HomeMy WebLinkAboutCOW 2021-02-08 COMPLETE AGENDA PACKET Tukwila City Council Agenda
COMMITTEE OF THE WHOLE
Allan Ekberg, Mayor Councilmembers: Verna Seal Kathy Hougardy
David Cline, City Administrator De’Sean Quinn Thomas McLeod
Kate Kruller, Council President Zak Idan Cynthia Delostrinos Johnson
THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR’S PROCLAMATION
20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART:
ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO
RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTION(S)
FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, . . .”
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS:
1-253-292-9750, ACCESS CODE: 670077847#.
Click here to: Join Microsoft Teams Meeting
For Technical Support during the meeting call: 1 -206-431-2179.
Monday, February 8, 2021; 7:00 PM
(continued…)
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Salish people.
We acknowledge their continuing connections to land, waters and culture. We
pay our respects to their elders past, present and emerging.
3. SPECIAL
PRESENTATION
King County Airport Master Plan update.
John Parrot, Airport Director.
https://kingcounty.gov/services/airport/master-plan -update.aspx
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4. PUBLIC
COMMENTS
* 2021 update * Those wishing to provide public comments now have the
opportunity to verbally address the City Council via phone or Microsoft Teams
for up to 5 minutes. To take advantage of this option, please email
citycouncil@tukwilawa.gov with your name and the topic you wish to speak on
by 5:00 PM on the date of the meeting.
Please clearly indicate that your message is for public comment during the
meeting. You will receive further instructions and be called upon during the
meeting to address the City Council.
5. SPECIAL ISSUES a. Weekly COVID-19 report.
b. COVID-19 financial impact report.
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6. REPORTS a. Mayor
b. City Council
c. Staff
d. Legislative Analyst
7. MISCELLANEOUS
8. ADJOURN TO SPECIAL MEETING
SPECIAL MEETING
February 8, 2021
Page 2
SPECIAL MEETING
Ord #2651 Res #2019
1. CALL TO ORDER / ROLL CALL
2. CONSENT
AGENDA
Authorize the Mayor to sign a contract with King County for the Minor
Home Repair Program, in the amount of $100,000 (using Community
Development Block Grant funds to be distributed between 4 cities).
[Reviewed and forwarded to Consent by the Community Services and Safety
Committee on 2/1/21.]
Pg.43
3. NEW BUSINESS For discussion of Consent Agenda items only, if necessary.
4. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance not ice for those with disabil ities.
Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
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KCIA Master Plan Summary 2020
King County International Airport (KCIA)
Request for Feedback on Airport Master Plan
Date: 9/2/2020
Re: Request for Community Input to the KC Airport Master Plan by November 30, 2020
Dear Neighbors and Community Members,
We operate the King County International Airport as part of King County government. We are primarily
an airport for commercial, cargo and private aircraft. We are not a major passenger airport.
The FAA (Federal Aviation Administration) requires us to update our Airport Master Plan (AMP) every 5-7
years. We are anticipating that flights will increase by 3.3% over 20 years from 2015 to 2035 or an
additional 15-16 flights a day. See detailed flight information on page 4.
The Airport Master Plan is a formal planning document based on financial forecasts, travel forecasts and
infrastructure needs that allows us to identify what we need to do in terms of construction projects and
other needed changes to meet future needs. We have been working on it the past five years and are close
to the final document. Now, we need your feedback. Please review the proposed construction projects
and proposed changes on:
Page 3 – List of construction projects and changes to the Airport with corresponding map
Page 2 – Map of KCIA Airport with location of proposed construction projects and changes.
We would appreciate your feedback on the Airport Master Plan by November 30, 2020. You can:
• Attend one of the three COVID safe online community meetings we have scheduled on
o Wednesday, October 28th
o 8am – 9:30am; 12pm – 1:30pm; or 6 – 7:30pm
o For the online meeting link please check our website, linked bellow, or you may email or
call at the email address and phone number also linked directly below
• Email your feedback to KCIACommunityOutreach@KingCounty.gov
• Call in your feedback at 206-296-7380, and/or
• Send a letter to us at King County Airport 7277 Perimeter Rd. S. Seattle, WA 98108-3844.
• For more information on the Master Plan see the KCIA Planning page on our website
kingcounty.gov/KCIAMasterPlan
After the Airport Master Plan is adopted, any construction project or change is required to go through
traditional project process, including the National Environmental Policy Act (NEPA) and State
Environmental Policy Act (SEPA), before being constructed. That will be another opportunity to provide
feedback on that specific project.
I look forward to your feedback on the Airport Master Plan. Thank you very much in advance.
Sincerely,
John Parrott, Director
King County Airport
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KCIA Master Plan Summary 2020
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KCIA Master Plan Summary 2020
KCIA Master Plan Proposed Major Construction Projects and Land Purchases
See location of these projects on the Map on page 2.
Major Construction Projects
1. Runway End Relocated 300’ North.
a. As required by the FAA, the official end of the runway must move approximately 300 feet to
the north; this affects both aircraft flying into KCIA and SeaTac.
b. Aircraft landing at the airport will still fly in at the same height however aircraft departing
will depart 300 feet further to the north.
c. Current light lane will be relocated 300’ north; will remain on airport property
d. Estimated Construction Date 2027.
2. Redevelopment of the general aviation tiedown and hangar area in the southwest corner of the
airport next to the Museum of Flight for an air cargo ramp.
a. This will not expand the footprint of the airport.
b. Estimated Construction Date TBD.
3. Large Aircraft Parking Ramp near the terminal.
a. KCIA is currently short on aircraft parking spaces for larger aircraft that fly into the airport
occasionally, usually for sports teams. This ramp will be able to accommodate these aircraft.
b. This will not expand the footprint of the airport.
c. Estimated Construction Date 2021.
4. Repaving the smaller runway.
a. Estimated Construction Date 2024.
5. Repaving the large runway and installing runway centerline, touchdown and approach lighting
consistent with the new runway end location.
a. Will be tied in with the runway end project and is the largest project in the Master Plan.
b. Estimated Construction Date 2027.
6. Airfield Geometry changes and airfield lighting upgrades
a. Most of the other projects in the master plan are for FAA safety improvements.
b. These projects include changing the alignment of taxiways and adding additional in-
pavement lighting for safety.
7. Airport Fuel Farm – The airport needs a new airplane refueling storage area, commonly called a fuel
farm, due to the age of the current tanks.
a. The current proposal in the Master Plan is to put the new fuel farm on the current
Jorgensen Forge site, (the area on the west side of East Marginal Way near Boeing). This site
or alternatives will be looked at further.
Proposed Land Purchases
The Airport will be looking to purchase the following minimal amount of land around the airport. Most
of this land will be used to store FAA required equipment or be designated for required FAA runway
protection zones that the airport should have as open space for public safety.
A. 0.56 acres in the NE corner of the airport for the runway protection zone
B. 0.6 acres near the current Airport maintenance shop
C. 7.4 acres on the south end of the airport for the runway protection zone
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4
KCIA Master Plan Summary 2020
D. 21.6 acres on the west side of east marginal way for future development including a
possible location for a new Air Traffic Control Tower and Fuel Farm.
E. 3.6 acres near the current southwest general aviation hangars as one of the last parcels
with possible airfield access that the Airport does not currently own. This would be
used for future development
Economic Benefits to Local Communities
• The direct and indirect economic impact of our next six-year capital program on the local
economy is estimated to be $116 million in labor income and $310 million in business revenue.
• The direct and indirect economic impact from all activity at KCIA on the local economy is more
than $3 billion in business revenue in per year.
• More than 18,600 people are employed due to the activity at the airport, and $1.3 billion in
labor income is earned per year as a result of those jobs.
• Any physical expansion to the airport-owned property will be purchased as it comes available.
Airport Operations Forecast (Operations are defined as aircraft take-off and landing.)
Airport Activity Definition 2015 2020 2025 2030 2035
Commercial Service Regularly scheduled flights of less than 30 passengers 7,844 9,174 10,638 11,293 11,297
Cargo Packages and other goods 12,336 12,965 13,627 14,322 15,052
Charter Flights Flights on private aircrafts that are not regularly scheduled 20,503 21,937 23,470 25,110 26,866
Corporate Small jet travel by company executives in their own planes 26,404 30,403 35,099 40,312 46,418
Recreational/Training Dual or four seat aircraft, privately owned (general aviation) 96,876 83,090 68,672 68,672 68,755
Military Military aircraft 1,608 1,669 1,733 1,799 1,867
Total Forecasted
Operations
165,571 159,239 153,148 161,807 170,956
0
20,000
40,000
60,000
80,000
100,000
2015 2020 2025 2030 2035
Fl
i
g
h
t
s
Airport Activity By Type
Commercial Service Cargo Charter Flights
Corporate Recreational/Training Military
100,000
120,000
140,000
160,000
180,000
200,000
2015 2016 2017 2018 2019 2020
Fl
i
g
h
t
s
Total Airport Operations Actual
vs. Forecast 2015-2020
Total Forecasted Opperations
Total Actual Operations
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Frequently Asked Questions about the Master Plan Update
Below we have provided answers to the most frequently asked during our Master Plan Update outreach.
For a complete list of questions, comments and feedback during the community engagement process
please see the Master Plan Update section of our website.
Question: How is the Airport Master Plan aligning with the King County Strategic Climate Plan?
o KCIA is one of the few airport’s in the country that has prepared a comprehensive
Greenhouse Gas (GHG) inventory.
o KCIA supports the King County Strategic Climate Action Plan (KCSCAP) by managing
GHG emissions that it can control, conducting climate preparedness, and promoting
climate and community resiliency.
Question: How will projects identified in the Master Plan affect General Aviation (GA) parking at the
airport?
o The airport is extremely land constrained and some of these projects will impact the
GA community. The airport currently has identified lot 13 as a possible area to
relocate some tenants.
o If adjacent property comes available for purchase and the airport chooses to
purchase the property, the airport will have to decide at that time how to best utilize
the combined property.
o Currently the airport has a waiting list in all segments of aviation.
Question: Why is the airport relocating the runway threshold 300 feet to the north?
o The FAA will no longer support an existing Threshold Crossing Height (TCH) waiver of
Runway 14R for landings of large aircraft. The proposed 300-foot relocation of the
end of the runway to the north is the only viable option.
o As a part of this project, the airport will be removing 500 feet of special use pavement
which will decrease the total runway length by 580 feet.
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Question: Why is the airport forecasting an increase in flights and how will that affect noise in the
surrounding area?
o The airport operations forecast in the Master Plan Update is the formal prediction
from the FAA to help determine the forecasted demand for the airport to ensure the
infrastructure at the airport can meet that demand.
o KCIA does not have the authority to affect the number or types of aircraft operations
at the airport or authority of the airspace around the airport; that is controlled by the
FAA through the Aircraft Control Tower.
o The airport provided a voluntary multi-year sound insulation program for single-
family homes located in parts of the Georgetown, Beacon Hill and Tukwila/Allentown
neighborhoods.
This FAA-funded project provided $40 million for the sound insulation of just
under 600 homes in these neighborhoods.
o The updated existing and future noise contours generated for this Master Plan
Update are significantly smaller than the previous contours and would likely result in
a much smaller Noise Mitigation Boundary if the study were updated today.
o This current reduction in the KCIA-related noise footprint is the result of both fewer
aircraft operations being conducted at the airport and changes in the fleet mix of
those operations due to the retirement of many older/noisier aircraft, along with the
continued advancement of quieter engine technology.
Question: Will projects identified in the master plan bring more jobs to the local community,
specifically low-income and Black, Indigenous and People of Color (BIPOC) community
members?
o Yes, from our latest Economic Impact Assessment it is anticipated that the direct,
indirect and induced economic impact of the airport’s next six-year Capital
Improvement Program will be an estimated $718 billion for the local economy and
more than 2,000 jobs. Many of these are careers with our tenants, construction jobs
and service industry jobs in the local community.
o While KCIA cannot require applicants to county jobs be from certain demographic or
geographic groups, we do plan on promoting potential jobs and contracts at the
airport.
o KCIA also hires interns at all levels from high school, community college,
undergraduate and graduate school and makes a special effort to publicize these
opportunities within the local community. Our goal is to encourage young people to
consider aviation careers.
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o KCIA also partners with the Museum of Flight and their youth programing such as
Women Fly, Michael P. Anderson Program and Career Days to support and encourage
underrepresented students towards careers in aviation.
Question: What is the plan for increasing the landscape buffer between the airport property and the
surrounding communities?
o King County is currently coordinating with the City of Seattle about moving a segment
of airport fencing to improve the existing pedestrian connection between
Georgetown and South Park neighborhoods of Seattle. This project could also include
a combination of artwork and a landscape buffer along a segment of the airport’s
perimeter fencing.
o KCIA is researching the best type of foliage to increase the greenery around the
airport that does not attract wildlife or grow too tall and absorbs the most carbon.
Question: How will King County fund projects that have been proposed in the Master Plan? Will local
tax dollars be used?
o No local tax dollars are used to operate or enhance the airport.
o KCIA will fund projects proposed in the Master Plan through multiple sources
including airport revenues, grants and the issuance of bonds. However, many of the
projects are dependent on getting federal grant funding and may not move forward if
no grant funds are available.
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ITEM INFORMATION
STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 02/08/21
AGENDA ITEM TITLE A weekly update on the City’s planning and response to COVID-19 (Coronavirus)
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 02/08/21 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW
SPONSOR’S
SUMMARY The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
Staff are providing the Council with updated information regarding the City’s response to
COVID-19.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. N/A
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
02/08/21 Coronavirus Report
C OUNCIL AGENDA S YNOPSIS
----------------------------------Initials --------------------------------- I TEM N O.
Meeting Date Prepared by Mayor’s review Council review
02/08/21 RB 5.A.
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Coronavirus Response Update
February 8, 2021
* Denotes All New Content in the Section
Essential Services and City Operations
With the recent Governor’s order, staff is being extra vigilant to ensure that worksites are being inhabited under the
mandated 25% capacity and that City facilities are being utilized only be staff who must report to work in order to
complete their jobs.
*Financial Stability
On Monday, December 7, the City Council adopted the proposed budget for the 2021-2022 biennium. The budget, as
adopted, includes an increase in service levels for street and park maintenance as well as human services. Noted in the
budget video and letter that was presented to City Council on October 5 is the fact that the City is in better financial
shape than anticipated in May when various cost-cutting measures were implemented. Due to the early action of the
Council and the tremendous sacrifice by our non-represented staff and most of our labor partners, the City is in a good
financial condition in 2020. While in May of this year the City initially projected the need to use $4.8 million in
contingency in 2020, the proposed Mayor’s budget uses only $700,000 from contingency this year and zero ongoing
contingency in 2021 and 2022. Even with utilizing this amount of contingency on a one-time basis, the City still
approaches 2021 and 2022 with contingency and reserve funds higher than the Council’s adopted policies.
*City Utilities Update
The City has a moratorium on utility shut off and late payments during the pandemic. The City has seen an increase in
past due utility accounts. In January of this year, the City had 213 past due water accounts with a total balance of
$246,000. For comparison, in March of 2020, the City had 77 past due accounts totaling $86,000. City Human Services
staff continue to work with utility customers and Finance and Human Services have a long-standing practice (pre-
pandemic) of working together to assist qualified utility customers that are behind on their payments.
*Police Staffing and Calls for Service
There have been no changes to Police staffing since the last report.
January Calls for Service:
2021: 2347
2022: 2816
*Fire Staffing and Calls for Service
There have been no changes to Fire staffing since the last report. Please see attached monthly report.
* Human Services
This week Human Services has assisted four new households (14 individuals) with a total of $3,630. One household (five
individuals) needed City water assistance in the amount of $780 from the HS general funds. Three household (nine
individuals) were assisted with $1,200 in HB 1406 funds, $1,650 in HS contracted general funds for a total of $,2850 in
rental assistance. Staff is in various stages of the screening process with 21 households
Staff spoke with 14 households in need of rental assistance. The ranges of back owing rent were $500 to $4,860. Five
households owed between $500-1,100; two households owed $1,250-2,400; two households owed $2450-$3000 and
five households owed over $3,000.
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King County staff confirmed that phase 3 rental assistance funds will roll out in February. No estimated timeline has
been shared yet.
* Business Recovery
Business Re-Openings and Closings
On January 5, Governor Inslee announced a new COVID-19 phased recovery plan called “Healthy Washington –
Roadmap to Recovery”, which began on January 11. The State now follows a regional recovery approach and every
region started in Phase 1. On January 28, the Governor announced modifications to the recovery plan. Under the
current plan, every two weeks a region’s phase will be determined by the State’s Department of Health (DOH) based on
four metrics. To go from Phase 1 into Phase 2, a region must meet three of the metrics:
1. A decreasing trend of at least 10% in the rate of new COVID-19 cases
2. A decreasing trend of at least 10% in the rate of new COVID-19 hospital admissions
3. Hospital Intensive Care Unit (ICU) beds occupancy rate less than 90% (including non-COVID cases)
4. COVID-19 test positivity rate less than 10%
Once in Phase 2, a region can remain in that phase if it meets three of the metrics:
1. A decreasing or flat trend in the rate of new COVID-19 cases
2. A decreasing or flat trend in the rate of new COVID-19 hospital admissions
3. Hospital Intensive Care Unit (ICU) beds occupancy rate less than 90% (including non-COVID cases)
4. COVID-19 test positivity rate less than 10%
Regions that fail to meet the second set of metrics will be moved back to Phase 1. The metrics for each region will be
updated on a Risk Assessment Dashboard every Friday and regions will move into the new phase (forward or backward)
the following Monday.
Tukwila is in the Puget Sound Region, which includes King, Pierce, and Snohomish counties. We started in Phase 2 on
February 1.
Puget Sound Region: Healthy Washington Roadmap to Recovery Phase
Week starting: 1/25/2021 2/1/2021
Phase: Phase 1 Phase 1
Trend in the rate of new COVID-19 cases -23% +4%
Trend in the rate of new COVID-19 hospital admissions -9% -16%
Hospital ICU beds occupancy rate 84% 84%
COVID-19 test positivity rate 9% 9%
Notes:
1) Unshaded cells indicate we are meeting the goal to move into Phase 2
2) Shaded cells indicate we are NOT meeting the goal to move into Phase 2
3) Data is from the Roadmap to Recovery Reports available at: https://coronavirus.wa.gov/what-you-need-
know/roadmap-recovery-metrics
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Now that we are in Phase 2 the following activities are the permitted activities indoors: dining, retail, professional
services, personal services, worship services, card rooms, museums, and fitness are permitted up to 25% of capacity and
with other restrictions such as distancing, masking, hygiene, and more.
Business Assistance
Work continues on Experience Tukwila, the Great Tukwila Carry-Out, SavingLocalKC.com, Southside Promise, and
collaborating with the Chamber and other regional organizations.
The Federal government is investing $284 billion into the Paycheck Protection Program and revised regulations to make
the program better for small businesses. Loans under $150,000 are forgivable which is a very significant opportunity for
most very small businesses.
Staff emailed all Tukwila businesses on January 29 with information on entering Phase 2.
Unemployment
The unemployment data report will be included monthly. Data for November was included in the Council’s 1/4/21
agenda packet. Staff has requested updated information from the State.
On December 27, 2020 new federal funding through the CARES Act was signed into law. It provides expanded
unemployment benefits through March 13, 2021. These include regular unemployment benefits and related extensions
such as Pandemic Emergency Unemployment Compensation (PEUC) and Extended Benefits (EB). The new law also
extends the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular
unemployment such as self-employed people and independent contractors. It also created the Federal Pandemic
Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible claimants who are receiving
benefits from any unemployment program.
Per the Council’s request on January 11, 2021 regarding publishing information on employment resources for
community members that have been affected by job loss or reduced hours due to COVID, staff is working to identify the
best resources to share and expects to do so in the next weekly update, as well as on the City’s website and social media
accounts.
* Meeting our Community’s Basic Needs
Tukwila Food Pantry
1/28 - 727
1/30 - 629
2/3 - TBD (Pantry operates until 2:30 p.m.)
Pantry numbers also include Door Dash deliveries.
National Guard personnel is expected to stay on with the Pantry until end of summer 2021.
Senior Meal Distribution: The fourth meal distribution of the year included:
382 meals
55 households
61 residents
The fifth week included:
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297 meals
47 households
50 residents
In-person fitness classes started again at the Tukwila Community Center on January 25th. The Fitness Room reopened
on Tuesday, January 19, 2021. The response to offering in-person fitness options has been overwhelmingly positive. In
January 138 people attended virtual fitness classes (note, classes were offered for three weeks in Jan), 42 people
attended in person fitness classes (note, in-person classes were held for one week in January), and in person fitness
room use was utilized by 198 people (over three weeks: week one had 23 people, week two 77, and week three 98).
Staff have been impressed by the quick return of fitness users.
The Park n’ Play youth meal and recreation activity kit for the week of January 22nd was as follows:
Meals: 196
Breakfasts: 116
Snacks: 116
Activity Kits: 249
Masks: 180
Public Safety Plan Construction Projects
There have been no changes to the Public Safety Plan projects since the last report.
Compliance with the Governor’s Order
There have been no changes to compliance issues since the last report.
* Covid-19 Testing Sites
Below are the three current nearest testing sites in/to Tukwila. For more information on free testing sites in King County,
visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx
Tukwila Pantry, testing is no longer being offered at the Tukwila Pantry
Highline College, Wednesdays 7 a.m. to 2 p.m.
Church by the Side of the Road, beginning Tuesday, October 6, 2020, 8:30 to 5:30 Monday through Saturday.
Abu Bakr Islamic Center expects to offer free testing once a month.
The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a
regional testing facility drawing individuals from across south King County. Positive rates for the prior weeks was
hovering around 18.5%. All testing locations in the region are seeing a significant surge in the number of people
requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila
International Boulevard and Military Road to mitigate traffic impacts in the neighborhood.
2/2 – 230 individuals tested
2/1 – 242 individuals tested
1/31 – closed
1/30 – 167 individuals tested
1/29 – 220 individuals tested
1/28 – 221 individuals tested
1/27 – 254 individuals tested
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Additional information on the testing site at Church by the Side of the Road:
Hours of operation M-Sat 9:30-5:30. Sundays Vaccine only and Appointment only for First Responders or other Level 1A
personnel.
On most days we accept everyone regardless of an appointment. Allowing everyone equal access to testing is very
important to CHI Franciscan and King DOH. Some days if we get busy we will direct non-appointments into a parking lot
and have them use our walk-up tent. On rare occasions if we become overwhelmed, we will go "Appointment Only." If
this happens, we change the message on our Variable Message Boards and update this on the KC DOH website. As an
alternative the Park and Walk Covid Testing Site at Highline College will be the next testing option for people needing a
test.
Firefighter Cathy Browning will be operating the Covid-19 Test Site beginning 1/6. Jeff Nichols will assist with training
and his last day will be 1/7. When Cathy is not on site she will have Capt. Bill Austin fill-in and he is from VRFA.
To sign up go to https://www.kingcounty.gov/depts/health/covid-19/testing.aspx If you are unable to sign up, walk-up
to the site and we can assist whoever needs help.
We have 2 Variable Message Boards Located 1 block north and 1 block south of 148th. The purpose and value of the
signs provided visible notice of when to turn. The testing site is difficult to find from T.I.B. The message boards also
provides hours of operation and when the site is "Appt Only".
At this time, we do not know how long the site will operate. At this time, the contract was approved until April. It is
anticipated that the Testing Site will operate as a vaccine site once more vaccines become available.
Other information is that CHI and King County DOH operate the testing site. It is important them to be good neighbors
and provide a valuable service. In the beginning we did have traffic issues to resolve so we responded by implementing
Full-time traffic control officers and being much more efficient at testing.
* Public Health – Seattle & King County Covid-19 Outbreak Summary – Tukwila
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pg. 1
Tukwila Fire Department Call Volume Report
January ‘21
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pg. 2
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 -5%7%-17% -51% -51% -36% -18%1%-6% -5% -17% -39% -21%
52 0%-5%20% 2% 7%-1%6%-21% -5%21%-18%16% 1%
53 -9% -40% -9% -32% -29% -48% -26%12%-30%19%-31% -33% -23%
54 -5% -4% -6% -16% -11% -18%1% 9% 1% 14%-7% -5% -4%
OSA -5%6%-40% -39% -33% -24%6%-14%15%-24%9% 16%-12%
All -5% -6% -10% -27% -26% -26% -7% -2% -5%4%-13% -13% -11%
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 -16%21%-16% -52% -56% -37% -24% -6% -21%0%-23% -41% -24%
52 -11%7% 15% 2%-23% -14% -2% -39% -24%39%-25%2%-9%
53 -7% -24% -5% -35% -34% -40% -20%22%-40%50%-26% -31% -19%
54 -5% -9% -3% -18% -13% -14%1% 9%-5%20%-1% -6% -4%
OSA 0% 53%-24% -41% -45% -26%2% 2% 5%-22% -21%6%-10%
All -8%4%-6% -28% -32% -24% -8% -4% -16%15%-16% -16% -12%
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 4%-11% -26% -35% -53% -26%0% 36% 14%-24%19%-30% -13%
52 64% 0% 33% 83% 60% 45% 110% 75% 167%-40%13% 67% 49%
53 -11% -27% -21%10%-38% -55% -22% -40% -5% -50%33%-50% -27%
54 -35%90% 0% 0%-4% -48% -19%43% 50%-16% -38%7%-6%
OSA -14% -40% -48% -29% -14% -26%37%-34%19%-21%69% 44%-12%
All -5% -8% -22% -9% -21% -31%5% 9% 28%-27%12% 0%-7%
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 250%-50%100%-86%14%-44%0%-25%50%-11% -40% -60% -19%
52 0%-57%200%-80%800%N/A -71%0%-33%80% 0% 67% 8%
53 -80% -85% -33% -67% N/A -80% -100%900% 33% 25%-67%25%-37%
54 200%-40% -71% -25%200% 500% 300%-75%0% 29%-40%0% 7%
OSA -40% -83% -100% -60% -25%100%-50% -50% N/A -75%200% 200%-30%
All 24%-69% -35% -61%100%-13% -31%0% 41% 10%-24% -4% -15%
Change in Fire Call Volume (%)
% Change in Call Volume Metrics (Rolling 12 Months)
Change in Total Call Volume (%)
Change in Service Call Volume (%)
Change in EMS Call Volume (%)
20
pg. 3
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 -5 8 -20 -54 -73 -44 -24 1 -7 -5 -21 -58 -302
52 0 -3 13 1 4 -1 5 -20 -3 12 -12 10 6
53 -6 -32 -7 -25 -24 -38 -21 7 -27 13 -23 -26 -209
54 -8 -6 -10 -27 -18 -28 1 15 2 19 -11 -8 -79
OSA -3 4 -27 -26 -24 -19 4 -12 9 -21 5 12 -98
All -22 -29 -51 -131 -135 -130 -35 -9 -26 18 -62 -70 -682
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 -13 16 -14 -41 -57 -28 -22 -5 -15 0 -23 -45 -247
52 -7 3 8 1 -10 -8 -1 -30 -12 14 -14 1 -55
53 -3 -12 -3 -22 -22 -21 -10 8 -25 22 -14 -18 -120
54 -6 -13 -5 -25 -19 -17 2 12 -7 21 -1 -9 -67
OSA 0 19 -8 -18 -21 -11 1 1 2 -11 -9 3 -52
All -29 13 -22 -105 -129 -85 -30 -14 -57 46 -61 -68 -541
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 1 -3 -8 -7 -18 -8 0 8 4 -5 4 -8 -40
52 7 0 3 5 6 5 11 9 10 -6 1 6 57
53 -2 -3 -3 1 -6 -12 -5 -6 -1 -8 2 -7 -50
54 -8 9 0 0 -1 -16 -7 9 9 -4 -8 1 -16
OSA -3 -10 -14 -5 -3 -9 7 -11 4 -7 9 8 -34
All -5 -7 -22 -6 -22 -40 6 9 26 -30 8 0 -83
Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos
51 5 -5 2 -6 1 -7 0 -2 4 -1 -2 -6 -17
52 0 -4 2 -4 8 2 -5 0 -1 4 0 2 4
53 -4 -17 -2 -4 5 -4 -6 9 1 1 -6 1 -26
54 6 -2 -5 -2 2 5 6 -6 0 2 -2 0 4
OSA -2 -5 -4 -3 -1 1 -3 -1 3 -3 4 2 -12
All 5 -33 -7 -19 15 -3 -8 0 7 3 -6 -1 -47
# Change in Call Volume (Rolling 12 Months)
Change in Service Call Volume (#)
Change in EMS Call Volume (#)
Change in Fire Call Volume (#)
Change in Total Call Volume (#)
21
pg. 4
Synopsis of Above Metrics
1. New for January 2021: this report now evaluates a “rolling 12 months”. For example, January 2021 is
being compared to January 2020 while February – December 2020 is still being compared to February –
December 2019. The column “12 Mos” compares February 2020 – January 2021 to February 2019 –
January 2020.
2. This report tracks the frequency of calls within each station’s geographic region. For any call that TFD
is dispatched to outside of Tukwila city limits, “OSA” designates the Station area. OSA is an
abbreviation for Outside Agency Assist.
3. Total TFD Call Volume in January ‘21 represented a decrease of 5% compared to January ’20. In other
words, January ‘21 had 22 fewer calls than January ‘20.
4. The January decrease in calls came from EMS (-8%, -29 calls) and Fire (-5%, -5 calls) while Service calls
increased 24% (+5 calls). January ’21 had either “other” calls: three pertaining to aircrafts and five
“information-only” updates.
5. Throughout this report the sum of EMS, Fire, and Service calls may not equal the “Total” number of
calls for a given month. This is because there are a few infrequent call-types that either do not prompt
a response (informational only) or do not cleanly fit into one of the three response types mentioned
(for example: ALERT*, or aircraft troubles). 2020, YTD, has averaged 1.4 such “Other” calls per month.
6. The twelve months ending January ’21 saw a decrease in call volume of 11% (-682 calls) compared to
the prior 12 months.
Additional notes:
1. Feb 2020 is a leap month with 3.57% more days than the previous three Febs.
2. Because of their infrequent occurrence, Fire and Service response calls are more subject to wilder “% Changes”
than EMS responses. YTD, we’ve averaged just a few of these types of calls (combined) each day. An increase or
decrease of just one of these types of calls per day would result in a change of about a third. This helps to
explain some of the volatility in the graphs and charts.
22
pg. 5
23
pg. 6
24
pg. 7
Year Month EMS Fire Service Total Year Month EMS Fire Service Total
2016 January 377 84 21 482 2016 January 85 33 8 126
2016 February 361 65 25 456 2016 February 76 19 10 106
2016 March 392 93 29 519 2016 March 78 19 6 104
2016 April 361 86 16 464 2016 April 82 21 4 107
2016 May 381 85 22 489 2016 May 91 21 4 116
2016 June 352 111 22 489 2016 June 79 41 8 128
2016 July 393 110 29 535 2016 July 84 30 6 120
2016 August 363 140 25 532 2016 August 72 39 7 118
2016 September 326 79 21 429 2016 September 68 19 5 92
2016 October 388 70 25 483 2016 October 87 17 9 113
2016 November 339 73 21 433 2016 November 80 19 12 111
2016 December 329 82 28 440 2016 December 80 17 8 105
2017 January 324 89 34 448 2017 January 56 23 10 90
2017 February 350 66 56 475 2017 February 74 22 9 106
2017 March 407 92 23 522 2017 March 105 26 13 144
2017 April 350 72 36 459 2017 April 88 17 13 119
2017 May 353 100 21 474 2017 May 71 36 8 115
2017 June 390 87 27 508 2017 June 72 31 11 114
2017 July 362 143 19 526 2017 July 80 41 6 127
2017 August 391 111 28 531 2017 August 88 28 10 126
2017 September 338 98 17 456 2017 September 82 24 7 115
2017 October 377 77 20 477 2017 October 97 20 6 124
2017 November 396 95 34 526 2017 November 110 29 9 148
2017 December 372 73 24 469 2017 December 86 11 8 105
2018 January 375 77 21 475 2018 January 66 17 7 91
2018 February 345 56 30 433 2018 February 68 13 6 87
2018 March 360 61 27 448 2018 March 75 26 11 112
2018 April 357 75 13 447 2018 April 86 22 4 112
2018 May 362 101 20 485 2018 May 76 38 8 122
2018 June 380 112 32 527 2018 June 85 29 13 128
2018 July 346 116 24 489 2018 July 67 25 7 99
2018 August 374 142 16 532 2018 August 91 39 6 136
2018 September 380 91 20 499 2018 September 76 20 7 103
2018 October 376 88 23 487 2018 October 87 28 8 123
2018 November 360 73 27 465 2018 November 81 18 10 109
2018 December 352 44 30 430 2018 December 85 18 5 109
2019 January 379 93 31 504 2019 January 84 21 8 114
2019 February 354 83 48 488 2019 February 77 27 10 114
2019 March 386 101 20 508 2019 March 87 31 2 120
2019 April 375 70 31 477 2019 April 79 20 7 106
2019 May 399 104 15 520 2019 May 102 34 7 143
2019 June 350 131 23 507 2019 June 75 31 16 123
2019 July 382 121 26 533 2019 July 93 32 5 132
2019 August 368 102 26 501 2019 August 77 22 8 107
2019 September 365 93 17 478 2019 September 72 28 8 108
2019 October 311 110 29 453 2019 October 76 21 9 106
2019 November 376 69 25 475 2019 November 101 21 5 127
2019 December 425 82 23 535 2019 December 110 27 10 147
2020 January 351 96 21 469 2020 January 82 23 2 107
2020 February 367 76 15 459 2020 February 93 24 5 122
2020 March 364 79 13 457 2020 March 73 23 4 100
2020 April 270 64 12 346 2020 April 38 13 1 52
2020 May 270 82 30 385 2020 May 45 16 8 70
2020 June 265 91 20 377 2020 June 47 23 9 79
2020 July 352 127 18 498 2020 July 71 32 5 108
2020 August 354 111 26 492 2020 August 72 30 6 108
2020 September 308 119 24 452 2020 September 57 32 12 101
2020 October 357 80 32 471 2020 October 76 16 8 101
2020 November 315 77 19 413 2020 November 78 25 3 106
2020 December 357 82 22 465 2020 December 65 19 4 89
2021 January 322 91 26 447 2021 January 69 24 7 102
All Calls by Year/Month Area 51 Calls
25
pg. 8
Year Month EMS Fire Service Total Year Month EMS Fire Service Total
2016 January 53 13 1 67 2016 January 49 12 3 64
2016 February 55 6 3 64 2016 February 52 7 8 70
2016 March 62 23 4 89 2016 March 56 17 8 85
2016 April 57 11 3 71 2016 April 50 17 3 71
2016 May 50 8 7 65 2016 May 58 23 6 88
2016 June 49 9 3 63 2016 June 45 26 4 76
2016 July 52 8 7 67 2016 July 63 17 7 89
2016 August 50 14 3 67 2016 August 49 18 6 77
2016 September 55 14 1 70 2016 September 41 13 10 66
2016 October 66 7 4 77 2016 October 52 21 2 75
2016 November 63 9 1 73 2016 November 48 8 1 57
2016 December 58 12 3 73 2016 December 43 16 7 66
2017 January 46 11 5 62 2017 January 41 19 7 67
2017 February 61 7 7 76 2017 February 52 10 20 83
2017 March 55 11 4 70 2017 March 64 15 3 82
2017 April 44 10 4 58 2017 April 41 14 13 68
2017 May 58 13 2 73 2017 May 60 18 2 80
2017 June 59 16 2 77 2017 June 61 15 7 87
2017 July 67 24 4 95 2017 July 42 25 2 70
2017 August 54 13 7 74 2017 August 51 18 4 74
2017 September 43 12 2 57 2017 September 42 20 4 66
2017 October 45 7 2 54 2017 October 48 14 5 69
2017 November 38 11 3 52 2017 November 54 18 8 81
2017 December 44 12 1 57 2017 December 51 10 8 69
2018 January 69 11 2 83 2018 January 42 12 8 62
2018 February 63 11 8 82 2018 February 39 7 7 54
2018 March 60 5 3 68 2018 March 50 1 6 57
2018 April 60 12 3 75 2018 April 49 9 3 62
2018 May 51 10 2 63 2018 May 52 17 5 75
2018 June 59 12 7 78 2018 June 59 19 5 85
2018 July 60 11 2 74 2018 July 55 17 7 80
2018 August 58 18 4 80 2018 August 54 17 2 73
2018 September 61 9 4 74 2018 September 63 21 3 91
2018 October 55 15 6 76 2018 October 65 9 4 78
2018 November 62 10 6 78 2018 November 60 10 4 75
2018 December 56 1 4 61 2018 December 57 5 10 74
2019 January 58 13 1 72 2019 January 48 11 11 70
2019 February 46 10 7 65 2019 February 49 11 20 80
2019 March 55 9 1 65 2019 March 58 14 6 78
2019 April 49 6 5 61 2019 April 62 10 6 78
2019 May 44 10 1 55 2019 May 64 16 2 83
2019 June 58 11 69 2019 June 53 22 5 81
2019 July 60 10 7 77 2019 July 51 23 6 80
2019 August 77 12 7 96 2019 August 37 15 1 57
2019 September 51 6 3 60 2019 September 63 20 3 89
2019 October 36 15 5 56 2019 October 44 16 4 67
2019 November 56 8 4 68 2019 November 54 6 9 74
2019 December 50 9 3 62 2019 December 59 14 4 79
2020 January 61 11 6 78 2020 January 46 18 5 70
2020 February 49 10 3 62 2020 February 37 8 3 48
2020 March 63 12 3 78 2020 March 55 11 4 71
2020 April 50 11 1 62 2020 April 40 11 2 53
2020 May 34 16 9 59 2020 May 42 10 7 59
2020 June 50 16 2 68 2020 June 31 10 1 42
2020 July 59 21 2 82 2020 July 42 18 60
2020 August 47 21 7 76 2020 August 45 9 10 64
2020 September 39 16 2 57 2020 September 38 19 4 62
2020 October 50 9 9 68 2020 October 66 8 6 81
2020 November 42 9 4 56 2020 November 40 8 3 51
2020 December 51 15 5 72 2020 December 41 7 5 53
2021 January 54 18 6 78 2021 January 43 16 1 64
Area 52 Calls Area 53 Calls
26
pg. 9
Year Month EMS Fire Service Total Year Month EMS Fire Service Total
2016 January 157 17 4 178 2016 January 33 9 5 47
2016 February 147 19 2 169 2016 February 31 14 2 47
2016 March 161 22 5 188 2016 March 35 12 6 53
2016 April 148 26 4 178 2016 April 24 11 2 37
2016 May 135 19 3 157 2016 May 47 14 2 63
2016 June 141 18 3 163 2016 June 38 17 4 59
2016 July 147 28 5 181 2016 July 47 27 4 78
2016 August 147 41 6 194 2016 August 45 28 3 76
2016 September 124 8 2 135 2016 September 38 25 3 66
2016 October 134 14 5 153 2016 October 49 11 5 65
2016 November 110 12 3 125 2016 November 38 25 4 67
2016 December 115 19 7 141 2016 December 33 18 3 55
2017 January 148 15 7 170 2017 January 33 21 5 59
2017 February 132 11 18 161 2017 February 31 16 2 49
2017 March 144 23 2 169 2017 March 39 17 1 57
2017 April 133 18 2 153 2017 April 44 13 4 61
2017 May 139 16 4 159 2017 May 25 17 5 47
2017 June 165 16 4 185 2017 June 33 9 3 45
2017 July 138 29 6 174 2017 July 35 24 1 60
2017 August 149 30 2 181 2017 August 49 22 5 76
2017 September 128 15 2 146 2017 September 43 27 2 72
2017 October 143 17 6 166 2017 October 44 19 1 64
2017 November 155 20 10 185 2017 November 39 17 4 60
2017 December 150 27 4 181 2017 December 41 13 3 57
2018 January 156 22 2 180 2018 January 42 15 2 59
2018 February 134 12 5 151 2018 February 41 13 4 59
2018 March 137 15 3 155 2018 March 38 14 4 56
2018 April 131 19 3 153 2018 April 31 13 45
2018 May 147 18 3 168 2018 May 36 18 2 57
2018 June 151 26 6 183 2018 June 26 26 1 53
2018 July 130 20 6 156 2018 July 34 43 2 80
2018 August 128 31 3 162 2018 August 43 37 1 81
2018 September 149 23 4 176 2018 September 31 18 2 55
2018 October 130 22 4 156 2018 October 39 14 1 54
2018 November 121 18 4 143 2018 November 36 17 3 60
2018 December 123 12 8 143 2018 December 31 8 3 43
2019 January 148 22 5 175 2019 January 41 26 6 73
2019 February 146 10 5 161 2019 February 36 25 6 68
2019 March 153 18 7 178 2019 March 33 29 4 67
2019 April 141 17 9 167 2019 April 44 17 4 65
2019 May 142 23 1 166 2019 May 47 21 4 73
2019 June 123 33 1 157 2019 June 41 34 1 77
2019 July 135 37 2 174 2019 July 43 19 6 70
2019 August 129 21 8 158 2019 August 48 32 2 83
2019 September 140 18 3 161 2019 September 39 21 60
2019 October 106 25 7 138 2019 October 49 33 4 86
2019 November 123 21 5 149 2019 November 42 13 2 57
2019 December 154 14 5 173 2019 December 52 18 1 74
2020 January 128 23 3 154 2020 January 34 21 5 60
2020 February 133 19 3 155 2020 February 55 15 1 72
2020 March 148 18 2 168 2020 March 25 15 40
2020 April 116 17 6 139 2020 April 26 12 2 40
2020 May 123 22 3 148 2020 May 26 18 3 49
2020 June 106 17 6 129 2020 June 31 25 2 59
2020 July 137 30 8 175 2020 July 43 26 3 73
2020 August 141 30 2 173 2020 August 49 21 1 71
2020 September 133 27 3 163 2020 September 41 25 3 69
2020 October 127 21 9 157 2020 October 38 26 64
2020 November 122 13 3 138 2020 November 33 22 6 62
2020 December 145 15 5 165 2020 December 55 26 3 86
2021 January 122 15 9 146 2021 January 34 18 3 57
Area "OSA" CallsArea 54 Calls
27
pg. 10
Call and Response Type Legend
Org. CALL TYPE Literal Call Type Response Type Org. CALL TYPE Literal Call Type Response Type
ACCINF Acc with Inj EMS MCI2F MCI2 "11-19" PT EMS
ACCMDF ALS Inj Acc EMS MEDIC MEDIC Mutual Aid EMS
ACCWAF VehAcc Inv Water EMS MINFIR Minor Fir NoThrt Fire
AFA Fire Alarm Fire MUTUAL Mutual Request Other
AID Aid EMS NGASIN NatGas Lk Inside Fire
AIDH Aid Call Hazard EMS NGASXT NatGas Lk Outsid Fire
AIDMD Aid Medic EMS NONSTR NonThrt SmallFir Fire
AIDMDH Aid Medic EMS OBV Obvious EMS
AIDSVC Aid Service EMS ODF Overdose EMS
AIDUNK Unknown Aid Call EMS ODMDF Overdose Medic EMS
ALERT1 Standby Aircraft Other ODORIN Odor Invest Service
ALERT2 Standby Aircraft Other ODORXT Odor Invest Out Service
BARK Beauty Bark Fire Fire POOLF Drowning Medic EMS
BOAT Boat Acc/Assist EMS RESCUE Rescue EMS
BRSH BrushFire No Exp Fire RESFIR Residential Fire Fire
BRSHEX BrushFire Exp Fire RIVER River Rescue EMS
CHIMNE Chimney Fire Fire SERVIC Non Aid Service Service
CO CO Alarm EMS SHACK Shack Shed Fire Fire
COMFIR Commercial Fire Fire SHOTMF Shooting Medic EMS
CPR CPR in Progress EMS SMOKXT Smoke Invest Out Fire
CPRF CPR in Progress EMS SPILL Flammable Liquid EMS
DERAIF Train Derailment EMS STABF Stabbing EMS
DROWNF Drowning EMS STABMF Stabbing Medic EMS
DUMP Dumpster No Exp Fire STORM Storm Service
DUMPEX Dumpster Exp Fire SUSFIR Poss Arson Out Fire
ELECTR Electrical Fire Fire SWFA Swfa Service
EXPLOS Explosion No Fir Fire UNKFIR Unk Type Fire Fire
HZEXPF Exp Susp Substan EMS VEHCOM Comm Veh Fire Fire
HZINV Haz Mat Invest EMS VEHEX Veh Fire W/Expo Fire
HZLEAK Haz Mat Leak EMS VEHPAS Pass Veh Fire Fire
ILBURN Illegal Burn Fire WASH Washdown Service
INFOF Info - Non Disp Other WIRES Power Lines Down Service
MCI1F MCI EMS
28
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 2/8/21
AGENDA ITEM TITLE November Financial Update including COVID-19 related data
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 2/8/21 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY General fund financial update including report out on COVID specific financial impacts as
required in Resolution No. 1987
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
2/8/21
MTG. DATE ATTACHMENTS
2/8/21 Informational Memorandum 1/25/21
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
2/8/21 VICKY 5.B.
29
30
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: January 25, 2021
SUBJECT: General Fund Budget-to-Actuals and COVID-19 Impact Report and Update
to Budget Impacts due to COVID-19
Summary
Resolution 1987 directed financial reporting on COVID-19 impacts twice a month. This report
reflects the following:
- General fund:
o Revenues and Fund Balance as of November 30, 2020
o Expenditures as of November 30, 2020
- Capital projects funds:
o Revenues as of November 30, 2020
o Expenditures as of November 30, 2020
The purpose of the general fund budgets to actuals report is to summarize for the City Council
the general state of revenues and expenditures and to highlight significant items. The following
provides a high-level summary of the general fund financial performance and includes select
capital project funds.
As year-end 2020 approaches, the focus of this report is shifting from a year-to-date
budget-to-actual emphasis to a focus on year-end projections and estimate for ending fund
balance. Projected actuals for year-end are included in this report in place of the “Revised Budget
(COVID-19)” from past reports. The projected actuals include the most recent projections that
were also included in the 2021-2022 proposed biennial budget. The amended budget noted
throughout the report includes the original adopted budget and mid-biennium budget amendments
approved in 2019.
In the report on the next page, General Fund revenues and expenditures are reflected through
November 30th, 2020.
The General Fund Report is based on financial data available as of February 1, 2021.
31
INFORMATIONAL MEMO
Page 2
Revenues, Expenditures, and Fund Balance
CITY OF TUKWILA
GENERAL FUND
As of November 30, 2020
2019
Year-to-Date
Actuals
Amended
Annual
Budget
Projected
Year-End
Actuals
Year-to-Date
Actuals
Projected
vs. YTD
Actual**
Percent of
Projected
Year-End
Revenue
General Revenue
Property Taxes 15,512,169$ 16,416,911$ 16,306,453$ 16,199,384$ 107,069$ 99.3%
Retail Sales Tax 17,777,629 19,910,676 16,210,000 14,482,670 1,727,330 89.3%
Use Tax 660,435 690,000 745,000 751,820 (6,820) 100.9%
Admissions Tax 865,148 870,000 550,000 336,114 213,886 61.1%
Utility Taxes 3,342,085 4,924,610 3,444,000 3,838,791 (394,791) 111.5%
Interfund Utility Tax 2,231,882 2,412,000 2,083,000 2,030,917 52,083 97.5%
Gambling/Excise Taxes 4,034,913 4,426,000 2,337,021 2,701,583 (364,562) 115.6%
Total General Revenue 44,424,261 49,650,197 41,675,474 40,341,278 1,334,196 96.8%
Licenses and Permits
Business Licenses & Permits 3,494,662 4,612,400 3,515,000 4,655,312 (1,140,312) 132.4%
Rental Housing License 36,533 45,000 45,000 44,045 955 97.9%
Building Permits and Fees 1,988,604 2,127,494 2,318,550 1,830,837 487,713 79.0%
Total Licenses and Permits 5,519,798 6,784,894 5,878,550 6,530,195 (651,645) 111.1%
Intergovernmental Revenue
Sales Tax Mitigation 655,127 - - - - -
Seattle City Light Agreement 2,209,749 2,470,000 2,300,000 2,192,860 107,140 95.3%
State Entitlements 447,531 446,250 471,088 490,646 (19,558) 104.2%
Grants 587,676 1,570,516 1,286,441 795,069 491,372 61.8%
Total Intergov't Revenue 3,900,084 4,486,766 4,057,529 3,478,575 578,954 85.7%
Charges for Services
General Government 51,901 58,532 24,694 23,450 1,244 95.0%
Security 1,164,234 1,622,000 989,405 1,452,588 (463,183) 146.8%
Transportation 13,143 79,000 64,000 (37,254) 101,254 -58.2%
Plan Check and Review Fees 1,430,958 1,168,675 939,019 693,498 245,521 73.9%
Culture and Rec Fees 477,424 621,000 84,221 68,380 15,841 81.2%
Total Charges for Services 3,137,660 3,549,207 2,101,339 2,200,662 (99,323) 104.7%
Fines and Penalties 153,372 291,718 114,129 116,986 (2,857) 102.5%
Miscellaneous Revenue
Investment Earnings 266,884 248,196 116,506 104,042 12,464 89.3%
MPD loan interest 24,160 18,639 26,447 27,678 (1,231) 104.7%
TCC facility rental 331,017 327,000 83,262 82,195 1,067 98.7%
6300 facility rental (797) 21,839 - - - 0.0%
Other facility rental 61,326 40,000 63,965 58,145 5,820 90.9%
Other 366,225 342,534 349,364 432,690 (83,326) 123.9%
MPD principal/Interfund Loan 151,063 215,948 215,949 155,088 60,861 71.8%
Miscellaneous Revenue 1,199,878 1,214,156 855,493 859,838 (4,345) 100.5%
Indirect cost allocation 2,333,507 2,637,288 2,637,288 2,417,515 219,773 91.7%
Ongoing Revenue 60,668,560 68,614,226 57,319,802 55,945,048 1,374,754 97.6%
Transfer from Contingency - - 700,000 - 700,000 0.00%
Transfer from Urban Renewal - 600,000 400,000 - 400,000 0.00%
Total Revenue 60,668,560 69,214,226 58,419,802 55,945,048 2,474,754 95.8%
Variance2020
32
INFORMATIONAL MEMO
Page 3
The City’s financial reserve policy states that unreserved general fund ending fund balance shall
equal or exceed 18% of the previous year general fund revenue. Projected ending fund balance
exceeds the balance of $11,598,531 required by the City’s reserve policy by $32,819.
Total General Fund revenue through November 30th was $55.9 million. To meet year-end revenue
projections, the City will need to receive $2.5 million more in revenue over the final month of 2020.
Expenditures totaled $52.3 million through November 30th. Departments project to expend
approximately $6.6 million additional before the end of the year.
Expenditures
City Council 329,855 445,312 342,625 313,488 29,137 91.5%
Mayor's Office 2,155,232 2,742,111 2,264,430 2,068,297 196,133 91.3%
Administrative Services 1,740,839 2,220,662 2,004,121 1,789,390 214,731 89.3%
Finance 2,218,890 2,802,249 2,455,838 2,191,014 264,824 89.2%
Legal 508,271 710,730 640,650 516,423 124,227 80.6%
Recreation 2,975,982 3,464,074 2,491,792 2,291,548 200,244 92.0%
Parks Maintenance 1,501,189 1,682,579 1,551,770 1,438,566 113,204 92.7%
Community Development 3,209,085 3,859,081 3,059,742 2,815,383 244,359 92.0%
Court 1,179,164 1,345,060 1,271,031 1,138,240 132,791 89.6%
Police 17,231,833 19,390,720 17,374,568 15,911,616 1,462,952 91.6%
Fire 11,739,933 13,261,272 12,572,538 11,573,263 999,275 92.1%
Information Technology 1,709,165 2,144,159 1,895,154 1,654,587 240,567 87.3%
Public Works 3,443,119 3,995,760 3,538,340 3,131,969 406,371 88.5%
PW Street Maintenance 3,624,652 3,269,041 2,765,482 2,567,734 197,748 92.8%
Total Department Expenditures 53,567,208 61,332,810 54,228,081 49,401,518 4,826,563 91.1%
Transfers - Debt Service 2,746,490 3,637,190 3,570,421 2,704,357 866,064 75.7%
Transfers - Capital, Other 1,744,600 4,421,950 1,121,950 225,000 896,950 20.1%
Transfers - Contingency - 210,000 - - - 0.0%
Total Transfers 4,491,090 8,269,140 4,692,371 2,929,357 1,763,014 62.4%
Total Expenditures 58,058,298 69,601,950 58,920,452 52,330,875 6,589,578 88.8%
Change in Fund Balance (387,724) (500,651)
Beginning Fund Balance 13,828,530 12,132,001
Ending Fund Balance 13,440,806$ 11,631,350$
Percent of year completed: 91.7%
** This column reflects amounts needed to be collected/expended to meet year-end projections
33
INFORMATIONAL MEMO
Page 4
Sales Tax
Sales tax revenue through November is $14.48 million. To meet the year-end projection of $16.2
million the City is expected to collect an additional $1.72 million by year-end.
Sales tax revenues continues to be impacted by COVID-19 but has been recovering faster than
originally expected. The chart below graphically compares sales tax revenue in 2020 to 2019
revenue.
The table below compares 2019 to 2020 monthly sales tax revenues. While sales tax revenues
are exceeding the pandemic budget forecasts, actual sales tax revenues continue to trail prior
year
Sales Tax Revenues 2019 2020 $ Change % Change
Jan 1,376,700 1,478,671 101,972 7.4%
Feb 1,321,327 1,147,961 (173,367)‐13.1%
Mar 1,700,887 1,325,708 (375,179)‐22.1%
Apr 1,543,385 991,702 (551,684)‐35.7%
May 1,541,774 1,156,386 (385,388)‐25.0%
Jun 1,870,205 1,230,374 (639,831)‐34.2%
Jul 1,686,655 1,524,692 (161,963)‐9.6%
Aug 1,659,599 1,408,596 (251,003)‐15.1%
Sep 1,796,805 1,481,525 (315,280)‐17.5%
Oct 1,732,017 1,407,342 (324,675)‐18.7%
Nov 1,687,457 1,461,993 (225,465)‐13.4%
YTD Total 17,916,811 14,614,950 (3,301,862)‐18.4%
34
INFORMATIONAL MEMO
Page 5
Overtime
Police and Fire accounted for $1.18 million of the $1.22 million of overtime expenditures through
October. The public safety departments began the year with overtime at pre-pandemic levels and
reduced their overtime when budget constraints were introduced in March 2020. Increased
overtime in May, June and July were the results of maintaining minimum staffing levels in the fire
department as well as some overtime incurred related to the lootings and protests occurring in
the City. It should also be noted that some contractual overtime incurred by both Police and Fire
is reimbursable and the City is monitoring and billing as needed.
Lootings
Twenty-six businesses were broken into at the end of May and beginning of June. The mass
lootings required a strong police presence that resulted in overtime costs. Fire staff were also on
standby while Public Works incurred some costs related to closing streets.
Transfers
The transfers line includes budgeted transfers for debt service and certain capital projects.
Transfers through October account for only 44.5% of the amended budget. It should be noted,
because of existing funds in the PW Shops fund, no transfers from the general fund for this project
have been required to date. The proposed 2021-2022 biennial budget includes a plan to finance
the general fund portion of this project rather than utilizing a pays-as-you go approach.
COVID Expenditures
General Fund expenditures related to the COVID-19 pandemic began to be incurred in March.
These expenditures totaled $714,508 through November 30th and are reported by department in
the schedule below. COVID related expenditures in salaries and benefits include time dedicated
to the emergency operations center (EOC) as well as time spent analyzing the financial impacts
of the pandemic. Overtime and supplies are for time outside of normal operations spent in the
EOC as well as time responding directly to COVID-19 related activities. Supplies are for additional
PPE and disinfectant supplies.
Unbudgeted costs can be applied against CARES Act funding or FEMA funding and will not affect
ending fund balance. Budgeted salaries and benefits for time that has been redirected to
responding to the pandemic could qualify for reimbursement from CARES Act funding. Any
reimbursement for budgeted salaries and benefits would reduce the need for contingency funds
because the City had not received confirmation that CARES Act funding would be available.
BUDGETED UNBUDGETED BUDGETED UNBUDGETED
Department
Salaries and
Benefits Overtime
Salaries and
Benefits Overtime Total
Police ‐$ 24,994$ ‐$ 36,573$ 61,567$
Fire ‐ 435 ‐ 1,003 1,438
Street Maintenance ‐ ‐ 2,064 ‐ 2,064
Total ‐$ 25,429$ 2,064$ 37,576$ 65,069$
MAY JUNE
35
INFORMATIONAL MEMO
Page 6
In addition to COVID spending in the general fund, the Public Safety Plan has incurred
approximately $650 thousand to date in costs directly related to the pandemic. Because these
costs are associated with COVID-19, the City is able to request reimbursement from CARES Act
funding to cover these costs. It should be noted that the change orders specific to COVID-19
were funded with contingency that is built into the project budgets. The change orders are not
increasing the total budget allocated to each project.
BUDGETED
Department Salaries and
Benefits
Overtime Supplies Department
Total
General Fund
Council 1,784$ -$ -$ 1,784$
Mayor 79,657 - 1,329 80,986
Admin Services 40,756 - 494 41,249
Finance 39,434 386 1,057 40,876
Recreation 336,900 - 36,111 373,011
DCD 3,712 - 1,823 5,535
Court 114 137 4,614 4,865
Police 26,391 4,379 12,136 42,906
Fire 34,713 8,318 15,537 58,568
TIS 390 - 3,519 3,909
Public Works 6,673 318 16,130 23,121
Park Maintenance 32,296 - 2,421 34,717
Street Maintenance - - 2,980 2,980
Total General Fund 602,819$ 13,538$ 98,151$ 714,508$
UNBUDGETED
COVID-19 Related Expenditures
36
INFORMATIONAL MEMO
Page 7
COVID-19 Related Grants Available to the City
There are several grant opportunities now available to the City to offset some of the costs incurred
related to the pandemic. Below is a chart, listing grant opportunities as well as what the funds
may be used for. It should be noted that all the grants are reimbursement and cannot be used to
offset loss of revenue.
The State released information on the 2nd round of CARES Act funding. The City has been notified
that we will receive an additional $313,950 for total CARES Act funding of $941,850.
Grant Amount Eligible Uses Status
CARES Act
through Dept. of
Commerce
$941,850 - Expenditures incurred
directly related to
responding to COVID-19
(supplies, overtime,
regular time that has
substantially shifted focus
to the pandemic,
unemployment, etc.)
- Providing economic support
to those suffering from
unemployment
- Providing economic support
to business interruptions
Billed and received all
funds from CARES
Act.
FEMA No cap, reimburses
75% of expenditures
not covered with
other resources
Unbudgeted expenditures incurred
directly related to responding to
COVID-19
Contract completed.
Can submit for
reimbursement at any
time
FEMA -
CARES
To be determined Assistance to food pantry In process
King County $31,965 Assistance to small businesses On June 19th, the City
was notified that we
are eligible to receive
$31,965. On August
3, 2020, the Planning
& Economic
Development
Committee authorized
staff to accept the
grant and use the
funds for direct grants
to very small
businesses with a
focus on the Tukwila
International Blvd.
area
CESF – Dept.
of Justice
Assistance
$49,000 Expenditures incurred directly
related to responding to COVID-
19
Grant has been
awarded. Contract is
being processed
EFSP
Emergency
City of Tukwila does
not qualify for this
grant
Supplement existing emergency
food & shelter program
Forwarded to TCS
and Tukwila Pantry
37
INFORMATIONAL MEMO
Page 8
Food & Shelter
Prog
HungerCorps
VISTA
AmeriCorps
Four VISTA
AmeriCorps
HungerCorps
students. Value:
35,500
HungerCorps will assist
Recreation staff to distribute food
as part of the mobile recreation
program
Contract awarded
Port of Seattle $20,930 total grant
application
Application included residential
component within digital media
program to grow tourism,
development attraction, etc.
Suggestion has been made to
revise application to focus more
on business recovery and direct
$7,000 of the total $20,930
application to business recovery.
Additional information can be
found in item 1a on the July 6,
2020 Planning & Economic
Development Committee meeting
Recommended
revisions approved by
Planning & Economic
Development
Committee on July 7,
2020
Selected Capital Projects Funds
Financial analysis regarding the impacts of the COVID-19 pandemic include ongoing review of
certain capital projects funds including residential streets (fund 103), arterial streets (fund 104),
and general government improvements (fund 303). The narrative below highlights planned capital
projects along with decisions that have already been made and decision points for future
meetings. The narrative is followed by financial statements reflecting activity through August 31,
2020. The statements have been reformatted to focus on projected year-end rather than a budget
to actual comparison.
Residential Streets
The most impactful issue in this fund relates to the 42nd Ave S and 53rd Ave S roadway projects.
Both projects are completed and are awaiting final closeout and payments to contractors. Project
costs for 2020 have been updated to reflect final estimated costs. At this time, a budget
amendment will be required in order to provide enough funding to pay for the final costs
associated with these two projects. The solution identified will not negatively affect the general
fund.
The proposed budget amendment includes two transfers into this fund. A transfer of $400
thousand from the urban renewal fund. Prior year land sale revenue is available for one-time
projects. Additionally, the amendment will reallocate the solid waste utility tax revenue (funds
dedicated to road projects) to these two projects. Funds were originally committed to the 42nd
Ave S Bridge project for 30% design that was expected to be completed earlier this year. It is
now expected that these costs will be incurred in 2021, if approved in the proposed 2021-2022
biennial budget.
38
INFORMATIONAL MEMO
Page 9
Arterial Streets
42nd Ave S Bridge: The City Council authorized funding of up to $1 million ($320 thousand
general fund, $680 thousand solid waste utility tax) for 30% design. If approved, most of the cost
associated with this project will be incurred in 2021. With the delay in design, the solid waste
utility tax revenue will be reallocated to the residential street fund in 2020. This will be included
in the 2020 budget amendments.
S 119th St Ped Bridge painting: Not funding this project will only delay the project, not cancel it.
There is a limited window of opportunity to paint the bridge due to weather and fish cycles. This
project has now been scheduled for 2024 and is included in the proposed Capital Improvement
Program.
Overlay: At the June 8, 2020 Committee of the Whole meeting, there was Council consensus to
move forward with the recommendation from the Transportation & Infrastructure Committee to
fund the two highest priority overlay projects. Overlay has been completed for 2020 and is in the
closeout process.
General Government Improvement
Siding repair at TCC: this project is underway and an update on the project will be provided at a
later date.
Facilities Study: This project is also funded out of the general government improvement. Staff is
reworking the scope of this project per comments received from City Council at the June 8, 2020
Committee of the Whole meeting.
39
INFORMATIONAL MEMO
Page 10
2019
Amended
Annual
Budget
REVENUE:
General Revenue
Solid Waste/Recycling Utility Tax - - 550,000 40,651 509,349 7.4%
Total Intergovernmental Revenue - - 550,000 40,651 509,349 0
Intergovernmental Revenue
Indirect Federal - SRTS - 3,454,000 - - - 0%
State Grant - Macadam 1,099,038 947,000 - - - 0%
State Entitlements - MVFT Cities 264,606 290,000 170,000 244,939 (74,939) 144.1%
Total Intergovernmental Revenue 1,363,644 4,691,000 170,000 244,939 (74,939) 144.1%
Miscellaneous Revenue
** Charges for services 608,227 - - 134,682 (134,682) 0.0%
Investment earnings 1,860 20,000 - - - 0.0%
Total Miscellaneous Revenue 610,087 20,000 - 134,682 (134,682) 0.0%
Transfers In 1,300,000 1,050,000 400,000 - 400,000 0.0%
Total Revenues 3,273,731 5,761,000 1,120,000 420,273 699,727 37.5%
EXPENDITURES:
46thAve Safe Routes to School - 1,832,000 - - - 0.0%
Macadam Rd S Complete Street - 747,000 - - - 0.0%
S 152nd St Safe Routes to School - 1,622,000 - - - 0.0%
Traffic Calming/Residential Safety 165,616 400,000 50,000 74,888 (24,888) 149.8%
53rd Ave S 2,317,293 500,000 500,000 315,189 184,811 63.0%
42nd Ave S Ph III Wetland Monitoring 1,192 - 3,011 6,772 (3,761) 224.9%
42nd Ave S Phase III (SC Blvd-160)1,142,651 600,000 593,763 350,053 243,710 59.0%
Interfund Loan Repayment - - 0.0%
Total Expenditures 3,626,752 5,701,000 1,146,774 746,903 399,871 65.1%
Change in fund balances 60,000 (26,774)
Beginning Fund Balance 51,544 141,586
Ending Fund Balance - 111,544 114,812
** This column reflects amounts needed to be collected/expended to meet year-end projections
City of Tukwila
Residential Street Fund 103 - Revenue and Expenditures
Year-to-Date as of November 30, 2020
Projected vs.
YTD Actual**
Percent of
Projected
Year-End
Year-to-Date
Actuals
Projected Year-
End
2020
Year-to-Date
Actuals
40
INFORMATIONAL MEMO
Page 11
2019
Amended
Annual
Budget
REVENUE:
General Revenue
Parking Tax 302,695 470,000 200,026 194,564 5,462 97.3%
MVFT Cities 132,835 137,000 92,483 123,920 (31,437) 134.0%
Real Estate Excise Taxes 493,420 500,000 500,000 220,608 279,392 44.1%
Total General Revenue 928,950 1,107,000 792,509 539,091 253,418 68.0%
Charges for Services
Park impact Fees 1,100,636 300,000 - - - 0.0%
Traffic Impact Fees 446,777 213,000 70,564 396,147 (325,583) 561.4%
Total Charges for Services 1,547,413 513,000 70,564 396,147 (325,583) 561.4%
Intergovernmental Revenue
Federal Grants 1,245,690 6,724,000 2,811,834 335,387 2,476,447 11.9%
State Grants - 2,253,000 160,000 184,253 (24,253) 115.2%
Total Charges for Services 1,245,690 8,977,000 2,971,834 519,640 2,452,194 17.5%
Miscellaneous Revenue
Investment earnings 45,595 20,000 20,000 13,393 6,607 67.0%
Contributions/Donations 4,900 30,000 17,533 11,300 6,233 64.4%
Total Miscellaneous Revenue 50,495 50,000 37,533 24,693 12,840 65.8%
Transfers In - - - - - -
Total Revenues 3,772,548 10,647,000 3,872,440 1,479,571 2,392,869 38.2%
EXPENDITURES:
Overhead (Salaries & Benefits)208,277 485,382 - 241,196 (241,196) 0.0%
Wetland Monitoring (various) 4,969 - 40,000 33,478 6,522 83.7%
BAR over Airport Way Seismic Retrofit 324,405 2,614,000 1,441,000 170,989 1,270,011 11.9%
TIB Channelization Study 20,832 - 19,920 19,920 0 100.0%
Transportation Comp Element Plan - 200,000 1,338 198,662 0.7%
TUC Ped/Bicycle Bridge 288,097 - 1,505 1,505 (0) 100.0%
Boeing Access Road Bridge Rehab 1,184,848 - 16 16 - 100.0%
Strander Boulevard Extension 143,487 877,566 625,000 2,795 622,205 0.4%
S 140th St Intersection Improvements 241,316 - - - - 0.0%
S 144th ST Phase II 19,941 - 161 95,872 (95,711) 59547.9%
S 196th/200th St Bridge 123,386 - 1,304 17,850 (16,546) 1368.9%
West Valley Highway 28,813 3,195,000 509,000 342,527 166,473 67.3%
42nd Ave S Bridge Replacement 18,652 1,600,000 200,000 17,795 182,205 8.9%
Annual Overlay 1,281,409 1,400,000 517,000 225,702 291,298 43.7%
Annual Bridge Inspections 29,720 335,000 335,000 8,089 326,911 2.4%
Annual Traffic Signals 14,655 125,000 62,000 3,852 58,148 6.2%
Other Misc. Capital Projects 63,355 792,000 2,025 12,320 (10,295) 608.4%
Transfer Park Impact Fees to 301 - - 675,106 - 675,106 0.0%
Total Expenditures 3,996,162 11,423,948 4,629,037 1,195,245 3,433,792 25.8%
Change in fund balances (776,948) (756,597)
Beginning Fund Balance 1,187,826 2,083,854
Ending Fund Balance 410,878 1,327,257
** This column reflects amounts needed to be collected/expended to meet year-end projections
Percent of
Projected
Year-End
2020
Year-to-Date as of November 30, 2020
City of Tukwila
Arterial Street Fund 104 - Revenue and Expenditures
Projected Year-
End
Year-to-Date
Actuals
Projected vs.
YTD Actual**
Year-to-Date
Actuals
41
INFORMATIONAL MEMO
Page 12
2019
Amended
Annual
Budget
REVENUE:
Miscellaneous Revenue
Investment earnings 9,879 500 4,000 4,186 186 104.6%
Total Miscellaneous Revenue 9,879 500 4,000 4,186 186 104.6%
Transfers In 150,000 200,000 - - - 0.0%
Total Revenues 159,879 200,500 4,000 4,186 186 2.1%
EXPENDITURES:
City Hall Siding/Roof Repair - 50,000 - - - 0.0%
TCC Siding/Roof Repair - 100,000 128,601 58,511 (70,090) 45.5%
2020 Facilities Study - 300,000 - - - 0.0%
Misc. Projects (including salaries & benefits)17,772 208,015 31,684 31,684 (0) 100.0%
Install No Parking Signs at 6200/6300 Bldg 8,759 2,026 2,026
Fire Station 54 Flooring 7,629
6300 Bldg. Dry Fire Sprinkler System - 29,658 29,658
City Facilities Mitigation 1,384 - -
Total Expenditures 17,772 658,015 160,285 90,195 (70,090) 56.3%
Change in fund balances (457,515) (156,285)
Beginning Fund Balance 525,166 656,306
Ending Fund Balance 67,651 500,021
** This column reflects amounts needed to be collected/expended to meet year-end projections
City of Tukwila
General Government Improvements Fund 303 - Revenue and Expenditures
Year-to-Date as of November 30, 2020
Projected
Year-End
2020
Projected vs.
YTD Actual**
Percent of
Projected
Year-End
Year-to-Date
Actuals
Year-to-Date
Actuals
42
ITEM INFORMATION
STAFF SPONSOR: STACY HANSEN ORIGINAL AGENDA DATE: 2/8/21
AGENDA ITEM TITLE 2020 King County Minor Home Repair Contract
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 2/8/21 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY The King County contract for the Tukwila Minor Home Repair program represents a four-
city consortium and requires Council's authorization for the Mayor's signature. This
contract allocates $100,000, to be divided equally ($25,000) between Tukwila, Covington,
Des Moines and SeaTac to provide health and safety repairs in low/moderate income,
owner-occupied homes.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Com Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 2/1/21 COMMITTEE CHAIR: DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Administrative Services - Community Services and Engagement
COMMITTEE Approval; Forward to Special Meeting for Consent
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$100,000 $100,000 $
Fund Source: KING COUNTY
Comments: COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS DISTRIBUTED THROUGH KING COUNTY
MTG. DATE RECORD OF COUNCIL ACTION
2/8/21
MTG. DATE ATTACHMENTS
2/8/21 Informational Memorandum dated 01-14-21
Contract with King County in the amount of $100,000
Minutes from the 2/1 CSS Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
2/8/21 SH Spec 2
43
44
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety
FROM: Stacy Hansen, Human Services Program Coordinator
CC: Mayor Ekberg
David Cline, City Administrator
DATE: January 14, 2021
SUBJECT: 2020 King County Minor Home Repair Contract
ISSUE
Council’s authorization is necessary for the City to enter into a contract with King County to
utilize Community Development Block Grant (CDBG) funds for the Minor Home Repair
Program. This contract for $100,000 will be dispersed between Tukwila (lead contract
administrator), Covington, Des Moines and SeaTac. Each City will receive $25,000 to provide
health and safety repairs in low- to moderate-income, owner-occupied homes.
BACKGROUND
Since 2005, Tukwila has been the lead administrator for the Minor Home Repair Program. The
attached contract represents 2020 awarded funds in the amount of $100,000 (CDBG funds lag
one year). The contract will begin mid-February and will conclude mid-November of 2021.
In 2020 (with 2019 funds), the total program served 49 unduplicated residents and provided 446
hours of repairs in all four partner cities. 15 unduplicated Tukwila households were served in
2020 representing 135 hours of repairs for a total of 26 individual repairs.
DISCUSSION
This contract award is the result of an extensive application process that competes with other
applicants (cities, non-profits) for funds dedicated to the south sub-region. The Tukwila Human
Services Program Coordinator applies for and administers the Minor Home Repair Program and
provides on-going technical assistance to the partner cities to ensure contract compliance.
RECOMMENDATION
Staff is asking Council to forward this item to the February 8, 2021 Special Meeting consent
agenda.
ATTACHMENTS
2020 Contract with King County for Community Development Block Grant funds to administer
the Minor Home Repair Program.
45
46
City of Tukwila Page 1 of 45 2021/2022 Contract - 6202035
Department of Community and Human Services
Community Services Division
Housing and Community Development Section
(206) 263-9105 TTY Relay: 711
Contractor City of Tukwila
Project Title Tukwila Minor Home Repair Program
Contract Amount $ 104,000
Contract Start Date: 01/01/2021 Contract End Date 12/31/2021
Termination Date (where applicable): 12/31/2021
DUNS No. (if applicable) 010207504 SAM No. (if applicable) 47Z60
Federal Taxpayer ID No. 916001519
KING COUNTY HOUSING AND COMMUNITY DEVELOPMENT CONTRACT— 2021/22
THIS CONTRACT No. 6202035 is entered into by KING COUNTY, a political subdivision of the State
of Washington (the "County"), and City of Tukwila, (the “Contractor”), whose address is 6200
Southcenter Blvd, Tukwila, WA 98188. This Contractor is a Public Housing Authority. Use of the term
"Contractor" in this Contract is for ease of reference only and in no respect signifies that the party is a
"Contractor" as described in 24 CFR §92.504(c)(4).
WHEREAS, the County is an Urban County recipient of Community Development Block Grant
Program (CDBG) funds under the Housing and Community Development Act of 1974, Public Law 93-
383 as amended (HCD Act); HOME Investment Partnerships Program (HOME) funds under the
National Affordable Housing Act of 1990 Public Law 101-625 as amended (the “NAHA”). The County
allocates Regional Affordable Housing Program (RAHP) funds, Homeless Housing and Services
Funds (HHSF), , Veterans, Seniors and Human Service Levy (VSHSL) funds and Mental Illness and
Drug Dependency (MIDD) funds to low-income housing development capital, infrastructure
investment, energy efficiency and science, assistance to the unemployed and/or service projects and
Current Expense (CX) funds to housing and community development projects in accordance with
adopted County ordinances. The County uses CDBG, HOME, HHSF, RAHP, VSHSL funds and/or CX
funds for the purpose of carrying out eligible community development and housing activities under the
HCD Act, the NAHA, regulations promulgated by the U.S. Department of Housing and Urban
Development (HUD) at 24 Code of Federal Regulations (CFR) Part 570, 24 CFR Part 92, 24 CFR
Part 576, and adopted County Ordinances. (All 24 CFR references can be found at
https://www.archives.gov/federal-register/cfr/subject-title-24.html. All King County code references can
be found at http://www.kingcounty.gov/council/legislation/kc_code.aspx);
WHEREAS, an Urban County CDBG Consortium has been established by CDBG Interlocal
Cooperation Agreements (CDBG ICAs) or joint agreements between the County and certain municipal
corporations (Consortium Cities) within the County covering program years 2017-2019. The CDBG
ICAs specify allocation of CDBG funds by the County to those participating jurisdictions for use in
accordance with the County Consolidated Housing and Community Development Plan (HCD Plan).
The HCD Plan has been adopted by the King County Council, accepted by participating jurisdictions
and approved by HUD;
WHEREAS, a HOME Consortium has been established by HOME ICAs between the County and
certain HOME Consortium Cities covering 2017-2019, the terms of which specify allocation of HOME
funds by the County for use in accordance with the HCD Plan which has been adopted by the King
County Council, accepted by participating jurisdictions, and approved by HUD;
47
City of Tukwila Page 2 of 45 2021/2022 Contract - 6202035
WHEREAS, the County desires to award certain funds to the Contractor for use as described in this
Contract and as authorized by County ordinance, for the purpose of implementing eligible activities as
applicable under the HCD Act, NAHA, HUD regulations, State laws, and/or adopted County
ordinances;
WHEREAS, it is appropriate and mutually desirable that the Contractor be designated by the County
to undertake such eligible activities, so long as the requirements of the HCD Act, NAHA, HUD
Regulations, State law, and County ordinances are adhered to as provided for herein;
WHEREAS, the purpose of this Contract is to provide for cooperation between the County and the
Contractor, as the parties in this Contract, in implementing such eligible activities under the laws and
regulations that pertain to the funds awarded in this Contract;
WHEREAS, the parties are authorized and empowered to enter into this Contract by one or more of
the following: County ordinance, HCD Act, NAHA, Revised Code of Washington (RCW) Chapter
39.34, RCW Chapter 35.21.730 et seq., the Constitution and the enabling laws of the State of
Washington;
NOW, THEREFORE, for and in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree
to abide by the provisions of this Contract.
48
City of Tukwila Page 3 of 45 2021/2022 Contract - 6202035
INDEX TO CONTRACT
1. SCOPE OF CONTRACT AND
INCORPORATION OF EXHIBITS .......... 4
2. DURATION OF CONTRACT .................. 6
3. TERM OF COMPLIANCE - for capital
projects .................................................. 6
4. FUTURE SUPPORT .............................. 6
5. COMPENSATION AND METHOD OF
PAYMENT ............................................. 6
6. BUDGET ................................................ 8
7. EQUIPMENT PURCHASE,
MAINTENANCE, AND OWNERSHIP ..... 8
8. CONTRACT AMENDMENTS ................. 9
9. INTERNAL CONTROL, ACCOUNTING
SYSTEM AND FINANCIAL REPORT
SUBMISSION ........................................ 9
10. MAINTENANCE OF RECORDS .......... 11
11. EVALUATIONS AND INSPECTIONS .. 13
12. PROPRIETARY RIGHTS ..................... 14
13. CORRECTIVE ACTION ....................... 14
14. ASSIGNMENT ..................................... 15
15. TERMINATION .................................... 16
16. ENTIRE CONTRACT/WAIVER OF
DEFAULT ............................................ 17
17. HOLD HARMLESS AND
INDEMNIFICATION ............................. 17
18. INSURANCE REQUIREMENTS—
GENERAL ............................................ 18
19. NONDISCRIMINATION AND EQUAL
EMPLOYMENT OPPORTUNITY ......... 23
20. SUBCONTRACTS AND PURCHASES 28
21. NONDISCRIMINATION IN
SUBCONTRACTING PRACTICES ...... 30
22. CONFLICT OF INTEREST .................. 31
23. BOARD OF DIRECTORS .................... 32
24. CONFIDENTIALITY ............................. 32
25. PERSONAL INFORMATION – NOTICE
OF SECURITY BREACH ..................... 32
26. COMPLIANCE WITH THE HEALTH
INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT OF 1996
(HIPAA) ............................................... 34
27. NOTICES ............................................. 36
28. KING COUNTY RECYCLED PRODUCT
PROCUREMENT POLICY ................... 36
29. SERVICES PROVIDED IN
ACCORDANCE WITH LAW AND RULE
AND REGULATION ............................. 36
30. POLITICAL ACTIVITY PROHIBITED ... 36
31. FORCE MAJEURE .............................. 37
32. MISCELLANEOUS PROVISIONS ....... 38
33. AFFIRMATIVE MARKETING ............... 39
34. ACCESSIBILITY FOR CAPITAL
PROJECTS ......................................... 39
35. LABOR STANDARDS ......................... 40
36. EMPLOYMENT OPPORTUNITIES ON
ASSISTED CONSTRUCTION
PROJECTS ......................................... 40
37. NO BENEFIT TO OWNERS AND
DEVELOPERS OF ASSISTED
HOUSING ............................................ 41
38. SUPPLANTING ................................... 41
39. DRUG FREE WORKPLACE
CERTIFICATION AND OTHER
FEDERAL REQUIREMENTS .............. 41
40. CONSTITUTIONAL PROHIBITION ..... 42
41. PROMISSORY NOTE, DEED OF TRUST
AND COVENANT ................................ 42
42. ANTI-DISPLACEMENT AND
RELOCATION ASSISTANCE FOR
CAPITAL PROJECTS.......................... 42
43. PROPERTY MANAGEMENT FOR
CAPITAL PROJECTS.......................... 43
44. TAXES AND LICENSES ...................... 44
45. PROCEDURE IN THE EVENT OF
CASUALTY/CONDEMNATION FOR
CAPITAL PROJECTS.......................... 44
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EXHIBITS ATTACHED HERETO
Exhibit Name Amount Fund Source
I. Tukwila Minor Home Repair Program $104,000 CDBG
SCOPE OF CONTRACT AND INCORPORATION OF EXHIBITS
Scope
The Contract between the parties shall consist of the signature page, each
Program/Project Exhibit incorporated into the Contract, all matters and laws incorporated
by reference herein, and any written amendments made in accordance with the
provisions contained herein. The exhibits attached to this Contract are hereby
incorporated by this reference. This Contract supersedes any and all former agreements
regarding projects described in the attached Project/Program Exhibit(s). If there is a
conflict between any of the language contained in this Contract and any of the language
contained in any Project/Program Exhibit in this Contract, the language in this Contract
shall control, unless the parties affirmatively agree to the contrary in a writing that has
been reviewed and approved by the King County Prosecuting Attorney's Office. This
Contract shall govern both:
Service Projects (human service, planning, program administration and micro-
enterprise or supportive services for the homeless); and
Capital Projects (acquisition, improvement, and rehabilitation of real property and
construction or reconstruction of public infrastructure).
The two types of activities may be included in one Contract as separate Project/Program
Exhibit(s) of Services.
Mandatory Certifications
The Contractor certifies that it shall comply with the provisions of Sections 19.
Nondiscrimination and Equal Employment Opportunity, 22. Conflict of Interest and 30.
Political Activity Prohibited of this Contract. If the Contractor is a municipal corporation
(other than King County), or Contractor of the state of Washington, King County Code
(KCC) chapters 12.16, 12.17 and 12.18 do not apply to the Contractor, but may apply to
any subcontractor of the Contractor.
Contact Person
King County and the Contractor shall each designate a contact person for each
Project/Program Exhibit incorporated in this Contract. All correspondence, reports and
invoices shall be directed to the designated contact person. This provision does not,
however, supplant or override Section 27. Notices.
Federal Funds
The term “federal funds” as used herein means CDBG funds and/or HOME funds. The
specific types of funds provided under this Contract are specified in the attached
Project/Program Exhibit(s).
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Environmental Review
This section applies to all projects using federal funds that are not exempt under 24 CFR
Part 58. Notwithstanding any provision of this contract, the parties hereto agree and
acknowledge that this contract does not constitute a commitment of funds or site
approval, and that such commitment of funds or approval may occur only upon
satisfactory completion of environmental review and receipt of a release of funds from
HUD under 24 CFR Part 58. The parties further agree that the provision of any funds to
the project is conditioned upon King County’s determination to proceed with, modify or
cancel the project based on the results of a subsequent environmental review. The
Contractor shall not spend any funds on physical or choice-limiting actions, including
property acquisition, demolition, movement, rehabilitation, conversion, repair or
construction prior to the environmental clearance. Violation of this provision shall result in
the denial of any funds under this Contract.
Capital Projects using federal funds shall also comply with subsections F, G, H and I.
Environmental Policy Act
The County retains environmental review responsibility for purposes of fulfilling
requirements of the National Environmental Policy Act as implemented by HUD
Environmental Review Procedures (24 CFR Part 58) and the Federal laws and
authorities identified therein. The Contractor shall be solely responsible for the cost of
compliance with all such Federal laws and authorities including the cost of preparing
plans, studies, reports and the publication of notices that may be required. The
Contractor and its subcontractors shall not take any actions inconsistent with 24 CFR
Part 58.
National Flood Insurance
The use of CDBG and HOME funds for acquisition or construction purposes in identified
special flood hazard areas shall be subject to Contractor mandatory purchase of flood
insurance as required by Section 102(a) of the Flood Disaster Protection Act of 1973
(Pub L. 93-237).
Lead Based Paint
The Contractor shall comply with the Lead-Based Paint Poisoning Prevention Act (42
United States Code (USC) 4821-4846), the Residential Lead-Based Paint Hazard
Reduction Act of 1992 (42 USC 4851-4856), and implementing regulations at 24 CFR
Part 35, subparts A, B, J, K, and R. Generally, these laws prohibit the use of lead-based
paint (whenever funds under this Contract are used directly or indirectly for construction,
rehabilitation or modernization of residential structures); require elimination of immediate
lead-based paint hazards in residential structures; and require notification of the hazards
of lead-based paint poisoning to purchasers and tenants of residential structures
constructed prior to 1978.
Environmental Justice
The Contractor shall comply with Presidential Executive Order 12898 requiring
identification and mitigation, as appropriate, of disproportionately high and adverse
human health or environmental impacts of programs, policies and activities on minority
and/or low-income populations.
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Subrecipient Monitoring
First-tier subrecipients shall register in the Central Contractor Registration (CCR),
including obtaining a Dun and Bradstreet Data Universal Numbering System
(DUNS) number and maintain the currency of that information. A pass-through
entity shall be responsible for determining that subrecipients have current CCR
registrations prior to making subawards and performing periodic checks to ensure
that the subrecipients are updating information as necessary.
Recipients shall require each subrecipient to;
Document at the time of the subaward and disbursement of funds, the Federal
award number, Catalog of Federal Domestic Assistance (CFDA) number; and
Provide similar identification in their Schedule of Expenditures of Federal
Awards (SEFA) and Form SF-SAC. Additional information, including
presentation requirements for the SEFA and SF-SAC, is provided in Appendix
VII of the 2009 Supplement (2 CFR Section 176.210).
DURATION OF CONTRACT
The terms of this Contract shall be in effect from the Start Date (as defined in the
Project/Program Exhibit(s)) or the date of execution of this Contract, whichever is earlier, and
shall terminate on the Termination Date specified in each Project/Program Exhibit, unless
extended to a later date or terminated earlier, pursuant to the terms and conditions of the
Contract.
TERM OF COMPLIANCE - for capital projects
The Contractor shall own and operate the project during the Compliance Period as defined in
the Program/Project Exhibit.
FUTURE SUPPORT
The County makes no commitment to support the services contracted for herein and assumes
no obligation for future support of the activity contracted herein except as expressly set forth in
this Contract.
COMPENSATION AND METHOD OF PAYMENT
The County shall compensate the Contractor only for the approved activities specified in each
Project/Program Exhibit and the compensation amount shall not exceed the amount specified
in each Project/Program Exhibit. Compensations will be payable in the following manner.
Start Date and End Date
Start Dates and End Dates for individual projects shall be specified in each
Project/Program Exhibit. Costs incurred before the Start Date will not be reimbursed.
Costs incurred after the End Date will not be reimbursed.
Submission of Invoices, Supporting Documentation and Reports
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The Contractor shall submit an invoice, supporting documentation for costs claimed in
the invoice and all reports as specified in each Project/Program Exhibit or the County
may not process the invoice. Supporting documentation for costs claimed in the invoice
includes, but is not limited to, purchase orders and bills. The County shall initiate
authorization for payment to the Contractor not more than 30 days following the County’s
approval of a complete and correct invoice, supporting documentation and reports.
Final Invoice for Service Projects
The Contractor shall submit its final invoice for each Project/Program Exhibit providing
funding for Service Projects within seven business days after the End Date. The
Contractor shall submit all outstanding reports for each Project/Program Exhibit providing
funding for Service Projects within 30 business days after the End Date.
If the Contractor’s final invoices, supporting documentation, and reports are not
submitted as required, the County shall be relieved of all liability for payment to the
Contractor of the amounts set forth in the final invoice or any subsequent invoice;
provided, however, the County may elect to pay any invoice that is not submitted in a
timely manner.
Final Invoice for Capital Projects
Unless provided otherwise in the Project/Program Exhibit(s), the Contractor shall submit
its final invoice, supporting documentation, and all outstanding reports for each
Project/Program Exhibit providing funding for Capital Projects before the End Date
specified in the Project/Program Exhibit(s).
If the Contractor’s final invoices, supporting documentation, and reports are not
submitted as required, the County shall be relieved of all liability for payment to the
Contractor of the amounts set forth in the final invoice or any subsequent invoice;
provided, however, the County may elect to pay any invoice that is not submitted in a
timely manner.
Unspent County Funds
After the End Date specified in each Project/Program Exhibit, for individual projects
covered by this Contract, the County shall recapture any unexpended funds
encumbered under this Contract.
During the term of the Contract, the County may, upon agreement with the
Contractor, recapture any unexpended funds for reallocation to other
Project/Program activities.
Projects using federal funds shall also comply with the following subsections F,
G, H and I.
Municipal Corporations or State Public Agencies
If the Contractor is a municipal corporation or an agency of the State of Washington,
costs for which the Contractor requests reimbursement shall comply with the policies,
guidelines, and requirements of 2 CFR Part 225, "Cost Principles For State, Local and
Indian Tribal Governments" and the sections of 24 CFR Part 85 “Administrative
Requirements for Grants and Cooperative Agreements to State, Local and Federally
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Recognized Indian Tribal Governments” identified at OMB Circular A -102 and 24 CFR §
570.502(a) Applicability of Uniform Administrative Requirements, unless otherwise
provided in the Project/Program Exhibit(s).
Not-for-profit Corporations
If the Contractor is a not-for-profit corporation, costs for which the Contractor requests
reimbursement shall comply with, unless otherwise provided in the Project/Program
Exhibit(s), the policies, guidelines and requirements of 2 CFR Part 230, "Cost Principles
for Non-Profit Organizations," and the sections of 24 CFR Part 84, Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Non-Profit Organizations, identified at 2 CFR Part 215
and 24 CFR § 570.502 (b), Applicability of Uniform Administrative Requirements.
Excess Federal Funds
CDBG and/or HOME funds on hand shall not exceed $5,000 if retained beyond three
days unless written approval is received from the County. Any reimbursement in excess
of the amount required shall be promptly returned to the County.
Program Income
The Contractor shall report all CDBG and HOME Program Income, as defined in 24 CFR
§§ 92.2, 92.503 and 570.504(c) and in the ICAs, generated under this Contract for the
purposes specified herein or generated through the project(s) funded under this
Contract. Program Income is to be reported to the County. Program income shall be
returned to the County unless the County specifies that it may be retained by the
Contractor. If the County authorizes the Contractor to retain the Program Income to
continue or benefit a project(s), the Contractor shall comply with all provisions of this
Contract in expending the funds. This duty to repay the County shall not be diminished or
extinguished by the prior termination of the Contract pursuant to Section 2. Duration of
Contract or Section 15. Termination.
Reimbursement for Travel:
The Contractor will not be reimbursed for travel unless otherwise specified within an
Exhibit.
BUDGET
The Contractor shall apply the funds received from the County under this Contract in
accordance with each Project/Program Exhibit including a line item budget, if applicable, set
forth in each Project/Program Exhibit. The Contractor shall request in writing prior approval
from the County to revise the line item budget when the cumulative amount of transfers from a
line item in any Project/Program Exhibit is expected to exceed ten percent of that line item.
Supporting documents are necessary to fully explain the nature and purpose of the revision
and must accompany each request. All budget revision requests in excess of ten percent of a
line item amount shall be reviewed and approved or denied by the County in writing.
EQUIPMENT PURCHASE, MAINTENANCE, AND OWNERSHIP
Equipment Purchase
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The Contractor agrees that when Contract funds are used to pay for all or part of the
purchase costs of any equipment purchased with Contract funds at a cost of $5,000 per
item or more and identified in an exhibit as reimbursable, is upon its purchase or receipt,
the property of the Contractor, County, and/or federal, and/or state government, as
specified in the exhibit. The Contractor shall be responsible for all proper care and
maintenance of the equipment, including securing and insuring such equipment.
Maintenance of Equipment
The Contractor shall be responsible for all such equipment, including the proper care and
maintenance.
Equipment Returned
The Contractor shall ensure that all such equipment shall be returned to the appropriate
government agency, whether federal, state or county, upon written request of the
County.
Right of Access
The Contractor shall admit the County’s Property Management Officer to the Contractor’s
premises for the purpose of marking such property with appropriate government property
tags.
Maintenance of Records
The Contractor shall establish and maintain inventory records and transaction
documents (purchase requisitions, packing slips, invoices, receipts) of equipment
purchased with Contract identified funds.
Disposition of Equipment
Projects using federal funds shall also comply with the following requirement. If the
Contractor ceases to use equipment purchased in whole or in part with CDBG funds for
the purpose described in this Contract, or if the Contractor wishes to dispose of such
equipment, the disposition shall be determined under the provisions of 24 CFR
§ 570.502(b)(3)(vi), if the Contractor is a nonprofit corporation and 24 CFR § 570.502(a)
and 24 CFR § 85.32(e) if the Contractor is a municipal corporation or an agency of the
state of Washington. The Contractor agrees that it will contact the County for instructions
prior to disposing of, surplusing of, encumbering or transferring ownership, of any
equipment purchased in whole or in part with federal funds.
CONTRACT AMENDMENTS
Either party may request changes or an extension to this Contract. Proposed amendments,
which are mutually agreed upon, shall be incorporated by written amendments to this
Contract. Budget revisions approved by the County pursuant to Section 6. Budget are not
required to be incorporated by written amendment.
INTERNAL CONTROL, ACCOUNTING SYSTEM AND FINANCIAL REPORT SUBMISSION
Internal Control and Accounting
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The Contractor shall establish and maintain a system of accounting and internal controls
that comply with applicable, generally accepted accounting principles and financial and
governmental reporting standards as prescribed by the appropriate accounting standards
board.
Financial Report Submission
The Contractor is required to submit a financial reporting package as described in A
through C below. All required documentation must be submitted by email to
DCHSContracts@kingcounty.gov by the stated due date.
If the Contractor is a Non-Federal entity as defined in 2 CFR Part 200.69, and
expends $750,000 or more in Federal awards during its fiscal year, then the
Contractor shall meet the audit requirements in 2 CFR Part 200 Subpart F. Audit
packages are due to the County within nine months after the close of the
Contractor’s fiscal
If the Contractor is a local government in the State of Washington and is not subject
to the requirements in subsection A, the Contractor shall submit audited financial
statements that are in accordance with the Washington State Auditor’s Office
requirements. Financial statement audits are due to the County within 150 days
after the close of the Contractor’s fiscal year end as required by RCW 43.09.230.
If the Contractor is not subject to the requirements in subsection A or B, the
following apply:
Entity Type Non-Profit For Profit
Gross Revenue Gross Revenue
Under $3M on
average in the
previous three
fiscal years.
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
Gross Revenue
Under $3M on
average in the
previous three
fiscal years.
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
Required
Documentation • Form 990
within 30 days
of its being
filed; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
• Income tax
return; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
Due Date Within 30
calendar days
from the forms
being filed.
Within 9 months
following the close
of the Contractor’s
fiscal year.
Within 30
calendar days
from the forms
being filed.
Within 9 months
following the
close of the
Contractor’s
fiscal year.
Waiver
A Contractor that is not subject to the requirements in subsection A may, in extraordinary
circumstances, request, and in the County’ sole discretion be granted, a waiver of the
audit requirements. Such requests are made to the County at:
DCHSContracts@kingcounty.gov for review. If approved by the County, the Contractor
may substitute for the above requirements other forms of financial reporting or fiscal
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representation certified by the Contractor’s Board of Directors, provided the Contractor
meets the following criteria:
Financial reporting and any associated management letter show no reportable
conditions or internal control issues; and
There has been no turnover in key staff since the beginning of the period for which
the financial reporting was completed.
Municipal Corporations
If the Contractor is a municipal corporation in the state of Washington, it shall submit to
the County a copy of its annual report of examination/audit, conducted by the
Washington State Auditor, within 30 days of receipt, which submittal shall constitute
compliance with Section 9. Internal Control, Accounting Systems and Audits.
Catalog of Federal Domestic Assistance
The Catalog of Federal Domestic Assistance (CFDA) number for the CDBG Program is
14.218. The CFDA number for the HOME program is 14.239. Additional federal and/or
state audit or review requirements may be imposed on the County, and if the Contractor
has CDBG, or HOME funds in the Contract, it shall be required to comply with these
requirements.
MAINTENANCE OF RECORDS
Scope of Records
The Contractor shall maintain accounts and records, including personnel, property,
financial, and programmatic records and other such records specified in each
Project/Program Exhibit or otherwise the County may deem necessary accounting and
compliance with this Contract.
Time for Retention of Records
Records required to be maintained in subsection A. above shall be maintained for a
period of six years after the termination date, unless a different period for records
retention is specified in the Project/Program Exhibit.
Location of Records/Notice to County
The Contractor shall inform the County in writing of the location, if different from the
Contractor address listed on page one of this Contract, of the aforesaid books, records,
documents and other evidence within ten working days of any such relocation.
Projects using federal funds shall also comply with subsections D, E, F, G, H, I, J, K, L,
and M.
Federal Exceptions to Retention Requirements
Exceptions to the six year retention period are as follows: (1) Records that are the
subject of audit findings, litigation, or claims shall be retained until such findings, litigation
or claims have been resolved; and (2) The retention period for real property and
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equipment records starts from the date of the disposition, replacement or transfer at the
direction of the County.
Financial Management Records
Financial records shall identify adequately the source and application of funds for
activities within this Contract, in accordance with the provisions of 2 CFR Part 200.
These records shall contain information pertaining to grant awards and authorizations,
obligations, unobligated balances, assets, liabilities, outlays and income.
Tenant Notification and Relocation Records
If the Contractor is acquiring property with existing tenants, Contractor record keeping for
tenant notification and relocation must comply with the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (The “Uniform Relocation Act”), and
regulations at 49 CFR Part 24. Indication of the overall status of the relocation workload
and a separate relocation record for each person, business, organization and farm
operation displaced or in the relocation workload must be kept.
Acquisition Records
If the Contractor is using funds under this Contract for property acquisition, the
Contractor must maintain a separate acquisition file for each acquisition process
documenting compliance with Uniform Relocation Act regulations at 49 CFR Part 24,
including a notice of voluntary sale.
Beneficiary Records
The Contractor agrees to maintain racial, ethnic, disability status, single head of
household, household income, and gender data showing the extent to which these
categories of persons have participated in, or benefited from, the activities carried out
under this Contract if required in a Project/Program Exhibit.
Labor Standards
If the Contractor is using funds under this Contract for construction work, the Contractor
shall maintain records documenting compliance by all construction contractors with the
labor standards as required under 24 CFR § 570.603 for CDBG funds and 24 CFR §
92.354 for HOME funds.
Other Construction Records
The Contractor and all of its subcontractors shall maintain records and information
necessary to document the level of utilization of state certified small, minority, and
women-owned businesses, and other businesses as subcontractors and suppliers under
this Contract. The Contractor shall also maintain all written quotes, bids, estimates or
proposals submitted by the contractor and any and all businesses seeking to participate
in this Contract. The Contractor shall make such documents available to the County for
inspection and copying upon request.
Employment Records
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If the Contractor is a municipal corporation or an Agency of the State of Washington, it
agrees to maintain the following data for each of the Contractor’s operating units funded
in whole or in part with CDBG funds provided under this Contract:
Employment data with such data maintained in the categories prescribed on the
Equal Employment Opportunity Commission’s EEO-4 form; and
Documentation of any actions undertaken to assure equal employment
opportunities to all persons regardless of race, color, national origin, sex or
handicap.
Records Regarding Remedy of Past Discrimination
The Contractor shall maintain documentation of the affirmative action measures the
Contractor has taken to overcome prior discrimination if a court or HUD has found that
the Contractor has previously discriminated against persons on the grounds of race,
color, national origin or sex in administering a program or activity funded in whole or in
part with CDBG funds pursuant to 24 CFR Part 121.
Record-Keeping Requirements and Site Visits
The Contractor shall maintain, for at least six years after completion of all work under this
Contract, the following:
Records of employment, employment advertisements, application forms, and other
pertinent data and records related to the Contract for the purpose of monitoring,
audit and investigation to determine compliance with any equal opportunity
requirements set forth in any federal regulations, statutes or rules included or
referenced in the Contract documents; and
Records, including written quotes, bids, estimates or proposals submitted to the
Contractor by all businesses seeking to participate on this Contract, and any other
information necessary to document the actual use of and payments to
subcontractors and suppliers in this Contract, including employment records.
The County may visit, at any time, the site of the work and the Contractor’s office to
review the foregoing records. The Contractor shall provide every assistance requested
by the County during such visits. In all other respects, the Contractor shall make the
foregoing records available to the County for inspection and copying upon request. If this
Contract involves federal funds, the Contractor shall comply with all record keeping
requirements set forth in any federal rules, regulations or statutes included or referenced
in the contract documents.
EVALUATIONS AND INSPECTIONS
Right of Access to Facilities for Inspection of Records
The Contractor shall provide right of access to its facilities, including those of any
subcontractor, to the County, the state, and/or federal agencies or officials at all
reasonable times in order to monitor and evaluate the activities funded under this
Contract. The County shall give advance notice to the Contractor in the case of fiscal
audits to be conducted by the County.
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Time for Inspection and Retention
The records and documents with respect to all matters covered by this Contract shall be
subject at all times to inspection, review, or audit by the County and/or federal/state
officials so authorized by law during the performance of this Contract and six years after
the termination date, unless a different period is specified in the Project/Program Exhibit
or a longer retention period is required by law.
Agreement to Cooperate
The Contractor agrees to cooperate with the County or its agent in the evaluation of the
Contractor’s performance under this Contract and to make available all information
reasonably required by any such evaluation process. The results and records of said
evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56.
PROPRIETARY RIGHTS
Ownership Rights of Materials Resulting from Contract:
Except as indicated below or as described in an Exhibit, the parties to this Contract
hereby agree that if any patentable or copyrightable material or article should result from
the work described herein, all rights accruing from such material or article shall be the
sole property of the County. To the extent that any rights in such materials vest initially
with the Contractor by operation of law or for any other reason, the Contractor hereby
perpetually and irrevocably assigns, transfers and quitclaims such rights to the County.
The County agrees to and does hereby grant to the Contractor a perpetual, irrevocable,
nonexclusive, and royalty-free license to use and create derivative works, according to
law, any material or article and use any method that may be developed as part of the
work under this Contract.
Ownership Rights of Previously Existing Materials:
The Contractor shall retain all ownership rights in any pre-existing patentable or
copyrightable materials or articles that are delivered under this Contract, but do not
originate from the work described herein. The Contractor agrees to and does hereby
grant to the County a perpetual, irrevocable, nonexclusive, and royalty-free license to
use and create derivative works, according to law, any pre-existing material or article and
use any method that may be delivered as part of the work under this Contract.
Continued Ownership Rights:
The Contractor shall sign all documents and perform other acts as the County deems
necessary to secure, maintain, renew, or restore the rights granted to the County as set
forth in this section.
CORRECTIVE ACTION
If the County determines that the Contractor failed to comply with any material terms or
conditions of this Contract or the Contractor has failed to provide in any manner the work or
services (each a “breach”), and if the County determines that the breach warrants corrective
action, the following procedure shall apply.
Written Notification
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The County shall notify the Contractor in writing of the nature of the breach.
Contractor’s Correction Plan
The Contractor shall respond with a written corrective action plan within ten working days
of its receipt of such notification unless the County, at its sole discretion, extends in
writing the response time. The plan shall indicate the steps being taken to correct the
specified breach and shall specify the proposed completion date for curing the breach.
This date shall not be more 30 days from the date of the Contractor’s response, unless
the County, at its sole discretion, specifies in writing an extension to complete the
corrective actions
County’s Determination of Corrective Action Plan Sufficiently
The County will determine the sufficiency of the Contractor’s proposed corrective action
plan, then notify the Contractor in writing of that determination. The determination of
sufficiency of the Contractor’s corrective action plan shall be at the sole discretion of the
County.
Termination or Suspension of Contract
If the Contractor does not respond within the appropriate time with a corrective action
plan, or the Contractor’s corrective action plan is determined by the County to be
insufficient, the County terminate or suspend this Contract in whole or in part pursuant to
Subsection 15. Termination Subsection B.
County Withholding of Payment
In addition, the County may withhold any payment to the Contractor or prohibit the
Contractor from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed.
No Waiver of Other Remedies
Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section 15. Termination or other remedies authorized by law.
ASSIGNMENT
The Contractor shall not assign, transfer or subcontract any portion of this Contract or transfer
or assign any claim arising pursuant to this Contract without the prior written consent of the
County. Additional terms for County consent to such assignment, transfer or subcontract may
be described in a Project/Program Exhibit and, where expressly specified in the
Project/Program Exhibit, shall supersede the requirements and limitations of this Section 14.
Said consent must be sought in writing by the Contractor not less than 15 business days prior
to the date of any proposed assignment, transfer or subcontract. The Contractor shall deliver
to the County with its request for consent, such information regarding the proposed assignee,
transferee or subcontractee, including its proposed mission, legal status, and financial and
management capabilities as is reasonably available to the Contractor. Within 15 days after
such request for consent, King County may reasonably request additional available
information on the proposed assignee, subcontractee or transferee. If the County shall give its
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consent, this section shall nevertheless continue in full force and effect. Any assignment,
transfer or subcontract without prior County consent shall be void.
TERMINATION
Termination for Convenience
This Contract may be terminated by the County without cause, in whole or in part,
prior to the termination date specified in the Project/Program Exhibit, by providing
the Contractor 30 days advance written notice of the termination.
In addition to the foregoing, if expected or actual funding is withdrawn, reduced, or
limited in any way prior to the termination date set forth in the Project/Program
Exhibit, the County may, upon written notification to the Contractor, terminate this
Contract in whole or in part.
If the Contract is terminated as provided above:
The County shall be liable only for payment in accordance with the terms of this
Contract for services rendered prior to the effective date of termination; and
The Contractor shall be released from any obligation to provide such further
services pursuant to the Contract as are affected by the termination.
Termination for Cause
The County may terminate this Contract, in whole or in part, upon seven days
advance written notice to the Contractor:
The Contractor breaches any duty, obligation, or service required pursuant to
this Contract and either (a) the corrective action process described in Section
10 fails to cure the breach or (b) the County determines; or
The duties, obligations, or services required herein become impossible, illegal
or not feasible.
If the County terminates the Contract pursuant to this Section 15. Termination,
Subsection B. the Contractor shall be liable for damages, including any additional
costs of procuring similar services from another source.
If the termination results from acts or omissions of the Contractor, including but not
limited to misappropriation, nonperformance of required services, or fiscal
mismanagement, the Contractor shall return to the County immediately any funds,
misappropriated or unexpended, that have been paid to the Contractor by the
County.
If expected or actual funding is withdrawn, reduced, or limited in any way prior to
the termination date set forth above in Section II. Duration of Contract, the County
may, upon seven business days advance written notice to the Contractor, terminate
this Contract in whole or in part.
If the Contract is terminated as provided in this subsection:
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The County shall be liable only for payment in accordance with the terms of this
Contract for services rendered and authorized purchase made prior to the
effective date of termination; and
The Contractor shall be released from any obligation to provide such further
services pursuant to the Contract as are affected by the termination.
Funding or obligation under this Contract is conditional upon appropriation by the
County Council of sufficient funds to support the activities described in the
Contract. If such appropriation is not approved, this Contract shall terminate at the
close of the current appropriation.
Non-Waiver of Rights
Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or by law or in equity that either party may have if any of the obligations, terms
and conditions set forth in this Contract are breached by the other party.
ENTIRE CONTRACT/WAIVER OF DEFAULT
The parties agree that this Contract is the complete expression of the described subject
matter, and any oral or written representations or understandings not incorporated herein are
excluded. Both parties recognize that time is of the essence in the performance of this
Contract. Waiver of any default shall not be deemed to be a waiver of any subsequent default.
Waiver or breach of any provision of the Contract shall not be deemed to be a waiver of any
other or subsequent breach and shall not be construed to be a modification of the terms of the
Contract unless stated to be such through written approval by the County, which shall be
attached to the original Contract.
HOLD HARMLESS AND INDEMNIFICATION
In providing services under this Contract, the Contractor is an independent Contractor,
and neither it nor its officers, agents, or employees are employees of the County for any
purpose. The Contractor shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil
service rights which may accrue to a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by
reason of this Contract. The Contractor shall protect, indemnify, defend and save
harmless the County, its officers, agents, and employees from and against any and all
claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor’s
failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying
to the Contractor of work, services, materials, or supplies by Contractor employees or
other suppliers in connection with or support of the performance of this Contract.
The Contractor agrees that it is financially responsible for and will repay the County all
indicated amounts following an audit exception which occurs due to the negligence,
intentional act, and/or failure, for any reason, to comply with the terms of this Contract by
the Contractor, its officers, employees, agents, and/or representatives. This duty to repay
the County shall not be diminished or extinguished by the prior termination of the
Contract.
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To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify,
and save harmless the County, its officers, employees, and agents from any and all
costs, claims, judgments, and/or awards of damages, arising out of, or in any way
resulting from, the negligent acts or omissions of the Contractor, its officers, employees,
subcontractors and/or agents, in its performance and/or non-performance of its
obligations under this Contract. The Contractor agrees that its obligations under this
subparagraph extend to any claim, demand, and/or cause of action brought by, or on
behalf of, any of its employees or agents. For this purpose, the Contractor, by mutual
negotiation, hereby waives, as respects the County only, any immunity that would
otherwise be available against such claims under any industrial insurance act, including
Title 51 RCW, other Worker's Compensation act, disability benefit act, or other employee
benefit act of any jurisdiction which would otherwise be applicable in the case of such
claim. In addition, the Contractor shall protect and assume the defense of the County
and its officers, agents and employees in all legal or claim proceedings arising out of, in
connection with, or incidental to its indemnity obligation; and shall pay all defense
expenses, including reasonable attorney's fees, expert fees and costs incurred by the
County on account of such litigation or claims. Title 51 RCW. If the County incurs any
judgment, award, and/or cost arising therefrom including reasonable attorneys’ fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be
recoverable from the Contractor.
To the maximum extent permitted by law, the County shall protect, defend, indemnify,
and save harmless the Contractor, its officers, employees, and agents from any and all
costs, claims, judgments, and/or awards of damages, arising out of, or in any way
resulting from, the negligent acts or omissions of the County, its officers, employees,
and/or agents, in its performance and/or non-performance of its obligations under this
Contract. The County agrees that its obligations under this subparagraph extend to any
claim, demand, and/or cause of action brought by, or on behalf of, any of its employees
or agents. For this purpose, the County, by mutual negotiation, hereby waives, as
respects the Contractor only, any immunity that would otherwise be available against
such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the
Contractor incurs any judgment, award, and/or cost arising therefrom including
reasonable attorneys’ fees to enforce the provisions of this article, all such fees,
expenses, and costs shall be recoverable from the County.
For purposes of this section, claims shall include, but not be limited to, assertions that
use or transfer of software, book, document, report, film, tape, or sound reproduction or
material of any kind, delivered hereunder, constitutes an infringement of any copyright,
patent, trademark, trade name, and/or otherwise results in unfair trade practice.
The indemnification, protection, defense and save harmless obligations contained herein
shall survive the expiration, abandonment or termination of this Contract.
INSURANCE REQUIREMENTS—GENERAL
Insurance Required
The Contractor shall procure and maintain for the term of this Contract, insurance
covering King County as an additional insured, as described in this section, against
claims which may arise from, or in connection with, the performance of work hereunder
by the Contractor, its agents, representatives, employees and/or
contractor/subcontractors. The Contractor or contractor/subcontractor shall pay the costs
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of such insurance. The Contractor shall furnish separate certificates of insurance and
policy endorsements from each contractor/subcontractor as evidence of compliance with
the insurance requirements of this Contract.
Contractor shall provide evidence of the insurance required under this Contract, including
a Certificate of Insurance and Endorsements covering King County as additional insured
for full coverage and policy limits within 10 business days of signing the contract.
Evidence of Insurance and Endorsements shall be submitted by email to
DCHSContracts@kingcounty.gov. The Contractor may request additional time to provide
the required documents by emailing DCHSContracts@kingcounty.gov. Extensions will be
granted at the sole discretion of DCHS.
The Contractor is responsible for ensuring compliance with all of the insurance
requirements stated herein. Failure by the Contractor, its agents, employees, officers,
contractor/subcontractors, providers and/or provider subcontractors to comply with the
insurance requirements stated herein shall constitute a material breach of this Contract.
Each insurance policy shall be written on an “occurrence” form; except that insurance on
a “claims made” form may be acceptable with prior County approval. If coverage is
approved and purchased on a “claims made” basis, the Contractor warrants continuation
of coverage, either through policy renewals or the purchase of an extended discovery
period, if such extended coverage is available, for not less than three years from the date
of Contract termination, and/or conversion from a “claims made” form to an “occurrence”
coverage form.
Nothing contained within these insurance requirements shall be deemed to limit the
scope, application and/or limits of the coverage afforded by said policies, which coverage
will apply to each insured to the full extent provided by the terms and conditions of the
policy(s). Nothing contained in this provision shall affect and/or alter the application of
any other provision contained within this Contract.
Risk Assessment by Contractor
By requiring such minimum insurance, the County shall not be deemed or construed to
have assessed the risks that may be applicable to the Contractor under this Contract, nor
shall such minimum limits be construed to limit the limits available under any insurance
coverage obtained by the Contractor. The Contractor shall assess its own risks and, if it
deems appropriate and/or prudent, maintain greater limits and/or broader coverage.
Minimum Scope of Insurance. Coverage shall be at least as broad as the following:
General Liability
Insurance Services Office form number (CG 00 01) covering COMMERCIAL
GENERAL LIABILITY.
Professional Liability, Errors and Omissions Coverage
In the event that services delivered pursuant to this Contract either directly or
indirectly involve or require professional services, Professional Liability, Errors and
Omissions coverage shall be provided. “Professional Services”, for the purpose of
this Contract section, shall mean any services provided by a licensed professional
or those services that require a professional standard of care.
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Automobile Liability
Insurance Services Office form number (CA 00 01) covering BUSINESS AUTO
COVERAGE, symbol 1 “any auto”; or the appropriate coverage provided by
symbols 2, 7, 8, or 9.
Workers’ Compensation
Workers’ Compensation coverage, as required by the Industrial Insurance Act of
the State of Washington, as well as any similar coverage required for this work by
applicable federal or “Other States” state law.
Stop Gap/Employers Liability
Coverage shall be at least as broad as the protection provided by the Workers’
Compensation policy Part 2 (Employers Liability) or, in states with monopolistic
state funds, the protection provided by the “Stop Gap” endorsement to the general
liability policy.
Property Insurance
Insurance Services Office form number (CP 00 10) covering BUILDING AND
PERSONAL PROPERTY COVERAGE and Insurance Services Office form number
(CP 10 30) CAUSES OF LOSS – SPECIAL FORM or project appropriate
equivalent.
National Flood Insurance
The use of CDBG and HOME funds for acquisition or construction purposes in
identified special flood hazard areas shall be subject to Contractor mandatory
purchase of flood insurance as required by Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub L. 93-237).
Builder's Risk/Installation Floater
The Contractor shall procure and maintain during the life of the Contract, or until
acceptance of the project by King County, whichever is longer, “All Risk” Builders
Risk Insurance at least as broad as ISO form number CP0020 (Builders Risk
Coverage Form) with ISO form number CP0030 (Causes of Loss—Special Form)
including coverage for collapse, theft and property in transit. The coverage shall
insure for direct physical loss to property of the entire construction project, for one
hundred percent of the replacement value thereof. The policy shall be endorsed to
cover the interests, as they may appear, of King County, Owner, Contractor and
subcontractors of all tiers with King County listed as a loss payee.
Minimum Limits of Insurance—Capital Projects
The Contractor shall maintain limits no less than the following:
Commercial General Liability: $1,000,000 combined single limit per occurrence by
bodily injury, personal injury, and property damage; and for those policies with
aggregate limits, a $2,000,000 aggregate limit.
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Professional Liability, Errors, and Omissions: $1,000,000, Per Claim and in the
Aggregate.
Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage if the use of motor vehicles is contemplated.
Workers’ Compensation: Statutory requirements of the state of residency.
Stop Gap /Employers Liability: $1,000,000.
Property Insurance: One hundred percent replacement value of funded structure.
Minimum Limits of Insurance—-Building Construction Period
Prior to commencement of building construction and until construction is complete and
approved by the Contractor, the Contractor shall cause the construction contractor and
related professionals to procure and maintain insurance against claims for injuries to
persons or damages to property which may arise from, or in connection with the activities
related to this Contract. The Contractor and County shall be named as additional
insureds on liability policies except Workers Compensation and Professional Liability,
and as Named Insureds on Builders Risk policies. The cost of such insurance shall be
paid by the Contractor and/or any of the Contractor’s contractors/ subcontractors. The
Contractor shall maintain limits no less than the following:
Commercial General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage and $2,000,000 in the
aggregate.
Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage.
Professional Liability, Errors & Omissions: $1,000,000, Per Claim and in the
Aggregate.
Builder's Risk Insurance: One hundred percent replacement cost value.
Workers Compensation: Statutory requirements of the State of residency.
Stop Gap or Employers Liability Coverage: $1,000,000.
Minimum Limits of Insurance—Services Agreements: The Contractor shall maintain limits
no less than the following:
Commercial General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage and $2,000,000 in the
aggregate.
Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage.
Professional Liability, Errors & Omissions: $1,000,000, Per Claim and in the
Aggregate.
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Workers Compensation: Statutory requirements of the State of Residency.
Stop Gap or Employers Liability Coverage: $1,000,000.
Paragraphs G, H, I, J, K and L below apply to Capital Projects, Construction Projects and
Services Contracts.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to, and approved by, the
County. The deductible and/or self-insured retention of the policies shall not apply to the
Contractor’s liability to the County and shall be the sole responsibility of the Contractor.
Other Insurance Provisions
The insurance policies required in this Contract are to contain, or be endorsed to contain,
the following provisions:
All Liability Policies except Professional and Workers Compensation.
The County, its officers, officials, employees, and agents are to be covered as
additional insureds as respects liability arising out of activities performed by or
on behalf of the Contractor in connection with this Contract. Such coverage
shall include Products-Completed Operations.
To the extent of the Contractor’s negligence, the Contractor’s insurance
coverage shall be primary insurance as respects the County, its officers,
officials, employees, and agents. Any insurance and/or self-insurance
maintained by the County, its officers, officials, employees, or agents shall not
contribute with the Contractor’s insurance or benefit the Contractor in any way.
The Contractor’s insurance shall apply separately to each insured against
whom claim is made and/or lawsuit is brought, except with respect to the limits
of the insurer’s liability.
Property Coverage Policies
The County shall be added to all Property Coverage Policies as a loss payee as
its interests may appear.
The County shall be added as a Named Insured as its interests may appear to
all Builders Risk policies.
All Policies
Coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits, except by the reduction of the applicable aggregate limit by claims paid, until
after 30 days prior written notice has been given to the County.
Acceptability of Insurers
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Unless otherwise approved by the County, insurance is to be placed with insurers with a
Bests’ rating of no less than A: VIII, or, if not rated with AM Bests, with minimum
surpluses the equivalent of AM Bests’ surplus size VIII.
Professional Liability, Errors, and Omissions insurance may be placed with insurers with
AM Bests’ rating of B+VII. Any exception must be approved by the County.
If, at any time, the foregoing policies shall fail to meet the above requirements, the
Contractor shall, upon notice to that effect from the County, promptly obtain a new policy,
and shall submit the same to the County, with appropriate certificates and endorsements,
for approval.
Verification of Coverage
The Contractor shall furnish the County with certificates of insurance and endorsements
required by this Contract. The certificates and endorsements for each insurance policy
are to be signed by a person authorized by that insurer to bind coverage on its behalf.
The certificates and endorsements for each insurance policy are to be on forms
approved by the County prior to the commencement of activities associated with the
Contract. The County reserves the right to require complete, certified copies of all
required insurance policies at any time.
If the Agency/Contracting Party is a Municipal Corporation or an agency of the State of
Washington and is a member of the Washington Cities Insurance Authority (WCIA) or
any other self-insurance risk pool, a written acknowledgement/certification of current
membership will be attached to the Agreement as Exhibit I and satisfies the insurance
requirements specified above.
Subcontractors
The Contractor shall include all subcontractors as insureds under its policies or shall
require separate certificates of insurance and policy endorsements from each
subcontractor. If the Contractor is relying on the insurance coverages provided by
subcontractors as evidence of compliance with the insurance requirements of this
Contract, then such requirements and documentation shall be subject to all of the
requirements stated herein.
Municipal or State Contractor Provisions
If the Contractor is a municipal corporation or a Contractor of the state of Washington
and is self-insured for any of the above insurance requirements, a certification of self-
insurance shall be provided for the self-insured requirements and attached hereto and be
incorporated by reference and shall constitute compliance with this Section. If the
certificate of self-insurance does not cover all mandatory requirements, the Contractor
shall provide separate certificates and endorsements that document coverage.
NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
Equal Benefits to Employees with Domestic Partners
In accordance with King County Ordinance 14823, as a condition of award of a contract
valued at $25,000 or more, the Contractor agrees that it shall not discriminate in the
provision of employee benefits between employees with spouses and employees with
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domestic partners during the performance of this Contract. Absent authorization for
delayed or alternative compliance, failure to comply with this provision shall be
considered a material breach of this Contract and may subject the Contractor to
administrative sanctions and remedies for breach.
When the contract is valued at $25,000 or more, by signing the Contract/Bid Submittal
the Contractor is indicating compliance with this requirement or with the terms of an
authorization for delayed or alternative compliance
Nondiscrimination in Employment Provision of Services
To the extent prohibited by KCC Chapter 12.16 or 12.17, during the performance of this
Contract, neither the Contractor nor any party subcontracting under the authority of this
Contract shall discriminate or tolerate harassment on the basis of sex, race, color, marital
status, national origin, religious affiliation, disability, sexual orientation, gender identity or
expression or age except by minimum age and retirement provisions, unless based upon
a bona fide occupational qualification.
Nondiscrimination in Subcontracting Practices
To the extent prohibited by KCC Chapter 12.16 or 12.17, during the term of this Contract,
the Contractor shall not create barriers to open and fair opportunities to participate in
County contracts or to obtain or compete for contracts and subcontracts as sources of
supplies, equipment, construction and services. In considering offers from and doing
business with subcontractors and suppliers, the Contractor shall not discriminate against
any person because of their sex, race, color, marital status, national origin, religious
affiliation, disability, sexual orientation, gender identity or expression or age except by
minimum age and retirement provisions, unless based upon a bona fide occupational
qualification.
Compliance with Laws and Regulations
The Contractor shall comply fully with all applicable federal, state and local laws,
ordinances, Presidential Executive Orders and regulations that prohibit discrimination to
the extent applicable. These laws include, but are not limited to, RCW Chapter 49.60,
Titles VI and VII of the Civil Rights Act of 1964, the American with Disabilities Act, and
the Restoration Act of 1987. In addition, King County Code chapters 12.16, 12.17 and
12.18 are incorporated herein by reference and the requirements in these code chapters
shall specifically apply to this contract, to the full extent applicable. The Contractor shall
further comply fully with any equal opportunity requirements set forth in any federal
regulations, statutes or rules included or referenced in the contract documents.
Small Contractors and Suppliers and Minority and Women Business Enterprises
Opportunities
King County encourages the Contractor to utilize small businesses, including Small
Contractors and Suppliers (SCS), as defined below, and minority-owned and women-
owned business enterprises certified by the Washington State Office of Minority and
Women's Business Enterprises (OMWBE) in County contracts. The County encourages
the Contractor to use the following voluntary practices to promote open competitive
opportunities for small businesses, including SCS firms and minority-owned and women-
owned business enterprises:
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Inquire about King County’s Contracting Opportunities Program. King County has
established a Contracting Opportunities Program to maximize the participation of
SCS in the award of King County contracts. The Program is open to all SCS firms
certified by King County Business Development and Contract Compliance (BDCC).
As determined by BDCC and identified in the solicitation documents issued by the
County, the Program will apply to specific contracts. However, for those contracts
not subject to the Program or for which the Contractor elected not to participate in
the Program during the solicitation stage, the Contractor is still encouraged to
inquire voluntarily about available firms. Program materials, including application
forms and a directory of certified SCS firms, are available at the following Web-site
address: http://www.kingcounty.gov/bdcc.
The term “Small Contractors and Suppliers” (SCS) means that a business and the
person or persons who own and control it are in a financial condition which puts the
business at a substantial disadvantage in attempting to compete for public
contracts. The relevant financial condition for eligibility under the Program is set at
fifty percent of the Federal Small Business Administration (SBA) small business
size standards using the North American Industry Classification System and
Owners’ Personal Net Worth less than $750,000 dollars.
Contact OMWBE to obtain a list of certified minority-owned and women-owned
business enterprises by visiting their website at http://www.omwbe.wa.gov/ or by
Toll Free telephone (866) 208-1064.
Use the services of available community organizations, consultant groups, local
assistance offices, the County, and other organizations that provide assistance in
the recruitment and placement of small businesses, including SCS firms and
minority-owned and women-owned business enterprises.
Equal Employment Opportunity Efforts
The Contractor shall undertake equal employment opportunity efforts to ensure that
applicants and employees are treated, without regard to their sex, race, color, marital
status, national origin, religious affiliation, disability, sexual orientation, gender identity or
expression or age. The Contractor's equal employment opportunity efforts shall include
but not be limited to, the following; employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeships. The Contractor
agrees to post in conspicuous places available to employees and applicants for
employment notices setting forth this nondiscrimination clause. In accordance with KCC
12.16.010.j. “equal employment opportunity efforts” shall mean active efforts to ensure
equal opportunity in employment that is free from all forms of discrimination.
Compliance with Section 504 of the Rehabilitation Act of 1973 as amended (Section 504)
and the American Disabilities Act of 1990 as amended (ADA)
Pursuant to Title II of the ADA and Section 504 the County must not discriminate against
people with disabilities in providing services, programs or activities even if those
services, programs or activities are carried out by contractors. The Contractor agrees
that it shall provide all programs, services and activities to County employees or
members of the public under this Contract in the same manner as King County is
obligated to under Title II of the ADA, and Section 504 and shall not deny participation or
the benefits of such services, programs or activities to people with disabilities on the
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basis of such disability. Failure to comply with this section shall be a material breach of,
and grounds for, the immediate termination of this Contract.
The Contractor agrees to provide to persons with disabilities access to programs,
activities and services provided under the Contract or agreement, as required by
the disability access laws as defined by KCC 12.16; and
The Contractor shall not discriminate against persons with disabilities in providing
the work under the Contract. In any subcontracts for the programs, activities and
services under their contract or agreement, the Contractor shall include the
requirement that the subcontractor provide to persons with disabilities access to
programs, activities and services provided under the contract or agreement as
required by the disability access laws as defined by KCC 12.16, that the
subcontractor shall not discriminate against persons with disabilities in providing
the work under the Contract and that the subcontractor shall provide that the
County is a third party beneficiary to that required provision.
Sanctions for Violations
Any violation of the mandatory requirements of the provisions of this section shall be a
material breach of contract for which the Contractor may be subject to damages,
withholding payment and any other sanctions provided for by the Contract and by
applicable law.
Fair Housing Protections
The Contractor shall comply with the federal Fair Housing Act, Public Law 90-284 (42
USC 3601 et seq.). The Contractor shall take necessary and appropriate actions to
prevent discrimination in any housing-related project under this Contract, which includes
rental housing projects and/or projects that include residential real estate-related
transactions, as required by the Federal Fair Housing Act as amended (42 USC 3601)
and the Washington State Law Against Discrimination (RCW Chapter 49.60). Residential
real estate-related transactions include the making or purchasing of loans or the
provision of financial assistance secured by real estate, or the making or purchasing of
loans or financial assistance for the purchasing, constructing, improving, repairing or
maintaining of a dwelling. Rental housing includes any dwelling that is intended for
occupancy as a residence for one or more families by lease, sublease or by grant for a
consideration of the right to occupy Premises not owned by the occupant. In addition,
except for projects located in incorporated jurisdictions, the Contractor shall comply with
the applicable provisions of the King County Open Housing Ordinance, codified at
Chapter 12.20 of the King County Code, which prohibits practices of housing
discrimination against any person on the basis of age, ancestry, color, disability, marital
status, national origin, parental status, possession of Section 8 housing assistance, race,
religion, retaliation, sex, and sexual orientation.
Projects using federal funds shall also comply with subsections J, K, L, and M below.
Additional Federal Nondiscrimination Requirements
The Contractor shall comply with all applicable federal laws prohibiting discrimination,
including the following:
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Presidential Executive Order 11063 as amended and implementing regulations at
24 CFR Part 107;
Section 109 of the HCD Act of 1974, as amended (42 USC 5301);
The Americans with Disabilities Act (42 USC 1213; 47 USC 155, 201, 218 and
225); and
Section 504 of the Rehabilitation Act of 1973 and regulations at 24 CFR Part 8.
Prohibited Discriminatory Actions
Except where expressly authorized by federal law, the Contractor may not, under
any program or activity to which this Contract applies, directly or through
contractual or other arrangements, discriminate on the grounds of age, color,
creed, familial status, marital status, nationality, religion, race, sex, sexual
orientation, or the presence of any, physical, mental or sensory disability.
Discriminatory actions may include but are not limited to the following:
Denying any person access to facilities, services, financial aid or other benefits
provided under the program or activity;
Denying any person services due to limited English proficiency;
Providing any person with facilities, services, financial aid or other benefits,
which are different, or are provided in a different form from that provided to
others under the program or activity;
Subjecting any person to segregated or separate treatment in any facility or in
any matter or process related to receipt of any service or benefit under the
program or activity;
Restricting in any way access to or in the enjoyment of any advantage or
privilege enjoyed by others in connection with facilities, services, financial aid or
other benefits under the program or activity;
Treating any person differently from others in determining whether the person
satisfies any admission, enrollment, eligibility, membership, or other
requirement or condition which individuals must meet in order to be provided
any facilities, services or other benefit provided under the program or activity;
Denying any person any opportunity to participate in a program or activity as an
employee; and
Failing to design and construct facilities for first occupancy after January 26,
1993 that are readily accessible to and usable by individuals with disabilities
and failure to remove architectural and communication barriers that are
structural in nature in existing facilities, where such removal can be
accomplished without difficulty and expense.
The Contractor shall not utilize criteria or methods of administration that have the
effect of subjecting individuals to discrimination on the basis of age, color, familial
status, nationality, race, religion, sex, or sexual orientation; or mental, physical, or
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sensory disability; or have the effect of defeating or substantially impairing
accomplishment of the objectives of the program or activity with respect to
individuals of a particular age, color, familial status, nationality, race, religion, sex,
or sexual orientation; or the presence of any mental, physical, or sensory disability.
The Contractor, in determining the site or location of housing or facilities provided in
whole or in part with funds under this Contract, may not make selections of such
site or location which have the effect of excluding individuals, denying them
benefits, or subjecting them to discrimination on the grounds of age, sex, marital
status, familial status, religion, race, creed, color, sexual orientation, nationality, or
the presence of any sensory, mental or physical disability; or which have the
purpose or effect of defeating or substantially impairing the accomplishment of the
objectives of the HCD Act or of the HUD Regulations.
Employment Projections
In all solicitations under this Contract, the Contractor shall state that all qualified
applicants will be considered for employment. The words “equal opportunity employer” in
advertisements shall constitute compliance with this section.
No Conflict with Federal Requirements.
As indicated by HUD Notice CPD 04-10, a faith-based organization’s exemption from the
federal prohibition on employment discrimination on the basis of religion, set forth in 42
USC 2000e-1(a), is not forfeited when the organization receives HUD funding. Faith-
based organizations, like any other entity participating in a HUD-funded program, must,
however, comply with all the statutory requirements of that particular HUD-funded
program. Both the CDBG and HOME Programs contain statutory provisions imposing
non-discrimination requirements on all subrecipients, subgrantees or contractors.
Religious organizations that believe that certain non-discrimination statutory
requirements are substantially burdensome may be entitled to protection under the
Religious Freedom Restoration Act [42 USC4000bb-3, 4000bb-2(1)] which applies to all
federal law and its implementation. Subrecipients, subgrantees, or contractors should be
aware that anti-discrimination provisions of Section 109 of the Housing and Community
Development Act of 1974, Section 282 of the HOME Investment partnership Act may
pose questions of conformance with Title VII of the Civil Rights Act of 1964 and future
court rulings could define more specifically the application of these laws to faith-based
organizations. In the event that a provision of this Contract is deemed to be in actual
conflict with federal law, the conflicting provision in this Contract shall not apply.
SUBCONTRACTS AND PURCHASES
Subcontract Defined
“Subcontract” shall mean any agreement between the Contractor and a subcontractor or
between subcontractors that is based on this Contract, provided that the term
“subcontract” does not include the purchase of (1) support services not related to the
subject matter of this Contract, or (2) supplies.
Writing Required
Any work or services assigned or subcontracted hereunder shall be in writing and must
be approved by the County as provided in Section 14. Assignment.
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The rejection or approval by the County of any Subcontractor or the termination of a
Subcontractor will not relieve Contractor of any of its responsibilities under the Contract,
nor be the basis for additional charges to the County.
The Contractor agrees that it is as fully responsible to the County for the acts and
omissions of its subcontractors and their employees and agents, as it is for the acts and
omissions of its own employees and agents, as specified in Section 17. Hold Harmless
and Indemnification Subsection C.
The County has no contractual obligations to any Subcontractor or vendor under contract
to the Contractor. Contractor is fully responsible for all contractual obligations, financial
or otherwise, to its Subcontractors.
Required Contract Terms
The Contractor shall include the applicable provisions of Sections 18. Insurance
Requirements - General, 19. Nondiscrimination and Equal Employment Opportunity and
20. Subcontracts and Purchases in every subcontract or purchase order for goods or
services which are paid for in whole or in part with funds provided under this Contract.
The Contractor agrees to include the following language verbatim in every subcontract,
provider agreement, or purchase agreement for services, which relate to the subject
matter of this Contract:
“Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
officers, employees, and agents from any and all costs, claims, judgments, and/or
awards of damages arising out of, or in any way resulting from the negligent act or
omissions of subcontractor, its officers, employee, and/or agents in connection with or in
support of this Contract. Subcontractor expressly agrees and understands that King
County is a third-party beneficiary to its Contract with Contractor and shall have the right
to bring an action against subcontractor to enforce the provisions of this paragraph.”
Projects using federal funds must also comply with subsections D, E, F, G and H.
Debarred Contractors
The Contractor certifies that neither the Contractor nor any person or entity with a
controlling interest in the Contractor is under suspension, debarment, voluntary exclusion
or determination of ineligibility from participation in federal assistance programs under
Presidential Executive Order 12549 or 12689, “Debarment and Suspension”. The
Contractor further certifies that neither the Contractor nor any person or entity with a
controlling interest in the Contractor has any proceeding pending to suspend,
debar, exclude or determine them ineligible from participation in federal assistance
programs under Presidential Executive Order 12549 or 12689.
The Contractor shall not make any award at any time to any contractor, which is
debarred, suspended or excluded, from participation in federal assistance programs
under Presidential Executive Order 12549, “Debarment and Suspension”.
The Contractor shall ensure that all subcontractors receiving any federal funds pursuant
to this agreement have not been disbarred or suspended from federal contract
participation. This may be done by checking the System for Award Management at
https://www.sam.gov, which lists all suspended and debarred entities.
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Subcontracting Requirements
A Contractor which receives federal funds under this Contract also shall include the
following sections in every subcontract or purchase order for goods and services which
are paid in whole or in part with funds provided under this Contract: Section 5.
Compensation and Method of Payment Subsections F. or G. and I., Sections 17. Hold
Harmless and Indemnification Subsection B., 18. Insurance Requirements – General
Subsection K., 19. Nondiscrimination and Equal Employment Opportunity and 22.
Conflict of Interest Subsection B. and, if the subcontract is for construction, Sections 35.
Labor Standards and 36. Employment Opportunities.
Federal Procurement Requirements
The Contractor agrees to comply with Procurement Standards specified in 2 CFR §
200.317 through - 200.326, unless otherwise provided in the Project/Program Exhibit.
Federal Bid Guarantee and Bond Requirements
If the Contractor is subcontracting construction work under this Contract, the subcontract
shall require for any construction contracts exceeding $150,000:
A bid guarantee from each bidder equivalent to five percent of the bid price;
A performance bond from the contractor for one hundred percent of the contract
price; and
A payment bond from the contractor for one hundred percent of the contract price.
The Contractor may, at its discretion, require any of these requirements on
construction contracts of less than $150,000. The specific requirements for bid
guarantees and bonds are at 2 CFR § 200.325.
Failure to Comply is Default
Failure by the Contractor to require compliance with the above terms and conditions in
subcontracts shall constitute a breach of this Contract.
NONDISCRIMINATION IN SUBCONTRACTING PRACTICES
Projects using federal funds shall comply with the following requirements:
Federal Requirements
In soliciting subcontractors to supply goods or services for the activities under this
Contract, the Contractor shall comply with 2 CFR § 200.321. In accordance with these
regulations, the Contractor shall take all necessary affirmative steps to assure M/WBEs
and labor surplus area firms are used as subcontractors when possible. Affirmative steps
shall include those actions specified above in this section of the Contract.
Nondiscrimination in Federally Assisted Construction
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The Contractor shall also require compliance with Presidential Executive Order 11246 as
amended and 41 CFR Part 60 regarding nondiscrimination in bid conditions for
construction projects over $10,000.
CONFLICT OF INTEREST
Entering into this Contract with the County requires that the Contractor agree to abide by
certain provisions of the King County Employee Code of Ethics, including those relating to
conflicts of interest and the employment of current or former County employees.
The Contractor shall comply with applicable provisions of King County Code (KCC)
Chapter 3.04. Failure to comply with such provisions shall be a material breach of
Contract and may result in termination of this Contract. Termination and subject the
Contractor to remedies stated in this Contract or otherwise available to the County at law
or in equity. This section shall not apply to a Contractor that is a municipal corporation
which has adopted an employee code of ethics; provided that nothing in this section is
intended to contract away such a Contractor’s obligation to comply with any KCC
Chapter 3.04 provision that applies independent of this Contract.
No Preferential Treatment
The Contractor agrees that it will not attempt to secure preferential treatment in dealings
with the County by offering any valuable consideration, thing of value, or gift, whether in
the form of services, loan, thing, or promise, in any form, to any County official or
employee. The Contractor acknowledges that if it is found to have violated the prohibition
found in this paragraph its current contracts with the County shall be cancelled and it
shall not be able to bid on any County contract for a period of two years.
Disclosure of Current and Former County Employees
To avoid any actual or potential conflict of interest or unethical conduct:
County employees or former County employees are prohibited from assisting with
the preparation of proposals or contracting with, influencing, advocating, advising or
consulting with a third party, including Contractor, while employed by the County or
within one year after leaving County employment if he/she participated in
determining the work to be done or processes to be followed while a County
employee.
Contractor shall identify at the time of offer current or former County employees
involved in the preparation of proposals or the anticipated performance of Work if
awarded the Contract. Failure to identify current or former County employees
involved in this Contract may result in termination of this Contract.
After Contract award, the Contractor is responsible for notifying the County’s
Project Manager of current or former County employees who may become involved
in the Contract any time during the term of the Contract.
No Conflict of Interest
The Contractor shall abide by the provision of 2 CFR § 200.318, and by the following:
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The Contractor shall maintain a written code or standards of conduct that shall
govern the performance of its officer, employees or agents engaged in the award
and administration of contracts supported by funds under this Contract;
No employee, director, officer or agent of the Contractor shall participate in the
selection or in the award, or administration of a contract supported by funds under
this contract if a conflict of interest, real or apparent, would be involved. By way of
example, such a conflict would arise if such a person, or his or her employer,
immediate family member or partner has financial or other interest in the entity
selected; and
The Contractor’s officers, employees, and agents must neither solicit nor accept
gratuities, favors, or anything of monetary value from contractors or parties to
subcontracts. However, the Contractor may set standards for situations in which
the financial interest is not substantial or the gift is an unsolicited item of nominal
value. The standards of conduct must provide for disciplinary actions to be applied
for violations of such standards by officers, employees, or agents of the Contractor.
BOARD OF DIRECTORS
If the Contractor is incorporated, it must have an active, legally constituted board of
directors in accordance with the requirements of RCW Chapters 23B or 24, to the extent
applicable.
The following additional requirements shall apply to the agencies that qualify as non-
profit organizations under USC, Title 26, Subtitle A, Chapter 1, Subchapter F, Part 1,
Section 501(C)(3).
The Contractor shall have a Board of Directors that shall be comprised of neither
employees nor relatives of employees, officers, or directors of the Contractor. For
the purposes of this section, a relative is defined as husband, wife, father, father-in-
law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, son, son-in-
law, daughter, daughter-in-law, niece, nephew, grandparent, grandchild, uncle,
aunt, domestic partner and child of domestic partner. In addition, the relatives of a
domestic partner shall be considered relatives to the same extent such relatives
would be included in this section, as if the employee and domestic partner were
married.
The Board of Directors shall meet regularly.
The Board of Directors shall cause to be adopted a formal conflict of interest policy
for Board members that complies with the applicable provisions of the Internal
Revenue Code and its 501(C)(3) status, and addresses issues regarding gifts,
financial gain, and improper use of position.
CONFIDENTIALITY
The Contractor agrees that all information, records, and data collected in connection with this
Contract shall be protected from unauthorized disclosure in accordance with applicable state
and federal law.
PERSONAL INFORMATION – NOTICE OF SECURITY BREACH
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If the Contractor maintains computerized or other forms of data that includes personal
information owned by the County, the Contractor shall notify the County of any breach of
the security of the data immediately following discovery if the personal information was,
or is reasonably believed to have been, acquired by an unauthorized person in
accordance with RCW 42.56.590 (2).
The Contractor shall provide all information requested by the County including the
following in accordance with RCW 42.56.590, KCC 2.14.030, the King County
Information Privacy Policy and any other applicable federal, state and local statute:
Circumstances associated with the breach;
Actions taken by the Contractor to respond to the breach; and
Steps the Contractor shall take to prevent a similar occurrence.
This information shall be provided in a format requested by the County.
The County may at its sole discretion, require the Contractor to contact the appropriate
law enforcement agency and to provide the County a copy of the report of the
investigation conducted by the law enforcement agency. The Contractor shall also
provide the County with any information it has regarding the security breach.
The Contractor shall conspicuously display King County’s Privacy Notice and provide a
printed copy upon request.
The Contractor shall be responsible for notifying individuals whose personal information
may have become available to unauthorized users through a security breach. The
Contractor shall also be responsible for any cost associated with notifying the affected
individuals. This notification must be in accordance with RCW 42.56.590 (7).
If the Contractor demonstrates that the cost of providing notice would exceed $250,000,
or that the potentially affected persons exceeds $500,000, or the Contractor does not
have sufficient contact information, substitute notice shall consist of the following in
accordance with RCW 42.56.590 (7), (c).
Email notice when the Contractor has an e-mail address for the subject persons;
Conspicuous posting of the notice on the Contractor’s web site page, if the
Contractor maintains one; and
Notification to major County-wide media.
For purpose of this section, “personal information” means the same as defined in RCW
42.56.590:
An individual’s first name or first initial and last name in combination with any one of
the following data elements, when either the name or the data elements are not
encrypted: social security number; driver’s license number or Washington
identification card number; or
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Account number or credit or debit card number, in combination with any required
security code; access code, or password that would permit access to an individual’s
financial account.
COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY
ACT OF 1996 (HIPAA)
Terms used in this section shall have the same meaning as those terms in the Privacy Rule,
45 CFR Parts 160 and 164.
Obligations and Activities of the Contractor
The Contractor agrees not to use or disclose protected health information other
than as permitted or required by this Contract, HIPAA and the Health Information
Technology for Economic and Clinical Health Act (HITECH). The Contractor shall
use and disclose protected health information only if such use or disclosure,
respectively, is in compliance with each applicable requirement of 45 CFR §
164.504(e). The Contractor is directly responsible for full compliance with the
privacy provisions of HIPAA and HITECH that apply to business associates.
The Contractor agrees to implement administrative, physical, and technical
safeguards that reasonably and appropriately protect the confidentiality, integrity,
and availability of the protected health information that it creates, receives,
maintains, or transmits on behalf of the County as required by 45 CFR, Part 164,
Subpart C. The Contractor is directly responsible for compliance with the security
provisions of HIPAA and HITECH to the same extent as the County.
Within two business days of the discovery of a breach as defined at 45 CFR §
164.402 the Contractor shall notify the County of any breach of unsecured
protected health information. The notification shall include the identification of each
individual whose unsecured protected health information has been, or is reasonably
believed by the Contractor to have been, accessed, acquired, or disclosed during
such breach; a brief description of what happened, including the date of the breach
and the date of the discovery of the breach, if known; a description of the types of
unsecured protected health information that were involved in the breach (such as
whether full name, social security number, date of birth, home address, account
number, diagnosis, disability code, or other types of information were involved); any
steps individuals should take to protect themselves from potential harm resulting
from the breach; a brief description of what the Contractor is doing to investigate
the breach, to mitigate harm to individuals, and to protect against any further
breaches; the contact procedures of the Contractor for individuals to ask questions
or learn additional information, which shall include a toll free number, an e-mail
address, Web site, or postal address; and any other information required to be
provided to the individual by the County pursuant to 45 CFR § 164.404, as
amended. A breach shall be treated as discovered in accordance with the terms of
45 CFR § 164.410. The information shall be updated promptly and provided to the
County as requested by the County.
The Contractor agrees to mitigate, to the extent practicable, any harmful effect that
is known to the Contractor of a use or disclosure of protected health information by
the Contractor in violation of the requirements of this Contract or the law.
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The Contractor agrees to report in writing all unauthorized or otherwise improper
disclosures of protected health information or security incident to the County within
two days of the Contractor knowledge of such event.
The Contractor agrees to ensure that any agent, including a subcontractor, to
whom it provides protected health information received from, or created or received
by the Contractor on behalf of the County, agrees to the same restrictions and
conditions that apply through this Contract to the Contractor with respect to such
information.
The Contractor agrees to make available protected health information in
accordance with 45 CFR § 164.524.
The Contractor agrees to make available protected health information for
amendment and incorporate any amendments to protected health information in
accordance with 45 CFR § 164.526.
The Contractor agrees to make internal practices, books, and records, including
policies and procedures and protected health information, relating to the use and
disclosure of protected health information received from, or created or received by
the Contractor on behalf of King County, available to the Secretary of the U.S.
Department of Health and Human Services, in a reasonable time and manner for
purposes of the Secretary determining King County’s compliance with HIPAA,
HITECH or this Contract.
The Contractor agrees to make available the information required to provide an
accounting of disclosures in accordance with 45 CFR §164.528. Should an
individual make a request to the County for an accounting of disclosures of his or
her protected health information pursuant to 45 CFR § 164.528, Contractor agrees
to promptly provide an accounting, as specified under 42 U.S.C. § 17935(c)(1) and
45 CFR §164.528, of disclosures of protected health information that have been
made by the Contractor acting on behalf of the County. The accounting shall be
provided by the Contractor to the County or to the individual, as directed by the
County.
To the extent the Contractor is to carry out one or more of the covered entity’s
obligations under Subpart E of 45 CFR § 164, the contractor shall comply with the
requirements of Subpart E that apply to the County in the performance of such
obligations.
Permitted Uses and Disclosures by Business Associate
The Contractor may use or disclose protected health information to perform functions,
activities, or services for, or on behalf of, King County as specified in this Contract,
provided that such use or disclosure would not violate HIPAA if done by King County or
the minimum necessary policies and procedures of King County.
Effect of Termination
Except as provided in paragraph C.2. of this section, upon termination of this
Contract, for any reason, the Contractor shall return or destroy all protected health
information received from the County or created or received by the Contractor on
behalf of the County. This provision shall apply to protected health information that
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is in the possession of subcontractors or agents of the Contractor. The Contractor
shall retain no copies of the protected health information.
In the event the Contractor determines that returning or destroying the protected
health information is infeasible, the Contractor shall provide to King County
notification of the conditions that make return or destruction infeasible. Upon
notification that return or destruction of protected health information is infeasible,
the Contractor shall extend the protections of the Contract to such protected health
information and limit further uses and disclosure of such protected health
information to those purposes that make the return or destruction infeasible, for so
long as the Contractor maintains such protected health information.
Reimbursement for Costs Incurred Due to Breach
Contractor shall reimburse the County, without limitation, for all costs of investigation,
dispute resolution, notification of individuals, the media, and the government, and
expenses incurred in responding to any audits or other investigation relating to or arising
out of a breach of unsecured protected health information by the Contractor.
NOTICES
Whenever this Contract provides for notice by one party to another, such notice shall be in
writing; and directed to each party’s contact representative indicated within the contract
exhibits. Any time within which a party must take some action shall be computed from the date
that said party receives the notice.
KING COUNTY RECYCLED PRODUCT PROCUREMENT POLICY
If paper copies are required, and in accordance with KCC 18.20 and King County Executive
Policy CON 7-1-2, the Contractor shall use recycled paper for all printed and photocopied
documents related to the submission of this solicitation and fulfillment of the Contract and
shall, whenever practicable, use both sides of the paper.
SERVICES PROVIDED IN ACCORDANCE WITH LAW AND RULE AND REGULATION
The Contractor and any subcontractor agree, when applicable, to abide by the terms of
Chapters 26.44, 69.54, 70.02, 70.96A, 71.05, 71A.10, 71A.14, 71A.18, 71.20, 71.24, and
71.34 of the Revised Code of Washington, rules and regulations promulgated thereunder, the
Basic Inter Contractor Contract between the Department of Social and Health Services and
King County, as amended, and regulations of the state and federal governments, as
applicable, which control disposition of funds granted under this Contract, all of which are
incorporated herein by reference.
If there is an irreconcilable conflict between any of the language contained in any exhibit or
attachment to this Contract, the language in the Contract shall control over the language
contained in the exhibit or the attachment, unless the exhibit provision expressly indicates that
it controls over inconsistent contract language. If there is conflict among requirements set forth
in exhibits, language contained in the lower numbered exhibit shall control unless the higher
numbered exhibit provision expressly indicates that it controls over inconsistent lower
numbered exhibit language.
POLITICAL ACTIVITY PROHIBITED
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No Partisan Activity
None of the funds, materials, property or services provided directly or indirectly under
this Contract shall be used for any partisan political activity or to further the election or
defeat of any candidate for public office.
All Projects using federal funds shall also comply with the following subsection.
Certification Regarding Lobbying
The Contractor certifies, to the best of its knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the
Contractor, to any person for influencing or attempting to influence an officer or
employee of any Agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan, or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
Contractor, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this federal contract, grant,
loan, or cooperative agreement, the Contractor shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
The Contractor shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all
subcontractors shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 USC 1352.
Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
FORCE MAJEURE
“Force Majeure” means an event or events beyond the parties’ reasonable control, incurred
not as a product or result of the negligence of the afflicted party, and which have a materially
adverse effect on the ability of such party to perform its obligations as detailed in this Contract.
Force Majeure events may include, but are not limited to: Acts of God or Nature; war; civil,
military, public, or industrial disturbances; acts or threats of terrorism; epidemics, fire, flood or
other casualty; labor difficulties, shortages of labor or materials or equipment; government
regulations; delay by government or regulatory agencies; shutdowns for purpose of
emergency repairs, and/or unusually severe weather.
No Breach if Force Majeure Applies:
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Neither party shall be considered in breach of this Contract to the extent that performance
of their respective obligations is prevented by a Force Majeure event upon giving notice
and reasonably full particulars to the other party.
Duty to Minimize Disruption and Give Notice:
Parties maintain an express duty to minimize the disruption caused by Force Majeure, and
shall, as soon as reasonably practicable, give notice to the other party of the nature and
impact of the Force Majeure. Irrespective of any extension of time, if the effect of an event
or series of events continues for a period of 180 days, either the County or the Contractor
may give to the other a notice of suspension or termination.
Extension of Time:
Should Force Majeure events delay the Contractor’s completion of the deliverables and
performance commitments, the Contractor may be entitled to an extension for the time for
completion. Any extension must be approved in writing by the County.
Suspending Performance:
Should a Force Majeure event prevent the Contractor from completing deliverables or
performing commitments in this Contract, the completion or performance shall be
suspended only for the time and to the extent commercially practicable to restore normal
operations. Further, the Contractor and the County shall endeavor to continue to perform
their contractual obligations to the extent reasonably practicable and will work to adjust
deliverables or performance commitments as needed to continue the provision of services
during the Force Majeure event. Contractor may be reimbursed for any costs incurred
mitigating adverse impacts of the Force Majeure and may be compensated for any partial
work that has been completed.
MISCELLANEOUS PROVISIONS
Severability.
Whenever possible, each provision of this Contract shall be interpreted to be effective
and valid under applicable law. If any provision is found to be invalid, illegal or
unenforceable, then such provision or portion thereof shall be modified to the extent
necessary to render it legal, valid and enforceable and have the intent and economic
effect as close as possible to the invalid, illegal and unenforceable provision.
Remedies
Not Exclusive. No provision of this Contract precludes the County from pursuing any
other remedies for the Contractor’s failure to perform its obligations.
No Third Party Beneficiaries.
Except for the parties to whom this Contract is assigned in compliance with the terms of
this Contract, there are no third party beneficiaries to this Contract, and this Contract
shall not impart any rights enforceable by any person or entity that is not a party thereto.
This Contract shall be governed by and construed to the laws of the State of
Washington. Any claim or suit between the parties arising out of this Contract may only
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be filed and prosecuted in King County Superior Court of U.S. District for the Western
District of Washington, in Seattle.
AFFIRMATIVE MARKETING
Federal Marketing Requirements
Each Contractor must adopt affirmative marketing procedures and requirements for
projects containing five or more housing units funded with CDBG and/or HOME funds.
Affirmative marketing steps consist of actions to provide information and otherwise
attract eligible persons from all racial, ethnic, and gender groups in the housing market
area to the available housing. (The affirmative marketing procedures do not apply to
families with housing assistance provided by the Public Housing Authority or families with
tenant based rental assistance provided with HOME funds.) The County shall annually
assess the Contractor's affirmative marketing program to determine the success of
affirmative marketing actions and any necessary corrective actions.
The affirmative marketing requirements and procedures adopted must include:
Methods for informing the public, owners, and potential tenants about federal fair
housing laws and the use of the Equal Housing Opportunity logotype or slogan in
press releases and solicitations for owners, and written communication to fair
housing and other groups;
Requirements and practices the Contractor must adhere to in order to carry out the
participating jurisdiction's affirmative marketing procedures and requirement (e.g.,
use of commercial media, use of community contacts, use of the Equal Housing
Opportunity logotype or slogan, and display of fair housing poster);
Procedures to be used by the Contractor to inform and solicit applications from
persons in the housing market area who are not likely to apply for the housing
without special outreach (e.g., use of community organizations, language
interpreters, places of worship, employment centers, fair housing groups, or
housing counseling agencies);
Records must be kept describing actions taken by the Contractor to affirmatively
market units and records to assess the result of these actions; and
A description of how the Contractor shall assess the success of affirmative
marketing actions and what corrective actions will be taken where affirmative
marketing requirements are not met.
ACCESSIBILITY FOR CAPITAL PROJECTS
Any buildings or other facilities designed, constructed, or altered with federal funds pursuant to
this Contract are subject to the requirements of the Architectural Barriers Act of 1968 (42 USC
4151 - 4157) and shall comply with the Uniform Federal Accessibility Standards (Appendix A
to 24 CFR Part 40 for residential structures, and Appendix A to 41 CFR Parts 101-19 and
subpart 101-19.6 for general type building). When applicable, certain multi-family housing units
designed and constructed for first occupancy after March 13, 1991, with assistance provided
under this Contract must comply with the Fair Housing Accessibility Guidelines, 24 CFR Part
100 as amended.
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LABOR STANDARDS
Agencies receiving a CDBG and/or HOME award shall comply with Subsections A and C
below.
Davis-Bacon Requirements
For projects assisted with CDBG funds, this Subsection shall not apply to construction or
rehabilitation of residential property consisting of fewer than eight units. For projects
assisted with HOME funds, this Subsection shall not apply to rehabilitation of rental
property consisting of fewer than twelve units.
All construction work funded in whole or in part under this Contract must be performed in
accordance with the Davis-Bacon Act, as amended (40 USC sections 276(a)-276(a)(5)),
the Copeland "Anti-Kickback" Act, as amended (40 USC 276(c)) and the Contract Work
Hours and Safety Standards Act (40 USC 327 et seq.) as further prescribed at 29 CFR
Parts 1, 3, 5, 6 and 7. The Contractor will follow all Davis Bacon documentation
requirements and regularly submit required documentation to the County shall maintain
records sufficient to evidence compliance with this section and shall make such records
available for the County’s review upon request.
A copy of the current Davis-Bacon wages must be included in all construction bid
specifications, contracts, and/or subcontracts over $2,000, except where the project
includes a copy of applicable state prevailing wages that are higher than current Davis-
Bacon wages.
Agencies receiving an award of local funds (HOF, RAHP, HB 2331, Veterans and
Human Services Levy or MIDD funds) or federal funds that do not trigger Davis-Bacon
shall comply with Subsections B and C below:
Prevailing Wages
Projects that are not subject to Section A above, shall pay State residential prevailing
wage rates as a minimum. Projects that are subject to State prevailing wage
requirements of chapter 39.12 RCW shall pay prevailing wages at or above the
applicable State classification rate.
The Contractor shall provide annual certification to the County of its compliance with the
requirements of this section. The Contractor shall additionally maintain records sufficient
to evidence compliance with this section and shall make such records available for the
County’s review upon request.
Use of Volunteers
The Contractor shall obtain the written approval of the County prior to allowing any
volunteers to perform construction work on a project assisted under this Contract.
EMPLOYMENT OPPORTUNITIES ON ASSISTED CONSTRUCTION PROJECTS
Section 3 Requirements
The work to be performed under this Contract may be subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC
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1701u (Section 3). The purpose of Section 3 is to ensure that employment and other
economic opportunities generated by HUD assistance or HUD-assisted projects covered
by Section 3, shall, to the greatest extent feasible, be directed to low and very low-
income persons, particularly persons who are recipients of HUD assistance for housing.
Section 3 Criteria for Capital Projects
As set forth in the HCD Plan, Section 3 regulations found at 24 CFR § 135.38 apply to all
Project/Program Exhibits which meet all three of the following criteria:
The Project/Program Exhibit must include $200,000 or more in total HUD funds
from one or more program years;
The Project/Program Exhibit must include construction or rehabilitation work as a
task that will be funded in full or in part with the HUD funds; and
The construction or rehabilitation work that will be funded must have a contract
value, which exceeds $100,000. Actual contract value of construction or
rehabilitation work is the determining factor, not a cost estimate.
Additionally, Section 3 regulations are applicable to Project/Program Exhibit(s),
which do not initially meet the above criteria but which are amended so as to add
funds or change the activities for which the funds are used. Section 3 regulations
do not apply to projects that include $200,000 or more in HUD funds when the
funds are being used for acquisition and/or professional services only and not for
construction or rehabilitation work.
NO BENEFIT TO OWNERS AND DEVELOPERS OF ASSISTED HOUSING
No Contractor, developer or sponsor (or officer, employee, agent or consultant of the owner,
developer or sponsor) whether private, for profit or nonprofit (including a Community Housing
Development Organization when acting as an owner, developer or sponsor) may occupy a
CDBG, HOME, HOF, RAHP, HB 2331, Veterans and Human Services Levy, MIDD or CX-
assisted affordable housing unit in a project. This provision does not apply to an owner-
occupant of single family housing or to an employee or agent of the owner or developer of a
rental housing project who occupies a CDBG, HOME, HOF, RAHP, HB 2331, Veterans and
Human Services Levy or CX-assisted unit as the project manager or maintenance worker.
SUPPLANTING
Any federal CDBG or Homeless Housing and Services (2163) Funds made available under
this Contract to provide public (human) services shall not be utilized by the Contractor to
reduce or replace the local financial support currently being provided to public (human) service
programs. Homeless Housing and Services funds cannot be used in the place of existing
housing operations or services funds.
DRUG FREE WORKPLACE CERTIFICATION AND OTHER FEDERAL REQUIREMENTS
Drug-Free Workplace Certification
The Contractor certifies that it is in compliance with the Drug-Free Workplace Act of 1988
(42 USC 701) and regulations set forth at 24 CFR part 24, subpart F.
Other Federal Requirements
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The absence of mention in this Contract of any other federal requirements that apply to
the award and/or expenditure of the federal funds made available by this Contract is not
intended to indicate that those federal requirements are not applicable to Contractor
activities. The Contractor shall comply with all other federal requirements relating to the
expenditure of federal funds, including but not limited to, the Hatch Act (5 USC. Chapter
15) regarding political activities.
CONSTITUTIONAL PROHIBITION
In accordance with the First Amendment of the United States Constitution, Article 1, Section
11 of the Washington State Constitution, and separation of church and state principles, as a
general rule, funds received under this Contract may not be used for religious activities.
Except where otherwise allowed by federal law, the following restrictions and limitations apply
to the use of CDBG and HOME funds:
A Contractor may not engage in inherently religious activities, such as worship, religious
instruction or proselytization, as part of the assistance funded under this Contract. If the
Contractor conducts religious activities, the activities must be offered separately, in time
and location, from the assistance funded under this Contract, and participation must be
voluntary for the beneficiaries of the assistance;
In performing under this Contract, the Contractor shall not discriminate against a
program beneficiary or prospective program beneficiary on the basis of religion or
religious belief; and
CDBG and HOME funds may be used to rehabilitate or construct facilities and housing
owned by primarily religious organizations only to the extent those structures are used
for conducting eligible activities consistent with 24 CFR § 570.200, 24 CFR § 92.257,
and 24 CFR § 576.23.
PROMISSORY NOTE, DEED OF TRUST AND COVENANT
The Contractor agrees that funding provided under this Contract for the acquisition,
construction, improvement and/or rehabilitation of real property (Premises) owned by the
Contractor is a loan from the County to the Contractor. The Contractor agrees to promptly
execute a promissory note, deed of trust and covenant (if applicable), in a format approved by
the County, if required in a Project/Program Exhibit. The Contractor agrees that for real
property, which is leased by the Contractor and assisted under this Contract, the Contractor
shall obtain a covenant from the owner of the real property in a form approved by the County,
if required in any Project/Program Exhibit.
ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE FOR CAPITAL PROJECTS
The Contractor shall at all times comply with all applicable federal, state, and local laws,
statutes, rules and regulations relating to relocation of those persons and households residing
at the Premises prior to occupancy by tenants. The Contractor shall be solely responsible for
the cost of all relocation benefits required by law.
Capital Projects using federal funds shall also comply with the following subsection.
Local Funds Only - Local Relocation Guidelines
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Projects that include or will include only local county funds (HOF-CX, Veterans and
Human Services Levy, RAHP, 2331, Mental Health, or HIPDD Developmental Disabilities
Funds) for the acquisition, demolition, and or rehabilitation of property that has existing
residential tenants who may be displaced shall provide relocation benefits to all
displaced households. Effective October 1, 2014, the benefit amount for each displaced
household will be $2,933 per household; provided that, if the Joint Recommendations
Committee (JRC) of the King County Consortium adjusts the benefit amount in
accordance with King County Consortium Supplemental Relocation Guidelines based on
changes in the consumer price index, the increased benefit amount shall apply. All
tenants selected for relocation shall be given formal notification regarding the need to
relocate with a minimum of 90 days’ notice of the date they must relocate, along with
information about why they were selected. Consideration of a longer notice period may
be required if the tenant demonstrates a special circumstance (for instance, health
reasons) which would be alleviated by extending the notice period. A list of all displaced
households, including name, unit number, household size, ethnicity, and monthly gross
income shall be provided to the King County Relocation Specialist along with
documentation of all the payments made to displaced tenants. All relocation costs shall
be included in the project development budget.
Federal Acquisition and Relocation Requirements:
Implementation of any project provided for in this Contract will be undertaken so as to
minimize involuntary displacement of persons, businesses, nonprofit organizations, or
farms to the greatest extent feasible.
The Contractor shall comply with the following:
Any acquisition of real property by the Contractor for any activity assisted under this
Contract shall comply with the Uniform Relocation Act and 49 CFR Part 24;
Any displacement of persons, businesses, nonprofit organizations, or farms
occurring as the result of acquisition of real property assisted under this Contract
shall comply with the Uniform Relocation Act, at 24 CFR Part 42 and 49 CFR Part
24 as amended, and the County's Residential Anti-displacement and Relocation
Assistance Plan required by federal regulations at 24 CFR § 570.606(c), and
adopted by the County Council as part of the HCD Plan. The Contractor shall
comply with the Regulations pertaining to costs of relocation and written policies, as
specified by the King County Residential Anti-displacement and Relocation
Assistance Plan; and
When any lower-income dwelling units are demolished or converted to a use other
than a lower-income dwelling unit, in connection with an activity assisted under this
Contract with federal funds, the units must be replaced on a one-for-one basis.
Lower-income dwelling units are defined as a dwelling unit with a market rent
(including utility costs) that does not exceed the applicable Fair Market Rent for
existing housing as established by HUD and published annually, pursuant to 24
CFR Part 888. The Contractor must comply with the one-for-one replacement of
housing requirements of Section 104(d) of the HCD Act, as amended. The
implementing regulations are found at 24 CFR Part 42, and for CDBG funds at 24
CFR § 570.606.
PROPERTY MANAGEMENT FOR CAPITAL PROJECTS
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The Contractor shall engage in sound property and program management practices and at all
times operate and maintain the Premises in a manner which fully complies with all applicable
federal, state, and local laws, statutes, rules and regulations covering health and safety issues
in order to provide decent, safe and sanitary housing, as now in effect or as may be hereafter
amended. The Contractor specifically agrees to comply and pay all costs associated with
achieving such compliance without any notice of requirement or requirements from the
County, and that the County does not waive this section by giving notice of demand for
compliance in any instance.
The Contractor shall throughout the term of this Contract, without cost or expense to the
County, keep and maintain the Premises and all improvements, landscaping, fixtures and
equipment which may now or hereafter exist thereon, in a neat, clean and sanitary condition,
and shall, except for reasonable wear and tear, at all times preserve the Premises in good and
safe repair.
If, after 30 days’ notice from the County, the Contractor fails to maintain or repair any part of
the Premises or any improvement, landscaping, fixtures or equipment thereon, the County
may, but shall not be obligated to, enter upon Premises and perform such maintenance or
repair and the Contractor agrees to pay the costs thereof to the County upon receipt of a
written demand.
TAXES AND LICENSES
The Contractor shall pay throughout the term of this Contract, all applicable taxes, and all
licenses and excise fees covering the ownership and operations of the Premises.
PROCEDURE IN THE EVENT OF CASUALTY/CONDEMNATION FOR CAPITAL
PROJECTS
In the event that all or any portion of the Premises is taken or conveyed as a result of any
condemnation proceeding or damaged as a result of any casualty, the County and the
Contractor agree that the proceeds of any condemnation or casualty affecting the
Premises shall be made available for the repair or restoration of the real property if the
County and the Contractor in their reasonable judgment agree that:
Repair or restoration of the real property is feasible and that sufficient funds are
available to complete such work;
After the completion of work, the real property can be feasibly operated within the
restrictions and requirements of the Project/Program Exhibit; and
More than two years remain after the completion of the work until the end of this
Contract.
The County and the Contractor shall meet as necessary to discuss in good faith the
rebuilding or repair of the real property and reach a decision with respect thereto within
60 days after the occurrence of the casualty or condemnation. If the parties cannot in
good faith agree to repair or restore the real property as provided above, then any
proceeds of the casualty or condemnation, within 60 days of demand, shall be paid first
to satisfy the County’s lien. The balance of the proceeds shall be paid to the Contractor.
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IN WITNESS HEREOF, the parties hereto have caused this contract to be executed and instituted on
the date above written.
KING COUNTY:
FOR
CONTRACTOR:
King County Executive
Signature
Date Name (Please type or print)
Date
APPROVED AS TO FORM
CLERK OF CITY OF TUKWILA:
Signature
Name (Please type or print)
APPROVED AS TO FORM
CITY OF TUKWILA ATTORNEY:
Signature
Name (Please type or print)
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City of Tukwila Page 1 of 5 2021 Contract 6202035 - Exh I
EXHIBIT I
CITY OF TUKWILA
TUKWILA CONSORTIUM MINOR HOME REPAIR PROGRAM (C20623)
Contract No.: 6202035 Project No.: C20623 - 1127781
King County Project Manager: Lynn Scherer Agency Contact Person: Stacy Hansen
Start Date: January 1, 2021 Telephone: 206-433-7180
End Date: December 31, 2021 Email: stacy.hansen@tukwilawa.gov
I. WORK STATEMENT
The City of Tukwila (hereinafter referred to as “the Contractor”) agrees to provide funds to
repair the existing stock of homes owned by low- to moderate-income households in the South
King County communities of Covington, Des Moines, SeaTac, and Tukwila, as described in
this Exhibit beginning on January 1, 2021, and completing these services by December 31,
2021. All such activities shall be provided in a manner which fully complies with all applicable
federal, state and local laws, statutes, rules and regulations, as are now in effect or hereafter
may be amended. The total amount of reimbursement pursuant to this Exhibit shall not exceed
$100,000 in King County Community Development Block Grant (CDBG) funds. $4,000 of this
Exhibit shall be retained by the County for program delivery costs.
II. PROGRAM DESCRIPTION
The preservation of the housing of low- to moderate-income homeowners through the
provision of funds to repair the existing stock of homes owned by low- to moderate-income
households.
A. Indicators
The number of unduplicated households who receive minor housing repair assistance
in the communities of Covington, Des Moines, SeaTac, and Tukwila.
B. Eligibility
1. Eligible clients shall have an annual gross family income that does not exceed
the Moderate Income limits based on the applicable Family Size in the following
2020 United States Housing and Urban Development (HUD) Income Guidelines
Table. Clients may self-certify in writing that their family income does not
exceed the applicable limit.
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2020 HUD INCOME GUIDELINES
Median Family Income = $113,300 for family of 4
Effective June 17, 2020
30% MEDIAN 50% MEDIAN 80% MEDIAN
FAMILY VERY LOW- MODERATE-
SIZE LOW INCOME INCOME INCOME
1 $25,100 $41,800 $66,700
2 $28,650 $47,800 $76,200
3 $32,250 $53,750 $85,750
4 $35,800 $59,700 $95,250
5 $38,700 $64,500 $102,900
6 $41,550 $69,300 $110,500
7 $44,400 $74,050 $118,150
8 $47,300 $78,850 $125,750
2. The definition of family shall include all persons living in the same household
who are related by birth, marriage or adoption and includes dependent children
living away from home. The definition of income includes all sources of income
required to be reported on Internal Revenue Service Form 1040.
3. Income guidelines may be adjusted periodically by HUD. The Contractor agrees
to use updated income guidelines that shall be provided by the County. The
County shall provide the updated guidelines to the Contractor electronically or
by hard copy.
4. Services provided with funding under this Exhibit may be limited to residents of
Covington, Des Moines, SeaTac, and Tukwila.
5. Services shall be provided on a first come, first served basis with safety and
health issues prioritized.
6. Eligible clients must have lived in their home for at least one year.
C. Definitions
1. Disabled person is an adult who has severe disabilities based on the Bureau of
the Census definition.
2. Elderly person is an individual who is 62 years or older.
3. Emergency repair includes activities that protect, repair or arrest the effects of
disasters, imminent threats or physical deterioration that pose an imminent
danger to life, health or safety.
4. Routine maintenance includes activities that merely keep a structure in good
operating condition; such activities do not add to the value of the structure,
appreciably prolong its useful life, or adapt it to new uses.
5. Unit of service is a minor home repair, measured by unique job or repair hours
that is undertaken in a client's home.
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City of Tukwila Page 3 of 5 2021 Contract 6202035 - Exh I
D. Program Requirements
1. The Contractor shall use CDBG funds to provide minor home repair services for
low- and moderate-income homeowners in the cities of Covington, Des Moines,
SeaTac, and Tukwila. Funds shall be focused on maintaining the safety and
health of the occupants, preserving the dwelling and/or conserving energy.
These activities may include, but are not limited to: earthquake preparedness,
replacing broken switches, sockets, light fixtures, repairing heat sources,
repairing gutters and downspouts, replacing or repairing faucets, toilets, sinks,
drains, broken or leaky pipes and repairing minor roof leaks.
2. The Contractor agrees to serve 54 Low/Moderate Income Households
3. Public Information
All marketing materials, news releases and other public notices related to
projects funded under this Agreement shall include information identifying the
source of funds as the King County Community Development Block Grant
Program.
III. COMPENSATION AND METHOD OF PAYMENT
A. The Contractor shall apply the following CDBG funds in accordance with the Line Item
Budget below. The total amount of reimbursement pursuant to this Exhibit shall not
exceed $100,000. King County shall retain $4,000 for program delivery costs.
1. CDBG Funds
King County CDBG Funds -South Sub-Region $ 104,000
B-18-UC-53-0001 CDBG Funds: $40,961.54
B-19-UC-53-0001 CDBG Funds: $63,038.46
2. Line Item Budget
Capital Outlay (Construction Contracts) $100,000
King County Program Delivery Costs $4,000
Total CDBG Funds: $104,000
B. Billing Invoice Package
1. The Contractor shall submit a Billing Invoice Package every three months that
consists of an invoice statement and other reporting requirements as stated in
Section IV., REPORTING REQUIREMENTS, of this Exhibit in a format approved
by the County. All required reports shall accompany the invoice statement in
order to receive payment.
2. All required reports must accompany the invoice statement in order to receive
payment. The Contractor shall submit invoices to the County in the form of a
CDBG Program Voucher Reimbursement Request form. Such forms shall be
signed by an authorized representative of the Contractor and shall be
accompanied by copies of supporting documents.
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City of Tukwila Page 4 of 5 2021 Contract 6202035 - Exh I
3. The Billing Invoice Package is due within 20 working days after the end of the
three month term.
4. The final invoice and reports shall be submitted no later than January 13, 2022.
C. Method of Payment
1. The County shall reimburse the Contractor on a quarterly basis for actual
expenditures in accordance with the Line Item Budget in Section III.A.
2. Payment to the Contractor may be withheld for any quarter in which the
Contractor has not submitted the reports specified in Section IV., REPORTING
REQUIREMENTS, of this Exhibit, or in which said reports are incomplete.
4. The Contractor shall advise the County quarterly of any changes in revenues
from sources other than the County that are used to provide the services
funded under this Exhibit. The Contractor agrees to re-negotiate performance
requirements if the County determines that such changes are substantial.
IV. REPORTING REQUIREMENTS
The Contractor shall submit electronically the following data reports in a format and to an
address provided by the County.
A. The Contractor shall maintain completed Environmental Review Forms from the King
County Environmental Review Specialist, and place a photocopy with client's
applications for repairs in the Contractor's Minor Home Repair Program file.
B. The Contractor shall submit with each invoice a Quarterly Project Activity Report Form,
in a format provided by the County. Report shall include a narrative with an explanation
if actual services are less than 90 percent of the cumulative minimum service
requirements as stated in Section II. D.2. of this Exhibit.
C. The Contractor shall use the following methods to measure the indicator specified in
Section II.D.2. of this Exhibit: Number of unduplicated households served.
D. The Contractor shall submit with the final invoice a completed Project Funding Report
form itemizing all funding used for the project, in a format provided by the County.
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City of Tukwila Page 5 of 5 Contract 6202035 – Exh II Attachment A
Attachment A
Federal Award Identification (reference 2 CFR 200.331)
(i) Agency name (which must match the
name associated with its unique entity
identifier);
City of Tukwila
(ii) Agency’s unique entity identifier; 010207504
(iii) Federal Award Identification Number; B-18-UC-53000-1/ B-19-UC-53000-1
(iv) Federal Award Date; 9/3/2020 - 6/24/2020
(v) Agency Period of Performance Start and
End Date;
1/1/2020– 12/31/2020
(vi) Amount of Federal Funds Obligated to
the agency by this action;
$100,000
(vii) Total Amount of Federal Funds Obligated
to the agency;
$100,000
(viii) Total Amount of the Federal Award; $5,684,037
(ix) Federal award project description, as
required to be responsive to the Federal
Funding Accountability and Transparency Act
(FFATA)
2020 Tukwila Minor Home Repair
(x) Name of Federal awarding agency, pass-
through entity, and contact information for
awarding official
HUD
Seattle Regional Office
909 1st Ave #200
Seattle, WA 98104
(xi) CFDA Number and Name; the pass-
through entity must identify the dollar amount
made available under each Federal award
and the CFDA number at time of
disbursement;
CDBG, CFDA 14.218
(xii) Identification of whether the award is
R&D; and
No
(xiii) Indirect cost rate for the Federal award
(including if the de minimus rate is charged
per § 200.414 Indirect (F&A) costs).
N/A
Is the agency a subrecipient for the purposes
of this agreement?
Yes
97
98
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
February 1, 2021 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Cynthia Delostrinos Johnson, Chair; De’Sean Quinn, Kate Kruller
Staff Present: Eric Drever, Jay Wittwer, Rachel Bianchi, Nate Robinson, Tracy Gallaway,
Stacy Hansen, Trish Kinlow, Kim Walden, Laurel Humphrey
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Minor Home Repair Program Contract
Staff is seeking Council approval of a contract with King County for $100,000 in Community
Development Block Grant (CDBG) funds to be distributed between Tukwila, Covington, Des
Moines and SeaTac for the Minor Home Repair Program.
Committee Recommendation:
Unanimous approval. Forward to February 8, 2021 Regular Consent Agenda
B. 2020 4th Quarter Police Department Report
Staff presented the report.
Committee Recommendation:
Discussion only.
C. Community Oriented Policing Citizens Advisory Board (COPCAB) Community Survey
Committee members and staff discussed the draft survey which will allow participants to
provide information on police services. COPCAP has some final decisions to make before the
survey is launched at the end of March.
Item(s) needing follow up:
Councilmember suggested looking into a technology fix to prevent abuse/spam, as well as a
freeform question asking, “is there anything else you would like us to know?” Councilmember
Kruller requested to know the number of questions in the survey.
Committee Recommendation:
Discussion only.
99
100
UPCOMING MEETINGS AND EVENTS
FEBRUARY 2021
Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page).
FEB 8 MON FEB 9 TUE FEB 10 WED FEB 11 THU FEB 12 FRI FEB 13 SAT
Finance and
Governance
5:30 PM
Electronic meeting
Transportation and
Infrastructure Services
5:30 PM
Electronic meeting
City Council
Committee of the
Whole Meeting
7:00 PM
Electronic meeting
Special Meeting to immediately
follow the Committee of the
Whole Meeting.
Park Commission
5:30 PM
Electronic meeting
Community Oriented
Policing Citizens
Advisory Board
6:30 PM
Electronic meeting
FEB 15 MON FEB 16 TUE FEB 17 WED FEB 18 THU FEB 19 FRI FEB 20 SAT
City offices and Community
Center closed.
City Council Regular
Meeting
Cancelled
Police Chief Community
Town Hall
The final two candidates will
participate in a virtual
Community Town Hall where
they will get a chance to
present to community
members and answer
questions.
7:00 PM
To join the meeting, click on
this link: Join live event
Or call in: 253-292-9750
Access Code: 632461510#
Civil Service Commission
5:00 PM
Electronic meeting
ADOPT-A-SPOT AND BECOME A PARK STEWARD
A year round partnership with residents, community groups and businesses to help beatify Tukwila’s parks and trails. Will you consider
adopting a spot by pitching in to pick up litter in your favorite parks?
For more information, call 206-767-2315 or visit tukwilawa.gov/residents/parks-recreation/adopt-a-spot.
PARK N PLAY PROGRAM BEGINS AGAIN FOR THE WINTER! Mondays, Tuesdays & Thursdays
Free meals, snacks, activity kits and other essentials!
Tukwila Parks and Recreation will deliver free meals, activity kits and snacks. Staff will be at various school lunch sites in the morning, and
then various parks around 12 PM. If you are having trouble making it out to a school site to pick up lunch, then visit us at the park! Mask and
social distancing are required. For more information on locations and time, email ParksRec@TukwilaWA.gov.
DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM – 2:30 PM
Tukwila Pantry is in need of shopping bags.
VOLUNTEERS – In need of volunteers between 8 AM – 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions
Tuesdays, Thursdays and Saturdays.
DONORS – Please donate at TukwilaPantry.org.
STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 PM-3 PM, Thursdays 9 AM-10 AM and
Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids.
For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to
Still Waters, PO Box 88576, Tukwila WA 98138.
FREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 148th St 9:30 AM – 5:30 PM MON-SAT
Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free
service. See flyer for information in multiple languages: records.tukwilawa.gov/WebLink/1/edoc/333100/page1.aspx
For more information to register, call King County at 206-477-3977 (8am – 7pm) or visit www.chifranciscan.org/freetesting.
THE GREAT TUKWILA CARRY-OUT - SUPPORT OUR RESTAURANTS!
Many Tukwila restaurants are offering pick up and/or delivery options during the Stay Home, Stay Healthy Order. Help support Tukwila
restaurants by ordering from one of the listed restaurants.
Contact City of Tukwila using the online form if we missed a restaurant or if a restaurant is no longer offering services.
For more information, visit TukwilaWA.gov/departments/economic-development/the-great-tukwila-carry-out.
FREE CLINIC AND MEDICATIONS 17250 SOUTHCENTER PKWY, SUITE #136 2ND WEDNESDAYS 5:45 PM – 9:00 PM
Free clinic appointments with medications (except narcotics) every month! Zoom+Care Foundation supports free clinic appointments on the
2nd Wednesday of every month. The clinic treats acute illnesses and injuries, such as coughs, colds, urinary tract infections, minor wounds and
rashes. Appointments will be scheduled at the clinic on a first come-first served basis beginning at 5:45 PM. Please bring a photo ID; no other
documentation is required. For information, visit Zoomcare.com/info/zoomcare-foundation.
Arts Commission: 4th Wed., 6:00 PM. Contact Tracy Gallaway at Tracy.Gallaway@TukwilaWA.gov.
Civil Service Commission: 3rd Thu., 5:00 PM. Contact Michelle Godyn at Michelle.Godyn@TukwilaWA.gov.
Community Oriented Policing Citizens Advisory Board (COPCAB): 2nd Thurs., 6:30 PM. Contact Phi Huynh at P.Huynh@TukwilaWA.gov.
Community Services and Safety Committee: 2nd & 4th Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Equity and Social Justice Commission: 1st Thurs., 5:15 PM. Contact Niesha Fort-Brooks at Niesha.Fort-Brooks@TukwilaWA.gov.
Finance and Governance Committee: 2nd & 4th Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Human Services Advisory Board: Contact Hodo Hussein at Hodo.Hussein@TukwilaWA.gov.
Library Advisory Board: 1st Tues., 5:30 PM. Contact John Dunn at John.Dunn@TukwilaWA.gov.
Park Commission: 2nd Wed., 5:30 PM. Contact Kris Kelly at Kris.Kelly@TukwilaWA.gov.
Planning and Community Development Committee: 1st & 3rd Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov.
Planning Commission / Board of Architectural Review: 4th Thurs., 6:30 PM. Contact Wynetta Bivens at Wynetta.Bivens@TukwilaWA.gov.
Transportation and Infrastructure Services Committee: 1st & 3rd Mon., 5:30 PM. Contact Laurel Humphrey at Laurel.Humphrey@TukwilaWA.gov. 101
Tentative Agenda Schedule
MEETING 1 –
REGULAR
MEETING 2 –
C.O.W.
MEETING 3 –
REGULAR
MEETING 4 –
C.O.W.
FEB 1
See below link for the agenda
packet to view the agenda items:
February 1, 2020
Regular Meeting
FEB 8
See below link for the agenda
packet to view the agenda items:
February 8, 2020
Committee of the Whole /
Special Meeting
-
FEB 15
Regular Meeting (2/16) cancelled
due to a
holiday week.
FEB 22
Special Issues
- COVID-19 Weekly Report.
- COVID-19 Financial Impact Report.
- COVID-19 Community Assistance: City
utility payments.
- An ordinance related to appeals of
animal control authority.
Special Meeting to follow
Committee of the Whole meeting.
Appointments
Confirm the appointments of Jay Stark to
Position #2 and Katrina Dohn to Position
#4 on the Community Oriented Policing
Citizens Advisory Board.
Consent Agenda
- COVID-19 Community Assistance: City
utility payments. Affirm the City of
Tukwila Water and Sewer Utility Policy in
response to COVID-19 to temporarily
suspend the imposition of past-due and
late penalties on delinquent water and
sewer accounts and to temporarily
discontinue the water shut-off on
delinquent accounts subsequent to
Governor Inslee’s February 29, 2020
Proclamation of Emergency No. 20-05
and subsequent orders.
- An ordinance related to appeals of
Animal control authority.
- Authorize the acceptance of the Waste
Reduction and Recycling grant from King
County for 2021-2022, in the amount of
$69,717.
- Authorize the replacement purchase of
Vactor Unit 2326 for the Fleet
Department, in the amount of $540,500.
- Authorize the Mayor to sign a contract
for construction management and design
for Sewer Lift Stations 2, 4 and 12.
MEETING 1 –
REGULAR
MEETING 2 –
C.O.W.
MEETING 3 –
REGULAR
MEETING 4 –
C.O.W.
MAR 1
Special Presentation
Promotion of Fire Department
Battalion Chief and Captain.
Consent Agenda
Resolution on Metropolitan Water
Pollution Abatement Advisory
Committee (MWPAAC)
Representation.
Unfinished Business
COVID-19 Weekly Report.
MAR 8
Special Issues
- COVID-19 Weekly Report.
- COVID-19 Financial Impact Report.
- Boat Program.
- Public Safety Plan – Public Works
Fleet and Facilities Bid Award.
- Tukwila Village Community
Development Association Board of
Directors.
MAR 15
Consent Agenda
- Award a bid and authorize the Mayor
to sign a contract for the Public
Safety Plan – Public Works Fleet and
Facilities project.
- Authorize the Mayor to sign Park
Lease Agreements.
Unfinished Business
- COVID-19 Weekly Report.
- Boat Program.
MAR 22
Special Issues
-COVID-19 Weekly Report.
- COVID-19 Financial Impact Report.
- City Council Procedures Code-Cleanup.
- CPSM Report Review.
Special Meeting to follow
Committee of the Whole meeting.
102