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Home My WebLink AboutCOW 2012-01-23 COMPLETE AGENDA PACKETTukwila City Council Agenda COMMITTEE OF THE WHOLE Jim Haggerton, Mayor Councilmembers: Joe Duff ie Dennis Robertson David Cline, City Administrator Allan Ekberg Kathy Hougardy Verna Seal, Council President De'Sean Quinn Kate Kruller To be followed by a Special Meeting Monday, January 23, 2012, 7:00 PM 1. CALL TO ORDER PLEDGE OF ALLEGIANCE Tukwila City Hall Council Chambers 2. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. SPECIAL a. A resolution establishing the meeting schedule for the Council Pg.1 ISSUES Committees. 4. REPORTS 5. MISCELLANEOUS 6. EXECUTIVE SESSION b. A resolution declaring Municipal Court equipment as surplus and Pg.11 authorizing its disposal. c. Contract Supplement No. 2 with KBA for Southcenter Parkway project Pg.21 construction management services. d. An Interlocal Agreement with King County for the Boeing Access Road Pg.31 Bridge Project to provide repairs. e. A contract for the 42nd Avenue South Project from Southcenter Pg.37 Boulevard to South 160th Street. f. Acceptance of grant from the Transportation Improvement Board for Pg.93 the Andover Park West project. a. Mayor c. Staff b. City Council d. City Attorney e. Intergovernmental 7. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2365 Res #1760 1. CALL TO ORDER ROLL CALL 2. CONSENT AGENDA Approval of vouchers. 3. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or tukclerk @tukwilawa.gov). This notice is available at www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your continents to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on continents received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Lutials ITEM NO. Meeting Date Prepared by Mayor's review Council review 01/23/12 CO 02/06/12 CO 3.A. ITEM INFORMATION STAFF SPONSOR: CHRISTY O'FLAHERTY ORIG]NA],AGI_,NDA DA'1'1',: 1/23/12 AGI?ND 1 Trr],I A resolution formally accepting the Council Committee Schedule CxI'I�'(;c)R)' Discusviotz Molion Resolution Ordinance BidAwatd PuhlicHeatzng Other lltg Date 1123112 11tg Date t1ltg Date 2/6/12 Mtg Date Ali Date Ali Date Al/ g Date SI) )NSoR Council Mayor HR DCD Finance Fire IT P &R Police PIV S] >oNSoR'S It is in the best interest of the City to adopt a Council resolution establishing the meeting SUMMARY dates, times, and locations of the 4 standing Council Committees. On May 3, 2010, Resolution #1713 was adopted for that purpose. In 2012, the time of the Finance and Safety and Transportation Committee meetings changed from 5:00 to 5:15 p.m., necessitating an updated resolution. Rk\'Ik\\/FD BY CONV Nltg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 1/18/12 <CANCELLED> COMMITTEE CHAIR: QUINN <APPROVED FOR COW> RECOMMENDATIONS: SPONSOR /AD>\ -t]N. City Clerk Co MM :r. Committee Chair Quinn approved to go to C.O.W. COST IMPACT FUND SOURCE EXPI:NDI7 UIW RI';OUIRI ~-7) AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG.DATE1 RECORD OF COUNCIL ACTION 1/23/12 2/6/12 MTG.DATEI ATTACHMENTS 1/23/12 I Informational Memorandum dated 1/11/12 Draft Resolution Resolution #1713 Minutes from the Finance and Safety Committee meeting scheduled for 1/18/12 2/6/12 i x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Christy O'Flaherty, City Clerk DATE: January 11, 2012 SUBJECT: A Resolution formally adopting the Council Committee Meeting Schedule ISSUE It is in the best interest of the City to adopt a Council resolution establishing the meeting dates, times, and locations of the 4 standing Council Committees. On May 3, 2010, Resolution #1713 was adopted for that purpose. In 2012, the time of the Finance and Safety and Transportation Committee meetings changed from 5:00 to 5:15 p.m., necessitating an updated resolution. BACKGROUND The Council passed Ordinance #2024 on July 21, 2003 which established Council Meeting procedures. Section 2.04.180 states there are 4 standing Committees of the Council, consisting of 3 members each. The ordinance specifies the Council President shall appoint the membership of each Committee, and the Committee Chair shall set the schedule of meetings. DISCUSSION RCW 42.30.030 states "All meetings of the governing body of a public agency shall be open and public and all persons shall be permitted to attend any meeting of the governing body of a public agency, except as otherwise provided in this chapter." To ensure the greatest adherence to the Open Public Meetings Act, it is in the best interest of the City to formally adopt legislation, by way of a resolution, that establishes the Council Committee meeting days, times, and locations. If and when the Council chooses different dates, times, or locations for the Council Committee meetings, a new resolution reflecting the changes will be adopted at that time. RECOMMENDATION The Council is being asked to consider this item at the January 23, 2012 Committee of the Whole meeting and subsequent February 6, 2012 Regular Meeting. ATTACHMENTS Resolution in draft form Resolution #1713 WA2012 Info Memos- CouncihCommitteeSchedule.doc 9 rd 1c bwlxa .1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE MEETING SCHEDULE FOR CITY COUNCIL COMMITTEES, AND REPEALING RESOLUTION NO. 1713. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, it is in the best interest of the City to inform all citizens of all City Council Committee meeting days, times and locations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2.04.180, there are four standing committees of the Council, consisting of three members each. A quorum of the Tukwila City Council (four members) will not be present at any Council Committee meetings. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. The Chair for each committee shall set the schedule of meetings and cause them to be published. All meetings are open to the public. Section 2. The Council Committee meeting schedule and locations are as follows: 1. Community Affairs and Parks Committee meetings shall be held on the second and fourth Monday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:00 p.m. 2. Finance and Safety Committee meetings shall be held on the first and third Tuesday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:88 -15 p.m. W: \Word Processing -City \Resolutions \Council Committee Meeting Schedule Revised for 2012.doc 12 -23 -11 MH:bjs Page 1 of 2 9 3. Transportation Committee meetings shall be held on the first and third Monday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:99 -15 p.m. 4. Utilities Committee meetings shall be held on the second and fourth Tuesday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:00 p.m. Section 3. Committee meetings falling on a Monday holiday will be held on Tuesday, with the regularly scheduled Tuesday meeting moving to Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. Section 5. Repealer. Resolution No. 1713 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number Shelley M. Kerslake, City Attorney W: \Word Processing -City \Resolutions \Council Committee Meeting Schedule Revised for 2012.doc 12 -23 -11 MH:bjs Page 2 of 2 X r 1908 City of Tukwila Washington Resolution No. l q 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE MEETING SCHEDULE FOR CITY COUNCIL COMMITTEES. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, it is in the best interest of the City to inform all citizens of all City Council Corrunittee meeting days, times and locations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2.04.180, there are four standing committees of the Council, consisting of three members each. A quorum of the Tukwila City Council (four members) will not be present at any Council Conunittee meetings. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. The Chair for each conunittee shall set the schedule of meetings and cause them to be published. All meetings are open to the public. Section 2. The Council Committee meeting schedule and locations are as follows: 1. Corr nunity Affairs and Parks Committee meetings shall be held on the second and fourth Monday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:00 p.m. 2. Finance and Safety Committee meetings shall be held on the first and third Tuesday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:00 p.m. 3. Transportation Committee meetings shall be held on the first and third Monday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:00 p.m. 4. Utilities Committee meetings shall be held on the second and fourth Tuesday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:00 p.m. Section 3. Committee meetings falling on a Monday holiday will be held on Tuesday, with the regularly scheduled Tuesday meeting moving to Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. PASSED BY THE CITY COUNCIL OF HE CITY OF TUKWILA, WASHINGTON, at a Regular Council Meeting thereof this r�V da of ___a VI_ 2010. ATTEST AUTHENTICATED: C CMCAal Dennis Robertson, Council President ty O' Chris y F Y, Cit Cldf APPROVED AS TO FORM BY: N Filed with the City Clerk: �I /n Passed by the City Council: P Offi� ty,Attorney Resolution Number: I 1 I W:\Word Processing \Resolutions \Council Committee Meeting Schedule,doc MH:ksn 04/28/2010 Page 1 of 1 h x FINANCE AND SAFETY COMMITTEE Meeting Minutes January 18, 2012 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Meeting cancelled due to inclement weather Staff: Meeting cancelled due to inclement weather CALL TO ORDER: No meeting due to inclement weather City of Tukwila Finance and Safety Committee Due to inclement weather, the Finance Safety Committee meeting was cancelled. As per direction given at the Regular City Council meeting on January 17, 2012, pending cancellation of the this Finance Safety Committee meeting, items A and B below will move forward to the January 23, 2012, COW without Committee recommendation. Please note that although the items have not been discussed by Committee, they are being forwarded to COW due to scheduling considerations as well as the non controversial nature of these items. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Meeting Schedule for Citv Council Committees Meeting cancelled due to inclement weather. FORWARD TO JANUARY 23 COW FOR DISCUSSION. B. Resolution: Surplus and Disoosition of Municival Court Eaumment Meeting cancelled due to inclement weather. FORWARD TO JANUARY 23 COW FOR DISCUSSION. C. Sales Tax Miscellaneous Revenue Report Meeting cancelled due to inclement weather. INFORMATION ONLY. III. MISCELLANEOUS Next meeting: Tuesday, February 7, 2012 5:15 p.m. Conference Room #3 40 Committee Chair Approval Minutes by KAM. F lu COUNCIL AGENDA SYNOPSIS Lsitialr ITEM NO. Meetigz Date Prepared by Mayor's review Couacil review 01/23/12 LRK 02/06/12 LRK 3.6. ITEM INFORMATION STAFF 'SPONSOR: KIMBERLY A. WALDEN ORIGINA],AG17' '.NDA DATE': 01/23/12 AGP:NDA I'rl .m Trrl_l Request from the Municipal Court to dispose of the 1999 V -tel Video Arraignment System C.A77?(;ORY ®Di.rcu.rsion ❑Motion Resolution Ordinance .Bidzlward I ublic Hearing Other AIJg DnJc 1123112 Altg Date Aft Date 2106112 Al /g Date Mtg Date A4tg Date Altg Date SPONSOR Cou&il Mgyor HR DCD .Finance .Fire IT P &R Police PI,V SPONSOR'S Tukwila Municipal Court request approval to dispose of the retired V -tel Video Arraingment SUMMARY Equipment. cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/ 18/12 COMMIT T Er CHAIR: DE'SEAN QUINN RECOMMENDATIONS: SP()NSOR /ADNIIN. Tukwila Municipal Court CM Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPrNni'I'URI'. RI� QUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 Fund Source: Comments: MTG. DATE 01/23/12 RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 01/23/12 Informational Memorandum dated 1/10/12 Resolution in draft form Minutes from the Finance and Safety Committee meeting scheduled for 1/18/12 02/06/12 11 12 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Kimberly Walden, Presiding Judge LaTricia Kinlow, Court Administrator DATE: January 10, 2012 SUBJECT: Disposal of 1999 Video Arraignment Equipment (Sony V -tel System) ISSUE The obsolete video arraignment equipment is currently housed in the courtroom taking up usable space. BACKGROUND The Sony V -tel Video Arraignment System was purchased in 1999 and used through 2006 for video court. During the remodel of the chambers, a new Polycom Video Conferencing System was purchased, and is currently being used for video hearings. The V -tel is obsolete and was retired by the Finance Department in 2008. DISCUSSION With the technological advancements of video conferencing systems, and considering the fact that the Sony system is more than ten years old, there is no market for this equipment. Having replaced the V -tel with the Polycom Video Conferencing System, the court has no use for this obsolete equipment and desires to dispose of it. RECOMMENDATION The Committee is being asked to forward the resolution for consideration at the January 23, 2012 Committee of the Whole meeting and subsequent February 6, 2012 Regular Meeting. ATTACHMENTS General Fixed Assets Equipment Inventory Resolution in draft form iR, 14 z Q. 0 N O O 0 0 0 0 0 rn O O O O N O O O to to to di fA H3 f9 b9 00 N IQ b1 Vi to 0 0 0 0 0 0 0 0 0 0 0 O O O fA to to E9 fA N3 to to fA to fA t9 to fA (O rn O OOO O of rn rn rn W M M 6rn9 (,6 O O O O Q O O O n O O O o O e» en FA fA 69 <o m o N o co o rn rn rn ap W (O M rn N r r rn M N Q Q to M M 69 rn to N to r eii IA 1n N N tp try t9 fJ3 Vi M r n Q c0 r o n o M M Qm ^o��nMM�`oM n .n �n or�M�cnrnoovo cO �n �n y N y y cD rn0 O> O O O N O O W c N N O N` N O N N O M N N O cp M M O> O7 (O n n r Q 0 Q Q Q O O O 0 0 0 0 0 0 0o O O O d3 to EA Fry t9 f9 Hi fA to fA N3 to Yf rn O O O O rn V N Z L N N O M a0 O O ro i 6 M rn M 6�br9 �tA Vi O M 6 6 a 000 0o rn rn rn rn rn 0 0 0 0 o rn N N N N N M M x N N M M N N 3 C y C (n V) U U d N 0 D o (D Z U Z E o Q z a U O 2 m w c C N O y T O y b E y= a T E� y `a a' aa` c E o m v m4 c C t w rn cD Sl E U p U QJ 7>N 2 u a' NJ W O Orn.- NQNCpr nm N N N N M M M M M M a <LLu ddd a (D CD LL u- 0 (D CD IV r r O y N O m O LL m LL a N m Z O b n O �Q CL (D y D co �o ro<O cO <OQ Q 000M�norno�nno�w 'G m rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U Q fn a C d ip O n 2 4 Z o o a o@ O y r ry Z m�?m Lij Y1 E y U E O N '2 m y w Z v p (n o O d a, d Z (n c0 N C O m p iv LL d i m m T O O c N� 0 n LL a`� o m m o N O a a E o m U v a N C7 m �p D D E a m E T Z T Z O O C O U a N d rn C c o o° E m E d E m m °a `o°' N O S E cp z a U U m E„ E t oo o E> N Y J N Q Y f a L ai a 3 o o a°i 0 Q V fr E O N (0 rn O Q (n m m O O O Q N O J V N (n O t U cn>> a: 0 a. a a s> a- (0 C 41 O t <ONn n m C o M M n co rnO �N a M a Q N N N N N M M M M I"> U a U a N aaaadadaaaaQQdaadaadQadd LL y O LL LL LL LL LL LL LL LL LL LL LL 0 LL LL LL LL LL LL LL LL LL LL LL LL N H 15 fA fA f,9 M to to H3 O O fA W c0 r 0 Q O M W O q C 41 U C c f O o N O Q'- cp W cONn M lO N Q N n m Vi fA f9 b3 f9 M�69 b9 E m O d O m I! N O O O O 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 fA to fA to N U3 f9 fA fA fA H3 H3 t9 fA fA b9 b9 69 fA tl3 f9 b9 O O O N N h rn h M O c0 c0 n I Q N cO O r Q cD tO O (O of O O N n M Q N O tO l° 00 r N M M O O U O. n n V3 N� H Q Q U3 b9 E9 t9 X 69 b9 to �69� W fA to fA d3 b969 EAN N fAO M fp N O Q rn N Q) Q M p O ti oMCO C°r�o t». rnaorn n W cp O O. b9 fA fA fA M tl9 f9 di fA fA fA N O! M v 7 Q Q ry n t0 b O O U 6 0 O N O cD 7 n rn 0 O Q N N N n N (D M O N N m M M N n n H3 fA fA fA Hf di fA fA fA Q� O� R R U N N fA to to cA fA to to M3 di W Q Q O Q of cD N n N O r M (D N O Q O) h rn Q M tp o rnrcON��n cO COQ-- M N N 7 n m O a° c L r n c 6 c0 N n t»eF»v> i»ei �f» y v3»i»i»in en i»en vi m a OQ w y w y y y y En, N N N N m. N N N N 1O i. d T T T T T T T T 7 Q N N (D (O Q O o O O N rn O MO n M Q N N r c0 t0 (O cD [D rn rn r O n O n N 0 b cO y m n n M N to Q Q O cO N N N N O O M OM M V N N Orn r O O A W O O y Hi to fA fA 69 fA fA fA 69 69 to ER k9 to to t9 fA b9 di t9 f9 H3 fA fA to d a' N N N O M N N Q Q OO N N N N O p M O M N Q N n N N O N (D M M� r In to n n rn rn Vi t9 N3 Q fA M N C fA to t9 Hi t9 fA t9 69 Hi 63 69 EA v H3 Vi to fA to yy y D co �o ro<O cO <OQ Q 000M�norno�nno�w 'G m rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U Q fn a C d ip O n 2 4 Z o o a o@ O y r ry Z m�?m Lij Y1 E y U E O N '2 m y w Z v p (n o O d a, d Z (n c0 N C O m p iv LL d i m m T O O c N� 0 n LL a`� o m m o N O a a E o m U v a N C7 m �p D D E a m E T Z T Z O O C O U a N d rn C c o o° E m E d E m m °a `o°' N O S E cp z a U U m E„ E t oo o E> N Y J N Q Y f a L ai a 3 o o a°i 0 Q V fr E O N (0 rn O Q (n m m O O O Q N O J V N (n O t U cn>> a: 0 a. a a s> a- (0 C 41 O t <ONn n m C o M M n co rnO �N a M a Q N N N N N M M M M I"> U a U a N aaaadadaaaaQQdaadaadQadd LL y O LL LL LL LL LL LL LL LL LL LL LL 0 LL LL LL LL LL LL LL LL LL LL LL LL N H 15 lC-i DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING THE TUKWILA MUNICIPAL COURT SONY VTEL VIDEO ARRAIGNMENT EQUIPMENT AND ACCESSORIES AS SURPLUS AND AUTHORIZING THEIR DISPOSAL. WHEREAS, the Tukwila Municipal Court purchased the Polycom Video Conferencing System in 2006 during the court remodel project; and WHEREAS, the Sony VTel video arraignment equipment previously used is obsolete and cannot be used for any other purpose, and has not been used by the Court or any other City department since 2006; and WHEREAS, the VTel video arraignment equipment has no monetary value; and WHEREAS, the VTel video arraignment equipment was retired by the City of Tukwila's Finance Department in 2008; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The Sony VTel video arraignment equipment and accessories are hereby declared surplus. Section 2. Mayor Authorized. The Mayor is hereby authorized to initiate the disposal of the Sony VTeI video arraignment equipment and accessories. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 1 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: W: \Word Processing \Resolutions \Court V -Tel equipment surplus 1 -10 -12 TK:bjs Page 1 of 1 17 lE'3 FINANCE AND SAFETY COMMITTEE Meeting Minutes January 18, 2012 S: 00 p.m.; Conference Room #3 PRESENT Councilmembers: Meeting cancelled due to inclement weather Staff: Meeting cancelled due to inclement weather CALL TO ORDER: No meeting due to inclement weather City of Tukwila Finance and Safety Committee Due to inclement weather, the Finance Safety Committee meeting was cancelled. As per direction given at the Regular City Council meeting on January 17, 2012, pending cancellation of the this Finance Safety Committee meeting, items A and B below will move forward to the January 23, 2012, COW without Committee recommendation. Please note that although the items have not been discussed by Committee, they are being forwarded to COW due to scheduling considerations as well as the non controversial nature of these items. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Meetine Schedule for Citv Council Committees Meeting cancelled due to inclement weather. FORWARD TO JANUARY 23 COW FOR DISCUSSION. B. Resolution: Surplus and Disoosition of Municioal Court Eauivment Meeting cancelled due to inclement weather. FORWARD TO JANUARY 23 COW FOR DISCUSSION. C. Sales Tax Miscellaneous Revenue Report Meeting cancelled due to inclement weather. INFORMATION ONLY. III. MISCELLANEOUS Next meeting: Tuesday, February 7, 2012 5:15 p.m. Conference Room #3 X Committee Chair Approval Minutes by KAM. 19 20 COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 01/23/12 BG 02/06/12 BGIVA 3.C. AGENDA ITEM TITLE ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 01/23/12 Southcenter Parkway Extension's KBA Construction Management Supplement CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing ❑Other ,Aft g Date 01/23/12 Mtg Date 02/06/12 Mtg Date Mtg Date Mtg Date Aft Date t17tg Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PWI SPONSOR'S KBA, Inc. is currently the construction management consultant for the Southcenter SUMMARY Parkway Extension Project. Supplement No. 2 with KBA will extend the construction management services needed as there have been delay issues with the Nationwide 14 permit. Project completion is now anticipated in July 2012. Council is being asked to approve Supplement No. 2 with KBA, Inc. in the amount of $390,000.00. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/17/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMFFFEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $390,000.00 $750,000.00 Fund Source: 104 ARTERIAL STREETS (PG 12, 2012 CIP) Conanzents: IMTG.DATEI RECORD OF COUNCIL ACTION 01/23/12 02/06/12 MTG. DATE 1 ATTACHMENTS 01/23/12 I Informational Memorandum dated 01/13/12 Page 12, 2012 CIP KBA Inc. Supplement No. 2 Minutes from the Transportation Committee meeting of 01/17/12 02/03/12 21 22 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Director of Public Works DATE: January 13, 2012 SUBJECT: Southcenter Parkway Extension Project No. 98410437, Contract No. 10 -038 KBA Construction Management Services Supplement No. 2 ISSUE Approve Supplement No. 2 with KBA Inc. to extend construction management services for the Southcenter Parkway Extension Project. BACKGROUND KBA, Inc. is currently under contract as the City's construction management consultant for the Southcenter Parkway Extension Project. The original consultant contract with KBA was in the amount of $35,000.00 and was executed on March 12, 2010 to get the project underway. Subsequently, Supplement No. 1, in the amount of $2,488,950.00, was executed on May 18, 2010. DISCUSSION Due to various construction issues encountered, including the Nationwide 14 permit approval delay from the US Army Corp of Engineers and unsuitable soil conditions for underground work, the timeline of this road project has been extended. The initial construction completion date was January 2012; while the anticipated completion date is currently July 2012. As a result, KBA construction management services are needed beyond the original contract time and fees. This contract supplement will allow KBA, Inc. to continue providing construction management services for the next few months, but with a reduction in staffing. At the same time, two more in- house Public Works' project management staff members will be utilized for this project to replace the reduced CM consultant support. With Supplement No. 2, KBA's new total contract amount will be $2,913,950.00. The total construction management budget for the Southcenter Parkway Extension project in the 2012 CIP is $3,216,000.00. The new date for completion will be September 30, 2012. RECOMMENDATION Approve Supplement No. 2 to Contract No. 10 -038 with KBA, Inc. in the amount of $390,000.00 and consider this item at the January 23, 2012 Committee of the Whole and subsequent February 6, 2012 Regular meeting. Attachments: Page 12, 2012 CIP Supplement No. 2 with KBA, Inc. W:1PW Eng\PROJECTSW RW 8 RS Projects198410437 SC Pkwy Extension( 57th Ave S)1ConstructioMl3efore Con1KBA'S ContracAlnfoMemo KBA Supplement #2 gl 1- 13- 12.doc 23 24 CITY OF TUKWILA CAPITAL PROJECT SUMMARY Project Location 2012 2017 Capital Improvement Program 12 2012 to 2017 PROJECT: Southcenter Pkwy (S 180 St S 200 St) Project No. 98410437 Extend 5 -lane Southcenter Pkwy to 200th St and include curbs, gutters, sidewalks, drainage, and DESCRIPTION: sewer improvements. See corresponding water and sewer projects CIP pages. JUSTIFICATION: Southwest access needed for commercial business district (CBD) and development of adjoining area. S STATUS: Design and right -of -way completed in 2009, construction started in 2010 with completion in 2012. MAINT. IMPACT: Additional street, sewer and surface water maintenance. Design grants from Federal STP for $196k and $150k from State AIP. Construction grants include $10m in COMMENT: State grants, $2m TIB grant, and $3.5m in Federal Earmark grant. Puget Sound Energy, Highline Water District, Segale Properties, and King County (sewer) will pay for a portion of costs. City Bond of $4.388m in 2010. FINANCIAL Through Estimated (in $000's) 2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL EXPENSES Design 1,345 21 1,366 Land(R/W) 11 11 Const. Mgmt. 1,166 1,300 750 3,216 Construction 2,190 7,102 5,545 14,837 TOTAL EXPENSES 4,712 8,423 6,295 0 0 0 0 0 0 19,430 FUND SOURCES Awarded Grant 4,209 4,000 5,306 13,515 Bonds 4,388 4,388 Mitigation Actual 12 21 33 Mitigation Expected 361 361 City Oper. Revenue (3,897) 4,402 628 0 0 0 0 0 0 1,133 TOTAL SOURCES 4,712 8,423 6,295 0 0 0 0 0 0 19,430 Project Location 2012 2017 Capital Improvement Program 12 h O �Tp Y de, a Rm Vplpe�tl tlr� f M:d:e,n pr SekOn S SIR S, h O �Tp Y de, a Aft Washington State vI/ Department of Transportation 26 Organization and Address Supplemental Agreement KBA, Inc. Number 2 11000 Main Street Original Agreement Number Bellevue, WA 98004 10- 038(a) Phone: 425- 455 -9720 Project Number Execution Date Completion Date 84 -RW37 3/12/10 9/30/12 Project Title New Maximum Amount Payable Southeenter Parkway Extension 2,913,950.00 Description of Work Continue to provide Construction Management services per the revised Scope noted below. Extend completion date from 4/1/12 to 9/30/12, and increase budget an additional $390,000.00 to cover added costs. The Local Agency of City of T u kwiia desires to supplement the agreement entered into with KBA, Inc. and executed on 3/12/10 and identified as Agreement No. 10- 038(x) All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit A -2. 11 Section IV, TIME FOR COMPLETION, is amended te- ehan -ge4he-- n-un-,be, I cu,esnda, des -for eempletsrro€ -t)c vv3, *to read: 9/30/12 III Section V, PAYMENT, shall be amended as follows: Authorized maximum amount payable shall increase $390,000.00 to a new maximum amount payable of $2,913,950.00, as set forth in the attached Exhibit E -2, as get feh in tt;e staeh Cx�itrt rh, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: KBA, Inc. -Consbltant Signature Kristen A. Beat President B City of Tukwila Approving Authority Signature DOT Form 140 -063 EF Revised 9/2005 Date KBA, Inc. January 4, 2012 EXHIBIT A -2 Supplement 2 SCOPE OF SERVICES Construction Management and Construction Phase Design Support Services for Southcenter Parkway Extension City Project No. 84 -RW37 This Supplement 2 to the Agreement dated March 12, 2010, is to continue the services begun under the Construction Management Services scope authorized May 18, 2010 by Supplement 1. Supplement 2 makes the following changes to the scope, as requested by the City, to manage their available budget as a result of the increase in overall project duration, due primarily to the delays caused by the USACE permit issue. All other scope provisions in the original Agreement and Supplement 1 remain in effect, except as expressly modified by this Supplement 2. The Consultant will continue to provide services in accordance with the original scope in Supplement 1, with the following revisions, and according to the timetable detailed below. i. 1 f1lJV 1 IVIV IVIAIYAl7�L1VIEIY 1 SER A. Project Management This task will extend through expiration of this Agreement. B. Preconstruction Services This task is completed. C. Construction Services, Contract Administration These tasks will be performed by the Consultant up to the limits of the revised budget, and with the changes described below. 15. Document Control. When all Consultant personnel leave the project, whether before or after completion of construction, the project records on SharePoint will remain available to the Client in a read -only format for approximately 6 months after that date. 17. Project Closeout. The Consultant will assist with project management and closeout to the limits of their available budget. Due to the reduced staffing level, some tasks may need assistance from the Client to complete, or may need to be eliminated. D. Construction Services, Field Responsibility for these tasks will be shared between the Consultant and the Client beginning in January 2012, according to the schedule below. Client inspector and assistant resident engineer will be coordinated by and report to the Consultant Resident Engineer, and will comply with the task responsibilities detailed in the Supplement 1 Scope of Services, unless changed by the City Project Manager or City Senior Construction Engineer. The Consultant and Client will coordinate to determine who will provide staff to account for fluctuations in workload as dictated by the Contractor's operations and schedule, including night shift, weekend work, and multiple operations. 1. Two Consultant inspectors (1 KBA and 1 Anchor /QEA) will be removed from the project in December 2011, and replaced by one City inspector (Scott Moore). 2. KBA's chief inspector (Paul Garrett) will transition off the project and will be replaced by one City Project Manager, serving in a role of assistant resident engineer, at a future date to be determined. This future date is likely to be in the middle to later part of January 2012. 3. Should City staff not be available on this timeline, the need to keep the Consultant /Subconsultant project staff on site will reduce the time the Consultant is able remain on the project, unless additional budget is authorized by supplement to this Agreement. E. Assumptions All assumptions remain in force, with the following revision: 1.a. Field Office Lease The office lease expires March 31, 2012. At that point, the Client will decide whether to extend the lease on a month -to -month basis, and /or relocate the construction S: 1ProjectslCmlmcts \Clienniukwila\10005 SouthcenterPadcwayExtl Drafts &NgotiationF3 cords lin- houseDralts \SuppZ%Supp2£xA2 -Scope 2012 01 1 of 2 27 KBA, Inc. January 4, 2012 office to City Hall. The Consultant must provide a 30 -day notice to the property manager before vacating the field office. Packing and moving of the office will be project chargeable. II. DESIGN SUPPORT DURING CONSTRUCTION A. These tasks will continue to be performed by DEA and their subconsultant, PanGeo (the Geotech of record). The level of effort and estimated budget for DEA has been increased to encompass design changes and investigations such as ADA compliance issues, etc., as well as to provide services during the extended construction duration. IV. IMPACTS TO SUBCONSULTANTS All existing Subconsultants will remain under contract to the Consultant and be available to the Project to perform their original scopes of services, to the limits of the available total budget, with the following exceptions: A. DEA see Section fl, above. B. The level of effort and estimated budget for Anchor /QEA has been reduced to reflect their inspector leaving the project by the end of December. Anchor /QEA will continue to provide on- call erosion control visits and reporting. C. The level of effort and estimated budget for HWA has been increased to allow them to continue to provide required materials testing during the extended construction duration. D. Envirolssues will be kept under contract, but with minimal involvement. S:1 Projects \Conlracls\ClientlTukwila1 10005_ SoulhcenterParkwayExtlDratls& NegotialionRecords \ln- house0raflslSupp2\Supp2 ExA2 Scope-2012 04 2 of 2 TRANSPORTATION COMMITTEE Meeting Minutes City of Tukwila Transportation Committee Janaury 17, 2012 5:15 p.m. Conference Room 1 "NOTE: Tuesday Due to Holiday PRESENT Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Cyndy Knighton, Peter Lau, Mike Mathia, Gail Labanara and Kimberly Matej Guests: Mike Roberts, KBA Inc. CALL TO ORDER: The meeting was called to order at 5:07 p.m. I. PRESENTATIONS Southcenter Parkwav Extension Uodate Mike Roberts with KBA Inc. gave a PowerPoint presentation to the Committee regarding project progress. He showed pictures of the project including, but not limited to, the construction of the joint utility trench, paving, storm drain vault and installation, storm drain catch basin and sanitary sewer construction. Staff also provided a brief update on the status of the Southcenter Parkway Extension Project. Due to an issue with an Army Corps of Engineers fill permit and a subsequent violation this project, which was originally anticipated to be completed by January 2012, is now scheduled for completion in July 2012. Remaining project work includes: grading, sidewalks, median curbs, sewer lift station, traffic signals, illumination, landscaping, paving and channelization. Unfortunately, due to the delay mentioned above, the construction management contract will need to be extended as their services are still needed through project completion. See Agenda Item A below. INFORMATION ONLY. II. BUSINESS AGENDA A. Southcenter Parkwav Extension: KBA Construction Management Supplement No. 2 Staff is seeking Council approval of Supplement No. 2 with KBA Inc. for an extension of construction management services relating to the Southcenter Parkway Extension Project in the amount of $390,000. As mentioned above permit issues, coupled with some unsuitable soil conditions, have caused a delay in the anticipated project completion date. A resulting impact was the need to redesign the road over the cut -off levee. Supplement No. 2 will extend KBA construction management services through September 30, 2012, and brings the contract total to $2,913,950. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. B. Boeing Access Road Bridge: Existing King Countv Interlocal Agreement Staff is seeking Council approval for Discretionary Request #TK -003, within an existing Interlocal Agreement between the City of Tukwila and King County, for repairs relating to the Boeing Access Road Bridge in the amount of $67,000. In late October, an inspection of the Boeing Access Road Bridge showed that a significant void was developing under the west roadway approach to the bridge and was in need of repair. By the time a recommended repair action and cost estimate were submitted by King County Road Division, City staff was not able to take this item through the full Council approval process due to the December holiday schedule. The repair work was considered critical and needed to be done as soon as possible; therefore, staff is coming to Committee, post repair, for approval. 29 30 COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 1 01/23/12 BGI 02/06/12 BG� 3.D. ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATET: 01/23/12 AGENDA 2011 Bridge Inspections with King County Road Division Boeing Access Rd Bridge Repair CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 01123112 A1tg Date 02106112 A1tg Date Mtg Date Mtg Date Mtg Date Aft Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PIYV SPONSOR'S In 2010, an Interlocal Agreement was executed between Tukwila and King County in order SUMMARY to utilize King County's Road Division to perform a variety of services. This supplement is for King County to repair Boeing Access Rd Bridge, with a not to exceed amount of $67,000.00. Due to the critical nature of the repairs and KC staffing availability, work was completed in December 2011. Council is being asked to approve Discretionary Request #TK -003 in the amount of $67,000.00. REVIEWI =ED BY cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/17/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COmmllTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPI=sNDITUE F REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $67,000.00 $233,000.00 Fund Source: 104 ARTERIAL STREETS (PG 8, 2012 CIP) Comments: MTG. DATE 01/23/12 02/06/12 RECORD OF COUNCIL ACTION MTG. DATE I ATTACHMENTS 01/23/12 I Informational Memorandum dated 01/13/12 King County Form A B Minutes from the Transportation Committee meeting of 01/17/12 02/03/12 31 32 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: January 13, 2012 SUBJECT: 2011 Bridge Inspections and Repairs Program Boeing Access Rd Bridge Project No. 91110402 King County Interlocal Agreement ISSUE Approve Discretionary Request #TK -003 for repairs related to the Boeing Access Road Bridge. BACKGROUND In 2010, an Interlocal Agreement, City Contract No. 10 -022, was executed between Tukwila and King County that allows Tukwila to utilize King County Road Division to perform a variety of services. The agreement requires that Tukwila make a request for the road services desired and that King County propose a recommended action which includes an estimated cost to perform the work. ANALYSIS The most recent bridge inspection for the Boeing Access Road Bridge, over the UP BN railroads (TUK -12), revealed that a significant void was developing under the west roadway approach slab to the bridge. This roadway carries an average of 35,000 to 40,000 vehicles per day, including a significant percentage of truck traffic. The roadway approach slabs are not designed to carry vehicle loads without support from the subgrade soils. With the void between the roadway and the ground, the roadway was actually functioning as a bridge. Discretionary Request #TK -003 (Form A) was made by Tukwila on 10/27/11 to have King County fill the void. King County responded on 11/10/11 with a recommended action (Form B) with an estimated cost of $67,000.00. The work was of a critical nature and King County staffing availability necessitated that the work be done in late November to mid December 2011. Due to the schedule for work to be performed, Public Works was not able to take this item through Council approval in December due to the lack of Committee meetings. King County has prepared the attached agreement to perform the necessary bridge repairs for Tukwila. Contract 2011 Budaet Bridge Repair Services 67,000.00 233,000.00 RECOMMENDATION Approve Discretionary Request #TK -003 in the amount of $67,000.00 with King County and consider this item at the January 23, 2012 Committee of the Whole and subsequent February 6, 2012 Regular meeting. Attachment: King County Form A B WAPW Eng \PROJECTSW RW RS Projects \91110402 (Bridge Inspections 2011) \BAR Bridge Repair TC memo.doc 33 Form A Detailed Information Request TK -003 Date Submitted: 10/27/2011 Problem Description: Tukwila bridge number TUK 12. Undermining of the west approach to the Boeing Access Road Bridge over railroads. A void has developed that needs to be filled. The approach is non structural and not intended to "bridge" a void. Potential safety problem. Nature of Request: King County has provided bridge inspection services. Tukwila and its consultants have designed a proposed repair. This request is for King County to provide the necessary construction services, in accordance with the prepared plans, to fill the void that has developed. (Plans have been provided to KC bridge group.) Tukwila will provide traffic control. Location: Boeing Access Road west approach to the bridge over Burlington Northern and Union Pacific Railroads. TUK 12 Attachments: Scope of Work: No Engineering Design: No Map: No Budget: No City Priority: High Special Scheduling Requirements: Traffic volumes are very high. Weekend work may be necessary in order to close portions of the roadway to keep traffic off the roadway as the fill material sets up. City Project Manager: Robin Tischmak 206 431 -2455 Authorized By: Robin Tischmak Form B Detailed Information Project Work Order Recommended Action: Fill void under west approach slab per design plans provided by the City. City will provide necessary traffic control and necessary notification. Proposed Schedule: November /December 2011 County Project Manager: Richard Hovde/Ross Pettit Cost Estimate: $67,000 Authorized By (City): Date: Comments: 34 TRANSPORTATION COMMITTEE Meeting Minutes Citv of Tukwila Transportation Committee Janaury 17, 2012 5:15 p.m. Conference Room I *NOTE: Tuesday Due to Holiday PRESENT Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Cyndy Knighton, Peter Lau, Mike Mathia, Gail Labanara and Kimberly Matej Guests: Mike Roberts, KBA Inc. CALL TO ORDER: The meeting was called to order at 5:07 p.m. I. PRESENTATIONS Southcenter Parkwav Extension Update Mike Roberts with KBA Inc. gave a PowerPoint presentation to the Committee regarding project progress. He showed pictures of the project including, but not limited to, the construction of the joint utility trench, paving, storm drain vault and installation, storm drain catch basin and sanitary sewer construction. Staff also provided a brief update on the status of the Southcenter Parkway Extension Project. Due to an issue with an Army Corps of Engineers fill permit and a subsequent violation this project, which was originally anticipated to be completed by January 2012, is now scheduled for completion in July 2012. Remaining project work includes: grading, sidewalks, median curbs, sewer lift station, traffic signals, illumination, landscaping, paving and channelization. Unfortunately, due to the delay mentioned above, the construction management contract will need to be extended as their services are still needed through project completion. See Agenda Item A below. INFORMATION ONLY. II. BUSINESS AGENDA A. Southcenter Parkwav Extension: KBA Construction Management Su No. 2 Staff is seeking Council approval of Supplement No. 2 with KBA Inc. for an extension of construction management services relating to the Southcenter Parkway Extension Project in the amount of $390,000. As mentioned above permit issues, coupled with some unsuitable soil conditions, have caused a delay in the anticipated project completion date. A resulting impact was the need to redesign the road over the cut -off levee. Supplement No. 2 will extend KBA construction management services through September 30, 2012, and brings the contract total to $2,913,950. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. B. Boeing Access Road Bridge: Existing King Countv Interlocal Agreement Staff is seeking Council approval for Discretionary Request #TK -003, within an existing Interlocal Agreement between the City of Tukwila and King County, for repairs relating to the Boeing Access Road Bridge in the amount of $67,000. In late October, an inspection of the Boeing Access Road Bridge showed that a significant void was x developing under the west roadway approach to the bridge and was in need of repair. By the time a recommended repair action and cost estimate were submitted by King County Road Division, City staff was not able to take this item through the full Council approval process due to the December holiday schedule. The repair work was considered critical and needed to be done as soon as possible; therefore, staff is coming to Committee, post repair, for approval. 35 Transportation Committee Minutes Januarl 17. 2012 Paae 2 Staff reported that the final cost of repairs is anticipated to be approximately $53,000, which is well under the cost estimate of $67,000. Funding will come from the Bridge Repair Services line item in the 2011 Budget. Committee Chair Ekberg stated that, in extenuating circumstances, he understands the need to move forward with items such as this. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. C. 42 Avenue Phase III: Consultant Selection and Award Contract. Staff is seeking Council approval to award a consultant contract in the amount of $726,995 to CH2M Hill, Inc. for full design of roadway improvements and culvert replacement for the 42 Avenue South Phase III Project. This phase will widen 40' 42 Avenue South between Southcenter Boulevard and South 160"' Street as well as repair /replace the Gilliam Creek culvert. Project funding is budgeted in the 2012 CIP. The current project design scope does not include undergrounding; however, the consultant will analyze the cost of conversion to undergrounding. Staff will return to Committee with the results of this analysis. A design supplement for undergrounding is expected to cost an additional $72,7000. CH2M Hill was chosen from seven RFP's that were submitted for the project. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. D. Andover Park West: Grant Acceotance Staff is seeking Council approval for the formal acceptance of a grant in the amount of $1,420,000 from the Transportation Improvement Board for the Andover Park West Widening Project (see Tranportation Committee minutes dated 811512011 for grant submission). Matching funds are required and will be met through impact fees as well as the existing project budget (Arterial Street Fund and the Water Enterprise Fund). UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. E. 2012 Transportation Committee Work Plan As information only, staff gave a brief overview of items that are expected to be brought to the Transportation Committee during 2012. Specific project highlights are outlined in the informational memo provided in the Committee agenda packet. INFORMATION ONLY. III. SCATBd The Committee reviewed and briefly discussed the announcement of a $10 million TIGER III grant for Councilmember Hernandez for her service to SCATBd. potential imclement weather. INFORMATION ONLY. December 20 SCATBd minutes which included an the Link Light Rail, and a certificate presentation to The SCATBd meeting for today was cancelled due to Meeting adjourned at 6:08 p.m. Next meeting: Monday, February 6, 2012 5:15 p.m. Conference Room #1 Committee Chair Approval Minutes by KAH Reviewed by BG. 36 COUNCIL AGENDA SYNOPSIS ITEM NO. Meeting Date 01/23/12 02/06/12 Prepared b Mayor's review BG BG Council review 3.E. ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON IORIGINALAGENDA DATE: 01/23/12 AGI -NDA ITEM TPI'].E 42 Ave South Phase III Consultant Design Agreement with CH2M Hill CATEIGORY Discussion Motion Resolution Ordinance BidAward Public Hearing ❑Other 112tg Date 01123112 Mtg Date 02106112 Mtg Date Mt Date Mtg Date P7tg Date Mtg Date SPONSOR Council Mayor .HR DCD Finance Fire IT P&R Police PWI SPONSOR'S This contract is for design of the 42 Ave S Phase III residential street improvements and SUMMARY Gilliam Creek 42 Ave S culvert. Seven RFPs were received and three consultant firms were interviewed. CH2M Hill, Inc. was chosen as the most qualified. Council is being asked to approve the consultant agreement with CH2M Hill in the amount of $606,916.00 for the roadway design and $120,079.00 for the culvert design, for a total of $726,995.00. REVIEWLD BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/17/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EYPI= NDI"I'URI Rr _`QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $726,995.00 $775,000.00 Fund Source: 103 RESIDENTIAL STREETS (PG 2, 2012 CIP) AND SURFACE WATER 412 (PG 146, 2012 CIP) Coinments: MTG.DATEI RECORD OF COUNCIL ACTION 01/23/12 02/06/12 MTG. DATE I ATTACHMENTS 01/23/12 Informational Memorandum dated 01/13/12 Consultant Selection Scoring Sheet CIP Sheets Consultant Agreement Minutes from the Transportation Committee meeting of 01/17/12 02/03/12 37 W.* City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: January 13, 2012 SUBJECT: 42 Ave S Phase III (Southcenter Blvd S 160 St) Project No. 99410303 Consultant Selection and Design Agreement ISSUE Approve consultant selection and agreement for design of the 42 Ave S Phase III Project. BACKGROUND In June 2011, the City issued a Request for Proposal for the 40 -42 Ave S roadway widening project between Southcenter Blvd and S 160 St. In addition to the roadway project, the call for proposals included design work on the 42 Ave S culvert for Gilliam Creek. This culvert is in poor condition and needs either significant repair work or a full replacement In August 2011, three consultant teams were interviewed in a competitive process after being short listed from seven RFP's that were received. The teams interviewed were CH2MHill, Skill ings- Connolly, and KPG. The consultants were scored by the selection panel and CH2MHi11 and Skillings- Connolly were in a virtual tie. Reference checks were performed with no negative feedback on either firm, although more positive feedback was given for CH2MHill; leading to CH2MHill being chosen. Since then, staff and the consultant have been negotiating the scope and fee. As staff was negotiating with the consultant, it became clear that the amount in the 2011 budget was inadequate to complete full design. A modification to the CIP sheet was made to increase the budget amount to $650,000.00 prior to the December adoption of the 2012 CIP. DISCUSSION The scope of work includes full design for both the roadway improvements and the culvert replacement, up to and including support during bidding. Cost for the roadway design is $606,916.00 and the culvert design is $120,079.00, for a total contract amount of $726,995.00. Engineering for roadway design does not include costs to convert the overhead power and phone lines to underground vaults. Task 5.3.2 is included where the Consultant team will analyze the costs of converting the overhead utilities vs. remaining aerial. Council will be informed of this undergrounding analysis. If a decision is made to underground aerial utilities, the design contract will need to be supplemented to include the optional tasks 5.3.3 (30% Design) and 9.5.2 (100% Design). The cost for a future undergrounding design supplement is estimated to be approximately $72,700.00. Fiscal Impact: Roadway work is budgeted in the 2012 CIP at $650,000.00 (pg. 2). Inclusion of the design for the overhead utility conversion will require additional budget which will not be known until a later date. Culvert design work is budgeted at $125,000.00 (Gilliam Creek 42 Ave S Culvert, page 146, 2012 CIP). RECOMMENDATION Council is being asked to approve the contract with CH2MHill in the amount of $726,995.00 and consider this item at the January 23, 2012 Committee of the Whole and subsequent February 6, 2012 Regular meeting. Attachment: Consultant Selection scoring sheet CIP Sheets Consultant Agreement W: \PW Eng \PROJECTS\A- RW RS Projects \99410303 42nd Ave S Phase III \INFO MEMO Consultant Selection Award CH2MHill 1- 13- 12.docx 39 .s 641�4e� !e4jd T N M s� oay� ao4 aaa o r N N r M 0 4 iJ!4 e0 Ma Lr) N o r N Cl) es O d o 4d O 00 7 0 OD O O N LO 0 O O O O !elo N �T O O N O m O 0 0 0 1 !esodo T T r r r T r r T r r r a d 40 1l 11340 0 0o in o o w 7 'E r o o o y ;!ibi a� �1 /ln M N N N M N N O N M N N N M s14a y �a a /nba LO t) 't N LO Cl N LO M M N It a 4JoH a yS /d T T r r r T r r r T r r r a c p4e o4a !�a 3 N !o a6pa!M 4� C CO v Q /1Jaa /s4 to as 0 co co r- o w o-) (D rn co 0 rn a p r r rrr r r r C\1a r 0 cr �a6e4 e Wio o ooinOO LninOO oOOC) aax �jsl/ a d 10 as M N N N M N N N M N N N N U) r C d d N O O y C ccz a) a) c co d 0 c m T T 7 T T 0 Q C c o Q C c 0 Q C C L J d J y A p4e 64p 134 o rn O O N N rn o o rn m o o N r N T r N N cn V N r r T loa! a p4n 14 dd b W141 9 411 7b LO LO LO U') m Lnn LO U U') N U') l l wo U) r C d d N O O y C ccz a) a) c co d 0 c m T T 7 T T 0 Q C c o Q C c 0 Q C C L J d J y A O E N C cn V N U Y a 42 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2012 to 2017 PROJECT: 40-42 Ave South (S 160 St S 131 PL) Project No. 99410303 DESCRIPTION: Design and construct street improvements, drainage, undergrounding, and driveway adjustments. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization STATUS: I Phase III (S /C Blvd (154th) S 160 St) $3m, Design in 2012, construction in 2017. Project No. 94 -RS03 I Phase I (S /C Blvd (154) S 144 St) $3,796, Completed. Project No. 90 -RW15 Phase II (S 144 St S 139 St) $1,850, Completed. Project No. 94 -RS02 Phase IV (S 139 St S 131 PI) $1 m in beyond. Project No. 94 -RS01 MAINT. IMPACT: Reduce pavement, shoulder, and drainage work. COMMENT: Design of Phase III in 2012. FINANCIAL Through Estimated (in $000's) 2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL EXPENSES Design 1,235 650 100 1,985 Land (R/1/) 27 100 127 Const Mgmt. 400 560 960 Construction 4,246 2,400 3,800 10,446 TOTAL EXPENSES 5,508 0 650 0 0 200 2,800 0 4,360 13,518 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 5,508 0 650 0 0 200 2,800 0 4,360 13,518 TOTAL SOURCES 5,508 0 650 0 0 200 2,800 0 4,360 13,518 I G15 2012 2017 Capital Improvement Program 2 43 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2012 to 2017 PROJECT: Gilliam Creek 42 Ave S Culvert Project No. 99341208 DESCRIPTION: Design and replace the 36 -inch culvert under 42 Ave S /Gilliam Creek. JUSTIFICATION: The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and lead to loss of roadway. Trenchless repair techniques were reviewed as part of the 2005/2006 Small Drainage Design and are not STATUS: feasible due to the structural deficiencies of the pipe. A complete pipe replacement will be required. Recent video inspection revealed that the pipe's cracking has increased since the project was identified in 1993. The pipe will continue to be monitored and replaced as part of the future 42nd Ave S street project. MAINT. IMPACT: Will reduce monitoring when complete. State Fish Wildlife hydraulic project approved (HPA) permit will be required. Replacement will require a fish COMMENT: passable structure. FINANCIAL Through Estimated (in $000's) 2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL EXPENSES Design 125 Land(R/W) Const. Mgmt. 36 Construction 8 200 TOTAL EXPENSES 8 0 125 236 FUND SOURCES Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected 208 Utility Revenue 8 0 125 236 TOTAL SOURCES 8 0 125 236 Project Location l Remora sediment aid 6 nair. P-4. log arts Fcr grade —W. y r eek �Glbar 21n/ An N C ye„ 4 t� 2012 2017 Capital Improvement Program 146 44 125 0 36 208 0 0 0 0 0 369 0 0 0 0 0 0 0 0 0 369 0 0 0 0 0 369 Remora sediment aid 6 nair. P-4. log arts Fcr grade —W. y r eek �Glbar 21n/ An N C ye„ 4 t� 2012 2017 Capital Improvement Program 146 44 CONSULTANT AGREEMENT FOR DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and CH2M Hill, Inc., hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform design services in connection with the project titled 40 -42 d Avenue South Phase III. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement by December 31, 2013, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $799,709.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant within 30 days of receipt of vouchers in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The GR Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use, unauthorized reuse, change or alteration of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, and employees, for any claims, losses or liability, including attorney's fees, arising out of claims by third parties for injury or death to persons or damage to property only to the proportionate extent caused by the negligence or willful misconduct of the Consultant, its officers, subconsultants,and employees, in performing the work required by this Agreement. This paragraph shall not apply to any damage resulting from the negligence of the City, its officers and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its officers or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, subconsultants and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per claim and in the aggregrate. Said general liability policy shall name the City of Tukwila as an additional insured. Policies shall not be cancelled without thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that they have not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, W M brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. Either party reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the other party. On termination, Consultant will be paid for all authorized services performed up to the termination date. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southeenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: CH2M HILL, Inc. 1100 112 Ave NE, Suite 400 Bellevue, WA 98004 ATTN: Roger Mason 3 47 17. Standard of Care. The standard of care applicable to the Consultant's Services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar Services at the time said services are performed. The Consultant will reperform any services not meeting this standard without additional compensation. 18. City- Furnished Data. The City will provide to the Consultant all data in the City's possession relating to the Consultant's services on the Project. The Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. 19. No Third -Party Beneficiaries. This Agreement gives no rights or benefits to anyone other than the City and the Consultant and has no third -party beneficiaries. 20. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this CITY OF TUKWILA Jim Haggerton, Mayor Attest /Authenticated: day of 1 2011. CONSULTANT By: Printed Name: Title: Approved as to Form: Christy O'Flaherty, CMC, City Clerk rd Office of the City Attorney ER Exhibit A 40 —42 nd Avenue South Phase III City of Tukwila Scope for Surveying and Engineering Services City Project No. 94 -RS03 January 2012 Contents CityProject No. 94 -RS03 ii Contents iii Introduction ..............................1 40th- 42nd AVENUE SOUTH PHASE III ..............................1 ProjectDescription ..............................1 ProjectLimits ..............................1 Assumptions 2 GeneralAssumptions 2 Design Standards and References 3 1. Project Management ..............................4 1.1. Overall Project Management 4 1.2. Coordination Meetings with CITY 4 1.3. Project Quality Plan 5 2. Gilliam Creek Culvert 6 2.1. Data Collection and Permitting Agency Requirements 6 2.2. Basis of Culvert Design 7 2.3. Culvert 30 Design 7 2.4. Culvert Permitting 8 2.5. Culvert 60%, 90%, and Final Design 8 2.5.1. Contract Drawings 9 3 Geotechnical Engineering .............................10 Utility Design 3.1. Subsurface Exploration and Data Report .............................10 3.2. Geotechnical Analysis and Report .............................12 4 Survey and Mapping .............................14 4.1. Survey and Construction Control .............................14 4.2. Base Mapping .............................14 4.3. Supplemental Surveys .............................15 4.4. Right of Way Field Surveys .............................16 4.4.1 Right of Way Field Surveys .............................16 4.4.2. Records Research and Right of Way Calculations .............................16 5 30 "/0 Design .............................17 5.1. Roadway Design .............................17 5.1.1. Refinement of Preferred Alignments .............................17 5.1.2. Develop Roadway Plans .............................18 5.1.3. Pavement Design .............................18 5.1.4. Roadway Design Documentation .............................19 5.2. Stormwater Design .............................19 5.3. Utility Design 20 50 5.3.1. Preliminary Utility Plans Water and Sewer 21 5.3.2. Cost Comparison of Overhead Utility Relocation Options 21 5.3.3. Preliminary Utility Undergrounding Plans Power and Communication........... 21 5.4. Traffic Design 22 5.4.1. Conceptual Illumination Design 22 5.5. Structures Design .............................22 29 5.5.1. Data Collection and Review 22 5.5.2. Design Criteria 23 5.5.3. Preliminary Structures Design 23 5.6. Landscape Urban Design 23 5.6.1. Landscape Design Report and Plans 23 5.6.2. Urban Design and Visualization 24 5.7 Cost Estimates, Schedule, and Construction Phasing 24 5.8. 30% Design Package 24 6 Environmental Documentation (Optional) 25 7 Right of Way Optional) .............................25 8. Agency, Stakeholder, and Community Coordination .............................26 8.1. Stakeholder and Agency Coordination (CITY, Property Owners, Utilities, WSDOT) 26 8.1.1. City Coordination 26 8.1.2. WSDOT .............................26 8.1.3. Property Owners 27 8.1.4. Utilities 27 8.2. Community Coordination 27 8.2.1. Community Meetings 27 8.2.2. Public Information Newsletter 27 9 Contract Drawings 28 9.1. Cover Sheet, Index, Notes, and Survey Control 28 9.2. Construction Staging 28 9.3. Roadway and Stormwater Drainage 29 9.3.1. Roadway Sections 29 9.3.2. Paving, Grading and Drainage Plans and Profiles 29 9.3.3. Stormwater Management Facilities 29 9.3.4. Intersection Grading 30 9.4. Site Prep and Temporary Erosion and Sedimentation Control 30 9.5. Utility 30 9.5.1. Utility Plans Water and Sewer 30 9.5.2. Utility Undergrounding Plans Power and Communication 31 9.5.3. Utility Potholing 31 9.6. Structures 31 9.6.1. Design Calculations 32 9.7. Channelization, Illumination and Signing 32 9.8. Landscape, Irrigation and Urban Design 32 9.8.1. Landscape and Urban Design Plans and Details 32 9.9. Submittals (60 90 and 100% Bid Ready) 33 iv 51 9.9.1. 60% Submittal 33 9.9.2. 90% Submittal 33 9.9.3. 100% Submittal 33 10 Specifications 34 11. Cost Estimating .............................35 11.1 Quantities 35 11.2 Engineer's Estimate 35 12. Major Milestone Reviews (30, 60, 90, 100"/ o) 36 13 Services during Bidding 36 v 52 Introduction During the term of this AGREEMENT, CH2M HILL Engineers, Inc. (CONSULTANT) shall perform professional services for the City of Tukwila (CITY) in connection with the following project: 40th 42nd AVENUE SOUTH PHASE III Project Description The 40th -42nd Avenue South Phase 3 Project includes roadway widening, asphalt overlay and replacement, curb, gutter, bike lane/ sharrow, sidewalks, lighting, storm drainage facilities, utility relocations, and analysis of a fish passable culvert crossing for Gilliam Creek. The 1992 Design Report information will be updated to reflect current conditions, criteria and costs. Additionally, the City has chosen to incorporate other elements into the project that provide consistency with City planning efforts and with current regulatory requirements. These include: accommodating bicycles via a bike lane and sharrow lane; analyzing the replacement of Gilliam Creek culvert with a fish passable culvert; managing stormwater to meet King County Level 2 flow control requirements; and evaluating undergrounding of utilities. These additional design elements will be incorporated into the Final Design. The updated report will also document current applicable state and /or federal agency requirements and permitting needs. The elements of work for the design phase include: project management, roadway /civil /non- motorized, utilities, Gilliam Creek culvert, survey /mapping, stormwater, traffic, geotechnical, structures, illumination, community/ agency coordination, landscaping/ urban design, cost estimating, construction staging, right -of -way (ROW) determination, specifications, and quality review. Environmental and ROW acquisitions may be added later by supplement at the request of the City. Project Limits This project provides improvements along 42nd Avenue South from S. 154th Street to S. 160th Street. The side streets will be improved to provide a transition into 42nd Avenue South. The project also includes the analysis of a fish passable culvert crossing for Gilliam Creek whose limits are assumed to extend approximately 200 ft upstream and downstream of the existing culvert. This scope of work includes hydraulic analysis of Gilliam Creek beyond this 200 ft so that hydraulic constraints and hydraulic impacts of culvert alternatives can be assessed. 53 Assumptions The following general assumptions are made in developing the Scope of Work and Budget for 40t" 42nd Avenue South Phase III Project. Additional detail is included in the task descriptions contained in the remainder of the Scope of Work. General Assumptions 1. This AGREEMENT has contract duration of 18months. CONSULTANT'S ability to meet the completion date is contingent upon timely receipt of information from the CITY and others and provided the scope proceeds as outlined and within the timeframe above. 2. Before it can be built, this project will require a SEPA Determination of Non significance (DNS) based on completion of a SEPA Environmental Checklist. It is assumed that federal funds and /or NEPA are not involved. 3. Right of Way services and SEPA and /or NEPA environmental documentation services are not included in this scope of work. 4. Unless otherwise specified herein, the CITY is responsible for paying for and securing any permits as well as securing all City permits. CONSULTANT assumes no responsibility for delays to the project as a result of the permitting process. 5. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project, the CONSULTANT will have no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that might affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that might materially affect the ultimate project cost or schedule. The CONSULTANT, therefore, will not warranty that the actual project costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT'S opinions, analyses, projections, or estimates In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost/ execution effects are not the responsibility of CONSULTANT. If there are changes in any of the Design Standards and References listed below, CONSULTANT may seek additional compensation if work performed needs to be altered or revised as a result of changes to design standards or references. 8. CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. 9. CONSULTANT's deliverables are limited to the sealed and signed hard copies. Computer- 54 generated drawing files furnished by CONSULTANT are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 10. A wetlands reconnaissance will be performed to determine if any wetlands are present. Should any wetlands be located that would be affected, a supplement maybe prepared to include a Wetlands discipline report and if requested Wetlands Mitigation report. The scope and cost estimate will be developed when requested. 11. The CITY shall provide or make available the following items to the CONSULTANT: The City of Tukwila Publications listed as "Design Standards and References" Existing GIS Mapping information of the Project including general utility location maps for CITY water, sanitary sewer, and storm drainage facilities. Copies of existing record drawing information of the project area. Existing survey horizontal vertical control in NAD 83/91 (Horizontal) and NAVD 88 (Vertical). Title reports, assessor maps, and recorded plat maps. One set of consolidated review comments for each Major Milestone Submittal (30 60 and -90 Design Standards and References The project shall be developed in accordance with the latest edition, amendments, and revisions of the following publications, where applicable: 1. City of Tukwila Publications: a. Infrastructure Design Standards and Construction Standards, Dated April 12, 2010 b. Walk and Roll Plan, Dated January 20, 2009 c. City's Boiler Plate Standard Special Provisions for the 2010 WSDOT Specifications 2. State Publications: a. 2010 Standard Specifications for Road, Bridge, and Municipal Construction (M 41 -10) b. Standard Plans for Road, Bridge, and Municipal Construction (M 21 -01) c. Design Manual (M 22 -01) 3. American Association of State Highway and Transportation Officials Publications: a. A Policy on Geometric Design of Highways and Streets (2004 "Green Book 4. U.S. Department of Transportation Publications: a. Manual on Uniform Traffic Control Devices for Streets and Highways (current edition) 5. Other Publications: a. National Electrical Code b. Book of American Society for Testing and Materials Standards c. Proposed Accessibility Guidelines for Pedestrian Facilities in the public Right -of -Way (July 26, 2011) by US Access Board 55 TASK 1 1. Project Management This task will be continuous throughout the project duration, which is assumed to be 18 months. It will include the work to set up and plan the project and establish project- specific procedures, including communication, quality control (QC), overall project coordination with the City and project team, and project closeout. Components of this work include planning the project, chartering the project team, endorsing the plan, executing the project, managing change, and closing the project. 1.1. Overall Project Management The CONSULTANT will prepare project instructions to communicate the requirements of the assigned work elements to team members and will lead team meetings and provide direction and oversight of the CONSULTANT'S project team to implement the work plan and coordination of work activities over the duration of the project. This effort is for the overall project rather than a specific task and is intended to provide the leadership that the team will need to understand project priorities, deadlines, budget constraints, and resolve issues that arise. For budgeting purposes, bi- monthly meetings, two hours in length are assumed over the duration of the project (9 meetings). This task is to fund the attendance of the Project Manager, and the Project Assistant at these meetings. Other project team members attending these meetings are to be funded under their specific work task. Deliverable(s): Project Setup and Instructions Monthly progress reports and invoices (18) Project schedule and schedule updates Project Records and project closeout 1.2. Coordination Meetings with CITY The CONSULTANT will prepare and conduct a two -hour kick -off meeting. The meeting shall address the project measures of success, roles, responsibilities, and operating guidelines. For budgeting purposes, this meeting will be two -hours at the CONSULTANT'S Bellevue office and will be attended by the CITY and 6 CONSULTANT staff, including the project manager, technical leads for roadway, water resources, and utilities. Agencies technical and reviewing staff will be encouraged to attend. The CONSULTANT will plan, facilitate and host bi- monthly project management team (PMT) meetings. These meetings will occur rotating between the CITY's office and the CONSULTANT'S office and are assumed to be 2 hours in length. Up to three CONSULTANT team staff members will attend each meeting, depending on the agenda. The CONSULTANT will prepare meeting agendas, meeting summaries, and action items. Deliverable(s): Kickoff meeting materials Bi- Monthly meeting materials (9), notes and action items 56 1.3. Project Quality Plan The CONSULTANT will prepare a project quality plan (PQP) that addresses quality control. The project quality manager will administer the PQP. Quality control includes technical discipline review while the work is in progress and senior review of work products prior to submittal to the CITY. (See Task 12 for Quality Reviews) The PQP will include the following: Process, sequence, and procedures of reviews Individual roles and responsibilities of reviewers Approval process Deliverable(s): Draft and Final Quality Management Plan 57 TASK 2 2. Gilliam Creek Culvert This task identifies work activities to provide bid documents for the culvert on the same schedule as Roadway, Storm Drainage and Utility Improvement. 2.1. Data Collection and Permitting Agency Requirements The purpose of this sub -task is to assess the physical and habitat conditions of Gilliam Creek in the vicinity of the project and to identify and document the permitting requirements related to the Gilliam Creek Culvert. The CONSULTANT will utilize the survey information collected in Task 5 and will conduct a site walk through under this Task 2.1 to assess the physical and habitat conditions on Gilliam Creek. The CONSULTANT will outline issues regarding the culvert that are important to the permitting agencies including Washington Department of Fish and Wildlife (WDFW), the U.S. Army Corps of Engineers (USACE), and National Marine Fisheries Service (NMFS) of the National Atmospheric and Oceanic Administration (NOAA) in anticipation of the project requiring both an Hydraulic Project Approval (HPA) permit and a 404 permit. The CONSULTANT will conduct a wetlands delineation for the project area. Delineation of the wetlands in the vicinity of the culvert is necessary for the culvert replacement permit application. The CONSULTANT will document the wetlands delineation in a deliverable for this sub -task. The CONSULTANT will outline the preliminary permit requirements assuming culvert replacement. The CONSULTANT will document anticipated permit requirements in a deliverable for this sub -task. The CONSULTANT will contact and meet with the permitting agencies to commence dialog about the project. This sub -task includes communication and coordination between the CONSULTANT, the CTY, and the permitting agencies that will occur before JARPA submittal (sub -task 2.5). It is anticipated that up to two (2) field visits with up to two (2) CONSULTANT staff will occur as part of this sub -task, including one (1) field visit with the permitting agencies and one (1) field visit for wetlands delineation. Assumption(s): The geotechnical information needed for culvert design will be obtained under Task 3 of this scope of work. The survey information needed for culvert design will be obtained under Task 4 of this scope of work. Deliverable(s): Draft and Final Gilliam Creek Culvert Data Collection and Permitting Requirements Memorandum Wetlands Delineation for the project area, Final only Field visits and coordination with permitting agencies 2.2. Basis of Culvert Design The purpose of this sub -task is to develop options, or alternatives, for Gilliam Creek Culvert replacement and to evaluate and assess these options against design criteria and anticipated permitting requirements then to identify a preferred option for culvert replacement. The CONSULTANT will perform hydrologic and hydraulic analysis on Gilliam Creek, analyzing stream hydraulics and sediment transport under existing conditions. The CONSULTANT will use HEC -RAS to assess hydraulic conveyance capacity of the existing culvert, and to set hydraulic design criteria, acknowledging that the culvert currently lacks capacity for the design year storm events. The CONSULTANT will also model hydraulics of up to three (3) replacement options (i.e. a bridge, a box culvert, or an arch culvert). It is assumed that survey information for hydraulic modeling will be collected as part of Task 4 of this scope of work. Once the hydrologic and hydraulic analysis has been performed, the CONSULTANT will consider hydraulics and other factors (including permittability, constructability, and feasibility) to identify a preferred option for culvert replacement. Preliminary construction staging/ sequencing concepts and existing site constraints will be identified. Potential constraints from a structural and cons tructability perspective will be identified. The CONSULTANT will document this effort in a basis of design memorandum. It is anticipated that one (1) field visit with up to two (2) CONSULTANT staff will occur as part of this sub -task. Deliverable(s): Draft and Final Gilliam Creek Culvert Basis of Design Memorandum Field visit 2.3. Culvert 30% Design For the preferred culvert replacement alternative, a preliminary layout will be prepared for the purpose of establishing culvert type, size, and location to be used to prepare final design. Geometric requirements will be defined, such as elevations, length, width, and height. Preliminary opinions of cost will be developed. The CONSULTANT will submit this preliminary layout to the CITY for comment and will address these comments in preparation of the 30% design. The CONSULTANT will prepare the 30% Design Plans and 30% Design Technical Memorandum. It is anticipated that the 30% design plans will include 6 sheets described in Task 2.5.1 with plan view sheets at 1" 20' scale. This task includes up to two (2) meetings throughout the course of the project with the permitting agencies and the CITY, assuming up to two (2) CONSULTANT attendees at each meeting. The CONSULTANT will prepare a meeting summary for each meeting with the CITY during this Task 2.3. 59 Assumption(s): Culvert 30% Design Plans and 30% Design Technical Memorandum will be prepared as part of this subtask 2.3 but will also be incorporated into the 30% Design package deliverable under Task 5.9 Deliverable(s): Draft and Final Gilliam Creek Culvert Conceptual Design Plan, assuming 1 drawing Draft and Final Gilliam Creek Culvert 30% Design Plans, assuming up to six (6) sheets, delivered as PDFs Draft and Final Gilliam Creek Culvert 30% Design Technical Memorandum Meetings with the CITY 2.4. Culvert Permitting The CONSULTANT will prepare a preliminary draft and draft Joint Aquatic Resource Project Application JARPA). The CONSULTANT will request CITY comments on the preliminary draft and then will prepare a draft JARPA that addresses CITY comments. The CONSULTANT will then provide the CITY with the draft DARPA for the CITY's submittal to the permitting agencies. The JARPA will be submitted with the 30% design plans and 30% design technical memorandum prepared as part of Task 2.3. It is assumed for this scope of work that a Biological Assessment (BA) will be needed and will be prepared by the CONSULTANT as part of JARPA preparation. (If an ESA listed species may be present, a BA is needed. Since Coho and Chinook may be present in the lower reaches of Gilliam Creek, it is likely that a BA will be required.) This sub -task includes communication and coordination between the CONSULTANT, the CITY, and the permitting agencies that will occur after JARPA submittal up until the HPA and 404 permits are issued. This coordination may include meetings with the permitting agency staff and the project team or it may include responding to requests for additional information from the permitting agencies. Assumption(s): The JARPA will suffice as application for both the HPA and 404 permits. A Biological Assessment (BA) will be needed and will be prepared as part of the JARPA submittal. The local government (City and County) permit requirements (including shoreline, critical areas, and floodplain) will be addressed by CITY staff, with the CONSULTANT focusing on the state and federal government permit requirements. Deliverable(s): Preliminary Draft and Draft JARPA, including Biological Assessment (with attached 30% design plans and 30% design technical memorandum prepared as part of Task 2.3). Coordination with permitting agencies during the permit application review process 2.5. Culvert 60 90 and Final Design This task progresses the design from the preferred alternative developed in Task 2.3 to preparing the 60% contract drawings for review, the 90% contract drawings for review and 100% (bid ready) contract drawings, specifications, and cost estimate (PS &E) for the Gilliam Creek Culvert. :1 2.5.1. Contract Drawings The CONSULTANT will prepare plan view sheets at a 1 20' scale. Following is a proposed list of drawings. Site Plan Including Erosion Control and Stream Flow Diversion. (1) Replacement Culvert Plan, Profile and Cross Section (1). The CONSULTANT will prepare a plan, profile and cross section for the Culvert denoting alignment, widths, grades/ elevations, paving and grading limits, sidewalks, bike lanes /sharrows, and landscaping. This drawing will include temporary erosion and sedimentation control (TESC). Replacement Culvert Sections and Details (1). This includes the design and documentation including foundation components in accordance with the approved Design Criteria for the Gilliam Creek Culvert. Construction Staging, and Traffic Control (1). The construction staging plans prepared by the CONSULTANT will serve as the basis for the contractor to bid the project and to prepare detailed construction staging and traffic maintenance plans. Roadway Repair and Miscellaneous Details (1) Assumption(s): Culvert design and roadway design will occur concurrently so that advanced construction of the culvert is compatible and logically sequenced with the proposed roadway improvements construction to be performed later. Storm drainage facilities and utility relocations are not required for the culvert contract and are constructed under the roadway design contract. The construction contract will prepare a Stormwater Pollution Prevention Plan SWPPP) that is consistent with Dept. of Ecology requirements and incorporates the TESC plans. If the CITY determines that the SWPPP should be included in the project bid documents, the scope may be amended to include its preparation by the CONSULTANT. Deliverables: 60%, 90%, and 100% Drawings 61 TASK 3 3. Geotechnical Engineering This scope of work covers geotechnical engineering services to support develop of contract documents for the construction of retaining walls, utilities, Gilliam Creek culvert, and pole foundations. The geoteclulical work includes geotechnical field reconnaissance and subsurface exploration to define subsurface conditions. This information is needed for project planning and to determine preliminary structure and foundation types. The geotechnical work will be conducted during the 30% Design phase of the project. Assumptions: Geotechnical issues and assumptions for the project are discussed below. These elements will be coordinated with the Structures scope of work. Short sections of standard concrete cantilever walls are likely where the wall height is less than 5 feet. Up to 2 of the borings totaling 50 feet were assumed to provide subsurface information that would support the design of retaining walls, Gilliam Creek Culvert, and design of minor utility relocations. Existing subsurface information will be used whenever possible and the full allocation of borings (i.e. 2 borings) will not be used if subsurface conditions can be reasonably interpolated from existing explorations. 3.1. Subsurface Exploration and Data Report The CONSULTANT will perform site reconnaissance, subsurface exploration, and laboratory testing for preliminary geotechnical design of the project elements. Obtain and review existing information, coordinate and plan access and restoration for test holes, test pits, infiltration testing, and pumping test and identify features that affect other geotechnical design work elements. For planning purposes it is assumed that the subsurface exploration will consist of the following: 1. Two (2) test hole locations with drilling footage totaling up to 50 Lineal Feet (10. The purpose of these test holes and laboratory testing of selected samples from the borings will be to establish a preliminary subsurface profile, develop preliminary soil design properties, and determine the groundwater elevation across the site. During the drilling program, Standard Penetration Tests (SPTs) will be conducted at intervals of 5 feet or at stratigraphic changes in soil. An automatic hammer may be used to 10 .M conduct SPT's. Piezometers will be installed in the borings, in accordance with Washington State Department of Ecology Standards. 2. One infiltration test at the preferred stormwater detention /treatment /infiltration site. 3. Monitoring groundwater levels in the piezometers monthly for a period of one year. A geotechnical engineer or engineering geologist will be provided during test hole drilling and test pit excavation to: Visually classify soils following ASTM methods Record blow counts during SPT's Collect and store samples of soil for laboratory testing and classification The boring and test pit logs will include observations made by drilling crews during drilling. Depths at which groundwater is encountered will also be recorded. Test holes will be restored to grading and filling similar to the existing conditions. Laboratory tests will be conducted on selected soil samples to determine gradation and moisture content of site soils. The actual number and type of tests will depend upon the materials encountered. For planning purposes it is assumed that the laboratory testing program will consist of the following: Test Type Number of Tests Atterberg Limits 2 Moisture contents 5 Unit weight Consolidation 2 Grain size analyses 15 Percent passing number 200 sieve 2 Compaction tests 2 Hydrometer tests 2 Combined hydrometer and gradation tests 3 Soil resistivity and PH 2 Permeability of granular soils tests 1 Assumotions: The CONSULTANT will obtain permits for drilling from the Washington State Department of Ecology. The CONSULTANT will obtain permits from the CITY for any work within the CITY right of way. The CONSULTANT will obtain the necessary permits or approvals from WSDOT before working within the WSDOT right of way. The CONSULTANT will stake boring, test pit, and well locations and make calls to One -Call or private locators for underground utility clearance. Equipment and labor to conduct the explorations and restore the site upon completion will be provided by the CONSULTANT. 63 Vehicular traffic control will be provided atboring and test pit locations; the CONSULTANT will develop traffic control plans and provide traffic control devices and flaggers. The soils are uncontaminated. Soil samples will not be returned to the CITY and will be discarded within 6 months of the sampling date. The CONSULTANT will survey the final exploration locations. Cultural resource monitoring is not included. Access onto private property will not be needed. The stormwater infiltration site will have sufficient space to excavate a test pit and run an infiltration test. If the property is not available, the infiltration rate will be estimated from the gradation of surface samples or samples from nearby borings. Deliverables: Geotechnical Data Report containing the boring and test pit logs, laboratory test results, and description of the exploration methods. The data report will also contain applicable logs and laboratory test results from previous geotechnical or hydrogeological explorations in the project vicinity, as well as published descriptions of site geology, unless the published geology is found to conflict with the results of the subsurface exploration. It is intended that the Geotechnical Data Report, containing the uninterrupted subsurface data from subsurface explorations, will become part of the construction contract documents. 3.2. Geotechnical Analysis and Report The CONSULTANT will perform engineering studies to provide preliminary geotechnical design recommendations for foundations, retaining wall types, stormwater vaults, permanent cut and fill slopes, and assumptions for temporary slopes. The geotechnical studies for preliminary design will include: A review of observable existing site field conditions and available geotechnical information, including the results of available exploration and laboratory testing programs conducted in the vicinity of the Project. Estimation of dewatering to construct the utilities in dry conditions, to be used for permitting only. Estimation of stormwater infiltration rate at one pond site. Determination of lateral earth pressures for walls. Evaluation of geotechnical considerations related to constructability. The CONSULTANT will prepare a geotechnical report summarizing the subsurface conditions and preliminary geotechnical recommendations for the project. The report is intended to be used in tandem with the Draft Geotechnical Data Report, so that data are not repeated in the recommendations report. The report will present: Subsurface interpretation and recommended preliminary soil properties for use in design. Recommendations for subsurface explorations and analyses to support final design. A summary of potential special foundation, wall, and construction considerations; this summary will identify geotechnical issues that could affect the methods and the costs of construction. 12 A• i The CONSULTANT will provide the draft Geotechnical Report to the CITY for review and comment. The comments will be incorporated into the final report and responded to in writing to verify resolution. The document length is assumed to be approximately 30 pages excluding appendices and attachments. Assumotions: High groundwater is at least 5 feet below the bottom of the proposed 42nd Avenue South profile so that considerations of long -term groundwater seepage into the roadway prism, buoyancy control of the roadway, and other analyses related to constructing a roadway below the water table will not be needed. Walls greater than 5 feet in height, settlement mitigation, installation of utilities by trenchless methods, and widening of the existing opening beneath SR 518 are not anticipated; if this assumption is incorrect, a secondary exploration and /or additional geotechnical analyses and recommendations will be added as a supplement to this scope. Deliverable(s): Geotechnical Design Report (Draft and Final) 13 TASK 4 4. Survey and Mapping This task involves field surveying to establish horizontal and vertical control within the project limits, collecting existing topographic features and producing a project basemap and Digital Terrain Model (DTM) to be used in preliminary design, and conducting additional survey work to supplement the basemap and DTM as the design progresses. Assumotions: Unless otherwise specified, the CONSULTANT will secure rights of entry for private properties, within the defined project limits, to be surveyed prior to the commencement of field survey work. As part of the geotechnical work, the CONSULTANT will secure a right of entry permit for subsurface explorations in the WSDOT right of way. The CONSULTANT will coordinate the subsurface explorations with the survey work so they occur concurrently. 4.1. Survey and Construction Control The CONSULTANT will establish horizontal and vertical control points along the corridor and within the project limits described above. Approximately 6 control points will be established and will be made available for the construction Contractor's use during construction. The CONSULTANT will locate, field survey, and calculate positions for monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: Section Corners Side street monuments Monuments on 42nd Avenue South centerline, S. 154th, S.158th, S. 160th centerline, and any monument shown or found as indicated on survey records. Field Survey and Note Reduction. Perform note reduction of the field survey data. Horizontal Datum will be NAD83/91, Washington State Plane Coordinates, North Zone, US Survey Feet. Vertical Datum will be NAVD 88, Feet. CONSULTANT will set up to 6, permanent control points for use during construction. Deliverables: Field survey and construction control plans, copies of survey field notes, ASCII file of control points. 4.2. Base Mapping Conventional ground surveys will be utilized to develop the project baseinap. The limits of survey are: Along 42nd Avenue South from the centerline of S. 154th to 100ft south of S. 160th; 150 feet wide, 75 feet each side of centerline of the 42nd Avenue South centerline; 150 feet east and west along S. 158th Street and S.160th Street; along Gilliam Creek, 500ft upstream and downstream of the existing culvert; 50 feet wide, 25 feet each side of centerline, assuming Gilliam Creek cross- 14 M sections every 25 feet (for hydraulic modeling purposes) plus survey of any culverts, weirs, or other structures for 500 ft upstream and downstream of the existing culvert. 4.2.1 Topography Map Mapping work to prepare 1 =20' topographic base map and digital terrain model (DTM) of the project within the limits described above. The base map will include building faces, building corners, signs, trees (deciduous trees 6 -inch diameter and greater, and evergreen trees 4 -inch diameter and greater), curbs, sidewalks, culverts, utility poles, signal and illumination poles and other surface features (junction boxes and traffic controller service cabinets) within the mapping area as describe above. One -foot contours will be generated from the DTM. Field survey shall establish existing pavement surface elevation on 42nd Avenue South, S. 154th, S. 158th and S. 160th Streets within the limits noted above. Profiles of the existing roadway surface will be surveyed along the curb lines/ edge pavement and along the crown line. Deliverables: 1 =20' topographic base map 4.2.2 Utilities Survey and Mapping Field survey to locate paint marks at 50 -ft intervals and surface feature (valves, manholes, catch basins, junction boxes, vaults) to delineate the utilities to the full extent of the mapping limits. Irrigation systems will not be included. The CONSULTANT will prepare a utility base map from this information. The CONSULTANT will also locate utility paint marks along S. 154th, S. 158th, and S. 160th within the limits noted above. Perform observation and measure -downs of existing storm drain catch basins and manholes. The approximate size, type (brick, concrete), and general condition of the structures to confirm suitability for continued use, and approximate size and location of storm drainage pipes will be documented. These observations will be made from the surface. NOTE: Wetland delineations are not included in scope and may be added by amendment. Deliverables: Design basemapping in AutoCad 2008 format with planimetric features and an InRoads compatible DTM surface. GIS Shapefile or geodatabase formatted files will be provided to the CITY Copies of field notes. 4.3. Supplemental Surveys It is assumed that during the design phase, some level of supplemental survey may be necessary, and for purposes such as private property match/ conforms, utility features, structure elevations, or features requiring more definition for design purposes. For budgeting purposes this task item has been estimated not to exceed 40 -field crew hours. Any costs for performing additional survey beyond 40 -field crew hours, will be covered by supplemental agreement. Deliverables: Supplemental design surveys, updates to basemapping. 15 67 4.4. Right of Way Field Surveys 4.4.1 Right of Way Field Surveys The CONSULTANT will perform field surveys to locate controlling section corners, plat monuments, street right of way monuments, and visible property corners to facilitate calculations for section and sub section lines, parcel lines, and street centerline and right of way lines. The CONSULTANT will incorporate this information into the basemap. Deliverables: Copies of survey field notes, ASCII file of right of way and section monuments 4.4.2. Records Research and Right of Way Calculations The CONSULTANT will establish the existing right of way and centerlines for the following: 42.d Avenue South S.154t' to S.160th Gilliam Creek The CONSULTANT shall calculate and establish right of way lines using field surveyed evidence of existing monumentation, assessor maps, recorded plats, and title report information. The CITY shall provide the CONSULTANT with all title reports and supporting documentation. Deliverables: Right of way calculations and supporting documentation Existing right of way lines and centerlines 16 i TASK 5 5. 30% Design This task involves updating information relevant to the Preferred Project Alternative contained in the City's "Design Memorandum for Improvements to 42nd Avenue South S. 160th Street to S. 130 Street" dated 1992, to reflect project changes and new information obtained since the time of the original report. The CONSULTANT will review the Design Memo and update to reflect current project knowledge, current design standards, input from third parties, and City- requested changes since the time of the original report. This work will be used to support the review and confirmation of the preferred project alternative to be developed further during 30% Design. Task 5, 30% Design, will advance the design to establish the concepts for roadway improvements, basic channelization„ utility and drainage systems. This task will progress the major design elements to 30% level, and perform specific activities to support this design level. See Attachment A for a Sheet List by discipline. The 30% Design effort will be expected to include modifying the design concept based on agency, stakeholder, and community input; these modifications will be assumed to be minor adjustments within the project limits described. Documentation of the 30% Design task will include the preparation of technical memorandum that assess project impacts and establish design criteria. Quantity takeoffs will be performed for each discipline under this task, which will be compiled in Task 11 Cost Estimating. Design coordination meetings to support the 30% design efforts are included in Task 8 Agency, Stakeholder, and Community Coordination. 5.1. Roadway Design 5.1.1. Refinement of Preferred Alignments Once the topography and right -of -way survey has been performed and right -of -way centerlines and parcel lines are established in Task 4, the CONSULTANT will refine the horizontal and vertical alignments and finalize the design and basic project footprint (pavement edges, curb lines, and sidewalk limits) for other disciplines to begin advancing design to the 30% level. The CONSULTANT will utilize existing and forecasted traffic counts (provided by the CITY), to confirm channelization needs and the layout will be revised to address traffic operations. The CONSULTANT will develop vertical alignments for the 30% submittal based on the DTM derived from the topographic survey. Develop alternatives for pedestrians and bikes. Up to two alternatives will be prepared. The CONSULTANT will work with CITYto select a preferred alternative and prepare a roll plot showing the footprint. The CONSULTANT will identify ADA non compliance issues and will prepare a Maximum Extent Feasible report. Deliverable(s): Horizontal and vertical alignment documentation. One cross- section per alternative and a roll plot with layout per alternative. 30% Project Footprint Roll Plot Maximum Extent Feasible Report n M 5.1.2. Develop Roadway Plans The CONSULTANT will develop 30% Roadway Plans that include the following elements: Preliminary Horizontal and Vertical Alignment Plans (306) The CONSULTANT will prepare preliminary horizontal alignment plans at 1 =20' scale for the selected alternative. The CONSULTANT shall prepare preliminary vertical profile drawings for the selected alternative. Preliminary horizontal and vertical alignment plans will be produced for the main roadways and cross streets. Typical Roadway Sections (309yo) The CONSULTANT will prepare preliminary Typical Roadway Section Plans not to scale (NTS) and are anticipated to consist of two (2) drawings for selected alternative and cross streets. The sections will denote roadway widths, bike lanes /sharrow, sidewalks, and traffic lanes. Preliminary Paving and Grading Plans (3096) The CONSULTANT will prepare Preliminary Paving and Grading Plans at 1 =20' scale for the selected alternative. The Plans will show dimensions for roadway outlines and sidewalks for the selected alternative. The Plans will also show curb returns, tapers, intersection layouts, proposed driveway access and other pertinent surface features, which are typically shown at the preliminary phase. A preliminary layout of property limits will be developed and shown in the form of cut/ fill lines and property reconstruction limit. Preliminary Right -of Way Plans (30 Using the construction limits developed for the Paving and Grading Plans and the Drainage and Utility Plans, the CONSULTANT will identify right -of -way needs, including acquisition areas, permanent easements and potential construction easements. Approximate square footage will be calculated for parcels identified for full and partial takes. The Preliminary Right -of -Way Needs Map /Plan will be developed at 1 =20' scale. Deliverable(s): 30% Roadway Plans to be included in the 30% Drawing Set 5.1.3. Pavement Design The CONSULTANT will prepare pavement designs for roadways that will be reconstructed. Evaluating existing pavement section strength (falling weight deflectometer [FWD] tests) is not included in this Scope of Work. Two pavement sections will be designed for the project limits, including the following: Flexible pavement design 42nd Avenue South Flexible pavement design for side street approaches, The subgrade strength parameters (resilient modulus) will be provided under separate subtask (I.e. Geotechnical). Traffic volumes, including percentage and classification of trucks, will be used from the information generated from the forecasted traffic volumes provided by the CITY. The pavement sections will be shown on the typical cross sections as described under Task 5.1.2 Roadway Plans. Deliverable(s): Pavement design memorandum to be included in the 30% Design Report 1s 70 5.1.4. Roadway Design Documentation Following are the design documentation elements: Design criteria: The CONSULTANT will confirm geometric design criteria for the project. The project design criteria will reference City Design Standards; City Walk and Roll Plan, WSDOT Design Manual where applicable, ADA, and AASHTO 2004. Design exceptions: The CONSULTANT will identify any variances to CITY design standards. These will be documented and presented in working review sessions with the appropriate reviewers to gain concurrence. Deliverable(s): Project design criteria to be included in the 30% Design Report Design Exception Documentation to be included in the 30% Design Report 5.2. Stormwater Design This task includes development of stormwater design criteria and development of a conceptual stormwater plan. This task also includes defining and advancing the conceptual stormwater plan with development, evaluation, and selection of water quality treatment and flow control facilities to be carried forward into 30% design. 5.2.1. Data Collection and Stormwater Requirements Documentation The CONSULTANT will collect and review available data and information pertaining to hydrology, drainage issues, sensitive areas, basin plan requirements, and other parameters that may affect stormwater management at the site. Sources of data are the CITY's Stormwater Comprehensive Plan and the Gilliam Creek Basin Plan. The CITY will provide drainage system information in GIS format and any available record drawing information of existing storm sewers, culverts, stormwater management facilities, or related planning information in the vicinity of the site. The CONSULTANT will outline and document stormwater requirements for the project site including those for flow control, water quality treatment, and erosion/ sediment control. The CONSULTANT will then develop design criteria corresponding to those stormwater requirements. The CONSULTANT will prepare a Stormwater Design Criteria Technical Memorandum documenting the drainage design and erosion/ sediment control criteria. Some initial assumptions that will be used in developing the stormwater management design for the project include: KCSWDM flow control and treatment menus will be used and software for these flow control and treatment menus will be utilized The constructed storm drainage system within the project limits are not expected to require fish passage design. Stormwater management facilities will be designed for 42nd Avenue South flows only and will not provide additional management for offsite (or "regional flows. It is anticipated that up to three (3) field visits or meetings with up to two (2) CONSULTANT staff in attendance will occur as part of this sub -task. One of these visits will be to obtain comments on the draft deliverable for inclusion into a final deliverable for this sub -task. is 71 Deliverables: Draft and Final Stormwater Design Criteria Technical Memorandum (up to 10 pages in length including graphics, documenting available information regarding stormwater at the project site and applicable stormwater requirements) 5.2.2. Stormwater Management Concept The CONSULTANT will develop up to three (3) options for stormwater management. Each option may include a series of elements, such as a treatment train for water quality in addition to a vault for storage. Opportunities for flow control and treatment of stormwater from existing roadway surfaces will be examined. This will consist of examining maximum footprints available on identified parcels. The CONSULTANT will then assess the constructability, feasibility, and effectiveness of each of the options. It is assumed that geotechnical investigations to assess stormwater management option feasibility will be performed under Task 3 of this scope of work. The CONSULTANT will document results of this assessment, along with a recommended stormwater management option, in a Stormwater Management Concept Technical Memorandum. The CONSULTANT will prepare one conceptual drainage plan (of the recommended stormwater management concept) showing estimated footprint and location of proposed combined water quality and flow control facilities; conveyance systems, impervious surfaces, right -of -way, and site topographic features. It is anticipated that up to three (3) field visits or meetings with up to two (2) CONSULTANT staff in attendance will occur as part of this sub -task. One of these visits will be to obtain comments on the draft deliverable for inclusion into a final deliverable for this sub -task. The deliverable for this sub -task will be used in a later task to develop the 30% stormwater design. Deliverables: Draft and Final Stormwater Management Concept Technical Memorandum and Conceptual Drainage Plan (up to 20 pages in length including graphics and conceptual drawings, documenting up to three (3) options for stormwater management, an assessment of those stormwater management options, and a recommended stormwater management concept for the project site.) 5.3. Utility Design The CONSULTANT will contact each potentially- impacted utility company (listed below under assumptions) and will develop an updated list of utility contact information. Data regarding known changes to utility infrastructure in the project area will be requested, along with updated record drawing information. The CONSULTANT'S effort for this task will involve incorporating the updated record drawing information into the project basemap and documenting any expected significant change in project impacts. Assumptions: Overhead utilities within project limits will be relocated underground. These utilities include: Seattle City Light Distribution Power, and Transmission Power Comcast Cable TV/ Fiber Optics Century Link Telephone Underground utilities within project limits include: 20 72 Seattle City Light Power Seattle Public Utilities Water Puget Sound Energy Natural Gas Valley View Sewer Sanitary Sewer Water District 125 Water Highline Water District Water City Storm Drainage (and Sanitary Sewer) Century Link- Telephone 5.3.1. Preliminary Utility Plans Water and Sewer The CONSULTANT will prepare preliminary utility relocation plans for sanitary sewer, water lines, and associated appurtenances within the project limits. Utility drawings prepared at this design stage will indicate removals, lines to be abandoned, relocations, and new lines for water and sanitary sewer. Sections will show bedding and backfill requirements for the watermain and sewer lines. The CONSULTANT will coordinate with Puget Sound Energy (PSE) for relocations and proposed upgrades to gas facilities within the project area. PSE will develop plans showing any gas line relocations. These relocations will be shown on the Utility plans for reference and noted as work done by others. 5.3.2. Cost Comparison of Overhead Utility Relocation Options The CONSULTANT will prepare a cost estimate comparing overhead -to- overhead relocation to overhead -to- underground relocation of power and telecommunication facilities. These options will be presented to the City Council for direction on the preferred option to incorporate into final design. 5.3.3. Preliminary Utility Undergrounding Plans Power and Communication The CONSULTANT will show the proposed locations of non -City utilities on the Utility Undergrounding Plans. As identified in the list above, Seattle City Light, Century Link and Comcast have overhead utilities that will need to move underground. The CONSULTANT will provide the layout for the utility undergrounding associated with CITY (SCL) and private telecommunication facilities to the 30 percent level in order to communicate the design intent. Seattle City Light (SCL) will provide the type, size and approximate location of vaults and conduits for the underground system, as well as SCL Construction Guidelines and general design assumptions. The CONSULTANT will coordinate utility work to confirm compatibility with existing and proposed utilities, storm drain, signal, illumination, landscaping, irrigation, and urban design. The CONSULTANT will confirm clearance requirements with SCL. Only SCL approved materials, specifications and construction guidelines will be used in designing SCL facilities. These items will be included in the contract documents. Coordination meetings will be needed with Century Link and Comcast to determine the vaults, conduit runs and other facilities. Each private telecommunications company will be required to provide a plan layout showing the vault and conduit system that they need to underground their facilities. The CONSULTANT will confirm that space is available and coordinate with each, to shift vaults to fit with other existing and proposed features. These vaults will be shown on the Utility 21 73 Undergrounding plans, with references to the Utility Company Plans for details of the Vaults and conduits. At this design stage, Utility Undergrounding drawings will include plans and sections: Plans will indicate poles and other SCL facilities to be removed, new vaults, and ductbank runs with preliminary ductbank configurations. Utility undergrounding sections will show bedding, backfill and conduit spacing requirements for the joint utility trench. Deliverables for Task 5.3: Cost Comparison of Overhead Utility Relocation Options 30% Utility Plans to be included in the 30% Drawings Set 30% Utility Undergrounding Plans to be included in the 30% Drawings Set 5.4. Traffic Design It is assumed that S. 154 Street /42nd Avenue South intersection will not be impacted or require modification. 5.4.1. Conceptual Illumination Design The CONSULTANT will prepare preliminary illumination design plans as part of the 30% design package. Illumination design will be based on the width of the roadway and potential for placing luminaries on the outside along the corridor segment. The CONSULTANT will work with the CITY to determine the general layout and configuration type of light fixture(s) for the roadway and pedestrian lighting to be used on this project and model photometrics that match the chosen fixture. The CONSULTANT will provide preliminary lighting designs for up to two design options that show spacing of luminaries for each option meeting lighting requirements. Design options will show the lane configuration, type of luminaire configuration, spacing between luminaries, and the light level results. Plan sheets will indicate luminaries' locations. Deliverables for Task 5.3: Illumination Plans 5.5. Structures Design This task consists of preliminary structures design for retaining wall and stormwater vault concepts to be carried forward into final design and construction in subsequent phases of the project. Assumptions: There will be up to three (3) retaining walls approximately 100' long. The maximum wall height is expected to be 4 to 6'. 5.5.1. Data Collection and Review Assemble and review the data needed to perform the structures work elements including: Review of available site survey and geotechnical data. Review contract drawings or as -built plans as available for the SR 518 Bridge. Review of existing reports, maps, utilities, and plans. 22 74 Review proposed alternative roadway, profiles, and related geometrics. Perform one(1) site visit for two (2) staff to photograph the site and identify potential conflicts with existing features. 5.5.2. Design Criteria Prepare structural design criteria to be used for designing the retaining walls and related structures in accordance with applicable, AASHTO and WSDOT codes and standards. Prepare design criteria and layouts for stormwater vaults (if vaults or other below ground facilities are the preferred stormwater management option) Deliverable(s): Structures Design Criteria to be included in the 30% Design Report 5.5.3. Preliminary Structures Design The CONSULTANT will evaluate up to two (2) alternatives for the retaining walls. Approximate geometric requirements will be defined, such as elevations, length, width, and height. Preliminary construction staging/ sequencing concepts and existing site constraints will be identified. Advantages and disadvantages of each concept and potential constraints from a structural and cons tructability perspective will be identified. Comparative -level opinion of costs will be developed for the major cost elements of each alternative. For the preferred alternative, preliminary layouts will be prepared for the purpose of establishing retaining wall type, size, and location to be used for establishing a basis for final design. Preliminary opinions of cost will be developed. Preliminary foundation design concepts for the structural elements (vaults) of the project will be prepared in coordination with the project geotechnical engineer. Underground Vault design... This task includes one (1) meeting throughout the course of the project with agency staff and the project team to coordinate the technical elements of the work. Deliverable(s): Structures Preliminary Design Technical Memorandum to be included in the 30% Design Report 30% Retaining Wall Plans to be included in the 30% Drawing Set 5.6. Landscape Urban Design This task involves preliminary landscape architecture, and urban design work to develop 30 level design plans for the roadway corridor, planting strips and the areas disturbed by construction to the ROW and /or in construction easements. This task includes the development, evaluation, and selection of plant material, irrigation type, water connection points, bridge and wall aesthetic treatments and architectural elements for the purpose of selecting the concepts to be carried forward into final design and construction. 5.6.1. Landscape Design Report and Plans The CONSULTANT will prepare plans noting specific areas to be landscaped, the plant material palettes to be used, and urban design elements. 23 75 Deliverable(s): 30% Landscape Plans to be included in the 30% Drawing Set 5.6.2. Urban Design and Visualization The CONSULTANT will prepare up to 6 graphics to support the selection of hardscape /surface treatments, lighting and urban design treatments, and wall and bridge treatments. Deliverable(s): Up to 6 graphics to be included in the 30% Design Report 5.7 Cost Estimates, Schedule, and Construction Phasing Based on the preferred alternative, the CONSULTANT will prepare a cost estimate, schedule, and construction phasing discussion to reflect current project information. As part of this task, the CONSULTANT will prepare the following: Material quantities and Unit prices Confirm escalation and appropriate cost contingency Right -of -way costs Stormwater system costs Undergrounding Utility Costs Engineering and environmental documentation Costs Project schedule and Construction phasing discussion Deliverable(s): Budget -Level Project Cost Estimate, Schedule, and Construction Phasing Discussion 5.8. 30% Design Package The CONSULTANT will prepare draft and final versions of a 30% Design Memorandum document that summarizes the results of the technical work and documents the baseline project elements, and includes the following: Compilation of information and analysis Executive summary and comprehensive discussion of updated information Exhibits, tables, and plans Deliverable(s): 30% Design Memorandum exhibits, maps, and tables. (3 halfsize hard copies,1 pdo. 30% Drawing Set (3 halfsize hard copies, 1 pdo 24 76 TASK 6 6. Environmental Documentation (Optional) SEPA and /or NEPA Environmental Documentation task(s) are not included in the scope and budget. Should the CITY request support from the CONSULTANT, an amendment will be necessary. TASK 7 7. Right of Way (Optional) Right of Way services including parcel calculations, legal descriptions, parcel maps, right of way plans, appraisals, negotiations, and coordination are not included in this scope of work but may be added under a future amendment. 25 77 TASK 8 8. Agency, Stakeholder, and Community Coordination Work to be performed under this task also includes general administrative coordination with the key project review agencies and affected utility companies, as well as technical coordination to obtain engineering review and approval of project technical work. This work is for coordination with the pre- design update, 30 60 90% and 100% levels of design completion. 8.1. Stakeholder and Agency Coordination (CITY, Property Owners, Utilities, WSDOT) The CONSULTANT will coordinate the preparation and review of the project design work with CITY staff and review agencies and stakeholders at the 30 60% and 90% levels of design completion. The CONSULTANT will respond and adjudicate agency and stakeholder review comments and incorporate revisions if agreed to by the City. (Note that coordination with the permitting agencies for Gilliam Creek Culvert replacement, including WDFW and the USACE, is included under Task 2.) 8.1.1. City Coordination The CONSULTANT will prepare for and attend up to one City Council meeting. The CONSULTANT will prepare presentation graphics showing applicable project information. It is assumed these Council meetings would occur at the time of key milestone submittals (30, 60, 90, 100%) Deliverables: Project briefing materials 8.1.2. WSDOT The CONSULTANT will be responsible for coordinating, supporting, and attending meetings between project staff and WSDOT representatives, including scheduling, preparing meeting materials, and summarizing meeting discussion, issues, and follow -up activities. WSDOT Bridge and Structures Assumption: The CONSULTANT will attend a meeting with WSDOT Bridge and Structures staff to confirm constraints, criteria and to receive comments on draft work products related to the existing WSDOT bridge and retaining walls affected by this project. Up to one (1) meeting is assumed at two (2) hours each for two (2) CONSULTANT staff Deliverables: Agenda and Meeting Minutes 26 8.1.3. Property Owners The CONSULTANT will prepare for and attend up to four Property Owner Meetings. The CONSULTANT will prepare drawings and exhibits showing applicable project information. It is assumed these meetings will be an informal format and occur as needed during the design of the project. 8.1.4. Utilities The CONSULTANT will coordinate with utility companies within the project area to identify utilities that require relocation. The CONSULTANT will provide utility companies with project plans and information as requested. 8.2. Community Coordination 8.2.1. Community Meetings The CONSULTANT will prepare for and attend up to one Community Meeting. It is assumed these meetings will be Open House format and occur at the time of selected key milestone submittals. The community meeting will provide an overview of information about the project vicinity and expected effects of the improvements, including a question- and answer period. The CONSULTANT will also present and solicit feedback regarding aesthetic treatment and urban design options. The CITY will sponsor the community meetings and will pay any associated costs. 8.2.2. Public Information Newsletter The CONSULTANT will prepare one project newsletter describing the project improvements, status, schedule, and contact information for the project. The CONSULTANT will prepare originals for bulk mailings which will be copied and mailed by the CITY. Deliverables for Task 8: Information material targeted specifically for elected official or agency outreach, as requested by the CITY Summary documentation for each meeting between the CITY, agencies, stakeholders, and the public Newsletter v 79 TASK 9 9. Contract Drawings This final design task progresses the design from 30% level to preparing the 60% contract drawings for review the 90% contract drawings for review, and 100% (bid ready) contract drawings. See Attachment A for sheet list by Discipline. In addition to preparing the contract drawings, the CONSULTANT will maintain design documentation including design calculations. Quantity take- offs will be performed for each discipline under this task, to be compiled in Task 11, Cost Estimating. Assumption: Roadway, utilities and stormwater facilities will be coordinated with the Gilliam Creek design work in Task 2 to optimize compatibility and constructability of both projects. 9.1. Cover Sheet, Index, Notes, and Survey Control The CONSULTANT will prepare the contract drawings in accordance with the CITY's design standards. Unless otherwise noted or directed by the CITY, the CONSULTANT will prepare plan view sheets at a 1 20' scale. The CONSULTANT will prepare a cover sheet and an index of drawings. The list of plan sheet titles in the indices will match the titles as they appear on the plan sheets. See Appendix A for preliminary list of the contract drawing sheets. The CONSULTANT will prepare a vicinity map showing the project limits. The vicinity map will include the beginning and ending of construction, stations, major cross streets, waterways, and critical areas. The CONSULTANT will prepare general notes, abbreviations, and symbols sheet. The CONSULTANT will prepare an alignment table and plan sheet for survey control, monumentation, and alignments. The plan sheet will include alignment centerlines, and horizontal and vertical control. Deliverables: 60%, 90%, and 100% Cover sheet with Index, and Notes (1) 60 90 and 100% Survey Control, and Alignment Plan (1) 9.2. Construction Staging The CONSULTANT will develop construction staging plan at a scale to show the project limits for the each stage of construction. The plan (sheet) will include staging notes describing contractor requirements for maintaining traffic lanes, access to parcels, and maintenance of a safe work zone. The plan will also delineate specific areas of concern such as interfaces with other construction contracts, critical access requirements for individual properties, commitments made to adjacent property owners and businesses, and the CITY and other agency requirements. The CONSULTANT will coordinate with the CITY, School District's Transportation Division, and King County Metro to identify requirements for closures, detour and /or relocation of facilities for any 28 :1 transit route or facilities and specific roadways, and will include these requirements in the Construction Staging plan. The construction staging plan prepared by the CONSULTANT will serve as the basis for the contractor to bid the project and to prepare detailed construction staging and traffic maintenance plans. Deliverables: 60 90 and 100% Construction Staging Plan (1) 9.3. Roadway and Stormwater Drainage Assumotion: Design related meetings with the CITY to support this task are quantified in Task 8. 9.3.1. Roadway Sections Roadway sections will be developed for 42. Avenue South and side streets denoting roadway widths, sidewalks, bike lanes /sharrows, landscaping, pavement design, and traffic lanes. Deliverables: 60 90 and 100% Roadway Section Sheet (1) 9.3.2. Paving, Grading and Drainage Plans and Profiles The CONSULTANT will prepare roadway modification plans that will show dimensions for roadway outlines and sidewalks. The plans will also show curb returns, tapers, intersection layouts, and proposed driveway access. Property conform limits will be developed and shown in the form of cut and -fill lines and property reconstruction limits. The CONSULTANT will perform property interface design to existing terrain, including driveway grading, and identify retaining wall location and grading to match existing. Property interface design will be shown on these plans. The CONSULTANT will prepare plans and details for the gravity drainage design, including plan views of drainage pipes and structures, connections to the existing stormwater systems, stormwater treatment and flow control facilities, and nonstandard drainage details. These storm system layouts will include catch basin and manhole locations, and the details to describe the stormwater facilities. The CONSULTANT will prepare vertical profile drawings for the main roadways and cross streets within the project area. Cross -slope diagrams will be included on the profiles. These plans will include profiles for the gravity storm drains required within the project limits. Pipe elevations on inverts, size, length, and type as well as drainage structures will be included. Profiles of the stormwater facilities will also be included. Existing and proposed utility crossings will be depicted based on pothole data and utility profiles. Deliverables: 60 90 and 100% Paving, Grading and Drainage Plans and Profiles (6) 60 90 and 100% Paving, Grading and Drainage Detail Sheets (3) 9.3.3. Stormwater Management Facilities Separate plans and details for one combined water quality and flow control facility showing grading, and typical sections of the facility will be prepared. 29 Deliverables: 60 90 and 100% Stormwater Management Plans and Details (4) 9.3.4. Intersection Grading Intersections in the project area will prepared at 1 inch 10 feet scale showing curb return alignment data for each leg of the intersection including tables with gutter elevations at PC, PT, quarter; grades, radius and length of curve. Deliverables: 60%, 90%, and 100% Intersection Grading Plans (2) 9.4. Site Prep and Temporary Erosion and Sedimentation Control Assumotions: The construction contractor will prepare a Stormwater Pollution Prevention Plan SWPPP) that is consistent with Dept. of Ecology requirements and incorporates the TESC plans. If the CITY determines that the SWPPP should be included in the project bid documents, the scope may be amended to include its preparation by the CONSULTANT. The CONSULTANT will define the site prep and demolition activities, including items to be abandoned, salvaged, recycled or removed, and identify facilities that need to be protected during construction. Site Prep plans will include surface feature items, such as pavements (by type), sidewalk, curbs, walls, and miscellaneous structures. Demolition for utilities, drainage features, signing, striping, illumination will not be included in these drawings and will be shown on the discipline drawings. Temporary Erosion Control measures for the project will be shown on the Site Prep and TESC Plans. The CONSULTANT will prepare temporary erosion control details which show erosion and sedimentation controls measures to be used for this project. These plans will not be included in the 60% submittal. Deliverables: 90% and 100% Site Prep and Erosion Control Plans and Details (6) 9.5. Utility 9.5.1. Utility Plans Water and Sewer The CONSULTANT will update Utility Plans for sanitary sewer, water mains and associated appurtenances within the project limits. For the 60% Submittal Review comments from the 30% submittal will be incorporated into the Utility Plans and Sections. Profiles will be developed for new water mains and sewer lines. This information will aid in the development of the Potholing plan as outlined in task 9.7.3. For the 90% Submittal Review comments from the 60% submittal will be incorporated into the Utility Plans. The water and sewer profiles will be refined using the pothole information collected. The CONSULTANT will continue to coordinate with Puget Sound Energy to incorporate any planned Gas Line work into the Utility Plans. This work will be shown for reference only and noted as work to be done "by others 30 0 9.5.2. Utility Undergrounding Plans Power and Communication The CONSULTANT will continue to coordinate with SCL, Century Link and Comcast to refine the layout of the Power and communication facilities. For the 60% Submittal Review comments from the 30% submittal will be incorporated into the Utility Undergrounding Plans. Ductbank profiles will be developed using assumed depths for existing utilities and designed locations of proposed utilities. This information will aid in the development of the Potholing plan as outlined in task 9.7.3. Vault details will be developed for SCL vaults only. For the 90% Submittal Review comments from the 60% submittal will be incorporated into the Utility Undergrounding Plans. The Ductbank profiles will be refined using the pothole information collected. Vault location tables will be developed to describe the type size and location for each vault. For SCL Vaults, the CONSULTANT will develop Butterfly Vault details to show how the conduits enter each vault. 9.5.3. Utility Potholing The CONSULTANT will develop a potholing program to confirm existing utility location, depth and size. Critical pothole locations will be determined during the design phase and coordinated with the various utility owners. These critical locations will include locations where proposed utilities (storm drain, water, and the joint power/ telecommunications trench) cross existing utilities that will remain. Documentation will consist of pothole location shown on plan drawings with additional information in tabular form. Tabular information will include utility type, size, location, and depth. It is assumed that a no -fee permit will be required from the CITY to perform this work. Assume twenty (20) potholes. The CONSULTANT will subcontract with utility pothole company to perform utility locates. The utility pothole company will be responsible for obtaining a CITY permit, traffic control, utility locates prior to potholing, handling and disposal of possible contaminated materials, and recording pothole data. The CONSULTANT will coordinate with the pothole company to confirm scope and schedule of utility locate work is performed as agreed to with the CITY. Potholing will be performed after the 60% submittal. Information gathered will be incorporated into the 90% plans and profiles. Defiverables for Task 9.6: 60%, 90%, and 100% Utility Plans, Profiles and Details (8) 60%, 90%, and 100% Utility Undergrounding Plans, Profiles and Details (16) 90% and 100% plans will include Pothole locations and a Pothole Data table 9.6. Structures This task involves final design and contract documentation preparation for retaining walls. Assumotions: Calculations, analyses, design, plans, specifications, and other project work will be prepared in English units. 31 i The CONSULTANT will coordinate the design of any structures below the existing SR518 Bridge with WSDOT to develop a design that meets WSDOT's requirements for the project. 9.6.1. Design Calculations Prepare analysis and design calculations for retaining walls, stormwater vaults, including foundation components in accordance with the approved Design Criteria Memorandum. Deliverables: 60 90 and 100% Retaining Wall and /or Stormwater Vault Design Calculations 60 90 and 100% Retaining Wall Elevation and Details (2) 9.7. Channelization, Illumination and Signing The CONSULTANT will prepare plans and details for the channelization, including lane and edge stripes, stop bars, pavement markings, crosswalks, and geometry of striped medians and turn pockets. Limits of channelization will match paving limits and extended beyond paving limits to match extent of channelization modified due to construction staging and temporary traffic control. The CONSULTANT will prepare the illumination plans, and details in accordance with the CITY guidelines and the MUTCD. The CONSULTANT will submit to the CITY a set of illumination plans showing proposed locations for the new illumination, wiring diagrams, and electrical hardware. The CONSULTANT will prepare quantity takeoffs, tabulations, and backup calculations for this work based on the CITY guidelines. CONSULTANT will coordinate with CITY staff to receive comments on each plan submittal and respond to each set of comments. After coordination with the CITY and Seattle City Light (as specified in Task 8), and the type of light fixture(s) for the roadway and pedestrian lighting to be used on this project has been determined, the CONSULTANT shall model photometric to match the chosen fixture. Deliverables: 60%, 90% and 100% Channelization, Illumination and Signing Plans (6) 9.8. Landscape, Irrigation and Urban Design This task involves final design and contract documentation preparation for landscape, irrigation and urban design. 9.8.1. Landscape and Urban Design Plans and Details Landscape plans will be prepared to include the type, location and quantity of plant material for the streetscape and for the stormwater management facility (if above ground). Urban design elements will be located and called out to the detail sheets. Detail sheets will be prepared that include details for items such as planting diagrams and urban design elements. Irrigation plans will be prepared that includes the layouts for project required irrigation for planted streetscape and drainage facilities areas. Landscape improvements will be coordinated with the drainage improvements. Detail sheets will be prepared that include details for items such as connections for the irrigation lines to water and power sources. 32 i, Deliverables: 60 90 and 100% Landscape, Irrigation and Urban Design Plans and Details (6) 9.9. Submittals (60%,90%, and 100% Bid- Ready) For each submittal (60%, 90%, and 100%) the CONSULTANT will assemble the plans into a single comprehensive plan set. 9.9.1. 60% Submittal At the 60% review, 30% comments will be resolved and addressed. Deliverables: 60% Plans (1 electronic PDF 60% outline of technical specifications (as described in Task 10) 60% Opinion of Cost (as described in Task 11) 9.9.2. 90% Submittal At the 90% review, 60% comments will be resolved and addressed. Deliverables: 90% Plans (1 electronic PDF) 90% draft special provisions and contract specifications (as described in Task 10) 90% Opinion of Cost (as described in Task 11) 9.9.3. 100% Submittal Final Plans: Drawings will be stamped and signed by the appropriate CONSULTANT team professional licensed in the State of Washington Deliverables: 100% Plans (1 full size 4mil Mylar Set) Final Special Provisions and Contract Specifications (as described in Task 10) Final Cost Estimate (as described in Task 11) Plans and Specifications uploaded to the Builders Exchange site 10 Copies of Plans and Specifications 33 i TASK 10 10. Specifications The CONSULTANT will use of the WSDOT/APWA 2010 Standard Specifications in preparing the contract documents for the project design. The CONSULTANT will assemble the contract provisions including amendments, general special provisions, and special provisions for the project. A contract specifications outline will be prepared for the 60% final design submittal, with specification sections included beginning with the 90% submittal. This task will include the preparation of the boilerplate provisions of the contract and Division 1 Specifications. A sample boilerplate provisions will be provided by the CITY. Deliverables: Outline specifications with the 60% submittal Project specifications with the 90% and bid -ready submittals 34 M TASK 11 11. Cost Estimating Assumotions: Cost opinions in the 30 60 90% and bid -ready design submittals will follow the practices set for by the Association for the Advancement of Cost Estimating (AACE), Recommended Practice No. 17R -97. Budget -level cost estimates will include contingency factors as defined by the AACE document to account for project uncertainties that cannot be explicitly accounted for at the project's various engineering stages. 11.1 Quantities The CONSULTANT will compile quantities from different disciplines for the project into a single summary of quantities sheet. Quantity tabulation sheets will not be prepared. 11.2 Engineer's Estimate The CONSULTANT will prepare an engineer's estimate (opinion of cost) for the project at the 30 60 90 and final levels of completion. The estimates will be prepared using the summary of quantity sheets with documented unit costs, lump -sum prices, and back up. The estimates will be submitted in hard copy and PDF Format. Cost estimates will be stamped and signed by the CONSULTANT team professional licensed in the State of Washington. Deliverables: One 30% design level estimate One 60% design level estimate One 90% design level estimate One final bid -ready design level estimate. 35 i TASK 12 12. Major Milestone Reviews (30, 60, 90,100 This task provides for a senior review of major work deliverables to be performed at the 30, 60, 90 and 100% submittals as defined in the Quality Management Plan. These reviews will be performed after deliverables are assembled and before their submittal to the CITY. Quality control efforts and reviews will include the work performed by the CONSULTANT. Routine checking of calculations, plan sheets, and other work, done as peer review on the various discipline items, is included in the scope of the individual tasks and therefore not included in this Task. Deliverables: Review comments, to be formally documented, responded to, and filed in the Project Files. TASK 13 13. Services during Bidding The CONSULTANT will provide services during the bidding period to support the CITY with responses to technical questions and preparation of addenda. The CONSULTANT will attend the bid opening, prepare bid tabulations, and support the CITY in the evaluation of the apparent low bidder and recommendation of award. Assumptions: Responses to technical questions are assumed to require a maximum of 30 hrs Up to one (1) Addenda will be requested Services during bidding are limited by the number of hours budgeted. Inspection services are not included. Selection of the Contractor is the sole responsibility of the CITY. 36 Exhibit B Consultant Fee Summary City of Tukwila 40th 42nd Avenue South Phase III 1/10/2012 Budget Summary By Task Task Description Task 1 Project Management Task 2 Gilliam Creek Culvert Task 3 Geotechnical Engineering 1Task 4 Survey and Mapping 1Task 5 30% Roadway Design 1Task 6 Environmental Documentation (Optional) Task 7 Right of Way (Optional) Task 8 Agency, Stakeholder and Community Coordination 1Task 9 Contract Drawings 1Task 10 Specifications (Task 11 Cost Estimating (Task 12 Major Milestone Reviews (30 60 90 100 1Task 13 Services During Bidding and Construction 1 TOTALS Labor Total Total Overall Hours Labor Reimbursable Totals Culvert Roadway 520 1 $73,317 1 $270 I $73,587 1 $10,034 1 $63,553 558 1 $79,758 I $0 I $79,758 1 $79,758 1 $0 200 1 $32,331 I $13,000 I $45,331 1 $11,333 1 $33,998 614 1 $68,091 I $3,714 I $71,805 1 1 $17,951 1 $53,853 1,120 1 $149,000 I $0 1 $149,000 1 1$149,000 0 1 $0 I $0 1 $0 1 1 $0 0 I $0 I $0 I $0 1 1 $0 52 I $9,041 I $1,097 I $10,137 1 1 1 $10,137 2,457 I $306,238 I $2,500 1 $308,738 1 1 1 $308,738 96 I $12,191 I $0 I $12,191 1 1 1 $12,191 80 1 $10,228 I $0 I $10,228 1 1 1 $10,228 112 I $25,150 I $0 I $25,150 1 1 1 $25,150 96 I $13,785 I $0 I $13,785 1 1 1 $13,785 5,905 1 $779,129 1 $20,581 1 $799,709 1 1 $119,075 1$680,634 1 $799,709 w e Direct Labor Classification Sr. Project Manager Sr. Consultant Sr. Engineer Engineer Scientist Surveyor Jr. Engineer Senior Technician Technician Office Exhibit B Consultant Fee Summary City of Tukwila 40th 42nd Avenue South Phase III Expenses Category Drilling Laboratory Services Postage Freight Reprographics Survey Leica DNA03 Digital Level Survey Leica Smart Pole GPS Survey Leica Smart Pole TPS Survey Truck Travel Mileage Travel Parking Total Expenses I GRAND -TOTAL E I Hoursl x I Rate I= 1 Cost I 334.0 I I $224.55 I I $75,001.22 I 52.0 I I $202.80 I I $10,545.46 I 204.0 I I $178.49 I I $36,412.08 I 1,980.0 I I $148.68 I I $294,385.18 I 72.0 I I $134.86 I I $9,709.93 I 144.0 I I $125.68 I I $18,097.40 I 1,363.0 I I $96.62 I I $131,690.91 I 1,285.0 I I $128.34 I I $164,919.10 I 155.0 I I $70.40 I I $10,911.94 316.0 I I $86.88 I I $27,455.39 5,905.0 I $779,128.62 Quantity X Rate 18.0 $15.00 2.0 $44.00 2.0 $184.00 13.0 $186.00 15.0 $56.00 900.0 $0.555 39.8 $15.00 Cost $10,000.00 $3,000.00 $270.00 $2,500.00 $88.00 $368.00 $2,418.00 $840.00 $499.50 $597.00 $20,580.50 $799,709.12 1 .I Transportation Committee Minutes Januapl 17, 2012 Paae 2 Staff reported that the final cost of repairs is anticipated to be approximately $53,000, which is well under the cost estimate of $67,000. Funding will come from the Bridge Repair Services line item in the 2011 Budget. Committee Chair Ekberg stated that, in extenuating circumstances, he understands the need to move forward with items such as this. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. C. 42 Avenue Phase III: Consultant Selection and Award Contract Staff is seeking Council approval to award a consultant contract in the amount of $726,995 to CH2M Hill, Inc. for full design of roadway improvements and culvert replacement for the 42 Avenue South Phase III Project. This phase will widen 40 42 n Avenue South between Southcenter Boulevard and South 160"' Street as well as repair /replace the Gilliam Creek culvert. Project funding is budgeted in the 2012 CIP. The current 1 project design scope does not include undergrounding; however, the consultant will analyze the cost of conversion to undergrounding. Staff will return to Committee with the results of this analysis. A design supplement for undergrounding is expected to cost an additional $72,7000. C112M Hill was chosen from seven RFP's that were submitted for the project. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. D. Andover Park West: Grant Acceptance Staff is seeking Council approval for the formal acceptance of a grant in the amount of $1,420,000 from the Transportation Improvement Board for the Andover Park West Widening Project (see Tranportation Committee minutes dated 811512011 for grant submission). Matching funds are required and will be met through impact fees as well as the existing project budget (Arterial Street Fund and the Water Enterprise Fund). UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. E. 2012 Transportation Committee Work Plan As information only, staff gave a brief overview of items that are expected to be brought to the Transportation Committee during 2012. Specific project highlights are outlined in the informational memo provided in the Committee agenda packet. INFORMATION ONLY. III. SCATBd The Committee reviewed and briefly discussed the December 20 SCATBd minutes which included an announcement of a $10 million TIGER III grant for the Link Light Rail, and a certificate presentation to Councilmember Hernandez for her service to SCATBd. The SCATBd meeting for today was cancelled due to potential imclement weather. INFORMATION ONLY. Meeting adjourned at 6:08 p.m. Next meeting: Monday, February 6, 2012 5:15 p.m. Conference Room #1 Committee Chair Approval Minutes by KAH. Reviewed by BC. 91 92 CO UNCIL AGENDA SYNOPSIS ITEM NO. Meeting Date Prepared Gx ftl Mayor's review 01/23/12 BG 02/06/12 BG ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON Council review 3.F. ORIGINAL AGENDA DATE: 01/23/12 AGENDA ITEM TITLE Andover Park West Street Improvements Transportation Improvement Board Grant Acceptance CATEGORY DiSCUSSiOn Motion Resolution Ordinance BidAavard Public Hearing Other Mtg Date 01123112 Alt Date 02/06/12 Mtg Date �lltg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PF SPONSOR'S The City was awarded a Washington State Transportation Improvement Board (TIB) SUMMARY construction grant for Andover Park West street improvements. This project is currently under design and will be advertised for bid under one contract with the Tukwila Urban Center Transit Center and APW water main improvements. Council is being asked to formally accept the TIB grant in the amount of $1,420,000.00. REVIEWED BY CO`s Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/17/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 17, 2012 CIP) Comments: MTG. DATE J RECORD OF COUNCIL ACTION 01/23/12 02/06/12 MTG. DATE 01/23/12 02/03/12 ATTACHMENTS Informational Memorandum dated 01/13/12 Transportation Improvement Board's Fuel Tax Grant Distribution Agreement Minutes from the Transportation Committee meeting of 01/17/12 W x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: January 13, 2012 SUBJECT: Andover Park West (Tukwila Pkwv Strander Blvd) Project No. 98810404 Acceptance of Transportation Improvement Board Grant ISSUE Formal City acceptance of a Transportation Improvement Board construction grant. BACKGROUND In spring 2011, Council authorized staff to submit a grant application to the Transportation Improvement Board (TIB) for the Andover Park W Widening project. The roadway widening project has been under design concurrently with the Tukwila Urban Center Transit Center. Recently, design of the water main replacement was included in the design work, combining three projects into a single design effort to maximize efficiency of staff time and city funds. DISCUSSION This TIB grant application was successful with the award in the amount of $1,420,000. According to CIP Policy #12, staff must get approval from the full Council before accepting grants. The TIB grant requires a local match as defined in the grant agreement and matching funds are made up from the Arterial Street Fund, traffic impact fees, and the Water Enterprise fund. Acceptance of this grant will authorize the Mayor to sign the agreement and status form to complete the acceptance process. RECOMMENDATION Council is being asked to formally accept the TIB grant in the amount of $1,420,000 for the Andover Park West Project and consider this item at the January 23, 2012 Committee of the Whole and the subsequent February 6, 2012 Regular Meeting. Attachment: TIB Fuel Tax Grant Distribution Agreement W: \PW Eng \PROJECTS\A- RW RS Projects \90610402 Transit Center \Grants \INFO MEMO Grant Acceptance TIB Award for APW docx 95 M Orton, S 0 E Washington State m Transportation Improvement Bard 7aErOn Imp�� Sincerely, Stevan E Gorcesler Executive Director P.O. Box 40901 Stevan Gorcester Olympia, WA 98504.0901 Phone: 360- 586.1140 Executive Director Fax: 360 586.1165 www.tib.wa.gov Enclosures Investing in your local community 97 i Il' TO Members November 18, 2011 r .r, V e" Mayor James Irish, Chair City of La Center .,.Z Commissioner Mike Wilson, Vice Mr. Bob Giberson, P.E. Grays Harbor County Public Works Director Councilmember Jeanne Burbidge City of Tukwila City of Federal Way 6300 Southcenter Blvd, Suite 100 Todd Coleman P.E Port of Vancouver Tukwila, WA 98188 -2544 Councilmember Sam Crawford Whatcom County Dear Mr. Giberson: Kathleen Davis WSDOT Congratulations! We are pleased to announce the selection of your project, Andover Mark Freiberger. P.E. City of Sedro- Woolley Park W, Tukwila Pkwy to Strander Blvd, TIB project number 9 -P- 116(013) -1. The total Councilmember William Gothmann, P.E. T O funds for this project is $1,420,000. City of Spokane Valley Secretary Paula Hammond Before any work is allowed on this project, you must: SDOT Verify the information on the Program Funding Status form, revise if necessary, Pau) Ingiosi Office of Financial Management and sign; Commissioner Greg Partch 0 Submit the section of your adopted Six Year Transportation Improvement Plan Whitman County listing this project; Laura Philpol City ofSammamish 0 Sign both copies of the Fuel Tax Agreement; Heidi Stamm Return the above items to TIB; HS Public Affairs You may incur reimburseable expenses only after you receive approval from Harold Taniguchi King County Metro Transit TIB. Steve Thomsen. P.E. Snohomish County In accordance with RCW 47.26.84, you must certify full funding by November 18, 2012 John Vocich City ofBonney ake or the grant may be terminated. Grants may also be rescinded due to unreasonable Jay Weber project delay as described in WAC 479 -05 -211. County Road Administration Board Ralph Wessels, P.E. Bicycle Alliance of Washington If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360) 586 -1142 or e-mail GreaAOTIB.wa.00v. Sincerely, Stevan E Gorcesler Executive Director P.O. Box 40901 Stevan Gorcester Olympia, WA 98504.0901 Phone: 360- 586.1140 Executive Director Fax: 360 586.1165 www.tib.wa.gov Enclosures Investing in your local community 97 J Washington State Transportation Improvement Board Ni 1 Fuel Tax Grant Distribution Agreement 7.0 TERMINATION 7.1 UNILATERAL TERMINATION Either party may terminate this Agreement upon 30 days' prior written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 7.2 TERMINATION BY MUTUAL AGREEMENT Either party may terminate this contract in whole or in part, at any time, by mutual agreement with a 30 calendar day written notice from one party to the other. 7.3 TERMINATION FOR CAUSE In the event TIB determines the grant recipient has failed to comply with the conditions of this Agreement in a timely manner, TIB has the right to suspend or terminate this Agreement. TIB shall notify the grant recipient in writing of the need to take corrective action. If corrective action is not taken within 30 days, the Agreement may be terminated. TIB reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the grant recipient from incurring additional obligations of funds during the investigation of the alleged compliance breach and pending corrective action by the grant recipient or a decision by TIB to terminate the Agreement. The grant recipient shall be liable for damages as authorized by law including, but not limited to, repayment of misused grant funds. The termination shall be deemed to be a Termination for Convenience if it is determined that the grant recipient: (1) was not at fault, or (2) failure to perform was outside of the grant recipient's control, fault or negligence. The rights and remedies of TIB provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 7.4 TERMINATION FOR CONVENIENCE TIB may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part, because federal or state funds are no longer available for the purpose of meeting TIB's obligations, or for any reason. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 7.5 TERMINATION PROCEDURE Upon receipt of notice of termination, the grant recipient shall stop work and /or take such action as may be directed by TIB. TIB Form 190 -500 Page 2 of 3 Rev. 2/14/2003 1 Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement 8.0 AVAILABILITY OF TIB FUNDS The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel Tax collections and existing contractual obligations. The local agency shall submit timely progress billings as project costs are incurred to enable accurate budgeting and fund management. Failure to submit timely progress billings may result in delayed payments or the establishment of a payment schedule. 9.0 ATTACHMENTS Attachments are incorporated into this agreement with subsequent amendments as needed. Approved as to Form This 14th Day of February, 2003 Rob McKenna Attorney General 0 Signature on file Elizabeth Lagerberg Assistant Attorney General Lead Agency Signature of ChairmarMayor Print Name TIB Form 190 -500 Transportation Improvement Board Date Executive Director Date Print Name Page 3 of 3 Rev. 2/14/2003 100 Attachment 1 Project Funding Summary Project Information Lead Agency TUKWILA Project Number 9 -P- 116(013) -1 Project Title Andover Park W Project Termini Tukwila Pkwy to Strander Blvd TIB funds for the project are: Phase TIB Funds Design 0 Right of Way 0 Construction 1,420,000 Total Grant 1,420,000 TIB Form 190 -600 Rev. 2/14/2003 101 i� Transportation Improvement Board j Project Funding Status Form Agency: TUKWILA TIB Project Number: 9 -P- 116(013) -1 Project Name: Andover Park W Tukwila Pkwy to Strander Blvd Verify the information below and revise if necessary. Return to: Transportation Improvement Board PO Box 40901 Olympia, WA 98504 -0901 PROJECT SCHEDULE E }k �,..a r i r DatetShown on,, v�Revised Dates'` Application Construction Approval Date Y Contract Bid Award I Apr 2012 I 1 Contract Completion I Nov 2013 PROJECT FUNDING PARTNERS List additional funding partners and amount. Funding Partners pfs I Amount I e Revised Funding TUKWILA I 394,000 WSDOT I 0 Federal Funds I 0 Impact Fees (in hand) 420,000 I l Tukwila Enterprise Fund I 346,000 I l TOTAL LOCAL FUNDS I 1,160,000 Both agency officials must sign the form before returning it to the TIB office. Mayor or Public Works Director Signature Date Printed or Typed Name Title Financial Officer Signature Date Printed or Typed Name Title TIB Funding Status Report 102 Transportation Committee Minutes Januari 17, 2012 Paae 2 Staff reported that the final cost of repairs is anticipated to be approximately $53,000, which is well under the cost estimate of $67,000. Funding will come from the Bridge Repair Services line item in the 2011 Budget. Committee Chair Ekberg stated that, in extenuating circumstances, he understands the need to move forward with items such as this. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. C. 42 Avenue Phase III: Consultant Selection and Award Contract Staff is seeking Council approval to award a consultant contract in the amount of $726,995 to CH2M Hill, Inc. for full design of roadway improvements and culvert replacement for the 42 Avenue South Phase III Project. This phase will widen 40' 42 Avenue South between Southcenter Boulevard and South 160` Street as well as repair /replace the Gilliam Creek culvert. Project funding is budgeted in the 2012 CIP. The current project design scope does not include undergrounding; however, the consultant will analyze the cost of conversion to undergrounding. Staff will return to Committee with the results of this analysis. A design supplement for undergrounding is expected to cost an additional $72,7000. CH2M Hill was chosen from seven RFP's that were submitted for the project. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. D. Andover Park West: Grant Accentance Staff is seeking Council approval for the formal acceptance of a grant in the amount of $1,420,000 from the Transportation Improvement Board for the Andover Park West Widening Project (see Tranportation Committee minutes dated 811512011 for grant submission). Matching funds are required and will be met through impact fees as well as the existing project budget (Arterial Street Fund and the Water Enterprise Fund). UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. E. 2012 Transportation Committee Work Plan As information only, staff gave a brief overview of items that are expected to be brought to the Transportation Committee during 2012. Specific project highlights are outlined in the informational memo provided in the Committee agenda packet. INFORMATION ONLY. III. SCATBd The Committee reviewed and briefly discussed the December 20 SCATBd minutes which included an announcement of a $10 million TIGER III grant for the Link Light Rail, and a certificate presentation to Councilmember Hernandez for her service to SCATBd. The SCATBd meeting for today was cancelled due to potential imclement weather. INFORMATION ONLY. Meeting adjourned at 6:08 p.m. Next meeting: Monday, February 6, 2012 5:15 p.m. Conference Room #1 6 Committee Chair Approval Minutes by KAM. Reviewed by BC. in, 104 30th (Monday) 31st (Tuesday) 1st (Wednesday) Sister City Cmte, 5:30 PM (Community Center) 2nd (Thursday) 3rd (Friday) 4th (Saturday) Equity Diversity Commission, 5:15 PM (CR #3) ➢Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2342. ➢Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Lynn Wallace at 206 -575 -1633. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Human Resources at 206 433 -1831. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 93 ➢COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206 -433- 7175). Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Joyce Trantina at 206 433 -1850. ➢Finance Safety Committee: 1st 3rd Tues., 5:15 PM, Conf. Room #3. ➢Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykan a1206- 433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 767 -2342. Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kertrman at 206 -575 -2489. ➢Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206- 767 -2342. ➢Planning Commission /Board of Architectural Review: 4th Thurs. except 2nd Thursday in Nov. Dec., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivensat 206- 431 -3670. Sister City Committee: Quarterly, 5:30 PM, Tukwila Community Center. Contact Tracy Gallaway at 206 767 -2305. ➢Transportation Committee: 1st 3rd Mon., 5:15 PM, Conf. Room #1 Tukwila Historical Society: 3rd Thurs., 7:00 Pm, Tukwila Heritage Cultural Center, 14475 59 Avenue S. Contact Pat Brodin at 206 433 -1861. ➢Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206- 433 -1815. ➢Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #I 105 Upcoming Meetings Events January /February 2012 23rd (Monday) 24th (Tuesday) 25th (Wednesday) 26th (Thursday) 27th (Friday) 28th (Saturday) C. ity Utilities Cmte, COPCAB, Planning Tukwila Int'I. Blvd. ,4€`_irs P_ '_zarks 5:00 PM 6:30 PM Commission, Action Cmte's Qnte, (CR 91) (CR 95) 6:30 PM Trash Pickup Day Cancelled (Council 9:00 10:00 AM Chambers) r City Council Committee of the Whole Mtg., For location contact 7:00 PM Rick at (Council rick @forschler.org Chambers) Committee of the Whole to be immediately followed by a Special Mtg. 30th (Monday) 31st (Tuesday) 1st (Wednesday) Sister City Cmte, 5:30 PM (Community Center) 2nd (Thursday) 3rd (Friday) 4th (Saturday) Equity Diversity Commission, 5:15 PM (CR #3) ➢Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2342. ➢Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Lynn Wallace at 206 -575 -1633. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Human Resources at 206 433 -1831. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 93 ➢COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206 -433- 7175). Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Joyce Trantina at 206 433 -1850. ➢Finance Safety Committee: 1st 3rd Tues., 5:15 PM, Conf. Room #3. ➢Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykan a1206- 433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 767 -2342. Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kertrman at 206 -575 -2489. ➢Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206- 767 -2342. ➢Planning Commission /Board of Architectural Review: 4th Thurs. except 2nd Thursday in Nov. Dec., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivensat 206- 431 -3670. Sister City Committee: Quarterly, 5:30 PM, Tukwila Community Center. Contact Tracy Gallaway at 206 767 -2305. ➢Transportation Committee: 1st 3rd Mon., 5:15 PM, Conf. Room #1 Tukwila Historical Society: 3rd Thurs., 7:00 Pm, Tukwila Heritage Cultural Center, 14475 59 Avenue S. Contact Pat Brodin at 206 433 -1861. ➢Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206- 433 -1815. ➢Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #I 105 Tentative Agenda Schedule 1VIONTH MEETING 1= MEETING 2 MEETING 3 1VIEETING REGULAR C.O.W. REGULAfi January 3 (Tuesday) 9 17 (Tuesday) 23 See agenda packet cover sheet for this week's agenda (January 23, 2012 Regular Meeting) February 6 Special Presentations: Update on new sign code. 13 Special Presentations: Tukwila Village Development Agreement. 21 (Tuesday) Special Presentations: Tukwila Library Advisory Board Annual Report. Unfinished Business: Tukwila Village Development Agreement. 27 Special Issues: Tukwila Village Development Agreement. SPECIAL MEETING: Unfinished Business: Tukwila Village Development Agreement. 106