HomeMy WebLinkAboutTIC 2021-02-08 Item 2B - Purchase - Vactor Truck Replacement for Public Works Department
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02 -08-21/2. Vactor Replacement/2326 Info Memo.docx
TO: Transportation & Infrastructure Committee
FROM: Hari Ponnekanti, Public Works Director
BY: Garron Herdt, Fleet Superintendent
CC: Mayor Allan Ekberg
DATE: February 5, 2021
SUBJECT: Fleet Purchase Replacement
Surface Water Vactor Unit 2326
ISSUE
Approve the purchase of the replacement Vactor truck that was included in the 2019/2020 Budget
and inadvertently left out of the 2021/2022 Budget as a carryover item.
BACKGROUND
The 2009 Vactor Unit 2311 used solely by the Surface Water Department was scheduled for
replacement in 2020. Factors such as Fleet staffing, department and vendor specifications,
meeting availability, and COVID-19 ramifications caused significant delay to the purchasing
process. The replacement Vactor was not purchased as budgeted in 2020. During the 2021/2022
budget process, this approved expenditure was inadvertently not included in the 2021 carryover
notice to Finance.
ANALYSIS
The 2009 Vactor Unit 2311 has reached its 10-year replacement period and costs for repair are
increasing. The unit should be replaced for continued timely and efficient maintenance. Funds
were allocated for in the 2019-2020 Budget and an amendment is being requested in order to
purchase the replacement in 2021.
FISCAL IMPACT
The Fleet Replacement Program allotted $593,000 in the 501-fund balance for the replacement of
Vactor Unit 2311 with a new Vactor Unit 2326. The 2019/2020 Biennial Budget had $600,000
budgeted. The current cost of the final version of the Surface Water Vactor truck is $540,500.
RECOMMENDATION
Council is being asked to approve the purchase of Vactor Unit 2326 for $540,500 using 501 Fleet
Replacement funding in the Surface Water fund that will be included in the annual budget
amendment process for 2021/2022 and consider this item on the Consent Agenda at the February
22, 2021 Special Meeting.
Attachments: Proposal Summary
2019/2020 Biennial Budget
Purchase Order
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Unit (s):2326
Vehicle Part # Qty Description Total Item Cost
1 Base vehicle 538,936.97$
UNIT 2311 TRADE IN CREDIT (50,000.00)$
Sales Tax 50,849.44$
State Contract Total 539,786.41$
501.02.594.480.64.00 BASE VEHICLE SUB TOTAL 539,786.41$
Licensing 65.00$
BASE VEHICLE GRAND TOTAL 539,851.41$
1 VHF Radio 400.00$
1 Pair of Wheel Chocks 45.00$
1 FIRE EXTINGUISHER 25.00$
1 FIRST AID KIT 28.00$
1 BBP KIT 16.00$
Graphics 50.00$
OUTFITTING TOTAL 564.00$
In-house Outfitting Labor
539,851.41$
564.00$
600,000.00$
540,415.41$
59,584.59$
540,415.41$
Date:
Date:
Date:
Date:
Budget
NOTE: All items listed are based on proper outfitting of this particular make, model and year of vehicle. All prices are
based on supplier's pricing at time of quote and is subject to change without notice.
Finance Director's Signature:
Department Director's Signature:
Public Works Director's Signature:
CITY ADMINISTRATOR Signature:
2021 SW VACTOR
2019-2020 Biennial Budget Pg 379 Line 24
2021 BUDGET AMENDMENT - TIC COMMITTEE TBD
2021 Freightliner 114SD Vactor 2100i Plus
Cost Summary
Approvals
Base vehicle
Outfitting
Grand Total Capitalization
(Over) / Under Budget
Outfitting Labor
Grand Total
501.02.594.480.64.00
501.01.548.650.34.02
Printed: 1/19/202145
2019 2020
POLICE (a)
1 SGT. SUV 1743 83,000 2026 SGT. SUV
2 PATROL 1732 80,000 2024 PATROL SUV
3 PATROL 1731 80,000 2024 PATROL SUV
4 NEW 80,000 2024 PATROL, SRO (b)
5 EVIDENCE VAN 1204 50,000 2029 EVIDENCE VAN
6 PATROL 1745 80,000 2025 PATROL SUV
7 ADMIN SEDAN 1433 58,000 2028 ADMIN SUV
8 ADMIN SEDAN 1727 58,000 2028 ADMIN SUV
9 DETECTIVE SEDAN 1436 33,000 2030 DETECTIVE SEDAN
10 RADAR TRAILER 1024 12,800 2030 RADAR TRAILER
FIRE (c)
11 TRAINING SUV 1286 55,000 2028 TRAINING PICKUP
12 TRAINING SUV 5587 55,000 2028 TRAINING PICKUP
13 BC VEHICLE 1281 90,000 2028 BC TRUCK
14 RESCUE TRUCK 1353 250,000 2028 RESCUE TRUCK
PW MAINTENANCE SHARED
15 (d)NEW 45,000 2034 MOWER, SPIDER
SEWER
16 STEP VAN 1283 100,000 2040 1 1/2-TON SERVICE TRUCK
STREET
17 3/4-TON PICKUP W/ TANK 1258 35,000 2035 3/4-TON PICKUP W/ TANK
18 1-TON DUMP TRUCK 1318 58,000 2035 1-TON DUMP TRUCK
19 1-TON DUMP TRUCK 1378 58,000 2035 1-TON DUMP TRUCK
20 MOWER, SIDE FLAIL 1410 195,000 2034 MOWER, SIDE FLAIL
21 MOWER, BOOM FLAIL 1416 200,000 2034 MOWER, BOOM FLAIL
22 NEW 80,000 2035 1-TON PICKUP (DE-
ICER/STRIPER)
SURFACE WATER
23 3/4-TON PICKUP 1230 38,000 2039 3/4-TON PICKUP
24 VACTOR 2311 600,000 2030 VACTOR
WATER
25 STEP VAN 1277 100,000 2035 STEP VAN
RECREATION
26 15-PASSENGER VAN 1222 42,000 2029 FORD TRANSIT 12-PASS VAN
27 15-PASSENGER VAN 1233 42,000 2030 FORD TRANSIT 12-PASS VAN
28 1/4-TON PICKUP 1225 38,000 2029 FORD EXPLORER
PARKS
29 3/4-TON PICKUP W/WATER
TANK & LIFT GATE 1242 47,000 2034 FORD F350 CREW CAB 8'
BED W/ RACK
30 MOWER, WIDE AREA
TURBO 1678 42,000 2034 MOWER
31 MOWER, FRONT DECK 1680 22,000 2035 MOWER
NEW & REPLACEMENT PURCHASES IN 2019-2020
PURCHASE YEARUNIT
#
Estimated
Replacemen
t Year
REPLACEMENT
UNITCURRENT UNIT NEW
UNIT #
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City of Tukwila
6200 Southcenter Blvd, Tukwila, WA 98188-2544
206-433-1800
PURCHASE ORDER
NAME CONTACT OR
SALESPERSON
STREET
ADDRESS
PHONE
NUMBER
CITY/STATE/ZIP EMAIL
ADDRESS
VENDOR INFORMATION
PURCHASE INFORMATION GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING
QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB-OBJ PROJECT PHASE TASK SUB-TASK AMOUNT
Subtotal
Sales Tax
TOTAL
NUMBER
DATE
VENDOR
QUOTE DATE
VENDOR
QUOTE DATE
OTHER QUOTES
PURCHASER/
INITIATED BY
DEPARTMENTAL
APPROVAL
EXECUTIVE
APPROVAL
NOTES
APPROVALS
(Required if more than $20,000.00)
The PO number is the three-character department code
and today’s date, in the following format: XXXMMDDYY
XXX = Department Code (FIN, PWM, FIR, POL, etc…)
MM = Month (01, 02, 11, etc…)
DD = Day (01, 21 ,29, 30, etc…)
YY = Year (14, 15, etc…)
Example: For a Fire PO created on June 1, 2014,
the PO number would be: FIR060114
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