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HomeMy WebLinkAboutCOW 2012-02-13 Item 3C - Resolution - Interlocal Agreement Regarding Regional Fiber ConsortiumCOUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Dale Prepared by Mayors review Coz}ncil- reviex 02/13/12 MM /BG �Jv 02/21/12 MM /BG 3. ITEM INFORMATION STAFF SPONSOR: M.MIOTKE /B.GIBERSON ORIGINALAGFNDADATI.: 2/13/12 ,V;FNDA hrrNi T n,I,r. Interlocal agreement authorizing the City to join the newly- reformed Community Connectivity Consortium C \'I'I3GOR1 ®.Discus.rian ❑Motion ®Resolution ❑Ordinance BiclAward Puhlic.Hearing Other Altg Date 02113112 Ali g Date Mtg Date 02121112 Altg Date IAltg Date Mtg Date Mtg Date S1'O NS0)It Council Mayor 1 4R DCD Finance Fire IT Pe:R Police PIV SPONSOR','; A resolution authorizing the Mayor to sign an updated Interlocal Agreement is required for SUwIN9, \RY the City of Tukwila to continue to be a participating agency in the newly- reformed Community Connectivity Consortium (CCC), previously known as the Regional Fiber Consortium, with other government agencies for the construction and management of fiber optic projects for the benefit of all agencies. The Council is being asked to consider and approve the resolution and associated plan to become a member. RY cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/24/12 COMMITTEE CHAIR: ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works IT Departments C0MN7rrrl Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXIT {Nm'ruizI. Rl.,()UIRI AMOUNTBUDGETED APPROPRIATION REQUIRED $0 $5,000 Contingency $0 Fund Source: AT THIS TIME, NO FUNDS ARE REQUIRED FOR JOINING THE CCC,CONTINGENCY FUNDED IN IT BUDGET. Conznzents: Contingency fund for CCC overhead expense and /or annual project maintenance costs MTG. DATE 02/13/12 02/21/12 MTG. DATE 02/13/12 02/21/12 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 01/20/12 Resolution in draft form Ordinance adopted by City of Kirkland Charter /Bylaws of the Community Connectivity Consortium Interlocal Agreement, Fast Facts Sheet, Resolution #1708, passed by City Council 4/5/10. Minutes from the 1/24/12 Utilities Committee meeting 39 .s City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Mary Miotke, IT Director Bob Giberson, PW Directo Jg DATE: January 20, 2012 SUBJECT: Updated Interlocal Agreement for Regional Fiber Consortium ISSUE A resolution authorizing the Mayor to sign an updated Interlocal Agreement is required for the City of Tukwila to continue to be a participating agency in the newly- reformed Community Connectivity Consortium (CCC) Public Corporation, previously known as the Regional Fiber Consortium (originally authorized by Resolution No. 1708, passed on 04/05/10). BACKGROUND In 2003, the City of Kirkland entered into an interlocal agreement with the University of Washington, the Lake Washington School District, and the City of Bellevue to jointly construct and manage fiber optic projects for economies of scale and mutual benefit as the Regional Fiber Consortium. Other interested governmental agencies have joined the consortium since then, including the City of Tukwila, authorized by Council with Resolution No. 1708 in April of 2010. Based on discussions between legal counsels of various members, the form of the organization has been changed to a Public Corporation as opposed to an entity created by an Interlocal Agreement. This change is desirable because it provides Tukwila and other member jurisdictions with better protection from legal liability for the actions of the consortium. The current membership (including entities that have already signed the previous ILA and entities that would like to sign the proposed ILA) has grown to include Bellevue College, Bellevue School District, City of Algona, City of Auburn, City of Bellevue, City of Federal Way, City of Kent, City of Kirkland, City of Pacific, City of Puyallup, City of Renton, City of Seattle, City of Tukwila, Evergreen Medical Center, Lake Washington School District, Renton School District, University of Washington, and Valley Communications Center. The CCC's website is www.communitvconnectivitv.orq. The site is new and content will continue to be added, along with the names of member agencies as their individual interlocal agreement approval process becomes finalized. A CCC Fast Facts info sheet is attached to this memo for general informational purposes. DISCUSSION The new interlocal agreement achieves the following: Establishes a nine member Governance Board. Provides for joint ownership of future fiber resources. Provides a framework for managing decision making and funds. Names the consortium the "Community Connectivity Consortium." 41 INFORMATIONAL MEMO Page 2 Simplifies future changes by defining the Board's responsibilities to include creation and management of administrative policies. Allows for the Executive Board to develop financial policies and practices along with a five -year strategic plan to be delivered to the membership for 2013/14. This re- formation process did not allow time for formal requests for budget to go into member's 2012 budgets. CCC will be operating on a project contribution basis in 2012 the same basis the consortium has been operating under for the past 10 years. However, because there may be overhead costs (such as legal and consultant time) for the Public Corporation or fiber project maintenance /repair costs, each member agency was asked to earmark $5,000 in their individual budgets as contingency funding. The City of Tukwila has interest in participating in the consortium for a number of reasons: to efficiently achieve redundant fiber paths to City facilities both north and south of 1 -405; install an active fiber connection to the City's records center at Sabey; and facilitate connectivity to other Valley City campuses and agencies of interest such as Valley Communications and SCORE Jail for Public Safety needs. With additional fiber installed in conduit along the entire Interurban corridor, the City would be able to add CCTV cameras to the Interurban signals and have access to the controllers in the field from the City's traffic operations center. The CCC members have high interest in connecting to Sabey as well, and plan on using current grant funds to connect the consortium's fiber ring to the Sabey facilities. Because the planned path travels through the City of Tukwila, it is in the best interest of the City to be a participating member and have our staff at the discussion table as soon as possible. Outside commercial vendors such as Integra Telecom and Rapid Ride are also interested in partnering with CCC and the City of Tukwila using existing conduit. To achieve the City of Tukwila's goals for connectivity, the cost could be very minimal, or even largely reliant upon in -kind contributions with such cooperative partnerships. Project details are under discussion and will be brought to Council as separate initiatives. RECOMMENDATION The Council is being asked to consider this item and approve the resolution at the February 13, 2012 Committee of the Whole meeting and subsequent February 21, 2012 Regular Meeting. ATTACHMENTS Resolution in draft form Ordinance adopted by City of Kirkland Charter /Bylaws of the Community Connectivity Consortium Interlocal Agreement Fast Facts Sheet Resolution #1708, passed by Tukwila City Council 4/5/10 C: ltemp \Content.Outlook\TD8KICPZII nfoMemoFiberConsortiu m012412. doc 42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ACKNOWLEDGING THE FORMATION OF THE COMMUNITY CONNECTIVITY CONSORTIUM (CCC), A PUBLIC CORPORATION, AND APPROVING ITS CHARTER; AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT TO JOIN THE CCC —ALONG WITH OTHER GOVERNMENT AGENCIES FOR THE CONSTRUCTION AND MANAGEMENT OF FIBER OPTIC PROJECTS; AND REPEALING RESOLUTION NO. 1708. WHEREAS, the City of Tukwila is a participant and member of the Regional Fiber Consortium, the purpose of which is to construct and operate regional fiber optic facilities; and WHEREAS, the current members of the Regional Fiber Consortium, along with new local government agencies, wish to establish a public corporation called the Community Connectivity Consortium (CCC) and enter into a new interlocal agreement that updates and streamlines the CCC's policies and procedures; and WHEREAS, the purpose of the CCC is to acquire, construct, operate, manage and maintain a regional communications network that meets the needs of community institutions including, but not limited to, government agencies, hospitals, schools and universities, and WHEREAS, Chapter 39.34 RCW authorizes the City of Tukwila to enter into an interlocal cooperation agreement to perform any governmental service, activity or undertaking that each contracting party is authorized by law to perform, and RCW 35.21.730 through 35.21.759 authorizes the formation of a public corporation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Tukwila hereby acknowledges the creation of a public authority by the City of Kirkland designated as the Community Connectivity Consortium. The ordinance adopted by the City Council of the City of Kirkland, along with a Charter for the CCC, are attached hereto as Exhibits A and B respectively. The City Council of the City of Tukwila hereby endorses the formation of W: \Word Processing- City \Resolutions \Community Connectivity Consortium 1 -9 -12 MM:bjs Page 1 of 2 43 the CCC by the City of Kirkland with the approval of such ordinance and Charter substantially in the form presented to this Council. Section 2. The Mayor of the City of Tukwila is hereby authorized and directed to execute on behalf of the City of Tukwila an interlocal agreement substantially similar to that attached as Exhibit C, entitled "Interlocal Agreement Establishing the Community Connectivity Consortium." Section 3. The CCC is an independent legal entity exclusively responsible for its own debts, obligations and liabilities. All liabilities incurred by the CCC shall be satisfied exclusively from the assets and credit of the CCC. No creditor or other person shall have any recourse to the assets, credit or services of the City of Tukwila on account of any debts, obligations, liabilities, acts or omissions of the CCC. Section 4. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Resolution No. 1708 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 1 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Verna Seal, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachments: Exhibit A, Ordinance adopted by the City Council of the City of Kirkland Exhibit B, Charter of the Community Connectivity Consortium Exhibit C, Interlocal Agreement Establishing the Community Connectivity Consortium W: \Word Processing- City \Resolutions \Community Connectivity Consortium 1 -9 -12 MM:bjs Page 2 of 2 ii Exhibit A ORDINANCE 0 -4325 AN ORDINANCE OF THE CITY OF KIRKLAND CREATING THE COMMUNITY CONNECTIVITY CONSORTIUM, A PUBLIC CORPORATION AND APPROVING ITS CHARTER. WHEREAS, the City of Kirkland is a participant in the Regional Fiber Consortium, which is comprised of local government agencies for the purpose of acquiring, constructing, operating, managing and maintaining a regional communications network that meets the needs of community institutions, including but not limited to government agencies, hospitals, schools and universities; and WHEREAS, the Regional Fiber Consortium members operate pursuant to an interlocal agreement entitled General Terms and Conditions; WHEREAS, the current Regional Fiber Consortium Members, along with prospective new members would like to adopt a new Interlocal Agreement Establishing the Community Connectivity Consortium C' Interlocal Agreement'l pursuant to RCW 39.34 and form a public corporation pursuant to RCW 35.21.730 through 35.21.759 to govern their continued operations; and WHEREAS, the Interlocal Agreement and the Charter of the Community Connectivity Consortium ("Charter'l has been approved by at least nine (9) prospective Consortium Members, which constitutes authorization for proceeding with formation with the Consortium under the Interlocal Agreement; NOW, THEREFORE, the City Council of the City of Kirkland does ordain as follows: Section 1. The Charter of the Consortium, attached hereto as Exhibit A and incorporated herein, is hereby approved. The Charter shall be issued in duplicate originals, each bearing the seal of the City of Kirkland attested by the City Clerk. One original shall be filed with the City Clerk. A duplicate original shall be provided to the Consortium. Section 2. The Consortium shall commence existence upon the fulfillment of each of the following: (1) The governing bodies of at least nine (9) Consortium Members have approved the creation of the Consortium by the City of Kirkland; (2) This Ordinance shall become effective; and (3) The Charter shall have been executed, and the Charter shall be on file with the City Clerk. 45 0 -4325 Section 3. This ordinance shall be in force and effect five days from and after its passage by the Kirkland City Council and publication pursuant to Section 1.08.017, Kirkland Municipal Code in the summary form attached to the original of this ordinance and by this reference approved by the City Council. Passed by majority vote of the Kirkland City Council in open meeting this 18th day of October, 2011. 2011. Signed in authentication thereof this 18th day of October, MOOR Attest: City Cit''rk Approved as to Form: A-) A n.._ City Attorney f l; -2- W Exhibit B CHARTER OF THE COMMUNITY CONNECTIVITY CONSORTIUM, A WASHINGTON PUBLIC CORPORATION ARTICLE I NAME AND SEAL The name of this corporation shall be the "'Community Connectivity Consortium" ("Consortium'. The corporate seal of the Consortium shall be a circle with the name of the Consortium and the word `SEAL" inscribed therein. ARTICLE II AUTHORITY FOR CONSORTIUM; LIMIT ON LIABILITY Section 1. Authority. The Consortium is a public corporation organized pursuant to. Revised Code of Washington ("RCW'j 35.21.730 through 35.21.759, as the same now exist or may hereafter be amended, or any successor act or acts (the "Act'), Ordinance No. 4325 of the City of Kirkland, passed on October 18, 2011 and the Interlocal Agreement Establishing the Community Connectivity Consortium adopted and approved by Consortium Members, a copy of which is attached hereto as Exhibit A and incorporated herein by this reference ('Interlocal Agreement'. Section 2. Limitation on Liability. All liabilities incurred by the Consortium shall be satisfied (a) in the case of obligations or liabilities of the Consortium which are not limited. recourse in nature, exclusively from the assets, credit, and properties of the Authority, or (b) in the case of obligations or liabilities of the Authority which, by their terms, are limited recourse obligations, from such assets, properties or revenue of the Authority as shall be specifically pledged thereto or otherwise identified as being the source of payment of such limited recourse obligations or liabilities, and no creditor or other person shall have any right of action against or recourse to Consortium Members, their assets, credit or services on account of any debts, obligations, liabilities or acts or omissions of the Consortium. Section 3. Liability of Consortium and Consortium Members. The following disclaimer shall be printed or stamped on all contracts or other documents that may entail any debt or liability by the Consortium: The Community Connectivity Consortium ("Consortium's is a public corporation organized pursuant to the ordinances and approvals of the Consortium Members and RCW 35.21.730 through 35.21.759 and RCW Chapter 39.34. RCW 35.21.750 provides as follows: "[A]II liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission, or authority and no creditor or other person shall have any right of action against the city, town, or county creating such corporation, commission or authority on account of any debts, obligations, or liabilities of such public corporation, commission, or authority." In no event shall the obligations of the Consortium be payable by recourse against any properties, assets or revenues of the Consortium Members, the State 47 of Washington or any other political subdivision of the State of Washington. No person to whom such obligations are owed shall have any recourse or right of action against the Consortium Members, the State of Washington or any other political subdivision thereof on account of such obligations. Any of the Consortium Members may, by ordinance or contract or pursuant to interlocal agreement, agree to pay (on a contingent basis or otherwise) all or any portion of the obligations of the Authority; however, (1) no Member shall be obligated beyond the proportion of sum specified by ordinance or contract; and (2) no Member shall be obligated, directly or indirectly for the obligations of another Member. ARTICLE III DURATION The duration of the Consortium shall be perpetual except as provided in the Interlocal Agreement. ARTICLE IV PURPOSE The purpose of the Consortium is to acquire, construct, operate, manage and maintain a regional communications network that meets the needs of community institutions, including but not limited to government agencies, hospitals, schools and universities. ARTICLE V POWERS The Consortium shall have and may exercise all lawful powers conferred by state laws, the Interlocal Agreement, this Charter and its Bylaws that are consistent with the purpose of the Consortium. The Consortium in all of its activities and transactions shall be subject to the powers, procedures, and limitations contained in the Interlocal Agreement, this Charter and the Bylaws. ARTICLE VI CONSORTIUM MEETINGS AND BOARD RESPONSIBILITIES Section 1. Consortium Initial Meeting. Upon issuance of this Charter, there shall be an initial meeting of Consortium Members within 60 days. At the initial meeting, Consortium Members shall adopt the Consortium's Bylaws and elect the Consortium Board. The Bylaws shall be approved and a Board member shall be deemed elected to the Board if they receive a majority vote of all Consortium Members with voting member status. Thereafter, the Board shall manage and oversee the Consortium's activities, in accordance with the Interlocal Agreement. Section 2. Board Meetings and Membership Meetings. The Board shall meet as necessary to oversee the operations of the Consortium. After the initial meeting, the Consortium Members shall meet no less than once per year. To the extent required by law, notice of EN Consortium meetings shall be given in a manner consistent with RCW Chapter 42.30, the Open Public Meetings Act. Section 3. Board Composition, Powers and Responsibilities. A. Composition. The composition of the Consortium Board shall be set forth in the Consortium Bylaws, provided that the composition of the Consortium Board may not be changed without the approval of 75% or more of the Voting Members of the Consortium. The Consortium Board shall recommend a representative composition of the Board at the Annual Meeting. B. Consortium Board Terms. The Consortium Board terms shall be set forth in the Consortium Bylaws. C. Powers. The Consortium Board shall govern the Consortium. The powers of the Consortium Board shall be to: (1) develop and recommend the Consortium's Bylaws for approval by the Consortium Members; (2) create Consortium work programs; (3) determine services to be provided; (4) develop an annual budget for adoption by Consortium Members; (5) review and propose a membership policy; (6) recommend a fee policy for approval by the Consortium Members; (7) make purchases or contract for services to accomplish the purposes of the Consortium; (8) enter into agreements with third parties for goods and services as necessary to carry out the Consortium's purposes; (9) hire staff, consultants or private vendors as necessary; (10) identify and contract for the services of Fiscal Agent for the purposes of carrying out and recording Consortium financial transactions; (11) approve expenditures of funds; and (12) conduct any and all other business allowed by applicable law. The incurrence of debt by the Consortium requires the prior approval of all of the governing bodies of current Voting Members. D. Responsibilities of Consortium Board Members. Consortium Board Members shall participate fully in matters before the Board, attend all meetings, advocate on behalf of the Consortium, and contribute expertise to guide decisions. E. Bylaws. The Consortium Members shall adopt Bylaws that govern Consortium operations and decision making. F. Consortium Membership. Membership in the Consortium shall be limited to government agencies authorized to become signatories to an Interlocal Agreement as authorized by RCW 39.34.030, and who contribute assets, resources, and /or shared services for the benefit of members. The addition of new members shall be subject to the approval of a simple majority of the Consortium Board, as established by the Consortium, to manage its operations. ARTICLE VII VOTING In conducting Consortium business, Voting Members will cast a single vote with all votes being equal. A meeting quorum for Board Meetings shall be considered to be a simple majority of the Board Members. A meeting quorum for Consortium Member meetings shall be a simple majority of Voting Members. It is the desire of the Consortium that decisions be made by consensus, but a simple majority vote of all of the Voting Members present, either in person, electronically or by proxy, shall decide matters at Consortium Member meetings. A simple majority vote of all of the board members present, either in person, electronically or by proxy, shall decide matters at Consortium Board meetings. A second vote may be called in the event of a tie to arrive at a decision. A second tie will table the discussion until the next regularly scheduled meeting. ARTICLE VIII FINANCE AND BUDGET The Consortium Board is authorized to accept grants and such other financial opportunities as may arise in order to accomplish the purposes of the Consortium consistent with Chapter 39.34 RCW. The Consortium is empowered to receive all funds and assets allocated to it by its members. The Consortium Board may establish partnerships with public and private corporations or entities as allowed by law. The Consortium Board shall recommend an annual budget for adoption by the Consortium Members. A. Ownership of Property. The Consortium may own real and personal properties. Ownership of assets, such as fiber strands, equipment or software, shall be defined in the allocation noted within any Consortium Project Agreement to which the Member is signatory. Assets deemed surplus by participants in a Project Agreement shall be held by the Consortium in an Asset Bank administered by the Consortium Board for the benefit of the Consortium Members. Future allocation of.surplus assets shall be at the discretion of the Consortium Board. Existing assets owned by the Consortium Members may be transferred to the Consortium for the benefit of Consortium Members at the owner's discretion. B. Retained Responsibility and Authority. Consortium Members retain the responsibility and authority for managing and maintaining their own internal Fiber Optic systems, including security and privacy of all data which may be linked to the Consortium's network. C. Fiscal Agent. The Fiscal Agent refers to that agency or government that performs all accounting services for the Consortium as it may require, in accordance with the requirements of Chapter 39.34 RCW. The Consortium Board shall appoint a Fiscal Agent for the Consortium. The Fiscal Agent shall have a non voting, ex officio seat on the Consortium Board if the agency is not serving on a Consortium Board seat. D. Intergovernmental Cooperation. The Consortium will cooperate with federal, state, county, and other local agencies to maximize use of any grant funds or other resources and enhance the effectiveness of the Consortium systems, programs and projects. E. Voting Members. Voting Members shall contribute to the Consortium in accordance with the fee policy adopted by the Consortium Membership. 50 ARTICLE IX. CONSTITUENCY There shall be no constituency of the Consortium. ARTICLE X AMENDMENT OF CHARTER AND BYLAWS Section 1. Amendments to Bylaws. The Board may propose amendments to the Bylaws for consideration and voting by the general membership at a general membership meeting. Amendments to the Bylaws shall be deemed approved if the amendment proposal receives affirmative votes from a majority of all Voting Members. Section 2. Amendments to Charter. Proposals to amend this Charter shall be submitted to the Board for review. If the Board recommends approval of the Charter amendment, the amendment proposal shall be submitted to the governing bodies of the Consortium Members. The proposed amendment shall not be effective until approved by the governing bodies of at least 75% of all Voting Members. ARTICLE XI COMMENCEMENT The Consortium shall commence its existence effective upon the issuance of its Charter as sealed and attested by the City Clerk of the City of Kirkland, as provided in the Ordinance adopting this Charter. ARTICLE XII DISSOLUTION Dissolution of the Consortium shall be in the form and manner set forth in the Interlocal Agreement and as may be required by state law. CERTIFICATE I, the undersigned, City Clerk of the City of Kirkland, Washington, do hereby certify that the attached CHARTER OF THE COMMUNITY CONNECTIVITY CONSORTIUM, A WASHINGTON PUBLIC CORPORATION is a true and correct origin of such Charter as authorized by Ordinance No. 4325 of the City of Kirkland, this 2/ of fob 2011. m a C:�4 City Clerk of the City of Kirkland, Washington 51 52 Community Connectivity Consortium Bylaws Purpose The purpose of these Bylaws is to establish the means by which the Community Connectivity Consortium (hereinafter "Consortium shall regulate and direct itself and identify and document the Consortium's operating procedures and principles for management of the Consortium's business activities by the Consortium's Board. 2. Goals and Principles The guiding operating principles of the Consortium are to: Provide for efficient, flexible, robust, secure and cost effective communications; resiliency for disaster recovery, emergency and public safety connectivity, disaster recovery and business continuity for Members and constituents; improved inter agency communications; and an open access network to serve communities and their anchor institutions. Optimize use of the Consortium's assets through: (1) efficient administration; (2) effective policies and procedures; (3) capable execution of projects; and (4) adequate record keeping, documentation and inventory of Consortium operations and assets. Effectively leverage member and Consortium resources to obtain grant funding, develop shared resources for the benefit of Members, and develop fiscal opportunities that support the Consortium's goals. Work collaboratively to optimize available resources, including knowledge, pathway, design, assets, budget, administration, and any other expertise necessary in a manner that is equitable and flexible across the long term. 3. Agreement These Bylaws shall be reviewed and recommended by the Consortium Board to the Consortium Members for adoption. These Bylaws may be amended upon recommendation by the Consortium Board to the Consortium Members for adoption of any changes with the approval of at least a majority of all Voting Members. These Bylaws shall be reviewed annually by the Consortium Board. CCC Bylaws Page 1 of 8 (07.13.11 rev) 53 4. Operating Committees Boards A. Composition of Consortium Board. The Consortium Board is comprised of representatives appointed by member agencies. These representatives should possess the special knowledge required to participate in the conduct of Consortium business and should include the Chief Information Officer, Information Technology Director, or other designee. The initial Consortium Board shall be made up of four Core and five At -Large seats. The initial Core seats of the Consortium Board are the original signers of the first interlocal agreement that established the Consortium (the University of Washington, the Lake Washington School District, City of Bellevue and the City of Kirkland) and have made significant investments to establish the initial backbone of the Consortium network. The At -Large seats are open to all voting members of the Consortium. The Consortium Board shall represent the diversity and perspectives of the Consortium members and shall strive to balance the Board seats with a mix of anchor institutions considering types of organizations (e.g., government, education and health care, etc.), geographic representation (e.g., Seattle, east King County, south King County, etc.), and other categories that may arise. The Consortium Board shall recommend a representative composition of the Board at the Annual Meeting. The Consortium may change the composition and number of Board positions including the number of Core and At -Large seats —as the needs of the Consortium may dictate. Any change to the composition of the Consortium Board shall require the approval of at least 75% of all Consortium Voting Members. B. Consortium Board Terms. The initial At -Large seats shall be elected by the Consortium Voting Members for one, two or three -year staggered terms to minimize turnover and ensure continuity in the Board. Thereafter, all seats shall serve a three year term. At -large terms shall be: two at -large Members elected for a one year term, two at -large Members elected for a two year term, and one at -large Member elected for a three year term. Board Members, at their first meeting, will use a random selection method to determine the term of each At- large seat. Elections shall take place at the Consortium's Annual Meeting, The Core seats shall have a three year term. At the conclusion of each three year term the Consortium Board will review the makeup of the Core seats based on sunk investments, level of effort towards Consortium goals (e.g., project management, engineering, regional coordination, administrative, etc.), budget contributions and any other factors demonstrating on -going commitment and achievement and propose any appropriate changes in Core seat assignment. If a seat is vacant and the Consortium Member is not able to replace its representative, the Consortium Board may elect another Member or hold an election to fill the remaining term of the seat. C. Operating Committees. The Members of the Consortium Board shall appoint Consortium Members to such operating committees as deemed necessary by the Board to assist in the operations of the Consortium. The Consortium Board may, at its discretion, vote on the formation of such CCC Bylaws Page 2 of 8 (07.13.11 rev) 54 committees as necessary for the orderly business operation of the Consortium. Possible future committees are Operations, Finance, and Nominating. D. Consortium Officers. The Consortium Board shall select a Chair, a Vice Chair and a Secretary. The Vice -Chair will act as Board Chair in the absence of the Chair. The Chair, Vice -Chair and Secretary shall each serve a two -year term. In the event a Chair is unable to complete its term, the unfilled portion shall be filled by the Vice Chair. If the Vice -Chair is vacated, the Board or Committee shall elect a new Vice Chair. The election of officers is at the discretion of the Consortium Board and may be by written, electronic or verbal ballot. The Consortium Board shall select a Chair and Vice -Chair for any committees it creates. The duties of any Consortium officers shall be those normally associated with the office and include chairing meetings, coordinating agendas, acting on behalf of the Consortium as directed by Board action, and other duties to ensure the effective and efficient operations of the Consortium. E. Consortium Board Member Responsibilities. Consortium Board Members shall participate in the preparation of the annual budget recommendation to be presented for Member adoption at the Consortium's Annual Meeting. The budget document shall contain, at a minimum, an annual report including significant project update reports. The Consortium Board Members shall stay informed on or be directly engaged in the activities of Consortium committees and projects to fulfill the Consortium Board's oversight role of ensuring adequate progress and achievement of goals. Consortium Board Members may contribute resources towards efficient operation of the Consortium, including but not limited to staff expertise, time and effort for outreach and coordination, materials, budget commitments, etc. F. Member Responsibilities. Any Member may attend any Board or committee meeting and is encouraged to participate as. much as feasible. Members shall represent the interests and legal obligations of their agencies in all matters. Members shall also be the liaison to their organizations and facilitate effective communications and coordination on behalf of their agency. The Consortium will not reimburse a Member for its time serving on the Consortium Board or operating committees. No Member will be an agent of the Consortium or has the power to bind the Consortium in any manner solely by virtue of such Member's Consortium Membership. G. Removal of Officers. Consortium Board Officers may be removed, with cause, at any meeting of the Consortium Members. Notice of such action will be published as an agenda item and voted on by the Consortium Voting Members. Committee Officers may be removed by the Consortium Board at any of the Board meetings. 5. Membership Policy CCC Bylaws Page 3 of 8 (07.13.11 rev) 55 A. Membership Types. There are two Membership Classes Voting and Non Voting. The Consortium shall maintain a Membership roster designating Voting and Non Voting members. B. Voting Members. Voting Members shall enjoy full privileges, including voting, sharing of risks and rewards, ownership of assets, and other benefits. Voting Members are expected to positively contribute to Consortium governance and operation, provide in -kind contributions of conduit, staff time or funding and actively participate in meetings, Consortium projects, and regional activities that further the Consortium's mission. Voting Members who fail to actively participate during a four year period may, upon notice and by a vote of the Consortium Board, have their membership status changed to Non Voting Member based on a finding by the Board that the Member has not actively participated during the applicable four year period. C. Non Voting Members. Non Voting Members may participate in Consortium Project Agreements that are within and /or affect their jurisdiction, but are not required to actively participate in Consortium business or governance. Non Voting members may attend Consortium meetings and provide input but may not vote. Non Voting Members are not required to contribute to Consortium governance or operation and are not eligible for distribution of Consortium assets in the event of dissolution of the Consortium. D. Attaining Membership. A public agency desiring membership in the Consortium must express its interest in writing to the Consortium Board. The letter of interest should identify the type of membership sought and how the agency's interests align with the goals and principles of the Consortium. The Consortium Board shall review the request and take action accordingly: 1. Non Voting Members. For agencies seeking non voting membership because of limited and discrete interests (e.g., connecting a facility), the Consortium Board can take action on the membership request at its next available Board meeting. Non voting members should participate in committee and project meetings appropriate to their interests. 2. Voting Members. For agencies seeking full voting membership, the Consortium Board can consider the request, and if approved, allow immediate admittance as a non voting member. Prior to admittance as a full voting member, applicants must serve a one -year period as a non voting member. The one -year period begins when the Consortium Board approves the request after it reviews the letter of interest. During the one -year non voting period, the applicant should attend Board and /or committee meetings for one year to demonstrate sincere interest and willingness to actively participate and engage in the collaborative partnership. Final admittance as a full voting member is established by a majority vote of the full voting membership based upon demonstrated ability to develop and maintain effective partnerships in alignment with Consortium goals and objectives. CCC Bylaws Page 4 of 8 (07.13.11 rev) 56 E. Member Withdrawal. A Consortium Member may notify the Consortium of its intent to withdraw from this Agreement by written notice to the Consortium Board. Any commitment for the current calendar year shall be terminated upon such withdrawal. The Consortium Member withdrawing from the Consortium also forfeits any of the Consortium Member's proportional interest in Consortium assets including but not limited to: (1) ownership rights to hardware, software, fiber and /or services owned /provided by the Consortium, and (2) any funds associated with Consortium products and /or services. The Consortium Member seeking withdrawal shall continue full participation in any Consortium Project Agreements executed during the Membership period. A Member retains full ownership in assets designated as belonging to the Member in any Consortium Project Agreement but may elect to transfer assets back to the Consortium with the agreement of the Consortium Board. 6. Dispute Resolution Disputes regarding asset ownership or any other aspect of the Consortium's business activities shall be brought to the attention of the Consortium Board for resolution. In the event a resolution is not possible, either party to the dispute may escalate the issue to the Membership at the Consortium's Annual Meeting or a Special Meeting. The vote of the Membership shall be the final decision of the Consortium. 7. Meetings A. Frequency The Consortium Board shall conduct at a minimum an annual meeting of the Consortium Members, to be held on the second Thursday in May of each year at Bellevue City Hall at 2:00 p.m. Additionally, the Consortium Board shall meet not less than quarterly to conduct Consortium business and oversight. B. Notices Meeting notices shall be distributed 10 days in advance of Consortium Board and 30 days in advance of Consortium Members meetings. Such notices shall include an agenda covering topics to be discussed along with any materials related to matters up for a vote. C. Attendance It is the responsibility of each Consortium Member to fully participate in the governance of the Consortium. Consortium Members are encouraged to attend all meetings. D. Minutes Minutes shall be taken and made available to Members at Consortium Board and Consortium Members meetings. Meeting minutes shall be available no later than 15 days after the meeting's occurrence. E. Quorum, Voting A quorum shall be a simple majority of all Voting Members. Unless a different percentage is required by the ILA, the Charter or by law, action at any Meeting shall be action of the Consortium if the action is approved by at least a majority of those present at the meeting, provided a CCC Bylaws Page 5 of 8 (07.13.11 rev) 57 quorum is present. No action may be taken at a meeting at which a quorum is not present, except to adjourn the meeting to another time and /or place. 8. Fiscal Agent The Fiscal Agent for the Consortium shall be appointed by the Consortium Board for a term of three years. The City of Bellevue is the Consortium's current Fiscal Agent for monetary matters wherein the Consortium receives or spends funds on behalf of the Consortium. 9. Assets A. As described in the Consortium's Interlocal Agreement, the Consortium will maintain a bank of surplus fiber and other assets to be distributed to Members, for revenue generation and use by customers based on demonstrated need and for benefit to the Consortium and its Members' communities. Decisions regarding distribution of banked assets shall be at the discretion of the Consortium Board. B. An accurate asset inventory shall be maintained by the Consortium's Fiscal Agent and reported annually to the Membership. Consortium Members shall support the inventory by providing necessary documentation and information. C. Maintenance costs for assets such as banked fiber shall be evenly distributed to the Voting Members. In the event of a fiber break, the lead agency for the Project Agreement covering the cable installation shall immediately notify the Consortium and have the fiber repaired with all due diligence as described within the Project Agreement, passing costs to the appropriate Members upon receipt of the vendor's invoicing. The Consortium may own other assets related to the mission and goals of the Consortium. Such assets shall be maintained and inventoried and costs shared by the Voting Members through Consortium dues as approved in the annual Consortium budget. D. Allocation of assets for each project will follow these guidelines: a. Member funded projects: Asset ownership is determined in each Project Agreement and cost is prorated among the participating Members. b. Grant funded projects: All assets are owned by the Consortium and allocated by the Consortium Board based on the following priorities: i. Priority 1 To achieve the objectives of the grant project. If one of the objectives is a future capability, assets must be set aside for this until that project is ready. ii. Priority 2 To achieve objectives of Members who contribute to a grant project either through assets, right of way, staff time, facilities, or other contributions. iii. Priority 3 To achieve the objectives of Members who have a demonstrated need to use grant- funded assets. CCC Bylaws Page 6 of 8 (07.13.11 rev) MI iv. All Members requesting use of grant assets under Priority 2 and 3 must demonstrate necessity with a report or presentation showing needs analysis and how the assets will be used. v. All use must fit within grant guidelines and be tracked for grant audit purposes. vi. All unallocated assets will be retained in an Asset Bank for future needs. c. The following general rules shall be used as a starting point for discussion and negotiation of fiber allocation: i. To connect a facility: 6 strands (2 for primary, 2 for backup, 2 for spares) ii. For a traffic network: 12 strands for small to mid -size city, 24 strands for mid to large city. 10. Projects All Fiber Optic Projects among participating Members shall have a Consortium Project Agreement specifying the participating agencies, Lead Agency and project manager, route, assets, etc. as described in the Consortium Project Agreement Template. Projects will follow the template established for Consortium projects to ensure consistency. Each fully executed Project Agreement will be filed with the Fiscal Agent for record keeping purposes. The Lead Agency is responsible for the successful execution of Consortium Projects. 11. Procurement/Contracting For expenditures that flow through the Consortium, the Consortium shall adopt and be guided by the initial Fiscal Agent's Contracting Policy as the basis for all contracting /purchasing decisions. Contracts up to $50,000 may be approved and executed by the Consortium Board Chair or designee as contained in the Consortium. Contracts exceeding $50,000 shall require approval by the Consortium Board. 12. Staffing The Consortium Board may recommend to the Consortium Members staff positions necessary for the continued business operations of the Consortium. Such recommendation shall contain a compensation assessment and be included in the annual budget process 13.Amending Bylaws Except as otherwise provided herein, these Bylaws may be modified or amended by the general membership upon the recommendation of the Consortium Board. At a minimum, the Consortium Board shall, on an annual basis, review the current Bylaws and make recommendations regarding potential changes at the CCC Bylaws Page 7 of 8 (07.13.11 rev) 59 Consortium Members annual meeting. Amendments to the Bylaws must be approved by at least a majority of all Voting Members. Definition of Terms A. Asset Bank Fiber that is classified by the participants in a Project Agreement as surplus to the project and transferred to the Consortium for future use by the members; fiber that may be donated to the Consortium by a member for the future use by the members. B. Customer A customer of the Consortium is any entity that contracts for services from the Consortium. Said services may be the sharing of resources, network connectivity and other services as defined by the Community Connectivity Consortium Board. C. Consortium Proiect Aareement This is an agreement for a specific project with participating members that defines the contractual relationships between and amongst the members of the agreement. D. Fiscal Aaent An entity that handles fiscal matters for a group, including contracting, procurement, disbursement of payment funds, grant management, financial accounting for such funds as may be required, administrative record keeping, asset tracking, and the production of reports necessary to the conduct of the group's business activities. E. Interlocal Aareement— An agreement executed under RCW 39.34.030 that provides statutory authority for the formation of such agreements. Such agreements are limited to government entities /agencies. F. Lead Aaencv The participating agency designated by mutual consent in a Project Agreement and empowered to enter into contracts, oversee project construction and perform on -going maintenance responsibilities. G. Votina Member Any Consortium Member that provides assets, funding, staff or other shared resources for the benefit of the Consortium and participates actively in Consortium matters including the Consortium's annual meeting and committee /board assignments. H. Network A computer network is a group of devices interconnected for the purpose of communication. I. Non Votina Member Any Consortium Member that participates in specific project Consortium Project Agreements but not in the Consortium's business or oversight activities. THESE BYLAWS are adopted by resolution of the Community Connectivity Consortium Board this day of 2011. Secretary CCC Bylaws Page 8 of 8 (07.13.11 rev) 1 Exhibit C INTERLOCAL AGREEMENT ESTABLISHING THE COMMUNITY CONNECTIVITY CONSORTIUM THIS AGREEMENT "Agreement is entered into among the following public agencies organized under the laws of the State of Washington, hereinafter referred to as the "Members" which are parties signatory to this Agreement: (1) City of Bellevue; (2) City of Kirkland; (3) Lake Washington School District; (4) University of Washington; (5) Bellevue College; (6) Bellevue School District; (7) King County Public Hospital District No. 2 d /b /a Evergreen Healthcare; (8) City of Federal Way; (9) City of Renton; (10) Renton School District; (11) City of Seattle; (12) City of Algona; (13) City of Auburn; (14) City of Kent; (15) City of Pacific; (16) City of Puyallup; (17) City of Tukwila; (18) Valley Communications Center (collectively, the "Parties This Agreement shall take effect upon the signature of nine (9) or more of the Parties to this Agreement. This AGREEMENT replaces the previous Interlocal Agreement: General Terms and Conditions for Sharing Fiber Optic Installation Projects, which took effect on December 6, 2003 "Fiber Interlocal'), except for the limited purposes set forth in Section 5 of this Agreement. This Agreement is being made pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, and pursuant to the authority granted for formation of public corporations in RCW 35.21.730 through 35.21.759, and has been authorized by the legislative body of each jurisdiction signing this Agreement. RECITALS Whereas the University of Washington, Lake Washington School District, City of Kirkland and City of Bellevue signed Interlocal Agreement: General Terms and Conditions for Sharing Fiber Optic Installation Projects, effective December 6, 2003 "Fiber Interlocal for the purpose of outlining how the parties will work together on fiber optic projects for the benefits of all the participating parties and established the original backbone of the Fiber Consortium network through contributions of budget, fiber assets, conduit, right of way and staff expertise; and Whereas Evergreen Healthcare, Bellevue School District, City of Renton, Renton School District, Bellevue College, City of Seattle and City of Federal Way have signed the Fiber Interlocal and the joining amendments were fully executed by the participating parties; and Whereas all projects to be completed under the Fiber Interlocal were required to have a Fiber Optic Project Agreement signed by all participating parties specifying lead agency and participant roles, project schedule, budget, route, fiber allocation and ownership, points of demarcation, maintenance responsibilities, and other details of each project; and Consortium Interlocal Final Page 1 of 8 61 Whereas projects completed under a Fiber Optic Project Agreement defines the Fiber Consortium network, which is separate from each participating parties' networks unless transfers of a party's fiber assets were executed through a Fiber Optic Project Agreement; and Whereas the growing Fiber Consortium network with additional agencies in the process of joining and executing more projects has become cumbersome to manage under the current structure. The City of Algona, City of Auburn, City of Kent, City of Pacific, City of Puyallup, City of Tukwila, and Valley Communication Center have approved joining the Consortium and executed a joining Fiber Optic Agreement; and Whereas the members of the Fiber Consortium network are seeking grant opportunities to fund expansion to serve members' needs and has been successful in recent grant programs and thus the fiscal, administrative and project oversight responsibilities require more structure; and Whereas the forming of this Consortium pursuant to RCW 39.34.030 and RCW 35.21.730 through 35.21.759 will provide the additional structure that is required; and Whereas the rights established for each participant in each Fiber Optic Project Agreement shall not terminate with the replacement of the Fiber Interlocal. NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: ESTABLISHMENT OF THE CONSORTIUM The purpose of this Agreement is to create the Community Connectivity Consortium "Consortium The Consortium shall be created as a separate legal entity as authorized by RCW 39.34.030 and shall be a public corporation pursuant to RCW 35.21.730 through 35.21.759. Upon approval and execution of this Agreement and approval of the form of the Consortium Charter by nine (9) members, the Consortium Charter shall be adopted by Ordinance by the City of Kirkland and then executed and issued by the City of Kirkland. II. PURPOSE The mission of the Consortium is to create a vibrant and competitive region by providing connectivity services to meet the needs of our community institutions hospitals, universities, schools and government agencies. The Consortium shall have the following purposes: A. Create a regionally coordinated, open- access network that leverages the assets and resources of the members using strategic opportunities to provide low -cost, stable, robust, efficient connectivity services to members and their communities. Consortium Interlocal Final Page 2 of 8 62 B. Ensure the network infrastructure remains free of encumbrance and can be used for innovative opportunities by members. C. Develop and enhance working relationships among members and explore ways to the use the network collaboratively to make our community a better place to live, work and play by sharing risks and rewards equitably. D. Explore public /private partnerships to the benefit of the members and member communities. E. Achieve economies of scale through collaboration and coordination of projects and investments. F. Balance current needs with future needs in decision making to achieve lower long -term costs. PARTIES TO AGREEMENT Each Party to this Agreement certifies that it intends to and does contract with all other Parties who are signatories of this Agreement and, in addition, with such other Parties as may later be added to and become signatories of this Agreement. Each current and all future signatories to this Agreement shall be considered Parties hereto so long as the signatory is a Voting Member of the Consortium. IV. MEMBERSHIP /MEETINGS Membership in the Consortium shall be limited to government agencies authorized to become signatories to an Interlocal Agreement as authorized by RCW 39.34.030, and who contribute assets, resources, and /or shared services for the benefit of Members. The addition of new Members shall be subject to the approval of a simple majority of the Consortium Board, as established by the Consortium, to manage its operations. V. GENERAL PROVISIONS A. Duration: This Agreement shall commence upon full execution and continue to remain in existence as long as it has Consortium Members. B. Work Prod uct/Confidentiality: All work product including records, data, information, documents, files, designs, sketches, finished or unfinished documents or other documents, material or data produced in performance of this Agreement shall become the property of the Consortium. All such work product shall be kept confidential by all of the Consortium Members and the Member's employees and agents and shall not be made available to any individual or organization by any Consortium Member without the prior written consent of the Consortium Board or unless required pursuant to court order, the Public Disclosure Act RCW 42.56 or other applicable law. Consortium Interlocal Final Page 3 of 8 63 C. Termination: Upon 180 days written notice by a Consortium Member, this Agreement may be terminated and /or dissolved by a vote of 3 of the voting Consortium members at the next Consortium annual meeting. In the event this Agreement is terminated and /or dissolved, assets shall be distributed by the Consortium Board among Consortium Members after paying or making provisions for the payment of all debts, obligations, liabilities, costs and expenses of the Consortium. The distribution shall be based on the following: 1. Non -cash assets contributed without charge by a Consortium member shall revert to the contributor. If the contributor is no longer a member, then the asset shall be treated as if it was acquired with Consortium funds. 2. The Consortium Board shall conduct a valuation of all remaining assets. Assets acquired, using Consortium funds, after the effective date of this Agreement shall be sold by the Consortium Board, if appropriate, and the money or asset value distributed to those members still participating in the Consortium on the day prior to the termination date. The distribution shall be apportioned by taking the percentage that a Member has contributed to the total Consortium budget over the existence of this Agreement and applying that percentage to the remainder of the assets, resulting in the amount each Member shall receive upon distribution. Assets acquired after the effective date of this Agreement by the Consortium via grant funds shall be distributed in accordance with the terms of the grant and if no such provision exists in the grant, then distributions shall be in accordance with the terms of this Agreement. A Member can elect to take an asset in lieu of money. If the Consortium Board is unable to fulfill these duties, any such asset not so disposed of may be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the Consortium is then located. D. Miscellaneous: This Agreement constitutes the entire agreement of the parties. No provision of the Agreement may be amended or modified except by written agreement signed by at least 3/4 of all Voting Members. This Agreement shall be binding upon and inure to the benefit of the Parties' successors in interest and assigns. This Agreement does not confer upon any persons other than the current and all future Parties any rights or remedies under this Agreement. Any provision of this Agreement which is declared invalid or illegal shall in no way affect or invalidate any other provision. The venue for any dispute related to this Agreement shall be King County, Washington. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. This Agreement may be executed in counterparts. Consortium Interlocal Final Page 4 of 8 .i This Agreement has been executed by each party on the date set forth below: CITY OF BELLEVUE By: Its: Date: Approved as to form: LAKE WASHINGTON SCHOOL DISTRICT NO. 414 By: Its: Date: Approved as to form: Consortium Interlocal Final Page 5 of 8 CITY OF KIRKLAND By: Its: Date: Approved as to form: UNIVERSITY OF WASHINGTON By: Its: Date: Approved as to form: 65 BELLEVUE COLLEGE By: Its: Date: Approved as to form: KING COUNTY PUBLIC HOSPITAL DISTRICT NO. 2 d /b /a Evergreen Healthcare By: Its: Date: Approved as to form: CITY OF RENTON By: Its: Date: Approved as to form: Consortium Interlocal Final Page 6 of 8 BELLEVUE SCHOOL DISTRICT NO. 405 By: Its: Date: Approved as to form: CITY OF FEDERAL WAY By: Its: Date: Approved as to form: RENTON SCHOOL DISTRICT NO. 403 By: Its: Date: Approved as to form: CITY OF SEATTLE By: Its: Date: Approved as to form: CITY OF AUBURN By: Its: Date: Approved as to form: CITY OF PACIFIC By: Its: Date: Approved as to form: Consortium Interlocal Final Page 7 of 8 CITY OF ALGONA By: Its: Date: Approved as to form: CITY OF KENT By: Its: Date: Approved as to form: CITY OF PUYALLUP By: Its: Date: Approved as to form: 67 CITY OF TUKWILA By: Its: Date: Approved as to form: Consortium Interlocal Final Page 8 of 8 VALLEY COMMUNICATIONS CENTER By: Its: Date: Approved as to form: i January 20121 Connecting Washington Communities Community Connectivity Consortium History The consortium started in 2003 with a joint fiber project between the Lake Washington School District and City of Kirkland. It then expanded to include the University of Washington, Evergreen Hospital and the City of Bellevue. Followed quickly by the addition of Bellevue School District, Bellevue College, City of Renton, Renton School District, and City of Seattle. In 2011 the Consortium was formally organized as a government agency. The consortium continually finds opportunities to build out a fiber network on the eastside of Lake Washington to 'ring the Lake.' Our current focus is to extend into south King County and 'expand in the Valley', with the addition of Auburn and other cities. We have built over 35 miles of fiber optic cable, creating strategic connection points along the way. Our partners use the fiber network to: Connect schools and universities to enhance learning. Connect hospitals, medical facilities and clinics to improve health care. Connect government facilities for public safety, transportation and other needs. Provide an open access network to serve the public with wireless and broadband access. Future Now that there are major connection points in Kirkland, Bellevue and soon Renton, we intend over the next five years to: Create a vibrant and competitive region by providing connectivity to meet the needs of our community institutions hospitals, schools, city halls, public safety agencies. Expand the use of our fiber network to support new applications and needs. Build resiliency in our network and for our partners by adding redundancy and connecting with other regional networks. Ensure a sustainable organizational, governance and management structure to make sound, lone -term decisions benefiting our customers. Bellevue College Bellevue School District City of Algona City of Auburn City of Bellevue City of Federal Way City of Kent City of Kirkland City of Pacific City of Puyallup City of Renton City of Seattle City of Tukwila Evergreen Hospital Lake Washington School District Renton School District University of Washington Valley Communications Center Membership is through an interlocal government agreement. Ill Ip( rtalit )Iit,10 Brenda Cooper, Board Chair CIO, City of Kirkland bcoor)er(@ci.kirkland.wa.us 425.587.3051 Stosh Morency, Board Vice -Chair Director of MIS, Renton School District stosh.morencv(@rentonschools.us 425.204.2270 Chelo Picardal, Board Member CTO, City of Bellevue coica rda I0 be I levuewa.aov 425.452.6106 Lorrie Rempher, Board Member CIO, City of Auburn Iremohert@au bu rnwa. eov 253.288.3160 Mehdi Sadri, Board Member Director, Information Technology City of Renton msa d ri C@ re nto nwa. eov 425.430.6886 Andy Stankovics, Board Member Telecom Projects Manager City of Seattle Andv.Stan kovicsC@seattle. aov 206.386.4029 Pamela K. Steward, Board Member Executive Director, Planning Facilities Infrastructure University of Washington oks(@uw.edu 206.685.7955 Lora Ueland, Board Secretary Director Valley Communications Center lorau anvallevcom.ore 253.372.1510 George McBride Consultant emcbride(a)em2.com 206.575.8559 A small- midsize organization can easily exceed T3 -level capacity with its normal web traffic, video streaming, document sharing, data transfer and email volume. Commercial rates for a comparable T3 service (44 mbps) can range from $3,000 to $5,000 per month. Rates for 1 gbps service start around $7,000 per month. A residential customer can easily exceed cable modem capacity (1 -6 mbps) with its television, internet, voice and gaming use. Rates start around $80 per month. FEB How much bandwidth is enough? Current Focus Awarded: US Department of Homeland Security Urban Area Governance: Consortium Security Initiative (UASI) 2009 grant reformed as a Non profit public for $600K to complete 'ring' corporation effective October 18, through Renton 2011. Awarded: UASI 2010 grant proposal for $678K to connect to Seattle fiber network and connect to Westin and the PNW Gigapop. Ill Ip( rtalit )Iit,10 Brenda Cooper, Board Chair CIO, City of Kirkland bcoor)er(@ci.kirkland.wa.us 425.587.3051 Stosh Morency, Board Vice -Chair Director of MIS, Renton School District stosh.morencv(@rentonschools.us 425.204.2270 Chelo Picardal, Board Member CTO, City of Bellevue coica rda I0 be I levuewa.aov 425.452.6106 Lorrie Rempher, Board Member CIO, City of Auburn Iremohert@au bu rnwa. eov 253.288.3160 Mehdi Sadri, Board Member Director, Information Technology City of Renton msa d ri C@ re nto nwa. eov 425.430.6886 Andy Stankovics, Board Member Telecom Projects Manager City of Seattle Andv.Stan kovicsC@seattle. aov 206.386.4029 Pamela K. Steward, Board Member Executive Director, Planning Facilities Infrastructure University of Washington oks(@uw.edu 206.685.7955 Lora Ueland, Board Secretary Director Valley Communications Center lorau anvallevcom.ore 253.372.1510 George McBride Consultant emcbride(a)em2.com 206.575.8559 A small- midsize organization can easily exceed T3 -level capacity with its normal web traffic, video streaming, document sharing, data transfer and email volume. Commercial rates for a comparable T3 service (44 mbps) can range from $3,000 to $5,000 per month. Rates for 1 gbps service start around $7,000 per month. A residential customer can easily exceed cable modem capacity (1 -6 mbps) with its television, internet, voice and gaming use. Rates start around $80 per month. FEB How much bandwidth is enough? VdILA, 0% ik 1908 City of Tukwila Washington Resolution No. r 7 D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT TO JOIN AND PARTICIPATE IN PROJECTS WITH THE MEMBERS OF THE FIBER OPTIC CONSORTIUM. WHEREAS, in 2003, the City of Kirkland, the City of Bellevue, the Lake Washington School District and the University of Washington formed a consortium to install fiber optic infrastructure throughout the school district, connect the two cities, and begin the process of connecting satellite campuses and other educational institutions to the University; and WHEREAS, the City of Renton and the Renton School District joined the consortium in 2006, and Valley Communications and the Cities of Auburn, Puyallup and Federal Way joined in 2009; and WHEREAS, many of the consortium members have potential interest in connecting to other government agencies, educational institutions and technology -based businesses within the City of Tukwila, and as a member of the consortium, the City of Tukwila will have the ability to connect to other partner agencies and work with any of the partner agencies that desire connectivity through our City; and WHEREAS, the Tukwila City Council believes it is in the best interest of the City of Tukwila to join in the planning of consortium projects and that participation in the consortium will help shape the future of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Mayor is authorized to enter into an Interlocal Agreement for sharing fiber optic installation projects with the members of the consortium. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Council Meeting thereof this S day of __A6n t✓ 2010. ATTEST/ AUTHENTICATED: (ennisR�olertsZ_n, Council President Christy O'Flahgrty -CMC, City CIVk APPROVED AS TO BY: Filed with the City Clerk: J Passed by the City Council: L)- lc� i n Office of the City Attorney Resolution Number: I '7 D Attachment: Addendum 49 for Sharing Fiber Optic Installation Products W: \Word Processing\ Resolutions\ Fiber Optic Consortium.doc MM:MI4:ksn 03/29/2010 Page 1 of 1 71 ADDENDUM #49 GENERAL TERMS and CONDITIONS For Sharing of Fiber Optic Installation Projects WHEREAS, the City of Bellevue, the City of Kirkland, the City of Renton, the City of Seattle, the City of Auburn, the City of Federal Way, the City of Puyallup, the Lake Washington School District, the Renton School District, the Bellevue School District, the University of Washington, Bellevue College, Valley Communications Center, and Evergreen Hospital, (the "Participating Agencies have entered into the General Terms and Conditions for Sharing of Fiber Optic Installation Projects, and; WHEREAS, the City of Tukwila desires to participate in the planned and future Fiber Optic Projects but cannot because it is not a Participating Agency subject to the General Terms and Conditions for Sharing of Fiber Optic Installation Projects, and; WHEREAS, the current Participating Agencies desire to amend the General Terms and Conditions for Sharing of Fiber Optic Installation Projects to add the City of Tukwila as a Participating Agency for participation in the planned and future Fiber Optic Projects; NOW THEREFORE, the parties hereby agree as follows: 1) All terms in this Addendum shall have the same meaning as the defined terms in the General Terms and Conditions for Sharing of Fiber Optic Installation Projects. 2) The City of Tukwila hereby acknowledges that it has read, understands and accepts the General Terms and Conditions for Sharing of Fiber Optic Installation Projects, hereby incorporated by reference as if fully set forth, and agrees to be bound by them. 3) As provided in Section IX, paragraph N, the current Participating Agencies hereby amend the General Terms and Conditions for Sharing of Fiber Optic Installation Projects to add the City of Tukwila as a Participating Agency, and the City of Tukwila, by executing this agreement, consents to becoming a Participating Agency. IN WITNESS WHEREOF, the parties hereto have executed this Addendum to the General Terms and Conditions for Sharing of Fiber Optic Installation Projects on the respective dates indicated below. Approved as to Form: David Ramsay Date City Attorney City Manager, City of Kirkland Approved as to Form: Steve Sarkozy Date City Attorney City Manager, City of Bellevue 72 Weldon Ihrig Date Executive Vice President University of Washington Barbara Posthumus Date Coordinator Business Services Lake Washington School District Tom Martin Date Chief Information Officer Evergreen Hospital Jack McLeod Date Director, Facilities and Information Services Bellevue School District Denis Law Mayor, City of Renton Date Stanley Morency Date Director of Information Services Renton School District 403 B. Jean Floten President Bellevue College Date 2 Approved as to Form: City Attorney Approved as to form: Assistant Attorney General 73 William M. Schrier Chief Technology Officer City of Seattle Date Approved as to Form: Pete Lewis Mayor, City of Auburn Date Approved as to Form: Jack Dovey Mayor, City of Federal Way Suzette Cooke Chair, Administrative Board Valley Communications Center Jim Haggerton Mayor, City of Tukwila Date Date City Attorney City Attorney Approved as to Form: Date City Attorney Approved as to Form: Kathy Turner Mayor, City of Puyallup Date 3 City Attorney MI A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ACKNOWLEDGING THE FORMATION OF THE COMMUNITY CONNECTIVITY CONSORTIUM (CCC), _A PUBLIC CORPORATION, AND APPROVING ITS CHARTER; AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT TO JOIN THE CCC —ALONG WITH OTHER GOVERNMENT AGENCIES FOR THE CONSTRUCTION AND MANAGEMENT OF FIBER OPTIC PROJECTS; AND REPEALING RESOLUTION NO. 1708. WHEREAS, the City of Tukwila is a participant and member of the Regional Fiber Consortium, the purpose of which is to construct and operate regional fiber optic facilities; and WHEREAS, the current members of the Regional Fiber Consortium, along with new local government agencies, wish to establish a public corporation called the Community Connectivity Consortium (CCC) and enter into a new interlocal agreement that updates and streamlines the CCC's policies and procedures; and WHEREAS, the purpose of the CCC is to acquire, construct, operate, manage and maintain a regional communications network that meets the needs of community institutions including, but not limited to, government agencies, hospitals, schools and universities; and WHEREAS, Chapter 39.34 RCW authorizes the City of Tukwila to enter into an interlocal cooperation agreement to perform any governmental service, activity or undertaking that each contracting party is authorized by law to perform, and RCW 35.21.730 through 35.21.759 authorizes the formation of a public corporation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Tukwila hereby acknowledges the creation of a public authority by the City of Kirkland designated as the Community Connectivity Consortium. The ordinance adopted by the City Council of the City of Kirkland, along with a Charter for the CCC, are attached hereto as Exhibits A and B respectively. The City Council of the City of Tukwila hereby endorses the formation of W:\Word Processing City \Resolutions \Community Connectivity Consortium 1 -9 -12 MM:bjs Page 1 of 2 75 the CCC by the City of Kirkland with the approval of such ordinance and Charter substantially in the form presented to this Council. Section 2. The Mayor of the City of Tukwila is hereby authorized and directed to execute on behalf of the City of Tukwila an interlocal agreement substantially similar to that attached as Exhibit C, entitled "Interlocal Agreement Establishing the Community Connectivity Consortium." Section 3. The CCC is an independent legal entity exclusively responsible for its own debts, obligations and liabilities. All liabilities incurred by the CCC shall be satisfied exclusively from the assets and credit of the CCC. No creditor or other person shall have any recourse to the assets, credit or services of the City of Tukwila on account of any debts, obligations, liabilities, acts or omissions of the CCC. Section 4. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section S. Resolution No. 1708 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2012. ATTEST /AUTHENTICATED: Christy O`Flaherty, CMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachments: Exhibit A, Ordinance adopted by the City Council of the City of Kirkland Exhibit B, Charter of the Community Connectivity Consortium Exhibit C, Interlocal Agreement Establishing the Community Connectivity Consortium WAWord Processing- City\Resoiutions\Community Connectivity Consortium 1 -9 -12 MM:b;s Page 2 of 2 76 Utilities Committee Minutes January 24, 2012 Paoe 2 and interaction regarding the issue. Based on Committee discussion, Jeff Brown from Epicenter will modify the draft contract to reflect the time parameters regarding a Council decision whether or not to implement mandatory collection. If mandatory collection is implemented, the least expensive service under the new contract is $4.75 per month which includes a 32 gallon cart, once a month garbage pick -up, recyclable pick- up and annual curb -side clean -up. As for commercial recycling, currently cornnercial customers (which are defined as non residential) are either paying for recycling pick -up or are able to recycle certain items at no cost. The new draft contract incorporates commercial recycling pick -up for all commercial customers at no additional cost. Committee Members were supportive of and in agreement with this contract alternative. Regarding overall rate impacts, with one exception, all customer rates will go down. Under the theory that each line of business will be self sustaining, the only group that will experience a rate increase are the drop box customers whose pick -up is made on an on -call basis. The newly annexed, most southern portion of Tukwila (often referred to as Tukwila South) will not be included in the new draft contract with Waste Management. Instead, this area will be serviced by Allied Waste for, at least, the next seven years. UNANIMOUS APPROVAL WITH REMOVAL OF IMMEDIATE MANDATORY COLLECTION IMPLEMENTATION. UNANIMOUS APPROVAL, RECOMMEND PUBLIC MEETING REGARDING MANDATORY COLLECTION. FORWARD TO FEBRUARY 13 COW FOR DISCUSSION. B. Interlocal Agreement: Cormnunity Connectivity Consortium Staff is seeking Council approval to enter into an interlocal agreement with the Community Connectivity Consortium (CCC), a public corporation, whose purpose is to acquire, construct, operate, manage and maintain a regional cornnunications network for institutions such as governments, hospitals and schools. The City previously entered into a similar interlocal agreement with the Fiber Optic Consortium in March 2010, but the group grew considerably in size, and the need to reduce legal liability was identified. As a result, the Consortium has been renamed and is now identified as a public corporation. The original interlocal agreement was never fully executed since these governance concerns were being addressed. The newly fonned Consortium will still serve the same purpose, and Tukwila's interests remain the same. Consortium membership is anticipated to help Tukwila achieve such things as redundant fiber paths, facility connectivity and expand the ability to install and control closed circuit cameras. Currently, there are 18 agencies involved in the Consortium and 10 others that have expressed a desire to join. The City of Kirkland is taking the lead on coordination activities. In regards to funding, one of the goals is to fund efforts in such a way that costs are offset; however, there may be some costs involved, especially when an agency decides to participate in a project. Since there was not ample time to create a budget for 2012 prior to the interlocal agreement, voting members were asked to set aside $5,000 for Consortium related costs, if possible. The Consortium understands if members are not able to do so. Members are in process of developing a budget for the remainder of this year and 2013. In answer to a question asked by Committee Chair Robertson, the Consortium has no employees, and there is a provision for Consortium membership withdrawal. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 13 COW FOR DISCUSSION. C. Interlocal Funding Agreement: GIS Aerial Photos Staff is seeking Council approval to enter into an Interlocal Agreement with King County in an amount not to exceed $35,000 for the Tukwila portion of regional aerial mapping and relevant GIS data. The City is in need of updated higher quality aerial photos (last updated in 2009) and GIS data (last updated in 2005). For efficiency and costs savings, King County is organizing an aerial photo flight for over 45 cities via an interlocal agreement. The County has received five bids for the project, but has not yet awarded the contract. Based on these bids, the City of Tukwila's cost share will not exceed $35,000 budgeted project funding which will include a 15% contingency and sales tax. This final contract award amount may be less since this number is based on the highest bidder; however, as mentioned above, King County has not yet 77