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Home My WebLink AboutSpecial 2020-12-14 Item 2D - Final Acceptance - 2020 Overlay and Repair with Miles Resources for $277,220.01COUNCIL AGENDA SYNOPSIS Initials fleeting Date Prepared by Mayor's review Council review 12/14/20 JR ITEM INFORMATION ITEM No. Spec 2.D. 157 STAFF SPONSOR: SCOTT BATES ORIGINAL AGENDA DATE: 12/14/20 AGENDA ITEM TITLE 2020 Project Overlay and Repair Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 12/14/20 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date a Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance ❑Fire TS ❑PcR ❑Police OPif ❑Court SPONSOR'S The Notice to Proceed for Contract No. 20-068 with Miles Resources, LLC was issued on SUNLV RY August 24, 2020. The physical contruction of the street overlay improvements on S 158th St from 39th PI S to 42nd Ave S and 54th Ave S from S 166th St to Slade Way were completed on September 25, 2020. Council is being asked to accept and finalize the contract with Miles Resources, LLC in the final amount of $277,220.01. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON ❑ LTAC DATE: 12/07/2020 RECOMMENDATIONS: SPONSOR/ADMIN. COMMII Public Works Department Approval; Forward to Special Consent Agenda IEE Unanimous COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $277,220.01 $314,421.50 $0.00 Fund Source: 104 ARTERIAL STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/07/20 MTG. DATE ATTACHMENTS 12/07/20 Informational Memorandum dated 12/04/20 Notice of Completion Contract No. 20-068 Minutes from Transportation and Infrastructure Committee meeting of 12/07/20 157 158 City of Tukwila Public Works Department - Hari PonnekanInterim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Had Ponnekanti, Interim Public Works Director BY: Scott Bates, Traffic Engineering Project Manager CC: Mayor Ekberg DATE: December 4, 2020 SUBJECT: 2020 Overlay and Repair Project Project No. 92010401, Contract No. 20-068 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. Allan Ekberg, Mayor BACKGROUND The Notice to Proceed for Contract No. 20-068 with Miles Resources, LLC of Puyallup, Washington was issued on August 24, 2020 for the 2020 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving on S 158th St from 39th PI S to 42nd Ave S and 54th Ave S from S 166th St to Slade Way. The street improvements included: pavement grinding; asphalt paving; removing and replacing concrete curbs, gutters, driveways, and ADA ramps; adjusting surface utilities to grade; and installation of guardrail and roadway channelization. ANALYSIS Construction was physically completed on September 25, 2020. The budget for the 2020 Overlay & Repair construction was $314,421.50 and included a 5% contingency, which was not utilized. Under - runs were primarily due to fewer quantities needed during the roadway excavation, and the haul and repair phase of the project. Construction Contract Amount $ 299,449.05 Additions/Change Orders 0.00 Under -runs (22,229.04) Total Amount Paid $ 277,220.01 RECOMMENDATION Council is being asked to formally accept and authorize the release of the performance bond, subject to standard claim and lien release procedures, for the 2020 Overlay and Repair Project construction contract with Miles Resources in the final amount of $277,220.01 and consider this item on the Consent Agenda at the December 14, 2020 Special Meeting. Attachment: Notice of Completion Contract No. 20-068 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2020 Agenda Items/TIC 12-07-2020 Last/2020 Overlay closeout/Info memo 2020 Overlay Closeout .docx 159 160 g Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 11-2-2020 Contractor's UBI Number: 602870349 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: 91-6001519 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name 2020 Annual Overlay & Repair Program 92010401 Contract Number 20-068 Job Order Contracting Yes V No Description of Work Done/Include Jobsite Address(es) Hot Mix Asphalt (HMA) Overlay at two sites within the City of Tukwila Federally funded transportation project? Yes V No (if yes, provide Contract Bond Statement below) Contractor's Name Miles Resources, LLC E-mail Address mandy.young@milesresourcd Affidavit ID* 1078866 (intent only) Contractor Address 400 Valley Ave NE PUYALLUP, WA, 98372 Telephone # 253-383-3585 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company Bond Number: 023215124 Date Contract Awarded 7-16-2020 Date Work Commenced 8-24-2020 Date Work Completed 9-25-2020 Date Work Accepted 9-25-2020 Were Subcontracters used on this project? If so, please complete Addendum A. [Yes No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate n/a Rule1id % (If various rates apply, please send a breakdown) Sales Tax Amount TOTAL $ 299,449.05 $ 22,229.04 $ 277,220.01 $ $ 277.220.01 Liquidated Damages $ 0.00 Amount Disbursed $ 277,220.01 Amount Retained $ 0.00 NOTE: These two totals must be equal TOTAL $ 277,220.01 Comments: Rule 171, sales tax included. Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Scott Bates Email Address: Scott.Bates@tukwilawa.gov Department of Revenue Public Works Section 4.1 (360) 704-5650 PWC@dor.wa.gov REV 31 0020e (10/26/15) F215-038-000 10-2014 Washington State Department of Labor & hidustriies Contract Release (855) 545-8163, option # 4 ContractRelease@LNI . WA. GOV Title: Project Manager Phone Number: 206-431-2193 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 161 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Apergis Transportation 602867001 1084604 CARLI TRUCKING BY LOOKER LLC 604280337 1086245 EVERGREEN CONCRETE CUTTING INC 601605667 1080275 Hayes D. Trucking & Repair Inc. 603307120 1086225 JANKE TRUCKING INC 602862253 1085716 MILES RESOURCES LLC 602870349 1078866 Miles Sand & Gravel Company 171004760 1084031 NORTHWEST TRAFFIC INC 602140049 1081601 O'Bunco Engineering Intl. Inc 602045762 1081795 PAVEMENT MAINTENANCE OF WA LLC 603075530 1085841 Strong Trucking, Inc. 601777166 1086602 TRANSPORTATION SYSTEMS INC 602726209 1080375 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. RFS,) 34 0020e Addendum (10/26/15) F215-038-000 10-2014 I OL City of Tukwila City Council Transportation & Infrastructure Committee Meeting Minutes December 7, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Cynthia Delostrinos Johnson, Chair, Verna Seal, Kate Kruller Staff Present: Guest: Rachel Bianchi, Hari Ponnekanti, Scott Bates, Cyndy Knighton, and Gail Labanara Emily Moon Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA Project Completion: 2020 Overlay & Repair Project Staff is seeking Council approval of project completion and release of retainage with Miles Resources, in the amount of $277,220.01 for the 2020 Overlay & Repair Project. Committee Recommendation Unanimous approval. Forward to December 14, 2020 Special Consent agenda. B. Consultant Agreement: 2021 Overlay and Repair Project Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $149,912.00 for design of the 2021 Overlay & Repair Program, which will include locations not completed in 2020 and four additional from the Pavement Management Survey priority list. It includes design of the 53rd Ave S traffic revisions (with sidewalks) and King County improvements near the Bow Lake Transfer Station. Committee Recommendation Unanimous approval. Forward to December 14, 2020 Special Consent agenda. II. Miscellaneous a. 53rd Ave S Street Improvements - Councilmembers and staff discussed a recent public comment letter regarding the project. Committee follow up: Chair Delostrinos Johnson would like staff to reach out to the residents that met on site to give them an update on the signs. Additional outreach requested on Tukwila Talk, Hazelnut, or our website to inform residents that more signs are coming. Once design is finalized in Spring 2021, conduct outreach to entire neighborhood on the new revisions that include sidewalks. b. For the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC), representation by City staff is needed. Hari will contact the appropriate Public Works staff. c. TIB Bus stop video posted this morning, 12/7/20. Public Works staff responded with the cleaning schedule of Mondays and Fridays. There are ongoing issues at bus stops being used for permanent shelter. 163