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HomeMy WebLinkAboutCOW 2020-10-26 COMPLETE AGENDA PACKET Tukwila City Council Agenda  COMMITTEE OF THE WHOLE  Allan Ekberg, Mayor Councilmembers:  Verna Seal  Kathy Hougardy David Cline, City Administrator  Kate Kruller  Thomas McLeod De’Sean Quinn, Council President  Zak Idan  Cynthia Delostrinos Johnson THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR’S PROCLAMATION 20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART: ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTION(S) FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, . . .” THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1 -206-431-2179. Monday, October 26, 2020; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENTS Those wishing to provide public comments will have the opportunity to deliver public comments via email. All written comments received by email to citycouncil@tukwilawa.gov prior to 5:00 PM on the date of the meeting can be read aloud during the meeting by City staff within the normal five-minute time limit. Please clearly indicate whether you want your e-mail read during P ublic Comments at the next Tuk wila City Council meeting. 3. SPECIAL ISSUES a. Weekly COVID-19 report. b. COVID-19 financial impact report. c. An agreement for 30% design of the 42nd Avenue South Bridge Replacement Project. d. An update on the Disadvantaged Business Enterprise (DBE), local hire and apprenticeship outcomes for the Public Safety Plan—Fire Station 51 and the Justice Center. Pg.1 Pg.7 Pg.23 Pg.117 4. REPORTS a. Mayor b. City Council c. Staff d. Legislative Analyst 5. MISCELLANEOUS 6. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance not ice for those with disabil ities. Remote Tukwila Council meetings are audio and video taped (available at www.tukwilawa.gov) ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 10/26/20 AGENDA ITEM TITLE A weekly update on the City’s planning and response to COVID-19 (Coronavirus) CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 10/26/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW SPONSOR’S SUMMARY The City is actively engaged in regional efforts to address the coronavirus (COVID-19). Staff are providing the Council with updated information regarding the City’s response to COVID-19. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. N/A COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/26/20 Coronavirus Report C OUNCIL AGENDA S YNOPSIS ----------------------------------Initials --------------------------------- I TEM N O. Meeting Date Prepared by Mayor’s review Council review 10/26/20 RB 3.A. 1 2 Coronavirus Response Update  October 26, 2020  * Denotes All New Content in the Section Essential Services and City Operations  There are no changes to essential services or City operations since the last report.    Financial Stability  On Monday, October 5 the Mayor presented his proposed budget for the 2021‐2022 biennium.  Noted in the budget  video and letter is the fact that the City is in better financial shape than anticipated in May when various cost‐cutting  measures were implemented.  Due to the early action of the Council and the tremendous sacrifice by our non‐ represented staff and most of our labor partners, the City is in a good financial condition in 2020. While in May of this  year the City initially projected the need to use $4.8 million in contingency in 2020, the proposed Mayor’s budget uses  only $700,000 from contingency this year and zero ongoing contingency in 2021 and 2022. Even with utilizing this  amount of contingency on a one‐time basis, the City still approaches 2021 and 2022 with contingency and reserve funds  higher than the Council’s adopted policies.  Police Staffing and Calls for Service  There have been no changes to Police staffing since the last report.    Fire Staffing and Calls for Service  There have been no changes to Fire staffing since the last report.    *Human Services Human Services has served 13 households, consisting of 31 individuals in October, with three additional households  pending for a total of $8,435 in rent assistance and $829.38 in utility assistance.  Funds used were a combination of HB  1406 and City general fund human services allocation.  In response to Councilmember Quinn’s request at the October 19 meeting, staff spoke with King County DCHS staff  regarding the information he requested.  DCHS staff is working on creating a dashboard that will likely be able to show  how many tenants are being assisted by the County funds.  staff is hoping to share information at the October 29th JRC  meeting, and City staff are planning to attend.  At this time, DCHS staff has indicated that the information is not ready to  disseminate.  Business Recovery  Business Re‐Openings  King County continues in Phase 2 of Washington’s “Safe Start” four phase business reopening plan.  The State continues  to be “on pause” for counties to move into higher phases.  However, on October 13th the Governor announced that the  five counties who were still in a modified Phase 1 were allowed to move into Phase 2.   Currently, most of Tukwila’s business activities are allowed to be open (some under significant capacity limitations and  safety procedures).  Key Tukwila business activities still not allowed in this Phase include indoor card rooms, indoor  3 events, spectators at events, and vending game areas (pool tables, video games, arcades, etc.).  The AMC movie theater  at Westfield Southcenter recently reopened.     Business Assistance    Work continues on SavingLocalKC.com, ExperienceTukwila, Southside Promise, collaborating with the Chamber and  other regional organizations, and the small business grant program.      Unemployment      The unemployment data report will be included monthly. Data through September was included in the packet for the  Council meeting on October 19.      *. Meeting our Community’s Basic Needs               Tukwila Food Pantry    10/17 – 453 individuals served    10/15 – 596 individuals served   10/20 – 380 individuals served    Senior Meal Distribution   51 households served    58 total residents served     371 meals delivered     Health and Wellness   The Fitness Room at the Tukwila Community Center served 62 people this week, in‐person fitness classes served  58 people.    Youth care program at the Tukwila Community Center started the week of October 12, 2020.  Numbers are low,  however SkyHawks is committed to offering the program and staff are working to apply scholarships to those  that need assistance.   Youth meal and recreation activity kit distribution for the week of October 10‐15.  The following was  distributed:           o Recreation Activity Kits: 492  o Meals: 222  o Snacks: 369  o Masks: 126  o Breakfast: 231  o Overall Attendance: 335          Public Safety Plan Construction Projects             There have been no changes to the Public Safety Plan projects since the last report.    Compliance with the Governor’s Order             There have been no changes to compliance issues since the last report.          4 *  Covid‐19 Testing Sites                Below are the three current nearest testing sites in/to Tukwila.  For more information on free testing sites in King County,  visit https://www.kingcounty.gov/depts/health/covid‐19/testing.aspx    Tukwila Pantry, testing is no longer being offered at the Tukwila Pantry   Highline College, Wednesdays 7 a.m. to 2 p.m.  Church by the Side of the Road, beginning Tuesday, October 6, 2020, 8:30 to 5:30 Monday through Saturday.    Abu Bakr Islamic Center expects to offer free testing once a month.   * Public Health – Seattle & King County Covid‐19 Outbreak Summary – Tukwila              5 6 ITEM INFORMATION STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 10/26/20 AGENDA ITEM TITLE October Financial Update including COVID related data CATEGORY Motion Resolution Ordinance Bid Award Public Hearing Other Discussion Mtg Date 10/26/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY General fund financial update including report out on COVID specific financial impacts as required in Resolution No. 1987 REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/26/20 Informational Memorandum dated 10/26/20 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 10/26/20 Vicky MTG. DATE 10/26/20 3.B. 7 8 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Vicky Carlsen, Finance Director BY: Jeff Friend, Fiscal Manager CC: Mayor Ekberg DATE: October 26, 2020 SUBJECT: General Fund Budget-to-Actuals and COVID-19 Impact Report and Update to Budget Impacts due to COVID-19 Summary Resolution 1987 directed financial reporting on COVID-19 impacts twice a month. This report reflects the following: - General fund: o Revenues and Fund Balance as of July 31, 2020 o Expenditures as of August 31, 2020 - Capital projects funds: o Revenues as of August 31, 2020 o Expenditures as of August 31, 2020 The purpose of the general fund budgets to actuals report is to summarize for the City Council the general state of revenues and expenditures and to highlight significant items. The following provides a high-level summary of the general fund financial performance and includes select capital project funds. As year-end 2020 approaches, the focus of this report is shifting from a year-to-date budget-to-actual emphasis to a focus on year-end projections and estimate for ending fund balance. Projected actuals for year-end are included in this report in place of the “Revised Budget (COVID-19)” from past reports. The projected actuals include the most recent projections that were also included in the 2021-202222 proposed biennial budget. The amended budget noted throughout the report includes the original adopted budget and mid-biennium budget amendments approved in 2019. In the report on the next page, General Fund revenues and expenditures are reflected through July 31st. In order to provide the most up-to-date information, we have provided expenditure details through August 31st on a separate chart on page 5 of this report. The General Fund Report is based on financial data available as of October 8, 2020 9 INFORMATIONAL MEMO Page 2 Revenues, Expenditures, and Fund Balance CITY OF TUKWILA GENERAL FUND As of July 31, 2020 2020 Budget Amended Annual Projected Year-End Year-to-Date Projected vs. YTD Actual** Percent of Projected Year-End Revenue General Revenue Property Taxes 16,416,911$ 16,306,453$ 8,686,067$ 7,620,386$ 53.3% Retail Sales Tax 19,910,676 16,210,000 9,859,152 6,350,848 60.8% Use Tax 690,000 745,000 475,371 269,629 63.8% Admissions Tax 870,000 550,000 330,905 219,095 60.2% Utility Taxes 4,374,610 3,444,000 2,448,535 995,465 71.1% Interfund Utility Tax 2,412,000 2,083,000 1,364,085 718,915 65.5% Gambling/Excise Taxes 4,426,000 2,337,021 1,776,322 560,699 76.0% Total General Revenue 49,100,197 41,675,474 24,940,438 16,735,036 59.8% Licenses and Permits Business Licenses & Permits 4,612,400 3,515,000 3,133,972 381,028 89.2% Rental Housing License 45,000 45,000 41,075 3,925 91.3% Building Permits and Fees 2,127,494 2,318,550 957,979 1,360,571 41.3% Total Licenses and Permits 6,784,894 5,878,550 4,133,026 1,745,524 70.3% Intergovernmental Revenue Seattle City Light Agreement 2,470,000 2,300,000 1,429,040 870,960 62.1% State Entitlements 446,250 471,088 389,782 81,306 82.7% Grants 1,006,117 1,286,441 122,979 1,163,462 9.6% Total Intergov't Revenue 3,922,367 4,057,529 1,941,802 2,115,727 47.9% Charges for Services General Government 58,532 24,694 17,276 7,418 70.0% Security 1,622,000 989,405 830,051 159,354 83.9% Transportation 79,000 64,000 980 63,020 1.5% Plan Check and Review Fees 1,168,675 939,019 475,423 463,596 50.6% Culture and Rec Fees 601,000 84,221 59,691 24,530 70.9% Total Charges for Services 3,529,207 2,101,339 1,383,421 717,919 65.8% Fines and Penalties 291,718 114,129 62,490 51,639 54.8% Miscellaneous Revenue 1,214,156 855,493 621,920 233,573 72.7% Indirect cost allocation 2,637,288 2,637,288 1,538,419 1,098,869 58.3% Ongoing Revenue 67,479,827 57,319,802 34,621,514 22,698,288 60.4% Transfer from Contingency - 700,000 - 700,000 0.00% Transfer from Urban Renewal 200,000 400,000 - 400,000 0.00% Total Revenue 67,679,827 58,419,802 34,621,514 23,798,288 59.3% 2020 Actuals Variance 10 INFORMATIONAL MEMO Page 3 The City’s financial reserve policy states that unreserved general fund ending fund balance shall equal or exceed 18% of the previous year general fund revenue. Projected ending fund balance exceeds the balance of $11,598,531 required by the City’s reserve policy by $32,819. For the 2021-2022 biennial budget, staff is recommending a conservative approach of maintaining an unreserved fund balance 18% required by the reserve policy based on the 2019 requirement. This is a conservative approach that will reduce the amounts to be contributed to the fund balance in future years as the required balance will increase along with higher revenues. CITY OF TUKWILA GENERAL FUND As of July 31, 2020 2020 Budget Amended Annual Projected Year-End Year-to-Date Projected vs. YTD Actual** Percent of Projected Year-End Expenditures City Council 439,772 342,625 202,773 139,852 59.2% Mayor's Office 2,652,852 2,264,430 1,322,880 941,550 58.4% Administrative Services 2,180,956 2,004,121 1,082,605 921,516 54.0% Finance 2,753,260 2,455,838 1,537,610 918,228 62.6% Legal 710,730 640,650 313,931 326,719 49.0% Recreation 3,354,374 2,491,792 1,507,195 984,597 60.5% Parks Maintenance 1,656,398 1,551,770 929,055 622,715 59.9% Community Development 3,611,354 3,059,742 1,836,301 1,223,441 60.0% Court 1,330,951 1,271,031 742,674 528,357 58.4% Police 19,194,006 17,374,568 10,108,359 7,266,209 58.2% Fire 13,118,888 12,572,538 7,220,419 5,352,119 57.4% Information Technology 2,099,687 1,895,154 962,007 933,147 50.8% Public Works 4,043,635 3,538,340 2,141,552 1,396,788 60.5% PW Street Maintenance 3,255,276 2,765,482 1,971,999 793,483 71.3% Total Department Expenditures 60,402,139 54,228,081 31,879,359 22,348,722 58.8% Transfers - Debt Service 3,637,190 3,570,421 1,918,215 1,652,206 53.7% Transfers - Capital, Other 3,471,950 1,121,950 150,000 971,950 13.4% Transfers - Contingency 210,000 - - - 0.0% Total Transfers 7,319,140 4,692,371 2,068,215 2,624,156 44.1% Total Expenditures 67,721,279 58,920,452 33,947,574 24,972,879 57.6% Change in Fund Balance (41,452) (500,651) Beginning Fund Balance 13,828,530 12,132,001 Ending Fund Balance 13,787,078$ 11,631,350$ Percent of year completed: 58.3% ** This column reflects amounts needed to be collected/expended to meet year-end projections 2020 Actuals Variance 11 INFORMATIONAL MEMO Page 4 Total General Fund revenue through July 31st was $34.6 million. In order to meet year-end revenue projections, the City will need to receive $23.8 million more in revenue over the final five months of the year. Sales tax revenue through July is $9.9 million. In order to meet the year-end projection of $16.2 million the City is expected to collect an additional $6.4 million by year-end. Sales tax revenues continues to creep up to prior year levels. July reported a 9.6% reduction in sales tax revenues when compared to the same period last year. This is the lowest decline since February 2020. In addition to narrowing the revenue gap, an overall increase in revenues has been reported month after month since April. The table below compares 2019 and 2020 monthly sales tax revenues. Sales Tax Revenues 2019 2020 $ Change % Change Jan 1,376,700 1,478,671 101,972 7.4% Feb 1,321,327 1,147,961 (173,367) -13.1% Mar 1,700,887 1,325,708 (375,179) -22.1% Apr 1,543,385 991,702 (551,684) -35.7% May 1,541,774 1,156,386 (385,388) -25.0% Jun 1,870,205 1,230,374 (639,831) -34.2% Jul 1,686,655 1,524,692 (161,963) -9.6% 12 INFORMATIONAL MEMO Page 5 Expenditures To provide the most up-to-date information possible, general fund expenditures have been updated through August 31st in the following chart. Expenditures totaled $38.6 million through August,. Departments project to expend approximately $20.4 million additional before the end of the year. CITY OF TUKWILA GENERAL FUND As of August 31, 2020 2020 Budget Amended Annual Projected Year-End Year-to-Date Projected vs. YTD Actual** Projected vs. YTD Actual Expenditures City Council 439,772 342,625 229,838 112,787 67.1% Mayor's Office 2,652,852 2,264,430 1,495,344 769,086 66.0% Administrative Services 2,180,956 2,004,121 1,279,096 725,025 63.8% Finance 2,753,260 2,455,838 1,711,563 744,275 69.7% Legal 710,730 640,650 349,016 291,634 54.5% Recreation 3,354,374 2,491,792 1,691,877 799,915 67.9% Parks Maintenance 1,656,398 1,551,770 1,022,702 529,068 65.9% Community Development 3,611,354 3,059,742 2,057,895 1,001,847 67.3% Court 1,330,951 1,271,031 838,344 432,687 66.0% Police 19,194,006 17,374,568 11,646,550 5,728,018 67.0% Fire 13,118,888 12,572,538 8,192,493 4,380,045 65.2% Information Technology 2,099,687 1,895,154 1,087,972 807,182 57.4% Public Works 4,043,635 3,538,340 2,376,205 1,162,135 67.2% PW Street Maintenance 3,255,276 2,765,482 2,178,043 587,439 78.8% Total Department Expenditures 60,402,139 54,228,081 36,156,937 18,071,144 66.7% Transfers - Debt Service 3,637,190 3,570,421 1,918,215 1,652,206 53.7% Transfers - Capital, Other 3,471,950 1,121,950 478,137 643,813 42.6% Transfers - Contingency 210,000 - - - 0.00% Total Transfers 7,319,140 4,692,371 2,396,352 2,296,020 51.1% Total Expenditures 67,721,279 58,920,452 38,553,289 20,367,164 65.4% Percent of year completed: 66.7% ** This column reflects amounts needed to be collected/expended to meet year-end projections 2020 Actuals Variance 13 INFORMATIONAL MEMO Page 6 Overtime Police and Fire accounted for $704 thousand of the $735 of overtime expenditures through August. The public safety departments began the year with overtime at pre-pandemic levels and reduced their overtime when budget constraints were introduced in March 2020. Increased overtime in May, June and July were the results of maintaining minimum staffing levels in the fire department as well as some overtime incurred related to the lootings and protests occurring in the City. It should also be noted that some contractual overtime incurred by the Police department is reimbursable and the City is currently working those calculations. Lootings Twenty-six businesses were broken into at the end of May and beginning of June. The mass lootings required a strong police presence that resulted in overtime costs. Fire staff were also on standby while Public Works incurred some costs related to closing streets. Transfers The transfers line includes budgeted transfers for debt service and certain capital projects. Transfers through August account for only 32.7% of the amended budget. It should be noted, because of existing funds in the PW Shops fund, no transfers from the general fund for this project have been required to date. The proposed 2021-2022 biennial budget includes a plan to finance the general fund portion of this project rather than utilizing a pays-as-you go approach. COVID Expenditures General Fund expenditures related to the COVID-19 pandemic began to be incurred in March. These expenditures totaled $600,396 through August 31st and are reported by department in the schedule below. COVID related expenditures in salaries and benefits include time dedicated to the emergency operations center (EOC) as well as time spent analyzing the financial impacts of the pandemic. Overtime and supplies are for time outside of normal operations spent in the EOC as well as time responding directly to COVID-19 related activities. Supplies are for additional PPE and disinfectant supplies. Unbudgeted costs can be applied against CARES Act funding or FEMA funding and will not affect ending fund balance. Budgeted salaries and benefits for time that has been redirected to responding to the pandemic could qualify for reimbursement from CARES Act funding. Any reimbursement for budgeted salaries and benefits would reduce the need for contingency funds because the City had not received confirmation that CARES Act funding would be available. BUDGETED UNBUDGETED BUDGETED UNBUDGETED Department Salaries and Benefits Overtime Salaries and Benefits Overtime Total Police -$ 24,994$ -$ 36,573$ 61,567$ Fire - 435 - 1,003 1,438 Street Maintenance - - 2,064 - 2,064 Total -$ 25,429$ 2,064$ 37,576$ 65,069$ MAY JUNE 14 INFORMATIONAL MEMO Page 7 Reimbursement of these costs were not included in the proposal to close the $10.2 million revenue gap. In addition to COVID spending in the general fund, the Public Safety Plan has incurred approximately $650 thousand to date in costs directly related to the pandemic. Because these costs are associated with COVID-19, the City is able to request reimbursement from CARES Act funding to cover these costs. It should be noted that the change orders specific to COVID-19 were funded with contingency that is built into the project budgets. The change orders are not increasing the total budget allocated to each project. BUDGETED Department Salaries and Benefits Overtime and Benefits Supplies Department Total General Fund Council 1,784$ -$ 338$ 2,122$ Mayor 77,618 - 299 77,918 Admin Services 39,658 - 405 40,062 Finance 39,434 386 465 40,285 Recreation 291,720 - 16,306 308,026 DCD 3,712 - 1,367 5,078 Court 114 137 3,494 3,745 Police 18,600 4,379 11,940 34,920 Fire 16,572 8,318 13,440 38,331 TIS 390 - 45 435 Public Works 6,673 318 13,850 20,841 Park Maintenance 28,633 - - 28,633 Street Maintenance - - - - Total General Fund 524,908$ 13,538$ 61,950$ 600,396$ UNBUDGETED 15 INFORMATIONAL MEMO Page 8 COVID-19 Related Grants Available to the City There are several grant opportunities now available to the City to offset some of the costs incurred related to the pandemic. Below is a chart listing grant opportunities as well as what the funds may be used for. It should be noted that all of the grants are reimbursement and cannot be used to offset loss of revenue. The State released information on the 2nd round of CARES Act funding. The City has been notified that we will receive an additional $313,950 for total CARES Act funding of $941,850. Grant Amount Eligible Uses Status CARES Act through Dept. of Commerce $941,850 - Expenditures incurred directly related to responding to COVID-19 (supplies, overtime, regular time that has substantially shifted focus to the pandemic, unemployment, etc.) - Providing economic support to those suffering from unemployment - Providing economic support to business interruptions Contract has been signed and returned to Department of Commerce for full execution FEMA No cap, reimburses 75% of expenditures not covered with other resources Unbudgeted expenditures incurred directly related to responding to COVID-19 Contract completed. Can submit for reimbursement at any time FEMA - CARES To be determined Assistance to food pantry In process King County $31,965 Assistance to small businesses On June 19th, the City was notified that we are eligible to receive $31,965. On August 3, 2020, the Planning & Economic Development Committee authorized staff to accept the grant and use the funds for direct grants to very small businesses with a focus on the Tukwila International Blvd. area CESF – Dept. of Justice Assistance $49,000 Expenditures incurred directly related to responding to COVID- 19 Grant has been awarded. Contract is being processed EFSP Emergency City of Tukwila does not qualify for this grant Supplement existing emergency food & shelter program Forwarded to TCS and Tukwila Pantry 16 INFORMATIONAL MEMO Page 9 Food & Shelter Prog HungerCorps VISTA AmeriCorps Four VISTA AmeriCorps HungerCorps students. Value: 35,500 HungerCorps will assist Recreation staff to distribute food as part of the mobile recreation program Contract awarded Port of Seattle $20,930 total grant application Application included residential component within digital media program to grow tourism, development attraction, etc. Suggestion has been made to revise application to focus more on business recovery and direct $7,000 of the total $20,930 application to business recovery. Additional information can be found in item 1a on the July 6, 2020 Planning & Economic Development Committee meeting Recommended revisions approved by Planning & Economic Development Committee on July 7, 2020 17 INFORMATIONAL MEMO Page 10 Selected Capital Projects Funds Financial analysis regarding the impacts of the COVID-19 pandemic include ongoing review of certain capital projects funds including residential streets (fund 103), arterial streets (fund 104), and general government improvements (fund 303). The narrative below highlights planned capital projects along with decisions that have already been made and decision points for future meetings. The narrative is followed by financial statements reflecting activity through August 31, 2020. The statements have been reformatted to focus on projected year-end rather than a budget to actual comparison. Residential Streets The most impactful issue in this fund relates to the 42nd Ave S and 53rd Ave S roadway projects. Both projects are completed and are awaiting final closeout and payments to contractors. Project costs for 2020 have been updated to reflect final estimated costs. At this time, a budget amendment will be required in order to provide enough funding to pay for the final costs associated with these two projects. The solution identified will not negatively affect the general fund. Thee proposed budget amendment includes two transfers into this fund. A transfer of $400 thousand from the urban renewal fund. Prior year land sale revenue is available for one-time projects. Additionally, the amendment will reallocate the solid waste utility tax revenue (funds dedicated to road projects) to these two projects. Funds were originally committed to the 42 nd Ave S Bridge project for 30% design that was expected to be completed earlier this year. It is now expected that these costs will be incurred in 2021, if approved in the proposed 2021-2022 biennial budget. Arterial Streets 42nd Ave S Bridge: The City Council authorized funding of up to $1 million ($320 thousand general fund, $680 thousand solid waste utility tax) for 30% design. If approved, most of the cost associated with this project will be incurred in 2021. With the delay in design, the solid waste utility tax revenue will be reallocated to the residential street fund in 2020. This will be included in the 2020 budget amendments. S 119th St Ped Bridge painting: Not funding this project will only delay the project, not cancel it. There is a limited window of opportunity to paint the bridge due to weather and fish cycles. This project has now been scheduled for 2024 and is included in the proposed Capital Improvement Program. Overlay: At the June 8, 2020 Committee of the Whole meeting, there was Council consensus to move forward with the recommendation from the Transportation & Infrastructure Committee to fund the two highest priority overlay projects. Overlay has been completed for 2020 and is in the closeout process. General Government Improvement Siding repair at TCC: this project is underway and an update on the project will be provided at a later date. Facilities Study: This project is also funded out of the general government improvement. Staff is reworking the scope of this project per comments received from City Council at the June 8, 2020 Committee of the Whole meeting. 18 INFORMATIONAL MEMO Page 11 Amended Annual Budget REVENUE: General Revenue Solid Waste/Recycling Utility Tax - 550,000 40,651 509,349 7.4% Total Intergovernmental Revenue - 550,000 40,651 509,349 0 Intergovernmental Revenue Indirect Federal - SRTS 3,454,000 - - - 0% State Grant - Macadam 1,847,000 - - - 0% State Entitlements - MVFT Cities 290,000 170,000 169,585 415 99.8% Total Intergovernmental Revenue 5,591,000 170,000 169,585 415 99.8% Miscellaneous Revenue ** Charges for services - - 134,682 (134,682) 0.0% Investment earnings 20,000 - - - 0.0% Total Miscellaneous Revenue 20,000 - 134,682 (134,682) 0.0% Transfers In 100,000 400,000 - 400,000 0.0% Total Revenues 5,711,000 1,120,000 344,919 775,081 30.8% EXPENDITURES: 46thAve Safe Routes to School 1,832,000 - - - 0.0% Macadam Rd S Complete Street 1,847,000 - - - 0.0% S 152nd St Safe Routes to School 1,622,000 - - - 0.0% Traffic Calming/Residential Safety 400,000 50,000 34,895 15,105 69.8% 53rd Ave S - 500,000 228,532 271,468 45.7% 42nd Ave S Ph III Wetland Monitoring - 3,011 3,011 0 100.0% 42nd Ave S Phase III (SC Blvd-160)- 593,763 346,682 247,081 58.4% Interfund Loan Repayment - - 0.0% Total Expenditures 5,701,000 1,146,774 613,120 533,654 53.5% Change in fund balances 10,000 (26,774) Beginning Fund Balance 51,544 141,586 Ending Fund Balance 61,544 114,812 ** This column reflects amounts needed to be collected/expended to meet year-end projections City of Tukwila Residential Street Fund 103 - Revenue and Expenditures Year-to-Date as of August 31, 2020 Projected vs. YTD Actual** Percent of Projected Year-End Actual Year-to- Date Actual Projected Year- End 2020 19 INFORMATIONAL MEMO Page 12 Amended Annual Budget REVENUE: General Revenue Parking Tax 470,000 200,026 156,052 43,974 78.0% MVFT Cities 137,000 92,483 85,574 6,909 92.5% Real Estate Excise Taxes 500,000 500,000 172,628 327,372 34.5% Total General Revenue 1,107,000 792,509 414,254 378,255 52.3% Charges for Services Park impact Fees 300,000 - - - 0.0% Traffic Impact Fees 213,000 70,564 80,724 (10,160) 114.4% Total Charges for Services 513,000 70,564 80,724 (10,160) 114.4% Intergovernmental Revenue Federal Grants 6,724,000 2,811,834 166,869 2,644,965 5.9% State Grants 2,253,000 160,000 130,577 29,423 81.6% Total Charges for Services 8,977,000 2,971,834 297,447 2,674,387 10.0% Miscellaneous Revenue Investment earnings 20,000 20,000 12,274 7,726 61.4% Contributions/Donations 30,000 17,533 11,000 6,533 62.7% Total Miscellaneous Revenue 50,000 37,533 23,274 14,259 62.0% Total Revenues 10,647,000 3,872,440 815,698 3,056,742 21.1% EXPENDITURES: Overhead (Salaries & Benefits)485,382 - 178,806 (178,806) 0.0% Wetland Monitoring (various) - 40,000 21,767 18,233 54.4% BAR over Airport Way Seismic Retrofit 2,614,000 1,441,000 89,308 1,351,692 6.2% TIB Characterization Study - 19,920 19,920 0 100.0% Transportation Comp Element Plan - 200,000 1,338 198,662 0.7% TUC Ped/Bicycle Bridge - 1,505 1,505 (0) 100.0% Boeing Access Road Bridge Rehab - 16 16 0.0% Strander Boulevard Extension 877,566 625,000 2,795 622,205 0.4% S 144th ST Phase II - 161 95,872 (95,711) 59547.9% S 196th/200th St Bridge - 1,304 1,304 0 100.0% West Valley Highw ay 3,195,000 509,000 270,164 238,836 53.1% 42nd Ave S Bridge Replacement 1,600,000 200,000 1,912 198,088 1.0% Annual Overlay 1,400,000 517,000 173,364 343,636 33.5% Annual Bridge Inspections 335,000 335,000 5,250 329,750 1.6% Annual Traffic Signals 125,000 62,000 3,852 58,148 6.2% Other Misc. Capital Projects 792,000 2,025 2,313 (288) 114.2% Transfer Park Impact Fees to 301 - 675,106 - 675,106 0.0% Total Expenditures 11,423,948 4,629,037 869,472 3,759,566 18.8% Change in fund balances (776,948) (756,597) Beginning Fund Balance 1,187,826 2,083,854 Ending Fund Balance 410,878 1,327,257 ** This column reflects amounts needed to be collected/expended to meet year-end projections Projected Year- End Actual Year- to-Date Actual Projected vs. YTD Actual** Percent of Projected Year-End 2020 Year-to-Date as of August 31, 2020 City of Tukwila Arterial Street Fund 104 - Revenue and Expenditures 20 INFORMATIONAL MEMO Page 13 Amended Annual Budget REVENUE: Miscellaneous Revenue Investment earnings 500 4,000 3,875 (125) 96.9% Total Miscellaneous Revenue 500 4,000 3,875 (125) 96.9% Transfers In 200,000 - - - 0.0% Total Revenues 200,500 4,000 3,875 (125) 1.9% EXPENDITURES: City Hall Siding/Roof Repair 50,000 - - - 0.0% TCC Siding/Roof Repair 100,000 128,601 - (128,601) 0.0% 2020 Facilities Study 300,000 - - - 0.0% Misc. Projects (including salaries & benefits) 208,015 31,684 31,684 0.00 100.0% Install No Parking Signs at 6200/6300 Bldg 2,026 2,026 6300 Bldg. Dry Fire Sprinkler System 29,658 29,658 Total Expenditures 658,015 160,285 31,684 (128,601) 19.8% Change in fund balances (457,515) (156,285) Beginning Fund Balance 525,166 656,306 Ending Fund Balance 67,651 500,021 ** This column reflects amounts needed to be collected/expended to meet year-end projections City of Tukwila General Government Improvements Fund 303 - Revenue and Expenditures Year-to-Date as of August 31, 2020 Projected Year-End 2020 Projected vs. YTD Actual** Percent of Projected Year-End Actual Year-to- Date Actual 21 22 ITEM INFORMATION STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 10/26/20 AGENDA ITEM TITLE 42nd Avenue South Bridge Replacement 30% Design Consultant Selection and Agreement with TranTech Engineering CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 10/26/20 Mtg Date 11/02/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY Council is being asked to approve the 30% design contract with TranTech Engineering for the 42nd Ave S Bridge Replacement Project. TranTech was selected from four design consulting firms. This project will replace a 1949 bridge that has reached its lifespan. The project is funded with City funds and solid waste utility taxes. Council is being asked to approve the TranTech Engineering 30% design agreement, which includes the Type, Size and Location report, for $1,078,487.00. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 9/21/20 & 10/19/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,078,487.00 $1,079,000.00 $0.00 Fund Source: 104 BRIDGES & ARTERIAL STREETS Comments: page 9, Proposed 2021 CIP MTG. DATE RECORD OF COUNCIL ACTION 10/26/20 11/02/20 MTG. DATE ATTACHMENTS 10/26/20 Informational Memorandum dated 09/18/20 and revised 10/16/20 Proposed 2021 CIP, page 9 Consultant Scoring Sheet TranTech 30% Design Consultant Agreement with Scope of Work & Fee Minutes from Transportation and Infrastructure Committee meeting of 9/21 & 10/19 11/02/20 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 10/26/20 JR 11/02/20 JR 3.C. 23 24 C:\Users\Jennifer-R\City of Tukwila\Engineering - PW Drop Box\01 TIC Agenda\2020 Agenda Items\TIC 10-19-2020\3. 42nd Ave S Bridge 30% Design\Info Memo_PE TransTech_2020_09_21-10_19 Update.docx INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Hari Ponnekanti, Interim Public Works Director BY: Adam Cox, Transportation Project Manager CC: Mayor Ekberg DATE: September 18, 2020 (revised October 16, 2020) SUBJECT: 42nd Avenue South Bridge Replacement Project No. 91810404 Design Consultant Selection and Agreement ISSUE Execute an agreement with TranTech Engineering, LLC (TranTech) for plans and engineering services for the 42nd Avenue South Bridge Replacement Project for either 30% plans and engineering estimate (P&E) or 100% plans, specifications, and engineering estimate (PS&E). BACKGROUND In February of 2020 both the Transportation and Infrastructure Committee (TIC) and the full Council were presented with three options for moving forward with the 42nd Ave South Bridge Replacement. It was decided at the February 24, 2020 Committee of the Whole Meeting that Option 3 was preferred. Option 3 included starting design up to the 30% level, which facilitates the City exploring funding options and being adequately prepared to solicit grant funds from both the State and Federal governments. Option 3 also included an in-depth structural inspection of the bridge to illustrate the internal configuration/deterioration of the steel components of the bridge. The in-depth inspection took place on July 22 through July 24, 2020 and the results will be presented to TIC in a separate agenda item. Upon selecting Option 3 to prepare the 30% design, staff initiated the Request for Qualifications process that is required under federal and state protocol in order to be considered in compliance and eligible for future federal grant requirements. The City advertised in the Seattle Times and the Daily Journal of Commerce on April 28 and May 5, 2020 and four design firms submitted proposal packages on May 19, 2020. Two firms were invited to interview, and TranTech was the highest-rated firm from the selection process. The City then requested that TranTech submit a scope of work and cost estimate for 30% P&E and 100% PS&E. A traffic count study was performed to get a better understanding of the current usage of the 42nd Ave South Bridge and the surrounding side streets. It also gave an understanding of local impacts and reroutes if the bridge should ever be closed to traffic. The counts illustrated the importance of the structure even at a time of reduced traffic due to COVID-19 restrictions. The traffic counts showcased that before and after the inspection, approximately 7,400 vehicles crossed the bridge daily. The number was reduced to an average of 5,000 vehicles during the inspection (the bridge was closed for an 8-hour period during the inspection) and it was open to traffic during nighttime hours. Please see the attached traffic data for details. DISCUSSION The City owns and operates the 42nd Ave South Bridge and is required to maintain the infrastructure as the sole owner of the bridge. The 42nd Ave South Bridge was constructed in 1949 and has continued to carry vehicular traffic and load-restricted truck traffic for approximately 20 years beyond its designed lifespan. Per the inspection report, this critically deficient bridge should be repaired or replaced. Further analysis indicated that a complete bridge rehabilitation would cost approximately the same, if not more, than a full replacement of the structure due to the bridge’s configuration and the bridge’s inadequacy to carry current truck loadings. 25 42nd Ave South Bridge Replacement September 18, 2020 Page 2 C:\Users\Jennifer-R\City of Tukwila\Engineering - PW Drop Box\01 TIC Agenda\2020 Agenda Items\TIC 10-19-2020\3. 42nd Ave S Bridge 30% Design\Info Memo_PE TransTech_2020_09_21-10_19 Update.docx The 30% P&E package, which Council initiated by selecting Option 3 in February 2020, gives the City the opportunity to be “grant ready.” Being grant-ready means having early (30%) design plans and engineering estimates and a Type, Size and Location (TS&L) report. The TS&L report will describe various options such as alternative conceptual designs as well as locations for proposed structures. The TS&L will enable the City to give clear direction to TranTech, when the City selects one of the listed options. One conceptual option that will be included in the TS&L report is building a new bridge at South 124th Street. This option would require additional exploration and coordination, but this is the time to analyze all possibilities. A new bridge at S 124th Street will allow the 42nd Ave South Bridge to remain operational during construction of a new bridge. However, this will take more coordination to incorporate the existing East Marginal Way with new traffic control, which is beyond the scope of the bridge replacement. With this concept, the City would have the opportunity to apply for funding that is non-bridge related and more transportation related. By moving the replacement bridge structure, additional transportation infrastructure can be updated to keep traffic flowing through the area. TranTech Engineering has also presented the scope of work and a cost estimate to perform 100% PS&E. Please note, the 100% scope of work and cost estimate is subject to change once the bridge design and location is selected. The 100% “shovel ready” PS&E package will include all the required permits and advertisement-ready plans needed to begin the bridge replacement project and advertise for construction bids. FINANCIAL IMPACT Council in February was informed that the approximate costs to perform the in-depth inspection was $39,000 and there was sufficient budget in the Annual Bridge Inspection CIP Program. The 30% design was estimated at $1.0 million and would require at least six months to complete from the date the contract was awarded. Budget for the $1M would be funded from the $680k Solid Waste Utility tax and $320k from the General Fund. TranTech’s attached scope of work and cost estimate for a “grant ready” 30% design P&E is $1,078,487.00 which includes $98,044.00 in management reserve/contingency. The cost estimate for a complete “shovel ready” 100% design PS&E is $2,330,488.00, which includes $211,863.00 in management reserve/contingency. Note, the 100% design cost estimate has the ability to change due to multiple unknowns of the final 42nd Ave South Bridge replacement configuration. See attached proposed 2021 CIP sheet for the full funding breakdown. Design Estimate City Funding Grants/Solid Waste 30% Design Contract Estimate $1,078,487.00 $428,000 $650,000 100% Design Contract Estimate $2,330,488.00 $980,000 $1,350,000 The 100% design option is the most time and cost-efficient choice. There will be options for stopping points at 30%, 60% and 100% of the design if needed. The 100% option would allow the City an opportunity to present a shovel ready project sooner to granting agencies and state/federal representatives. Grant Funding Information The City continues to research funding opportunities beyond the Local Bridge Program grant and is exploring other p ossible funding partners and other funding sources to accelerate the replacement of the 42nd Ave South Bridge. Public Works staff has applied for design funding from the Puget Sound Regional Council that would have been available in 2023 for $1,500,000; however, we found that the project was not recommended to move forward by PSRC. We have also met with representatives from the Washington State Freight Mobility Strategic Investment Board (FMSIB) and have maintained contacts at BNSF, who have expressed eagerness to assist the City with transportation and freight movement grants. In addition, the Mayor and City Administrator, with assistance from David Foster, the City’s state government lobbyist, have met with each of the members of the 11th District delegation, as well as other members in transportation leadership in both the State’s House and Senate (see list). Staff held discussions with the Port of Seattle and WSDOT Local Programs since the September 21, 2020 TIC. Staff will continue to have discussions with all possible funding partners. 26 42nd Ave South Bridge Replacement September 18, 2020 Page 3 C:\Users\Jennifer-R\City of Tukwila\Engineering - PW Drop Box\01 TIC Agenda\2020 Agenda Items\TIC 10-19-2020\3. 42nd Ave S Bridge 30% Design\Info Memo_PE TransTech_2020_09_21-10_19 Update.docx List of Legislators ➢ Sen Bob Hasegawa, 11th District, Rep Steve Bergquist, 11th District, Rep Zack Hudgins, 11th District ➢ Rep Jake Fey, Chair House Transportation Committee ➢ Rep Javier Valdez, Vice Chair House Transportation Committee, ➢ Rep Sharon Wylie, Vice Chair House Transportation Committee ➢ Sen Curtis King, Ranking Member Senate Transportation Committee ➢ Sen Joe Nguyen, Senate Transportation Committee Upcoming meetings ➢ Sen Rebecca Saldana, Vice Chair Senate Transportation Committee ➢ Rep Andrew Barkis, Ranking Member House Transportation Committee ➢ Rep Vandana Slatter, Vice Chair House Transportation Committee List of Legislative Staff ➢ Beth Redfield, House Transportation Staff ➢ Danny Masterson, Senate Transportation staff ➢ David Bremer, House Democratic Caucus ➢ Hannah McCarty, Senate Democratic Caucus ➢ State Transportation Staff ➢ Ashley Probart, Executive Director, Transportation Improvement Board ➢ Greg Armstrong, Transportation Improvement Board Engineer Upcoming meetings ➢ Kyle McKeon, WSDOT Local Programs At each of these meetings the City was strongly encouraged to initiate the 30% design immediately in order to be ready for a potential voter-approved transportation package and other grants. It was made very clear that without the initial design completed, the project would not be a strong candidate for grant funding, both on the State and Federal levels. The City has previously applied for federal grants for the 42nd Ave South Bridge without first having the 30% grant ready design in-hand and was not successful. Staff has reached out to receive feedback on those applications from the granting agencies and those conversations have further reinforced that the City must prepare design at this level to compete successfully. Staf f have learned that projects that are ahead in design are placed in earlier years of funding package. City staff held a meeting with Ashley Probart, the Executive Director of the Transportation Improvement Board and was told that the City would be in a significantly better position to seek funding from all granting agencies with design completed. Staff strongly believes that a 30% design, better cost estimates and considering alternating locations for the replacement bridge will make this project grant ready, improving the City’s chances to successfully receive grant funding. Some of the grant options are: ➢ Local Bridge Program (formally known as BRAC) Federal grant programs (BUILD grant) ➢ State grant programs, including Public Works Board Transportation Improvement Board (TIB) and ➢ Washington Freight Mobility Strategic Investment Board (FMSIB). In addition, as mentioned above, there remains at least some interest in Olympia to explore a voter-approved transportation package in the next few years. This project could be very viable for inclusion, particularly given its impact on regional freight mobility and the fact that the City has a strong partner, with influence in Olympia, in BNSF. 27 42nd Ave South Bridge Replacement September 18, 2020 Page 4 C:\Users\Jennifer-R\City of Tukwila\Engineering - PW Drop Box\01 TIC Agenda\2020 Agenda Items\TIC 10-19-2020\3. 42nd Ave S Bridge 30% Design\Info Memo_PE TransTech_2020_09_21-10_19 Update.docx RECOMMENDATION Local governments play a key role in funding, operating, and maintaining local roads, bridges, airports, transit facilities, drinking water, sewer systems, and other types of infrastructure. The City has an obligation to maintain its current infrastructure. Replacement options for the 42nd Ave South Bridge are needed at this time. Safety must be of paramount concern in the design, construction, maintenance, and traffic operations of the City’s infrastructure. It is also in the City’s economic benefit to create a comprehensive and coordinated maintenance/replacement program to facilitate freight movement between and among local, national and international markets. A significant bridge replacement project like this will take several years to get designed and constructed. Given the low sufficiency rating of the existing bridge structure, proceeding with the design will make sure that we will have adequate time to replace the bridge before fatigue deterioration due to the truck traffic. There are two recommended options for making progress on this project. Staff would like Council’s consideration of both options listed below: 1. Council is being asked to approve, at a minimum, the 30% design P&E contract with TranTech Engineering, LLC, in the amount of $1,078,487.00 for the 42nd Ave South Bridge Replacement Project. 2. Council is also being asked to consider 100% design in the amount of $2,330,488.00, with possible stopping points at 30%, 60% and 100% of the design. Depending on the decision made by TIC at the September 21 meeting, staff is seeking direction for the next steps for Options 1 or 2 and to consider this item at the September 28, 2020 Committee of the Whole. Update as of October 16, 2020 Council is being asked to approve the consultant agreement with TranTech Engineering, LLC. In the amount of $1,078,487 for 30% design P&E and Type, Size, and Location Report for the 42nd Ave South Bridge Replacement and consider this item at the October 26, 2020 Committee of the Whole and subsequent November 2, 2020 Regular Meeting. Attachments: 1 Proposed 2021 CIP 2 Consultant Scoring Sheet 3 30% Consultant Agreement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apital Improvement Program 29 30 Consultant Selection Ap p r o a c h t o D B E G o a l Pr o j e c t U n d e r s t a n d i n g a n d Ap p r o a c h Qu a l i f i c a t i o n s / E x p e r t i s e o f Pr o j e c t M a n a g e r Qu a l i f i c a t i o n s / E x p e r t i s e o f Te a m Ex p e r i e n c e w i t h U t i l i t y a n d Th i r d P a r t y C o o r d i n a t i o n Su b t o t a l In t e r v i e w To t a l Ra n k 42nd Ave S Bridge Replacement Submitter 20 30 20 20 10 100 200 KPFF 45 75 47 58 21 309 555 Average Score 15.0 25.0 15.7 19.3 7.0 82.0 77.3 138.8 Henry 15 25 17 18 8 83 80 163 Hari 15 20 15 20 5 75 72 147 Adam 15 30 15 20 8 88 86 174 Peter 71 71 TranTECH 47 72 58 57 30 320 584 Average Score 15.7 24.0 19.3 19.0 10.0 88.0 80.0 146.0 Henry 14 27 20 19 10 90 90 180 Hari 15 20 20 20 10 85 80 165 Adam 18 25 18 18 10 89 78 167 Peter 72 72 SCJ Alliance*30 50 37 36 13 0 166 Average Score 10.0 16.7 12.3 12.0 4.3 55.3 #DIV/0!#DIV/0! Henry 10 22 12 11 5 60 Hari 10 20 10 10 5 55 Adam 10 8 15 15 3 51 Peter 1 2 3 1 Ap p r o a c h t o D B E G o a l Pr o j e c t U n d e r s t a n d i n g a n d Ap p r o a c h Qu a l i f i c a t i o n s / E x p e r t i s e o f Pr o j e c t M a n a g e r Qu a l i f i c a t i o n s / E x p e r t i s e o f Te a m Ex p e r i e n c e w i t h U t i l i t y a n d Th i r d P a r t y C o o r d i n a t i o n Su b t o t a l In t e r v i e w To t a l Ra n k 42nd Ave S Bridge Replacement RHC Engineering*48 49 49 48 15 0 209 Average Score 16.0 16.3 16.3 16.0 5.0 69.7 #DIV/0!#DIV/0! Henry 15 14 16 15 5 65 Hari 15 15 15 15 5 65 Adam 18 20 18 18 5 79 Peter *Did not interview 3 2 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba’s): Address Federal Aid Number UBI Number Federal TIN Execution Date Completion Date 1099 Form Required Yes No Federal Participation Yes No Project Title Description of Work Yes Yes Yes Yes No DBE Participation No MBE Participation No WBE Participation No SBE Participation Total Amount Authorized: Management Reserve Fund: Maximum Amount Payable: Index of Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work DBE Participation Preparation and Delivery of Electronic Engineering and Other Data Prime Consultant Cost Computations Sub-consultant Cost Computations Title VI Assurances Certification Documents Liability Insurance Increase Alleged Consultant Design Error Procedures Consultant Claim Procedures Agreement Number: Page 1 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 33 THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this AGREEMENT, between the , hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this AGREEMENT, hereinafter called the “CONSULTANT.” WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1) of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I.General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II.General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III.General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Page 2 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 34 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms maximum practicable opportunities. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non-minority, woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C – Preparation and Delivery of Electronic Engineering and other Data.” All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Name: Agency: Agency: Address: Address: City: State: Zip: City: State: Zip: Email: Email: Phone: Phone: Facsimile: Facsimile: IV.Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled “Completion Date.” The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: Page 3 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 35 V.Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits “D” and “E” and by this reference made part of this AGREEMENT. A.Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non-salary costs. 1.Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2.Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and “E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section) These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT.Agreement Number: Page 4 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 36 4.Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D” and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled “Termination of Agreement.” 5.Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, “Extra Work.” 6.Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Agreement Number: Page 5 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 37          D.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager. VI.Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub-consultant, any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub- consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII.Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s Agreement Number: Page 6 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 38 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII.Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations:  Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987 (42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259) through 2000d-4a) • American with Disabilities Act of 1990 •Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.) (23 U.S.C. Chapter 3 § 324)• 23 CFR Part 200 •Rehabilitation Act of 1973  49 CFR Part 21(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26•Age Discrimination Act of 1975 •RCW 49.60.180(42 U.S.C. Chapter 76 § 6101 et. seq.) In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX.Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10)days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: Page 7 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 39 date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X.Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.” XI.Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: Page 8 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 40 XII.Legal Relations The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: Page 9 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 41 Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A.Worker’s compensation and employer’s liability insurance as required by the STATE. B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Agency: Address: City: State: Zip: Email: Phone: Facsimile: No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional liability to third parties be limited in any way. Agreement Number: Page 10 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 42            The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII.Extra Work A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,” under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV.Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV.Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI.Certification of the Consultant and the Agency Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit “G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General Requirements” prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: Page 11 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 43      XVII.Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII.Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX.Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver’s license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence and not to make use of the State’s Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State’s Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State’s Confidential Information was received; who received, maintained and used the State’s Confidential Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Agreement Number: Page 12 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 44 Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information. XX.Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all “documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents” pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, “documents” means every writing or record of every type and description, including electronically stored information (“ESI”), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: Page 13 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 45 tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. “Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the “Execution Date” box on page one (1) of this AGREEMENT. Signature Date Signature Date Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Agreement Number: Page 14 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 46 Exhibit A Scope of Work Federal Aid No. Agreement Number: Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 47 City of Tukwila 42nd Ave S Bridge Replacement Page 1 of 32 EXHIBIT A CITY OF TUKWILA 42ND AVE S BRIDGE REPLACEMENT PHASE 1 SCOPE OF WORK Background: This project will replace the existing City of Tukwila’s (City) 42nd Ave South Bridge with a new multi-span bridge. The existing 42nd Ave South was built in 1949. It is a 3-span bridge that is 280-foot-long (30’:220’:30’) and 28-feet wide (24’ curb-to-curb) with the main span consisting a through-truss that spans over the Duwamish River. The existing bridge has a sufficiency rating of 7.56 SD and is considered Structurally Deficient and Functionally Obsolete. The 2018 Average Daily Traffic volume (ADT) was 10,300 vehicles per day with 30% of those vehicles being heavy trucks. The 42nd Ave South Bridge is a primary crossing of the Duwamish River for the Allentown neighborhood, the Burlington Northern Santa Fe (BNSF) Intermodal Facility, and the Baker Commodities Facility which are considered as major stakeholders of this project. Improving the level of service is extremely important on the 42nd Ave South Ave. as it serves in excess of 10,000 vehicle per day with 30% of those vehicles being trucks and it is the only viable route for container trucks entering and leaving the Tukwila BNSF Intermodal Facility. The Bridge on this important roadway facility is not only narrow, only 24 feet curb to curb, but also has many structural deficiencies and is currently load posted, restricting the free movement of that freight. City of Tukwila desires to replace the existing bridge structure with a new bridge and has tasked TranTech Engineering, LLC’s team (TranTech) to preparing a Type, Size, & Location Report (TS&L) and 30% Plans and Estimate (P&E) as part of the Phase 1 of this project. It is TranTech’s understanding that Phase 2 services consisting of 60%, 90%, and 100% Plans, Specifications, & Estimate (PS&E) submittals, bid ready documents and environmental permitting documentation for the bridge will be supplemented to the TranTech’s contract following completion of the Phase 1 services at a future date. Furthermore, the City of Tukwila reserves the right to retain the services of TranTech’s team for Phase 3 of the project consisting of construction phase engineering services and construction inspection and management. All work performed by TranTech’s team shall be in accordance with the WSDOT Local Agency Guidelines (LAG) Manual for federally funded projects, in anticipation of receiving future federal funding. The following work elements present a summary of the services associated with Phase 1 of the project: 48 City of Tukwila 42nd Ave S Bridge Replacement Page 2 of 32 Phase 1 Scope Summary: 1. Project Management 2. Surveying 3. Preliminary Geotechnical Engineering 4. Environmental Permitting (preapplication) 5. Bridge Aesthetics & Landscape 6. Utility Engineering and Coordination 7. Constructability Review, Construction Schedule & Estimation 8. Traffic Control & Traffic Signal 9. Illumination 10. Community Outreach 11. Type, Size & Location Report 12. 30% Plans, & Estimate (P&E) Future anticipated work as a contract supplement:  60%, 90%, 100% and Bid-ready PS&E  Completion of permitting documentation  Ad-ready Construction Documents  Construction Phase Services Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following guidelines and documents:  AASHTO 2001, “A Policy of Geometric Design of Highways and Streets”  Washington State Department of Transportation, “Standard Specifications for Road and Bridge Construction”  Washington State Department of Transportation, “Design Manual”  Washington State Department of Transportation, “Bridge Design Manual”  AASHTO LRFD Bridge design Specifications – Seventh Edition  Washington State Department of Transportation, “Materials Laboratory Outline”  Washington State Department of Transportation, “Construction Manual”  Washington State Department of Transportation, “Local Agency Guidelines”  Highway Research Board’s Manual entitled “Highway Capacity”  United State Department of Transportation and Federal Highway Administration (FHWA) “Manual on Uniform Traffic Control Devices for Streets and Highways”  Standard drawings prepared by City shall be used as a guide in all cases where they fit design conditions.  AASHTO “Guide for the Development of Bicycle Facilities”  WSDOT Highway Runoff Manual  WSDOT Hydraulics Manual  King County 2016 Edition of the King County Surface Water Design Manual (KCSWDM) 49 City of Tukwila 42nd Ave S Bridge Replacement Page 3 of 32 WORK ELEMENT 1 PROJECT MANAGEMENT: This work element includes administration of the contract between the Consultant and the City, preparation of monthly progress reports and quality control, necessary for the Project. The task includes all administrative services needed to coordinate with the sub-consultant/s and to complete the Project on time and within budget. The following are the categorized activities associated with this work element:  Project Schedule Updating.  Meetings and Meeting Minutes – approximately 12 team meetings are assumed for the duration of the design activities.  Monthly Progress Reports, and Invoicing. Progress reports will contain a narrative that identifies and describes significant activities performed in the previous month and the significant planned activities for the upcoming month.  Design Team Management: a. Schedule and coordinate with design team. b. Prepare sub-consultant agreements, coordinate, budget and review the project progress and submittals. c. Prepare, monitor, and update project schedule. Monitor project budget. d. Prepare monthly billings, progress reports, and updated monthly project schedule. e. Maintain regular informal contact telephone discussions, and electronic mail. f. Obtain, with assistance from the City, rights of entry necessary for geotechnical studies, etc. Deliverables:  Progress Reports  Meeting Minutes  Monthly Invoicing  Project Schedule 50 City of Tukwila 42nd Ave S Bridge Replacement Page 4 of 32 WORK ELEMENT 2 SURVEYING: This Work Element is performed by 1-Alliance to provide topographic survey and engineering basemaps of the existing 42nd Ave South Bridge and its surroundings, including pick-ups of flagging for Ordinary High-Water Mark (OHWM) of the river and topo mapping of the river bank 100 feet east and west of the existing bridge and 500 feet north and south approaches. Survey shall extend laterally to the apparent right-of-way. Below please find Exhibit A, Surveying Limits. 2.1 Survey PM, Admin, QA/QC This task includes the survey project management, administrative duties, and quality control required for a project of this complexity and magnitude. 2.2 Survey Control This task includes the establishment of survey control, or the recovery of existing survey control, as required for the project. Survey control will be set, found, or referenced utilizing Real Time Kinematic (RTK) GPS (GNSS) and the Washington State Reference Network (WSRN) in conformance with industry standards. This survey control is then propagated, as required, utilizing standard terrestrial total station measurements. 2.2.1 Geodetic Survey Control 2.2.1.1 Survey work shall reference the Washington State Plane Coordinate System of 1983 as established in accordance with Chapter 58.20 Revised Code of Washington. 2.2.1.2 Vertical Datum shall reference the North American Vertical Datum of 1988 (NAVD88). 2.2.2 Cadastral Survey Control 2.2.2.1 Public Land Survey System monumentation required for right-of-way resolution. 2.3 Field Surveying and Mapping This task includes the field surveying and mapping required for this specific effort. Topographic– approx. 1500 linear feet along 42nd Ave South and intersections of adjoining streets. The consultant shall locate and map visible features necessary for the creation of an engineering design base map. Typical features include: 2.3.1 Topographic and Planimetric, including channelization. 2.3.2 Edge of Pavement, gravel, grass, concrete, etc. 2.3.3 Curb and sidewalk, including curb cuts and ADA ramps. 2.3.4 Signs and signals, poles and appurtences. 2.3.5 Trees, 4” in diameter or greater, and edges of significant vegetation. 2.3.6 Walls, rockeries, and fences (or faces of). 2.3.7 Ground measurements to generate a digital terrain model at one-foot contours. 2.3.8 Visible improvements situated within the described mapping limits. 2.3.9 Bridge abutment as-builts and soffit elevations. 51 City of Tukwila 42nd Ave S Bridge Replacement Page 5 of 32 2.4 Utility Surveying Services This task includes the mapping of utilities throughout the survey limits. The Consultant shall arrange for underground ‘conductible’ utility locating, by means of a private utility firm. 2.4.1 Surface Observable: power poles, vaults, risers, fire hydrants, water valves/meters, gas valves, traffic signal/traffic control boxes, and overhead utility lines. 2.4.2 Stormwater and Sanitary sewer structures shall be located. Standard efforts will be made for obtaining pipe invert elevations, size, and materials. 2.5 Office Processing This task includes the office processing of the collected survey data, data extraction, field book reductions, CADD drafting, and other duties required for the generation of the deliverable(s). For 3D laser scanning efforts, sub-tasks include the registering of point clouds; evaluating the registrations; exporting the point cloud data to Civil3D; creating or picking of appropriate points in Civil3D; Linework and Layering, and standard CADD drafting of the deliverables, as required. 2.6 Right-of-Way and Boundary Resolution(s) 2.6.1 Right-of-Way – Resolve right-of-way within the project limits. 2.6.2 Parcel Resolution – Resolve boundaries for parcels Assumptions:  Rights-of-Entry will be provided by the City.  Traffic control, if required, will be implemented and billed as an invoiced ODC.  Tree Tags, driplines/canopies are not a part of the scope services.  Setting of property corners is not a part of the scope of services.  A record of Survey is not a part of the scope of services.  Up to 60 Ordinary High-Water Mark flags, set by others, to be located.  Title reports with underlying documents for parcels to be provided by the CITY. Deliverables:  Topographic Survey with 1-foot contour intervals (electronic copy).  AutoCAD Surfaces (DTM Files) (electronic copy) or any other desired electronic source file.  ASCII file of control points. 52 City of Tukwila 42nd Ave S Bridge Replacement Page 6 of 32 Exhibit A, Surveying Limits 53 City of Tukwila 42nd Ave S Bridge Replacement Page 7 of 32 WORK ELEMENT 3 GEOTECHNICAL ENGINEERING: This Work Element, the purpose of which is to provide preliminary geotechnical engineering recommendations and reporting to support the design team, will be performed by Landau Associates, Inc. The preliminary geotechnical engineering effort will include the following activities: 3.1 Review Existing Geotechnical Information Consultant will review readily available existing subsurface exploration data for the project area. This will include a review of subsurface information previously gathered by others as part of the nearby King County Allentown Trunk and Sound Transit Central Link Light Rail projects. The purpose of reviewing this data is to facilitate the planning of the Consultant’s subsurface exploration program and incorporate geotechnical information from previous explorations into the Consultant’s preliminary geotechnical design considerations and recommendations. The data review will also include a review of published geologic and topographic information for the project area. 3.2 Geotechnical Support Related to Preparation of the TS&L Report Consultant will evaluate the above described information collected by others from the project area in order to develop preliminary geotechnical engineering conclusions and recommendations related to preparation of the TS&L Report. Preliminary geotechnical engineering conclusions and recommendation will be prepared for a replacement bridge that is located within the corridor that the existing bridge is currently located, as well as within the South 124th Street corridor. 3.3 Geotechnical Investigation Program To characterize subsurface soil and groundwater conditions along the selected bridge alignment, Consultant will subcontract a drilling contractor to advance up to four exploratory borings at or near the proposed bridge foundation locations using a track-mounted drill rig. The Consultant’s cost estimate includes budget to advance two borings each to a depth of about 90 ft below ground surface (bgs) and two borings each to a depth of about 60 ft bgs. The Consultant’s cost estimate also includes budget to subcontract a small tracked excavator to clear brush and/or create relatively level working surfaces for the drill rig. The Consultant’s cost estimate also includes budget to stabilize areas of disturbed ground with mulch or straw at the completion of the subsurface investigation. Finally, the Consultant’s cost estimate includes budget to obtain access permission from King County for the two borings that will be advanced along or adjacent to the Green River Trail. A geotechnical representative of the Consultant will observe the advancement of the exploratory borings, obtain soil samples from the borings, and prepare field logs of conditions observed. Soil samples will be obtained from the exploratory borings on about a 2½- or 5-ft depth interval using the Standard Penetration Test (SPT) procedure. The soil samples will be delivered to the Consultant’s laboratory for further examination and classification. Soil samples obtained from the exploration will be held in the laboratory for 30 days after submittal of the final report. After that date, the soil samples will be disposed of unless arrangements are made to retain them. While monitoring wells are not planned for the proposed borings, groundwater occurrence will be noted on the summary boring logs. Upon completion of sampling and logging, the borings will be decommissioned in accordance with the requirements of Chapter 173-160 of the Washington 54 City of Tukwila 42nd Ave S Bridge Replacement Page 8 of 32 Administrative Code (WAC). Excess cuttings from the exploratory borings will be properly disposed of offsite. If present, the pavement section at borehole locations will be patched using fast setting concrete. Prior to performing the above described field activities, Consultant will arrange for underground utility location (“call before you dig”). Consultant will also hire a private utility locating service to check for the presence of buried utilities at planned boring locations. Consultant will complete a geotechnical laboratory testing program consisting of natural moisture content and grain size and/or Atterberg Limits determinations on selected soil samples to aid in classifying site soils. Laboratory testing will include up to 30 moisture content determinations and 16 grain size distributions or Atterberg limits determinations. 3.4 Preliminary Geotechnical Engineering Analysis Consultant will evaluate the information collected as part of the above described data review and field investigation program in order to develop preliminary geotechnical engineering conclusions and recommendations related to the preliminary design (i.e. 30 percent) of the proposed replacement bridge. 3.5 Draft and Final Preliminary Geotechnical Reports Deliverables will include a draft geotechnical report containing preliminary geotechnical conclusions and recommendations. A final preliminary geotechnical report will be created that contains the results of mutually agreed upon consolidated comments from other team members and the City. The preliminary geotechnical reports will include the following information:  Summary logs and a site plan showing the locations of the exploratory borings advanced by the Consultant.  Seismic design criteria in accordance with applicable AASHTO standards.  A preliminary qualitative evaluation of the liquefaction and lateral spread hazards at the project site, if warranted. If such hazards exist at the project site, a detailed evaluation of the liquefaction and lateral spread hazards would need to be performed during a subsequent design phase of the project.  Recommendations for site preparation and fill placement, including: criteria for clearing, stripping and grubbing; an evaluation of the suitability of on-site soil for use as structural fill; gradation criteria for imported fill; guidance for preparation of subgrade soil, which will support the bridge approaches; and criteria for structural fill placement and compaction.  Geotechnical recommendations for the preliminary design of deep foundations for the proposed replacement bridge, as well as temporary foundation support for the existing bridge if it will be used as a temporary bridge during construction of the replacement bridge. The recommendations will include preliminary estimates of the following: tip elevation, axial resistance, downdrag loads and loss of side resistance during seismic loading, uplift resistance, lateral shaft analysis, and construction considerations.  Lateral earth pressure criteria for design of proposed bridge abutment walls and permanent retaining walls including equivalent fluid densities for the active, at-rest and passive states of stress. 55 City of Tukwila 42nd Ave S Bridge Replacement Page 9 of 32  A discussion related to known or anticipated geotechnical issues that should be considered during final design of the project or that could influence construction of the replacement bridge. The discussion will include methods to mitigate such issues, if identified.  Recommendations for supplemental geotechnical services to support final design of the proposed replacement bridge. 3.6 Meeting Participation For estimating purposes, it is assumed that the Consultant’s geotechnical engineer will participate in up to three internal meetings with the design team for consultation during preliminary design of the project. Assumptions:  The replacement bridge will consist of a two or three-span structure with no in water foundation elements.  The replacement bridge will be located either within the corridor that the existing bridge is currently located or within the South 124th Street corridor.  Permits will not be required to clear brush and/or create relatively level working surfaces for the drill rig.  Consultant will not need to provide preliminary foundation design recommendations for more than 3 different foundation options.  Additional exploratory borings may be required if during the design process the locations of the bridge foundations change. Deliverables:  An electronic (Adobe PDF) copy of the draft Preliminary Geotechnical Report  An electronic (Adobe PDF) copy of the final Preliminary Geotechnical Report 56 City of Tukwila 42nd Ave S Bridge Replacement Page 10 of 32 WORK ELEMENT 4 ENVIRONMENTAL PERMITTING (PREAPPLICATION): This Work Element will be performed by Landau Associates, Inc. to provide environmental permitting documentation for preapplication support for the National Environmental Policy Act (NEPA), the State Environmental Policy Act (SEPA), and local permits/approvals. Federal funding is anticipated to be administered through WSDOT Local Programs. Consultant therefore assumes that the WSDOT will be the lead coordinator for NEPA. For the purposes of this Scope of Services, Consultant assumes that this project can be authorized under a NEPA Categorical Exclusion (CE). The necessary work elements associated with preapplication documentation are assumed to be: 4.1 Wetland/Waterway Delineation Consultant will conduct wetland delineations in accordance with the US Army Corps of Engineers (USACE) 1987 Wetlands Delineation Manual and the 2010 USACE Regional Supplement to the Wetland Delineation Manual. The ordinary high-water mark (OHWM) of waterways will be delineated using guidance provided in Ecology’s Determining the Ordinary High-Water Mark on Streams in Washington State. The high tide line for the Duwamish River, which is tidally influenced in the project area, will be obtained from available tide gauge data and field observation. Consultant will compile and review environmental information from readily available public domain resources to gain a general understanding of potential wetland issues at the site. Public domain resources include, but are not limited to: • Natural Resources Conservation Service Soil Survey data • National Wetlands Inventory mapping • Local Critical Areas mapping • US Geological Survey topographic mapping • Recent aerial photography. The field investigation will include an examination of vegetation, soils, and hydrology within the project area for two alternative alignments. Flagging will be placed along the wetland/waterway boundaries and will be confined to the project area. Any wetland/waterway habitat that extends beyond the project area, and within 200 ft (referred to as the study area), will be estimated both visually and using public domain resources to assess extent. Included in this task is time to provide the project surveyors with a hand-sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. Consultant also included time to review the survey map and request any necessary changes to accurately represent existing wetland/waterway conditions. Wetlands within the study area will be rated in accordance with Ecology’s Washington State Wetland Rating System for Western Washington, and buffer widths will be determined in compliance with applicable Critical Areas regulations. Stream typing and buffer widths will be based on Chapter 18.45 of the TMC, and the water typing system promulgated in WAC 222-15- 131. Consultant will prepare a draft Wetland and Waterway Delineation Technical Memorandum for the selected alternative with the information obtained from field delineation and ratings. The memorandum will be acceptable to the City for shoreline permitting and other regulatory agencies that will include:  A summary of the methodology used 57 City of Tukwila 42nd Ave S Bridge Replacement Page 11 of 32  The size and rating of each wetland and waterway; a characterization of wetland vegetation, soils, and hydrology; and field data sheets  A scaled site map showing the locations of wetland/waterway boundaries and buffers, locations of wetland data plots, and site topography  Supporting photographs. The draft memorandum will be provided to the City for review. Comments will be reviewed and incorporated, as appropriate, into a final Wetland and Waterway Delineation Technical Memorandum. The delineation report memorandum will be used in pre application meetings for the purposes of discussing potential project impacts and determining agency jurisdiction. This task includes efforts to summarize wetland/waterway delineation results, including figure, for two project alternatives for use in the Type, Size, and Location report. 4.2 WSDOT Local Program National Environmental Policy Act Categorical Exclusion Form Consultant will prepare a preliminary version of the WSDOT Local Programs NEPA Categorical Exclusion (CE) Form (formerly the Local Agency Environmental Classification Summary). The purpose of the preliminary NEPA CE form is to facilitate discussion with WSDOT Local Programs to determine subsequent NEPA compliance needs. To complete the preliminary version of the CE form, Consultant will compile and review environmental information from readily available public domain resources to gain a general understanding of relevant environmental resources along the project corridor. 4.3 Agency Preapplication Meetings Consultant will assist in scheduling and participate in pre-application meetings, as needed, with the City, Washington State Department of Transportation (WSDOT), Washington Department of Fish & Wildlife (WDFW), Washington Department of Natural Resources (DNR), US Army Corps of Engineers, and US Coast Guard to coordinate jurisdictional limits and permit conditions for the project. This task includes participation in at least two onsite meetings, three conference calls and associated correspondence to support preapplication inquiries. 4.4 Permit Matrix Consultant will prepare a permit matrix identifying all anticipated environmental permits and a rough schedule including required reviews, duration of reviews by agencies, public notice or comment periods, public outreach requirements, hearings, and other permit related timing constraints. The permit matrix will evaluate permit needs for no more than two alternatives. Assumptions:  The proposed project will receive funding from the FHWA administered through WSDOT Highways and Local Programs. 58 City of Tukwila 42nd Ave S Bridge Replacement Page 12 of 32  The preliminary NEPA CE form will only be prepared for the selected bridge alignment.  The preliminary NEPA CE form will identify individual discipline reports anticipated to be prepared for the project. Development of discipline reports is not included in this scope of services.  The City will provide access permissions if needed.  Wetland/waterway boundary flagging will be placed only in accessible parts of the project area.  Permit matrix will be limited to environmental permits related to SEPA, NEPA and Shoreline compliance, and will not include construction permits, building permits, or stormwater permits. Deliverables:  An electronic (Adobe PDF) copy of the preliminary NEPA CE form  An electronic (Adobe PDF) copy of the draft and final Wetland and Waterway Delineation Technical Memorandum.  An electronic (Adobe PDF) copy of the permit matrix 59 City of Tukwila 42nd Ave S Bridge Replacement Page 13 of 32 WORK ELEMENT 5 BRIDGE AESTHETICS & LANDSCAPE This Work Element is performed by Makers to provide Bridge Aesthetics and Landscaping design. The following outlines the tasks associated with this work: 5.1 Concept Design for Urban Design Elements a. Review engineering work, site constraints, existing City policies and activities relevant to the project. Assist as requested regarding street configuration and relationship to adjacent properties. Meet with City Staff and Consultant Team to discuss opportunities, constraints and ideas. (Follow-up with selected Staff and team members may be necessary b. Sketch preliminary concepts c. Review with staff (one meeting) and engineering team and refine the concepts. d. Assist Enviro-issues with public open house. (Event time only) e. Review results of the open house with the Staff/Consultant team. f. Work up preferred ideas to a 30% design level for aesthetic and landscaping features. Provide drawings in a format compatible with the engineering documents. (Format provided by the engineering team.) Provide narrative description of urban design and/or outline g. Prepare 30% design level quantity estimate and opinion of cost estimate for the selected aesthetic and landscaping features. Assumptions:  City and Enviro-issues will organize the open house and publicize and arrange for the meetings and presentations. Makers will assist in conducting the sessions.  Makers will not be involved in lighting, electrical or utilities work.  The budget assumes 6 meetings or conferences with the engineering/City team and one public event (open house).  The engineering team will provide Makers with CAD layouts, templates and numbering to meet the requirements of the final bid document formatting. Deliverables:  Concept sketches for the open house  30% Documents of urban design (Aesthetic) and landscaping elements in digital format (CAD) as provided by the engineering team. 60 City of Tukwila 42nd Ave S Bridge Replacement Page 14 of 32 WORK ELEMENT 6 UTILITY COORDINATION This Work Element is performed by TranTech to provide utility coordination and potentially design for the project. 6.1 Utility Coordination Utilities owned and operated by other agencies/entities, other than the City, that are within the project corridor of the bridge improvements will be identified. TranTech will acquire and review record drawings of existing utilities within the project limits and define potential utility conflicts. For the purpose of preparing this scope of work, it is anticipated that up to four (4) utilities are located in the project corridor. Known utilities within the project limits include Puget Sound Energy (PSE) Gas and Electric, Comcast, King County Wastewater Treatment Services and Seattle City Light (SCL). TranTech will schedule meetings with utility owners to discuss the project and define utility needs and design criteria if the utility is impacted by the proposed bridge improvements. A total of four (4) meetings are anticipated under this subtask. Meeting will be conducted by, and minutes will be prepared by TranTech. Prepare Memorandum - Prepare a short technical memorandum to outline all the findings on the utilities at and around the project site. Assumptions:  No utility design is part of this Work Element Deliverables:  Utility coordination memorandum 61 City of Tukwila 42nd Ave S Bridge Replacement Page 15 of 32 WORK ELEMENT 7 CONSTRUCTABILITY REVIEW, AND ESTIMATION: This work element is performed by Ott-Sakai Construction Consultants (OS), to provide constructability review, construction schedule, and construction estimation services. The work element includes the following activities: 7.1 Constructability review and Cost Estimation OS will provide constructability review and cost Estimation of the design team’s prepared TS&L Report and Plans, & Estimate (P&E) package at 30% design level. Deliverables:  Constructability Review and Estimation for TS&L Report.  Constructability Review and Estimation for 30% P&E design level. 62 City of Tukwila 42nd Ave S Bridge Replacement Page 16 of 32 WORK ELEMENT 8 - TRAFFIC CONTROL AND TRAFFIC SIGNAL: This work element is performed by Transpo Group, Inc. (Transpo) to provide traffic analysis, traffic control, detour, and traffic signal plans for the Contractor’s use in constructing the proposed bridge and roadway improvements. 8.1 Traffic Analysis Transpo will evaluate existing and future traffic conditions as described within this subsection at the following intersections:  42nd Ave S/Interurban Ave S  42nd Ave S/S 124th St  Interurban Ave S/S 124th St  Interurban Ave S/Access Roadway Transpo will coordinate with the City to identify appropriate evaluation criteria for comparing and analyzing potential improvement options. Future Demand It is assumed that the Puget Sound Regional Council (PSRC) travel demand model will be used to develop future year traffic projections at the study intersections identified above. The Consultant will coordinate with the Client to identify an appropriate existing year and design year for analysis. Traffic Operations and Level-of-Service Synchro (Traffic Signals) and aaSidra (Roundabouts) software will be utilized to analyze existing and future traffic operations, queue lengths, and levels-of-service at the study intersections. The purpose of this analysis will be to establish baseline and future no-build conditions for vehicle delay, level-of-service, and travel times through the intersection for vehicles, transit vehicles, and non-motorized users. Evaluate Options It is assumed that the following improvement options will be evaluated:  Option 1 – S 124th St Bridge – Traffic Signal o S 124th St is connected to Interurban Ave S with a new bridge across the Duwamish River. o A new traffic signal is installed at the S 124th St/Interurban Ave S intersection. o The north leg at the 42nd Ave S/Interurban Ave S intersection is removed. o The existing signal at 42nd Ave S/Interurban Ave S is modified as needed and the Interurban Ave S/Access Roadway intersection is signalized, if warrants are met.  Option 2 – S 124th St Bridge – Roundabout 63 City of Tukwila 42nd Ave S Bridge Replacement Page 17 of 32 o S 124th St is connected to Interurban Ave S with a new bridge across the Duwamish River. o A new roundabout is installed at the S 124th St/Interurban Ave S intersection. o The north leg at the 42nd Ave S/Interurban Ave S intersection is removed. o The existing signal at 42nd Ave S/Interurban Ave S is modified as needed and the Interurban Ave S/Access Roadway intersection is signalized, if warrants are met.  Option 3 – 42nd Ave S Bridge – Existing Condition The options will be evaluated against previously established evaluation criteria to help refine and prioritize the potential improvement options for each intersection. In cooperation with the Client and project team, a scoring matrix will be developed with appropriately weighted evaluation criteria for the purpose of rating and prioritizing improvement options. Conceptual Drawings of Improvements The Consultant will develop conceptual drawings of Options 1, 2, and 3 utilizing survey data (if available) and/or readily available aerial imagery. The conceptual drawings will represent an approximately 10 percent design level. Summary Report The Consultant will prepare a final report that summarizes the results of the traffic analysis, evaluation of alternatives, and the Project Team’s recommendations. Following one round of comments from the Client, the report will be finalized. Deliverables:  Concept drawings  Summary traffic analysis report 8.2 Traffic Control The Consultant will prepare traffic control plans, special provisions, and engineer’s opinion of cost for constructing the proposed bridge and roadway improvements. Attend a total of 3 team meetings to discuss what type and duration of closures are needed for which phase of the bridge reconstruction. Attend up to 2 neighborhood meetings to present and discuss closure plans. The exact limits of the traffic control will be determined jointly between the City and the Consultant; however, the initial scope and fee are based on the listed assumptions below. The plans will conform with MUTCD and/or WSDOT/City procedures and standard plans. 64 City of Tukwila 42nd Ave S Bridge Replacement Page 18 of 32 Assumptions:  The limits, details, and types of traffic control plans are unknown at the time of contracting. The Consultant has budgeted to provide up to three generic short-term traffic control plans, and one specific traffic control plan to include: o TCP 1: Short term plan, including pedestrian and vehicle detour plan as needed o TCP 2: Short term plan, including pedestrian and vehicle detour plan as needed o TCP 3: Short term plan, including pedestrian and vehicle detour plan as needed o TCP 4: Short term – full closure of Green River Trail plan, including detour plan  It is assumed that others will prepare all civil-related plans for temporary traffic control. This includes, but is not limited to, the design of temporary curbs, sidewalks, paving, grading, utilities, drainage, structures, geotechnical design, and related work.  Traffic analysis is not included in task 8.2.  Special provisions are not included in the Phase 1 deliverables/fee Deliverables:  Traffic Control packages for TS&L design level. 8.3 Traffic Signal Design Transpo will prepare traffic signal plans, and engineer’s opinion of cost for constructing traffic signal improvements/modifications for the project. Assumptions:  The traffic signal design deliverables/fee is based on Option 1 from sub-task 8.1.  The existing traffic signal at the 42nd Ave S/Interurban Ave S intersection will continue to operate during construction and temporary signal modifications will not be required.  Temporary traffic signals will not be required during construction at the S 124th St/Interurban Ave S, 42nd Ave S/S 124th St, and/or Interurban Ave S/Access Roadway intersections.  Permanent signal improvements at the 42nd Ave S/Interurban Ave S intersection are anticipated to primarily include: o Removing the existing mast arm and traffic signals for southbound 42nd Ave S traffic o Modifying the existing phasing and traffic signals for northbound 42nd Ave S traffic to be left turn signal heads only o Removing pedestrian signal heads and pushbuttons for crossing the north leg of the intersection  Permanent signal improvements at the Interurban Ave S/Access Roadway intersection are anticipated to primarily include: o Fully signalizing the intersection to be tied into the existing traffic signal system at the 42nd Ave S/Interurban Ave S intersection 65 City of Tukwila 42nd Ave S Bridge Replacement Page 19 of 32  Permanent signal improvements at the S 124th St/Interurban Ave S intersection are anticipated to primarily include: o Fully signalizing the intersection  Existing traffic signal controller and service cabinets will not be impacted by the project and will remain in operation as-is  Special signal pole foundation design is not anticipated  Transformer and/or electrical service connection design is not anticipated  It is assumed that others will prepare all civil-related plans for temporary traffic control. This includes, but is not limited to, the design of curbs, sidewalks, paving, grading, utilities, drainage, structures, geotechnical design, and related work  Special provisions are not included in the Phase 1 deliverables/fee  Wire termination details and pole chart details are not included in the Phase 1 deliverables/fee Deliverables:  Traffic Signal packages for TS&L and 30% design levels. 66 City of Tukwila 42nd Ave S Bridge Replacement Page 20 of 32 WORK ELEMENT 9 ILLUMINATION: This work element is performed by TranTech, to provide preliminary illumination design services. TranTech team will prepare for illumination and signing preliminary design for 30% P&E design level. Based on the City’s selected Alternative, TranTech will provide design services associated with illumination, and permanent signing design. The illumination design is intended for the Bridge and its immediate approaches. TranTech team will prepare 30% plans, and engineering cost estimates. This work element includes the following tasks: 9.1 Illumination The design team will discuss guidelines and criteria with the City. The team will develop a design basis report outlining the lighting design approach, AGi32 software, design criteria, target luminance and luminance levels, power densities, wiring schematics, sources (discuss with the PUD service types and locations), color temperature and control intent. Following the input from the City, the lighting engineer will develop illumination P&E, lighting schedules and provide required fixture catalog cuts. Assumptions:  The bridge will have full illumination for bicycles, pedestrians and vehicles.  The approaches will have full illumination and transition to existing conditions as required. Deliverables:  Illumination P&E at 30% design levels. 67 City of Tukwila 42nd Ave S Bridge Replacement Page 21 of 32 WORK ELEMENT 10 COMMUNITY OUTREACH: This work element is performed by EnviroIssues and TranTech to provide Community Outreach services in the TS&L Phase. Community outreach will be broken into two phases: Phase 1: Early engagement and coordination (at project initiation) During Phase 1, EnviroIssues will focus on building relationships with key stakeholders, establish local avenues for project communications and develop a plan for outreach. EnviroIssues will also develop initial project messaging and materials. Outreach will include interviews and briefings with key stakeholders and community organizations to gather initial feedback about the project, potential solutions, decision criteria and tradeoffs and outreach approach. Phase 2: Technical options and tradeoffs (with draft TS&L/pre 30% design) During Phase 2, EnviroIssues will focus outreach efforts on broader public engagement to gather feedback on the technical options, potential tradeoffs and impacts, and decision criteria to identify a preferred solution. Outreach will include stakeholder briefings, an online open house, an in- person public event and broad public notification. 10.1 Community outreach plans Objectives Through collaboration with the project team, City and the surrounding community, EnviroIssues will create an overall community outreach plan and phase-specific plans that set outreach goals, methods and messaging. Activities/Approach  EnviroIssues will do initial research into the community, including previous and current engagement and a demographic analysis to help guide the outreach approach.  EnviroIssues will create a general community outreach plan that sets the overall project goals, messaging, etc.  EnviroIssues will develop outreach plans for phase 1 and 2, outlining goals and strategies specific to each phase that allows us to build in flexibility as the project team learns more about community needs. Assumptions  EnviroIssues will lead development of community outreach plans and update consistently as community needs are better understood. Deliverables  General community outreach plan, assumes 2 rounds of review, to be updated up to 2 times  Phase 1 community outreach plan, assumes 2 rounds of review, to be updated up to 2 times  Phase 2 community outreach plan, assumes 2 rounds of review, to be updated up to 2 times 10.2 Stakeholder interviews, briefings and phone calls Objectives 68 City of Tukwila 42nd Ave S Bridge Replacement Page 22 of 32 In the light of Covid 19 restrictions and in partnership with the project team, EnviroIssues will support City staff to schedule, develop questions and materials for, conduct, and document stakeholder interviews through website and webinar facilitations and/or phone briefings for Phases 1 and 2. Outreach to stakeholders will include area residents, businesses, community and cultural organizations, and others. The purpose of the initial interviews and follow-up briefings will be to further understand community interests, concerns and priorities related to the bridge replacement and how the community would like to stay informed and engaged during this and future phases of the project, including pre-construction and construction phases. The interviews, briefings and phone calls provide an opportunity for key stakeholders to share their unique perspectives on the project issues and potential solutions prior to broader community outreach. The interviews, briefings and phone calls also provide an opportunity for the City to get ahead of and/or proactively address stakeholder concerns and questions prior to outreach to the broader public and share how stakeholder input has been used to inform City decisions. Activities/Approach  EnviroIssues, with the support of the project team, will identify project stakeholders and tailor an engagement approach that best suits individual stakeholder needs.  A phased approach to direct engagement will be used starting with 1) interview, 2) briefings and gather feedback and correspondence to close the loop with stakeholders.  Stay Home, Stay Safe orders will be considered when determining which engagement approach to use. Assumptions  Representatives from the City and consultant team will attend online interviews and briefings.  EnviroIssues will facilitate scheduling interviews and briefings, either in person or via online platforms.  EnviroIssues will draft meeting minutes and additional notes.  Time billed to attending in-person activities includes up to 30 minutes of travel each way.  EnviroIssues will record feedback received during these outreach activities in Task 10.3. Deliverables  Assume up to 6 stakeholder interviews and summaries  Assume up to 6 briefings and summaries  Assume up to 10 emails  Assume up to 10 phone calls and associated summaries 10.3 Online engagement Objectives Online engagement will be robust as measures to address the COVID pandemic limit in-person activities. Online engagement tools will include an online open house, project website, email correspondence and an online webinar. EnviroIssues will develop an online open house website to share project information and interact with the public. An online open house tool is particularly helpful to solicit broader public input 69 City of Tukwila 42nd Ave S Bridge Replacement Page 23 of 32 from those who are unable to attend the in-person meeting yet still have a desire to provide their input on the project. The online open house includes use of a custom sub-domain website that will be seamlessly linked from the City’s website, have a project-specific customized layout, station tabs to match in-person meeting station materials, fully responsive design (i.e. for smart phones, tablets, etc.), integration social share, and a full report of comments submitted. Activities/Approach  Develop online project-specific website within City’s website which is maintained by the City  Develop online open house to share project information and solicit community feedback  Plan and implement an online workshop to engage with community stakeholders.  Develop up-to-date content and coordinate with City to update the project website.  Correspond and share information with public via email. Assumptions  EnviroIssues will coordinate with the consultant team and City to develop content and graphics for an online open house.  EnviroIssues will use the Participate Online platform to develop the online open house.  EnviroIssues will lead online open house development and online open house updates.  EnviroIssues will coordinate translation of online open house in up to 4 additional languages. The City will be responsible for directs related to translation services.  EnviroIssues will lead planning and implementation of an online webinar to coincide with the online open house. Assume 1 preparation meeting with all participating staff.  Consultant team and City staff will attend the online webinar to provide technical and expert information.  Community comments and feedback will be collected and tracked for the duration of the online open house. Deliverables  Participate Online online open house, content updated up to 1 time.  Online open house look and feel.  Presentation for online webinar, assumes 1 round of review.  Webinar plan assumes 1 round of review.  Webinar agenda and annotation agenda assumes 1 round of review.  Webinar summary assumes 1 round of review.  Spreadsheet tracking all communications, comments, and feedback collected in this Task and task 10.2. 10.4 Outreach materials Objectives EnviroIssues will develop a suite of materials and notifications to encourage stakeholders to engage with the project and share project information. 70 City of Tukwila 42nd Ave S Bridge Replacement Page 24 of 32 Activities/Approach  EnviroIssues will develop a project look-and-feel, including branding (standards for project material color, font, etc.) and document templates, utilizing any City-established guidelines as a starting point where they are available.  EnviroIssues will develop content for the City’s project website to provide details about the project including a schedule and engagement timeline. EnviroIssues will collaborate with the City to post website content for Phase 1 and 2.  EnviroIssues will develop content and graphics for project fact sheet/FAQs, to provide an overview of the project during Phase 1 and 2 outreach phases. EnviroIssues will also collaborate with the City to provide needed materials translation/transcreation.  EnviroIssues will develop an overview presentation to be used during Phase 1 at the stakeholder interviews and an updated presentation to be used during Phase 2 for stakeholder briefings.  Materials will be translated into languages identified by the project team.  Materials will present project information, including existing conditions, an outline of ways the public can provide feedback, information about design options, and project contact information.  EnviroIssues will develop notifications for the project, including: o Content and graphics for a postcard to notify the local community about the project and upcoming Phase 2 online engagement opportunities. o Content and graphics for up to two (2) different sized display ads during Phase 2 outreach. o Content for up to three (3) email updates for the City to share with interested stakeholders. o Content and graphics for one (1) yard sign to share the online engagement site. o Content and images for up to two (2) rounds of social media content for Phase 2 outreach. Assumptions  EnviroIssues will work with the project team and City to develop content for materials.  EnviroIssues will circulate drafts of materials with the project team and City for approval before distributing to the public.  EnviroIssues will assist the project team in developing graphics, including maps, and format materials.  The City will be responsible for covering the direct costs associated with printing and mailing materials.  EnviroIssues will coordinate translations, the City will be responsible for direct costs.  The City will coordinate the posting of social media content on City social media accounts.  EnviroIssues will assist in developing project website updates in coordination with the project team.  The City will be responsible for updating the project website.  EnviroIssues will draft project updates to be sent via City listserv. Deliverables  Look and feel of outreach material in full collaboration with the City 71 City of Tukwila 42nd Ave S Bridge Replacement Page 25 of 32  Fact sheet, assumes 1 round of review, up to 2 updates  FAQ, assumes 1 round of review, up to 2 updates  Presentation, assumes 2 rounds of review  Mailed postcards, assumes 1 round of review  Up to 2 display ads, assumes 1 round of review  Yard signs, assumes 1 round of review  Social media content, assumes 1 round of review, up to 2 updates  City-provide translated versions of final materials listed above  Draft up to 2 project website updates, assumes 1 round of review  Draft up to 2 email listserv updates, assumes 1 round of review 10.5 Outreach summaries Objectives EnviroIssues will summarize feedback heard through the three phases of community engagement activities including online engagement, interviews, briefings and phone calls, to communicate the engagement process and how community feedback was incorporated into the final design. Activities/Approach  Outline community engagement activities and objectives.  Summarize feedback.  Show how feedback was used.  Reflect on success and lessons learned of engagement activities. Assumptions  The summaries will be shared with the public and partner agencies. Deliverables  Phase 1 community outreach summary, assumes 1 round of review  Phase 2 community outreach summary, assumes 1 round of review 72 City of Tukwila 42nd Ave S Bridge Replacement Page 26 of 32 Work Element 11 Type, Size, Location (TS&L) Report: Based on the City’s input and based on the results from the engineering activities associated with work elements 1 through 11, TranTech will provide structural, civil, roadway, and drainage engineering services with the goal of preparing a TS&L Report that satisfies current WSDOT BDM Section 2.1.5 requirements and will study up to four bridge replacement alternatives. Two alignment alternatives will be studied; one alternative will look at replacing the bridge in its existing location and one alternative will look at replacing the bridge back to its historical location between Interurban Ave S and S 124th St. Evaluation criteria for comparing different alternatives will be developed and scoping level engineering designs and cost estimates for each alternative will be provided. All activities associated with this task will be closely coordinated with the City and the design team will work as an extension of the City staff for recommending a preferred bridge replacement alternative. The following describes the design subtasks associated with this work element: 11.1 – Civil/ Roadway Design a. Alignment and Right-of-Way Plans Consultant will prepare the preliminary alignment and ROW plan to include proposed right-of-way acquisitions, proposed preliminary permanent easements layout, and proposed preliminary temporary construction easements (TCEs) layout, for each studied alternative. b. Site Preparation and Demolition Plans A preliminary Site Preparation and Demolition plan will be prepared for each of the studied alternatives. These plans will show topography, existing utilities, existing surface features and items for demolition, removal, or salvage. c. Roadway Plans & Profiles A preliminary Plan and Profile plan will be prepared for each of the studied alternatives in accordance with City and AASHTO design standards as appropriate for the projected 20- year ADT level of traffic. The City shall provide all current and historical traffic count data available to assist in determining an approximate 20-year ADT projection. It is assumed a formal traffic count will be conducted as part of this scope of work for 42nd Ave, 124 th Street and Interurban Ave. For the alignment option at S 124th Street traffic modeling will be completed by the Transpo Group as described in work element 8. The modeling will be utilized to determine if a roundabout (single lane or two lane) or a signal is the best intersection option for the S 124th Street and Interurban Avenue S location. The modeling, coordination with the City and King County, and estimates for each option will be utilized for arriving at the recommended S 124th Street and Interurban Avenue S intersection option. Feasible connection options to the Green River Trail will be included. For the TS&L phase it is assumed the intersection at 42nd Ave S and S 124th Street will be a stop controlled intersection similar to other intersections along 124th Street, such as 43rd to 49th Ave S. and 73 City of Tukwila 42nd Ave S Bridge Replacement Page 27 of 32 this will not be modeled or designed for during the TS&L portion of the project. If the 124th Street location is selected, the intersection of 124th Street and 42nd Ave intersection will be designed in a future phase. d. Coordination with Districts, Utilities, and Stakeholders Construction of this project will affect multiple parties. Coordination will occur as part of Work Element 11. Additional coordination with outside utilities will occur as part of Work Element 6. Coordination with City utilities will occur with this Work Element. This element will include implementing results of Work Element 11 into the TS&L. e. Conceptual stormwater management plan Construction of a new bridge and approaches will require pavement replacement. A conceptual stormwater management approach will be developed for each project alternative to identify whether stormwater runoff treatment and/or stormwater flow control thresholds will be exceeded. For each alternative the Low Impact Development Performance Standard will be evaluated and possible scenarios for meeting this requirement will be explored. 11.2 TS&L Report Consultant will prepare horizontal and vertical alignment alternatives for the project to support the analysis of up to four bridge alignment alternatives. The horizontal alignment for the project has been determined by the existing roadway alignment. However, the exact alignment remains to be fixed based on detailed survey information. An opinion of cost will be prepared based on the alternatives. The opinion of cost will be based on unit prices and incorporate about a 30% contingency to account for the level of completeness of plan preparation, and to reflect experience on similar projects within the region. An evaluation matrix will be developed for purpose of comparing the costs, construction feasibility, staged construction flexibility, and other criteria as may be developed during the work. Selection of the preferred alternative will be made by the City stakeholders, and the preferred alternative will be carried forward in the design. Deliverables:  Up to four alternative roadway/bridge plans and profiles  Opinion of Cost for each alternative  Evaluation matrix Design Criteria for Civil, Roadway, Stormwater, and Traffic Control Elements: Reports, plans, and estimates, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following:  City Standards and Specifications.  AASHTO 2011, “A Policy of Geometric Design of Highways and Streets; 6th Edition”; 74 City of Tukwila 42nd Ave S Bridge Replacement Page 28 of 32  AASHTO 2004, “A Guide for Achieving Flexibility in Highway Design of Highways; 1st Edition”;  Washington State Department of Transportation, “Standard Specifications for Road and Bridge Construction”;  Washington State Department of Transportation, “Design Manual”;  Washington State Department of Transportation, “Standard Plans”  Washington State Department of Transportation, “Materials Laboratory Outline”;  Washington State Department of Transportation, “Construction Manual”;  Washington State Department of Transportation, “Local Agency Guidelines”;  Highway Research Board’s Manual entitled “Highway Capacity”;  FHWA and USDOT, “Manual on Uniform Traffic Control Devices for Streets and Highways”;  WSDOT Highway Runoff Manual;  WSDOT Hydraulics Manual;  King County – 2016 Edition of the King County Surface Water Design Manual 11.3 Structural Design Based on input from the City and engineering activities associated with work elements 1 through 11, TranTech’s structural team will perform preliminary structural design associated with up to four viable bridge replacement alternatives for each of the investigated alignments (i.e., existing and S124th). The design will follow most current WSDOT Bridge Design Manual (BDM), AASHTO, and City requirements. Throughout the structural design activities, special care will be given to incorporate low impact design approaches like noise reduction, minimization of traffic impacts, Life Cost Analysis based on City-desired parameters, and environmental protection. Our bridge design activities start with a review of the gathered data provided by team members including survey, geotechnical, hydrology, traffic, civil, etc. Throughout our preliminary structural assessment/design of the studied alternatives, we will be in continuous communication with the City for consultations on parameters like structure location, length and vertical clearance. Also, required roadway elevations would be addressed. Our approach will be to work together with the City and our design team to address all engineering aspects of this bridge replacement project to optimally assess up to four viable bridge replacement alternatives for each of the investigated alignments. The team will recommend one alternative for a preferred alignment that possesses most of the City-desired attributes to advance to full design stage. All engineering work will be done per AASHTO LRFD Bridge Design Specifications - sixth Edition, WSDOT Standard Specifications 2020 M41-10, WSDOT Bridge Design Manual M 23- 50, June 2019 and current City Standards. 75 City of Tukwila 42nd Ave S Bridge Replacement Page 29 of 32 All data and final products will become the property of City upon project completion. All data will be provided in a mutually agreeable format. Deliverables:  Draft TS&L Report  Final TS&L Report 76 City of Tukwila 42nd Ave S Bridge Replacement Page 30 of 32 WORK ELEMENT 12 30% P&E This work element is performed by TranTech to provide 30% level P&E documentation in accordance with WSDOT LAG Manual. 12.1 30% Plans and Opinion of Cost This work element item encompasses all the activities associated with the preparation of the 30% Plans and engineer’s opinion of construction cost Estimate (P&E) documents. Constructability Review and QA/QC activities are an inherent part of this element. Assumptions: City to provide:  Title block and CAD standards Deliverables:  Two 11x17 (half size) copies of Plans.  Two copies of the quantity Estimates and opinion of construction cost.  Electronic PDF copies of the Plans and opinion of construction cost in both PDF and Excel. 77 City of Tukwila 42nd Ave S Bridge Replacement Page 31 of 32 WORK ELEMENT 13 - PHASE 2 SUPPLEMENT- AD-READY DESIGN At the discretion of the City additional design phase services may be added as a supplement to this contract. 78 City of Tukwila 42nd Ave S Bridge Replacement Page 32 of 32 WORK ELEMENT 14 - PHASE 2 SUPPLEMENT - CONSTRUCTION PHASE SERVICES: At the discretion of the City construction phase services may be added as a supplement to this contract. 79 Exhibit B DBE Participation Agreement Number: Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 80 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I.Surveying, Roadway Design & Plans Preparation Section A.Survey Data B.Roadway Design Files C.Computer Aided Drafting Files Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 4 81 D.Specify the Agency’s Right to Review Product with the Consultant E.Specify the Electronic Deliverables to Be Provided to the Agency F.Specify What Agency Furnished Services and Information Is to Be Provided Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 4 82 II.Any Other Electronic Files to Be Provided III.Methods to Electronically Exchange Data Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 3 of 4 83 A.Agency Software Suite B.Electronic Messaging System C.File Transfers Format Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 4 of 4 84 Exhibit D Prime Consultant Cost Computations Agreement Number: Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 85 86 Ex h i b i t D - P r i m e C o n s u l t a n t C o s t C o m p u t a t i o n s S u m m a r y Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t TR A N T E C H T E A M B U D G E T B R E A K D O W N Tr a n T e c h 62 9 , 4 6 1 $ 1 A l l i a n c e 89 , 6 1 4 $ La n d a u - G e o t e c h n i c a l 72 , 3 2 8 $ La n d a u - E n v i r o n m e n t a l 31 , 6 6 0 $ Ma k e r s 26 , 6 2 3 $ Ot t - S a k a i 25 , 7 8 1 $ Tr a n s p o 49 , 6 9 3 $ En v i r o I s s u e s 55 , 2 8 3 $ TO T A L P R O J E C T B U D G E T 98 0 , 4 4 3 $ MA N A G E M E N T R E S E R V E 98 , 0 4 4 $ TO T A L C O N T R A C T B U D G E T 1, 0 7 8 , 4 8 7 $ 87 Tr a n T e c h Ex h i b i t D - P r i m e C o n s u l t a n t C o s t C o m p u t a t i o n Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 1 , 6 , 9 , 1 1 , a n d 1 2 - T r a n T e c h Pr i n c i p a l E n g r PM S e n i o r P r o j e c t S t a f f S t a f f S e n i o r S e n i o r S t a f f C o n s t . S e n i o r C A D A d m i n 2 QA / Q C S t r u c t u r a l S t r u c t u r a l S t r u c t u r a l S t r u c t u r a l C i v i l T r a f f i c C i v i l M a n a g e r T e c h n i c i a n En g i n e e r E n g i n e e r E n g i n e e r 2 E n g i n e e r 1 E n g i n e e r E n g i n e e r E n g i n e e r E s t i m a t o r Wo r k E l e m e n t 1 - P r o j e c t M a n a g e m e n t D e s i g n T e a m M e e t i n g s 12 0 P r o j e c t T e a m M e e t i n g s ( i n c l . C i t y ) 12 0 P M - P r o g r e s s R e p o r t s , S c h e d u l e a n d I n v o i c i n g 14 0 18 0 Wo r k E l e m e n t 6 - U t i l i t y C o o r d i n a t i o n 28 60 2 4 8 Wo r k E l e m e n t 9 - I l l u m i n a t i o n , a n d S i g n a g e I l l u m i n a t i o n T S & L 6 40 1 6 I l l u m i n a t i o n 3 0 % D e s i g n 2 60 4 0 Wo r k E l e m e n t 1 1 - T S & L R e p o r t 11 . 1 - T y p e , S i z e a n d L o c a t i o n ( T S & L ) R e p o r t C o n c e p t D e v e l o p m e n t 12 0 12 0 12 0 80 14 0 10 0 14 0 60 P l a n s & E s t i m a t i o n 10 0 12 0 12 0 80 80 80 80 60 22 0 R e p o r t 40 40 24 24 24 24 40 Wo r k E l e m e n t 1 2 - 3 0 % D e s i g n 3 0 % D e s i g n 3 0 % P & E ( p l a n s a n d q u a n t i t i e s ) 10 0 16 0 16 0 16 0 12 0 10 0 16 0 24 16 0 3 0 % Q C R e v i e w 40 Wo r k E l e m e n t 1 3 - A d - r e a d y D e s i g n ( * ) Wo r k E l e m e n t 1 4 - C o n s t r u c t i o n P h a s e S e r v i c e s ( * ) (* ) E f f o r t s f o r t h e s e W o r k E l e m e n t a r e n o t i n c l u d e d i n t h i s C o n t r a c t a n d w i l l b e s c o p e d a n d b u d g e t e d a t a l a t e r d a t e . To t a l S t a f f H o u r s 90 4 2 8 3 4 4 4 2 4 4 0 0 3 2 0 4 2 4 4 0 4 4 0 4 8 4 4 9 6 2 2 8 4 , 0 4 6 Di r e c t H o u r l y R a t e $7 9 . 0 0 $ 7 5 . 0 0 $ 6 5 . 0 0 $ 6 0 . 0 0 $ 4 8 . 0 0 $ 4 5 . 0 0 $ 6 0 . 0 0 $ 6 0 . 0 0 $ 4 0 . 0 0 $ 8 2 . 0 0 $ 4 5 . 0 0 $ 3 5 . 0 0 To t a l D i r e c t S a l a r y C o s t $7 , 1 1 0 $ 3 2 , 1 0 0 $ 2 2 , 3 6 0 $ 2 5 , 4 4 0 $ 1 9 , 2 0 0 $ 1 4 , 4 0 0 $ 2 5 , 4 4 0 $ 2 4 , 2 4 0 $ 1 6 , 1 6 0 $ 6 , 8 8 8 $ 2 2 , 3 2 0 $ 7 , 9 8 0 $ 2 2 3 , 6 3 8 . 0 0 To t a l D i r e c t L a b o r C o s t $ 2 2 3 , 6 3 8 . 0 0 OH a t 1 4 8 . 8 7 % o f D i r e c t L a b o r $ 3 3 2 , 9 2 9 . 8 9 Pr o f i t a t 3 0 . 1 7 % o f D i r e c t L a b o r $ 7 0 , 8 9 3 . 2 5 Su b t o t a l ( L a b o r ) $ 6 2 7 , 4 6 1 . 1 4 Di r e c t C o s t s ( t r a v e l , p r o d u c t i o n , F e d e x , e t c ) $2 , 0 0 0 Gr a n d T o t a l No t e s : $6 2 9 , 4 6 1 Pa g e 2 88 1 A l l i a n c e Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 2 - S u r v e y i n g - 1 A l l i a n c e Pr i n c i p a l P r o j e c t Pr o j e c t CA D D T e c h T e c h A s s i s t Ad m i n T o t a l Ma n a g e r Su r v e y o r 55 3 P M Wo r k E l e m e n t 2 2. 1 S u r v e y P M , A d m i n , Q A / Q C 41 6 4 8 8 2. 2 S u r v e y C o n t r o l 2 4 8 24 30 30 2. 3 F i e l d M a p p i n g 2 8 90 90 2. 4 U t i l i t y S u r v e y i n g 2 8 30 30 2. 5 O f f i c e P r o c e s s i n g 2 16 40 10 0 2. 6 R i g h t - o f - W a y 81 68 0 1 6 To t a l S t a f f H o u r s 20 68 13 2 14 0 15 0 15 0 8 8 67 6 Di r e c t R a t e s $8 4 . 5 0 $ 5 4 . 5 0 $ 5 0 . 5 0 $ 4 4 . 5 0 $ 3 9 . 0 0 $ 3 3 . 0 0 $ 3 4 . 0 0 $ 3 3 . 5 0 To t a l D i r e c t S a l a r y C o s t $1 , 6 9 0 $ 3 , 7 0 6 $6 , 6 6 6 $6 , 2 3 0 $ 5 , 8 5 0 $ 4 , 9 5 0 $ 2 7 2 $ 2 6 8 $ 2 9 , 6 3 2 To t a l L a b o r C o s t $2 9 , 6 3 2 OH a t 1 3 3 . 0 5 % o f D i r e c t L a b o r $3 9 , 4 2 5 Pr o f i t a t 2 8 . 2 0 % o f D i r e c t L a b o r $8 , 3 5 6 To t a l $ 7 7 , 4 1 4 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) 3D L a s e r S c a n n e r $3 , 5 0 0 UG U t i l i t y L o c a t e s $5 , 7 0 0 Tr a f f i c C o n t r o l $1 , 5 0 0 Mi l e a g e $1 , 5 0 0 Gr a n d T o t a l : $ 8 9 , 6 1 4 Pa g e 3 89 La n d a u G Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 3 - G e o t e c h n i c a l - L a n d a u Pr i n c i p a l S e n i o r S e n i o r P r o j e c t CA D / G I S P r o j e c t T o t a l As s o c i a t e Pr o j e c t Te c h C oo r d i n a t o r Wo r k E l e m e n t 3 3. 1 - R e v i e w E x i s t i n g G e o t e c h n i c a l I n f o r m a t i o n 41 6 4 3. 2 - G e o t e c h n i c a l I n v e s t i g a t i o n P r o g r a m 41 6 6 4 4 3. 3 - P r e l i m i n a r y G e o t e c h n i c a l E n g i n e e r i n g A n a l y s i s 16 60 2 4 3. 4 - D r a f t a n d F i n a l P r e l i m i n a r y G e o t e c h n i c a l R e p o r t s 16 60 16 8 1 2 3. 5 - M e e t i n g P a r t i c i p a t i o n 41 2 To t a l S t a f f H o u r s 44 0 16 4 80 10 2 4 3 2 2 Di r e c t R a t e s $8 3 . 0 8 $ 6 0 . 1 0 $ 4 3 . 2 7 $ 3 8 . 6 1 $ 4 0 . 7 5 $ 3 4 . 9 2 To t a l D i r e c t S a l a r y C o s t $3 , 6 5 6 $0 $ 7 , 0 9 6 $ 3 , 0 8 9 $4 0 8 $ 8 3 8 $ 1 5 , 0 8 6 To t a l L a b o r C o s t $1 5 , 0 8 6 OH a t 2 1 2 . 6 3 % o f D i r e c t L a b o r $3 2 , 0 7 8 Pr o f i t a t 2 7 . 6 0 % o f D i r e c t L a b o r $4 , 1 6 4 To t a l $ 5 1 , 3 2 8 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) $2 5 0 Dr i l l i n g S u b c o n t r a c t o r $1 6 , 4 0 0 Ex c a v a t i o n S u b c o n t r a c t o r $1 , 4 0 0 Pr i v a t e U t i l i t y L o c a t o r $4 0 0 Si t e R e s t o r a t i o n M u l c h / S t r a w $5 0 0 La b o r a t o r y T e s t i n g $2 , 0 5 0 Gr a n d T o t a l : $ 7 2 , 3 2 8 Pa g e 4 90 La n d a u E Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 4 - P e r m i t t i n g - L a n d a u Pr i n c i p a l S e n i o r S e n i o r P r o j e c t CA D / G I S P r o j e c t T o t a l As s o c i a t e Pr o j e c t Te c h C oo r d i n a t o r Wo r k E l e m e n t 4 4. 1 - W e t l a n d / W a t e r w a y D e l i n e a t i o n 13 2 5 0 8 6 4. 2 - W S D O T N E P A C E F o r m 98 1 4. 3 - A g e n c y P r e a p p l i c a t i o n M e e t i n g s 34 14 2 2 4. 4 - P e r m i t M a t r i x 11 4 4 3 To t a l S t a f f H o u r s 2 89 0 76 10 1 2 1 8 9 Di r e c t R a t e s $8 3 . 0 8 $ 6 0 . 1 0 $ 4 3 . 2 7 $ 3 8 . 6 1 $ 4 0 . 7 5 $ 3 4 . 9 2 To t a l D i r e c t S a l a r y C o s t $1 6 6 $ 5 , 3 4 9 $0 $ 2 , 9 3 4 $4 0 8 $ 4 1 9 $ 9 , 2 7 6 To t a l L a b o r C o s t $9 , 2 7 6 OH a t 2 1 2 . 6 3 % o f D i r e c t L a b o r $1 9 , 7 2 3 Pr o f i t a t 2 7 . 6 0 % o f D i r e c t L a b o r $2 , 5 6 0 To t a l $ 3 1 , 5 6 0 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) $1 0 0 Gr a n d T o t a l : $ 3 1 , 6 6 0 Pa g e 5 91 Ma k e r s Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 5 - B r i d g e A e s t h e t i c s - M a k e r s Pr o j e c t P r i n c i p a l S e n i o r L a n d s c p C l e r i c a l T o t a l Ma n a g e r D e s i g n e r Ar c h i t e c t Wo r k E l e m e n t X X 6. 1 - a R e v i e w 58 5 6. 1 - b S k e t c h c o n c e p t s 12 2 0 1 2 6. 1 - c R e v i e w w / s t a f f 22 2 6. 1 - d A s s i s t w / o p e n h o u s e 44 6. 1 - e R e v i e w r e s u l t r s 22 2 6. 1 - f Pr e p a r e 3 0 % d r a w i n g s 16 8 0 4 0 6. 1 - g P r e p a r e 3 0 % c o s t e s t i m a t e 26 6 To t a l S t a f f H o u r s 0 4 3 1 1 8 7 1 0 2 3 2 Di r e c t R a t e s $0 . 0 0 $ 6 4 . 9 3 $ 3 4 . 0 0 $ 3 7 . 1 7 $ 0 . 0 0 To t a l D i r e c t S a l a r y C o s t $ 0 $ 2 , 7 9 2 $ 4 , 0 1 2 $ 2 , 6 3 9 $ 0 $ 9 , 4 4 3 To t a l L a b o r C o s t $ 9 , 4 4 3 OH a t 1 5 6 . 1 8 % o f D i r e c t L a b o r $ 1 4 , 7 4 8 Pr o f i t a t 2 5 . 7 5 % o f D i r e c t L a b o r $ 2 , 4 3 2 To t a l $ 2 6 , 6 2 3 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) Gr a n d T o t a l : $ 2 6 , 6 2 3 Pa g e 6 92 OT T Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 7 - C o n s t r u c t a b i l i t y R e v i e w , C o n s t r u c t i o n C P M a n d E s t i m a t i o n - O t t S a k a i Pr i n c i p a l S e n i o r C o n t r a c t C l e r i c a l To t a l Co n s t r u c t . M a n a g e r Sp e c i a l i s t Wo r k E l e m e n t 7 Pr o j e c t M a n a g e m e n t 8 50 60 To t a l S t a f f H o u r s 50 60 8 0 11 8 Di r e c t R a t e s $1 1 4 . 0 0 $ 1 1 4 . 0 0 $ 8 0 . 0 0 $0 . 0 0 To t a l D i r e c t S a l a r y C o s t $5 , 7 0 0 $ 6 , 8 4 0 $ 6 4 0 $0 $ 1 3 , 1 8 0 To t a l L a b o r C o s t $ 1 3 , 1 8 0 OH a t 7 0 % o f D i r e c t L a b o r $9 , 2 2 6 Pr o f i t a t 2 5 . 6 1 % o f D i r e c t L a b o r $ 3 , 3 7 5 To t a l $ 2 5 , 7 8 1 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) Gr a n d T o t a l : $ 2 5 , 7 8 1 7. 1 C o n s t r u c t a b i l i t y R e v i e w , a n d C o s t E s t i m a t e Pa g e 7 93 Tr a n s p o Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 8 - T r a f f i c C o n t r o l - T r a n s p o Pr o j e c t Pr i n c i p a l E n g i n e e r E n g i n e e r E n g i n e e r E n g i n e e r C l e r i c a l To t a l Ma n a g e r V I I I I I I I Wo r k E l e m e n t 0 9 8. 1 - T r a f f i c A n a l y s i s * * P M / C o o r d i n a t i o n / I n v o i c i n g 84 3 * * F u t u r e D e m a n d 21 2 4 * * T r a f f i c O p s a n d L O S 28 2 4 * * E v a l u a t e O p t i o n s 44 8 2 0 * * C o n c e p t u a l D r a w i n g s x 3 4 2 1 2 2 4 * * S u m m a r y R e p o r t 4 8 1 6 4 8. 2 - T r a f f i c C o n t r o l * * P M / C o o r d i n a t i o n / I n v o i c i n g 82 3 * * T e a m M e e t i n g s x 3 6 * * N e i g h b o r h o o d M e e t i n g s x 2 8 * * T C P s x 4 10 12 2 6 8. 3 - T r a f f i c S i g n a l D e s i g n * * P M / C o o r d i n a t i o n / I n v o i c i n g 16 2 3 * * P e r m S i g n a l P l a n s x 4 16 48 3 2 To t a l S t a f f H o u r s 88 4 3 0 4 8 1 3 2 5 8 9 36 9 Di r e c t R a t e s $5 2 . 1 6 $ 8 4 . 8 1 $ 6 1 . 0 6 $ 4 0 . 8 7 $ 3 7 . 7 4 $ 3 0 . 7 7 $ 3 1 . 2 5 To t a l D i r e c t S a l a r y C o s t $4 , 5 9 0 $ 3 3 9 $ 1 , 8 3 2 $ 1 , 9 6 2 $ 4 , 9 8 2 $ 1 , 7 8 5 $ 2 8 1 $ 1 5 , 7 7 0 To t a l L a b o r C o s t $1 5 , 7 7 0 OH a t 1 8 6 . 0 7 % o f D i r e c t L a b o r $2 9 , 3 4 4 Pr o f i t a t 2 8 . 4 % o f D i r e c t L a b o r $4 , 4 7 9 To t a l $ 4 9 , 5 9 3 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) $1 0 0 Gr a n d T o t a l : $ 4 9 , 6 9 3 Pa g e 8 94 En v i r o I s s u e s Ex h i b i t E - S u b - c o n s u l t a n t C o s t C o m p u t a t i o n s Ci t y o f T u k w i l a - 4 2 n d A v e S B r i d g e R e p l a c e m e n t Wo r k E l e m e n t 1 0 - C o m m u n i t y O u t r e a c h - E n v i r o I s s u e s Pr o j e c t A s s o c i a t e 1 S e n i o r G r a p h i c G r a p h i c W e b D e v W e b D e c To t a l Co o r d i n a t o r As s o c i a t e D e s i g n e r D e s i g n e r II I II II I 77 Wo r k E l e m e n t 1 Wo r k E l e m e n t 1 1 11 . 1 - C o m m u n i t y o u t r e a c h p l a n s 59 8 4 11 . 2 - S t a k e h o l d e r i n t e r v i e w s , b r i e f i n g s a n d p h o n e c a l l s 44 29 4 11 . 3 - O n l i n e e n g a g e m e n t 65 59 30 7 13 22 30 11 . 4 - O u t r e a c h m a t e r i a l s 49 39 7 8 19 11 . 5 - O u t r e a c h s u m m a r i e s 12 8 4 To t a l S t a f f H o u r s 18 2 15 1 53 19 32 22 30 48 9 Di r e c t R a t e s $3 0 . 0 0 $ 4 1 . 0 0 $ 6 3 . 0 0 $ 3 8 . 0 0 $ 3 0 . 0 0 $ 5 2 . 0 0 $ 4 2 . 0 0 To t a l D i r e c t S a l a r y C o s t $5 , 4 6 0 $ 6 , 1 9 1 $ 3 , 3 3 9 $ 7 2 2 $ 9 6 0 $ 1 , 1 4 4 $ 1 , 2 6 0 $1 9 , 0 7 6 To t a l L a b o r C o s t $ 1 9 , 0 7 6 OH a t 1 6 0 . 3 7 % o f D i r e c t L a b o r $ 3 0 , 5 9 2 Pr o f i t a t 2 6 . 5 5 % o f D i r e c t L a b o r $ 5 , 0 6 5 To t a l $ 5 4 , 7 3 3 Di r e c t C o s t s ( M i l e a g e , R e p r o d u c t i o n , S h i p p i n g , e t c . ) $5 5 0 Gr a n d T o t a l : $ 5 5 , 2 8 3 Pa g e 9 95 96 Exhibit E Sub-consultant Cost Computations The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI “Sub-Contracting” of this AGREEMENT. Agreement Number: Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 97 98 Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. 2. 3. 4. 5. 6. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:  Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or;  Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5)in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 99 100 Exhibit G Certification Documents Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of _______________________________ Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 101      Exhibit G-1(a)  Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of whose address is and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020102      Exhibit G-1(b)  Certification of I hereby certify that I am the: Other of the , and or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 103               Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I.The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B.Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D.Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II.Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020104                     Exhibit G-3  Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 105              Exhibit G-4  Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s representative in support of * are accurate, complete, and current **as of . This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing rate AGREEMENT’s between the offer or and the Government that are part of the proposal. Firm: Signature Title Date of Execution***: *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.) **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020106 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ . The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ . Such insurance coverage shall be evidenced by one of the following methods: •Certificate of Insurance. •Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ .  Include all costs, fee increase, premiums.  This cost shall not be billed against an FHWA funded project. •For final contracts, include this exhibit. Agreement Number: Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1 107 108 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design error(s), there are three possible scenarios:  It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point.  It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant’s agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required.  There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Agreement Number: Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 2 109 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement.  If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue.  If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2 110 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency’s project manager. The consultant’s claim must outline the following: •Summation of hours by classification for each firm that is included in the claim;  Any correspondence that directed the consultant to perform the additional work;  Timeframe of the additional work that was outside of the project scope; •Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and  Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency’s project manager. The project manager will review the consultant’s claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 2 111 Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s) If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following:  Copy of information supplied by the consultant regarding the claim; •Agency’s summation of hours by classification for each firm that should be included in the claim;  Any correspondence that directed the consultant to perform the additional work; •Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; •Explanation regarding those areas in which the Agency does/does not agree with the consultant’s claim(s);  Explanation to describe what has been instituted to preclude future consultant claim(s); and  Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2 112 City of Tukwila City Council Transportation & Infrastructure Committee Meeting Minutes September 21, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: Adam Cox, Adib Altallal, Cyndy Knighton, David Cline, Gail Labanara, Han Kirkland, Hari Ponnekanti, Jennifer Ronda, Mike Ronda, Laurel Humphrey, Scott Mitchell, and Scott Bates Guest: Emily Moon Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Project Completion: 2019 Small Drainage Program Staff is seeking Council approval of project completion and release of retainage with KC Equipment LLC, in the amount of $442,115.94 for the 2019 Small Drainage Program. Committee Recommendation Unanimous approval. Forward to October 5, 2020 Regular Consent Agenda. B.Bid Award: 2020 CBD Sanitary Sewer Rehabilitation Staff is seeking Council approval of a contract with Michels Corporation in the amount of $709,907.00 for the 2020 Central Business District Sanitary Sewer Rehabilitation Project. Committee Recommendation Unanimous approval. Forward to October 5, 2020 Regular Consent Agenda. C.42nd Avenue South Bridge Inspection Report Staff presented the TranTech Engineering Report that confirms the bridge is approaching the end of its service life. Committee Recommendation Discussion only. Forward to September 28, 2020 Committee of the Whole. D.Consultant Agreement: 42nd Avenue South Bridge Replacement Staff is seeking Council approval of an agreement with TranTech Engineering, LLC for design and engineering services for the 42nd Avenue South Bridge Replacement Project for either 30% plans and engineering estimate or 100% plans, specifications, and engineering estimate. The City continues to advocate to legislators and other stakeholders regarding replacement funding. 113 Transportation & Infrastructure Committee Minutes ................................................................................... September 21, 2020 Item(s) requiring follow-up •Provide information on how many other bridges in the State are in similarly poor condition and are competing for the same funding. •Add Port of Seattle to grant possibilities Committee Recommendation No Recommendation. Forward to Committee of the Whole when additional budget information is prepared, likely October 2020. E.Contract Amendment: Development Review Support Staff is seeking Council approval of a contract amendment in the amount of $6 1,000 with Cooper Zietz Engineers, Inc. for ongoing review and approval of development permits. All costs are pass-through and will not impact the General Fund. Committee Recommendation Unanimous approval. Forward to October 5, 2020 Regular Consent Agenda. F.Ordinance and Resolution: Concurrency Management Update Staff is seeking Council approval of legislation that would update the Concurrency Management system to ensure that necessary facilities are available concurrent with new development. The proposed resolution adopts a new 2020 Public Works fee schedule and the ordinance amends TMC Chapter 9.50. Staff provided information about other jurisdictions as requested by the Committee. Committee Recommendation Unanimous approval. Forward to October 12, 2020 Committee of the Whole. II.Miscellaneous Councilmembers and staff discussed the interim traffic revision at 53rd Avenue South, which creates a southbound one-way street and provides a bicycle/pedestrian lane. Residents have contacted Councilmembers and staff with support, opposition, and suggestions regarding the project. The meeting adjourned at 6:59 p.m. CDJ Committee Chair Approval Minutes by LH, reviewed by GL 114 City of Tukwila City Council Transportation & Infrastructure Committee Meeting Minutes October 19, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Cynthia Delostrinos Johnson, Chair, Verna Seal, Kate Kruller Staff Present: Hari Ponnekanti, Laurel Humphrey, Gail Labanara, David Cline, Mike Perfetti, Adam Cox, Vicky Carlsen Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.King County Cooperative Watershed Management Grant Awards Staff is seeking Council approval of a King County Cooperative Watershed Management Grant agreement in the amount of $200,000 for the Gilliam Creek Fish Barrier Removal Project, Green the Green, and the Riverton Creek Flap Gate Removal Project Committee Recommendation Unanimous approval. Forward to November 2, 2020 Regular Consent Agenda. B.Agreement: 42nd Avenue South Bridge Replacement Staff is seeking Council approval of an agreement with TranTech Engineering, LLC in the amount of $1,078,487 for 30% plans and engineering services for the 42nd Avenue South Bridge Replacement Project. This agreement will also include the Type, Size, and Location report. Committee Recommendation No recommendation. Forward to October 26, 2020 Committee of the Whole. II.Miscellaneous •A resident on 53rd Ave S has written to the Council several times regarding construction impacts to her retaining wall and customer service by the City . Staff will reach out. •Police officers have been monitoring the traffic revisions on 53rd Ave S and reporting that drivers are getting used to the new pattern. Councilmember Kruller suggested that Administration reach out to one resident who continues to protest the change. The meeting adjourned at 6:47 p.m. Committee Chair Approval Minutes by LH, reviewed by GL 115 116 ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 10/26/20 AGENDA ITEM TITLE Justice Center and FS 51 DBE, Apprenticeship and Local Hire Update CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 10/26/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY The Public Safety Plan Project Team is providing an update to Council on the disadvantaged business (DBE), local hire and apprenticeship outcomes for the Justice Center and Fire Station 51. REVIEWED BY C.O.W. Mtg. CDN Comm Finance Comm. Public Safety Comm. Trans &Infrastructure Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Administrative Services COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/26/20 MTG. DATE ATTACHMENTS 10/26/20 Informational Memorandum dated October 19, 2020 with attachments Presentation COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 10/26/20 RB 3.D. 117 118 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council CC: Mayor Ekberg FROM: Rachel Bianchi, Deputy City Administrator DATE: October 19, 2020 SUBJECT:Report to Council on DBE, local hire and apprenticeship utilization for Fire Station 51 and the Justice center ISSUE In April 2018 the City Council passed Resolution 1929 that directed a good faith effort for the Public Safety Plan projects to achieve specific utilization rates around local hire and use of disadvantaged businesses (DBEs). In addition, Resolution 1814, adopted in 2014, requires 10% apprenticeship utilization on public works projects, which applies to these projects. DISCUSSION The City Council’s resolution spells out a good faith utilization rate of 17% use of DBEs and 20% use of local hire, defined as employee hours working on a project within a 10-mile circle around Tukwila. While the City’s adopted apprenticeship utilization rate for public works projects is 10%, state law mandates a 15% utilization rate, which is the standard the project team held itself to. Because the City and GCCM are bound by state bidding requirements, the project team must accept the lowest responsive bids for the different bid packages. However, in order to encourage the participation of the DBE businesses on these projects, Lydig Construction and BNB combined their efforts and hired Darling Nava of Intelligent Partnerships to help facilitate the outreach efforts to the local and regional DBE subcontractor community. Some of the efforts implemented by Nava attended to create interests include working with: •Regional Contracting Forum •National Association of Minority Contractors •Tabor 100 •Construction Design and Entrepreneurs •PTAC (Washington Procurement Technical Center) JV Economic Alliance Northwest •Association of General Contractors •OMWBE (Office of Minority Women Business Services) •WEBS (Department of Enterprise Services) •Monthly email updates of upcoming events As for the apprenticeship participation, Darling Nava worked with: •Seattle Vocational Tech •ANEW/PACE (Pre-Apprenticeship Construction Education a program of ANEW) •Youth Build •Cement Masons (JATC Pre-Apprenticeship) •TRAC – Trades Related Apprenticeship Coaching •Ironworkers Boot Camp •Foster High School staff and students As a point of reference, it is important to remember that in the spring of 2019, when the Fire Station 51 project and the Justice Center project were bidding their scopes of work, the Seattle 119 INFORMATIONAL MEMO Page 2 area was experiencing the highest point of construction boom with over $6 billion worth of construction projects underway, by WSDOT, Port of Seattle, Sound Transit and other public agencies, not counting the private sector construction activities. These different projects were in direct competition with each other for DBE firms, local hires and apprenticeships. The project team collected zip codes of every worker on site in order to determine the local hire utilization. DBE and apprenticeship utilization was also tracked by trade and bid package. The following are the results for the two projects: Fire Station 51 DBE – Goal: 17% Accomplishment: 23% Apprenticeship – Goal: 15% Accomplishment: 16% Local Hire – Goal: 20% Accomplishment: 17.4% Justice Center DBE – Goal: 17% Accomplishment 17.8% Apprenticeship – Goal: 15% Accomplishment: 18.57% Local Hire – Goal: 20% Accomplishment: 13% In addition, staff analyzed the local hire data for Tukwila zip codes 98168 and 98188. 12 employees on the Fire Station 51 project were from these zip code and 18 individuals from these zip codes worked on the Justice Center project. Because the City of Tukwila shares zip codes with other jurisdictions, we cannot be sure that these are Tukwila residents, but it is the closest information we can obtain. RECOMMENDATION Discussion only. ATTACHMENTS •Lydig Apprenticeship Utilization •Lydig Local Hires Hours Worked •Lydig WMBE Participation •BNB Apprenticeship Utilization •BNB Local Hires Hours Worked •BNB WMBE Participation 120 Journey Labor Hours Apprentice Labor Hours Total Labor Hours for Project Apprentice Percentage Number of Apprentices 1,245 0 1,245 0.00%0 57 0 57 0.00%0 1,483 0 1,483 0.00%0 73 0 73 0.00%1 646 258 903 28.52%3 1,453 198 1,651 11.96%0 1,087 0 1,087 0.00%2 319 154 473 32.59%0 229 0 229 0.00%1 1,386 117 1,502 7.77%7 2,843 1,178 4,021 29.30%0 91 0 91 0.00%0 2 0 2 0.00%0 546 0 546 0.00%0 136 0 136 0.00%5 6,088 223 6,311 3.53%4 4,066 2,339 6,405 36.51%0 83 0 83 0.00%0 19 0 19 0.00%1 1,344 810 2,154 37.60%0 12 0 12 0.00%0 30 0 30 0.00%0 4,686 106 4,792 2.21%0 25 0 25 0.00%1 498 0 498 0.00%4 70 40 110 36.36%4 28,513 5,421 33,934 15.98%33 15% K Fox Insulation Northshore PBS Supply Secure A Site Surgent West Wind Reinforcing Ralph's Concrete Pumping SCI Infrastucture TOTALS: Apprenticeship Utilization Requirement: Cascade CHG Emerald Fire ESM Consulting Engineers Façade Tech Inland Waterproofing KT Painting LaRusso Concrete Lydig Construction Mckinstry Miles Sand & Gravel Multiwire Caliber GK Knutson Cadman Axiom Division 7 List the prime and all subcontractors scheduled to work on this project, and indicate the estimated number of hours to be performed by journey level and apprentice workers for each. Apprentice utilization must equal or exceed 15% of the total labor hours. Estimated information Prime Contractor and all Subcontractors Adept Mechanical Automated Equipment Company Apprentice Utilization Plan - Updated 9.28.2020 Page 3/3121 TFS 51 - Local Hire Summary Subcontractor Number of Local Employees Total Hours Worked Alaska Glazing (dba Façade Tech)4 66.75 Axiom Div. 7 3 297 CHG Building Systems 6 490.5 Caliber Concrete 5 180.5 Gary Merlino Construction 15 63.66 Cascade Construction 3 313.5 Emerald Fire 4 171.5 ESM Consulting Engineers 2 25 GK Knutson 10 2013.5 Inland Waterproofing 4 14.75 C&C Solutions 1 7 Multiwire 1 11 K Fox Insulation 1 88 KT Painting 2 252 Landsol 2 335.8 McKinstry 3 834 Convergint Technologies 1 8 Miles Sand & Gravel 1 5.25 Northshore Exteriors 5 88.25 PBS Supply 1 8 Polished 3 1 186.98 Ralphs Concrete 1 12 SCI Infrastructure 6 272.5 Cadman 2 43 Lakeside Industries 1 3.5 Ventilation Power and Cleaning 2 19.5 West Wind 6 86 Totals 93 5897.44 122 Ly d i g C o n s t r u c t i o n , I n c F i r e S t a t i o n # 5 1 9, 9 4 3 , 2 3 4 . 9 5 $ Up d a t e d 6 . 2 6 . 2 0 2, 3 1 2 , 5 8 4 . 0 0 $ Ci t y o f Se a t t l e S e l f - Ce r t i f i c a t i o n OM W B E S t a t e Ce r t i f i c a t i o n OM W B E Fe d e r a l Ce r t i f i c a t i o n SC S Ax i o m D i v i s i o n 7 SC S 2 1 7 , 9 4 5 $ Ca l i b e r C o n c r e t e C o n s t W B E 39 4 , 5 0 0 $ Ma s o n r y Ca s c a d e C o n s t r u c t i o n SC S 3 1 0 , 0 9 7 $ Fe n c i n g Se c u r e - A - S i t e W B E 29 9 , 0 0 0 $ St e e l E r e c t i o n CH G B u i l d i n g S y s t e m s SC S 16 8 , 9 2 2 $ Ov e r h e a d D o o r s Cr a w f o r d D o o r C o m p a n y SB , V O S B 10 2 , 2 6 1 $ Em e r a l d F i r e L L C W B E 49 , 7 5 0 $ Bi t u m i n o u s W a t e r p r o o f i n g I n l a n d W a t e r p r o o f i n g W B E 10 , 8 5 0 $ St r i p i n g St a n l e y P a t r i c k S t r i p i n g SC S 4, 8 3 4 $ Pl u m b i n g Ad e p t M e c h a n i c a l MB E M B E / D B E SC S 65 9 , 5 9 6 $ Co n c r e t e S a w i n g Sa l i n a s S a w i n g & S e a l i n g MB E 1, 3 4 7 $ Tr u c k i n g Si l v e r S t r e a k I n c W B E T/ M Si t e S e r v i c e s Co n s t r u c t i o n S i t e S e r v i c e s M B E W B E T/ M Of f i c e S u p p l i e s Ke e n e y O f f i c e S u p p l y W B E T/ M RC B u i l d i n g S p e c i a l t i e s MB E 88 0 $ In t e r i o r / E x t e r i o r S i g n a g e S h i n e O n S i g n s a n d G r a p h i c s SC S 22 , 1 3 9 $ KT P a i n t i n g MB E 70 , 4 6 3 $ 2, 3 1 2 , 5 8 4 $ 23 % Ro o f i n g Pe r c e n t a g e o f C o n t r a c t A m o u n t : Si t e C o n c r e t e Ci t y o f T u k w i l a Ap p r o x i m a t e Su b c o n t r a c t $ Am o u n t S u b / S u p p l i e r N a m e WM B E P a r t i c i p a t i o n Ce r t i f i c a t i o n GC C o n t r a c t V a l u e Fi r e P r o t e c t i o n S p e c i a l t i e s Fi r e P r o t e c t i o n A w a r d A m o u n t : Pa i n t i n g Sc o p e s o f W o r k t h a t y o u I n t e n d t o Aw a r d t o W M B E s To t a l A m o u n t I n t e n d e d t o b e P e r f o r m e d b y D B E t o D a t e : Pa g e 2 / 3 123 This Month Journey Labor Hours This Month Apprentice Labor Hours Total Labor Hours for Project Total Apprentice Percentage Number of Apprentices Acoustical Design 0 0 962 10.71%0 Apex Steel 0 0 9,985 11.26%0 Apex Steel ( Magnum Crane)0 0 293 0.00%0 Apex Steel (Corona Stud & Deck)0 0 22 0.00%0 Ascendent, LLC 0 0 8,262 2.51%0 Axiom (Northshore Exteriors)0 0 144 0.00%0 Axiom Division 7 0 0 2,460 0.00%0 Barclay Dean Architectural 0 0 24 33.33%0 BNBuilders 596 0 31,694 16.86%0 Caliber Concrete 0 0 2,190 24.50%0 Caliber Concrete (Evergreen Concrete)0 0 59 0.00%0 Caliber Concrete (Stoneway)0 0 125 0.00%0 Caliber Const (Miles Sand & Gravel)0 0 3 0.00%0 CML Security 0 0 1,158 21.42%0 Columbia Fire 0 0 1,601 45.67%0 Commercial Fence (Evergreen Concrete Cutting)0 0 3 0.00%0 Commercial Fence Corp 1 0 211 0.00%0 Floor Solutions 0 0 1,303 30.89%0 General Storefronts 36 0 3,191 32.47%0 Gonsalves & Santucci DBA Conco 0 0 744 5.04%0 Harris Rebar (Central Steel)0 0 6,343 6.02%0 Iliad (Bravo Enviromental)0 0 4 0.00%0 Iliad (City Transfer)0 0 40 0.00%0 Iliad, Inc 341 0 15,542 0.00%0 Inland Waterproofing 0 0 247 0.00%0 Iris Window Coverings 0 0 35 0.00%0 Johansen (Multiwire)0 0 351 32.34%0 Johansen Mechanical 0 0 11,982 28.40%0 Johansen Mechanical (C&C Solutions)0 0 266 0.00%0 Johansen Mechanical (Maple Valley Energy)0 0 1,642 0.00%0 Johansen Mechanical (Redline Mech)0 0 3,024 16.60%0 Lacey Glass 0 0 4 50.00%0 Lakeside Industries 0 0 2,201 4.25%0 Lakeside Industries (NW Traffic)0 0 75 0.00%0 Lakeside Industries (PacWest Grinding)0 0 15 0.00%0 Northshore Exteriors 0 0 9,065 48.27%0 Northshore Exteriors (Pape)0 0 22 0.00%0 Northshore Exteriors (WA Waterproofing)0 0 86 0.00%0 Northwest Complete Contracting 0 0 4,195 1.67%0 NW Partitions 109 0 14,664 13.65%0 NW Partitions (Barclay Dean)0 0 28 0.00%0 NW Partitions (InsulPro)0 0 908 21.38%0 NW Partitions (Sign Wizards)0 30 0.00%0 Performance Contracting 0 0 164 4.89%0 R.E. Sides Landscaping 0 540 540 100.00%3 Rhine Demolition 0 0 2,090 11.10%0 Valley Electric 904 397 17,210 38.31%3 Valley Electric (D&G Mechanical)0 0 87 0.00%0 Valley Electric (EZ Interface)267 81 2,063 45.44%0 Valley Electric (NessCampbell Crane)0 0 16 0.00%0 Valley Electric (Penhall)0 0 10 50.00%0 Valley Electric (Praetoria Power)0 0 74 0.00%0 Valley Electric (Stoneway Concrete)0 0 73 0.00%0 Zesbaugh 0 0 62 12.96%0 2,253 1,018 157,585 18.57%6 10%*newly added this month Apprenticeship Utilization Requirement: List the prime and all subcontractors scheduled to work on this project, and indicate the estimated number of hours to be performed by journey level and apprentice workers for each. Apprentice utilization must equal or exceed 15% of the total labor hours. Estimated information Prime Contractor and all Subcontractors TOTALS: Apprentice Utilization Plan - August 2020 Page 3/3124 Subcontractor (Tier) Number of Local Employees Total Hours Worked Acoustical Design 2 178.00 Apex Steel 7 498.50 Ascendent, LLC 1 58.00 Barclay Dean Architectural 2 16.00 BNBuilders 13 10,308.00 Caliber Concrete 6 239.00 Caliber Concrete (Evergreen Concrete)4 7.00 Caliber Concrete (Stoneway)27 142.00 Columbia Fire 3 187.50 Commercial Fence (Evergreen Concrete Cutting)2 4.00 Commercial Fence Corp 8 302.75 Floor Solutions 6 879.00 General Storefronts 2 119.00 Gonsalves & Santucci DBA Conco 2 25.50 Harris Rebar (Central Steel)2 34.50 Iliad (City Transfer)2 19.25 Iliad, Inc 1 233.50 Inland Waterproofing 8 51.00 Interior Woodworking 5 48.00 Iris Window Coverings 1 0.50 Johansen Mechanical 5 366.00 Lakeside Industries 7 273.00 Lakeside Industries (PacWest Grinding)3 18.00 Northshore Exteriors 10 2,030.75 Northshore Exteriors (Pape)2 14.00 Northwest Complete Contracting 23 3,270.00 Performance Contracting 3 37.00 Puget Sound Flooring 1 257.00 Valley Electric 8 456.00 Valley Electric (EZ Interface)11 93.00 Valley Electric (Penhall)1 4.50 178 20,170.25 Tukwila Justice Center - Local Labor Utilization 125 BNB - Justice Center 29,098,053.00$ 8/20/2019 5,092,540$ City of Seattle Self- Certification OMWBE State Certification OMWBE Federal Certification SCS Contract Hardware Inc. SBE 310,362$ Caliber Concrete WBE 520,550$ Sign Wizards SDBE/WSB E 36,236$ Commercial Fence WBE 403,694$ SnapTex SBE/WBE/ MBE 33,875$ Workpointe SBE 454,003$ Redline Mechanical X 809,002$ C&C Solutions VOSBE 235,700$ Skyline Marble WBE 88,000$ Zombie Base WSBE 4,758$ Axiom #1027 583,020$ Halili WBE 219,450$ Fire Protection Columbia Fire #1599 287,890$ RE Sides Landscaping #1054 1,020,000$ Construction Site Services 37,000$ Waterproofing Inland Waterproofing WBE 24,700$ Darling Nava Consulting M4F0026198 24,300$ 5,092,540$ 17.501%Percentage of Award Amount: Painting and Coatings Irigation and Landscaping Award Amount: Supplier of Hardware, Doors and Frames Site Concrete Signage Supplier Shelving Plumbing Controls Marble Supply Rubber Base Install Fencing Roofing Systems City of Tukwila Approximate Subcontract $ Amount Sub/Supplier Name WMBE Participation Certification GC Contract Value Outreach Coordinator Scopes of Work that you Intend to Award to WMBEs In Progress Participation: Temp Sanitation (NSS) Page 2/3126 PUBLIC SAFETY PLANOUTREACH REPORT 1 2 7 PUBLIC SAFETY PLAN OUTREACH FRAMEWORK RCW 39.04.320 Apprenticeship requirement: 15% of project labor work hours Council Resolution 1929 (April 2, 2018) Good faith effort DBE goal: 17% of project construction contract $ Local hire goal: 20% of project labor work hours 1 2 8 BIDDING PERIOD / REGIONAL PROJECTS WSDOT SR520 Project - $4.51 Billion PORT OF SEATTLE projects in the $348 million five-year budget blueprint include: $100 million for a new cruise berth (assumes 50 percent tenant cost share) $39 million for development of Terminal 91 uplands $35 million for berth replacement at Terminal 91 $30 million for bringing electrical power to the waterfront $23 million for Fishermen’s Terminal Gateway Building $17 million for a Terminal 117 habitat restoration program SOUND TRANSIT $1.2 Billion for light rail extensions for Lynnwood, Federal Way, and downtown Redmond MARKET CONDITIONS Spring of 2019 1 2 9 TUKWILA FIRE STATION 51 1 3 0 IMPLEMENTATION 1 3 1 Apprentice Utilization Plan & Reporting Good Faith Effort: •Apprenticeship Utilization Goal: 15% •Apprenticeship Utilization Result: 16% 1 3 2 WMBE Participation Diverse Business Reporting •Good Faith Effort: •WMBE Utilization Goal: 17% •WMBE Utilization Result: 23% 1 3 3 LOCAL HIRE UTILIZATION •Number of Local Hire Employees (within ten-mile radius): 93 •Hours worked by local employees: 5,897 •Local Hire Utilization: 17.4% •Number of employees local to Zip Codes 98168 and 98188: 12 1 3 4 Tukwila Justice Center 1 3 5 Tukwila Justice Center Apprenticeship Utilization Plan & Reporting •Good Faith Effort •Goal: 15% •Result: 18.57% 1 3 6 Tukwila Justice Center WMBE Participation Diverse Business Reporting •Good Faith Effort •Goal: 17% •Result: 17.5% 1 3 7 Tukwila Justice Center Local Hire Reporting • Local Employees: 178 • Hours Worked: 20,170 • Local Hire Utilization: 13% • Number of Employees Local to Zip Codes 98188 & 98168: 18 1 3 8 1 3 9 1 4 0 UPCOMING MEETINGS AND EVENTS OCTOBER - NOVEMBER 2020 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). OCT 26 MONDAY OCT 27 TUESDAY OCT 28 WEDNESDAY OCT 29 THURSDAY OCT 30 FRIDAY OCT 31 SATURDAY ¾ Community Services & Safety Committee 5:30 PM Electronic meeting ¾Finance Committee 5:30 PM Electronic meeting ¾City Council Committee of the Whole Meeting 7:00 PM Electronic meeting ¾ Special Budget Work Session 5:30 PM Electronic meeting ¾ Arts Commission Cancelled Due to staff furloughs resulting from the financial impacts of the coronavirus pandemic, the City Hall campus will be closed to the public on Fridays through the end of 2020. Staff will work remotely on Friday mornings and will be furloughed Friday afternoons. Tukwila International Boulevard Action Committee Trash Pick-Up Day For more information, call Sharon Mann at 206-200-3616. Cup Noodles Challenge starts on Nov 1! For more information and sign up your team, email tuksnackpack@gmail.co m or visit tuksnackpack.com/oodle s-of-noodles- challenge.html. NOV 2 MONDAY NOV 3 TUESDAY NOV 4 WEDNESDAY NOV 5 THURSDAY NOV 6 FRIDAY NOV 7 SATURDAY ¾ Transportation & Infrastructure Committee 5:30 PM Electronic meeting ¾ Planning & Economic Development Committee 5:30 PM Electronic meeting ¾ City Council Regular Meeting 7:00 PM Electronic meeting ¾ Library Advisory Board 5:30 PM Electronic meeting Ballots must be postmarked by today or returned to a ballot drop box by 8 PM tonight! You can register in-person and vote today. Beat the line and register to vote early! Election Day 8:30 AM – 8:00 PM Oct 26 – Nov 2 Weekdays 8:30 AM – 6:00 PM Sat, Oct 31 10:00 AM – 4:00 PM King County Elections 919 SW Grady Way For more information, call 206-296-8683 or visit kingcounty.gov/depts/ elections.aspx. ¾ Equity and Social Justice Commission 5:15 PM Electronic meeting TEMPORARY TRAIL CLOSURE AND DETOUR ROUTE The Green River Trail is closed between Tukwila International Boulevard and East Marginal Way. Closure is anticipated through November 30th. For a map of the detour route, visit records.tukwilawa.gov/WebLink/1/edoc/331053.page1.aspx. ADOPT-A-SPOT AND BECOME A PARK STEWARD A year round partnership with residents, community groups and businesses to help beatify Tukwila’s parks and trails. Will you consider adopting a spot by pitching in to pick up litter in your favorite parks? For more information, call 206-767-2315 or visit tukwilawa.gov/residents/parks-recreation/adopt-a-spot. PARK N PLAY - FREE MEALS, SNACKS, ACTIVITY KITS AND OTHER ESSETNIALS! OCT 5 – DEC 17 Parks and Recreation will deliver free meals, activity kits and snacks. Staff will be at various school lunch sites in the morning then various parks around 12 pm. If you’re having trouble making it out to a school site to pick up lunch, then visit us at the park! For more information on locations and time, email ParksRec@TukwilaWA.gov or visit tukwilawa.gov/departments/parks-and- recreation/summer-2020. DRIVE THRU PICK-UP – 3118 S 140TH ST Regular pantry hours are 10:00 AM – 2:30 PM (Tue, Thu and Sat). Tukwila Pantry is in need of shopping bags. VOLUNTEERS – In need of volunteers between 8 AM – 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays, Thursdays and Saturdays. DONORS – Please donate at TukwilaPantry.org. Still Waters SnackPack needs your donations and volunteer help! SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1pm-3pm, Thursdays 9am-10am and Fridays 9:45am-12:15pm. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. CHILD CARE FINANCIAL ASSISTANCE PROGRAM FOR FAMILIES IMPACTED BY COVID-19 Eligible families will receive a voucher to pay for their child care at eligible providers for up to 4 months. Child Care Resources is administering the program in partnership with King County. Household income must fall below income guidelines (400% of FPL). For more information, call 1-800-446-1114 (Mon-Fri 8:30am – 4:30pm) or visit dchsblog.com/2020/09/28/covid-19-child-care-support. FREE COVID-19 TESTING STARTING OCT 6 9:30 AM – 5:30 PM MON-SAT CHURCH BY THE SIDE OF THE ROAD 3455 S 148th St Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free service. See flyer for information in multiple languages: records.tukwilawa.gov/WebLink/1/edoc/333100/page1.aspx For more information to register, call King County at 206-477-3977 (8am – 7pm) or visit www.chifranciscan.org/freetesting. 141 Tentative Agenda Schedule MEETING 1 – REGULAR MEETING 2 – C.O.W. MEETING 3 – REGULAR MEETING 4 – C.O.W. OCT 5 OCT 12 OCT 19 OCT 26 See this week’s agenda packet cover sheet for the agenda: October 26, 2020 Committee of the Whole Meeting MEETING 1 – REGULAR MEETING 2 – C.O.W. MEETING 3 – REGULAR MEETING 4 – C.O.W. NOV 2 Special Presentations Police Department Life Saving Medals: Officer Isaiah Harris and Officer Peter Tiemann. Consent Agenda - Authorize the Mayor to sign an agreement with King County for Cooperative Watershed Management grant funds for the Gilliam Creek Fish Barrier Removal, Green the Green, and Riverton Creek Flap Gate Removal projects in the amount of $200,000. - Approve an application for Lodging Tax Funds from the City of Tukwila for basic operations of the City’s tourism program for 2021-2022 in the amount of $290,119. Unfinished Business - COVID-19 weekly report. - Authorize the Mayor to sign a consultant agreement with TranTech Engineering for the 30% design for the 42nd Avenue South Bridge Replacement Project in the amount of $1,078,487. NOV 9 Public Hearing - Tax Levy Legislation. - An ordinance levying the general taxes for the City commencing 1/1/2021. - An ordinance increasing the regular tax levy commencing 1/1/2021. - An ordinance relating to the limiting factor for the Regular property tax levy above the rate of inflation (implicit price deflator). - Budget Legislation - An ordinance adopting the 2021- 2022 Biennial Budget. - A resolution adopting the 2021-2026 Financial Planning Model and Capital Improvement Program. - An ordinance amending the 2019- 2020 Biennial Budget. Special Issues - Tax Levy Legislation. - An ordinance levying the general taxes for the City commencing 1/1/2021. - An ordinance increasing the regular tax levy commencing 1/1/2021. - An ordinance relating to the limiting factor for the Regular property tax levy above the rate of inflation (implicit price deflator). - Budget Legislation - An ordinance adopting the 2021- 2022 Biennial Budget. - A resolution adopting the 2021-2026 Financial Planning Model and Capital Improvement Program. - An ordinance amending the 2019- 2020 Biennial Budget. - COVID-19 weekly update. - COVID-19 Financial Impact report. - Lodging Tax Metrics and Key Performance Indicators. - An ordinance updating Fire and Park Impact Fees. - Flood Plain Management Ordinance and map update. NOV 16 Special Presentation Confirm the appointment of Norm Golden to the position of Deputy Fire Chief, to be followed by Oath of Office. Consent Agenda - Authorize the Mayor to sign a contract with Ogden Murphy Wallace for 2021- 2022 City Attorney Services in the amount of $33,000 per month. - Authorize the Mayor to sign a contract with the Walls law Firm for 2021-2022 Prosecution Services in the amount of $12,500 per month. - Authorize the Mayor to sign a contract with Kirshenbaum & Goss for 2021- 2022 Public Defense Services in the amount of $29,100 per month. - Flood Plain Management Ordinance and map update. Unfinished Business - COVID-19 weekly report. - Tax Levy Legislation. - An ordinance levying the general taxes for the City commencing 1/1/2021. - An ordinance increasing the regular tax levy commencing 1/1/2021. - An ordinance relating to the limiting factor for the Regular property tax levy above the rate of inflation (implicit price deflator). - Budget Legislation - An ordinance adopting the 2021- 2022 Biennial Budget. - A resolution adopting the 2021-2026 Financial Planning Model and Capital Improvement Program. - An ordinance amending the 2019- 2020 Biennial Budget. - A resolution adopting the 2021-2022 Public Works Fee Schedule. - An ordinance updating Fire and Park Impact Fees. NOV 23 Public Hearing An ordinance for Tukwila International Boulevard Interim Zoning Code Revisions. Special Issues - An ordinance for Tukwila International Boulevard Interim Zoning Code Revisions. - COVID-19 weekly report. - COVID-19 Financial Impact Report. - 2020 Contract with King County for Minor Home Repair funds. - A resolution for a Consolidated Permit Fee Schedule. - Residential Rental Housing and Inspection Program Briefing and Fee Resolution Update. - Financial Policy Legislation: - Resolution adopting Financial Policies. - Resolution adopting Purchasing Policy. - Ordinance updating TMC 3.30. Special Meeting to follow Committee of the Whole Meeting. Consent Agenda 2020 Contract with King County for Minor Home Repair funds. 142