized staff to submit a grant application to the Transportation Improvement
Board (TIB) for the Andover Park W Widening project. The roadway widening project has been under
design concurrently with the Tukwila Urban Center Transit Center. Recently, design of the water main
replacement was included in the design work, combining three projects into a single design effort to
maximize efficiency of staff time and city funds.
DISCUSSION
This TIB grant application was successful with the award in the amount of $1,420,000. According to
CIP Policy #12, staff must get approval from the full Council before accepting grants. The TIB grant
requires a local match as defined in the grant agreement and matching funds are made up from the
Arterial Street Fund, traffic impact fees, and the Water Enterprise fund. Acceptance of this grant will
authorize the Mayor to sign the agreement and status form to complete the acceptance process.
RECOMMENDATION
Council is being asked to formally accept the TIB grant in the amount of $1,420,000 for the Andover
Park West Project and consider this item at the January 23, 2012 Committee of the Whole and the
subsequent February 6, 2012 Regular Meeting.
Attachment: TIB Fuel Tax Grant Distribution Agreement
W' \PW Eng \PROJECTS\A- RW RS Projects \90610402 Transit Center \Grants \INFO MEMO -Grant Acceptance TIB Award for APW.docx
59
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e Washington State
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TO Members
November 18, 2011
Mayor James Irish, Chair
City of La Center
Commissioner Mike Wilson, Vice
Chair
Mr. Bob Giberson, P.E.
Grays Harbor County
Public Works Director
Council member Jeanne Burbidge
City of Tukwila
City of Federal Way
6300 Southcenter Blvd, Suite 100
Todd Coleman, P.E.
Pori of Vancouver
Tukwila, WA 98188 -2544
Councilmember Sam Crawford
Whatcom County
Dear Mr. Giberson:
Kathleen Davis
WSDOT
Congratulations! We are pleased to announce the selection of your project, Andover
Mark
City ofSedro
Park W, Tukwila Pkwy to Strander Blvd, TIB project number 9 -P- 116(013) -1. The total
Gouncilmember William Gothmann ,P.t.
TIB funds for this project is $1,420,000.
Qty of Spokane Valley
Secretary Paula Hammond
Before any work is allowed on this project, you must:
SDOT
Paul Ingiosi
Verify the information on the Program Funding Status form, revise if necessary,
Office of Financial Management
and sign;
Commissioner Greg Parich
Submit the section of your adopted Six Year Transportation Improvement Plan
Whitman County
listing this project;
Laura Philpol
City ofSammamish
Sign both copies of the Fuel Tax Agreement;
Heidi Stamm
Return the above items to TIB;
HS Public Affairs
You may incur reimburseable expenses only after you receive approval from
Harold Taniguchi
King County Metro Transit
TIB.
Steve Thomsen. P.E.
Snoh m h Count
In accordance with RCW 47.26.84, you must certify full funding by November 18, 2012
City of Bonney Lake
or the grant may be terminated. Grants may also be rescinded due to unreasonable
Jay Weber
project delay as described in WAC 479 -05 -211.
County Road Administration Board
Ralph Wessels, P.E.
Bicycle Alliance of Washington
If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360)
586 -1142 or e-mail GreaA an.TIB.wa.aov.
Sincerely,
Stevan E. Gorcester r
Executive Director
P.O. Box 40901 Stevan Gorcester
Olympia, WA 98504 -0901
Phone: 360- 586-1140 Executive Director
Fax: 360 -586 -1165
www.tib.wa.gov
Enclosures
Investing in your local community 60
I Washington State Transportation Improvement Board
i Fuel Tax Grant Distribution Agreement
t�F
7.0 TERMINATION
7.1 UNILATERAL TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
7.2 TERMINATION BY MUTUAL AGREEMENT
Either party may terminate this contract in whole or in part, at any time, by mutual
agreement with a 30 calendar day written notice from one party to the other.
7.3 TERMINATION FOR CAUSE
In the event TIB determines the grant recipient has failed to comply with the conditions
of this Agreement in a timely manner, TIB has the right to suspend or terminate this
Agreement. TIB shall notify the grant recipient in writing of the need to take corrective
action. If corrective action is not taken within 30 days, the Agreement may be
terminated. TIB reserves the right to suspend all or part of the Agreement, withhold
further payments, or prohibit the grant recipient from incurring additional obligations of
funds during the investigation of the alleged compliance breach and pending corrective
action by the grant recipient or a decision by TIB to terminate the Agreement. The grant
recipient shall be liable for damages as authorized by law including, but not limited to,
repayment of misused grant funds. The termination shall be deemed to be a
Termination for Convenience if it is determined that the grant recipient: (1) was not at
fault, or (2) failure to perform was outside of the grant recipient's control, fault or
negligence. The rights and remedies of TIB provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
7.4 TERMINATION FOR CONVENIENCE
TIB may, by ten (10) days written notice, beginning on the second day after the mailing,
terminate this Agreement, in whole or in part, because federal or state funds are no
longer available for the purpose of meeting TIB's obligations, or for any reason. If this
Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
7.5 TERMINATION PROCEDURE
Upon receipt of notice of termination, the grant recipient shall stop work and /or take such
action as may be directed by TIB.
TIB Form 190 -500 Page 2 of 3 Rev. 2/14/2003
61
Washington State Transportation Improvement Board
Fuel Tax Grant Distribution Agreement
8.0 AVAILABILITY OF TIB FUNDS
The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel
Tax collections and existing contractual obligations. The local agency shall submit timely
progress billings as project costs are incurred to enable accurate budgeting and fund
management. Failure to submit timely progress billings may result in delayed payments or the
establishment of a payment schedule.
9.0 ATTACHMENTS
Attachments are incorporated into this agreement with subsequent amendments as needed.
Approved as to Form
This 14th Day of February, 2003
Rob McKenna
Attorney General
Signature on file
Elizabeth Lagerberg
Assistant Attorney General
Lead Agency
Signature of ChairmanlMayor
Print Name
TIB Form 190 -500
Transportation Improvement Board
Date Executive Director Date
Print Name
Page 3 of 3
Rev. 2/14/2003
62
Attachment 1
Project Funding Summary
Project Information
Lead Agency TUKWILA
Project Number 9- P- 116(013) -1
Project Title Andover Park W
Project Termini Tukwila Pkwy to Strander Blvd
TO funds for the project are:
Phase TIB Funds
Design 0
Right of Way 0
Construction 1,420,000
Total Grant 1,420,000
TIB Form 190 -600 Rev. 2/14/2003
63
Transportation Improvement Board
Project Funding Status Form
Agency: TUKWILA TIB Project Number: 9 -P- 116(013) -1
Project Name: Andover Park W
Tukwila Pkwy to Strander Blvd
Verify the information below and revise if necessary.
Return to:
Transportation Improvement Board
PO Box 40901
Olympia, WA 98504 -0901
TOTAL LOCAL FUNDS I 1,160,000
Both agency officials must sign the form before returning it to the TIB office.
Mayor or Public Works Director
Signature
Date
Printed or Typed Name Title
Financial Officer
Signature
Date
Printed or Typed Name Title
TIB Funding Status Report
64
City o f Tukwila
Department of Public Works
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director ls�
DATE: January 13, 2012
SUBJECT: 2012 Transportation Work Plan
Jim Haggerton, Mayor
Bob Giberson, P.E., Director
ISSUE
Discuss the list of 2012 funded transportation projects and anticipated items which may be
brought forward to the Transportation Committee.
DISCUSSION
This is an opportunity for Public Works to inform Transportation Committee Members about the
2012 work program, anticipated schedules, and potential committee agenda items; as well as,
to obtain direction from the committee regarding any preferences or requests for how agenda
items are included and presented.
Residential Streets
42n Ave S Phase III (Southcenter Blvd to S 160 St) Approve contract for design;
undergrounding discussion.
Bridaes
Annual Bridge Inspections Award contract(s) for repair project(s).
TUC Pedestrian Bridge Finish design; Public Relations with Chamber Businesses.
Arterial Streets
Southcenter Pkwy Extension Updates on construction and project closeout.
TUC Access (Klickitat) Project closeout (including before /after LOS, counts, accidents, etc.)
TUC Access (Klickitat) LID.
Annual Overlay Repair Program Award construction contract; approve. 2013 design contract.
Tukwila Urban Center (Transit Center) Award construction bid.
Andover Park W (Tukwila Pkwy to Strander Blvd) Award construction bid.
Transportation Element of Comp Plan Adopt Comprehensive Plan.
Andover Park E /Industry Dr Approve contract for design.
Other Transportation Issues
Speed Study for Tukwila International Blvd
School Zone Issues
SCATBd Agendas
RECOMMENDATION
Information only.
W' \PW Eng \OTHER \Robin Tischmak \InfoMemo2012 TC WorkProgram.doc 65
M.-
SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd)
December 20, 2011
MEETING SUMMARY
Members
Councilmember Wayne Snoey
Mayor Dave Hill
Councilmember Ralph Shape
Mayor Pete Lewis
Bob Giberson
Maiya Andrews
Charlie Howard
Councilmember Marcie Palmer
Councilmember Les Thomas
Stacy Trussler
Councilmember Clarke Brant
Councilmember Bart Taylor
Kelly Hayden
Brian Ziegler
Elizabeth Leavitt
Dan Brewer
Councilmember Jeanie Burbidge
City of Covington (Chair)
City of Algona (Vice Chair)
City of SeaTac
City of Auburn
City of Tukwila (Alternate)
City of Burien (Alternate)
PSRC
City of Renton
City of Kent
WSDOT
City of Normandy Park
City of Milton
Pierce Transit
Pierce County (Alternate)
Port of Seattle
City of Des Moines (Alternate)
City of Federal Way
L Introduction, Comments, November 15 Meeting Summary
After introductions, the meeting summary of November 15 was adopted by the Board.
H. Reports, Communications and Citizen Requests to Comment
Chair Snoey reported that Sound Transit was awarded a $10 million TIGER III grant for
their Light Rail project between the SeaTac Airport and South 200 Street, and Pierce
County and W SDOT received a $15 million TIGER III grant for operational
improvements in the I -5 corridor in the Joint Base Lewis McChord area. The Chair also
informed the Board that SCATBd appointment and dues letters were sent out to member
jurisdictions, and that they should make sure to include SCATBd appointment items on
their respective council meeting agendas.
III. Nominating Committee Report and Vote for SCATBd Officers for 2012
The nominating committee reported that Mayor Dave Hill was nominated for SCATBd` s
2012 Chair and Mayor Lewis was nominated for Vice Chair. Chair Snoey asked if there
were any other nominations for SCATBd 2012 Chair and Vice Chair. Hearing no other
nominations, Chair Snoey called for a vote on the two nominations.
SCATBd ACTION: The Board voted unanimously in favor of electing
Mayor Hill for Chair and Mayor Lewis for Vice Chair as SCATBd's 2012
Officers.
67
Page 2
Chair Snoey recognized the services of SCATBd members who were retiring from the
Board in 2012, and presented certificates of appreciation to Ralph Shape, Les Thomas,
Joan Hernandez, Gordon Shaw, and Bill Boston. The Board also presented a certificate
of appreciation to Wayne Snoey for his service as SCATBd Chair for 2010 and 2011.
Chair Snoey thanked the Board for this recognition and said that his approach to the
SCATBd was to take a more proactive view of the agenda during his term as SCATBd
Chair, and focused less on education and more on advocacy for on transportation issues.
IV. SCATBd 2012 Legislative Message
Chair Snoey passed out a revised draft copy of the brochure with SCATBd's 2012
legislative message. He asked the Board to review the brochure.
Chair Snoey reported that he attended the December Seattle Chamber's Transportation
Partnership meeting and reminded the Board that SCATBd had talked about lending its
support to the Partnership earlier in the year. He noted that the Transportation Partnership
was similar to Pierce County's Regional Access Mobility Partnership and was more
heavily driven by business interests. Chair Snoey said that the Partnership's goal was to
support the Legislature in their development of a transportation funding package.
A motion was made, and seconded, for SCATBd to lend its support to the Transportation
Partnership. It was clarified that the motion to support the Partnership did not include a
financial element. Chair Snoey conveyed to the Board a note from Chris Arkills (who
was not able to attend the meeting) suggesting that SCATBd wait and see what the
Governor's transportation package looks like before lending its support to the
Transportation Partnership. Mr. Arkills said that this would be a good indicator of what
the Transportation Partnership should be promoting and then SCATBd could determine if
they want to lend their support the Transportation Partnership's message. Chair Snoey
called for a vote on sending a letter of SCATBd support to the Transportation
Partnership:
SCATBd ACTION: The Board unanimously approved sending a letter of
support to the Transportation Partnership and requesting the Partnership to
include SCATBd's logo on its list of supporters' web page.
A motion was made, and seconded, to approve the SCATBd 2012 legislative message
brochure. Chair Snoey shared comments from Doug Levy, who suggested a number of
revisions to the brochure language. Chair Snoey said the brochure was not just for the
legislators, but could also be handed out to the chambers of commerce, Kiwanis groups,
and downtown business groups.
Citing a lack of space and not wanting to wordsmith the brochure, the Board made minor
revisions to the brochure including revising the Federal Way Triangle project description
to include SR 161 and revised the description of the I -5 /SR 509 project. State
Page 3
Representative Pat Sullivan said he liked the brochure format, and said it had more
impact than a letter of support.
SCATBd ACTION: The Board unanimously approved SCATBd's 2012
message brochure to the State Legislature, with the suggested revisions.
Chair Snoey suggested that 2000 of the brochures be printed and given to Boardmembers
for distribution within their respective communities. It was suggested by Boardmembers
to hand out the brochure at the upcoming South County Chambers Legislative Breakfast
meetings. A motion was made and seconded to budget $1000 from the SCATBd dues to
print 2000 copies of the brochure. Jeanne Burbidge said she could also pass out copies of
the brochure at their Chamber meeting. Ms. Burbidge suggested printing more copies if
it was cheaper, Chair Snoey suggested starting with 2000 copies and reprint the brochures
if necessary.
SCATBd ACTION: The Board unanimously approved a budget of $1000 for
the printing of 2000 copies of the brochure.
V. Representative Pat Sullivan 2012 Legislative Session, Working Together to
Address Transportation Issues
Chair Snoey introduced Pat Sullivan, State Representative from the 47 District and
former Mayor of the City of Covington. Chair Snoey said Representative Sullivan serves
on the Ways and Means Committee, and was elected majority leader last year.
Representative Sullivan informed the Board that the primary focus of the 2012
Legislature will be the operating budget, but there is still great interest in transportation
issues. He said based on the recommendations from the Connecting Washington Task
Force, the Governor is expected to come out with a transportation package within the
next couple of weeks, and said she has made it clear that she wanted a transportation
funding package on the November ballot. He said discussion among legislators is focused
on the timing of the ballot measure. If a transportation package is on the November
ballot, then he expects an operating measure will be on the spring ballot. Representative
Sullivan commented on the Transportation Commission's survey on transportation issues,
which had less of a focus on new jobs and capacity and more of a focus on preservation
and maintenance. He said because of his local government experience, he was well aware
of local government transportation funding needs. He recognized local governments
needed new funding sources and more direct funding from the state to local governments.
Representative Sullivan also discussed how the eastside cities do a good job of pulling
their legislators together with businesses to push their legislative agendas. He noted the
South County area jurisdictions and business community did not have a similar
relationship with their legislators. He said a better effort is needed to bring the groups
together. He said without this cooperation Seattle and the eastside cities will have an
advantage over the South County area. Representative Sullivan suggested it was time to
Page 4
engage with the larger South County companies such as Boeing, so that they could help
to help carry SCATBd's message to the State Legislature.
Mayor Lewis said that Representative Sullivan's comment of meeting with South County
Legislators was an important point to make. He said was up to cities the make sure south
end legislators come together with local cities and businesses. Chair Snoey noted that
Eastern Washington legislators recognized the importance of the Puget Sound region to
the State of Washington economy. Mayor Hill said he was concerned about putting too
much on the ballot, indicating that there is a public perception that there is still too much
fat in government. He said a transportation funding ballot would be a difficult sell to the
public right now, people feel that they pay enough tax. He added that he hoped that there
will be a good marketing campaign to sell the need to the public.
Mayor Lewis reiterated the need for the South County jurisdictions to work with local
legislators to get them to meet with cities, chambers, and business representatives to talk
about local issues. He said that they needed to address this disconnect with local
legislators and that they needed, at the least, to come together a few times a year. Chair
Snoey said 2012 was a good time to push this issue. Jeanie Burbidge suggested inviting
State Senator Tracy Eide to a future SCATBd meeting.
VI. PSRC Updats
Charlie Howard briefed the Board on the Project Prioritization process feedback that they
received from the Executive and the Transportation Policy Boards. PSRC staff was told
to proceed with the project prioritization process development and apply it to the projects
in Transportation 2040 leading to an update process that will begin in 2012 and adoption
in 2014. Mr. Howard said the Executive Board directed PSRC staff to delay asking for
public comment on the prioritization process in December and a General Assembly vote
in early spring as was originally planned. The Executive Board felt the prioritization
process was not completely vetted, and that it needed more testing. The PSRC was told to
proceed under Executive Board guidance, and reschedule the public comment until a
finalized prioritization process was developed in late 2012. Mr. Howard said the
prioritization process will be wrapped into the 2012 Transportation 2040 update and will
then be reviewed by the General Assembly in 2014.
Mr. Howard talked about the PSRC project section process used to allocate Federal grant
funds. He said the project selection process was delayed until this year because of
funding uncertainties. A subcommittee of the Transportation Policy Board was convened
to provide policy advice to PSRC staff on how to select projects. Councilmember Jeanne
Burbidge was the subcommittee's Chair. Mr. Howard said that the funding targets were
$284 million in transit funding and $136 million on the highway side. He said the
subcommittee recommended new project selection policy guidance that included a- 5%
set -a -side for maintenance and preservation projects. The maintenance and preservation
funds will be distributed out to the countywide groups who will then select local
70
SCATBd Meeting Minutes
December 20, 2011
Page 5
maintenance and preservation projects on a competitive basis. The subcommittee asked
PSRC staff to craft a funding distribution process that would not penalize jurisdictions
that have robust maintenance and preservation programs. Mr. Howard said that the call
for project application will be out in the late February /early March time frame. The
Transportation Policy Board will review the recommendations at their January 12
meeting, and the Executive Board will take action on the Project Selection Subcommittee
recommendations at their January 26 meeting. Mr. Howard also noted that the
subcommittee recommended taking a $15 million Surface Transportation Program funds
reduction due to the 2010 South Park Bridge allocation from the Regional portion of
funds. They recommended including the South Park Bridge project on the list of
recommended Regional projects, and having them be incorporated into the geographic
equity discussion as a recommended project from King County.
Other Attendees:
Cathy Mooney, City of Kent
Jim Seitz, City of Renton
Ed Conyers, WSDOT
Robin Mayhew, PSRC
Tom Gut, City of SeaTac
Paul Takamine, Ding County DOT
Monica Whitman, SCA
71
72
SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd)
MEETING
Tuesday, January 17, 2012
9:00 11:00 a.m.
SeaTac City Hall
4800 South 188 Street
SeaTac
It 1 11
1. Open Meeting
Action
9:00 a.m.
Introductions
Approve summaiv of December 20, 2011 SCATBd
Meeting*
2. Reports, Communications and Citizen Requests to
Reports and
9:10 a.m.
Comment
Discussion
Chair or Vice Chair
Participant Updates from TPB, RTC and Other
Regional Committees
RapidRide F Line Update
Citizen Comment
3. SCATBd 2012 Work Program*
Discussion and
9:30 a.m.
Possible Action
4. Sound Chambers of Commerce Legislative Coalition
Report and
9:50 a.m.
Legislative Message Nancy Wyatt, Auburn Area Chamber
Discussion
of Commerce
5. Governor's Transportation Proposal and Outlook for 2012
Report and
10:20 a.m.
Legislative Session
Discussion
Joint subarea meeting on Februaiy 3, 2012
Next steps
6. PSRC 2012 Project Selection Process
Report and
10:40 a.m.
Proposed changes to process
Discussion
Schedule
*Attachment to agenda
73
74
South County Area Transportation Board
2012 State Legislative Session
Advocate for SCATBd priorities as stated in adopted legislative message
Consider joint legislative message with other subareas
Look for opportunities to coordinate legislative messages with RAMP /Pierce County.
Monitor other state legislation that affects regional transportation
Metro Strategic Plan
Monitor and provide input on implementation of Strategic Plan and 2012 work items
1. Transit Incentive Plan (March)
2. Right Size Service Implementation (February and June)
3. Ride Free Area Phase Out Plan (May)
4. Annual Service Guidelines Report (April)
5. Alternative Service Five Year Plan (June)
6. Updates (April)
Monitor plans for annual service changes (June and October)
Regional Planning Activities
Provide input on regional prioritization process for update of Transportation 2040
Participate in 2012 project selection policy framework and process
Monitor current plans and activities in South County area as identified by members
Monitor Growing Transit Communities progress and provide input
Major Corridor Project Implementation and Funding
Advocate for State funding for staff support to continue work on SR 509 project
Continue advocacy for funding for SR 167 /SR 509/I -405 corridors.
Monitor implementation of SR 520 tolling for implications to other corridors.
Monitor activities for replacement of the Alaskan Way Viaduct, particularly as they may
affect South King County areas
Monitor Sound Transit's light rail segment between SeaTac Airport and South 200
Street /South Corridor planning, and provide input
Monitor Sound Transit's station area access studies
Monitor WSDOT's SR 516 corridor study, and provide input.
75