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HomeMy WebLinkAbout1983-11-01 Special MinutesNovember 1, 1983 7:00 P.M. CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS PRESENTATION Opening comments by Mayor Van Dusen Presentation on revenues and overall budget by Alan Doerschel, Finance Director TUKWILA CITY COUNCIL SPECIAL COMMITTEE OF [HE WHOLE Proposed 1984 Budget M I N U T E S Tukwila City Hall Council Chambers Mayor Van Dusen asked to have the Special Meeting called so he could present the proposed 1984 Budget to the Council. Council President Harris called the Special Committee of the Whole Meeting to order. GEORGE D. HILL, LIONEL C. BOHRER, MABEL J. HARRIS, Council President, DORIS E. PHELPS, EDGAR D. BAUCH, WENDY A. MORGAN. Councilman Hill noted that Councilman Duffie notified him that he would be late to the meeting. Mayor Van Dusen noted the process used in the preparation of the 1984 Budget. The two new changes included in this budget are: the narratives, by number, are lined up with the items on the expenditure pages, and a section called Issues and Options has been added. The Non Departmental section from the 1983 budget has been eliminated and distributed to the appropriate fund. This has caused most of the funds to be increased. Also included in the new budget is an Equipment Rental Fund. Mayor Van Dusen called attention to his budget message. The budget is balanced and proposes no new taxes. The budget does not provide for expenditure of all of the revenues. It has a surplus of approximately $109,000 in the Current Fund and $17,000 in Federal Shared Revenue. The total budget is $14,382,248. Tukwila's comparison with other cities has been included. Tukwila ranks 76th in population, 9th in retail sales tax, and 18th in assessed valuation. More of this budget has been devoted to Public Works than in the past. This budget is responsive to the need to constantly update the City's infrastructure which is so important to both the citizens and business community. Salaries for all of the employees have been included. Those employees in bargaining units are budgeted according to the contracts and 5.1% has been included for the non -union personnel. The 1984 budget for personnel is $269,000 or 77% greater than 1983. Merit pay has not been included, but there is an Issues and Options page for it. The revenue picture is looking better. A 6% increase in sales tax is anticipated. In the Council budget, the Research Analyst has been eliminated and the funds moved to Professional Services. The Mayor noted that there is a request for an Administrative Secretary in his budget. Mr. Doerschel discussed an overview of the proposed revenues, the expenditure changes and gave a personnel analysis. He noted that the budget contained an organization chart for each department, a function description and an expenditure sum- mary. By distributing the non- departmental fund into the ap- propriate budgets, you would see truer costs of operating the major departments. There has been no rate increase recommended for the Water and Sewer Funds, but this will need to be looked at again as Seattle has raised their rates. There is a total of $600,000 budgeted in each of the two funds for capital improvements. In the TUKWILA CITY COUNCIL, SPECIAL COMMITTEE OF THE WHOLE, 1984 BUDGET November 1, 1983 Page 2 PRESENTATION Cont. City Clerk/ Municipal Court RECESS: 8:20 8:30 p.m. Parks Recreation Water Fund, interim financing is used. The Sewer Fund has enough money in the fund balance to cover improvements. It is proposed that the equipment rental program be fully funded in two years. The Fire Accumulative Reserve Fund is for all major fire equipment, but the balance is only $46,000 in the fund. The unfunded liability is about $400,000. Mr. Doerschel discussed the detail of revenue estimates included in the budget. The property tax revenue was increased by 10% over 1983. The retail sales tax has been increased by 67% from the 1983 actual of $2,369,000. The total Current Fund is $5,259,834. The extra .2 of 1% sales tax is divided between the City Street and Arterial Street Funds. The total proposed 1984 budget is $14,382,248. The Equipment Rental Fund will need approximately $250,000 to fully fund all the depreciation of the city vehicles included in the fund. The fire equipment is not included in this fund. Finance will take care of the accounting for the fund and Public Works will take care of the program itself. Each of the Department Heads gave a brief summary of the pro- posed budget for their departments. Maxine Anderson, City Clerk, noted there was very little change in the Court budget and the increase in the City Clerk's budget is due to transfers from the non departmental fund. Finance Department Alan Doerschel, Finance Director, explained that the Accounting Clerk I position has been eliminated from the budget and extra labor for a half time employee has been added. The $54,000 in- crease is transfers from the non departmental fund. City Attorney Daniel Woo, Deputy City Attorney, presented Council the following proposal: Retainer Court Special Matters a. Current Litigation b. Land Use, Labor, Pensions, etc. c. Annexation, Easements, etc. TOTAL 36,000 54,000 15,000 25,000 10,000 $140,000 Attorney Hard discussed current litigations and the amount proposed for the 1984 budget. He assured Council they enjoy working for the City. MOVED BY MORGAN, SECONDED BY PHELPS, THAT COUNCIL RECESS FOR FIVE MINUTES. MOTION CARRIED. Don Williams, Parks and Recreation Director, reviewed proposed revenues. The revenue funds under his budget are Recreation Services Fees, the Golf Course Revenues, and the Grant Funds. He noted that the library contract and some equipment rental have been moved from non departmental to his budget increasing it to $282,000. There is no proposed increase in greens fees for the Golf Course. The total proposed revenue for the Golf Course is $401,000. The $141,000 in the Land Acquisition and Building Development revenue fund is for primarily two projects -the City's matching monies for Crestview Park, Phase I, and Christensen Greenbelt, Phase III. The Recreation budget is a hold- the -line proposal with the same staffing levels. He aske Council to review the Issues and Options on personnel salary and wage increases. The three major categories of expenditures in the Golf Course budget are maintenance, profes- sional service contracts, and improvements. There is a long list TUKWILA CITY COUNCIL, SPECIAL COMMITTEE OF THE WHOLE, 1984 BUDGET Novemberl, 1983 Page 3 PRESENTATION Cont. Parks Recreation (cont.) Planning Fire Public Works 3 9kb of improvements in the Land Acquisition and Building Fund on page 231. They are generally park related, but some are improvements to City Hall grounds. Brad Collins, Planning Director, said there is virtually no change in the Planning Department's budget from 1983. There are five staff positions proposed. They are anticipating some development increase in 1984. There are some 1983 projects being carried over, such as the Urban Design Project. He noted that the Capital Improvement Projects will be presented to Council at the November 7 meeting. Councilman Bohrer said he would like to see the Urban Design Study go forward. Police Pat Lowery, Police Chief, explained that the Police Department Budget represents an overall increase of less than 1% in the daily operations. The total budget includes transfers from non departmental such as maintenance and operation of vehicles, equip- ment rental fund, Valley Comm. and personnel costs under the last labor contract. The budget does not include any new personnel. The major capital equipment item request is a new TRS 80 computer. In the Issues and Options section, No. 6, is a request for another lieutenant position. He asked Council to consider this as it is an unbudgeted item. It is important to good order of the Depart- ment and it is the third year the request has been made. Mayor Van Dusen, in the absence of the Fire Chief, explained that the budget contains a recommendation that Council approve an Assistant Fire Chief. This person would be a half -time ad- ministrator and half -time training officer. There is also a request for extra labor for secretarial support. The largest item requested, found in revenue sharing, is for a heat pump for the fire station in the amount of $38,000. There has been $20,000 added to the Fire Equipment Reserve Fund. There is a new section added -Fire Facilities (page 119) so account can be made of the costs to operate the fire stations. Byron Sneva, Public Works Director, explained the reorganization he is proposing for the Public Works Department. The current organizational chart shows that the Administrative Secretary, Superintendent, and the Senior Engineer are controlled by the director. The remainder of the owrk is controlled through the superintendent to the seven maintenance units. It becomes a management problem to keep track of the control throughout this system. The reorganization chart, on which the budget is based, has the secretary at City Hall and the maintenance secretary re- porting directly to the Public Works Director. The rest of the staff is organized into three divisions: Engineering, Street Utilities Maintenance, and Equipment, Building, Park, Golf Course Maintenance. In 1984 we plan 3.8 man years of part time labor to be used in the parks and on the golf course. Unit No. 1 is the service division to provide public health, safety and welfare through street, water and sewer maintenance. These people need to be available 7 days a week, 24 hours per day. Unit No. 1 consists of equipment rental, building maintenance, park, and golf course maintenance. These are scheduled activities of a routine matter. The staff in 1983 was 11; in 1984 we propose the permanent staff to be 92; the difference will be made up with part time labor. Issues Options No. 11 discusses the reorganization of the Public Works Department to provide an improved management team for a more productive engineering and maintenance effort. TUKWILA CITY COUNCIL, SPECIAL COMMITTEE OF THE WHOLE, 1984 BUDGET November 1, 1983 Page 4 PRESENTATION Cont. 9:05 p.m. Councilman Duffie arrived at the meeting. ADJOURNMENT 9:30 p.m. Councilman Bauch asked which of the Issues and Options are not budgeted. Mayor Van Dusen said the Merit Pay and the Police Lieutenant. The schedule for budget review meetings was discussed. Council President Harris will make out the review schedule. MOVED BY HILL, SECONDED BY PHELPS, THAT THE SPECIAL COMMITTEE OF THE WHOLE MEETING BE ADJOURNED. MOTION CARRIED. 1.!./ Council Presid l �(✓l'Z /�.�.yC/� -may( 'City Clerk -4 arris