HomeMy WebLinkAboutREG 2021-02-01 COMPLETE AGENDA PACKET
REGULAR MEETING
Allan Ekberg,Verna SealKathy Hougardy
David Cline,De’Sean QuinnThomasMcLeod
Kate Kruller,Zak IdanCynthiaDelostrinos Johnson
TTCH,G’P
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Monday,February 1, 2021; 7:00 Ord #2651 Res #2019
PM
1.CALL TO ORDER /PLEDGE OF ALLEGIANCE / ROLL CALL
2.LAND
ACKNOWLEDGEMENT
Confirm the appointment of Hari Ponnekanti to the position of Pg.1
3.APPOINTMENTS
Public Works Director.
* 2021 update* Those wishing to provide public comments now have the
4.PUBLICCOMMENTS
opportunity to verbally address the City Council via phone or Microsoft Teams
for up to 5 minutes. To take advantage of this option, please email
citycouncil@tukwilawa.govwith your name and the topic you wish tospeak on
by 5:00 on the dateof the meeting.
PM
Please clearly indicate that your message is for public comment during the
meeting. You will receive further instructions and be called upon during the
meeting to address the City Council.
5.CONSENTAGENDAa.Approval of Minutes: 1/25/21
b.Approval of Vouchers
Pg.5
c.Approve an application for lodging tax funds from Global to Local
to support the developmentof digital marketing assetsfor the
Spice Bridge International Food Hall located at Tukwila Village,
in the amount of $5,000.
d.Authorize the Mayor to sign an agreement for telecommunications
Pg.7
asset sharing with ExteNet Systems, Inc.
REGULARMEETING
February1, 2021
Page 2
5.CONSENTAGENDAe.Authorize the Mayor to sign a grant agreement with the King Pg.27
(cont.)County Flood Control Districtfor the South 131stPlaceDrainage
ImprovementProject, in the amount of $60,000.00.
f.Authorize the Mayor to sign a consultant agreement with PACE Pg.41
Engineers for design services for the Macadam Road South Water
Upgrade Project, in the amount of $77,339.16.
6.UNFINISHED
a.Weekly COVID-19report.Pg.57
BUSINESS
b.Authorize the Mayor to sign an agreement with King County Pg.65
Metro for the 2021-2022 Transportation Demand Management
Program, in the amount of $225,000.00.
7.NEWBUSINESS
8.REPORTSa.Mayor
b.City Council
c.Staff –City AdministratorReport, Monthly Construction Pg.111
and BudgetReport,and 20204thQuarter Work Plan
update
d.City Attorney
e.LegislativeAnalyst
9.EXECUTIVESESSION
10.MISCELLANEOUS
11.ADJOURNMENT
This agendais available at www.tukwilawa.gov,and in alternateformatswith advance noticefor those with disabilities.
Tukwila Council meetings areaudiotaped(and video tapedas of 9/14/20). Available at www.tukwilawa.gov)
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:City Council
FROM: Mayor Ekberg
DATE: January 27, 2021
SUBJECT:Confirmation of Public Works Director
I am pleased to announce my desire to appointHariPonnekantias the Public Works Director for
Tukwila for your confirmation.
Mr.Ponnekantihas more than twenty years of exceptional experience workingas a professional
engineer in the public and private sectors includingPierce County, Seattle Public Utilities and for the
past several years withinthe City of Tukwila.For the past six months he has provided excellent
leadership in the Tukwila Public Works Department as the Interim Public WorksDirector. He has
managed the department through the current COVID-19 financial difficulties,implemented
staffrecommendations fordepartmentimprovements, has moved forward the City’s prioritiesoncapital
projects, and has shown a solid willingness and ability to collaborate and partner with a range of
stakeholders. I am excited to have Mr.Ponnekantias a key member of our City team to work withthe
City Council and community on advancing our shared goals.
As we searched for the right fit for our next Public WorkDirector,we asked our employees what they
were looking for in their next director.Mr. Ponnekanti meet these items we heard from staff:
“The Director must be an excellent communicator who can liaise at all levels of the
organization.”
“The new Director should be an inspiring leader and hands-on manager who can bring teams
“The new Director should have a problem-solving orientation and wh
“The Director should have experience in the type and variety of systems and work PW does with
“The Director needs to be someone willing to hold people
As the cross-department team completed their interviews, many employees stated how
Mr.Ponnekantimet these qualities they were looking for in their next Director. They mentioned how
he has worked across the whole organization in providing good customer service. They mentioned
how he has a breadth of background and experience in the public and private sector, and a deep
understanding of key public work issues. They discussed how he has worked to improve
communication by holding all staff meetings and that he has listened to employees concerns. They
appreciated how he lived our City values of Caring, Professional and Responsive and was committed to
advancing our Equity Policies.
I am excited that Mr. Ponnekanti has agreed to continue his leadership with the City of Tukwila and I
look forward to his long-term commitment to our community.
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Transportation & Infrastructure Committee Minutes........................................................................................January 25,2021
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Committee Recommendation
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Items for follow-up:
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Committee Recommendation
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----------------------------------Initials ---------------------------------
Meeting Date Prepared by Council review
02/01/21 JR
ITEM INFORMATION
RL02/01/21
SS: OAD:
YAN ARSON
TAFF PONSOR RIGINAL GENDA ATE
Surface Water Fund S 131st Pl Drainage Improvements
AIT
GENDA TEM ITLE
Acceptance of King County Flood Control District Grant
C Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
ATEGORY
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
S Council Mayor HR DCD Finance Fire TS P&R Police PW Court
PONSOR
S
City staff applied for $300,000 but was only allocated $60,000 in grant funds from King
PONSORS
S
County Flood Control District for the South 131 st Place Drainage Improvement Project. The
UMMARY
City has sufficient funding in the Surface Water fund to compensate and will seek
additional funding for future construction. No matching funds are required. Council is being
asked to accept the $60,000 in grant funding from the King County Flood Control District.
R
EVIEWED BY
Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
01/25/21VS
DATE: COMMITTEE CHAIR:
ERNA EAL
RECOMMENDATIONS:
Public Works Department
S/A.
PONSORDMIN
C
Forward to Consent Agenda, Regular Meeting
OMMITTEE
COST IMPACT / FUND SOURCE
AB AR
ER
XPENDITURE EQUIRED MOUNT UDGETEDPPROPRIATION EQUIRED
$$$
0.000.00 0.00
Fund Source: SWF412
URFACE ATER UND
#®¬¬¤³²Ȁ
MTG. DATE
RECORD OF COUNCIL ACTION
02/01/21
MTG. DATE
ATTACHMENTS
02/01/21 Informational Memorandum dated 01/22/2021
2021- 2026 CIP Pg. 89
Flood Reduction Grant Agreement
Minutes from Transportation and Infrastructure Committee meeting of 01/25/21
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INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Services Committee
TO:
Hari Ponnekanti,InterimPublic Works Director
FROM:
Ryan Larson, Senior Program Manager
BY:
Mayor Ekberg
CC:
January 22, 2021
DATE:
st
Surface Water Fund -S131Pl Drainage Improvements
SUBJECT:
Project No. 91641204
Acceptance of King County Flood Control District Grant
ISSUE
st
City acceptance of a King County Flood Control District (District) grant for Surface WaterSouth131
PlaceDrainage Improvements Project.
BACKGROUND
In May 2020, Council authorized staff to submit a grant application to the District for the S 131st Place
Drainage Improvement Project. A grant application for project funding was submitted in the amount of
$300,000. The District received more grant requests then available funding and the City was awarded a
grant of $60,000.
According to City policy, staff must obtain approval from the full Council before accepting grants.
DISCUSSION
Staff worked with the District to revise the grant scope of work so that the grant funding is now entirely
for the design phase of the project. This will allow the City to apply for future District grant opportunities
for the construction phase.
FISCAL IMPACT
st
The S 131Pl Drainage Improvement Project has $250,000 availablein surface water funding for design.
The District grant funds will provide additional design funding for the project. Matching funds are
encouraged,but not required.
RECOMMENDATION
Council is being asked to formally accept theKing County Flood Control District grant in the amount of
st
$60,000 for the S 131Drainage Improvement Project and consider this item on the Consent Agenda at
the February 1, 2021 Regular Meeting.
Attachments: 2021 CIP Page 89
Grant Agreement
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/01-25-21 TIC/S. 131st Grant Acceptance/Info Memo S 131st Pl Drainage
Improvment Grant Acceptance.docx
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Project Name:South 131 st Place Drainage ImprovementsAward Number:4.20.22
AGREEMENT FOR AWARDOF
FLOOD REDUCTIONGRANT FUNDS
BETWEENTHE CITY OF TUKWILAAND KING COUNTY
This Agreementis made between King County, a municipal corporation,
City of Tukwila
andthe(
, for the purposes set forth herein.This Agreement shall be in effect fromthe
December 31, 2022
date of execution to.
Project Contacts:
Contact for King County Kim Harper, Grant Administrator, 206-477-6079,
Kim.harper@kingcounty.gov.
Contact for Recipient Ryan Larson, 206-431-2456, Ryan.larson@tukwilawa.gov.
SECTION 1. RECITALS
1.1Whereas, -municipal
corporation of the State of Washington, authorized to provide funding for flood control
and stormwater protection projects and activities; and
1.2Whereas King County is the service provider to the District under the terms of an
interlocal agreement ("ILA") by and between King County and the District, dated
February 17, 2009,as amended, and as service provider implements the District's annual
work program and budget;and
1.3Whereas, on November 12, 2013,theBoard of Supervisors passed Resolution
FCD2013-14which establishedaFloodReduction Grant Program andcriteria for
awarding grant funding for projects, and on November 6, 2019, the Board passed
Resolution FCD2019-13,which authorizedan allocation of$3,280,201from the
2020budget to fund floodreduction projects;and
1.4Whereas, on September9, 2020the DistrictBoard of Supervisors passed Resolution
FCD2020-19
,which approved the flood reduction projects described in Attachment A to
that Resolution;and
1.5Whereas, in accordance with the terms of these Resolutions,and in its capacity as
service provider to the District, King County has established policies and procedures for
administering thefloodreduction grant program, a copy of which has been furnished to
Recipient and which isincorporated herein by this refe
;and
1.6Whereas, theRecipientsubmitted an application to receive funds for a project tobe
funded by the Flood Reduction Grant Program; and
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33
Project Name:South 131 st Place Drainage ImprovementsAward Number:4.20.22
1.7Whereas,Board of Supervisors
for the project,as described in Attachment A to Resolution FCD2020-19in
$60,000
the amount ofAward;and
1.8Whereas,King County has received a Scope of Work and a Budget for the Projectfrom
theRecipient and has determined that the Scope of Work, attached hereto and
incorporated herein as Exhibit B
incorporated herein as Exhibit C
ProceduresProject, and ResolutionFCD2020-19;and
1.9Whereas, King County and the Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions under which King County will provide
funding from the District in accordance with Resolution FCD2020-19and the Grant
Policies and Procedures, under which the Recipient will implement the Project.
SECTION 2. AGREEMENT
2.1.The Recitalsare an integral part of this Agreement and are incorporated herein by this
reference.
$60,000
2.2.King Countyagrees to pay the Award amount toRecipient in the total amount of
from District funds.The Award shall be used by the Recipient solely for the performance
of the Project, asdescribed inExhibit Atothis Agreement.Exhibit A,attached hereto
and incorporated herein by this reference,contains a description of the Project as
described in Attachment A to Resolution FCD2020-19.King Countyshall pay the
Recipient in accordance with theterms of the GrantPolicies and Procedures.
2.3.The Recipient represents and warrants that it will only use the Awardfor the Scope of
Work of this Agreement and in accordance with the ProjectBudget.The Recipient shall
be required to refund to King Countythat portion of the Award which isused for workor
tasks not included in theScope of Work.Further, theRecipient agrees thatKing County
may retainanyportion of the Awardthat isnot expended or remainsafter completion of
theScope of Workand issuance of the Final Report, as further described in Section 2.6
below.
2.4.Activities carried out for this Project and expenses incurred by the Recipient may predate
the execution date of this Agreement provided that 1) they have been identified by
Recipient as being within the scopes of numbers 2) and 3) below, and have been
approved by KingCounty as being within such scopes;2)the activities arespecified in
the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the
Scope of Work and are authorized by theAward as identified in the Budget of this
Agreement;4) the activities occur after the District passes a resolution approving an
award for the Project;5) suchactivities and expenses otherwise comply with all
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34
Project Name:South 131 st Place Drainage ImprovementsAward Number:4.20.22
otherterms of this Agreement; and 6)reimbursements shall be paid to the Recipient only
after this Agreement has been fully executed.
2.5.The Recipient shall invoice King County for incurred expenses using the Request for
Payment formand Progress Reportformfor thosedocumented and allowable expenses
identified in the Budgetand according to the rules set forth in the Grant Policies and
Procedures.Blank forms shall be provided to the Recipient by King County upon
execution of this Agreement.A progress report (with or without a request for payment)
shall be made no less frequently than every six months after the effective date of this
Agreement nor more frequently than every three months after the aforementioned date. A
Progress Report form shall be submitted with all payment requests. A one-time advance
of no more than 25% of the Award amount may beallowed, in the discretion of King
County, for expenses anticipated to be incurred in the three months followingthe date of
submission of the advance Requestfor Paymentonly for work that is included in the
Scope of Workof this Agreementandidentified as such in theadvanceRequestfor
Payment.Documentation of paymentsmade from the advance paymentshall be
submitted to King County prior to any further requests for payment.
2.6.The Recipient shall be required to submit to King CountyaFinalReport which
described in Scope of Workin
conformance with the terms of this Agreement within thirty (30) days after the
completion of the work.The FinalReport may be submitted onthe Closeout Report form
unless a more detailed Final Report is specified in the Scope of Work. A blank form shall
be provided to the Recipient by King County upon execution of this Agreement. The
FinalReportshallinclude a summary oftheP
flood reductionbenefits accomplished by the work.
2.7.The Recipient's expenditures of Awardfunds shall be separately identified in the
Recipient's accounting records. If requested, the Recipient shall comply with other
reasonable requests made by King Countywith respect to the manner in which Project
expenditures are tracked and accounted for in theRecipient's accounting books and
records. The Recipient shall maintain such records of expenditures as may be necessary
to conform to generally accepted accounting principlesas further described in Section 2.8
below,and to meet the requirements of all applicable state and federal laws.
2.8.The Recipient shall be required to track Project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS")or Generally Accepted
Accounting Principles set forth bytheFinancial Accounting Standards Board or by the
GovernmentalAccounting Standards Board.
2.9.King Countyor its representative, and the District or its representative,shallhave the
right from time to time, at reasonable intervals, to auditthe Recipient's books and records
in order to verify compliance with the terms of this Agreement. The Recipient shall
cooperate with King Countyand the District in any such audit.
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Project Name:South 131 st Place Drainage ImprovementsAward Number:4.20.22
2.10.The Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established bytheWashington State Archivist
Local Government Common Records Retention Schedule (CORE) as revised.
2.11.The Recipient shallensure that all work performed by its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and
federal laws and regulations.The Recipient shall implement an appropriate monitoring
system or program to ensure compliance with this provision.
2.12.The Recipient agrees to indemnify, defend and hold harmless King County,and the
District, their elected or appointed officials, employees and agents, from all claims,
alleged liability, damages, losses to or death of person or damage to propertyarising out
of anyacts or omissions of the Recipient, its employees, agents, contractors or
subcontractors in performing its obligations undertheterms of thisAgreement.
2.13.The Recipient agrees to acknowledge theDistrict as a source of funding for theProject
on all literature, signage or press releases related to the Project.The Recipient may
obtain from King County a District logo that may be used in the acknowledgement.
SECTION 3. GENERAL PROVISIONS
1.1.This Agreement shall be binding upon and inure to the benefit of the parties and their
respective successors and assigns.
1.2.ThisAgreement constitutes the entire agreement between the parties with respect to the
subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof
which are not embodied in this Agreement shall be of any force or effect.
1.3.No amendment to this Agreement shall be binding on any of the parties unless such
amendment is in writing and is executed by the parties. The parties contemplate that this
Agreementmay from time to time be modified by written amendment which shall be
executed by duly authorized representatives of the parties and attached to this Agreement.
1.4.Each party warrants and represents that such party has full and complete authority to
enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement
on behalf of such party and that such party is bound by the signature of such
representative.
December 31, 2022
1.5.The Project shall be completed by no later than . In the event that the
Project is not completed by this date, King County has the discretion, but not the
obligation, to terminate this Agreement and retainany unexpended Award funds.
1.6.This Agreement may besigned inmultiple counterparts.
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Project Name:South 131 st Place Drainage ImprovementsAward Number:4.20.22
1.7.If any provision of this Agreement shall be wholly or partially invalid or unenforceable
under applicable law, suchprovision will be ineffective to that extent only, without in any
way affecting the remaining parts or provision of thisAgreement, andthe remaining
provisions of this Agreement shall continue to be in effect.
1.8.The amount of the Award has been fully funded by the District. To the extent that
funding of the Award requires future appropriations by the District
obligations are contingent upon the appropriation of sufficient funds by the Board of
Supervisors of the District to complete the Scope of Work. If no such appropriation is
made, this Agreement will terminate at the close of the appropriation year for which the
last appropriation that provides funds under this Agreement was made.
.
KINGCOUNTY:RECIPIENT:
ByBy
NameName
TitleTitle
DateDate
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Project Name:South 131 st Place Drainage ImprovementsAward Number:4.20.22
EXHIBIT A: PROJECT DESCRIPTION
PROJECT NAME RECIPIENT DESCRIPTION LEVERAGE AWARD
Southgate Creek overtops its banks approximately
twice annually and flows down a private driveway
resulting in nuisance flooding, debris cleanup, and
minor property damage. This project will replace an
South 131 st Place
City of undersiz st Place, raise
Drainage $1,190,000 $60,000
Tukwila the roadway along the creek or construct a concrete
Improvements
wall to provide additional freeboard to keep the
creek in its bank, provide added water quality for
the City roadway, and work with a downstream
property owner on private stream maintenance.
EXHIBIT B: SCOPE OF WORK
APPROX.
MONTH/YEAR
PERCENT OF
TASKS ACTIVITIES AND DELIVERABLES TASK WILL BE
AWARD
COMPLETED
REQUEST
Task 1: Project Submit reimbursement request forms, backup documentation 0%December
Administration for billing, and progress reports at least every 6 months. Submit 2021
(Required task) a Fiscal Closeout form and a Closeout Report form with the final
reimbursement request.
Task 2: Project Advertise, interview, and select a design consultant to design 100%Sept 2021
Design and the improvements and assist City staff members in project
Permitting permits. Deliverable will be complete, bid ready, Plans,
Specifications and Estimate.
Task 3: 0%December
Construction culvert with a box culvert, arch culvert, or other design approved 2022
by the WDFW for fish passage. Deliverable will be as built
drawings.
Task 4: Hire a contractor to raise roadway grade or install a concrete 0%December
Construction wall to increase freeboard of Southgate Creek. Deliverable will 2022
be as built drawings.
EXHIBIT C: BUDGET
FINANCIAL LEVERAGE (not required)
GRANT TOTAL
SOURCE NAME
LEVERAGE
BUDGET ITEM AWARD (Grant +
City of
TOTAL
REQUEST Leverage)
Tukwila
AMOUNT
050,000 50,00050,000
STAFFING
COMMERCIAL SERVICES AND 60,0001,140,000 1,140,0001,200,000
CREW TIME
$60,000$1,190,000 $1,190,000$1,250,000
TOTAL
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Committee Recommendation
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Committee Recommendation
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Hsbou!Bddfqubodf;!T/!242!Qmbdf!Esbjobhf!Jnqspwfnfout
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jo!uif!bnpvou!pg!%71-111!gps!uif!T/!242 tu!Qm/!Esbjobhf!Jnqspwfnfou!Qspkfdu/
Committee Recommendation
Vobojnpvt!bqqspwbm/!Gpsxbse!up!Gfcsvbsz!2-!3132!Sfhvmbs!Dpotfou!Bhfoeb/
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----------------------------------Initials ---------------------------------
Meeting Date Prepared by Council review
02/01/21 JR
ITEM INFORMATION
AA02/01/21
SS: OAD:
DIB LTALLAL
TAFF PONSOR RIGINAL GENDA ATE
Water Fund - Macadam Rd S Water Upgrade
AIT
GENDA TEM ITLE
Design Consultant Selection and Agreement
C Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
ATEGORY
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
S Council Mayor HR DCD Finance Fire TS P&R Police PW Court
PONSOR
S
In 2015 PACE was selected as the design consultant for the Macadam Rd S Water Upgrade
PONSORS
S
Project under contract No. 15-116. Due to construction cost estimates being higher than
UMMARY
proposed in the 2019-2024 CIP, the design was put on hold. Since then, funding was
increased in the 2021-2026 CIP and PACE Engineers was selected once again to complete
the project. Council is being asked to approve the design contract with PACE Engineers for
the Macadam Rd S Water Upgrade Project in the amount of $77,339.16.
R
EVIEWED BY
Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
01/25/2021VS
DATE: COMMITTEE CHAIR:
ERNA EAL
RECOMMENDATIONS:
Public Works Department
S/A.
PONSORDMIN
C
Unanimous Approval; Forward to Regular Consent Agenda
OMMITTEE
COST IMPACT / FUND SOURCE
AB AR
ER
XPENDITURE EQUIRED MOUNT UDGETEDPPROPRIATION EQUIRED
$$$
77,339.16200,000.00 0.00
Fund Source: 401WF
ATER UND
#®¬¬¤³²Ȁ
MTG. DATE
RECORD OF COUNCIL ACTION
02/01/21
MTG. DATE
ATTACHMENTS
02/01/21 Informational Memorandum dated 01/22/2021
2021 - 2026 CIP, page 61
Consultant Agreement, Scope of Work and Fee Estimate
Minutes from Transportation and Infrastructure Committee meeting of 01/25/2021
41
42
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
TO:
Hari Ponnekanti, Interim Public Works Director
FROM:
Adib Altallal, Utilities Engineer
BY:
Mayor Allan Ekberg
CC:
January 22, 2021
DATE:
SUBJECT:
Water Fund -MacadamRd S Water Upgrade
Project No. 90440105
Design Consultant Selection and Agreement
ISSUE
Approve design contractwith PACE Engineers Inc. (PACE)for the Macadam Rd S Water
Upgrade.
BACKGROUND
In 2015, the City contracted with PACE asthe design consultant for theMacadam Rd S Water
Upgrade Projectalong with the Andover Park E Water & Sewer Improvements under Contract
No. 15-116.In 2017, the design was put on hold due toconstruction cost estimates being
higher than proposed in the 2019-2024 Capital Improvement Program.
DISCUSSION
The Macadam Road South Water Upgrade project has been repeatedly prioritized as a critical
capital project by the Water Department. Funding was increased in the 2021-2026 Capital
Improvement Programto complete the design. Due to their local knowledge and sufficient
effort on the first iteration of the Macadam Rd S Water Upgrade, PACE Engineers were
selected once again to bring their existing design to completion.
FINANCIAL IMPACT
PACEhas provided a cost not to exceed $77,339.16to complete the design forthe Macadam Rd S
Water Upgrade.The project costs are within budget.
Contract2021 Design Budget
PACEDesign Contract$77,339.16$200,000.00
RECOMMENDATION
Council is being asked to authorize the Mayor to execute a consultant agreement for design
services with PACEEngineers in the amount of $77,339.16 for the Macadam Rd S Water
Upgrade Project and consider this item on the Consent Agenda at the February 1, 2021
Regular Meeting.
Attachments:2021CIP, page 61
PACE Consultant Agreement and Scope of Work
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/01-25-21 TIC/Water -Macadam PE/Info Memo PACE Macadam Water
2020.docx
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!
!!!!!!!Djuz!Dpvodjm!Usbotqpsubujpo!'!Jogsbtusvduvsf!Dpnnjuuff!
Nffujoh!Njovuft!!!
January 25, 2021 5:30 p.m. Electronic Meeting due to COVID-19 Emergency
Councilmembers Present:
!Wfsob!Tfbm-!Dibjs-!!
Staff Present:
Ebwje!Dmjof-!Ibsj!Qpooflbouj-!Hbjm!Mbcbobsb-!Bejc!Bmubmmbm-!Bebn!Dpy-!Szbo!
Mbstpo-!Kbtpo!Cbuft-!Cszbo!Tujmm-!Bmjtpo!Uvsofs-!Disjtupqifs!Boesff-!boe!
Fsjd!Dpnqupo!
Hvftu;!Sbdifm!Gfoupo!
Dibjs!Tfbm!dbmmfe!uif!nffujoh!up!psefs!bu!6;41!q/n/
CVTJOFTT!BHFOEB
Dpotvmubou!Bhsffnfou;!Nbdbebn!Se/!T!Xbufs!Vqhsbef!Qspkfdu
Tubgg!jt!tffljoh!Dpvodjm!bqqspwbm!pg!bo!bhsffnfou!xjui!QBDF!Fohjoffst!jo!uif!bnpvou!pg
%88-44:!gps!uif!Nbdbebn!Se/!T!Xbufs!Vqhsbef!Qspkfdu/!!Uifsf!jt!op!dibohf!jo!uif!xbufs!tpvsdf-
xijdi!jt!gspn!Tfbuumf!Qvcmjd!Vujmjujft!uispvhi!Dbtdbef!Xbufs!Bmmjbodf/
Item(s) for follow-up:
Fyqmbjo!xiz!uif!qspkfdu!jt!sftvnjoh!opx!bgufs!cfjoh!po!ipme/
Committee Recommendation
Vobojnpvt!bqqspwbm/!Gpsxbse!up!Gfcsvbsz!2-!3132!Sfhvmbs!Dpotfou!Bhfoeb/
Xbufs!Sftfswpjs!'!Qvnq!Tubujpo!Mboe!Qvsdibtf!Vqebuf
Tubgg!qsftfoufe!po!uif!qspqptfe!tjuf!gps!uif!gvuvsf!Szbo!Ijmm!Sftfswpjs/!Tubgg!xjmm!cfhjo
ofhpujbujpot!xjui!qspqfsuz!pxofst!up!qvsdibtf!qspqfsuz/
Committee Recommendation
Ejtdvttjpo!pomz/
oe
Hsbou!Bqqmjdbujpo!'!Vqebuf;!53!Bwfovf!Tpvui!Csjehf!Sfqmbdfnfou
Tubgg!qspwjefe!bo!vqebuf!po!uif!53!Bwfovf!Tpvui!Csjehf!Sfqmbdfnfou!Qspkfdu!jodmvejoh
oe
tffljoh!bqqspwbm!up!bqqmz!gps!uif!3132!Gfefsbm!Mpdbm!Csjehf!qsphsbn!uispvhi!uif!Xbtijohupo
Tubuf!Efqbsunfou!pg!Usbotqpsubujpo!Mpdbm!Csjehf!Qsphsbn
Committee Recommendation
Vobojnpvt!bqqspwbm!up!bqqmz!gps!gfefsbm!gvoejoh/
tu
Hsbou!Bddfqubodf;!T/!242!Qmbdf!Esbjobhf!Jnqspwfnfout
Tubgg!jt!tffljoh!Dpvodjm!bqqspwbm!up!bddfqu!Ljoh!Dpvouz!Gmppe!Dpouspm!Ejtusjdu!hsboujoh!gvoejoh
jo!uif!bnpvou!pg!%71-111!gps!uif!T/!242 tu!Qm/!Esbjobhf!Jnqspwfnfou!Qspkfdu/
Committee Recommendation
Vobojnpvt!bqqspwbm/!Gpsxbse!up!Gfcsvbsz!2-!3132!Sfhvmbs!Dpotfou!Bhfoeb/!
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----------------------------------Initials ---------------------------------
Meeting Date Prepared by Mayor’s review Council review
RB
ITEM INFORMATION
RB
SS:
ACHEL IANCHI
TAFF PONSOR
OAD:
RIGINAL GENDA ATE
A weekly update on the City’s planning and response to COVID-19 (Coronavirus)
AIT
GENDA TEM ITLE
C Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
ATEGORY
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
Mtg Da
S Mayor HR DCD Finance Fire TS P&R Police PW
PONSOR Council
S’
PONSORS
The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
S
UMMARY
Staff are providing the Council with updated information regarding the City’s response to
COVID-19.
R
EVIEWED BY Trans&Infrastructure Finance Com Planning/Economic Dev.
CommunitySvs/Safety
LTAC Arts Comm. Parks Comm. Planning Comm.
N/A
COMMITTEE CHAIR:
DATE:
RECOMMENDATIONS:
N/A
S/A.
PONSORDMIN
C
N/A
OMMITTEE
COST IMPACT / FUND SOURCE
AB AR
ER
MOUNT UDGETEDPPROPRIATION EQUIRED
XPENDITURE EQUIRED
$$$
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
2CoronavirusReport
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/ƚƩƚƓğǝźƩǒƭ wĻƭƦƚƓƭĻ ƦķğƷĻ
February 1, 2021
* Denotes All New Content in the Section
Essential Services and City Operations
under the
mandated 25% capacity and that City facilities are being utilized only be staff who must report to work in order to
complete their jobs.
Financial Stability
On Monday, December 7, the City Council adopted the proposed budget for the 2021-2022 biennium. The budget, as
adopted, includes an increase in service levels for street and park maintenance as well as human services. Noted in the
budget video and letter that was presented to City Council on October 5 is the fact that the City is in better financial
shape than anticipated in May when various cost-cutting measures were implemented. Due to the early action of the
Council and the tremendous sacrifice by our non-represented staff and most of our labor partners, the City is in a good
financial condition in 2020. While in May of this year the City initially projected the need to use $4.8 million in
contingency in 2021 and 2022. Even with utilizing this amount of contingency on a one-time basis, the City still
Police Staffing and Calls for Service
There have been no changes to Police staffing since the last report.
Fire Staffing and Calls for Service
There have been no changes to Fire staffing since the last report.
* Human Services
Human Services has assisted five new households (20 individuals) since the last week with $4,671 in rental and utility
assistance.
In the past week, staff spoke with ten households in need of rental assistance. The ranges of back owing rent were $600
to $3,200. Three households owed between $600-1,100, six households owed $1,200-2,400, and one household owed
$3,200.
Thursday, January 28, King County will hold a consortium wide meeting that will include discussion on CDBG-CV Round 3
Funding that will include updates and a request for input.
* Business Recovery
Business Re-Openings and Closings
On January 5, Governor Inslee announced a new COVID-
region starting in Phase 1. Tukwila is in the Puget Sound Region, which includes King, Pierce, and Snohomish counties.
from Phase 1 into Phase 2, a region must meet four metrics:
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1.A decreasing trend of at least 10% in the rate of new COVID-19 cases
2.A decreasing trend of at least 10% in the rate of new COVID-19 hospital admissions
3.Hospital Intensive Care Unit (ICU) beds occupancy rate less than 90% (including non-COVID cases)
4.COVID-19 test positivity rate less than 10%
Once in Phase 2, a region can remain in that phase if it meets three of the following four metrics:
1.A decreasing or flat trend in the rate of new COVID-19 cases
2.A decreasing or flat trend in the rate of new COVID-19 hospital admissions
3.Hospital Intensive Care Unit (ICU) beds occupancy rate less than 90% (including non-COVID cases)
4.COVID-19 test positivity rate less than 10%
Regions that fail to meet the second set of metrics will be moved back to Phase 1. The metrics for each region will be
updated on a Risk Assessment Dashboard every Friday and regions will move into the new phase (forward or backward)
the following Monday. Following are the metrics for the Puget Sound region. As of 1/18 we met three of the four
metrics; however, as of 1/25 we only met two of the metrics. Concerningly, the previous reduction in rate of new cases
went from a decrease of 13% to an increase of 23%. At this time, we are unable to predict when our region will move
into Phase 2.
tǒŭĻƷ {ƚǒƓķ wĻŭźƚƓʹ IĻğƌƷŷǤ ğƭŷźƓŭƷƚƓ wƚğķƒğƦ Ʒƚ wĻĭƚǝĻƩǤ tŷğƭĻ
Week starting: 1/18/2021 1/25/2021
Phase: Phase 1 Phase 1
Trend in the rate of new COVID-19 cases ΏЊЌі њЋЌі
Trend in the rate of new COVID-19 hospital admissions ΏЌі ΏВі
Hospital ICU beds occupancy rate БЎі БЍі
COVID-19 test positivity rate Аі Ві
Notes:
1) Unshaded cells indicate we are meeting the goal to move into Phase 2
2) Shaded cells indicate we are NOT meeting the goal to move into Phase 2
3) Data is from the Roadmap to Recovery Reports available at: https://coronavirus.wa.gov/what-you-need-
know/covid-19-risk-assessment-dashboard
The allowed activities under the new Phase 1 which became effective on January 11 are very similar to those activities
that Tukwila has been operating under for the past few weeks. The main exceptions are that some new activities are
allowed (under very tight limits). These include indoor recreation and fitness, outdoor sports and fitness, museums,
indoor entertainment, and outdoor entertainment.
In general, indoor activities of retail, professional services, personal services, and worship services are permitted up to
25% of capacity. Indoor dining is prohibited in Phase 1; however, if the indoor space has one or more permeable walls
enabling sufficient air circulation, dining is permitted up to 25% occupancy. Outdoor dining continues to be permitted
with restrictions.
Once we enter Phase 2, indoor card room seating, indoor restaurant seating, museums, and indoor fitness will be
permitted up to 25% capacity with other restrictions.
Business Assistance
Work continues on Experience Tukwila, the Great Tukwila Carry-Out, SavingLocalKC.com, Southside Promise, and
collaborating with the Chamber and other regional organizations.
60
The Federal government is investing $284 billion into the Paycheck Protection Program and revised regulations to make
the program better for small businesses. Loans under $150,000 are forgivable which is a very significant opportunity for
most very small businesses.
Unemployment
agenda packet.
On December 27, 2020 new federal funding through the CARES Act was signed into law. It provides expanded
unemployment benefits through March 13, 2021. These include regular unemployment benefits and related extensions
such as Pandemic Emergency Unemployment Compensation (PEUC) and Extended Benefits (EB). The new law also
extends the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular
unemployment such as self-employed people and independent contractors. It also created the Federal Pandemic
Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible claimants who are receiving
benefits from any unemployment program.
ent resources for
community members that have been affected by job loss or reduced hours due to COVID, staff is working to identify the
a
accounts.
*
Tukwila Food Pantry
1/21 - 707
1/23 - 658
1/26 - 579
Pantry numbers also include Door Dash deliveries.
National Guard personnel is expected to stay on with the Pantry until March 2021 with a possibility of extending to June
2021.
{ĻƓźƚƩ aĻğƌ 5źƭƷƩźĬǒƷźƚƓʹ The third meal distribution of the year included: 376 meals served to 56 households that
included 60 residents.
th
LƓΏƦĻƩƭƚƓ ŅźƷƓĻƭƭ ĭƌğƭƭĻƭ started again at the Tukwila Community Center on January 25. The Fitness Room reopened
on Tuesday, January 19, 2021. The response to offering in-person fitness options has been overwhelmingly positive.
Updated guidelines are being implemented and so far all participating have been on board and happy to abide.
th
The youth meal and recreation activity kit distribution started again on January 18. The follow was served:
Meals: 170
Breakfasts: 99
Snacks: 99
Activity Kits: 137
Masks: 54
Overall attendance: 98
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Public Safety Plan Construction Projects
There have been no changes to the Public Safety Plan projects since the last report.
There have been no changes to compliance issues since the last report.
* Covid-19 Testing Sites
Below are the three current nearest testing sites in/to Tukwila. For more information on free testing sites in King County,
visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx
Tukwila Pantry, testing is no longer being offered at the Tukwila Pantry
Highline College, Wednesdays 7 a.m. to 2 p.m.
Church by the Side of the Road, beginning Tuesday, October 6, 2020, 8:30 to 5:30 Monday through Saturday.
Abu Bakr Islamic Center expects to offer free testing once a month.
The following are the number of individuals tested over the past week at the Church by the Side of the Road. ŷźƭ źƭ ğ
ƩĻŭźƚƓğƌ ƷĻƭƷźƓŭ ŅğĭźƌźƷǤ ķƩğǞźƓŭ źƓķźǝźķǒğƌƭ ŅƩƚƒ ğĭƩƚƭƭ ƭƚǒƷŷ YźƓŭ /ƚǒƓƷǤ͵ Positive rates for the prior weeks was
hovering around 18.5%. All testing locations in the region are seeing a significant surge in the number of people
requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila
International Boulevard and Military Road to mitigate traffic impacts in the neighborhood.
1/26 251 individuals tested
1/25 196 individuals tested
1/24 closed
1/23 213 individuals tested
1/22 201 individuals tested
1/21 233 individuals tested
1/20 262 individuals tested
For the period of January 5 January 11, the last data available, the testing site at the Church by the Side of the Road
was seeing a 14.3% positivity rate.
Additional information on the testing site at Church by the Side of the Road:
Hours of operation M-Sat 9:30-5:30. Sundays Vaccine only and Appointment only for First Responders or other Level 1A
personnel.
On most days we accept everyone regardless of an appointment. Allowing everyone equal access to testing is very
important to CHI Franciscan and King DOH. Some days if we get busy we will direct non-appointments into a parking lot
and have them use our walk-up tent. On rare occasions if we become overwhelmed, we will go "Appointment Only." If
this happens, we change the message on our Variable Message Boards and update this on the KC DOH website. As an
alternative the Park and Walk Covid Testing Site at Highline College will be the next testing option for people needing a
test.
Firefighter Cathy Browning will be operating the Covid-19 Test Site beginning 1/6. Jeff Nichols will assist with training
and his last day will be 1/7. When Cathy is not on site she will have Capt. Bill Austin fill-in and he is from VRFA.
62
To sign up go to https://www.kingcounty.gov/depts/health/covid-19/testing.aspx If you are unable to sign up, walk-up
to the site and we can assist whoever needs help.
We have 2 Variable Message Boards Located 1 block north and 1 block south of 148th. The purpose and value of the
signs provided visible notice of when to turn. The testing site is difficult to find from T.I.B. The message boards also
provides hours of operation and when the site is "Appt Only".
At this time, we do not know how long the site will operate. At this time, the contract was approved until April. It is
anticipated that the Testing Site will operate as a vaccine site once more vaccines become available.
Other information is that CHI and King County DOH operate the testing site. It is important them to be good neighbors
and provide a valuable service. In the beginning we did have traffic issues to resolve so we responded by implementing
Full-time traffic control officers and being much more efficient at testing.
* Public Health Seattle & King County Covid-19 Outbreak Summary Tukwila
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Transportation andInfrastructureServicesCommittee
TO:
Jack Pace, Department of Community DevelopmentDirector
FROM:
Alison Turner, Sustainable Transportation Program Manager
BY:
Chris Andree, Sustainable Transportation Outreach Coordinator
Mayor Ekberg
CC:
January22, 2021
DATE:
King County Metro TDMAgreement 20212022
SUBJECT:
ISSUE
The Transportation Demand Management (TDM) Program is asking for approval to accept
passthrough funding from King County Metro.The funding source is afederal Congestion
Mitigation and Air Quality grant.Funding will be used to continue implementation of
Transportation Demand Management (TDM) activities in south King County.
BACKGROUND
The City of Tukwila TDM Program was previously awarded King County passthrough funding in
2016/17,2017/19, and 2020to enhance TDM services in south King County.TDM Program
staff implemented outreach on behalf of King County Metro to reduce congestion and increase
use ofsustainabletravel alternativesto driving alone.
DISCUSSION
A new funding opportunity has been o
outreach services in south King Countythrough November 30, 2022.The TDM Program will
work to increase the use of and access to transit and other sustainable modes of transportation
in south King Countyby targeting residents, commuters and employers for whom sustainable
transportation alternatives are a viable option.TDM servicesand outreach will be providedat
activity centers such as Tukwila VillageorSea-Tac Airport,schools and colleges,and
multifamily housing sites. A key strategy is to develop partnerships with community
organizations toreach target populations andimprove long-term program outcomes.
FINANCIAL IMPACT
There will be no impact to the general fund.
RECOMMENDATION
Councilis being asked to acceptpassthrough funding fromKing County Metro for the
Transportation Demand Management Program in the amount of $225,000 and consider this
item onthe Consent Agenda at theFebruary 1, 2021,Regular Meeting.
ATTACHMENTS
Attachment A: 20212022 Tukwila TDM Agreement.pdf
67
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TRANSPORTATION DEMAND MANAGEMENT AGREEMENT
BETWEEN
THE CITY OF TUKWILA
AND
KING COUNTY
This Transportation Demand Management Agreement is made and entered into by and between
the City of Tukwila, a Washington municipal corporation (the “City”) and King County, a home
rule charter county of the State of Washington, through the Metro Transit Department (the
“County”), either of which entity may be referred to hereinafter individually as “Party” or
collectively as the “Parties.”
Whereas, the County has obligated a grant from the Federal Transit Administration (FTA)
(Award WA-2020-087-00) FY19 Congestion Mitigation Air Quality (“CMAQ”) to 5307 – TDM
Corridor Strategies Supporting Centers and Regional Park and Ride TDM Activities and Access
Improvements, awarded to the County on August 31, 2020 for a total award amount of
$6,488,278; and
Whereas, the CMAQ grant is for multi-modaltransportationproject planning and demonstration
programs, in order to reduce drive-alone vehicle travel and increase high occupancy vehicle use
to help reduce energy consumption, air pollution and traffic congestion. Limited research and
development are allowed under this grant but cannot be the primary element of the scope. The
Catalogue of Federal Domestic Assistance number for this grant is 20.507, Federal Transit
Formula Grants, and the County intends to use up to $242,500 of these grant funds as a sub-
award to the City for work performed in accordance with the terms and conditions of this
Agreement; and
Whereas, such projects and programs include strategies known as transportation demand
management (“TDM”) which may encompass incentives, outreach, promotions, website
development and maintenance, materials and services that facilitate travel by public
transportation, shared rides, bicycling, walking and teleworking; and
Whereas, the City, whose DUNS number is 010207504 and the County provide such TDM
programs to commuters, students and residents directly or through employers, schools and/or
property managers; and
Whereas, the City’s Transportation Demand Management program (the “Program”), including
activities conducted through the City’s TDM program, has been effective in reducing drive-alone
trips in Tukwila; and
_________________________________________________________
2021-2022 Transportation Demand Management Agreement
Between the City of Tukwila and King County
Page 1 of 39
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Whereas, the City and County have continued to adapt and demonstrate these strategies through
the Program by adding new market segments and new approaches toTukwilaarea residents and
workers;
NOW THEREFORE, in consideration of the terms, conditions and covenants contained herein,
the Parties agree as follows:
_________________________________________________________
2021-2022 Transportation Demand Management Agreement
Between the City of Tukwila and King County
Page 2 of 39
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1. PURPOSE OF AGREEMENT
The purpose of this Agreement is to establish a mutually beneficial arrangement between the
City and the County that will help both Parties realize their respective TDM objectives. This
Agreement also creates a mechanism to allow the County to reimburse the City for costs incurred
to perform the tasks and implement the programs described in the Scope of Work (“SOW”), as
set forth in Exhibit A, which is attached and incorporated herein. In consideration of the City’s
performance of the tasks and responsibilities set forth in the SOW, the County will provide the
City up to $225,000 in grant funds.
2. AGREEMENT TERM AND MODIFICATIONS
st
This Agreement shall be effective as of January 1, 2021, upon signature by both Parties, and
shall remain in effect unless otherwise terminated through December 31, 2022. If mutually
agreed, the Agreement may be extended by written amendment for up to an additional two (2)
years. Exhibits and attachments may be modified at that time as mutually agreed by the Parties.
Any extension shall be made in writing in accordance with Section 14 of the Agreement. The
County will enter into or extend this Agreement only on the condition that all City accounts with
the County are current.
3. CITY’S RESPONSIBILITIES
The City shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for or incidental to the performance of the work required as
related to program performance associated with the SOWin Exhibit A. The program tasks,
timelines and budget are stated in Exhibit A.
4. COUNTY’SRESPONSIBILITIES
The County will reimburse the City for actual costs incurred to satisfactorily perform the tasks
and implement the Program as provided for in the SOW. In no event shall the total
reimbursement made by the County to the City for work performed pursuant to this Agreement
exceed $300,000 (the “Reimbursement Cap”).
5. INVOICE AND PAYMENT PROCEDURES
The City shall submit completed invoice(s) to the County detailing expenses, quarterly activities,
outcomes and metrics within thirty (30) calendar days following each quarter’s end. The County
shall pay the City within thirty (30) calendar days after the County has received completed
invoices.
In no event will the total amount of the initial investment and quarterly payments exceed the
Reimbursement Cap specified at Section 4 of this Agreement without the Parties mutually
agreeing to amend this Agreement in accordance with Section 14 of the Agreement.
_________________________________________________________
2021-2022 Transportation Demand Management Agreement
Between the City of Tukwila and King County
Page 3 of 39
71
6. FEDERAL REQUIREMENTS
A. This Agreement is subject to a financial assistance agreement between the County and the
FTA. The City shall comply with all applicable federal laws, regulations, policies, procedures
and directives, including but not limited to the following, which are attached hereto or
incorporated herein by this reference:
1. 2 CFR Part 200.300 through 2 CFR Part 345, contained in Subpart D, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The text is available at: https://www.gpo.gov/fdsys/pkg/CFR-2015-title2-
vol1/xml/CFR-2015-title2-vol1.xml#seqnum200.300
2. 2 CFR Part 200.400 through 2 CFR Part 200.475, contained in Subpart E, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The text is available at: https://www.gpo.gov/fdsys/pkg/CFR-2015-title2-
vol1/xml/CFR-2015-title2-vol1.xml#seqnum400.1
3. The requirements and obligations imposed on a “Recipient” under the applicable
provisions of the FTA Master Agreement. The Master Agreement text is available at:
https://www.transit.dot.gov/funding/grantee-resources/sample-fta-agreements/fta-master-
agreement-fiscal-year-2020
4. The requirements of FTA Circular 5010.1E Project Administration and Management.
Circular 5010.1E text is available at:
https://www.transit.dot.gov/regulations-and-guidance/fta-circulars/award-management-
requirements-circular-50101e
5. If the City contracts with a third party to provide all or a portion of the services
described in this Agreement, then the City shall comply with FTA Circular 4220.1F.
Circular 4220.1F text is available at:
https://www.transit.dot.gov/regulations-and-guidance/fta-circulars/third-party-
contracting-guidance
6. Applicable FTA Third Party Contract Provisions – Standard Terms and Conditions. The
text is attached as Exhibit B.
B. New federal laws, regulations, policies, procedures and directives may be adopted after the
date this Agreement is established and may apply to this Agreement. The City agrees to accept
and comply with all applicable laws, regulations, policies, procedures and directives as may be
amended or promulgated from time to time during the term of this Agreement.
C. The City shall not perform any act, fail to perform any act, or refuse to comply with any
requests by the County which would causethe County to be in violation of any federal law or
FTA requirement. The City’s failure to so comply with this Section shall constitute a material
breach of this Agreement.
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D. The County and City acknowledge and agree that, notwithstanding any concurrence by the
Federal Government in or approval of the solicitation or award of this Agreement, absent the
express written consent by the Federal Government, the Federal Government is not a party to this
Agreement and shall not be subject to any obligations or liabilities to the County, City, or any
other party (whether or not a party to this Agreement or any Agreement awarded pursuant
thereto) pertaining to any matter resulting from this Agreement.
E.The City agrees to extend application of the federal requirements to its subrecipients or
contractors, and their respective subcontractors, by including this Section and the related exhibits
in each contract and subcontract the City awards under this Agreement financed in whole or in
part with Federal assistance provided by FTA. It is further agreed that this Section shall not be
modified, except to change the names of the parties to reflect the subrecipient or contractor
which will be subject to its provisions.
F. The City acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. 3801, etseq., and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 CFR Part 31, apply to its actions pertaining to the work under this Agreement.
Upon execution of this Agreement, the City certifies or affirms the truthfulness and accuracy of
any statement it has made, it makes, it may make, or causes to be made, pertaining to this
Agreement or the FTA-assisted project for which this work is being performed. In addition to
other penalties that may be applicable, the City further acknowledges that if it makes, or causes
to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the
Federal Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on the City to the extent the Federal Government deems appropriate.
1. The City also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under
a contract connected with a project that is financed in whole or in part with Federal
assistance originally awarded by FTA under the authority of 49 U.S.C. 5307, the
Government reserves the right to impose the penalties of 18 U.S.C. 1001 and 49 U.S.C.
5323(l)(1) on the City, to the extent the Federal Government deems appropriate.
2. The City agrees to include the language in Section F and Section F(1) above in each
contract and subcontract it awards under this Agreement financed in whole or in part with
Federal assistance provided by FTA. It is further agreed that the clauses shall not be
modified, except to identify the contractor or subcontractor who will be subject to the
provisions.
G. Certification Regarding Debarment, Suspension and Other Responsibility Matters
This Contract is a covered transaction for purposes of 2 CFR part 1200. As such, the City is
required to verify that none of the City, its principals, as defined at 49 CFR 29.995, or affiliates,
as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and
29.945. The City is required to comply with 2 CFR 1200, Subpart C and must include the
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requirement to comply with 2 CFR 1200, Subpart C in any lower tier covered transaction it
enters into. By signing and submitting this Contract, the City certifies as follows:
The certification in this clause is a material representation of fact relied upon by King
County. If it is later determined that the City knowingly rendered an erroneous
certification, in addition to remedies available to King County, the Federal Government
may pursue available remedies, including but not limited to suspension and/or debarment.
The City agrees to comply with the requirements of 2 CFR 1200, Subpart C while this
offer is valid and throughout the period of any work or service that may arise from this
Contract. The City further agrees to include a provision requiring such compliance in its
lower tier covered transactions.
H. Because the County is sub-granting $25,000 or more of pass-through Federal Transit
Administration funds, the County must comply with the reporting requirements of The Federal
Funding Accountability and Transparency Act (FFATA or Transparency Act - P.L.109-282., as
amended by section 6202(a) of P.L. 110-252). The FFATA prescribes specific data to be
reported and the County hereby agrees to report sub-award data into the website
www.USASpending.gov via www.fsrs.gov. The City agrees to provide the County with the
information required in this paragraph within 30 calendar days from the execution date of this
Agreement:
a. Location of the City (physical address(es), including congressional district(s));
and
b. Place of performance (physical address(es), including congressional district(s));
and
c. Unique identifier of the City and its parent (DUNS Number, a unique nine-digit
number issued by Dun & Bradstreet (D&B) to a single business entity assigned to
each business location in the D&B database having a unique, separate, and
distinct operation for the purpose of identifying it); and
d. Total compensation and names of top five executives IF BOTH of the following
apply:
i. More than 80% of the City’s gross annual revenues are from the federal
government, and those revenues are greater than $25,000,000 annually,
and
ii. Compensation information is not already available through reporting to
the Securities and Exchange Commission.
I. The City agrees to provide the County with its Federal Central Contractor Registration
number within 30 calendar days of the execution of this Agreement. If it has not already
registered, the City agrees to register with the Federal Central Contractor Registration at
https://www.sam.gov/portal/public/SAM/ (formerly www.CCR.gov) and provide the County
with the registration number within 30 calendar days from the execution date of this Agreement.
Exceptions may be made on a case-by-case basis upon approval by the County.
J.The City agrees to provide the County with a copy of its Title VI implementation plan in
accordance with FTA Circular 4702.1B, Chapter III, Section 11. If the City does not have a Title
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VI plan, the County and the City agree to work together to sufficiently document the City’s
adoption of the County’s Title VI plan, or in the alternative, the City’s implementation of its own
Title VI plan.
K. In accordance with FTA Circular 4702.1B, Chapter II, Section 2, and by signing this
Agreement, the City certifies that it will comply with Title VI of the Civil Rights Act, as
amended, 42 U.S.C. § 2000d, U.S. Department of Justice “Guidelines for enforcement of Title
VI, Civil Rights Act of 1964, 28 CFR §50.3, U.S DOT regulations, “Nondiscrimination in
Federally-Assisted Programs of the Department of Transportation – Effectuation of Title VI of
the Civil Rights Act of 1964,” 49 CFR part 21.
7. DISPUTE RESOLUTION PROCESS
7.1 Designated Dispute Resolution Representatives. The following individuals are the
Designated Representatives for the purpose of resolving disputes that arise under this
Agreement:
For the County For the City
Carol Cooper Vicky Carlsen
Mobility Innovations Finance Director
Managing Director City of Tukwila
Metro Transit Department 6200 Southcenter Blvd.
201 South Jackson Street, M/S KSC-Tukwila, WA 98188
TR-0411 (206) 433-1839
Seattle, WA 98104 Vicky.Carlsen@tukwilawa.gov
(206) 477-5871
carol.cooper @kingcounty.gov
7.2 The County representative and the City representative shall confer to resolve disputes that
arise under this Agreement as requested by either Party. The designated representatives
shall use their best efforts and exercise good faith to resolve such disputes.
7.3 In the event the Designated Representatives are unable to resolve the dispute, the
appropriate City Administrator or her/his designee and the General Manager of the
County’s MetroTransit Division or her/his designee shall confer and exercise good faith
to resolve the dispute.
7.4 In the event the City Administrator and the General Manager of Metro Transit are unable
to resolve the dispute, the Parties may, if mutually agreed in writing, submit the matter to
non-binding mediation. The Parties shall then seek to mutually agree upon the mediation
process, who shall serve as the mediator, and the time frame the Parties are willing to
discuss the disputed issue(s).
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7.5 If the Parties cannot mutually agree as to the appropriateness of mediation, the mediation
process, who shall serve as mediator, or the mediation is not successful, then either Party
may institute a legal action in the King County Superior Court, situated in Seattle,
Washington, unless another venue is mutually agreed to in writing.
The Parties agree that they shall have no right to seek relief in a court of law until and
7.6
unless each of the above procedural steps has been exhausted.
8. TERMINATION
8.1 Termination for Convenience. Either Party may terminate this Agreement upon thirty
(30) days’ written notice to the other Party. In the event of termination of this
Agreement, the Parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of this Agreement prior to the effective date of termination.
8.2 Termination for Cause. If either Party does not fulfill in a timely and proper manner its
obligations under this Agreement, or if either Party violates any of these terms and
conditions, the aggrieved Party will give the other Party written notice of such failure or
violation. The responsible Party will be given the opportunity to initiate a correction of
the violation or failure within fifteen (15) calendar days. If failure or violation is not
corrected within the mutually agreed upon time period, this Agreement may be
terminated immediately by written notice of the aggrieved Party to the other.
8.3 Termination for Non-Appropriation or Loss of Grant Funding. This Agreement is
contingent upon federal grant funding and local legislative appropriations. As such, in
addition to termination for default or convenience, the County may terminate this
Agreement for non-appropriation or loss of grant funding by giving not less than thirty
(30) calendar days' written notice thereof to the City.
9. LEGAL RELATIONS
9.1 No Third Party Beneficiaries. It is understood that this Agreement is solely for the
benefit of the Parties hereto and gives no right to any other person or entity.
9.2 No Partnership or Joint Venture. No joint venture, agent-principal relationship or
partnership is formed as a result of this Agreement.
9.3 Independent Capacity. The employees or agents of each Party who are engaged in the
performance of this Agreement shall continue to be employees or agents of that Party and
shall not be considered for any purpose to be employees or agents of the other Party.
9.4 Jurisdiction and Venue. The King County Superior Court, situated in Seattle,
Washington, shall have exclusive jurisdiction and venue over any legal action arising
under this Agreement.
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9.5 Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof shall be deemed to have been explicitly negotiated between, and
mutually drafted by, both Parties, and the language in all parts of this Agreement shall, in
all cases, be construed according to its fair meaning and not strictly for or against either
Party.
9.6 Assignment. Neither this Agreement, nor any interest herein, may be assigned by either
Party without the prior written consent of the other Party.
9.7 Compliance with Applicable Laws. The Parties agree to comply with all applicable
federal, state, and local laws, rules, and regulations, including those pertaining to
nondiscrimination, and agree to require the same of any subcontractors providing services
or performing any work related to the Program using funds provided under this
Agreement.
FORCE MAJEURE
10.
Either Party to this Agreement shall be excused from performance of its responsibilities and
obligations under this Agreement, and shall not be liable for damages due to failure to perform,
during the time and to the extent that it is prevented from performing by a cause directly or
indirectly beyond its control, including, but not limited to: late delivery or nonperformance by
vendors of materials or supplies; any incidence of fire, flood, snow, earthquake, or acts of nature;
strikes or labor actions; accidents, riots, insurrection, terrorism, or acts of war; order of any court
or civil authority; commandeering material, products, or facilities by the federal, state or local
government; or national fuel shortage; when satisfactory evidence of such cause is presented to
the other Party to this Agreement, and provided that such non-performance is beyond the control
and is not due to the fault or negligence of the Party not performing.
11. INDEMNIFICATION
Both Parties shall protect, defend, indemnify and save harmless each other, their officers,
employees, and agents while acting within the scope of their employment as such, from any and
all costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting
from either Party’s negligent acts or omissions in performing their obligations under this
Agreement. The Parties agree that they are fully responsible for the acts and omissions of their
own contractors, subcontractors, employees, and agents, acting within the scope of their
employment as such, as they are for the acts and omissions of its own employees and agents.
The Parties agree that their obligations under this provision extend to any claim, demand, and/or
cause of action brought by or on behalf of any of their employees or agents. The foregoing
indemnity is specifically and expressly intended to constitute a waiver of both Parties immunity
under Washington’s Industrial Insurance Act, RCW Title 51, as respects the Parties only, and
only to the extent necessary to provide the Parties, their officers, employees, and agents with a
full and complete indemnity of claims made by the Parties employees. The Parties acknowledge
that these provisions were specifically negotiated and agreed upon by them. The provisions of
this Section 11 shall survive the expiration or earlier termination of thisAgreement.
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12. WAIVER
A failure by either Party to exercise its rights under this Agreement shall not preclude that Party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in a writing signed by an authorized representative
of the Party and attached to the original Agreement.
13. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement
which can be given effect without the invalid provision, if such remainder conforms to the
requirements of applicable law and the fundamental purpose of this Agreement, and to this end
the provisions of this Agreement are declared to be severable.
14. CHANGES AND MODIFICATIONS
This Agreement may be changed, modified, or amended only by written agreement executed by
authorized representatives of both Parties.
15. REPRESENTATION ON AUTHORITY OF SIGNATORIES
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
16. ALL TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the Parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the Parties hereto.
17. CONTRACT MANAGEMENT
The contact persons for the management of this Agreement (the “Contract Managers”) are
identified and their contact information is provided herein and may be updated by either Party
for their agency only and shall be submitted in writing or electronic mail to the other Party. Any
update to the Contract Managers’ information shall state the effective date of said update.
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Contract Manager King County City of Tukwila
Contact NameMitchell Lloyd Alison Turner
Title Transportation Demand Management Sustainable Transportation Program
Lead (TDM Lead)Manager
King County Metro City of Tukwila
Market Innovation Section
Address 201 S. Jackson St.6300 Southcenter Blvd #100
M/S KSC-TR-0411 Tukwila, WA 98188
Seattle, WA 98104
Telephone 206-263-3788206-433-7142
E-Mailmlloyd@kingcounty.govAlison.turner@tukwilawa.gov
18. RECORDS RETENTION AND AUDIT
18.1 During the progress of the work and for a period of not less than six (6) years from the
date of final payment by the County, the City shall keep available for inspection and audit
by the County and the federal government the records pertaining to the Agreement and
accounting therefore. Copies of all records, documents or other data pertaining to
performance of the Agreement will be furnished upon request. If any litigation, claim or
audit is commenced related to performance of the Agreement, the records along with
supporting documentation shall be retained until all litigation, claims and/or audit
findings have been resolved even though such litigation, claim or audit continues past the
six-year retention period.
18.2 All Agreement costs must be documented including copies of invoices and time sheets
showing hours worked and rates, or financial system expense reports documenting these
items.
18.3 The County, the U.S. Department of Transportation, the FTA, the State Auditor, and the
Inspector General and any of their duly authorized representatives shall have full access
to and right to examine, during normal business hours, all City records with respect to all
matters covered by this Agreement. Such representatives shall be permitted to audit,
examine and make excerpts or transcripts from such records, and other matters covered
by this Agreement.
18.4 Unless already published and available at the federally appointed online, accessible audit
reporting database the City agrees to submit to the County, a copy of the City's A-133
Single Audit report when requested by the County for sub recipient monitoring purposes.
19. EXECUTION OF AGREEMENT
This Agreement may be executed in multiple counterparts, any one of which shall be regarded
for all purposes as an original.
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IN WITNESS THEREOFthe Parties hereto have executed this Agreement by duly authorized
representatives on the dates shown below their respective signatures.
KING COUNTYCITY OF TUKWILA
By: ______________________________By: ______________________________
Terry WhiteAllan Ekberg
General Manager Mayor
Metro Transit DepartmentCity of Tukwila
Date: ____________________________
Date: ____________________________
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Exhibit A
City of Tukwila
Transportation Demand Management Agreement with King County Metro
Scope of Work
January 1, 2021
The City will provide TDM services for travelers with an origin or destination in the cities of
Tukwila, Burien, Des Moines, Kent, Renton, and SeaTac through an extension of their Regional
Mobility Grant (RMG) program and the City’s TDM program.
The City and the County will mutually agree on messaging that will be included on program
materials for marketing and outreach purposes.
These services will be provided for the time period beginning with the execution of the
agreement and ending November 30, 2022.
Scope of Services
The City of Tukwila TDM Program will target residents, employees and employers for whom
sustainable transportation alternatives are a viable option. As described below, the program will:
•
Educate residents, employees and students on sustainable transportation alternatives to
driving alone;
•
Provide rewards and incentives related to sustainable transportation options;
•
Work to improve people’s perceptions of these options;
•
Inform residents, employees and students of Renton-Kent-Auburn Area Mobility Plan
news and engagement opportunities, such as RapidRide I line outreach, and work to
increase ORCA card usage;
•
Explore options for amenities such as bike lockers, bike racks, bike repair stations,
wayfinding signage, etc.;
•
Communicate the goals of keeping traffic moving and other topics related to road
construction and transit service changes; and
•
Educate employers on available commute benefit strategies and programs.
An evaluation of the program will be provided to the County by November 30, 2022, outlining
what has been accomplished in the program and including trip reduction data during the period
following the execution of the agreement through the end of October 2022. The final invoice for
this scope of work shall be submitted to the County no later than January 5, 2023.
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Program Description
Issue/Problem
Employees and residents not affected by the CTR law may receive limited or no transportation
benefits/support. Smaller employers often have difficulty allocating funding for employee
transportation assistance and are unaware of commute benefits they could provide such as
ORCA passes or pre-tax transportation benefits.
Goals:
•
Increase the use of and access to transit and other sustainable modes of transportation in
south King County (increase NDAT and decrease VMT);
•
Reduce congestion along major regional corridors, including I-405, I-5, SR-99 and SR-
167; and
•
Efficiently deliver TDM services by targeting employees, residents and students at large
activity centers (for example, presenting at employer meetings or providing
transportation trainings to school staff).
Potential Trip Markets
•
Employment sites with clusters of non-CTR affected employers
•
Multi-family residences (affordable and market rate housing)
•
Technical colleges and high schools
•
Industry-specific employers such as hotels
Potential activity centers and networks include:
Sea-Tac Airport (partner with Port of Seattle, Airport Jobs, City of SeaTac)
o
Westfield Southcenter Mall (partner with mall management and employers)
o
Tukwila Village (partner with Independent Living, King County Library System
o
and employers)
Foster High School and Showalter Middle School (partner with Tukwila School
o
District and SchoolPool)
Colleges such as Renton Technical College and Highline College
o
Seattle Southside Chamber and Discover Burien
o
Renton Landing and Black River Business Park
o
Multifamily housing sites (partner with property managers, cities, King County
o
Housing Authority, Hopelink, and other non-profits)
Equity and Social Justice
The City of Tukwila’s equity policy, adopted by council in 2017, guides city staff to serve the
community equitably. TDM Program staff participate in the Equity Policy Implementation
Committee with a focus on developing outreach best practices and tools. The equity policy has
six major goals:
Our City workforce reflects our community
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Community outreach and engagement is relevant, intentional, inclusive, consistent and
ongoing
All residents and visitors receive equitable delivery of City services
City government is committed to equity in the decision-making process
Equity serves as a core value for all long-term plans moving forward
The City will build capacity around equity within City government and the broader
community
Strategies
This program will market sustainable transportation through a direct, individualized approach
supporting and encouraging residents and employees to change their travel behavior.
Methodology will include individualized marketing; social marketing; and engaging community
and residential groups, individuals, businesses and other targeted groups of corridor users.
Marketing will promote sustainable transportation options that reduce single-occupant vehicle
travel such as transit, carpool, vanpool, active transportation, telecommuting, and new mobility
services.
Strategies may include, but are not limited to:
Outreach and education on sustainable transportation options
Distribution of ORCA incentives to encourage transit use; Facilitate access to reduced
fares for low-income, RRFP, seniors, and youth by partnering with ORCA Neighborhood
Pop-up, ORCA LIFT (Public Health – Seattle & King County), and ORCA Youth
Administration of a sustainable transportation rewards program
Distribution of safety/visibility gear for active transportation
Attendance at community or employer resource fairs and meetings
Install amenities such as bike racks, wayfinding signage, and parking designated for
carpool
Translation, interpretation, transcreation of materials, and partnership development to
reach target populations
Trip planning assistance
If COVID remains active, the program will continue to pivot by trying new remote outreach
methods such as developing webinars and connecting with users via partners. The program will
focus on providing TDM services and public health messages via trusted channels, developing
partnerships, and conducting outreach safely according to public health directives.
Performance Metrics
Transportation mode choice data will be collected via surveys. A pre-intervention survey will be
administered to capture baseline data when participants enroll in the transportation rewards
program. Follow-up surveys will be administered 1 month, 3 months, and 6 months later, as
capacity allows. Actual timing of follow-up surveys will vary depending on scheduling around
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holidays, current events, and synergy with partner agencies. Data captured at 2 or more points in
time will be used to report the final VT and VMT reduced by the program.
Additional strategies to measure success include:
ORCA card usage rates
Number of outreach events/attendees/contacts
Number of sustainable transportation incentives distributed
Estimating the reach of marketing efforts
Qualitative customer feedback from participants and partner organizations
Anticipated Schedule and Deliverables
DeliverableTarget Dates
Develop outreach materials (webpage, surveys, flyers, reward slips) January 1, 2021
Outreach to community groups, individuals, employers, property through November 30, 2022
managers, and other targeted groups of corridor users to promote use
of non-drive alone travel
Administration of rewards programthrough November 30, 2022
Personalized trip planning assistance and employer/property manager through November 30, 2022
consultations
Hold transportation trainings at interested employment centers, through November 30, 2022
housing sites and worksites
Analysis of rewards program survey data to calculate VT and VMT November 30, 2022
reduced
Submit progress reports, metrics, and invoices that include labor hours through January 5, 2023
and receipts for reimbursable expenses, at least quarterly
Anticipated Budget through November 30, 2022
Project Element Budget
Administration$43,000
Incentives $22,000
Marketing $27,000
Outreach $83,000
Bicycle and Pedestrian Amenities$50,000
Total Project Cost$225,000
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Exhibit B
FEDERAL TRANSIT ADMINISTRATION (FTA) THIRD PARTY CONTRACT
REQUIREMENTS
This Contract shall be partially funded by the Federal Transit Administration (FTA). The following provisions
include, in part, certain standard terms and conditions required by the U.S. Department of Transportation. All
Contractual provisions required by the U.S. Department of Transportation, as set forth in FTA Circular 4220.1F, as
revised, dated March 18, 2013, as are the requirements of the Master Agreement between King County (“the
County”) and the U.S. Department of Transportation, including all “flow down” provisions to third party
Contractors and Subcontractors are hereby incorporated by reference. Unless stated otherwise, all FTA mandated
terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. The
Contractor agrees not to perform any act, fail to perform any act, or refuse to comply with any County requests that
would cause the County to be in violation of the FTA terms and conditions.
1-1Disadvantaged Business Enterprise (DBE) Participation
A.Nondiscrimination 49 CFR part 26. The Contractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this Contract. The Contractor shall
carry out applicable requirements of 49 CFR part 26 in the award and administration of
United States Department of Transportation assisted contracts. Failure by the Contractor
to carry out these requirements is a material breach of this Contract, which may result in
the termination of this Contract or such other remedy, as the County deems appropriate.
Each subcontract the contractor signs with a subcontractor must include the assurance in
this paragraph (see 49 CFR 26.13(b)).
B.DBE Program. The DBE requirements of 49 CFR Part 26 apply to this Contract. King
County has determined that no DBE goal will be established for this Contract. However,
the County requires that the Contractor report any actual DBE participation on this Contract
to enable the County to accurately monitor DBE program compliance.
C.Efforts to Increase DBE Participation . Even though this Contract has no DBE goal, the
County still encourages Contractors to pursue opportunities for DBE participation. To that
end, Contractors are encouraged to:
1.
Advertise opportunities for subcontractors and suppliers (“subcontractors”) in a
manner reasonably designed to provide DBEs capable of performing the work with
timely notice of such opportunities. All advertisements should include a provision
encouraging participation by DBE firms and may be done through general
advertisements (e.g., newspapers, journals, etc.) or by soliciting proposals directly
from DBEs.
2.
Effectively use the services of available minority/women community organizations,
Contractors’ groups, local, state, and Federal minority/women business assistance
offices; Disadvantaged Business Enterprise and other organizations as allowed on a
case-by-case basis to provide assistance in the recruitment and placement of DBEs
and other small businesses.
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Establish delivery schedules, where requirements of the contract allow and encourage
5.
participation by DBEs and other small businesses.
Achieve DBE attainment through joint ventures.
6.
Solicit through all reasonable and available means (e.g., attendance at pre-bid
7.
meetings, advertising and/or written notices) DBE and other small businesses that
have the capability to perform the Work of the Contract.
Select portions of the Work to be performed by Subcontractors to increase the
8.
likelihood that DBE and other small businesses’ goals will be achieved
Provide interested Subcontractors with adequate information about the plans,
9.
specifications, and requirements of the contract in a timely manner to assist them in
responding to a solicitation.
Negotiate in good faith with interested DBEs and other small businesses.
10.
Avoid rejecting DBEs and other small businesses as being unqualified without sound
11.
reasons based on a thorough investigation of their capabilities. The Contractor’s
standing within its industry, membership in specific groups, organizations, or
associations and political or social affiliations (for example union vs. non-union
employee status) are not legitimate causes for the rejection or non-solicitation of bids
in the Contractor’s efforts to obtain DBE and other
small business participation.
Make efforts to assist interested DBEs and other small businesses in obtaining
12.
bonding, lines of credit, or insurance as required by the recipient or Contractor.
Make efforts to assist interested DBEs and other small businesses in obtaining
13.
necessary equipment, supplies, materials, or related assistance or services.
D.
DBE Listing. A current list of DBE firms accepted as certified by the Washington State Office of
Minority and Women’s Business Enterprises (OMWBE) is available from that office at (360) 753-
9693. For purposes of this Contract, a DBE firm must be certified by OMWBE as of the date of
contract award.
E.
Procedure Applicable when DBEs Are Utilized. Concurrent with the use of any DBE subcontractor
or supplier the Contractor shall provide notice of such use in writing to the King County Office of
Business Development and Contract Compliance (BDCC). Upon receipt of said notice, BDCC
shall provide the Contractor with the applicable procedures for counting DBE participation.
Assistance with this Section is available from BDCC at (206) 263-9717. Notice referenced herein
should be delivered to the following address:
King County Department of Finance
Office of Business Relations and Economic Development
401 Fifth Avenue, Suite 350
MS CNK-ES-0350
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Seattle, WA 98104
Phone: (206) 263-9717
Fax: (206) 205-0840
F.The Contractor is required to pay its subcontractors performing work related to this
contract for satisfactory performance of that work no later than 30 days after the
contractor’s receipt of payment for that work from the County. In addition, the contractor
may not hold retainage from its subcontractors, but may require the purchase of a
retainage bond by the subcontractor.
G.The Contractor must promptly notify the County whenever a DBE subcontractor
performing work related to this contract is terminated or fails to complete its work, and
must make good faith efforts to engage another DBE subcontractor to perform at least the
same amount of work. The Contractor may not terminate any DBE subcontractor and
perform that work through its own forces or those of an affiliate without prior written
consent of the County.
1-2Federal Changes
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and
directives, including without limitation those listed directly or by reference in the Master
Agreement between the County and FTA, as they may be amended or promulgated from time to
time during the term of this contract. Contractor's failure to so comply shall constitute a material
breach of this contract.
1-3No Federal Government Obligations to Third Parties
The Contractor acknowledges and agrees that, notwithstanding any concurrence by the Federal
Government in or approval of the solicitation or award of this Contract, absent the express written
consent by the Federal Government, the Federal Government is not a party to this Contract and shall
not be subject to any obligations or liabilities to the Contractor or any other party (whether or not a
party to this Contract) pertaining to any matter resulting from this Contract.
The Contractor agrees to include the above clause in each subcontract financed in whole or in part
with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified,
.
except to identify the subcontractor who will be subject to its provisions
1-4Civil Rights
The following requirements shall apply to this Contract and all third-party contracts:
(A) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C.
§ 2000d, U.S. Department of Justice “Guidelines for enforcement of Title VI, Civil Rights Act of
1964, 28 CFR §50.3, U.S DOT regulations, “Nondiscrimination in Federally-Assisted Programs of
the Department of Transportation – Effectuation of Title VI of the Civil Rights Act of 1964,” 49
CFR part 21, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102,
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section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, section 504 of the
Rehabilitation Act of 1973, 29 U.S.C. § 794 and Federal transit law at 49 U.S.C. § 5332, the
Contractor agrees that it will not discriminate against any person on the basis of race, color, religion,
national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable
Federal implementing regulations and other implementing requirements FTA may issue.
(B) Equal Employment Opportunity - The following equal employment opportunity requirements
apply to the underlying contract:
(1) Race, Color, Religion, National Origin, Sex - In accordance with Title VII of the Civil
Rights Act, as amended, 42 U.S.C. § 2000e, section 503 of the Rehabilitation Act of 1973,
as amended 29 U.S.C. §793 and Federal transit laws at 49 U.S.C. § 5332, the Contractor
agrees to comply with all applicable equal employment opportunity requirements of U.S.
Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et
seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as
amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to
Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable
Federal statutes, executive orders, regulations, and Federal policies that may in the future
affect construction activities undertaken in the course of the Project. The Contractor agrees
to take affirmative action to ensure that applicants are employed, and that employees are
treated during employment, without regard to their race, color, religion, national origin,
sex, age, or disability. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising,
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. In addition, the Contractor agrees to comply with any
implementing requirements FTA may issue.
(2) Sex - In accordance with Title IX of the Education Amendments of 1972, as amended,
20 U.S.C. Sections 1681 et seq. and implementing Federal regulations, “Nondiscrimination
on the Basis of Sex in Education Programs or Activities Receiving Federal Financial
Assistance,” 49 CFR Part 25, and FTA Circular 4220.1F Chapter IV, Section 2(a)(5)(b),
the Contractor agrees to refrain from discrimination against present and prospective
employees on the basis of their sex. In addition, the Contractor agrees to comply with any
implementing requirements FTA may issue.
(3) Age - In accordance with The “Age Discrimination Act of 1974, as amended, 42 U.S.C.
Sections 6101 et seq., and Department of Health and Human Services implementing
regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving
Federal Financial Assistance, 45 CFR Part 90, and section 4 of the Age Discrimination in
Employment Act of 1967, as amended, 29 U.S.C. §§ 623 and Federal transit law at 49
U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and
prospective employees for reason of age. In addition, the Contractor agrees to comply with
any implementing requirements FTA may issue.
(4) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as
amended, 42 U.S.C. § 12101 et seq., the Contractor agrees that it will comply with the
requirements of U.S. Equal Employment Opportunity Commission, "Regulations to
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Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29
C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the
Contractor agrees to comply with any implementing requirements FTA may issue.’
(C) Information and Reports - The Contractor shall provide all information and reports required by
the regulations or directives issued pursuant thereto and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the County or the
Federal Transit Administration (FTA) to be pertinent to ascertain compliance with such regulations,
orders and instructions. The Contractor shall maintain all required records for at least three (3)
years after the County makes final payment and all other pending matters are closed. Where any
information is required and it is in the exclusive possession of another who fails or refuses to furnish
this information, the Contractor shall so certify to the County or the Federal Transit Administration,
as appropriate, and shall set forth efforts made to obtain the information.
(D) Sanctions for Noncompliance - In the event of the Contractor's noncompliance with the
nondiscrimination provisions of this Contract, the County shall impose such contract sanctions as
it or the FTA may determine to be appropriate, including, but not limited to:
1.Withholding of payments to the Contractor under the Contract until the Contractor
complies, and/or,
2.Cancellation, termination or suspension of the Contract, in whole or in part.
(E) Incorporation of Provisions - The Contractor shall include the provisions of paragraphs A through
E of this section in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the regulations or directives issued pursuant thereto. The Contractor shall take such
action with respect to any subcontract or procurement as the County or the FTA may direct as a means
of enforcing such provisions, including sanctions for noncompliance. Provided, however, that, in the
event the Contractor becomes involved in or is threatened with litigation with a subcontractor or
supplier as a result of such direction, the Contractor may request the County to enter into such
litigation to protect the interests of the County, and in addition, the Contractor may request the United
States to enter into such litigation to protect the interests of the United States.
1-5Labor Provisions - Non-Construction Contracts (For Contracts in excess of $100,000)
The Contractor agrees to comply, and assures the compliance by each subcontractor or
subconsultant at any tier with any applicable employee protection requirements for non-
construction employees of Section 102 of the Contract Work Hours and Safety Standards Act, as
amended, 40 U.S.C. Sections 3701-3702 et seq., and U.S. DOL regulations, "Labor Standards
Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction (also
Labor Standards Provisions Applicable to Non-construction Contracts Subject to the Contract
Work Hours and Safety Standards Act)," 29 C.F.R. Part 5. These include but are not limited to the
following:
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A. Overtime Requirements
No contractor or subcontractor contracting for any part of the contract work which may require or
involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic
in any work week in which he or she is employed on such work to work in excess of forty (40) hours
in such work week unless such laborer or mechanic receives compensation at a rate not less than one
and one-half (1.5) times the basic rate of pay for all hours worked in excess of forty (40) hours in
such work week. (29 CFR § 5.5(b)(1)).
B. Violation: Liability for Unpaid Wages: Liquidated Damages
In the event of any violation of the clause set forth in paragraph A of this section, the Contractor and
any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such
Contractor and subcontractor shall be liable to the United States (in the case of work done under
contract for the District of Columbia or a territory, to such district or to such territory) for liquidated
damages. Such liquidated damages shall be computed with respect to each individual laborer or
mechanic, including watchmen and guards, employed in violation of paragraph A of this section in
the sum of ten ($10) dollars for each calendar day on which such individual was required or permitted
to work in excess of the standard work week of forty (40) hours without payment of the overtime
wages required by paragraph A of this section. (29 CFR § 5.5(b)(2)).
C. Withholding for Unpaid Wages and Liquidated Damages
The Department of Transportation or the County shall upon its own action or upon written request of
an authorized representative of the Department of Labor withhold or cause to be withheld, from any
monies payable on account of work performed by the Contractor or subcontractor under any such
contract or any other federal contract with the same prime Contractor, or any other federally-assisted
contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same
prime Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such
Contractor or subcontractor for unpaid wages and liquidated damages as provided in paragraph B of
this section. (29 CFR § 5.5(b)(3)))
D. Payrolls and Basic Records
The Contractor or subcontractor shall maintain payrolls and basic payroll records during the course
of the work and shall preserve them for a period of three (3) years from the completion of the contract
for all laborers and mechanics, including guards and watchmen, working on the contract. Such
records shall contain the name and address of each such employee, social security number, correct
classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions
made and actual wages paid. Further, the records to be maintained under this paragraph shall be made
available by the Contractor or subcontractor for inspection, copying or transcription by authorized
representatives of the Department of Transportation and the Department of Labor, and the Contractor
or subcontractor will permit such representatives to interview employees during working hours on
the job. (29 CFR § 5.5(c)).
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E. Subcontracts
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs A
through E of this section and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime Contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in paragraphs A through E of this
section. (29 CFR § 5.5(b)(4)). The Contractor is required to pay its subcontractors performing work
related to this contract for satisfactory performance of that work no later than 30 days after the
contractor’s receipt of payment for that work from the County. In addition, the contractor may not
hold retainage from its subcontractors, but may require the purchase of a retainage bond by the
subcontractor.
1-6Fly America Requirements
The Contractor agrees to comply with 49 U.S.C. 40118 (the “Fly America” Act) in accordance with
the General Services Administration’s regulations at 41 CFR Part 301-10, which providethat
recipients and subrecipients of Federal funds and their contractors are required to use U.S. Flag air
carriers for U.S Government-financed international air travel and transportation of their personal
effects or property, to the extent such service is available, unless travel by foreign air carrier is a
matter of necessity, as defined by the Fly America Act. The Contractor shall submit, if a foreign
air carrier was used, an appropriate certification or memorandum adequately explaining why
service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air
carrier and shall, in any event, provide a certificate of compliance with the Fly America
requirements. The Contractor agrees to include the requirements of this section in all subcontracts
that may involve international air transportation.
1-7Audit and Inspection of Records
Access to Records - The following access to records requirements apply to this Contract:
A. Where the FTA Recipient or a subgrantee of a FTA Recipient (“Purchaser”) is the County, the
Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of
the United States or any of their authorized representatives access to any books, documents,
papers and records of the Contractor which are directly pertinent to this contract for the purposes
of making audits, examinations, excerpts and transcriptions in accordance with 2 C.F.R. 200.336.
Contractor also agrees to provide the County and the FTA Administrator or his authorized
representatives including any PMO Contractor, pursuant to 49 C.F.R. 633.17, access to
Contractor's records and construction sites pertaining to a major capital project, defined at 49
U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described
at 49 U.S.C. 5307, 5309 or 5311.
B. Where the Purchaser is a State and is the FTA Recipient or a subgrantee of the FTA
Recipient, the Contractor agrees to provide the Purchaser, the FTA Administrator or his
authorized representatives, including any PMO Contractor, access to the Contractor's records and
construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is
receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or
5311. By definition, a major capital project excludes contracts of less than the simplified
acquisition threshold currently set at $100,000 (49 CFR Part 633.5).
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C. Where the Purchaser enters into a negotiated contract for other than a small purchase or under
the simplified acquisition threshold and is an institution of higher education, a hospital or other
non-profit organization and is the FTA Recipient or a subgrantee of the FTA Recipient in
accordance with 2 C.F.R. 200.336, the Contractor agrees to provide the Purchaser, FTA
Administrator, the Comptroller General of the United States or any of their duly authorized
representatives with access to any books, documents, papers and record of the Contractor which
are directly pertinent to this contract for the purposes of making audits, examinations, excerpts
and transcriptions.
D. Where any Purchaser which is the FTA Recipient or a subgrantee of the FTA Recipient in
accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement
(defined at 49 U.S.C. 5302(a)1) through other than competitive bidding, the Contractor shall
make available records related to the contract to the Purchaser, the Secretary of Transportation
and the Comptroller General or any authorized officer or employee of any of them for the
purposes of conducting an audit and inspection.
E. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
F. The Contractor agrees to maintain all books, records, accounts and reports required under this
contract for a period of not less than three (3) years after the date of termination or expiration of
this contract, except in the event of litigation or settlement of claims arising from the performance
of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA
Administrator, the Comptroller General, or any of their duly authorized representatives, have
disposed of all such litigation, appeals, claims or exceptions related thereto.
G. FTA does not require the inclusion of these requirements in subcontracts.
1-8FTA Protest Procedures
Bidders are hereby notified that if this Contract is funded in whole or in part by the Federal
Department of Transportation, the Federal Transit Administration (FTA) may entertain a protest
that alleges that the County failed to have or follow written protest procedures. Bidders must file a
protest with the FTA not later than 5 working days after the County renders a final decision or 5
working days after the Bidder knows or has reason to know that the County has failed to render a
final decision. The protesting party must notify the County if it has filed a protest with the FTA.
After 5 days, the County will confirm with FTA that FTA has not received a protest. Protests to the
FTA must be filed in accordance with FTA Circular 4220.1F (as periodically updated).
The County will not award a contract for 5 working days following its decision on a Bid protest or
while a protest to the FTA is pending unless the County determines that: (1) the items to be procured
are urgently required; (2) delivery of performance will be unduly delayed by failure to make the award
promptly; or (3) failure to make prompt award will otherwise cause undue harm to the County or the
Federal Government.
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1-9Privacy
Should the Contractor, or any of its subcontractors, or their employees administer any system of
records on behalf of the Federal Government, the Privacy Act of 1974, 5 USC § 552a, imposes
information restrictions on the party administering the system of records.
For purposes of the Privacy Act, when the Agreement involves the operation of a system of records
on individuals to accomplish a government function, the recipient and any contractors, third party
contractors, subcontractors and their employees involved therein are considered to be government
employees with respect to the government function. The requirements of the Act, including the civil
and criminal penalties for violations of the Act, apply to those individuals involved. Failure to comply
with the terms of the Act or this provision of this contract will make this contract subject to
termination.
The Contractor agrees to include this clause in all subcontracts awarded under this Contract, which
involve the design, development, operation, or maintenance of any system of records on individuals
subject to the Act.
1-10Certification Regarding Debarment, Suspension and Other Responsibility Matters
Pursuant to Executive Order 12549 and 12689, “Debarment and Suspension,” 31 USC § 6101 note
and federal regulations in 2 CFR Part 180.300 and 2 CFR Part 1200, entities and individuals who are
debarred or suspended by the federal government are excluded from obtaining federal assistance
funds under this contract. To assure that such entities and individuals are not involved as participants
on this FTA-financed contract, if the contract exceeds $25,000, each Bidder shall complete and
submit, as part of its Bid, the certification contained in Attachment A for itself, its principals and its
subcontractor(s) for any subcontract in excess of $25,000. The inability of a Bidder to provide a
certification in Attachment A will not necessarily result in denial of consideration for contract award.
A Bidder that is unable to provide a certification must submit a complete explanation attached to the
certification form. Failure to submit a certification or explanation shall disqualify the Bidder from
participation under this Bid. The County, in conjunction with FTA, will consider the certification or
explanation in determining contract award. No contract will be awarded to a potential third-party
contractor submitting a conditioned debarment or suspension certification, unless approved by the
FTA.
The certification is a material representation of fact upon which reliance is placed in determination of
award of contract. If at any time the Bidder or Contractor learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances, it shall immediately
provide written notice to the County. If it is later determined that the Bidder knowingly rendered an
erroneous certification, or failed to notify the County immediately of circumstances that made the
original certification no longer valid, the County may disqualify the Bidder. If it is later determined
that the Contractor knowingly rendered an erroneous certification, or failed to notify the County
immediately of circumstances which made the original certification no longer valid, the County may
terminate the contract, in addition to other remedies available including FTA suspension and/or
debarment.
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1-11Subcontractors' Certification Regarding Debarment, Suspension or Ineligibility
By submitting a Bid for this Contract, the Bidder agrees that should it be awarded the Contract, it
shall not knowingly enter into any subcontract exceeding $25,000 with an entity or person who is
debarred, suspended, or who has been declared ineligible from obtaining federal assistance funds;
and shall require each subcontractor to complete the certification provided in Attachment B.
Each subcontract, regardless of tier, shall contain a provision that the subcontractor shall not
knowingly enter into any lower tier subcontract with a person or entity who is debarred, suspended
or declared ineligible from obtaining federal assistance funds, and a provision requiring each lower-
tiered subcontractor to provide the certification set forth in Attachment B.
The Contractor shall require each subcontractor, regardless of tier, to immediately provide written
notice to the Contractor if at any time the subcontractor learns that its, or a lower-tier certification
was erroneous when submitted or has become erroneous by reason of changed circumstances. The
Contractor may rely upon the certifications of the subcontractors unless it knows that a certification
is erroneous. The Contractor's knowledge and information regarding any subcontractor is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of
business.
1-12Disclosure of Lobbying Activities
Bids in excess of $100,000 require Attachment C, “Certification Regarding Lobbying,” and
Attachment D, “Disclosure of Lobbying Activities” (if appropriate), be completed and submitted to
the County with the proposal, in accordance with the instructions contained in Attachment F to this
Agreement, as required by 49 CFR Part 20, “New Restrictions on Lobbying.”
The Contractor certifies that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by the Byrd Anti-
Lobbying Amendment, 31 USC § 1352. The Contractor shall disclose the name of any registrant
under the Lobbying Disclosure Act of 1995, codified at 2 USC § 1601 et seq., who has made lobbying
contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award
covered by 31 USC § 1352. Such disclosures are to be forwarded to the County.
The Contractor will include the language of this certification in all subcontract awards at any tier and
require that all recipients of subcontract awards in excess of $100,000 shall certify and disclose
accordingly.
1-13False or Fraudulent Statements or Claims
(A) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act
of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of
the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying
contract or the FTA assisted project for which this contract work is being performed. In addition
to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or
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causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification,
the Federal Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.
(B) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal assistance
originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the
right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor,
to the extent the Federal Government deems appropriate.
(C) The Contractor agrees to include the above two clauses in each subcontract financed in whole
or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not
be modified, except to identify the subcontractor who will be subject to the provisions.
1-14Energy Conservation
The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency
that are contained in the State Energy Conservation plan issued in compliance with the Energy Policy
and Conservation Act, 42 USC §§ 6321 et seq.
The Contractor agrees to include this clause in all subcontracts awarded under this Contract.
1-15Environmental Requirements
The Contractor agrees to comply with all applicable standards, orders or requirements as follows:
A. Environmental Protection
The Contractor agrees to comply with the applicable requirements of the National
Environmental Policy Act of 1969, as amended, 42 USC §§ 4321, et seq., consistent with
Executive Order No. 11514, as amended, “Protection and Enhancement of Environmental
Quality,” 42 USC § 4321 note. FTA statutory requirements on environmental matters at 49
USC § 5324(b); Council on Environmental Quality regulations on compliance with the
National Environmental Policy Act of 1969, as amended, 42 USC § 4321 et seq. and 40 CFR
Part 1500 et seq.; and joint FHWA/FTA regulations, “Environmental Impact and Related
Procedures,” 23 CFR Part 771 and 49 CFR Part 622.
B. Air Quality
The Contractor agrees to comply with all applicable standards, orders, or regulations issued
pursuant to the Clean Air Act, as amended, 42 USC §§ 7401, et seq. The Contractor agrees
to report each violation to the County and understands and agrees that the County will, in
turn, report each violation as required to assure notification to FTA and the appropriate U.S.
Environmental Protection Agency (EPA) Regional Office.
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The Contractor agrees to include this clause in each subcontract exceeding $100,000 financed
in whole or in part with Federal assistance provided by FTA.
C. Clean Water
The Contractor agrees to comply with all applicable standards, orders, or regulations issued
pursuant to the Federal Water Pollution Control Act, as amended, 33 USC §§ 1251 et seq.
The Contractor agrees to report each violation to the County and understands and agrees that
the County will, in turn, report each violation as required to assure notification to FTA and
the appropriate Environmental Protection Agency (EPA) Regional Office.
The Contractor agrees to protect underground sources of drinking water consistent with the
provisions of the Safe Drinking Water Act of 1974, as amended, 42 USC §§ 300h et seq.
The Contractor agrees to include these requirements in each subcontract exceeding $150,000
financed in whole or in part with Federal assistance provided by FTA.
D. Use of Public Lands
The Contractor agrees that no publicly owned land from a park, recreation area, or wildlife
or waterfowl refuge of national, state, or local significance as determined by the federal,
state or local officials having jurisdiction thereof, or any land from a historic site of
national, state, or local significance may be used for the Project unless the FTA makes the
specific findings required by 49 USC § 303.
E. Historic Preservation
The Contractor agrees to assist the Federal Government in complying with section 106 of
the National Historic Preservation Act, as amended, 16 USC § 470f, Executive Order No.
11593, “Protection and Enhancement of the Cultural Environment,” 16 USC § 470 note,
and the Archaeological and Historic Preservation Act of 1974, as amended, 16 USC §§
469a-1 et seq. involving historic and archaeological preservation as follows:
1. The Contractor agrees to consult with the State Historic Preservation Officer about
investigations to identify properties and resources listed in or eligible for inclusion
in the National Register of Historic Places that may be affected by the Project, in
accordance with Advisory Council on Historic Preservation regulations,
“Protection of Historic and Cultural Properties,” 36 CFR Part 800, and notifying
FTA of those properties so affected.
2. The Contractor agrees to comply with all federal requirements to avoid or mitigate
adverse effects on those historic properties.
F. Mitigation of Adverse Environmental Effects
The Contractor agrees that if the Project should cause adverse environmental effects, the
Contractor will take all reasonable steps to minimize those effects in accordance with 49
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USC § 5324(b), and all other applicable federal laws and regulations, specifically, the
procedures of 23 CFR Part 771 and 49 CFR Part 622.
1-16Termination Provisions Required
All contracts and subcontracts in excess of $10,000 shall contain contractual provisions or conditions
that allow for termination for cause and convenience by the County including the manner by which
it will be effected and the basis for settlement.
(Required by FTA Circular 4220.1F, Page IV-13).
1-17Breach Provisions Required
All contracts in excess of $100,000 shall contain contractual provisions or conditions that will
allow for administrative, contractual, or legal remedies in instances where the Contractor violates
or breaches the terms of this Contract, including sanctions and penalties as may be appropriate.
The Contractor agrees to include this provisional requirement in all subcontracts in excess of
$100,000 awarded under this Contract.
(Required by FTA Circular 4220.1F, Page IV-13).
1-18Incorporation of FTA Terms
The preceding provisions include, in part, certain Standard Terms and Conditions required by the
U.S. Department of Transportation, whether or not expressly set forth in the preceding contract
provisions. All contractual provisions required by the U.S. Department of Transportation, as set
forth in FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference.
Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to
control in the event of a conflict with other provisions contained in this Contract. The Contractor
agrees not to perform any act, fail to perform any act, or refuse to comply with any County
requests that would cause the County to be in violation of the FTA terms and conditions.
1-19Sensitive Security Information
The Contractor shall protect, and take measures to ensure that its subcontractors at each tier, protect
“sensitive security information” made available during the administration of a third party contract
or subconstract to ensure compliance with 49 U.S.C. 40119 (b) and implementing DOT regulations,
“Protection of Sensitive Security Information,” 49 CFR Part 15, and with 49 U.S.C. § 114 (r) and
implementing Department of Homeland Security Regulations, “Protection of Sensitive Security
Information,” 49 CFR Part 1520.
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1-20Seatbelt Use
Contractor shall adopt and promote on-the-job seatbelt use policies and programs for its
employees and other personnel that operate company owned, rented, or personally operated
vehicles in compliance with Federal Executive Order No. 13043, “Increasing Seatbelt Use in the
United States,” April 16, 1997, 23 U.S.C. § 402 note. This provision shall be included in each
third party subcontract involving this project.
1-21Texting While Driving and Distracted Driving
Contractor shall promote policies and initiatives for its employees and other personnel that adopt
and promote safety policies to decrease crashes by distracted drivers, including policies to ban
text messaging while driving consistent with Executive Order No. 13513, “Federal Leadership on
Reducing Text Messaging While Driving,” October 1, 2009, 23 U.S.C. § 402 note, and DOT
Order 3902.10, “Text Messaging While Driving,” December 30, 2009. This provision shall be
included in each third party subcontract involving this project.
1-22Use of $1 Coins
The Contractor and the County agree to comply with Section 104 of the Presidential $1 Coin Act of 2005,
31 U.S.C. Section 5312(p), FTA assisted property that requires the use of coins or currency in public
transportation service or supporting service must be fully capable of accepting and dispensing $1 coins.
_________________________________________________________
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ATTACHMENT A
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
AND OTHER RESPONSIBILITY MATTERS -
PRIMARY COVERED TRANSACTIONS
Federal Transit Administration (FTA)
The prospective Primary Participant (potential contractor for a major third-party contract),
________________ ____________________certifies to the best of its knowledge and belief, that
it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
2. Have not within a three (3) year period preceding this been convicted of or had a civil
Bid
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain or performing a public (federal, state or local) transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction or records,
making false statements or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state or local) with commission of any of the offenses enumerated in
Paragraph 2 of this certification; and
4. Have not within a three (3) year period preceding this Bid had one or more public
transactions (federal, state or local) terminated for cause or default.
\[If the primary participant (applicant for an FTA grant, or cooperative agreement or potential third-
party contractor) is unable to certify to any of the statements in this certification, the participant shall
attach an explanation to this certification.\]
THE PRIMARY PARTICIPANT (POTENTIAL CONTRACTOR FOR A MAJOR THIRD-PARTY
CONTRACT) CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE
CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND
UNDERSTANDS THAT THE PROVISIONS OF 31 USC SECTIONS 3801, ET SEQ., ARE
APPLICABLE THERETO.
Name of Firm:
Authorized Signature:
Printed Name:
_________________________________________________________
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Title:
Date:
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ATTACHMENT B
CONTRACT NO:
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
AND OTHER INELIGIBILITY AND VOLUNTARY EXCLUSION –
LOWER-TIER COVERED TRANSACTIONS
(This Attachment may be completed and submitted to the Buyer after award of Contract.)
The Lower-Tier Participant (potential sub-grantee or sub-recipient under a Federal Transit
Administration (FTA) project, potential third-party contractor, or potential subcontractor under a
major third-party contract), __________________________ certifies, by submission of this Bid, that
neither it nor its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal department or
agency.
The Lower-Tier Participant will not knowingly enter into any lower-tier covered transaction with a
person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
The prospective Lower-Tier Participant agrees by submitting this proposal that it will include this
requirement in all lower-tier covered transactions and in all solicitations for lower-tier covered
transactions.
If the Lower-Tier Participant (potential sub-grantee or sub-recipient under an FTA project, potential
third-party contractor, or potential subcontractor under a major third party contract) is unable to
certify to any of the statements in this certification, such participant shall attach an explanation to
this Bid.
THE LOWER-TIER PARTICIPANT (POTENTIAL SUB-GRANTEE OR SUB-AGREEMENT
UNDER AN FTA PROJECT, POTENTIAL THIRD-PARTY CONTRACTOR, OR POTENTIAL
SUBCONTRACTOR UNDER A MAJOR THIRD-PARTY CONTRACT) CERTIFIES OR AFFIRMS
THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS
SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTAND THAT THE
PROVISIONS OF 31 USC §§ 3801, ET SEQ., ARE APPLICABLE THERETO.
Name of Firm:
Authorized Signature:
Printed Name:
_________________________________________________________
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Title:
Date:
_________________________________________________________
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ATTACHMENT C
CERTIFICATE OF LOBBYING ACTIVITIES
CONTRACT NO. ________
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, or officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal
contract, grant, loan or cooperative agreement.
(2) If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress or an employee or a Member of Congress in connection with this federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," to the contract administrator.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
sub-awards at all tiers (including sub-contracts, sub-grants and contracts under grants, loans and cooperative
agreements) and that all recipients of subcontract awards in excess of $100,000 shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by § 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Name of Firm:
Authorized Signature:
Printed Name:
Title:
Date:
_________________________________________________________
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ATTACHMENT D
DISCLOSURE FORM TO REPORT LOBBYING
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S. C. 1352
(See reverse for public burden disclosure.)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement
c. post-award
d. loan For material change only:
e. loan guarantee year_________
f. loan insurancequarter______
Date of last report:________
4. Name and Address of Reporting Entity:
5. If Reporting Entity in No. 4 is Subawardee, Enter
Prime Subawardee Name and Address of Prime:
Tier________, if known:
Congressional District, if known: Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable: _______________
8. Federal Action Number, if known: 9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (including address
if different from No. 10a)
(If individual, last name, first name, MI):
(Last name, First name, MI):
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply):
a. retainer
12. Form of Payment (check all that apply):
b. one-time fee
a. cash
c. commission
b. in kind; specify: nature __________
d. contingent fee
value __________
e. deferred
f. other; specify: ______________________
14. Brief Description of Services Performed or to be Performed and date(s) of service, including officer(s), employee(s), or
member(s)
contacted, for payment indicated in Item 11:
(Attach Continuation Sheet(s) SF-LLL-A, if necessary)
15. Continuation Sheet(s) SF-LLL-A attached): Yes No
16. Information requested through this form is authorized by title Signature:__________________________________
31 USC § 1352. This disclosure of lobbying activities is
a material representation of fact upon which reliance was
Print Name:________________________________
placed by the tier above when this transaction was made or
entered into. This disclosure is required pursuant to 31 USC §
1352.
Title: _____________________________________
This information will be reported to the Congress semi-annually
and will be available for public inspection. Any person who
fails to file the required disclosure shall be subject to a civil
Telephone No: ______________________________
penalty of not less than $10,000 and not more than $100,000
for each such failure.
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Date: _____________________________________
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ATTACHMENT E
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient, at the initiation or receipt
of a covered federal action, or a material change to a previous filing to title 31 USC § 1352. The filing of a form is required for each
payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of congress, or an employee of a Member of Congress in connection with a covered federal action. Use the SF-LLL-
A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial
filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional
information.
1. Identify the type of covered federal action for which lobbying activity is and/or has been secured to influence the outcome of a
covered Federal action.
2. Identify the status of the covered federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted
report by this reporting entity for this covered federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check
the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient.
Identify the tier of the subawardee, e.g., the first subaward of the prime is the 1st tier. Subawards include but are not limited to
subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of
the prime federal recipient. Include Congressional District, if known.
6. Enter the name of the federal agency making the award or loan commitment. Include at lease one organizational level below
agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the federal program name or description for the covered federal action (item 1). If known, enter the full Catalog of Federal
Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate federal identifying number available for the federal action identified in item 1 - (e.g., Request for
Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract, grant, or loan award
number, the application/proposal control number assigned by the federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered federal action where there has been an award or loan commitment by the federal agency, enter the federal
amount of the award/loan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified
in item 4 to influence the covered federal action.
(b) Enter the full name, of the individual(s) performing services, and include full address if different from 10(a). Enter
Last Name, First Name, and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity
(item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this
is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the amount of box(es). Check all boxes that apply. If payment is made through in-kind contribution, specify the nature
and value of the in-kind payment.
13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and
the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with
federal officials. Identify the federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of
Congress that were contacted.
15. Check whether or not an SF-LLL-A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
_________________________________________________________
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Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for
reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046),
Washington, D.C. 20503.
_________________________________________________________
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108
Transportation & Infrastructure Committee Minutes........................................................................................January 25,2021
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TO: Mayor Ekberg
Councilmembers
FROM:David Cline, City Administrator
DATE: January 27, 2021
SUBJECT: City Administrator’s Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
Intergovernmental Update
I.
Virtual Meetings with State Legislators: Mayor Ekberg, Council President Kruller, City
Administrator Cline and Deputy City Administrator Bianchi met virtually with lobbyist David
Foster and Senator Steve Bergquist on January 4, with Senator Hasegawa on January 12 and
with Representative Hackney on January 13.
Sound Cities Association Briefing with King County Director of Public Health: Mayor Ekberg
and City Administrator David Cline participated in a briefing with King County Public Health
Director Patty Hayes arranged by Sound Cities Association on January 5 and January 19.
King County City Managers/City Administrators Meeting: City Administrator David Cline
participated in a King County City Managers/City Administrators meeting on January 6.
Sound Cities Association Racial Equity and Justice Session: City Administrator David Cline
participated in the Sound Cities Association Racial Equity and Justice session on January 8.
Sound Cities Association Mayors Meetings: MayorEkberg participated in Sound Cities
Association Mayors meetings on January 12 and January 22.
King County Regional Approach to Gun Violence: On January 19 Council President Kate
Kruller, City Administrator David Cline, and staff members Niesha Fort-Brooks and Nate
Robinson participated in a King County meeting on a Regional Approach to Gun Violence and
Impacts on Youth.
ICMA Leadership Institute on Race, Equity,and Inclusion:City Administrator David Cline was
accepted into the inaugural class of 22 City Managers and Administrators across the country
that will meet on a monthly basis to work together to advance the work of professional city
management through the lens of equity and inclusion. This is sponsored by the International
City/County Management Association (ICMA) and the Kettering Foundation.
Metro Connects Technical Advisory Committee Meeting: Community Development staff
attended the Metro Connects Technical Advisory Committee meeting on January 19. Metro
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January 27, 2021
Page 2
presented proposed policy updates to the Strategic Plan to integrate policies to address
equity and climate change contained in the Mobility Framework. Metro also provided a URL
to the new dashboard they will be using to track performance measures:
https://kingcounty.gov/thedash.
Association of Washington Cities Mayors Exchange: Mayor Ekberg participated in an
Association of Washinton Cities Mayors Exchange on January 21.
South King County Housing and Homelessness Partnership Executive Board Meeting:
Community Development staff attended the South King County Housing and Homelessness
Partnership (SKHHP) Executive Board meeting where discussion took place about 501(c)(3)
status for SKHHP and Interlocal Agreement for use of pooled HB 1406 funds.
Rapid Ride A-Line Meeting: Staff from DCD and Public Works met with King County Metro and
City of SeaTac staff to discuss results of a traffic study Metro and WSDOT have conducted to
improve speed and reliability of the Rapid Ride A-Line, a route which goes from Federal Way
to the light rail station at TIB and Southcenter Blvd. Since the start of the pandemic, the A
Line has retained 63% of its ridership. Speed and reliability improvements are being
proposed to reduce crowding and maintain efficiency.
Tukwila Parks and Recreation Named National Youth Sports Strategy Champion: The US
Department Of Health and Human Services, Office of Disease Prevention and Health
Promotion has named Tukwila Parks and Recreation as a National Youth Sports Strategy
(NYSS) Champion for the work being done to promote youth sports culture around a shared
vision: that one day, all youth will have the opportunity, motivation, and access to play
sports – regardless of their race, ethnicity, sex, ability, or zip code. For more information,
please visit https://bit.ly/2RvORrL.
Community Events
II.
Tukwila Pond Park Master Plan: The first Tukwila Pond Master Plan Stakeholder meeting was
held on January 13. Almost40 people participated in the meeting and gave ideas and input to
the project team. Stakeholders have been invited to participate in a design charette on
January 26. A Community Meeting is scheduled for February 3rd at 6:30pm via Zoom. Anyone
interested in attending can RSVPat http://www.tukwilawa.gov/Pond.
Virtual Youth Action Day: Teens for Tukwila will be attending a virtual Youth Action Day on
January 31. The group will be presenting a workshop on to
the entire event (100+ young people). The group has also been working on raising awareness
on the challenges that Oromo, Kashmir, and Palestinian communities are facing in Tukwila
and providing support for people re-entering society after being incarcerated.
Staff Updates
III.
Public Safety
Meeting with Spice Bridge: Community Liaison Officer Matt Valdez and Seargent Zack
Anderson met with employees of the Spice Bridge multi-ethnic food bazaar on Tukwila
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City Administrator’s Report
January 27, 2021
Page 3
International Blvd on January 21. Everyone was masked and socially distant as they
discussed general safety tips and security awareness.
Project Updates
Boeing Access Rd over Airport Way Bridge: Estimated Completion: March 2021
Razz Construction has completed work on the approach slabs on the north side of the bridge.
Traffic control was switched to the north side to allow Razz access to the south side of the
bridge. The crew also continues to work on Pier 2 on the underside of the bridge. Crews will
continue to work on the topside and underside of the bridge to maximize desired weather
windows.
42ndAveSBridgeReplacement: The field data from the surveying crew, soil samples, and
high-water mark have been collected and are currently being processed to provide TranTech
Engineering with the required information to start the design/calculations of the bridge
replacement. City staff, TranTech, and their subconsultants are preparing documentation
regardingcommunity engagement and public outreach.
Tukwila Village: The Tukwila Village Community Development Association Board of Directors
held their monthly meeting on January 19.
Boards, Commissions and Committees
Arts Commission: The next meeting is scheduled for January 27, 2021.
2 Resident position terms expire December 31, 2021.
No vacancies.
Civil Service Commission: The next meeting is scheduled for February 18, 2021.
1 resident term set to expire December 31, 2021.
No vacancies.
COPCAB: The next meeting is scheduled for February 11, 2021.
UU
3 Resident position terms set to expire December 31, 2021.
VACANT: 1 Business Representative, 1 School District Representative, 1 Resident position and
Student Representative.
2 Applications received.Appointment confirmations scheduled for February 22, 2021.
Equity & Social Justice Commission: The next meeting is scheduled for February 4, 2021.
1 City Council Representative position term expires December 31, 2021.
2 Education position terms expires December 31, 2021.
1 City Employee position term expires December 31, 2021.
1 Community Representative position term expires December 31, 2021.
VACANT: 1 Education Representative and Student Representative.
Human Services Advisory Board: The next meeting is in the process of being scheduled for
February 2021.
1 Resident position term expires December 31, 2021.
1 Faith-Based Community position term expires December 31, 2021.
VACANT: 1 Business Community Representative.
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January 27, 2021
Page 4
Library Advisory Board: The next meeting is scheduled for February 2, 2021.
3 Resident position terms expire December 31, 2021.
VACANT: Student Representative.
Lodging Tax Advisory Committee: The next meeting is scheduled for February 12, 2021.
All positions are 1-year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
Park Commission: The next meeting is scheduled for February 10, 2021.
3 Community position terms expire December 31, 2021.
VACANT: 1 Community Representative and Student Representative.
Planning Commission: The next meeting is scheduled for January 28, 2021.
No terms set to expire in 2021.
No vacancies.
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2020
2019
2018
2017
2016
A/E PROCUREMENTA/E PROCUREMENTA/E PROCUREMENTA/E PROCUREMENT
MOVE-IN/OCCUPANCYMOVE-IN/OCCUPANCYMOVE-IN/OCCUPANCY
PROGRAMMINGPROGRAMMINGPROGRAMMING
DESIGN/PERMITTINGDESIGN/PERMITTINGDESIGN/PERMITTING
BIDDING/CONSTRUCTIONBIDDING/CONSTRUCTIONBIDDING/CONSTRUCTIONMASTER SITE PLAN
FIRE STATION 51
FIRE STATION 52
JUSTICE CENTER
PUBLIC WORKS
Asset sharing will be key component to building out public Wi-Fi network.,
amendment and City Council review started on PC recommendations in
June 2021. TVCDA board continued meeting monthly. Will be seeking a
On-going. DCD staff continued to participate in the Interagency staff work SEPA determination. Sound Transit has submitted permitting framework for I-405 project for City's review. This
will include Unclassified Use Permit Construction continued on Building B which is still expected to open by Design consultant contract is signed by the Mayor . Project team started
Waiting for the contractor to mobilize. Reviewing submittals and traffic currently being reviewed for future change in one way direction scheduled permitting and construction should
be complete within the first quarter of Asset sharing agreement have been approved w/ one telecom provider.
group for 1-405 BRT project. Staff also commented on Sound Transit's
Planning Commission public hearing was held on the subdivision code
Have narrowed down physical locations for the two camera systems,
Additional signs were placed near 53rd Ave S. Traffic revisions are
Construction is ongoing. Contractor made significant progress.
See same response above from school zone cameras project
moratorium. The Ordinance also repealed the moratorium.
the fourth quarter. CC held a public hearing in Jan 2021.
Construction is complete. Project closeout is in process.Construction is complete. Project closeout is in process.
Ongoing. Rental licensing moved to new online portal.
Continued to utilize funding for mobile meals.
Final grant repayment completed 12/21/20.
No activity this quarter on this item.
On hold until 2021 due to COVID-20
Applying for grant funding.
venue manager in 2021.
approval by City Council.
Project design is at 90%.
with 2021 Overlay.
kick-off meeting.
Project Complete
Project on hold.
control plans.
21'.
Developer submitted revised parking management plan which must be approved
Continue with carrier diversity program and continue deployment of public WiFi.
in July. The Planning Commission will continue the public hearing on interim TIB
project at TIBS. Staff continued coordinating with SRO and City of SeaTac on the
On-going. DCD staff participated in a value engineering study for the I-405 BRT Spice Bridge opened in early September. CDA Board continued meeting monthly. Ongoing. Virtual inspection
process started for rental housing inspections. Code Contract has been approved and signed, PD presently collaborating with TMC and PD, NovoaGlobal, and PW starting process of installation
of school zone cameras
Met with City administration and discussed with DCD and new City Attorney's
53rd Ave S Traffic Revisions were substantially completed and one-way traffic
Continued implementation of newly adopted Shoreline Master Program and
extension of the pedestrian bridge from the BRT station southward to SRO
Master Plan for the SRO property, and continued recommending to ST the
enforcement team continues to be in the field at least four days in a week.
Critical Areas Code. Hearing on the ADU was postponed until an in person
property. Staff provided comments on Technical Memos and is currently
and simultaneously doing analysis of Red light running in the city.
reviewing SEPA Determination with comments due on Oct 14th.
CBD sewer repair construction contract to be awarded 10/5/20.
Construction began in September, completion in Q2 2021.
Construction is complete. Project closeout is in process.Construction is complete. Project closeout is in process.
Design consultant contract is scheduled for 10/19 TIC.
Continued to utilize funding for mobile senior meals.
Final grant payment scheduled for December 2020.
PW to move ahead with installation.
On hold until 2021 due to COVID-20
zoning code revisions on 10/22/20.
before Building B opens in 2021.
office on various next steps.
Applying for grant funding.
Project design is at 60%.
hearing could be held.
lanes are operational.
Project Complete.
Project on hold.
provided comments to ST on technical background memos on the project.
community complaints. Officers are in the field at least four days a week.
available for move-in. Spice Bridge, the global food hall at Tukwila Village
Shoreline Master Plan/regulations. The new code goes into effect on July
properties south of the freeway. Included SRO in a meeting with ST; SRO
the alternative in the SEPA review process for the BRT project. DCD staff
with PW and NovoaGlobal in the future to complete a new quantitative
proposed participating in "betterment" policies to fund the inclusion of
8th. Planning Commission held a work session on amending Accessory
virtual hearing. Instead, Council moved forward with public hearing on
continuation of the hearing was postponed due to impacts from holding a On-going. DCD staff participate in the interagency staff group related to I-Met with BNSF and the City administration
and discussed with DCD and Construction on residential portion of Building A is nearly complete and Selected the top design consultant. Scope and costs are currently being Construction
contract awarded to Razz Construction by TIC and Council on 05/04/20 TIC. Traffic control plan has been approved by WSDOT and work Contract issued to PACE in April to design and construction
management Design consultant hired, one way street traffic is being designed near 51st, The School Speed Zone Camera Contract will be presented to the CSS on PD will continue to collaborate
with PW on sign placement. PD will work Continuing with carrier diversity program, school partnership on hot spot
Radar signs and parking restriction signs installed throughout the City.
405 BRT advocating for the bridge from TIBS station to extend to the
moratorium on TIB auto-oriented and lodging uses in July. However,
Department of Ecology approved city's updates to Critical Areas and
Planning Commission held a public hearing on interim development
renewing TIB moratorium on 6/22/20. PC will revisit interim zoning
Council approved waiver of late fees for rental license renewal and
Ongoing. Code enforcement team has continued to respond to
regulations that would have eliminated the need to renew the
deployments, and continued deployment of public WiFi.
Construction is complete. Project closeout is in process.Construction is complete. Project closeout is in process.
July 27; COW on Aug 10; Regular Meeting on Aug 17.
Continued to utilize funding for mobile senior meals.
Final payment scheduled for December 2020.
53rd and Interurban Ave S for later this year.
City attorney's office on various next steps.
analysis on Red-Light running in the city.
Applying for grant funding continuously
On hold until 2021 due to COVID-19
Ongoing, will approach 60% soon.
negotiated with the consultant
inspections due to COVID-19.
anticipates opening this Fall.
Dwelling Units regulations.
Project Complete.
for LS 2 upgrades.
will begin in July.
Project on hold.
revisions in Q3.
contract to the Security and Safety Committee in June and on to the full council
need to renew the moratorium and PC meeting for this portion is scheduled on
inspection started taking online payments and work ongoing to go paperless.
consultant hired, one way street traffic is being designed near 51st, 53rd and
Staff has continued participation in the interagency staff group related to I-405 Council approved $1 million for design. Recently applied for PSRC grant. RFQ for Project design complete
and construction bids were received. Construction and Designs are ongoing, projects include sewer relining in CBD and pump station Radar signs and parking restriction signs installed
throughout the City. Design for approval. The time line is to have the system in place for employment at the
recommendation on code amendments related to land uses to eliminate the
Met with BNSF and the City administration and discussed with DCD and City Construction continued. Building A scheduled to open summer 2020. TVCDA
PW staff assisted PD in attending meetings and installing cameras and other
BRT advocating for the bridge from TIBS station to extend to the properties Public Safety/First responder services, Phase 1 of Public Safety Plan, park and recreation innovation and
accessibility, traffic and pedestrian safety, public art implementationCouncil adopted updates to Shoreline Master Plan. Also, Critical Areas code
The Police Department will submit the necessary info memo to present the
Department of Ecology for final approval. PED Committee forwarded ADU
Continuing with carrier diversity program, school partnership on hot spot
structures/neighborhood blights with no cost to the city. Rental Housing
the Council, City Administrator, Mayor, Police Chief and Fire Chief. PED
Ongoing. Successful demolition of three long time nuisance residential
updates were adopted by City Council. Both updates forwarded to the
Board issued RFP for venue manager but on hold due to pandemic.
Committee has asked Planning Commission to review and make a
regulations update to Planning Commission for their review and
The PROS Plan was adopted by Ordinance on April 6, 2020.
deployments, and continued deployment of public WiFi.
Construction is complete. Project closeout is in process.Construction is complete. Project closeout is in process.
Utilizing funding for mobile senior meals program.
construction management is 100% grant funded.
Project is put on hold per Council's direction.
beginning of the school year in late Aug/Sep.
Applying for grant funding continuously
attorney's office on various next steps.
On hold until 2021 due to COVID-19
miscellaneous sign installations.
design is scheduled for the Q2.
At 30% design, grant funded.
south of the freeway.
recommendation.
Interurban Ave S.
Project on hold.
upgrades.
4/23/20.
TIS
POLICE/PW
TIS / P&R
DCD/MO
POLICE
P&RP&R
DCDDCD
MO
PWPWPWPWPWPWPWPWPWPWPW
T&I/CDN
T&I
T&IT&IT&IT&IT&IT&IT&IT&IT&IT&I
PEDPEDPED
CSSCSSCSSCSS
FIN
Sound Transit TIBS Redevelopment, Boeing Access Station 1-
Working with all carriers and new City Attorney on franchise agreement
architectural design firm was contracted to provide a peer review on the The contractor completed their one-year maintenance period and were paid in full. In 2021, a call for bids will
be advertised for a 2-year landscape
revisions and forwarded them for consideration to the City Council. An
Only one mailbox was sold in Q4. The only to sell during quarters 2-4. Three mailboxes remain. The program is discontinued for 2021 due to
Plan is pushed to 2021. All fire trucks now have the new key holders
On-going. Holden assisted living project and two other hotels remain
Did not receive RCO grant for S. 116th park development. Economic
Planning Commission held a public hearing on the Subdivision Code
Prepared documents for 2021, should be approved on Feb 1, 2021
Development completed the work under the $20,930 Port grant.
either installed or in the process of being installed.
TSO multifamily design guidelines and standards.
PW started hiring for a Levee Project Manager.
maintenance contract.
under construction.
Project CompleteProject Complete
lack of interest
No update.
and intuitive naming. Importing the historical records into an electronic system
the imaging system, which includes image enhancement, metadata application,
be decommissioning temporary irrigation system until next year. Weed control
On-going. DCD staff is meeting with Mayor's Office to determine how to move will There are still 4 mailboxes left. Once the mailboxes are sold and dispersed the
and
On-going. Holden assisted living project and two other hotels remain under
for this year
forward with Subdivision Code revisions in 2020 and Multifamily Design
provides accessibility and long-term protection for these paper records.Working with all carriers and new City Attorney on franchise agreement
Funding for staff has been included in the Proposed 2021 CIP.
watering for two restoration sites
will continue until final plant acceptance in February 2021.
Work under the Port grant is underway.
program will be discontinued.
has completed
Plan to push to 2021
Completed for 2020
Guidelines in 2021.
Project Complete.Project Complete.
construction.
No update.
Contractor
team on TSO Multifamily design standards & guidelines. Processed minor
award funds are anticipated for additional work in Tukwila. Public Works
match free grant applied for developing S116 Street/Green River parcel.
Port of Seattle grant contact was signed. Work to start in Q3. RCO $500K DCD met with and provided second round of comments to Tukwila South Projects are on KCFCD CIP list distributed
over the next several years. First DCD: Field work did not begin at any of the sites (TCC, Riverview Park, and
Ft Dent) until late May when field crews, using safety protocols, began
Only 4 mailboxes remain in program. There are not plans to continue
weed control work. Additional grant awards will be issued in Q3 and
Currently working with Verizon and new City Attorney on franchise
Holden assisted living project and two other hotels remains under
hired a contractor to water the plants during the dry period.
project is the land purchase on Tukwila South.
program after final 4 mailboxes are sold.
amendment for Homestead Land Trust.
Plan to push to 2021
Completed for 2020
Project Complete.Project Complete.
construction.
No update.
agreement
mailboxes available to the public and we will continue the necessary messaging
descriptive information to advance identification and accessibility of historical
Currently working with Verizon and new City Attorney on franchise agreement
until all mailboxes have been sold. There is no more funding to continue this
A Ribbon Cutting event was held on February 26, 2020 and the trail is completed PW staff met with KCFCD and formally requested the projects be put on KCFCD
supporting their project for grants prepared. No DA needed for BECU. Work related to Tukwila South has focused on zoning code updates for residential
Deadline is moved out to June. PED approved application for Port of Seattle
Marvelle apartments construction completed. Holden and two other hotels
additional installations of security mailboxes; however, there are additional
PW staff are working on this project and good progress was made in design.
PW staff installed all work orders given to them. Police will not encourage
Homestead Land Trust Development Agreement was completed. Letters
program after the remaining mailboxes have been depleted.
Community Engagement moved to PROS Plan effort
Done every year, covers entire year.
documents in the City’s possession.
Plan to push this to 2021 or beyond
economic development grant.
under construction.
No update.
standards.
and open.
CIP list.
DCD/PW/TIS
Police/PW
MO/P&R
MO/DCD
DCD/PW
FIREFIRE
P&RP&RP&R
DCD
PW
CSS/PED
T&I/PED
PED
CSS CSS
T&IT&I
PED
CSSCSSCSSCSS
of the Housing Action Plan was completed. The community outreach included one
meetings. Tukwila City Council adopted the work plan and budget for SKHHP. The
recreation activity kits, and 10,851 masks were distributed through this program.
comparison purposes, 751 reached out during the same timeframe in 2019. For
SRO Tran was reassigned to patrol due to Covid-19. No other events were held due to lack DCD staff continued to participate in the staff working group and executive board Inter-local
Agreement for use of pooled HB 1406 funds is under review by the City's Planning Commission was briefed on the report. The community outreach portion 53 individuals solicited assistance
for minor home repair in Q4 of 2020, compared
Q4 Marketing Sub-committee Meeting cancelled until further notice due to COVID-19.
legal department and will be considered by SKHHP Executive Board in Jan 2021.
on one meetings with many stakeholders including residents, business owners,
928 individuals reached out to Human Services for support in Q4 of 2020. For
P&R staff continued to offer educational day support through Skyhawks, with
continued throughout the 4th quarter. A total of 22,403 meals/snacks, 8,804
scholarship assistance from the Tukwila Children's Foundation. Park'n Play
apartment owners, developers and students from Foster High School.
Provided customers with information on how to access services remotely.
No change from Q3. This will become a 2021 work plan item.
the year, HS had 3,425 inquiries, vs 2,824 in 2019.
Program on hold in 2020 due to pandemic.
to 27 during the same period in 2019.
of student interest and lack of PD staffing
This was completed in 3rd quarter.
Completed in 2019
OngoingOngoingOngoing
On hold
Burien, Federal Way, Kent, and Renton has been completed. The Tukwila-specific
to the SKHHP Executive Board. This was a joint effort by the planners of six South
School, Tukwila Elementary, Thorndyke Elementary, Cascade View Elementary
Due to COVID-19 and budget preparation, this will be moved to 2021 work plan
families through the Fall Park n' Play program, also beginning in October. This
P&R is working with Skyhawks to provide a Distance Learning Support Program. Devon Schrum, Executive Director, provided an update to Council on September Officer Tran has held 2 on-line
events with very little participation. Anticipate Staff presented the findings of the South King County Sub-Regional Housing Plan Housing Action Plan: The joint portion of the Housing
Action Plan with Auburn, 807 individuals reached out to Human Services for support in Q3 of 2020. For
beginning first with the public engagement portion. The PED Committee was
Q3 Marketing Sub-committee Meeting cancelled until further notice due to
comparison purposes, 675 reached out during the same timeframe in 2019.
Housing Action Plan, focusing on the TOD/TIB area of the City is underway
Cascade View and Tukwila Community Center) and schools (Impact Public
COVID-19. Facilitated outbound calling for license renewals and providing
Program begins in October. P&R is also providing support to children and
will include distribution of food and activity kits at local parks (Crestview,
47 individuals solicited assistance for minor home repair in Q3 of 2020,
customers with information on how to access services remotely.
briefed on the deliverables that have been received to date.
compared to 28 during the same period in 2019.
Program on hold in 2020 due to pandemic.
more discussions post COVID-19.
and Showalter Middle School).
Completed in 2019King County cities.
OngoingOngoingOngoing
On hold
28.
outbound calling for license renewals, providing customers with information on
participate in the staff working group and attending Executive Board meeting.
Schools closed and move to e-learning for the remainder of 2019-2020 school Q2 Marketing Sub-committee Meeting cancelled due to COVID-19, facilitating Consultant hired to prepare Tukwila's
Housing Action Plan. Work on the joint 993 individuals reached out to Human Services for support in Q2 of 2020. For
comparison purposes, 742 reached out during the same timeframe in 2019.
SKHHP Executive Director briefed the PED Committee and City Council and
solicited input on SKHHP's work plan items in June. DCD staff continues to
report for South King County Cities is almost complete and work on the
57 individuals solicited assistance for minor home repair in Q2 of 2020,
This program is on hold indefinitely due to COVID
compared to 47 during the same period in 2019.
Program on hold in 2020 due to pandemic.
Tukwila's Housing Action Plan has begun
how to access services remotely.
No changes from Q1
No change from Q1
Completed in 2019
OngoingOngoingOngoing
On hold
year.
COVID issues, safety and safety impacts, we will work with TIS to facilitate
attending Executive Board meetings. Resolution passed by City Council to For comparison purposes, 656 reached out during the same timeframe in
amid the closing of schools; however, if there is a specific need to discuss
South King County Cities. RFP issued and consultant selected for the joint
use 90% of HB 1406 funds for rental assistance and 10% to be pooled to
SKHHP until Pandemic is over. To revisit with City Council in 2nd Quarter
Action Plan. PED Committee briefed. We are pooling 20,000 with other
licenses, submission of weekly and monthly sales report to RASKC, and
Updates to traffic mitigation plan for Thorndyke Elementary pushed out This program have been discontinued for the remaining of he school year Attended Q1 RASKC Marketing Sub-committee
Meeting, issuance of pet 39 individuals solicited assistance for minor home repair in Q1 of 2020, 697 individuals reached out to Human Services for support in Q1 of 2020.
City received 100,000 from the Department of Commerce for Housing
This will be addressed later in the year, most likely 3rd or 4th quarter.
This will be done in 4th quarter, after we have better information on
Staff has been participating in the inter city staff working group and
project with other cities. Work on going for the portion related the
Internship program on hold; will determine next steps in Q2
compared to 43 during the same time period in 2019.
facilitating outbound calling for license renewals.
as schools are closed and focus is on e-learning.
a discussion in the virtual environment.
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives
Tukwila's Housing Action Plan
COVID-19 financial impacts
Completed in 2019
OngoingOngoingOngoing
On hold
2019.
P&R/DCD/ADMIN SVCS
DCD/ADMIN SVCS
ADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCS
FINANCEFINANCE
Police
DCDDCD
MOMOMO
T&I
CSSCSSPEDPEDCSSCSS
Multifamily Design Guidelines in 2021. Negotiating contract with Chamber led Southside Promise program. Executed contract for
$4,930 from Port grant for small business support to respond to
On-going. DCD staff is meeting with Mayor's Office to determine how to move forward with Subdivision Code revisions in 2020 and Sending emails to businesses as new COVID-19 resources
become Sewer Repairs completed on Strander/APE. CBD slip lining contract
Continued SavingLocalKC.com and work on Experience Tukwila.
Waiting on grant funds reallocation before project close out.
Some capital funding is included in draft 2021-2022 biennial
Ongoing relationship. Executed contract for $50,000 for the
property owner to reimburse City for some staffing costs.
Focused on 6 year financial model for lodging tax funds.
Ongoing relationship. Shared info on business recovery.
On hold due to pandemic. Rescheduled to 2021.
budget. Additional work will be done in 2021.
Waiting for Boeing's response and timeline.
to be awarded by Council 10/5.
COVID-19.
available.
DCD met with and provided second round of comments to Tukwila South Sending weekly emails to Tukwila businesses with resources. Conducted Contract executed for updates to design and
construction management Ongoing relationship. Supported Chamber's Lodging Tax application for
Launched SavingLocalKC.com platform for consumer facing businesses.
Expanded content on ExperienceTukwila. Processed LTAC applications.
On hold due to pandemic. Focus is now on business recovery.
Waiting on grant funds reallocation before project close out.
team on TSO Multifamily design standards & guidelines.
Ongoing relationship. Shared info on business recovery.
Southside Promise program to help small businesses.
Waiting for Boeing's response and timeline.
for Lift Station 2 pump replacement.
No changes from Q1
survey.
Tabled until COVID-19 analysis is completed. Will most likely be included in
Implemented Great Tukwila Carry Out restaurant campaign in response to
Staff comments on the proposed residential standards provided to the
On hold due to pandemic. Focus is now on business recovery.On hold due to pandemic. Focus is now on business recovery.
Completed on time under budget. 100% grant funded.
Waiting for Boeing's response and timeline.
Sewer improvements ongoing.
2021-2022 budget draft.
Ongoing relationship. Ongoing relationship.
pandemic.
applicant.
Economic Development Plan, regional infrastructure projects, Opportunity Zones, business relationships
MO & DCD
FINANCE
DCD
MOMOMOMOMO
PWPW
Finance
FIN
T&IT&I
PEDPEDPEDPED
Lodging Tax Advisory Committee & Funding Applications
have affected commitment to this project. At this time resources are best directed at
Laserfiche system, destruction of the paper records would not be possible as they are
The new system has created a backlog of permits due to the training of both the staff
information and create applicable legally required exemption logs. In preparation for
relocation of the Records Center, Land Use files that are designated as Archival must
these records digitized in the GET-IT repository has made a digital search of the files
There are ongoing meetings and progress updates on remaining unresolved issues.
Permits and 2013-2015 Sign Permits. The files required review to identify sensitive
be identified prior to purging of approximately 500 boxes of paper records. Having
the continued use of Community Development, and CZP (online customer portal).
Staff has commenced quality control and cleaning of 2020 data in preparation for the The online portal (Laserfiche) was updated with 24,814 images of 2016 Development Ongoing increases
in the volume and complexity of public records requests and more DCD and TIS have been working closely on resolving issues that are identified through Staff are using Bluebeam daily
to review projects. There have been minimal issues Tukwila Works suspended due to the coronavirus response; will reengage Performance reviews 90% complete by Q4. Neogov part of the
ERP system Completed during 3rd quarter and was included in the 2021-2022 biennial
and more electronic systems that contain records, combined with staffing issues,
Continuing the integration of GIS services into IT systems across the organization.
Justice Center is open; additional tasks being wrapped up. Project under
Some elements were included in the 2021-2022 biennial budget process,
appraisal of records that cannot be destroyed prior to their review, due to the
Signed purchase and sale agreement for HealthPoint site and received
possible. Complex search query links are being developed for State Archivist
“Archival” designation. If these 500 boxes of paper records were not in our
including revenue/expenditure review and reserve policy. Financial
In process. Plan is to complete this no later than 2nd quarter, 2021.
Fire Station projected to open in February of 2021 on budget.
goals attainable at current staffing levels and budget allocations.
sustainability model will be moved to the 2021 work plan.
Healthcare fully funded in the biennial budget.
next reporting cycle that will be due July 2021.
budget adopted by Council in December.
and will be fully implemented in 2021.
with the software or training.Implementation complete.
On hold. Can move to 2021.
once emergency is over.
as well as the customers.
permanent records.
No change from Q3
Completed in 2019
Project out for bid.
Complete.
budget.
DCD around processes and testing needed in a paperless environment to facilitate exporting
to include metadata in the system for public access. Communication continues with TIS and
Center closed for a week to get additional training and procedures in place before accepting
were completed by our business partner. Preparation is in process to import these records
Data entry procedures were refined with departmental liaisons for the next reporting cycle.
4,052 requests that culminated in 52 different data points required for metric calculations.
evaluating a recruiting module as a part of the ERP process and will determine next steps
on full implementation of the update to Laserfiche RIO. Ongoing increases in the volume
Fire Station 51 is open and being used. The project is on budget. Fire Station 52 remains on The Justice Center is open. Building users and the contractor are working through punch
list 2019 reporting to the State was successfully completed by the deadline. Reporting involved Microfilming and digitization of another year of permit and land use records (2,166
records) Training completed on Laserfiche workflow function. Build-out and testing are dependent Community Development, the new name for TRAKiT, went live on Aug. 31st. The Permit
All submittals received after August 31st will be accepted electronically, no longer paper. Tukwila Works suspended due to the coronavirus response; will reengage once emergency In
process. Due to work on drafting budget and implementing performance measures in the
affected commitment to this project. Resources are best directed at goals attainable at
and complexity of public records requests, combined with multiple staffing issues, have
electronic applications. The month of September was spent resolving issues that arose
during launch, process documentation, and training customers on how to use the new
The City reengaged with Neogov due to a need in the police department. The City is
Design is at 90%. Project team was told to hold the bidding process at the 9/7 COW.
Continuing the integration of GIS services into IT systems across the organization.
Completed during 3rd quarter and included in draft 2021-2022 biennial budget.
Presented status update to Council on 9/28/20. Work on sales has restarted.
draft 2021-2022 biennial budget, this project will be completed in 2021.
electronic files from TRAKiT to Laserfiche for the GET-IT repository.
through that effort. Employee evaluation portion moving forward.
Bluebeam will be the program used to complete these reviews.
Elements included in 2021-2022 draft biennial budget
current staffing levels and budget allocations.
Actuary information received in Q3.
Implementation is 75% complete.
On hold. Can move to 2021.
schedule and on budget.
No change from Q1
Completed in 2019
Complete.
portal.
is over.
items.
integrating TRAKiT to Laserfiche for the Microfilm and Digital project (GET-IT). Continued
dependent on full implementation of the update to Laserfiche RIO. Ongoing increases in
Live was scheduled for the beginning of July, it has been extended to the end of August
successfully. Testing has been done with Fire, Mechanical, and Development permits.
is being done on Permitting, Projects, and Code Enforcement. The original date of Go
In process. Funding model and fund balance policy is expected to be completed in Q3
Meetings occurred with Community Development to plan for the implementation of public records requests and staffing reductions has affected commitment to this project. TRAKiT configuration
is continuing, and testing is taking place. Testing and configuration Worked with Transpo Group to further build out GIS environment by rolling out ArcPro Ongoing monitoring; actuary
and other information to come in Q3 in order to prepare Travelers Choice is pending response from potential purchaser. Other sites on hold due
Resources are best directed at goals attainable at current staffing levels and budget
JLARC reporting ongoing with continued quality control of over 4,104 rows of public
Everything Benefits delayed due to vendor issues. Expected to be complete in Q3.
Recruiting module being tested with current open positions; refinements ongoing.
Design review of 60% was presented to at TIC 06/15/20. Paint booths have been
Both fire stations on time and on budget. Fire Station 51 expected to open in Q3
Tukwila Works suspended due to the coronavirus response; will reengage once
Build-out and testing are
removed, inside building work has been advanced, costs are within estimates.
All the Pre-Apps for 2020 have gone through their review through Bluebeam
due to issues that have been identified and need to be resolved.
Justice Center is on time and on budget; expected to open in Q3.
In process. Will be completed in Q3 for budget process
Training completed on Laserfiche workflow function.
records requests data. Expected completion in Q3.
digitization of routine permit records.
The reviews have been successful.
On hold. Can move to 2021.
which enables self service.
for the 2021/2022 budget.
No changes from Q1No changes from Q1
emergency is over.
Completed in 2019
allocations.
Complete.
Tukwila Works suspended due to the coronavirus response; will reengage once emergency is over.
permitting in 2019. Ongoing work to transition to on-line permitting. Meetings and trainings are
These image files also require review for sensitive information, creation of exemption
Quality control has commenced for
implementation of exporting electronic records on TRAKiT for the Microfilm and Digital project
landscape of the City's revenue sources. Will be revisited during the 2021-2022 budget process
Deadline has been extended to
All departments have successfully transitioned to using a standardized tracking log- these annual was updated with 12,546 images for Electrical, and secured Development and Continuing
to integrate GIS data warehouse as part of Lucity and Cloud hosted TRAKiT along with
Tabled for now. Financial and economic impacts of COVID-19 have completely changed the
Development and BETA testing of Public Records
Contracted with SHKS, design review of 30% was presented to the committee and council.
City Council approved contract for hosted cloud based model of TRAKiT including on-line
Completed in 2019 Updated to reflect new agreement with PBM and Stop Loss Carrier
Community Development to plan for the
Performance Reviews Complete for 2019 / Recruiting Module is functional
Everything Benefits projected to be online and functional End of May 2020
logs as needed, and editing of file names to enhance searchability.
2019 reporting for 4,104 rows of public records requests data.
logs were received from all departments mid-March 2020.
being held weekly to configure the new version of TRAKiT.
Miscellaneous contracts were approved by the council.
Will be realigned with drafting the 2021-2022 budget
Tabled until later due to COVID-19 workload impactsTabled until later due to COVID-19 workload impacts
Completed in 2019 USI is new Broker of Record
Both fire stations are on time and on budget.
Meetings occurred with
Electronic Content Management System.
submission portal is on hold at this time.
Justice Center is on time and on budget.
Staff training completed on Bluebeam.
On hold. Can move to 2021.
On hold due to pandemic.
new online hub services.
September 1, 2020.
Completed in 2019
Electrical Permits.
online portal
(GET-IT).
This
ADMIN SVCSADMIN SVCSADMIN SVCS - PW as of Q3, ADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCS
FINANCE/PW
FINANCEFINANCEFINANCEFINANCE
TIS/DCDTIS/DCD
2019
MO
TISTIS
Finance
started collecting increased fees starting Nov 2020
Ongoing collection from development projects.
Test area continued.
Ongoing collection from development projects.
Fees will increase in November 2020 to 16%.
Test area continued
1st quarter numbers will be affected by COVID19 closure of businesses.
Implemented in Q1
Test continues
Successfully implemented new agreement. New revenue is being generated.
Impact fees were approved and started implementing in the 1st quarter.
No update, testing program goes through this summer season.
P&R
PWPW
has been designed and staff are working with a vendor for installation.
appointment and virtually. In mid-November in person programs were
neighborhood on several issues. They are looking to form a Facebook-
New program suspended until 2021 due to staff focusing on pandemic-Staff continued to offer fitness and wellness opportunities in person by A Utility Box Art Program was planned to be
piloted during Q4. Artwork CPT is currently working closely with the residents of the Foster Point
placed on hold per Safe Start and virutal programs increased to meet
Small group work (less then 5) started in select parks w/ stewards to
Installation was delayed due to additional clean up needed on utility
boxes and also due to poor weather conditions that could impede
Night out against crime was cancelled due to COVID-19
On hold to limit the spread of the coronavirus.
On hold until it is safe to host events.
related activities and Census.
support Green Tukwila.
based block watch.
proper installation.
No update.
No change
Complete
demand.
OngoingOngoingOngoingOngoingOngoingOngoing
of the school resource officers when in -person learning occurs post COVID-
Safe Start Guidelines for these services. Restarting these opportunities has
cities, boosting its count higher in a month than the other cities during the
fitness classes at the Tukwila Community Center according to Washington
The City's response rate is currently 69.70%. In 2010 the response rate was P&R staff are providing opportunities for fitness room usage and in-person CPT staffing remains unchanged.
There is continued dialog regarding the role No new blockwatches have formed during the COVID-19 pandemic. CPT will
64.0%. Tukwila recently won the south King County challenge among SKC
New program suspended until 2021 due to staff focusing on pandemic-
19 restrictions. SRO's have currently been reassigned to patrol.
On hold as events are sorted out due to coronavirus response.
Baker Boulevard ground mural art was installed in September.
been well received and participation continues to grow.
Night out against crime was cancelled due to COVID-19
continues to engage virtually upon request.
On hold until 2021 due to COVID-19
Projects put on hold through Q3
related activities and Census.
month of September.
Complete
OngoingOngoingOngoingOngoingOngoingOngoing
become Student/Youth Liaisons should they be removed from the schools. Former
efforts have been delayed due to pandemic nation wide. Tukwila continues to be
We will accommodate neighborhood Staff continues to work with partners to leverage outreach. Census door-to-door Project planning continues. There may be implementation in Q3 for some
aspects
SROs would embed as CPT and help focus on youth engagement and activities.
CPT staffing remains unchanged with Matt Valdez as sole Community Liaison
to
blockwatches formed during COVID. CPT will engage virtually upon request.
Contact with blockwatch captains is ongoing via email and phone. No new
the school resource officers (SROs)
On hold as events are sorted out due to coronavirus response.
New program development suspended until Q3.
In-person gatherings canceled due to COVID.
“drive-throughs” upon request/notification
Officer. Plans currently in process for
On hold until 2021 due to COVID-19
below the national response rate.
Effective multi-channel communication, Community Connectors, 2020 Census Outreach, Police Department Community Policing Team, Night Out Against Crime, community image investments
Projects put on hold
of this project.
No report
Complete
OngoingOngoingOngoingOngoingOngoingOngoing
new proposal to achieve the program goals in Q3, after Census 2020 workload
support as the need arises. PD would be interested in collaborating with Parks
Will re-assess at the end of May and early June prior to a final decision. This is Program suspended due to capacity at partner organization. Staff to develop The Community Police
Team is focused on Homeless Outreach amid the COVID-19 Crisis. The emphasis is on providing resources, placement in shelters and PD will examine the viability of virtual block watch
meetings and continue to
Staff has been working with a variety of local partners, including the school
education and outreach around the Census. Census outreach has been
protecting our critical infrastructure from fires started by the homeless
district, community based organizations and other channels to provide
On hold as events are sorted out due to coronavirus response.
impeded by the coronavirus pandemic nationwide.
and Rec on these meetings if there is a need.
COVID-19 Situation dependent.
Projects put on holdProjects put on hold
population.
has passed.
No reportNo report
Complete
OngoingOngoingOngoingOngoingOngoingOngoing
DCD/ADMIN
ADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCSADMIN SVCS
POLICEPOLICEPOLICE
SVCS
P&RP&RP&RP&R
UPCOMING MEETINGS AND EVENTS
FEBRUARY2021
Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page).
FEB 1 MONFEB 2 TUEFEB 3 WEDFEB 4 THUFEB 5 FRIFEB 6 SAT
Community Services Library Advisory BoardEquity and Social
and SafetyJustice
5:30
PM
Commission
5:30 Electronic meeting
PM
Electronic meeting 5:15
PM
Tukwila Pond Master Plan
Electronic meeting
Community Meeting
Planning and
A new master plan is being
Community Development
developed to guide the future of
5:30
PM
Tukwila Pond Park. Please join us to
Electronic meeting
share your ideas for how you would
improve this hidden gem. The
meeting will be held virtually.
City Council
RegularMeeting
6:30 - 8:00
PMPM
7:00
PM
To RSVP, visit
Electronic meeting
www.tukwilawa.gov/Pond
For more information, contact
Tracy Gallaway at
206-767-2305 or
Tracy.Gallaway@TukwilaWA.gov
FEB 8MONFEB 9TUEFEB 10 WEDFEB 11 THUFEB 12 FRIFEB 13 SAT
Finance and Park CommissionCommunity Oriented
GovernancePolicing Citizens
5:30
PM
Advisory Board
5:30 Electronic meeting
PM
Electronic meeting 6:30
PM
Electronic meeting
Transportation and
Infrastructure Services
5:30
PM
Electronic meeting
City Council
Committee of the
Whole Meeting
7:00
PM
Electronic meeting
Special Meeting to immediately
follow the Committee of the
Whole Meeting.
ADOPT-A-SPOT AND BECOME A PARK STEWARD
A year round partnership with residents, community groups and businesses to help beatify Tukwila’s parks and trails. Will youconsider
adopting a spot by pitching in to pick up litter in your favorite parks?
For more information, call 206-767-2315 or visit .
tukwilawa.gov/residents/parks-recreation/adopt-a-spot
PARK N PLAY PROGRAM BEGINS AGAIN FOR THE WINTER! Mondays, Tuesdays & Thursdays
Free meals, snacks, activity kits and other essentials!
Tukwila Parks and Recreation will deliver free meals, activity kits and snacks. Staff will be at various school lunch sites in the morning, and
then various parks around 12 . If you are having trouble making it out to a school site to pick up lunch, then visit us at the park! Mask and
PM
social distancing are required.For more information on locations and time, email .
ParksRec@TukwilaWA.gov
DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS,THURSDAYS AND SATURDAYS 10:00 – 2:30
AMPM
Tukwila Pantry is in need of shopping bags.
– In need of volunteers between 8 – 1for food packaging Mondays, Wednesdays and Fridays and food distributions
VOLUNTEERS
AMPM
Tuesdays, Thursdays and Saturdays.
– Please donate at .
DONORSTukwilaPantry.org
STILL WATER SNACK PACKNEEDS YOUR DONATIONS AND VOLUNTEER HELP!
SnackPack serves food bags on Fridays to Tukwila students in need.
Volunteers needed on Wednesdays, 1 -3, Thursdays 9 -10and
PMPMAMAM
Please donate to feed our Tukwila kids.
Fridays 9:45 -12:15 .
AMPM
For more information, call 206-717-4709 or visit . Checks can be mailed to
facebook.com/TukwilaWeekendSnackPack
Still Waters, PO Box 88576, Tukwila WA 98138.
FREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 148 th St 9:30 – 5:30 MON-SAT
AMPM
Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free
service. See flyer for information in multiple languages: records.tukwilawa.gov/WebLink/1/edoc/333100/page1.aspx
For more information to register, call King County at 206-477-3977 (8am – 7pm) or visit www.chifranciscan.org/freetesting.
THE GREAT TUKWILA CARRY-OUT -SUPPORT OUR RESTAURANTS!
Many Tukwila restaurants are offering pick up and/or delivery options during the. Help support Tukwila restaurants
Stay Home, Stay Healthy Order
by ordering from one of the listed restaurants.
Contact City of Tukwila using the online form if we missed a restaurant or if a restaurant is no longer offering services.
For more information, visit
TukwilaWA.gov/departments/economic-development/the-great-tukwila-carry-out.
FREE CLINIC AND MEDICATIONS 17250SOUTHCENTER PKWY, SUITE#136 2 ND WEDNESDAYS 5:45 – 9:00
PMPM
Zoom+CareFoundation supports free clinic appointments on the
Free clinic appointments with medications (except narcotics) every month!
2Wednesday of every month.
nd The clinic treats acute illnesses and injuries, such as coughs, colds, urinary tract infections, minor wounds and
Appointments will be scheduled at the clinic on a first come-first served basis beginning at 5:45 . Please bring a photo ID; no other
rashes.
PM
documentation is required. For information, visit
Zoomcare.com/info/zoomcare-foundation.
4th Wed., 6:00 . Contact Tracy Gallaway at Tracy.Gallaway@TukwilaWA.gov.
Arts Commission:
PM
2nd Mon., 5:00 . Contact Michelle Godyn at Michelle.Godyn@TukwilaWA.gov.
Civil Service Commission:
PM
2nd Thurs., 6:30 . Contact Phi Huynh at P.Huynh@TukwilaWA.gov.
Community Oriented Policing Citizens Advisory Board (COPCAB):
PM
2nd & 4th Mon., 5:30 . Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Community Services and Safety Committee:
PM
1st Thurs., 5:15 . Contact Niesha Fort-Brooks at Niesha.Fort-Brooks@TukwilaWA.gov.
Equity and Social Justice Commission:
PM
2nd & 4th Mon., 5:30 . Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Finance and Governance Committee:
PM
Contact Hodo Hussein at Hodo.Hussein@TukwilaWA.gov.
Human Services Advisory Board:
1st Tues., 5:30 . Contact John Dunn at John.Dunn@TukwilaWA.gov.
Library Advisory Board:
PM
2nd Wed., 5:30 . Contact Kris Kelly at Kris.Kelly@TukwilaWA.gov.
Park Commission:
PM
1st & 3rd Mon., 5:30 . Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Planning and Community Development Committee:
PM
4th Thurs.,6:30 . Contact Wynetta Bivens at Wynetta.Bivens@TukwilaWA.gov.
Planning Commission / Board of Architectural Review:
137
PM
1st & 3rd Mon., 5:30 . Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Transportation and Infrastructure Services Committee:
PM
Tentative Agenda Schedule
MEETING 1 –MEETING 2 –MEETING 3 –MEETING 4 –
REGULARC.O.W.REGULARC.O.W.
FEB 1FEB 8FEB 15FEB 22
Special IssuesSpecial Issues
-COVID-19 Weekly Report.-COVID-19 Weekly Report.
Regular Meeting (2/16)
See below link for theagenda
-COVID-19 Financial Impact Report.-COVID-19 Financial Impact Report.
cancelled due to a
packetto view the agenda items:
holiday week.
February 1, 2020
Special Meeting to follow
Special Meeting to follow
Regular Meeting
Committee of the Whole meeting.
Committee of the Whole meeting.
Consent Agenda
Appointments
Authorize the Mayor to sign a
Confirm the appointments of Jay Stark to
contract with King County for the
Position #2 and Katrina Dohn to Position #4
Minor Home Repair Program, in the
on the Community Oriented Policing Citizens
amount of $100,000 (using
Advisory Board.
Community Development Block Grant
Funds to be distributed between 4
Consent Agenda
cities).
Authorize the acceptance of the Waste
-
Reduction and Recycling grant from King
County for 2021-2022, in the amount of
$69,717.
MEETING 1 –MEETING 2 –MEETING 3 –MEETING 4 –
REGULARC.O.W.REGULARC.O.W.
MAR 1MAR 8MAR 15MAR 22
Unfinished BusinessSpecial IssuesUnfinished BusinessSpecial Issues
COVID-19 Weekly Report.-COVID-19 Weekly Report.-COVID-19 Weekly Report.-COVID-19 Weekly Report.
-COVID-19 Financial Impact Report.-COVID-19 Financial Impact Report.
Special Meeting to follow
Committee of the Whole meeting.
138