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Home My WebLink AboutCOW 2012-02-13 Item 3B - Resolution - Parks and Recreation Change FundCOUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared Gy Mayor' review Council review 02/13/12 PM 3 B 02/21/12 PM ITEM INFORMATION ST,U ^I SPONSOR: PEGGY MCCARTHY ORIGINALAGENDA DATE: 02/13/12 ,1Gi?ND.\ ITi�,N[ T rl.l City of Tukwila Parks Recreation revised change fund. C n'1(;ORY Discussion Motion Resolution Ordinance BidAaYard PublicHearirrg [:1 Other tl2tg Date 02113112 Illtg Date Mtg Date 02/21/12 111tg Date Aft g Date Mtg Date R2tg Date SPONSOR C0111161l Mayor HR DCD .Finance .Fire IT P&'R Police ❑PIT% The General Fund change fund level for the City of Tukwila Parks Recreation Deptment is SI nlnl.�RY currently established at $300.00 which includes $150.00 for the former City of Tukwila Pool. With the formation of the new Tukwila Pool Metropolitan Park District, the current change fund level at the Tukwila Community Center needs to be reduced from $300.00 to $150.00 by repealing existing Resolution No. 1754. RVIVIF "WIJ) BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 02/07/12 COMMITTEE CHAIR: DE'SEAN QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Finance C0M,\41'rrEl�, Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ExPI?NDITURI? RI ;X)UIRI-?D AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: C'onnnenl,v. MTG. DATE 02/13/12 MTG. DATE 02/13/12 1 02/21/12 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 1/24/12 Resolution in draft form Resolution #1754 Minutes from the Finance and Safety Committee Meeting of 2/7/12 29 30 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Interim Finance Director DATE: January 24, 2012 SUBJECT: Revision of Existing $300.00 Change Fund Level for the City of Tukwila Parks and Recreation Department and Repeal of Resolution No. 1754 ISSUE Revise and decrease the current General Fund change fund level from $300.00 to $150.00 for the City of Tukwila Parks and Recreation Department due to the formation of the Tukwila Pool Metropolitan Park District. BACKGROUND The General Fund change fund level for the City of Tukwila Parks Recreation Department is currently established at $300.00 which includes $150.00 for the former City of Tukwila Pool. The proposed resolution will reduce the authorized change fund balance to $150.00, the level currently in place at the Tukwila Community Center. The former $150.00 Pool change fund, now being used by the Tukwila Pool Metropolitan Park District TPMPD), will be refunded to the City; the TPMPD may then establish its own change fund. DISCUSSION The attached proposed draft resolution will revise the existing General Fund change fund level for the City of Tukwila Parks and Recreation Department as follows: Parks and Recreation General Fund 000 $150.00 Once the City Council approves the revision of the existing change fund level for the City of Tukwila Parks Recreation Department through the repeal of Resolution No. 1754, an internal accounting journal entry will be processed through the General Ledger to adjust the funds. RECOMMENDATION The Council is being asked to consider this item at the February 13, 2012 Committee of the Whole meeting and subsequent February 22, 2012 Regular Meeting. ATTACHMENTS Resolution in draft form Copy of Resolution No. 1754 31 32 r. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REDUCING THE CHANGE FUND LEVEL FOR THE PARKS RECREATION DEPARTMENT, AND REPEALING RESOLUTION NO. 1754. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1754, passed December 5, 2011, and WHEREAS, the Change Fund level established by Resolution No. 1754 for the Parks Recreation Department was $300.00, which included $150.00 for the former City of Tukwila Pool; and WHEREAS, there is a need to reduce the Change Fund level in the General Fund 000 for the Parks Recreation Department to $150.00 due to formation of the Tukwila Metropolitan Park District; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department General Fund 000 100.00 Finance Department Water Fund 401 100.00 City Clerk's Office General Fund 000 100.00 Seattle Southside Visitor Center Hotel /Motel Tax Fund I 101 100.00 Municipal Court General Fund I 000 300.00 Parks and Recreation General Fund 000 399-99 150.00 Golf Course Foster Golf Course Fund 411 1,200.00 (or less as needed) W: \Word Processing \Resolutions \P &R Dept- Reduce Change Fund Level 1 -24 -12 LJ:bjs Page 1 of 2 33 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund I 000 I 800.00 Police Investigation/Tukwila General Fund 000 10,000.00 Fire Department General Fund 000 350.00 Parks and Recreation General Fund 000 500.00 Public Works Division II General Fund 000 350.00 Public Works Division I General Fund 000 200.00 Section 3. Resolution No. 1754 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \P &R Dept- Reduce Change Fund Level 1 -24 -12 LJ:bjs Page 2 of 2 34 City of u la Washington Resolution No. —j5j-5 y A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A SECOND FINANCE DEPARTMENT CHANGE FUND LEVEL, AND REPEALING RESOLUTION NO. 1721. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1721, passed July 19, 2010; and WHEREAS, the Change Fund levels established by Resolution No. 1721 included only one Change Fund level for the Finance Department, from the Water Fund -401; and WHEREAS, there is a need to establish a second Change Fund level from the General Fund -000 in the amount of $100.00 for the Finance Department for operational efficiency and improved customer service; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department Finance Department City Clerk's Office Seattle Southside Visitor Center (Municipal Court Parks and Recreation Golf Course General Fund water Fund General Fund IHotel /Motel Tax Fund (General Fund (General Fund Foster Golf Course Fund W: \Word Processing \Resolutions \Finance Dept- Second Change Fund Level 11 -3 -11 RT:bjs 000 I 100.00 401 I 100.00 000 100.00 101 I 100.00 000 I 300.00 000 I 300.00 411 1,200.00 (or less as needed) Page 1 of 2 35 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department lGeneral Fund 000 800.00 Police Investigation /Tukwila lGeneral Fund 000 10,000.00 Fire Department lGeneral Fund 000 350.00 Parks and Recreation !General Fund 000 500.00 Public Works Division II !General Fund 000 350.00 Public Works Division I lGeneral Fund 000 200.00 Section 3. Resolution No. 1721 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 4 rt lf day of 2011. ATTEST /AUTHENTICATED: 0 1 F 7 Z.Av Christy O'Flah6ity, CMC, City ClerVI _Z*�a4 Allan Ekberg, Council Prgaident APPROVED AS T ORM BY: Sh M. KeA Chy_Attom Filed with the City Clerk: I Passed by the City Council:_I -(I Resolution Number: 'OS N W: \Word Processing \Resolutions \Finance Dept- Second Change Fund Level 11 -3 -11 RT:bjs Page 2 of 2 36 FINANCE AND SAFETY COMMITTEE Meeting Minutes February 7, 2012 5:15p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller Staff: David Cline, Mike Villa, Peggy McCarthy and Kimberly Matej Guest: Chuck Parrish CALL TO ORDER: Chair Quinn called the meeting to order at 5:17 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Parks Recreation Change Fund Staff is seeking Council approval of a resolution that will reduce the Parks Recreation Department change fund from $300 to $150. The original change fund of $300 included $150 for the Pool. Now that Pool falls under the Tukwila Metropolitan Park District, the $150 change fund will be returned to the City and the Metropolitan Park District will establish its own fund as appropriate. This will require the repeal of Resolution No. 1754. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 13 COW FOR DISCUSSION. B. Animal Control Update As information only, staff provided a brief overview of the background of animal control services currently provided to the City by King County. On July 1, 2010, the City entered into a 2 /z year contract with Regional Animal Services of King County (RASKC) for animal control services which will expire on December 31, 2012. With the expiration of the contract approaching, the City is now faced with considering three options: Continue to contract with RASKC for an additional three years Create a sub regional private public partnership with another city Create a Tukwila animal control program Discussion ensued among Committee Members and included program costs, cities that have pulled out of RASKC (Auburn) or are considering, and other calculated and/or potential programs risks. Currently, King County is subsidizing the RASKC contract, and Tukwila costs for 2013 are estimated to be $69,705. This subsidy will be guaranteed for the next contract (three years). Based on the discussion, Committee Members concurred with staff's recommendation that the City provide a first non binding statement of interest to RASKC regarding a new /additional contract by February 14, 2012. However, staff will continue to explore other opportunities for animal control services and continue to discuss service concerns and opportunities with RASKC. Committee Members were in agreement that if there are no significant changes in contract discussion (numbers and cities participation) staff does not need to bring this item back to Committee for the second non binding statement which must be submitted by May 1, 2012. Regardless, staff will return to Committee sometime in May when there is a draft contract. SUBMIT NON BINDING LETTER PER COMMITTEE RECOMMENDATION. 37