The URL can be used to link to this page

Home My WebLink AboutCOW 2012-01-23 Item 3F - Grant Acceptance - Andover Park West from Transportation Improvement Board for $1,420,000CO UNCIL AGENDA SYNOPSIS ITEM NO. Meeting Date Prepared Gx ftl Mayor's review 01/23/12 BG 02/06/12 BG ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON Council review 3.F. ORIGINAL AGENDA DATE: 01/23/12 AGENDA ITEM TITLE Andover Park West Street Improvements Transportation Improvement Board Grant Acceptance CATEGORY DiSCUSSiOn Motion Resolution Ordinance BidAavard Public Hearing Other Mtg Date 01123112 Alt Date 02/06/12 Mtg Date �lltg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PF SPONSOR'S The City was awarded a Washington State Transportation Improvement Board (TIB) SUMMARY construction grant for Andover Park West street improvements. This project is currently under design and will be advertised for bid under one contract with the Tukwila Urban Center Transit Center and APW water main improvements. Council is being asked to formally accept the TIB grant in the amount of $1,420,000.00. REVIEWED BY CO`s Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/17/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 17, 2012 CIP) Comments: MTG. DATE J RECORD OF COUNCIL ACTION 01/23/12 02/06/12 MTG. DATE 01/23/12 02/03/12 ATTACHMENTS Informational Memorandum dated 01/13/12 Transportation Improvement Board's Fuel Tax Grant Distribution Agreement Minutes from the Transportation Committee meeting of 01/17/12 W x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: January 13, 2012 SUBJECT: Andover Park West (Tukwila Pkwv Strander Blvd) Project No. 98810404 Acceptance of Transportation Improvement Board Grant ISSUE Formal City acceptance of a Transportation Improvement Board construction grant. BACKGROUND In spring 2011, Council authorized staff to submit a grant application to the Transportation Improvement Board (TIB) for the Andover Park W Widening project. The roadway widening project has been under design concurrently with the Tukwila Urban Center Transit Center. Recently, design of the water main replacement was included in the design work, combining three projects into a single design effort to maximize efficiency of staff time and city funds. DISCUSSION This TIB grant application was successful with the award in the amount of $1,420,000. According to CIP Policy #12, staff must get approval from the full Council before accepting grants. The TIB grant requires a local match as defined in the grant agreement and matching funds are made up from the Arterial Street Fund, traffic impact fees, and the Water Enterprise fund. Acceptance of this grant will authorize the Mayor to sign the agreement and status form to complete the acceptance process. RECOMMENDATION Council is being asked to formally accept the TIB grant in the amount of $1,420,000 for the Andover Park West Project and consider this item at the January 23, 2012 Committee of the Whole and the subsequent February 6, 2012 Regular Meeting. Attachment: TIB Fuel Tax Grant Distribution Agreement W: \PW Eng \PROJECTS\A- RW RS Projects \90610402 Transit Center \Grants \INFO MEMO Grant Acceptance TIB Award for APW docx 95 M Orton, S 0 E Washington State m Transportation Improvement Bard 7aErOn Imp�� Sincerely, Stevan E Gorcesler Executive Director P.O. Box 40901 Stevan Gorcester Olympia, WA 98504.0901 Phone: 360- 586.1140 Executive Director Fax: 360 586.1165 www.tib.wa.gov Enclosures Investing in your local community 97 i Il' TO Members November 18, 2011 r .r, V e" Mayor James Irish, Chair City of La Center .,.Z Commissioner Mike Wilson, Vice Mr. Bob Giberson, P.E. Grays Harbor County Public Works Director Councilmember Jeanne Burbidge City of Tukwila City of Federal Way 6300 Southcenter Blvd, Suite 100 Todd Coleman P.E Port of Vancouver Tukwila, WA 98188 -2544 Councilmember Sam Crawford Whatcom County Dear Mr. Giberson: Kathleen Davis WSDOT Congratulations! We are pleased to announce the selection of your project, Andover Mark Freiberger. P.E. City of Sedro- Woolley Park W, Tukwila Pkwy to Strander Blvd, TIB project number 9 -P- 116(013) -1. The total Councilmember William Gothmann, P.E. T O funds for this project is $1,420,000. City of Spokane Valley Secretary Paula Hammond Before any work is allowed on this project, you must: SDOT Verify the information on the Program Funding Status form, revise if necessary, Pau) Ingiosi Office of Financial Management and sign; Commissioner Greg Partch 0 Submit the section of your adopted Six Year Transportation Improvement Plan Whitman County listing this project; Laura Philpol City ofSammamish 0 Sign both copies of the Fuel Tax Agreement; Heidi Stamm Return the above items to TIB; HS Public Affairs You may incur reimburseable expenses only after you receive approval from Harold Taniguchi King County Metro Transit TIB. Steve Thomsen. P.E. Snohomish County In accordance with RCW 47.26.84, you must certify full funding by November 18, 2012 John Vocich City ofBonney ake or the grant may be terminated. Grants may also be rescinded due to unreasonable Jay Weber project delay as described in WAC 479 -05 -211. County Road Administration Board Ralph Wessels, P.E. Bicycle Alliance of Washington If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360) 586 -1142 or e-mail GreaAOTIB.wa.00v. Sincerely, Stevan E Gorcesler Executive Director P.O. Box 40901 Stevan Gorcester Olympia, WA 98504.0901 Phone: 360- 586.1140 Executive Director Fax: 360 586.1165 www.tib.wa.gov Enclosures Investing in your local community 97 J Washington State Transportation Improvement Board Ni 1 Fuel Tax Grant Distribution Agreement 7.0 TERMINATION 7.1 UNILATERAL TERMINATION Either party may terminate this Agreement upon 30 days' prior written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 7.2 TERMINATION BY MUTUAL AGREEMENT Either party may terminate this contract in whole or in part, at any time, by mutual agreement with a 30 calendar day written notice from one party to the other. 7.3 TERMINATION FOR CAUSE In the event TIB determines the grant recipient has failed to comply with the conditions of this Agreement in a timely manner, TIB has the right to suspend or terminate this Agreement. TIB shall notify the grant recipient in writing of the need to take corrective action. If corrective action is not taken within 30 days, the Agreement may be terminated. TIB reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the grant recipient from incurring additional obligations of funds during the investigation of the alleged compliance breach and pending corrective action by the grant recipient or a decision by TIB to terminate the Agreement. The grant recipient shall be liable for damages as authorized by law including, but not limited to, repayment of misused grant funds. The termination shall be deemed to be a Termination for Convenience if it is determined that the grant recipient: (1) was not at fault, or (2) failure to perform was outside of the grant recipient's control, fault or negligence. The rights and remedies of TIB provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 7.4 TERMINATION FOR CONVENIENCE TIB may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part, because federal or state funds are no longer available for the purpose of meeting TIB's obligations, or for any reason. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 7.5 TERMINATION PROCEDURE Upon receipt of notice of termination, the grant recipient shall stop work and /or take such action as may be directed by TIB. TIB Form 190 -500 Page 2 of 3 Rev. 2/14/2003 1 Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement 8.0 AVAILABILITY OF TIB FUNDS The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel Tax collections and existing contractual obligations. The local agency shall submit timely progress billings as project costs are incurred to enable accurate budgeting and fund management. Failure to submit timely progress billings may result in delayed payments or the establishment of a payment schedule. 9.0 ATTACHMENTS Attachments are incorporated into this agreement with subsequent amendments as needed. Approved as to Form This 14th Day of February, 2003 Rob McKenna Attorney General 0 Signature on file Elizabeth Lagerberg Assistant Attorney General Lead Agency Signature of ChairmarMayor Print Name TIB Form 190 -500 Transportation Improvement Board Date Executive Director Date Print Name Page 3 of 3 Rev. 2/14/2003 100 Attachment 1 Project Funding Summary Project Information Lead Agency TUKWILA Project Number 9 -P- 116(013) -1 Project Title Andover Park W Project Termini Tukwila Pkwy to Strander Blvd TIB funds for the project are: Phase TIB Funds Design 0 Right of Way 0 Construction 1,420,000 Total Grant 1,420,000 TIB Form 190 -600 Rev. 2/14/2003 101 i� Transportation Improvement Board j Project Funding Status Form Agency: TUKWILA TIB Project Number: 9 -P- 116(013) -1 Project Name: Andover Park W Tukwila Pkwy to Strander Blvd Verify the information below and revise if necessary. Return to: Transportation Improvement Board PO Box 40901 Olympia, WA 98504 -0901 PROJECT SCHEDULE E }k �,..a r i r DatetShown on,, v�Revised Dates'` Application Construction Approval Date Y Contract Bid Award I Apr 2012 I 1 Contract Completion I Nov 2013 PROJECT FUNDING PARTNERS List additional funding partners and amount. Funding Partners pfs I Amount I e Revised Funding TUKWILA I 394,000 WSDOT I 0 Federal Funds I 0 Impact Fees (in hand) 420,000 I l Tukwila Enterprise Fund I 346,000 I l TOTAL LOCAL FUNDS I 1,160,000 Both agency officials must sign the form before returning it to the TIB office. Mayor or Public Works Director Signature Date Printed or Typed Name Title Financial Officer Signature Date Printed or Typed Name Title TIB Funding Status Report 102 Transportation Committee Minutes Januari 17, 2012 Paae 2 Staff reported that the final cost of repairs is anticipated to be approximately $53,000, which is well under the cost estimate of $67,000. Funding will come from the Bridge Repair Services line item in the 2011 Budget. Committee Chair Ekberg stated that, in extenuating circumstances, he understands the need to move forward with items such as this. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. C. 42 Avenue Phase III: Consultant Selection and Award Contract Staff is seeking Council approval to award a consultant contract in the amount of $726,995 to CH2M Hill, Inc. for full design of roadway improvements and culvert replacement for the 42 Avenue South Phase III Project. This phase will widen 40' 42 Avenue South between Southcenter Boulevard and South 160` Street as well as repair /replace the Gilliam Creek culvert. Project funding is budgeted in the 2012 CIP. The current project design scope does not include undergrounding; however, the consultant will analyze the cost of conversion to undergrounding. Staff will return to Committee with the results of this analysis. A design supplement for undergrounding is expected to cost an additional $72,7000. CH2M Hill was chosen from seven RFP's that were submitted for the project. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. D. Andover Park West: Grant Accentance Staff is seeking Council approval for the formal acceptance of a grant in the amount of $1,420,000 from the Transportation Improvement Board for the Andover Park West Widening Project (see Tranportation Committee minutes dated 811512011 for grant submission). Matching funds are required and will be met through impact fees as well as the existing project budget (Arterial Street Fund and the Water Enterprise Fund). UNANIMOUS APPROVAL. FORWARD TO JANUARY 23 COW FOR DISCUSSION. E. 2012 Transportation Committee Work Plan As information only, staff gave a brief overview of items that are expected to be brought to the Transportation Committee during 2012. Specific project highlights are outlined in the informational memo provided in the Committee agenda packet. INFORMATION ONLY. III. SCATBd The Committee reviewed and briefly discussed the December 20 SCATBd minutes which included an announcement of a $10 million TIGER III grant for the Link Light Rail, and a certificate presentation to Councilmember Hernandez for her service to SCATBd. The SCATBd meeting for today was cancelled due to potential imclement weather. INFORMATION ONLY. Meeting adjourned at 6:08 p.m. Next meeting: Monday, February 6, 2012 5:15 p.m. Conference Room #1 6 Committee Chair Approval Minutes by KAM. Reviewed by BC. in,