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HomeMy WebLinkAbout1984-03-26 Committee of the Whole MinutesMarch 26, 1984 7:00 P.M. CALL TO ORDER and PLEDGE OF ALLEGIANCE ROLL CALL OTHERS REPORTS Council President Phelps Employee Service Pins Flag Pole Recreation Meeting OLD BUSINESS Approval of Minutes Proposed Ordinance Creating a Sister City Committee NEW BUSINESS Budget Transfer for engineering services to determine sanitary sewer service for the A.G. Berg property under LID #5 TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE M I N U T E S Tukwila City Hall Council Chambers Council President Phelps called the Tukwila City Council Committee of the Whole Meeting to order and led the audience in the Pledge of Allegiance. LIONEL C. BOHRER, DORIS E. PHELPS, Council President; JOE H. DUFFIE, EDGAR D. BAUCH, WENDY A. MORGAN. GARY L. VAN DUSEN, Mayor; DON MORRISON, City Administrator; LARRY MARTIN, City Attorney; MAXINE ANDERSON, City Clerk; ALAN DOERSCHEL, Finance Director; PATRICK LOWERY, Police Chief; BYRON SNEVA, Public Works Director; DON WILLIAMS, Parks and Recreation Director. Council President Phelps noted the informal seating of the Council and said this is an experiment as a result of the Retreat. Council will hold a more informal meeting to encourage discussion. Councilman Duffie said that the Finance and Personnel Committee approved the purchase of employee service pins from the Mayor's budget. Councilman Duffie reported that a citizen contacted him about installing a flag pole at the Golf Course. Councilman Bauch reported that a committee of the South Central School Board has agreed to meet with the Parks and Recreation Committee on April 16 to discuss the Recreation program. MOVED BY DUFFIE, SECONDED BY BOHRER, THAT THE MINUTES OF THE MARCH 12, 1984 COMMITTEE OF THE WHOLE MEETING BE APPROVED. MOTION CARRIED. John McFarland, speaking in favor of the formation of a Sister City Committee, recommended that the committee be made up of seven members. It will allow for greater flexibility in the formation of Standing Committees. Councilman Bauch submitted a proposal and suggested that Section 6 be added concerning subcommittees. MOVED BY BAUCH, SECONDED BY MORGAN, THAT THE PROPOSED ORDINANCE BE REVISED TO EXPAND THE COMMITTEE TO SEVEN MEMBERS, A SECOND TUKWILA CITIZEN AND AN AT -LARGE POSITION, AND THAT SECTION 6, AS PROPOSED, BE INCLUDED EXCEPT FOR THE LAST SENTENCE. MOTION CARRIED. MOVED BY MORGAN, SECONDED BY DUFFIE, THAT THE SISTER CITY ORDINANCE BE PLACED FORWARD TO THE NEXT REGULAR COUNCIL MEETING AT THE DISCRETION OF THE COUNCIL PRESIDENT. MOTION CARRIED. Councilman Bauch said this item was reviewed by the Utility Committee, and they recommend that Council approve a Budget Transfer in the amount of $1,500 to provide engineering to determine sanitary sewer service for the A. G. Berg property on 55th Avenue South. L1 C.) TUKWILA CITY COUNCIL, COMMITTEE OF THE WHOLE March 26, 1984 Page 2 NEW BUSINESS Continued Budget Transfer (cont.) MOVED BY BAUCH, SECONDED BY DUFFIE, THAT THIS ITEM BE ON THE AGENDA FOR THE NEXT REGULAR MEETING. MOTION CARRIED. Budget Transfer to purchase tables and chairs for Golf Links Proposed Green Fees adjustment for Golf Links Proposed Ordinance Relating to trans- fers within the annual budget, provide for authority to contact or purchase goods and services Authorize purchase of 1i ton truck for the Street Dept. Budget Transfer in the amount of $3,600 to purchase 10 folding tables and 80 stacking chairs to furnish the upstairs meeting room at Foster Golf Links was requested by Don Williams, Parks and Recreation Director. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT THIS ITEM BE REFERRED TO THE PARKS AND RECREATION COMMITTEE.* Councilman Bauch said that it is going to be his policy that all new items going to the Committee come from the Committee of the Whole. *MOTION CARRIED. The Administration, Park Commission, and Parks and Recreation Committee agree the green fees at Foster Golf Links should be adjusted to keep the rates comparable to other area golf courses. Councilman Duffie stated that he is opposed to increasing the green fees at this time as the economy has not made a great enough change. MOVED BY BAUCH, SECONDED BY BOHRER, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE NEXT REGULAR MEETING.* ROLL CALL VOTE: BOHRER YES PHELPS YES DUFFIE NO BAUCH YES MORGAN YES *MOTION CARRIED 4 YES; 1 NO Councilman Duffie reported that this item was referred from the Finance and Personnel Committee. Ordinance 1177 provided that unbudgeted capital equipment in excess of $1,000 shall be approved by the Council prior to purchase. This was changed to eliminate in excess of $1,000. MOVED BY DUFFIE, SECONDED BY BOHRER, THAT THIS ITEM BE REFERRED TO THE NEXT REGULAR MEETING.* Councilman Bohrer noted that the proposed ordinance does not state that capital items have been redefined to be $500 minimum. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT THE MOTION BE AMENDED TO RETURN THIS ITEM TO THE FINANCE AND PERSONNEL COMMITTEE. MOTION CARRIED. *MOTION CARRIED. MOVED BY MORGAN, SECONDED BY DUFFIE, THAT THE PURCHASE OF A 1z TON TRUCK FOR THE STREET DEPARTMENT BE PLACED FORWARD TO THE NEXT REGULAR MEETING AT THE DISCRETION OF THE COUNCIL PRESIDENT.* TUKWILA CITY COUNCIL COMMITTE OF THE WHOLE March 26, 1984 Page 3 NEW BUSINESS Cont. Authorize purchase of 1i ton truck (cont.) RECESS: 8:30 P.M.- 8:35 P.M. Authorize purchase of 6 cars and 1 motorcycle for P.D. Proposed Ordinance Providing for the position of Fire Chief and Proposed Ordinance Providing for the position of Police Chief Council Member Morgan stated the current truck being used is smaller than the one proposed for purchase. Apparently the size of the truck (1 ton) is the major reason for the deterioration. For the purpose that the truck is used a heavier truck will perform better, last longer and is a wiser purchase. *MOTION CARRIED WITH BOHRER VOTING NO. MOVED BY MORGAN, SECONDED BY DUFFIE, THAT COUNCIL RECESS FOR FIVE MINUTES. MOTION CARRIED. BACK TO ORDER AT 8:35 P.M. Councilman Bohrer said the Public Safety and Health Committee reviewed the request to purchase 6 cars and 1 motorcycle for the Police Department. The Administration is recommending the City participate in State Bids and obtain a Ford LTD as a patrol car. The Committee was concerned that the car is large and would be expensive to purchase and operate. The Committee sent this forward with no recommendation. MOVED BY BOHRER, SECONDED BY DUFFIE, THAT THE PURCHASE OF PATROL VEHICLES UNDER THE STATE BID BE FORWARDED TO THE NEXT REGULAR MEETING WITH A FURTHER RECOMMENDATION ON THE OTHER VEHICLES COMING FROM ADMINISTRATION AT A LATER DATE. MOTION CARRIED. Councilman Bohrer said the two ordinances, one creating the position of Fire Chief and the other, the position of Police Chief, were considered by the Public Safety and Health Committee. He noted that the WHEREASES in both ordinances need to be made singular for the appropriate officer. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT SECTION 4 IN BOTH ORDINANCES BE AMENDED TO READ (appropriately): THE POSITION OF FIRE /POLICE CHIEF SHALL BE EXEMPT FROM CIVIL SERVICE EXCEPT THAT THE FIRE /POLICE CHIEF HOLDING THE OFFICE ON THE DATE OF PASSAGE OF THIS ORDINANCE SHALL CONTINUE UNDER CIVIL SERVICE. MOTION CARRIED. MOVED BY BAUCH, SECONDED BY BOHRER, THAT SECTION 3 BE AMENDED TO ADD "A MAJORITY OF" AFTER CONFIRMATION OF. MOTION CARRIED. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT SECTION 3 BE FURTHER AMENDED TO READ: THE OFFICE OF THE FIRE /POLICE CHIEF SHALL BE FILLED BY AN APPOINTMENT BY THE MAYOR, CONFIRMED BY A MAJORITY OF THE CITY COUNCIL, AND THE CHIEF SHALL SERVE AT THE PLEASURE OF THE MAYOR. MOTION CARRIED. Councilman Bauch expressed concern over Section 7 and Attorney Martin agreed to reconsider the wording. MOVED BY BOHRER, SECONDED BY DUFFIE, THAT THE PROPOSED ORDINANCES, AS AMENDED, BE FORWARDED TO A FUTURE REGULAR MEETING AGENDA AT THE DISCRETION OF THE COUNCIL PRESIDENT. MOTION CARRIED. MOVED BY BOHRER, SECONDED BY DUFFIE, THAT THE CIVIL SERVICE ORDINANCE ALSO BE ON THE NEXT REGULAR MEETING AGENDA. MOTION CARRIED. LI O 7 Q TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE March 26, 1984 Page 4 NEW BUSINESS Cont. Approval to purchase employee service pins Job Description and Specs for Legislative Analyst Proposed Resolution Setting forth budget preparation review adoption process Urban Form/ Design Study Councilman Duffie reported that the Finance and Personnel Committee reviewed and approved the request for funds to purchase employee service pins for 1984 and 1985. They would like to see this policy continued. MOVED BY DUFFIE, SECONDED BY BAUCH, TO AUTHORIZE THE MAYOR TO SPEND $800 OUT OF HIS BUDGET FOR EMPLOYEE SERVICE PINS AND PUT THIS FORWARD ON THE REGULAR MEETING AGENDA.* Councilman Bauch wanted to be sure this included pins for the Council also. *MOTION CARRIED. Councilman Duffie reported that the Finance and Personnel Committee reviewed a job description and position specifica- tions for the Legislative Analyst Position. They recommend that the Council Analyst not represent Council at the bargaining table. A Council Member will be selected to be present as an observer. Council President Phelps said she is not satisfied with either of the job descriptions in their current form. Councilman Bohrer said he would prefer to see the education in the position specifications listed in the following order: Public Administration, Political Science, Law, Urban Planning, Business Administration, etc. Council President Phelps offered to rewrite the job descrip- tion for the next Committee of the Whole Meeting. Council Member Morgan requested that the process for employment and the Questionnaire be reviewed. She asked Mayor Van Dusen to comment on this position. Mayor Van Dusen commented that more thought needs to be given to the process and the contract. Discussion continued on the authority of the Mayor versus the authority of the Council and whether Council can hire their own employees (Legislative Analyst and Secretary). Council President Phelps said she will bring, to the next Committee of the Whole Meeting, a recommendation regarding the Council Policy Analyst including a job description and resolution of either contract or delegation on the position. Councilman Duffie said that Finance and Personnel Committee recommend adoption of the resolution. Council President Phelps questioned the wording of the action statement No. 1. Alan Doerschel, Finance Director, offered to reword it to make it easier to understand. MOVED BY DUFFIE, SECONDED BY MORGAN, THAT THIS ITEM BE FORWARDED TO THE NEXT REGULAR MEETING. MOTION CARRIED. MOVED BY MORGAN, SECONDED BY BAUCH, THAT THE URBAN FORM DESIGN STUDY BE REFERRED BACK TO THE COMMUNITY AFFAIRS COMMITTEE.* Council President Phelps commented that the Community Affairs Committee could discuss how Resolution No. 736 could effect the siting of the Transit Center. *MOTION CARRIED. 4 --t, d 13 TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE March 26, 1984 Page 5 MISCELLANEOUS Items in Committee Dog Problem Again Council Committees "The Valley Story" ADJOURNMENT Councilman Bauch asked to have the items in committee printed on the back of the Agenda page. He presented Council with a form he is proposing that Council Committees use to transmit the action on items out of their respective committees to the Council President. Councilman Duffie said he has received another complaint on dogs running at large in the City. He will call Animal Control to register the complaint and ask for better patroling. Councilman Bohrer asked to have the Committee Members listed on the Items in Committee sheet. He said he feels that once the Policy Analyst and Council Secretary are on board and attend Committee Meetings, it will help on the transmitting of information. Council President Phelps notified Council that there will be a voucher for payment in the amount of $395.00 plus tax to buy the film The Valley Story." 10:25 P.M. MOVED BY MORGAN, SECONDED BY DUFFIE, THAT THE TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING ADJOURN. t L Council President Phely's 'ity`Clefk