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Home My WebLink AboutSpecial 2020-12-14 Item 2E - Contract - 2021 Overlay and Repair Program Design with KPG Inc for $149,912ITEM INFORMATION STAFF SPONSOR: SCOTT BATES ORIGINAL AGENDA DATE: 12/14/20 AGENDA ITEM TITLE 2021 Overlay and Repair Program Design Consultant Selection and Agreement CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 12/14/20 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY Three engineering firms were evaluated from the MRSC Consultant Roster to provide design services for the 2021 Overlay and Repair Program. KPG has performed well regarding design and construction management services and also demonstrates the knowledge and understanding that matches the City's expectations. Council is being asked to approve the design contract with KPG, Inc. for the 2021 Overlay and Repair Program in the amount of $149,912.00. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 12/07/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $149,912.00 $150,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS Comments: Page 12, 2021 - 2026 CIP MTG. DATE RECORD OF COUNCIL ACTION 12/14/20 MTG. DATE ATTACHMENTS 12/14/20 Informational Memorandum dated 12/04/2020 2021 - 2026 CIP, page 12 Consultant Selection Scoring Matrix Vicinity/Candidate Map Consultant Agreement, Scope of Work and Fee Estimate Minutes from Transportation and Infrastructure Committee meeting of 12/07/2020 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 12/14/20 JR Spec 2.E. 165165 166166 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2020 Agenda Items/TIC 12 -07-2020 Last/2021 Overlay Design/InfoMemo Overlay 2021 Design 113020.docx INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Hari Ponnekanti, Interim Public Works Director BY: Scott Bates, Traffic Engineering Project Manager CC: Mayor Ekberg DATE: December 4, 2020 SUBJECT: 2021 Overlay and Repair Program Project No. 92110401 Design Consultant Selection and Agreement ISSUE Execute a contract with KPG, Inc. (KPG) to provide design services for the 2021 Overlay and Repair Program. BACKGROUND Three engineering firms were evaluated from the MRSC Consultant Roster to provide design services for the 2021 Overlay and Repair Program (see attached scoring & selection matrix). All of the firms offer baseline qualifications, however KPG provides a unique blend of knowledge and understanding of the City’s overlay program that provides efficiency and benefits which cannot be matched at this time by any other firm. KPG has also performed very well in providing construction management services. DISCUSSION KPG has provided a contract, scope of work, and fee estimate to complete the design of the 2021 Overlay and Repair Program and advertise for construction bids. Preliminary locations for 2021 Overlay are shown on the attached vicinity map. This year’s design will include the locations that were not completed in 2020 and four additional locations from the Pavement Management Survey priority list. The final selections will be made after the design cost estimates have been completed. FISCAL IMPACT KPG Contract 2021 Budget 2021 Design Contract $ 149,912.00 $ 150,000.00 RECOMMENDATION Council is being asked to approve the design contract with KPG, Inc. for the 2021 Overlay and Repair Program in the amount of $149,912.00 and consider this item on the Consent Agenda at the December 14, 2020 Special Meeting. Attachments: Page 12, Proposed 2021 CIP Consultant Selection Scoring Matrix Vicinity/Candidate Map Consultant Agreement, Scope of Work and Fee Estimate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apital Improvement Program 169169 170170 2021 Overlay Program Contract for Design Services Pa r a m e t r i x KP F F KP G , I n c . Paving Project Design and Construction Management Experience with the City.0 3 5 Knowledge of FHWA, State, and Tukwila Standards and Procedures 5 4 5 Environmental Experience 5 5 5 Experience with Similar Projects.3 4 5 Traffic Control Design Expertise.4 4 4 Experienced Design Project Manager. 4 4 5 Small Scale Project Experience.2 3 5 Utilities Coordination Experience.5 4 5 Storm water, Drainage, and Detention Design.4 4 5 Public Outreach Experience.3 3 4 Survey Crew In-House.4 4 5 TOTALS 39 42 53 For each category, highest score is 5 (with the lowest or worst score 1) Consultant with the highest score is ranked the best. Staff: Scott Bates Selection Date: 11/30/20 Selected Consultant: KPG, Inc. Selection Justification: The selected firm has demonstrated relevant pavement overlay design experience on multiple past federal and locally funded paving projects including the City overlay program. KPG has provided excellent design construction management results on City drainage projects as well. They have exceptional familiarity with City Public Works systems, WSDOT and FHWA standards. Based on overall score KPG prevailed. Consultants percieved ablility to perform CM services was also reviewed since the design contract could be extended to include those services as well. 1 7 1 1 7 1 2021 Overlay Vicinity Map 172172 173173 174174 175175 176176 177177 178178 City of Tukwila KPG, Inc. 2021 Overlay Program Page 1 of 4 November 2020 EXHIBIT A City of Tukwila 2021 Overlay Program Scope of Work November 24, 2020 The Consultant shall prepare final Plans, Specifications and Estimates for the 2021 Overlay Program. Specific projects will be determined from the following list of candidate streets:  S 200th St Southcenter Pkwy to Green River Bridge  S 126th St East Marginal Way to 37th Ave S  44th Avenue S S 140th St to end  48th Avenue S S 109th S, North to Dead End  S 109th St 47th Avenue S to 48th Avenue S  S 150th St 46th Avenue S, East to Dead End  53rd Ave S S 137th St to 52nd Ave S & Vicinity  S 188th St Orillia Rd & Bow Lake Station  Southcenter Pkwy Strander Blvd to Minkler Blvd  Minkler Blvd Andover Pk E to Industry Dr  S 141st St 37th Ave S to TIB The 2021 Overlay Program will be bid as a single bid package as budget allows. Projects may be re-prioritized or deferred to a future overlay program based on available budget and other considerations. Detailed estimates will be prepared at the 50% design to verify the final project list to be included in the 2021 Overlay Program. The Consultant shall utilize the data collection and analysis provided by Infrastructure Management Service (IMS) to identify additional roadway segments to be included in the design and construction of the 2021 Overlay Program. The City of Tukwila may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. 179179 City of Tukwila KPG, Inc. 2021 Overlay Program Page 2 of 4 November 2020 Assumptions for the 2021 Overlay Program Bid Package  Roadway and utility casting mapping will be based on aerial photography, GIS, and field reviews by the Consultant. Topographic field survey may be required for ADA ramp improvements and will be performed by the Consultant as required.  Typically, only surface utilities requiring adjustment to grade will be shown.  No utility upgrades are anticipated in the project design.  It is assumed there will be approximately thirty (30) plan sheets at 1”=20’ scale full size (22” X 34”), 1”=40’ at reduced scale (11” X 17”).  Drainage & Water Quality Reports will not be required.  Environmental Documentation will not be required.  Consultant shall not be responsible for printing and supplying City or Contractor with hard copies of plans and specifications at interim submittals or contract award. Deliverables  50% review submittal with Plans and Estimate (electronic copies)  90% review submittal with Plans, Specifications, and Estimate (electronic copies)  Routing of 50% and 90% Plans to utilities for review and comment.  Bid Documents and Engineer’s Estimate for 2021 Overlay Program.  Coordinate upload of Plans and Specifications to Builders Exchange.  Bid Analysis and recommendation for award.  Preconstruction Meeting Attendance. SCOPE OF WORK TASK 1 – 2020 Remaining Final Design 1.1 The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 6 months).  Hold project coordination meetings with the City to update progress and review submittals. Assume (4) meetings.  The Consultant shall provide monthly status reports and billings.  The Consultant shall provide independent QA/QC reviews by senior in- house staff of all deliverables prior to submittal to the City. 180180 City of Tukwila KPG, Inc. 2021 Overlay Program Page 3 of 4 November 2020 1.2 The Consultant shall update and prepare Final Plans for the proposed improvements that were excluded from the construction in the 2020 Overlay Program. Sites are limited to the following:  S 200th St Southcenter Pkwy to Green River Bridge  S 126th St East Marginal Way to 37th Ave S  44th Avenue S S 140th St to end  48th Avenue S S 109th S, North to Dead End  S 109th St 47th Avenue S to 48th Avenue S  S 150th St 46th Avenue S, East to Dead End  53rd Ave S S 137th St to 52nd Ave S & Vicinity  S 188th St Orillia Rd & Bow Lake Station 1.3 The Consultant shall recalculate quantities and prepare a Final Engineers Estimate of Probable Construction Cost for the Bid Documents. Projects will be prioritized in collaboration with the City following the 50% Submittal of Task 2 to determine final project segments. 1.4 The Consultant shall update the Contract Specifications per 2021 WSDOT Standard Specifications for the Bid Documents. TASK 2 – 2021 New Final Design 2.1 The Consultant shall prepare base maps for all project locations, identified below, using field measurements, available record drawings, and/or ortho-photography. Topographic survey will be utilized only at ADA ramp locations where field conditions require it to meet ADA compliance Sites include, but not limited to:  Southcenter Pkwy Strander Blvd to Minkler Blvd  Minkler Blvd Andover Pk E to Industry Dr  S 141st St 37th Ave S to TIB 2.2 The Consultant shall prepare 50%, 90%, and final Plans for the proposed improvements including the following:  Plans shall be prepared with such provisions in such detail as to permit field layout and construction within a degree of accuracy acceptable to the City and per industry standards.  Typical sections and details will be prepared for items not available as standard details from the City, State, or WSDOT standard drawings. 181181 182182 EXHIBIT B PRIME CONSULTANT COST COMPUTATIONS City of Tukwila 2021 Overlay Program Decemeber 2020 Principal Survey Mgr Sr. Engineer Construction Mgr Project Surveyor Project Engineer Design Engineer CAD Technician Sr. Admin Engineering Technician Survey Crew II Office Admin 252$ 226$ 187$ 166$ 142$ 140$ 116$ 103$ 103$ 96$ 219$ 88$ Hours Fee 1.1 Project Management and Administrative Services 12 12 8 8 40 6,232$ 1.2 Prepare Final Plans 4 4 16 20 44 6,232$ 1.3 Project Cost Estimates (Final)4 4 4 8 12 32 4,932$ 1.4 Project Specifications 4 4 4 20 8 8 48 6,852$ 24 0 8 12 0 56 40 0 8 0 0 16 164 24,248$ 2.1 Prepare Project Base Maps 4 4 8 32 60 8 60 80 256 38,332$ 2.2 Prepare 50%, 90%, and Final Plans 24 12 60 120 40 160 416 48,280$ 2.3 Project Cost Estimates (50%, 90%, Final)4 16 4 40 24 12 100 14,200$ 2.4 Project Specifications 4 24 12 40 16 8 104 15,648$ 2.5 Utility Coordination 4 20 8 4 36 4,860$ 8 4 72 28 8 192 228 48 0 236 80 8 912 121,320$ 3.1 Bid Period Services 2 4 2 8 4 2 22 3,344$ 2 0 4 2 0 8 4 0 0 0 0 2 22 3,344$ 34 4 84 42 8 256 272 48 8 236 80 26 1,098 148,912.00$ Mileage at current IRS rate 1,000.00$ 1,000.00$ 149,912.00$ Labor Hour Estimate Total Hours and Labor Fee Estimate by TaskTask No.Task Description Task 1 - 2020 Remaining Final Design Task Total Total Estimated Budget Total Reimbursable Expense Total Labor Hours and Fee Reimbursable Direct Non-Salary Costs Task 2 - 2021 New Final Design Task Total Task 3 - Bid Period Services Task Total FEE ESTIMATE 12/1/2020 1 8 3 1 8 3 1 8 4 1 8 4 City of Tukwila City Council Transportation & Infrastructure Committee Meeting Minutes December 7, 2020 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Cynthia Delostrinos Johnson, Chair, Verna Seal, Kate Kruller Staff Present: Rachel Bianchi, Hari Ponnekanti, Scott Bates, Cyndy Knighton, and Gail Labanara Guest: Emily Moon Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Project Completion: 2020 Overlay & Repair Project Staff is seeking Council approval of project completion and release of retainage with Miles Resources, in the amount of $277,220.01 for the 2020 Overlay & Repair Project. Committee Recommendation Unanimous approval. Forward to December 14, 2020 Special Consent agenda. B.Consultant Agreement: 2021 Overlay and Repair Project Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $149,912.00 for design of the 2021 Overlay & Repair Program, which will include locations not completed in 2020 and four additional from the Pavement Management Survey priority list. It includes design of the 53rd Ave S traffic revisions (with sidewalks) and King County improvements near the Bow Lake Transfer Station. Committee Recommendation Unanimous approval. Forward to December 14, 2020 Special Consent agenda. II.Miscellaneous a.53rd Ave S Street Improvements – Councilmembers and staff discussed a recent public comment letter regarding the project. Committee follow up: Chair Delostrinos Johnson would like staff to reach out to the residents that met on site to give them an update on the signs. Additional outreach requested on Tukwila Talk, Hazelnut, or our website to inform residents that more signs are coming. Once design is finalized in Spring 2021, conduct outreach to entire neighborhood on the new revisions that include sidewalks. b.For the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC), representation by City staff is needed. Hari will contact the appropriate Public Works staff. c.TIB Bus stop video posted this morning, 12/7/20. Public Works staff responded with the cleaning schedule of Mondays and Fridays. There are ongoing issues at bus stops being used for permanent shelter. 185185