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HomeMy WebLinkAbout1983-11-15 Budget Meeting MinutesTUKWILA CITY COUNCIL November 15, 1983 Tukwila City Hall Council Chambers 7:30 p.m. CALL TO ORDER COUNCIL MEMBERS PRESENT OFFICIALS IN ATTENDANCE DISCUSSION Revenues, continued Page 3, 4, 5, 6 Page 7 Page 231 Page 8, Water Page 10 8:40 p.m. Page 28 City Clerk/ Municipal Court Page 35 Page 33 Page 13, 14 City Council Page 47, Parks Recreation Dept. Budget Meeting M I N U T E S Council President Harris called the Committee of the Whole Meeting to order at 7 :45 p.m. LIONEL C. BOHRER, MABEL J. HARRIS, Council President, JOE H. DUFFIE, EDGAR D. BAUCH, WENDY A. MORGAN. GARY VAN DUSEN, Mayor; MAXINE ANDERSON, City Clerk; ALAN DOERSCHEL, Finance Director; DON WILLIAMS, Recreation Director. On November 9 Council confirmed their goals and started review of the proposed revenue for the 1984 budget. Council continued review of the revenue. Add: 333/153, IAC Grant, Christensen Greenbelt, Phase III, in the amount of $82,000. Change: 301/575.107.63, Christensen Greenbelt Park, Phase III, IAC Grant from $82,000 to $164,000. Other Long Term Proceeds in the Water Fund is for three capital improvement projects. There is not enough money through normal revenues so they are proposed to be done with interim financing. Total all funds, $14,382,248. Councilman Bauch arrived. Maxine Anderson, City Clerk, gave a short presentation on the function of the Office of the City Clerk and the Municipal Court. 3777 M.r. Doerschel noted that an increase will have to be made for rental of the copy machine. MOVED BY BAUCH, SECONDED BY BOHRER, THAT THE POSITION OF THE CITY CLERK BE UPGRADED IN THE SALARY PLAN FROM A GRADE 4 TO A GRADE 3. MOTION CARRIED. Placement in the step should be so the employee does not take a reduction in pay. Increase: 01/511.600.41, Professional Services from $94,000. ($34,000 for Research Analyst position and achieve Council goals and objectives). MOVED BY BAUCH, SECONDED BY BOHRER, THAT PROFESSIONAL SERVICES IN THE COUNCIL BUDGET BE INCREASED FROM $35,000 TO $94,000. ($34,000 for the Research Analyst satisfies Goals No. 1, 4 and 5. The remainder of $50,000 for public relations work to satisfy Goal No. 3.) Councilman Bohrer expressed need for funds for an attorney to interpret laws if an occasion occurs.* MOVED BY MORGAN, SECONDED BY BAUCH, TO AMEND THE MOTION TO FREE THE $50,000 to "ACHIEVE COUNCIL GOALS AND OBJECTIVES." MOTION CARRIED *MOTION CARRIED AS AMENDED. $35,000 to $50,000 to Don Williams, Director, gave a description of the services ren- dered by the Parks and Recreation Department to the residents, business community and citizens of the South Central School District. He explained the $86,000 difference in the 1983 ex- penditures and the 1984 proposed budget. $54,000 of this is for King County Library Contract. TUKWILA CITY COUNCIL, BUDGET MEETING November 15,1983 Page 2 DISCUSSION Continued Page 47, Parks Recreation (cont.) 10:30 p.m. Meeting adjourned. Mr. Williams asked Council to consider the upgrade from 14 to 12 of the three recreation specialist positions. The dollar cost to do this is $3,727. Discussion followed. It was decided that more research is needed before considering the upgrades. There was considerable discussion on the recreation budget and the services offered. "Ci t Council Preside Clerk 379? T R A N S C R I P T PRESENTATION BY DON WILLIAMS ON 1984 PARK AND RECREATION BUDGET, NOVEMBER 15, 1983 DON WILLIAMS: Positive impact on the community, perform services for people, resi- dents, workers and shoppers. The services they provide goes beyond just leisure time activities counseling troubled teens, liaison be- tween teens, and a variety of agencies that can help; provide edu- cational programs through the Fire and Police Departments; hold drug and alcohol information programs; provide health care to seniors through the Public Health Nurse; complete referral service for seniors; social and educational programs for senior citizens; information on a variety of services; assisting community groups with their programs and help them to meet their goals; general parks and recreation in- formation service (use of Fort Dent, accessibility of bicycle trails, etc.); make available the Center for a variety of community uses; cooperate with the 1 o c al School District to make the facilities available to all; represent the City in dealing with a variety of agencies and distribute information about recreation programs and other City services; schedule the School District fields and City out- door recreation facilities; work with and help the local youth ath- letic organizations; and there are many, many small tasks that take the time and effort of staff to serve the community. In addition to the regular programs you are much more familiar with- general recreation programs, athletic, etc. -these and many other services are not described in our brochures, but they help to improve the City's image as a servant of the people and make a quality -wide community. We provide human services that go beyond the routine recreation classes, sports and programs. I believe we help to provide the difference in Tukwila being just another town or Tukwila being a quality city. The budget that has been prepared will continue to provide funding for programs that are growing in variety and dimensions. Next year we have planned for an expanded effort in the Commercial and Retail area for classes and will bring back the "Old Tukwila Days Cele- bration" and resolve to work with many local organizations to meet their community needs. Our service policies are the result of much discussion and decision making during the mid and late 1970's. We actively try to serve the residents of Tukwila, our business community END TRANSCRIPT Presentation by Don Williams on 1984 Park and Recreation Budget, November, 15, 1983 Page 2 and the residents of the South Central School District -in that order. We promote and encourage people within these three com- munities to take part in our programs and provide them with the many non visible services mentioned before. The budget, as pre- pared, will allow us to continue to serve those three communities. BUD BOHRER: DON WILLIAMS: V E R B A T I M T R A N S C R I P T EXCERPT FROM CITY COUNCIL MEETING HELD ON NOVEMBER 15, 1983. Is there not a policy in the administration the first priority on services goes to Tukwila residents if there is any concern about being able to serve a specific group who wants to participate in any of these programs. I can't give a yes or no answer because there are several policies, and they vary as to how we serve. Maybe it would be worth a minute of time to talk about those policies and the service area we have developed over the years through the Mayor's office and the Park Commission. We have asked for guidance. When I first came in 1977, there was very little written as to who should be served, particularly in 1978 when we purchased the Community Center. We wanted that facility to be available to Tukwila people first. What we did at that time was to develop an administrative policy notebook through the Park Commission. The policy is where we would allow Tukwila residents and South Central School District residents the opportunity to register for classes first. Anybody from outside the area second, which would include the workers in the commercial area. For the athletic program we have a point system that teams made up of 50% of residential population come in first; second workers; thirdly that have sponsors in Tukwila. We have tried those are written policies we have we try to insure that Tukwila resi- dents will be served first. As an example, we have five Tukwila Softball Teams and six from the Commercial area. We can accommodate sixteen teams; the remaining positions will be opened up to Com- mercial area sponsors; most of them will be non Tukwila residents or workers. This is to provide a full service with the goal to play ball, assure a sixteen team league and to provide for local residents. Of the remaining positions, they were capable of paying the entrance fee -only then did we have the outside ones. The senior community that we serve; we have a specific boundary; it is the planning area boundary that we hold to very fast. We do not go outside that service area to pick up seniors to have them involved in our program unless they drive to the Community Center for the programs. That is a very tight policy that we've had not do we go outside the City limits. We have tried to ensure that all of our services would go first to Tukwila residents, workers and South Central School District area. If people want to partake in our programs and provide us revenues, which in a sense, helps us provide a broader base for classes, then we do not turn away the County people. Say somebody that comes from Renton or Burien. Percentage wise, in case you're interested, I have the '82 statis- tics, which I know Councilman Morgan was interested in; and in some activities we specifically don't have a count, like the teen pro gram--it is a drop in, and they are in and out and we don't get the names and addresses but for some programs we do. It is very easy because we register them and look at maps to come up with the figures. In 1983, up to the end of the summer program in the class activities that we had, 34% of those class participants were residents of Tukwila, 29% were residents of the South Central School District outside of Tukwila, and the remainder, 37% were from outside the City and South Central School District area. For senior programs, etc., it is a little more difficult because of the variety of programs. For example, the Southcenter Van service is 100% Tukwila. For the athletics, there is one area that is a little bit lower but, again, that is a program that prior acceptance in that one special We have 14% Tukwila residents, 16% South Central residents, 70% other (pri- marily commercial area workers that live outside the City). A variety of other programs and special events and summer programs, etc., we have the participation figures, but we don't have the ad- dresses. So, we do serve beyond the City limits with our programs. Where I am a little concerned with your comment about "we have gone beyond our limits," maybe it is a philosophical approach, but we have a policy for the seniors, the classes, the athletics. We do try to accommodate the Tukwila risidents first and we do make pro- grams available for other, but for those programs the people pay fees to cover the cost of their coming into the program. If we are not serving the area that we should be; if we should not serve VERBATIM TRANSCRIPT EXCERPT FROM CITY COUNCIL MEETING HELD ON NOVEMBER 15, 1983 Page 2 DON WILLIAMS: (continued) BUD BOHRER: anybody completely outside the South Central area (basically, which is Tukwila /South Central) then, instead of cutting a posi- tion, I would prefer to see the Council establish those certain zones that you want to see our Department serve. We have attempted to do that through the various Mayor's offices and the Park Com- mission. We thought we were on the right track. If we are not serving the people that we should be serving Tukwila, South Central, and outside area -in that order, then tell us absolutely do not serve anybody outside South Central or no workers from the South center area, or whatever. I'm not trying to be smart or cause I thought we were on the track on who we should be serving. We are not talking about going beyond our limits and expanding; yes we try to offer a variety of services; we have been encouraged to go into the commercial area for the people there to provide a variety of classes. We have had many non recreation classes- rape relief, women's self defense, a lot of activities that aren't in the line of recreation activity, but they are services that have been specifically requested just like the one on self defense was requested specifically by a past City Councilman in Tukwila. We try to respond to those requests. I just don't agree that budget time is the time to say that we are improperly serving the community. If we have been doing that, evidently we have been doing it since about 1978; I would have ap- preciated being told at a Council Meeting or by the Park Commission or some other way other than at this time. It is certainly within the Council prerogative Don, I don't think I have ever made any secret of this. I think the report you gave amply justifies the point I am making that we serve -the highest percentage you gave was 33% citizens as I recall, except for one case where we exclude outsiders totally. I have asked that you provide copies of that report to the Council. TUKWILA CITY COUNCIL City Hall BUDGET HEARING Council Chambers MINUTES ROLL CALL OF COUNCIL MEMBERS L. C. BOHRER, JOE H. DUFFIE, MABEL J. HARRIS (Council President), DORIS PHELPS. OFFICIALS IN ATTENDANCE Brad Collins (Planning Director), Alan Doerschel (Finance Director), Pat Lowery (Chief of Police), Mayor Gary Van Dusen, Don Williams (Parks and Recreation Director). November 16, 1983 7:30 P.M. Budget submitted by the Parks and Recreation Dept., Continued from Budget Hearing on November 15, 1983. Page 231, Land Acquisition, Building and Development. PLANNING DEPARTMENT BUDGET ADJOURNMENT 10:40 P.M. MOVED BY BOHRER, SECONDED BY HARRIS, THAT WE KEEP THE LEVELS OF THE RECREATION SPECIALISTS' SALARY AT THE 1983 FIGURE UNTIL THE CITY COUNCIL HAS A CHANCE TO STUDY THE ISSUE. MOTION CARRIED. MOVED BY BOHRER, SECONDED BY DUFFIE, THAT THE LIBRARY BUDGET BE PLACED IN THE FINANCE DEPARTMENT. MOTION CARRIED. MOVED BY BOHRER, SECONDED BY PHELPS, THAT ITEM 301.575.106.63, TUKWILA SCHOOL PLAYGROUND IMPROVEMENTS, EXPENDITURE OF THESE FUNDS BE CONTINGENT UPON APPROVAL OF THE CITY SIX YEAR PARK PLAN. MOTION CARRIED. Brad Collins, Director of Planning, presented the 1984 budget for the Planning Department. COUNCILMAN MORGAN ARRIVED AT THE MMEETING AT 9:20 P.M. The Planning Department Budget was accepted as presented. Council President Harris adjourned the meeting at 10:40 p.m. Counci 1 Presi denti2Mhe1`'J. Harris Nora Booher, Recording Secretary