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Home My WebLink AboutCOW 2020-11-23 Item 4H - Purchase - Aid Unit for $280,000 (Fire Department)COUNCIL AGENDA SYNOPSIS Initials fleeting Date Prepared Ig Mayor's review Council review 11/23/20 JCW ITEM INFORMATION ITEM No. 4.H. & Spec 2.E. 219 STAFF SPONSOR: JAY C WITTWER ORIGINAL AGENDA DATE: 11/23/20 AGENDA ITEM TITLE Fire Department - Purchase new Aid Car. CATEGORY 0Discussion 11/23/20 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance Fire ❑ TS ❑ P&R ❑ Police ❑ PIF SPONSOR'S The Fire Department is seeking to adjust the PSP plan to purchase a replacement Aid Car in SUMMARY Dec 2020. The current plan reflects this purchase to take place in 2021 and another Aid car to be purchased in 2022. The Fire Department is requesting to purchase this Aid Car in 2020 to realize the pricing for 2020, estimates show that increases could be 10 for 2021. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ LTAC ❑ Arts Comm. DATE: 11/23/2020 1 Finance Com ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR SEAL ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Jay C Wittwer / Fire Department Finance to support this adjustment to the plan Fund Source is from the PSP EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $280,000 Fund Source: PUBLIC SAFETY BOND AND THE PUBLIC SAFETY PLAN (PSP) Comments: There will be a surplus of funds at the end of 2020 and 2021 MTG. DATE RECORD OF COUNCIL ACTION 11/23/20 MTG. DATE ATTACHMENTS 11/23/20 Informational Memorandum JR10105 Proposal Price PSP Equip & App Plan 219 220 City of Tukwila Allan Ekberg, Mayor Fire Department - Jay C. Wittwer, Chief TO: Finance Committee FROM: Jay C. Wittwer, Fire Chief Garron Herdt, Fleet Services Manager Charles Engle, Fleet Services Marty Roberts, Fire Battalion Chief BY: Marty Roberts, Battalion Chief CC: Mayor Allan Ekberg City Administrator David Cline DATE: November 16, 2020 SUBJECT: Adiust PSP planned budget for Aid Unit (Unit 5903) CURRENT STATUS The Public Safety Plan (PSP) apparatus schedule is to be adjusted to accommodate the quoted purchase price of the budgeted Aid Car replacement. Two Aid Cars are funded in the plan, one for 2021 and one for 2022. The total budgeted for these two units is $560,000.00 This adjustment calls for purchasing one Aid Car in Dec 2020 to save on the price increase that will take place in 2021. The amount for that unit is $280,000.00 The second Aid Car will be pushed out to a further date. Only one Aid Car is to be purchased in 2020 and none in 2021 or 2022. BACKGROUND The Public Safety Bond was voter approved in 2016 and includes funding for Fire apparatus and equipment. A committee including Fire, Finance, Administration, Public Works and Fleet Services manages the replacement and funding schedule. DISCUSSION As part of the original Public Safety Plan, a new Aid Unit was budgeted to replace the current 1998 Aid Unit in 2017. Due to service level and staffing evaluations, the purchase was delayed/carried over in the budget until 2020. A joint ad hoc committee that included Fire and Fleet personnel convened earlier this year and created specifications that model the recent Aid Unit purchases made by our neighboring departments, Enumclaw, Renton and Puget Sound Regional Fire Authority. The model proposed has a Dodge Ram Cab paired with the Cummins 6.7 diesel engine providing the City with optimal performance, longevity and ROI. The proposed Aid Unit will be purchased using the existing HGAC purchasing consortium contract and pricing. The quoted price is approximately $280,000. The Fire Department will also retain the current 1998 Aid Unit as a reserve, thus ensuring that an Aid Car will always be available. FISCAL IMPACT Fire apparatus purchases under the PSP Bond have been under budget due to cost savings and efficiencies found in not replacing and/or surplus under-utilized equipment. It is estimated that the apparatus/vehicle portion of the PSP will have a fund balance at the end of 2020. Tukwila City Hall • 6200 Sauthcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 221 Title or Addressee Date Page 2 RECOMMENDATION Staff recommends that this purchase and plan are approved by the Community Services and Safety Committee and forwarded to the COW on November 23, 2020. It is recommended that final approval is provided during the Special Session following the COW on November 23, 2020. ATTACHMENTS PSP Equipment and Apparatus Spending plan JR10105 Proposal Price Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 222 Fire Equipment & 2019 Actual N c1' e -I 54,118 I CO in d' l0 LO N -I ri r` 01 O N 193,738 LD CO r r` i -I lD % -I N 92,549 I LD 00 Ol in 134,580 328,318 Revised Budget 20,000 22,772 r` 00 N i -I 00 M ,-I i --I 00 Ol M r-1 m 01 al p O O .-I 190,000 300,000 r-1 m 01 rn Cr to OJ 00 FO on1 .i = O m O 0 o O c -I 20,000 O 0 Ln N O 0 0 O 0 0 O in R Lo 0 J n in 049,500 c_ C; r- r--- o M r` rl 2,286,300 0 o0 M in Lfl N 2018 _ f0 u a l0 r` Q1 00 M i --I M M r -I 18,414 01 00 O 01 l0 NI N � 01 r, 1,561,974 Ol m r` r` Ol r, 3,282,931 3,373,824 Revised Budget 22,109 d- lc) I-, 00 In l0 i-1 r.1 M in (.6. N 33,200 1,800,000 1,547,625 in N 00 00 M M l0 Lfl M n 0 Cr M f0 d 00M C. -0 L m 20,000 2,500 N. M I N N L0 r` Ci' in ri in N 01 N 0 l0 `-I N 01 L01 Na Lo ,-i' 2017 Actual 363,683 46,218 r, r i -I m 413,078 Crl N l0 lO m N 107,088 53,485 160,573 - Lfl l0 M N Lfl Revised Budget 495,159 21,465 m 00 II) N o rn r, 00 N e-1 o - l0 ri 649,707 107,325 85,860 Lfl CO r-1 M 01 ,-1 842,892 Original Proposal 495,159 ' in l0 d' N M CO 1.0 O Ol r, N x --I O ,--I 1.0 N 0 N 4.0 n N 'o 0 .-I 203,900 85,860 "7 -0 Yo A 0 0 r- N --I 493,645 Ll1 m m V .--1 spending plan FIRE EQUIPMENT SCBA/SABA SCBA Fill Station Hose v N N 0 z Defibrillators Thermal Imaging (TIC) Bunker Gear Helmets Extrication Equipment Mobile Data Computer (MDC) Body Armor Sub -Total EQUIPMENT Equipment Carryover Budget FIRE APPARATUS Admin Vehicle Aerial (Replace every 12 years) Aid Car Battalion Chief Vehicle EOC Admin Vehicle EOC Utility (Trailers/Gator) Explorer/Refresh vehicle Fire Marshal Vehicle Hazmat Trailer Prevention Vehicle Pumper (Replace every 10 years) Rescue Utility Sub -Total APPARATUS TOTAL EQUIP + APPARATUS GENERAL LEDGER 305.98.594.220.64.00 305.98.594.220.64.00 305.98.522.220.35.00 305.98.522.220.35.00 305.98.522.220.35.00 305.98.594.220.64.00 305.98.522.220.35.00 305.98.522.220.35.00 305.98.594.220.64.00 305.98.522.220.42.00 305.98.522.220.35.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 5 01.0 2.5 94.4 80.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 501.02.594.480.64.00 PROJECT ACCOUNTING 91630401.5118.338 91630401.5118.339 91630401.5118.340 91630401.5118.341 91630401.5118.342 91630401.5118.343 91630401.5118.344 91630401.5118.345 91630401.5118.346 91630401.5118.347 91630401.5118.348 91630401.5117.325 91630401.5117.326 91630401.5117.327 91630401.5117.328 91630401.5117.329 91630401.5117.330 91630401.5117.331 91630401.5117.332 91630401.5117.333 91630401.5117.334 91630401.5117.335 91630401.5117.336 91630401.5117.337 Lfl N 0l Lfl O1 N L0 O Lfl N L0 N m Apparatus Carryover Budget 223 Fire Equipment & 224 2023 Actual 1 1 1 Revised Budget 25,630 d. 0 N M 21,000 N N 61 .-I 51,756 32,000 0 0 61 LO n 70,000 80,000 258,900 310,656 co 4c -D' 00 .00 "O i 7 0m 20,000 O O Lr N o o Lf1 .--I 32,000 76,900 O O d' (Na' In O O d' Lf1 r -I 476,700 O O N O 0 Lf) 2022 1137 Y U a Revised Budget 49,768 87,093 24,884 O .—I .--I M 21,000 O CO rI 187,721 7 340,000 26,000 1. 26,000 392,000 N N CC' N VI 113 tinLr1 C 00 "6 i 7 0m 40,000 70,000 20,000 O O N O O 134,000 342,200 0 O N 006 0 0 t 74,700 1,505,600 v O LO M W '-I .-1 N 0 N as Y U a Revised Budget 45,000 0 N 0 M 21,000 N .-I CO .-I 70,832 55,000 220,000 65,000 340,000 N M CO O .1 Ct Original Budget 20,000 0 O Ln N U O 0 O N r v 0 L/) O 0 d'I. — _) 0 LC) 00 C: 0 0 r- I) O c I (...D 0 N d-- N C 0 N 01 111 .-i c -I' 0 I", M 0 M .i 2020 Actual 51,988 O N M 61 LO 61 O .1 N N M M LO LO N 61 n LD N 18,218 .-1 00 n .-- 01 01 01 O1 .-I 83,326 Revised Budget 125,247 23,455 2,932 LI) h 153,393 124,500 65,000 189,500 342,893 as 0) 00 00 "0 L 0 0 m 20,000 G LGh N ...) Lr LO L 00 61 82,100 0 CO 01 334,200 0 0 Lf) fw spending plan FIRE EQUIPMENT SCBA/SABA SCBA Fill Station 0) Ln 0 s 0) v N N 0 z Defibrillators Thermal Imaging (TIC) Bunker Gear Helmets Extrication Equipment Mobile Data Computer (MDC) Body Armor Sub -Total EQUIPMENT Equipment Carryover Budget FIRE APPARATUS Admin Vehicle Aerial (Replace every 12 years) Aid Car Battalion Chief Vehicle EOC Admin Vehicle EOC Utility (Trailers/Gator) Explorer/Refresh vehicle Fire Marshal Vehicle Hazmat Trailer Prevention Vehicle Pumper (Replace every 10 years) Rescue Utility Sub -Total APPARATUS TOTAL EQUIP + APPARATUS LO N Lr1 LO Apparatus Carryover Budget Fire Equipment & 2026 113 U a 1 1 1 Revised Budget 98,024 rl o 0 N. 28,007 0 In ni 21,000 101'Z 222,650 1,200,000 0 0 o o 0 N c- 1,422,650 raOJ .L pm __ O 0 O i::;i O 0 O O O 0 O O O v1 (-NI. 0 O In i=:.` O 0 4 J O 0 O 70,00(. v 0 O 2025 RS Y U a Revised Budget cn N. N M rri. 21,000 0 Ni- La M in la M III Original Budget )00`02 0 In Ni O 0 O N O rI 0 0 4 V1 -. O 00 O ''' 0 O1 00 d" 0 N O1 Q1 188,900 0 Q1 N M 00 2024 Actual Revised Budget O 01 M l0 N 0 0 M rri. 21,000 Cr) 01 %--I LO 00 01 00 tO Ol O 0 l0 Lri 0 O 0 Cr) Ol t %--I 105,600 0 0 rl e-1 M e -I 00 01 O1 N Cr N rts +, N OA OA - 0 m O 0 0 N O V1 r:. 0 0 ui M 0 111 R III C, LC Ir. 0 ,- C% Ol G; 0 n^ 105, 600 O O .--I e4 N V1 ,J O Lc) 00 I". in Ni spending plan FIRE EQUIPMENT SCBA/SABA SCBA Fill Station CU 'C' -.3 0 1 Ln a.) N N 0 z Defibrillators Thermal Imaging (TIC) Bunker Gear Helmets Extrication Equipment Mobile Data Computer (MDC) Body Armor Sub -Total EQUIPMENT Equipment Carryover Budget FIRE APPARATUS Admin Vehicle Aerial (Replace every 12 years) Aid Car Battalion Chief Vehicle EOC Admin Vehicle EOC Utility (Trailers/Gator) Explorer/Refresh vehicle Fire Marshal Vehicle Hazmat Trailer Prevention Vehicle Pumper (Replace every 10 years) Rescue Utility Sub -Total APPARATUS TOTAL EQUIP + APPARATUS Apparatus Carryover Budget 225 Fire Equipment & 226 Apparatus Carryover Budget Actual Revised Budget N N LC) .-I M O c1' ail M d. l0 M N 37,826 86,686 126,088 110,327 0 a -I ID R Ln 480,711 518,538 Original Budget 31,522 3,940 m N 1.0 000 1: M LID LOO l0 00 00 00 lfl N - r. m O a1 r -I 0 l`OD N Lt) a• -I ,-I N O 00 CO Cr) 00 l Lf1 (0 7 4, U a Revised Budget 61,208 c. r1 a-1 R O a -i 30,604 Ln N 00 M 183,624 53,557 a -I M 01 cr m V 61,208 M lD cY Ol 01 2,677,843 157,610 2,996,124 3,436,056 }, a d . 00 d0 "6 LN � CD 00 ON ri t..0D d' a -I -I n O .--1 d' 1.0 O M 111 00 M 183,624 53,557 00 ON ‘-i' VD 99,463 2,677,843 O lD Rl0 Lf1 aN-I 01 01 O 0 m Cr M Tu 7 4, U a Revised Budget ' Cr) i--1 1•-• Ol N d. c -I n M 2,228 35,655 44,569 Cr) a -i n 0l N 74,281 l0 m 01 Ol 0 a- I Original Budget M a -I NN 01 N ` M 2,228 35,655 J LO Ll1 Ci 29,713 00 N CP N m 01 Ol 0 Actual I Revised Budget , 00 00 N l0 to M cr lD N 34,617 144,236 396,648 o CO 111 c a --I Cil 00 Ill a --I a --I a..1 lD lo a-1 N N 806,277 as tu.Ctips to M 'ao -6 �L 0 m 28,847 0 UD M -y. UD ai N 34,617 144,236 00 CI" tD 01 M D., 00 M a�-I •-1 6l 00 CI)VIN ai.mi r1 lD N- N 0 spending plan FIRE EQUIPMENT SCBA/SABA SCBA Fill Station CU 'C' -.3 0 1 Ln a.) N N 0 z Defibrillators Thermal Imaging (TIC) Bunker Gear Helmets Extrication Equipment Mobile Data Computer (MDC) Body Armor Sub -Total EQUIPMENT Equipment Carryover Budget FIRE APPARATUS Admin Vehicle Aerial (Replace every 12 years) Aid Car Battalion Chief Vehicle EOC Admin Vehicle EOC Utility (Trailers/Gator) Explorer/Refresh vehicle Fire Marshal Vehicle Hazmat Trailer Prevention Vehicle Pumper (Replace every 10 years) Rescue Utility Sub -Total APPARATUS TOTAL EQUIP + APPARATUS Apparatus Carryover Budget Fire Equipment & Apparatus Carryover Budget 227 113 4, U a Revised Budget 34,445 4,306 206,670 M 00 Ln N 248,004 43,056 103,335 473,619 l0 l0 O N 640,677 888,681 4,76C' as •0A 00 "0 'i 7 pm Li) d' m liJ 0 M U- r lO O - CO V) N 48,00z 43,056 u 1 M Cr) 0 Ild) c-1 lc) r, ?1 LO l0 r I-,t� N l0 Kt -- 00 l0 00 CO (757 Y U a Revised Budget 802,602 33,442 0 00 4. CO 0 N 842,732 459,824 Ln M O O 01 el O '.0 L/1 ea CO N O Cr r1 Original Budget O l0 N 0 33,44' CO rl 0 V) N M N N Ct N CO Ol ul N Cr) O 0 d' e-1 O CO 00 N 0 e-1 Actual Revised Budget CO Q0 �1- m 00 in O Ln M t. N e -I l0 01 00 CO 2,922,093 O N in in 0 rl 32,468 3,060,081 3,099,042 +, OA ' 00 "0 i 3 0 m 00 LO d' (h c; L' c M d' N l0 01 CO CT) 0 N0 CT N PV in d 32,46,_ 00 0 l0 0 M Cf 0 O1 0 M spending plan FIRE EQUIPMENT SCBA/SABA SCBA Fill Station CU VI 0 s Ifl a.) N N 0 z Defibrillators Thermal Imaging (TIC) Bunker Gear Helmets Extrication Equipment Mobile Data Computer (MDC) Body Armor Sub -Total EQUIPMENT Equipment Carryover Budget FIRE APPARATUS Admin Vehicle Aerial (Replace every 12 years) Aid Car Battalion Chief Vehicle EOC Admin Vehicle EOC Utility (Trailers/Gator) Explorer/Refresh vehicle Fire Marshal Vehicle Hazmat Trailer Prevention Vehicle Pumper (Replace every 10 years) Rescue Utility Sub -Total APPARATUS TOTAL EQUIP + APPARATUS Apparatus Carryover Budget 227 Fire Equipment & 228 TOTAL Actual 434,866 I o 00 Cr) a--1 152,324 2,289 I M N CO Oi a-1 50,354 I 761,036 107,880 1,564,143 , r l0 r O a-1 a-1 CO 0o M LC) 1,761,413 I 3,598,084 4,359,120 Revised Budget a -I LO r• R <-I M r -I a -I (.0 N N M M 98,024 r• a -I 0 O r, 186,253 325,943 597,613 l0 61 0 N r. 291,253 645,083 236,308 4,172,614 736,320 4,722,093 1,606,472 N 0 I -I 00 rn dr 257,707 61 l0 r• O M <-1 0 N 1I) u1 o .-1 180,389 246,012 164,463 M N r• 61 0o l0 6i 811,556 C1' l0 61 r• 0 r• 19,947,089 M O n 01 r-1 a -I N Original Budget 1 .7 v r, 61 N I 317,014 70,000 50,000 10 00 Cra-I 1p h a-1 308,850 00 1.0 N CO In 66,521 N 01 CO N r• N M 00 0 01% In N 217,600 4,072,872 O N M 111 N 4,971,593 1,402,572 N 0 N l0 Cr 298,507 126,869 0 N O Tr 00 a1 201,249 305,612 00 1p Cr M N a--1 11,785,423 lD 01 CO M 01 N a--1 V 10 N Ql 01 01 01 d' l0 O 1.0 01 N ewe 27,033,522 (0 7 U a Revised Budget 207,014 r• N 111 r-, M h a--1 M M l0 r• Cr) 4,705 N CO N 01 a--1 0.,- In 94,097 56,458 150,556 609,751 0ns Q.0 • 00 70 L 0 m C e-: o O 75,278 l0 Cr) r, M —I 61 Cr) lD N L O r, cr M N oo NiI' In 01 ti v01 c7 61 O CO 56,458 111 I.nN 000 1A O (75 Y U a Revised Budget 36,543 00a� LO r• N 43,851 65,777 133,381 00 00 rr 01 01 1-1 243,009 Original Budget 36,543 C:. LC) Ln Cr N Cr N. N 1--1 Ln 03 ev er 65,777 -1 00 M M M --I 00 in N c 01 c -s 0 0 M' a N Actual Revised Budget 35,478 4,435 N Cr) M R r• a -I 62,087 N 01 M 01 N N 141,913 3,104, 355 141,913 3,388,181 CO N V1 n l0 1.0 CO' at +, 000 -6 0 m 00 N61 Tr i. COr, 4,435 C. M (, a --I 61 cr a- LI) 01 M 000 r1 M :f) c -i 61 3,388,18 N v1 l^0 Lc,L M spending plan FIRE EQUIPMENT SCBA/SABA SCBA Fill Station CU VI 0 2 0 a1 N N 0 z Defibrillators Thermal Imaging (TIC) Bunker Gear Helmets Extrication Equipment Mobile Data Computer (MDC) Body Armor Sub -Total EQUIPMENT Equipment Carryover Budget FIRE APPARATUS Admin Vehicle Aerial (Replace every 12 years) Aid Car Battalion Chief Vehicle EOC Admin Vehicle EOC Utility (Trailers/Gator) Explorer/Refresh vehicle Fire Marshal Vehicle Hazmat Trailer Prevention Vehicle Pumper (Replace every 10 years) Rescue Utility Sub -Total APPARATUS TOTAL EQUIP + APPARATUS Apparatus Carryover Budget HUGHES FIRE EQUIPMENT October 1, 2020 Tukwila Fire Department, WA One (1) Dodge RAM 4500 4X4 Paraliner Type 1 Life Line Ambulance Build Location: Sumner, Iowa Proposal Price $ 252,900.00 Washington State sales tax @ 10.00% Washington State motor vehicle tax @ 0.30% 51. LIFE LINE FMERG FNCY VFMICLas 25,290.00 758.70 Total Bid Price Including Sales Tax $ 278,948.70 Terms: Delivery: The unit would be ready for delivery from the factory within 170 to 230 days after receipt of fully executed Purchase Contract, order submission to the manufacturer, drawing approval between the manufacturer/dealer and the customer and receipt of chassis from manufacturer. Delivery is subject to change prior to order placement. This time does not include any possible delays that may be caused by national disasters or pandemic. Proposal Expires: The above discount recap will be valid for 60 days. Payment Terms: Final payment due prior to the unit leaving the factory for delivery. Performance Bond: A performance bond is not included in the above pricing. Transportation: Transportation of the unit to be driven from the factory is included in the pricing. However, if we are unable to obtain necessary permits, due to the weight of the unit, and the unit must be transported on a flat bed, additional transportation charges will be the responsibility of the purchaser. We will provide pricing at that time if necessary. If customer elects to drive the units from the factory, $4,500.00 (per unit) may be deducted from the purchase price. Inspection Trip: One (1) factory inspection trip for two (2) fire department customer representatives is included in the above pricing. The inspection trip will be scheduled at a time mutually agreed upon between the manufacture's representative and the customer. Airfare, lodging and meals while at the factory are included. If the Department elects to forgo an inspection trip $1,600.00 per traveler (per trip) will be deducted from the final invoice. Acceptance of Proposal: If the customer wishes to purchase the proposed apparatus Hughes Fire Equipment will provide the Customer its form of Purchase Agreement for the Customer's review and signature. If the Customer desires to use its standard form of purchase order as the Purchase Agreement, the purchase order is subject to review for any required revisions prior to acceptance. All purchase orders shall be made out to Hughes Fire Equipment Inc. Page 1 of 1 229