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Home My WebLink AboutFS 2012-02-07 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O De'Sean Quinn, Chair O Dennis Robertson O Kate Kruller Distribution: D. Quinn D. Robertson K. Kruller V. Seal Mayor Haggerton D. Cline P. McCarthy C. O'Raherty S. Kerslake K. Matej AGENDA TUESDAY, FEBRUARY 7, 2012 CONFERENCE ROOM #3, 5:15 PM Item Recommended Action 1. PRESENTATION(S) 2. BUSINESS AGENDA a. A resolution regarding the Parks Recreation change fund. Peggy McCarthy, Interim Finance Director b. Animal control update. Peggy McCarthy, Interim Finance Director c. Miscellaneous revenue report schedule. Peggy McCarthy, Interim Finance Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS a. Forward to 2/13 C.O.W and 2/21 Regular Mtg. b. Information only Page Pg.1 Pg.7 c. Committee consideration. Pg.13 Next Scheduled Meeting: Wednesdav, February ZZ, 2012 S The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 or (tukclerk @tukwilawa.gov) for assistance. x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Interim Finance Director DATE: January 24, 2012 SUBJECT: Revision of Existing $300.00 Change Fund Level for the City of Tukwila Parks and Recreation Department and Repeal of Resolution No. 1754 ISSUE Revise and decrease the current General Fund change fund level from $300.00 to $150.00 for the City of Tukwila Parks and Recreation Department due to the formation of the Tukwila Pool Metropolitan Park District. BACKGROUND The General Fund change fund level for the City of Tukwila Parks Recreation Department is currently established at $300.00 which includes $150.00 for the former City of Tukwila Pool. The proposed resolution will reduce the authorized change fund balance to $150.00, the level currently in place at the Tukwila Community Center. The former $150.00 Pool change fund, now being used by the Tukwila Pool Metropolitan Park District TPMPD), will be refunded to the City; the TPMPD may then establish its own change fund. DISCUSSION The attached proposed draft resolution will revise the existing General Fund change fund level for the City of Tukwila Parks and Recreation Department as follows: Parks and Recreation General Fund 000 $150.00 Once the City Council approves the revision of the existing change fund level for the City of Tukwila Parks Recreation Department through the repeal of Resolution No. 1754, an internal accounting journal entry will be processed through the General Ledger to adjust the funds. RECOMMENDATION The Council is being asked to consider this item at the February 13, 2012 Committee of the Whole meeting and subsequent February 22, 2012 Regular Meeting. ATTACHMENTS Resolution in draft form Copy of Resolution No. 1754 x :TAM A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REDUCING THE CHANGE FUND LEVEL FOR THE PARKS RECREATION DEPARTMENT, AND REPEALING RESOLUTION NO. 1754. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1754, passed December 5, 2011; and WHEREAS, the Change Fund level established by Resolution No. 1754 for the Parks Recreation Department was $300.00, which included $150.00 for the former City of Tukwila Pool; and WHEREAS, there is a need to reduce the Change Fund level in the General Fund 000 for the Parks Recreation Department to $150.00 due to formation of the Tukwila Metropolitan Park District, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department General Fund 000 I 100.00 Finance Department Water Fund 401 100.00 City Clerk's Office General Fund 000 100.00 Seattle Southside Visitor Center Hotel /Motel Tax Fund 101 100.00 Municipal Court General Fund 000 I 300.00 Parks and Recreation General Fund 000 I 300.00 150.00 Golf Course Foster Golf Course Fund 411 1,200.00 (or less as needed) W: \Word Processing \Resolutions \P &R Dept- Reduce Change Fund Level 1 -24 -12 LJ:bjs Page 1 of 2 3 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 800.00 Police Investigation/Tukwila General Fund 000 10,000.00 Fire Department General Fund 000 350.00 Parks and Recreation General Fund 000 500.00 Public Works Division II General Fund 000 I 350.00 Public Works Division I General Fund 000 200.00 Section 3. Resolution No. 1754 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \P &R Dept- Reduce Change Fund Level 1 -24 -12 LJ:bjs Page 2 of 2 0 City of Tukwila Washington Resolution No. 5y A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A SECOND FINANCE DEPARTMENT CHANGE FUND LEVEL, AND REPEALING RESOLUTION NO. 1721. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1721, passed July 19, 2010; and WHEREAS, the Change Fund levels established by Resolution No. 1721 included only one Change Fund level for the Finance Department, from the Water Fund -401; and WHEREAS, there is a need to establish a second Change Fund level from the General Fund -000 in the amount of $100.00 for the Finance Department for operational efficiency and improved customer service; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department Finance Department City Clerk's Office Seattle Southside Visitor Center Municipal Court Parks and Recreation Golf Course General Fund water Fund General Fund Hotel /Motel Tax Fund General Fund General Fund Foster Golf Course Fund WAWord Processing \ResolutionslFinance Dept- Second Change Fund level 11 -3 -11 RT: bjs 000 100.00 401 100.00 000 100.00 101 100.00 000 300.00 000 300.00 411 1,200.00 (or less as needed) Page 1 of 2 M Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department lGeneral Fund 000 800.00 Police Investigation /Tukwila !General Fund 000 10,000.00 Fire Department !General Fund 000 350.00 Parks and Recreation !General Fund 000 500.00 Public Works Division II lGeneral Fund 000 350.00 Public Works Division I lGeneral Fund 000 200.00 Section 3. Resolution No. 1721 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 4 rlf day of l- 1 2011. ATTEST /AUTH ENTICATED: Christy O'Flah(�Ay, CMC, City ClerIV _Z* Allan Ekberg, Council PrE�oident APPROVED AS T ORM BY: Shed M. Kex fak Filed with the City Clerk: I Passed by the City Council:_) Resolution Number: 'OS N W:\Word Process ing \Resolutions \Finance Dept- Second Change Fund Level 11 -3 -11 RT: bjs Page 2of2 !•J City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Interim Finance Director DATE: February 1, 2012 SUBJECT: Animal Services Update ISSUE Provide an update on animal service options. The existing animal services contract with King County expires at the end of 2012. A new contract must be executed by July 1 to remain in the regional system, (Regional Animal Services of King County or RASKC), for an additional three year period beginning January 1, 2013 and ending December 31, 2015. BACKGROUND RASKC was formed as a result of King County's desire to reduce its costs for providing animal services to County jurisdictions. The City entered into a 2.5 year contract with RASKC effective July 1, 2010 for sheltering, animal control and licensing services. The contract term will expire December 31, 2012. City representatives and King County have been engaged in contract renegotiations since October 2011. Key dates for negotiations are: Feb 1 Agreement in Principle circulated to cities. Feb 14 First non binding statement of interest from cities. May 1 Second non binding statement of interest from cities. May 10 Final cost estimates circulated based on second statement of interest. July 1 Executed "Amended and Restated Interlocal Agreement" DISCUSSION The identified animal service options available to the City at this time are as follows: 1) continue contracting with King County, 2) create a sub regional public private partnership possibly with SeaTac and /or Burien, 3) create a Tukwila animal services program. Elements of these options are discussed below. Option 1: The King County animal services program provides: Animal Control: 3 animal control officers (AOC's) covering Tukwila, SeaTac, Kent, Black Diamond, Covington, Enumclaw, Maple Valley and unincorporated King County In field Monday- Friday; negotiating for weekends 24/7 coverage for emergency response Sheltering 7 days /week All domesticated animals Comprehensive vet services Fostering and adoption programs 7 INFORMATIONAL MEMO Page 2 Licensing Marketina Renewals Canvasser training for volunteers General education branding Cost (subsidized by Kina Countv) 2011 final $83,947 2012 estimate $99,960 2013 estimate $69,705 Option 2: The sub regional public private partnership Burien CARES model (information provided by Captain Annette Louie of the SeaTac Police department) could be structured as follows: Animal Control 1 AOC currently for Burien; propose increasing to 2 ACO's if SeaTac Tukwila join Unknown depth of service Sheltering Monday- Saturday, variable hours All domesticated animals Fragmented operations: Cats on -site; dogs at PJ's kennel; vests off -site Planning for new facility Licensinq Cost SeaTac estimates their cost under this model to be $120K per year with a 3 year minimum. Option 3: A Tukwila only program has not been thoroughly explored at this time. However, considerations include Animal Control Officer employment, training and equipment costs and location and availability of sheltering and veterinary services: NEXT STEPS. The Regional model provides coverage at a reasonable cost and is an established program. Many unknowns exist with a sub regional public /private partnership; the feasibility of establishing a Tukwila program has not been thoroughly explored. For these reasons, it is considered prudent to continue negotiation efforts with King County. The next steps contemplated by staff are to: Provide an affirmative statement of interest in the regional system to King County on February 14 Continue to explore and develop alternatives to the King County model. Council will be kept apprised of the status of the contract negotiations and the development of alternative solutions. RECOMMENDATION For information purposes only; no action is required at this time. ATTACHMENTS 2011 Kennel statistics for Tukwila RASKC Draft 2013 Estimated Payment Calculation Department of Exectutive Services Records and Licensing Services Division Regional Animal Services of King County LIM 21615 64th Ave S. Kent, WA 98032 King County 206- 296 -PETS Fax 206 205 -8043 TTY Relay: 711 Jurisdiction Outcomes outside of Tukwila Outcomes within Tukwila Intake Jurisdiction: TUKWILA Total 0 0 0 Dog Outcome Type Outcome Subtype 0 ADOPTION OFFST EVNT 1 EUTH REFERRAL 0 9 RESCUE GRP 1 0 WALKIN 13 0 Total 15 RELOCATE RESCUE GRP 1 0 Total 1 RTO PHONE 1 0 WALKIN 9 1 Total 10 TRANSFER FERAL 0 10 RESCUE GRP 9 0 Total 9 Total 0 35 ADOPTION WALKIN 0 0 Total 0 RTO MICROCHIP 1 0 PHONE 3 0 TAG LIC 0 0 WALKIN 7 0 Total 11 Total 0 11 Shelter DIED IN KENNEL 0 Disposition Regional Services Kennel Statistics Report By Jurisdiction Outcomes from 01/01/11 to 12/31111 Excludes: Outcomes to foster care. CANINE Puppy Total Cat 0 1 0 0 0 1 0 1 0 3 16 23 3 18 24 0 1 0 0 1 0 0 1 0 2 11 1 2 12 1 0 0 3 1 10 7 1 10 10 6 41 35 0 0 1 0 0 1 0 1 1 2 5 0 0 0 1 0 7 0 2 13 2 2 13 3 1 1 1 1 1 1 0 0 5 0 0 5 0 2 0 0 8 0 0 2 3 0 2 0 0 1 0 0 0 0 FELINE Kitten Total 0 0 1 2 0 0 6 29 7 31 0 0 0 0 0 0 0 1 0 1 3 6 2 9 5 15 12 47 0 1 0 1 0 1 0 0 0 1 0 0 0 2 0 3 1 2 1 2 0 5 0 5 0 0 0 0 0 3 0 0 0 0 1 1 1 OTHER I Total Other Total 0 0 0 1 DISPOSAL DISPOSAL 0 1 Total 0 EUTH AT VET 2 9 B -AGGR MOD 8 0 B -AGGR SEV 2 0 B -DOG AGGR 2 1 B- KNWNBITE 1 0 M -FELV 0 Regional Services Kennel Statistics Report By Jurisdiction Outcomes from 01/01/11 to 12/31111 Excludes: Outcomes to foster care. CANINE Puppy Total Cat 0 1 0 0 0 1 0 1 0 3 16 23 3 18 24 0 1 0 0 1 0 0 1 0 2 11 1 2 12 1 0 0 3 1 10 7 1 10 10 6 41 35 0 0 1 0 0 1 0 1 1 2 5 0 0 0 1 0 7 0 2 13 2 2 13 3 1 1 1 1 1 1 0 0 5 0 0 5 0 2 0 0 8 0 0 2 3 0 2 0 0 1 0 0 0 0 FELINE Kitten Total 0 0 1 2 0 0 6 29 7 31 0 0 0 0 0 0 0 1 0 1 3 6 2 9 5 15 12 47 0 1 0 1 0 1 0 0 0 1 0 0 0 2 0 3 1 2 1 2 0 5 0 5 0 0 0 0 0 3 0 0 0 0 1 1 1 OTHER I Total Other Total 0 0 1 0 0 2 1 1 2 8 8 53 9 9 58 0 0 1 0 0 1 0 0 1 0 0 12 0 0 13 0 0 6 1 1 20 1 1 26 10 10 98 0 0 1 0 0 1 0 0 2 0 0 5 0 0 1 0 0 7 0 0 15 0 0 16 0 0 3 0 0 3 0 0 5 0 0 5 0 0 2 0 0 8 0 0 5 0 0 2 0 0 1 0 0 1 Department of Exectutive Services LIM Records and Licensing Services Division Regional Animal Services of King County 21615 64th Ave S. Kent, WA 98032 King County 206- 296 -PETS Fax 206 205 -8043 TTY Relay: 711 Regional Services Kennel Statistics Report By Jurisdiction Outcomes from 01/01/11 to 12/31/11 Excludes: Outcomes to foster care. 10 CANINE FELINE OTHER Total Dog Puppy Total Cat Kitten Total Other Total Shelter EUTH M -MED SEV 0 0 0 4 0 4 0 0 4 Disposition 0 1 1 0 0 0 0 0 1 M -PARVO M- PHYSDSBL 0 0 0 1 0 1 0 0 1 M- THYROID 0 0 0 1 0 1 0 0 1 OWNER REQ 1 0 1 0 0 0 0 0 1 Total 16 1 17 9 1 10 0 0 27 Total 16 2 18 15 2 17 0 0 35 Tukwila Total: 62 10 72 53 14 67 10 10 149 10 Regional animal services 2013 Estimated Payment Calculation 12 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Interim Finance Director DATE: February 1, 2012 SUBJECT: Miscellaneous Revenue Report Presentation Schedule ISSUE Consider quarterly instead of monthly presentation of the Miscellaneous Revenue Report. BACKGROUND The Miscellaneous Revenue Report provides data and commentary on sales tax revenue, admissions tax revenue and gambling tax revenue. Sales and admissions tax is received on a monthly basis; gambling tax is received quarterly. DISCUSSION Sales tax provides approximately 30% of general fund revenue and is a critical element in the budget. Sales, admission and gambling taxes are monitored by staff to identify trends and to adjust financial forecasts. Quarterly reporting instead of monthly reporting will facilitate more in- depth analysis of these revenue streams without hindering monitoring activities. RECOMMENDATION Staff recommends the Miscellaneous Revenue Report be presented on a quarterly basis in 2012 with the first quarter report presented in April, the second quarter report presented in July, the third quarter report presented in October and the fourth quarter report presented in January of the following year. 13 14