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Home My WebLink AboutCOW 2012-01-23 Item 3C - Contract Supplement #2 - Southcenter Parkway Construction Management with KBA for $390,000COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 01/23/12 BG 02/06/12 BGIVA 3.C. AGENDA ITEM TITLE ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 01/23/12 Southcenter Parkway Extension's KBA Construction Management Supplement CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing ❑Other ,Aft g Date 01/23/12 Mtg Date 02/06/12 Mtg Date Mtg Date Mtg Date Aft Date t17tg Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PWI SPONSOR'S KBA, Inc. is currently the construction management consultant for the Southcenter SUMMARY Parkway Extension Project. Supplement No. 2 with KBA will extend the construction management services needed as there have been delay issues with the Nationwide 14 permit. Project completion is now anticipated in July 2012. Council is being asked to approve Supplement No. 2 with KBA, Inc. in the amount of $390,000.00. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/17/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMFFFEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $390,000.00 $750,000.00 Fund Source: 104 ARTERIAL STREETS (PG 12, 2012 CIP) Conanzents: IMTG.DATEI RECORD OF COUNCIL ACTION 01/23/12 02/06/12 MTG. DATE 1 ATTACHMENTS 01/23/12 I Informational Memorandum dated 01/13/12 Page 12, 2012 CIP KBA Inc. Supplement No. 2 Minutes from the Transportation Committee meeting of 01/17/12 02/03/12 21 22 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Director of Public Works DATE: January 13, 2012 SUBJECT: Southcenter Parkway Extension Project No. 98410437, Contract No. 10 -038 KBA Construction Management Services Supplement No. 2 ISSUE Approve Supplement No. 2 with KBA Inc. to extend construction management services for the Southcenter Parkway Extension Project. BACKGROUND KBA, Inc. is currently under contract as the City's construction management consultant for the Southcenter Parkway Extension Project. The original consultant contract with KBA was in the amount of $35,000.00 and was executed on March 12, 2010 to get the project underway. Subsequently, Supplement No. 1, in the amount of $2,488,950.00, was executed on May 18, 2010. DISCUSSION Due to various construction issues encountered, including the Nationwide 14 permit approval delay from the US Army Corp of Engineers and unsuitable soil conditions for underground work, the timeline of this road project has been extended. The initial construction completion date was January 2012; while the anticipated completion date is currently July 2012. As a result, KBA construction management services are needed beyond the original contract time and fees. This contract supplement will allow KBA, Inc. to continue providing construction management services for the next few months, but with a reduction in staffing. At the same time, two more in- house Public Works' project management staff members will be utilized for this project to replace the reduced CM consultant support. With Supplement No. 2, KBA's new total contract amount will be $2,913,950.00. The total construction management budget for the Southcenter Parkway Extension project in the 2012 CIP is $3,216,000.00. The new date for completion will be September 30, 2012. RECOMMENDATION Approve Supplement No. 2 to Contract No. 10 -038 with KBA, Inc. in the amount of $390,000.00 and consider this item at the January 23, 2012 Committee of the Whole and subsequent February 6, 2012 Regular meeting. Attachments: Page 12, 2012 CIP Supplement No. 2 with KBA, Inc. W:1PW Eng\PROJECTSW RW 8 RS Projects198410437 SC Pkwy Extension( 57th Ave S)1ConstructioMl3efore Con1KBA'S ContracAlnfoMemo KBA Supplement #2 gl 1- 13- 12.doc 23 24 CITY OF TUKWILA CAPITAL PROJECT SUMMARY Project Location 2012 2017 Capital Improvement Program 12 2012 to 2017 PROJECT: Southcenter Pkwy (S 180 St S 200 St) Project No. 98410437 Extend 5 -lane Southcenter Pkwy to 200th St and include curbs, gutters, sidewalks, drainage, and DESCRIPTION: sewer improvements. See corresponding water and sewer projects CIP pages. JUSTIFICATION: Southwest access needed for commercial business district (CBD) and development of adjoining area. S STATUS: Design and right -of -way completed in 2009, construction started in 2010 with completion in 2012. MAINT. IMPACT: Additional street, sewer and surface water maintenance. Design grants from Federal STP for $196k and $150k from State AIP. Construction grants include $10m in COMMENT: State grants, $2m TIB grant, and $3.5m in Federal Earmark grant. Puget Sound Energy, Highline Water District, Segale Properties, and King County (sewer) will pay for a portion of costs. City Bond of $4.388m in 2010. FINANCIAL Through Estimated (in $000's) 2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL EXPENSES Design 1,345 21 1,366 Land(R/W) 11 11 Const. Mgmt. 1,166 1,300 750 3,216 Construction 2,190 7,102 5,545 14,837 TOTAL EXPENSES 4,712 8,423 6,295 0 0 0 0 0 0 19,430 FUND SOURCES Awarded Grant 4,209 4,000 5,306 13,515 Bonds 4,388 4,388 Mitigation Actual 12 21 33 Mitigation Expected 361 361 City Oper. Revenue (3,897) 4,402 628 0 0 0 0 0 0 1,133 TOTAL SOURCES 4,712 8,423 6,295 0 0 0 0 0 0 19,430 Project Location 2012 2017 Capital Improvement Program 12 h O �Tp Y de, a Rm Vplpe�tl tlr� f M:d:e,n pr SekOn S SIR S, h O �Tp Y de, a Aft Washington State vI/ Department of Transportation 26 Organization and Address Supplemental Agreement KBA, Inc. Number 2 11000 Main Street Original Agreement Number Bellevue, WA 98004 10- 038(a) Phone: 425- 455 -9720 Project Number Execution Date Completion Date 84 -RW37 3/12/10 9/30/12 Project Title New Maximum Amount Payable Southeenter Parkway Extension 2,913,950.00 Description of Work Continue to provide Construction Management services per the revised Scope noted below. Extend completion date from 4/1/12 to 9/30/12, and increase budget an additional $390,000.00 to cover added costs. The Local Agency of City of T u kwiia desires to supplement the agreement entered into with KBA, Inc. and executed on 3/12/10 and identified as Agreement No. 10- 038(x) All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit A -2. 11 Section IV, TIME FOR COMPLETION, is amended te- ehan -ge4he-- n-un-,be, I cu,esnda, des -for eempletsrro€ -t)c vv3, *to read: 9/30/12 III Section V, PAYMENT, shall be amended as follows: Authorized maximum amount payable shall increase $390,000.00 to a new maximum amount payable of $2,913,950.00, as set forth in the attached Exhibit E -2, as get feh in tt;e staeh Cx�itrt rh, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: KBA, Inc. -Consbltant Signature Kristen A. Beat President B City of Tukwila Approving Authority Signature DOT Form 140 -063 EF Revised 9/2005 Date KBA, Inc. January 4, 2012 EXHIBIT A -2 Supplement 2 SCOPE OF SERVICES Construction Management and Construction Phase Design Support Services for Southcenter Parkway Extension City Project No. 84 -RW37 This Supplement 2 to the Agreement dated March 12, 2010, is to continue the services begun under the Construction Management Services scope authorized May 18, 2010 by Supplement 1. Supplement 2 makes the following changes to the scope, as requested by the City, to manage their available budget as a result of the increase in overall project duration, due primarily to the delays caused by the USACE permit issue. All other scope provisions in the original Agreement and Supplement 1 remain in effect, except as expressly modified by this Supplement 2. The Consultant will continue to provide services in accordance with the original scope in Supplement 1, with the following revisions, and according to the timetable detailed below. i. 1 f1lJV 1 IVIV IVIAIYAl7�L1VIEIY 1 SER A. Project Management This task will extend through expiration of this Agreement. B. Preconstruction Services This task is completed. C. Construction Services, Contract Administration These tasks will be performed by the Consultant up to the limits of the revised budget, and with the changes described below. 15. Document Control. When all Consultant personnel leave the project, whether before or after completion of construction, the project records on SharePoint will remain available to the Client in a read -only format for approximately 6 months after that date. 17. Project Closeout. The Consultant will assist with project management and closeout to the limits of their available budget. Due to the reduced staffing level, some tasks may need assistance from the Client to complete, or may need to be eliminated. D. Construction Services, Field Responsibility for these tasks will be shared between the Consultant and the Client beginning in January 2012, according to the schedule below. Client inspector and assistant resident engineer will be coordinated by and report to the Consultant Resident Engineer, and will comply with the task responsibilities detailed in the Supplement 1 Scope of Services, unless changed by the City Project Manager or City Senior Construction Engineer. The Consultant and Client will coordinate to determine who will provide staff to account for fluctuations in workload as dictated by the Contractor's operations and schedule, including night shift, weekend work, and multiple operations. 1. Two Consultant inspectors (1 KBA and 1 Anchor /QEA) will be removed from the project in December 2011, and replaced by one City inspector (Scott Moore). 2. KBA's chief inspector (Paul Garrett) will transition off the project and will be replaced by one City Project Manager, serving in a role of assistant resident engineer, at a future date to be determined. This future date is likely to be in the middle to later part of January 2012. 3. Should City staff not be available on this timeline, the need to keep the Consultant /Subconsultant project staff on site will reduce the time the Consultant is able remain on the project, unless additional budget is authorized by supplement to this Agreement. E. Assumptions All assumptions remain in force, with the following revision: 1.a. Field Office Lease The office lease expires March 31, 2012. At that point, the Client will decide whether to extend the lease on a month -to -month basis, and /or relocate the construction S: 1ProjectslCmlmcts \Clienniukwila\10005 SouthcenterPadcwayExtl Drafts &NgotiationF3 cords lin- houseDralts \SuppZ%Supp2£xA2 -Scope 2012 01 1 of 2 27 KBA, Inc. January 4, 2012 office to City Hall. The Consultant must provide a 30 -day notice to the property manager before vacating the field office. Packing and moving of the office will be project chargeable. II. DESIGN SUPPORT DURING CONSTRUCTION A. These tasks will continue to be performed by DEA and their subconsultant, PanGeo (the Geotech of record). The level of effort and estimated budget for DEA has been increased to encompass design changes and investigations such as ADA compliance issues, etc., as well as to provide services during the extended construction duration. IV. IMPACTS TO SUBCONSULTANTS All existing Subconsultants will remain under contract to the Consultant and be available to the Project to perform their original scopes of services, to the limits of the available total budget, with the following exceptions: A. DEA see Section fl, above. B. The level of effort and estimated budget for Anchor /QEA has been reduced to reflect their inspector leaving the project by the end of December. Anchor /QEA will continue to provide on- call erosion control visits and reporting. C. The level of effort and estimated budget for HWA has been increased to allow them to continue to provide required materials testing during the extended construction duration. D. Envirolssues will be kept under contract, but with minimal involvement. S:1 Projects \Conlracls\ClientlTukwila1 10005_ SoulhcenterParkwayExtlDratls& NegotialionRecords \ln- house0raflslSupp2\Supp2 ExA2 Scope-2012 04 2 of 2 TRANSPORTATION COMMITTEE Meeting Minutes City of Tukwila Transportation Committee Janaury 17, 2012 5:15 p.m. Conference Room 1 "NOTE: Tuesday Due to Holiday PRESENT Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Cyndy Knighton, Peter Lau, Mike Mathia, Gail Labanara and Kimberly Matej Guests: Mike Roberts, KBA Inc. CALL TO ORDER: The meeting was called to order at 5:07 p.m. I. PRESENTATIONS Southcenter Parkwav Extension Uodate Mike Roberts with KBA Inc. gave a PowerPoint presentation to the Committee regarding project progress. He showed pictures of the project including, but not limited to, the construction of the joint utility trench, paving, storm drain vault and installation, storm drain catch basin and sanitary sewer construction. Staff also provided a brief update on the status of the Southcenter Parkway Extension Project. Due to an issue with an Army Corps of Engineers fill permit and a subsequent violation this project, which was originally anticipated to be completed by January 2012, is now scheduled for completion in July 2012. Remaining project work includes: grading, sidewalks, median curbs, sewer lift station, traffic signals, illumination, landscaping, paving and channelization. Unfortunately, due to the delay mentioned above, the construction management contract will need to be extended as their services are still needed through project completion. See Agenda Item A below. INFORMATION ONLY. II. BUSINESS AGENDA A. Southcenter Parkwav Extension: KBA Construction Management Supplement No. 2 Staff is seeking Council approval of Supplement No. 2 with KBA Inc. for an extension of construction management services relating to the Southcenter Parkway Extension Project in the amount of $390,000. As mentioned above permit issues, coupled with some unsuitable soil conditions, have caused a delay in the anticipated project completion date. A resulting impact was the need to redesign the road over the cut -off levee. Supplement No. 2 will extend KBA construction management services through September 30, 2012, and brings the contract total to $2,913,950. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. B. Boeing Access Road Bridge: Existing King Countv Interlocal Agreement Staff is seeking Council approval for Discretionary Request #TK -003, within an existing Interlocal Agreement between the City of Tukwila and King County, for repairs relating to the Boeing Access Road Bridge in the amount of $67,000. In late October, an inspection of the Boeing Access Road Bridge showed that a significant void was developing under the west roadway approach to the bridge and was in need of repair. By the time a recommended repair action and cost estimate were submitted by King County Road Division, City staff was not able to take this item through the full Council approval process due to the December holiday schedule. The repair work was considered critical and needed to be done as soon as possible; therefore, staff is coming to Committee, post repair, for approval. 29