HomeMy WebLinkAboutSpecial 2020-11-23 Item 2E - Public Safety Plan - Purchase Aid Unit for $280,000 (Fire Department)ITEM INFORMATION
STAFF SPONSOR: JAY C WITTWER ORIGINAL AGENDA DATE: 11/23/20
AGENDA ITEM TITLE Fire Department - Purchase new Aid Car.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 11/23/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY The Fire Department is seeking to adjust the PSP plan to purchase a replacement Aid Car in
Dec 2020. The current plan reflects this purchase to take place in 2021 and another Aid car
to be purchased in 2022. The Fire Department is requesting to purchase this Aid Car in
2020 to realize the pricing for 2020, estimates show that increases could be 10 for 2021.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 11/23/2020 COMMITTEE CHAIR SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Jay C Wittwer / Fire Department
COMMITTEE Finance to support this adjustment to the plan
i
Fund Source is from the PSP
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$280,000
Fund Source: PUBLIC SAFETY BOND AND THE PUBLIC SAFETY PLAN (PSP)
Comments: There will be a surplus of funds at the end of 2020 and 2021
MTG. DATE RECORD OF COUNCIL ACTION
11/23/20
MTG. DATE ATTACHMENTS
11/23/20 Informational Memorandum
JR10105 Proposal Price
PSP Equip & App Plan
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
11/23/20 JCW 4.H. &
Spec 2.E.
219
220
TO: Finance Committee
FROM: Jay C. Wittwer, Fire Chief
Garron Herdt, Fleet Services Manager
Charles Engle, Fleet Services
Marty Roberts, Fire Battalion Chief
BY: Marty Roberts, Battalion Chief
CC: Mayor Allan Ekberg
City Administrator David Cline
DATE: November 16, 2020
SUBJECT: Adjust PSP planned budget for Aid Unit (Unit 5903)
CURRENT STATUS
The Public Safety Plan (PSP) apparatus schedule is to be adjusted to accommodate the quoted
purchase price of the budgeted Aid Car replacement. Two Aid Cars are funded in the plan, one for
2021 and one for 2022. The total budgeted for these two units is $560,000.00 This adjustment calls
for purchasing one Aid Car in Dec 2020 to save on the price increase that will take place in 2021. The
amount for that unit is $280,000.00 The second Aid Car will be pushed out to a further date. Only one
Aid Car is to be purchased in 2020 and none in 2021 or 2022.
BACKGROUND
The Public Safety Bond was voter approved in 2016 and includes funding for Fire apparatus and
equipment. A committee including Fire, Finance, Administration, Public Works and Fleet Services
manages the replacement and funding schedule.
DISCUSSION
As part of the original Public Safety Plan, a new Aid Unit was budgeted to replace the current 1998 Aid
Unit in 2017. Due to service level and staffing evaluations, the purchase was delayed/carried over in
the budget until 2020.
A joint ad hoc committee that included Fire and Fleet personnel convened earlier this year and created
specifications that model the recent Aid Unit purchases made by our neighboring departments,
Enumclaw, Renton and Puget Sound Regional Fire Authority. The model proposed has a Dodge Ram
Cab paired with the Cummins 6.7 diesel engine providing the City with optimal performance, longevity
and ROI.
The proposed Aid Unit will be purchased using the existing HGAC purchasing consortium contract and
pricing. The quoted price is approximately $280,000. The Fire Department will also retain the current
1998 Aid Unit as a reserve, thus ensuring that an Aid Car will always be available.
FISCAL IMPACT
Fire apparatus purchases under the PSP Bond have been under budget due to cost savings and
efficiencies found in not replacing and/or surplus under-utilized equipment. It is estimated that the
apparatus/vehicle portion of the PSP will have a fund balance at the end of 2020.
221
Title or Addressee
Date
Page 2
RECOMMENDATION
Staff recommends that this purchase and plan are approved by the Community Services and Safety
Committee and forwarded to the COW on November 23, 2020. It is recommended that final approval is
provided during the Special Session following the COW on November 23, 2020.
ATTACHMENTS
PSP Equipment and Apparatus Spending plan
JR10105 Proposal Price
222
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Ca
r
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Eq
u
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&
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20
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2
224
FI
R
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EQ
U
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P
M
E
N
T
SC
B
A
/
S
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B
A
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B
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l
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No
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De
f
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(T
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Eq
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Da
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(M
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)
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R
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2
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20
2
5
20
2
6
225
FI
R
E
EQ
U
I
P
M
E
N
T
SC
B
A
/
S
A
B
A
SC
B
A
Fi
l
l
St
a
t
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n
Ho
s
e
No
z
z
l
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s
De
f
i
b
r
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l
l
a
t
o
r
s
Th
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m
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a
g
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n
g
(T
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C
)
Bu
n
k
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a
r
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l
m
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t
s
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c
a
t
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n
Eq
u
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p
m
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t
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b
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l
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Da
t
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m
p
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(M
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d
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d
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r
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12
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Ch
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h
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h
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(T
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h
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p
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10
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AP
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A
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Ca
r
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u
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‐
20
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a
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Or
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Or
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‐
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‐
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‐
‐
‐
‐
‐
‐
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‐
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‐
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61
,
2
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8
61
,
2
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8
‐
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‐
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‐
‐
‐
10
7
,
1
1
4
10
7
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1
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4
‐
‐
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28
,
8
4
7
28
,
8
4
7
‐
29
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226
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227
FI
R
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U
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M
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T
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B
A
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l
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t
t
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n
Ch
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TO
T
A
L
228
October 1, 2020
Tukwila Fire Department, WA
One (1) Dodge RAM 4500 4X4 Paraliner Type I
Life Line Ambulance
Build Location: Sumner, Iowa
Proposal Price 252,900.00$
Washington State sales tax @ 10.00% 25,290.00
Washington State motor vehicle tax @ 0.30% 758.70
Total Bid Price Including Sales Tax 278,948.70$
Terms:
Proposal Expires: The above discount recap will be valid for 60 days.
Payment Terms: Final payment due prior to the unit leaving the factory for delivery.
Transportation: Transportation of the unit to be driven from the factory is included in the pricing. However, if we are
unable to obtain necessary permits, due to the weight of the unit, and the unit must be transported on a flat bed,
additional transportation charges will be the responsibility of the purchaser. We will provide pricing at that time if
necessary. If customer elects to drive the units from the factory, $4,500.00 (per unit) may be deducted from the
purchase price.
Acceptance of Proposal: If the customer wishes to purchase the proposed apparatus Hughes Fire Equipment will
provide the Customer its form of Purchase Agreement for the Customer's review and signature. If the Customer desires
to use its standard form of purchase order as the Purchase Agreement, the purchase order is subject to review for any
required revisions prior to acceptance. All purchase orders shall be made out to Hughes Fire Equipment Inc.
Performance Bond: A performance bond is not included in the above pricing.
Delivery: The unit would be ready for delivery from the factory within 170 to 230 days after receipt of fully executed
Purchase Contract, order submission to the manufacturer, drawing approval between the manufacturer/dealer and the
customer and receipt of chassis from manufacturer. Delivery is subject to change prior to order placement. This time
does not include any possible delays that may be caused by national disasters or pandemic.
Inspection Trip: One (1) factory inspection trip for two (2) fire department customer representatives is included in the
above pricing. The inspection trip will be scheduled at a time mutually agreed upon between the manufacture's
representative and the customer. Airfare, lodging and meals while at the factory are included. If the Department elects to
forgo an inspection trip $1,600.00 per traveler (per trip) will be deducted from the final invoice.
LIFE LINE
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