HomeMy WebLinkAboutFIN 2021-02-22 Item 1B - Resolution - Public Safety Bond Financial Oversight Committee Charter
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Governance Committee
FROM: Laurel Humphrey, Legislative Analyst
DATE: February 16, 2021
SUBJECT: Resolution amending Public Safety Bond Financial Oversight Committee Charter
ISSUE
The proposed resolution would adopt an amended Charter for the Public Safety Bond Financial
Oversight Committee (“Committee”) as recommended by the Committee.
DISCUSSION
Ordinance 2509, passed on August 1, 2016, placed the Public Safety Bond Measure on the November
2016 ballot and provided for the appointment of a Financial Oversight Committee. The ordinance also
gave Council the authority to “prescribe by ordinance or resolution such other rules relating to the
appointment process and the operation of the Financial Oversight Committee as shall be necessary or
appropriate. Resolution 1892, passed on October 3, 2016, adopted a formal Charter that outlined a
framework for the Financial Oversight Committee in greater detail.
The Committee commenced its first meeting in June 2017 and has been fulfilling its obligations to the
community and Council. At its 2020 meetings, the Committee discussed the fact that its work was
expected to slow as the projects neared completion and the bond expenditures would come to a halt.
At its annual Charter review, the Committee agreed upon an amendment to clarify that the duration of
the Committee will be “until the entirety of Public Safety Bond proceeds have been spent”, and the
Committee Chair delivered this recommendation to the City Council in the December 2020 report.
The draft resolution includes this suggested amendment as well as changes the language around the
2016 ballot measure from future to past tense, as the original Charter was adopted prior to the
November 2016 election.
The Committee is expected to meet in the 1st Quarter of 2021 to review expenditures to date, and
again in the 2nd Quarter of 2021 to review expenditures and discuss the timeline of when the final
expenditures will be complete.
RECOMMENDATION
Staff is seeking a recommendation from the Finance & Governance Committee to be forwarded to the
March 1, 2021 Regular Consent Agenda
ATTACHMENTS
Draft resolution and amended Charter
December 2020 Report of the Public Safety Bond Financial Oversight Committee
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A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, AMENDING
RESOLUTION NO. 1892, TO ADOPT AN AMENDED
CHARTER FOR THE PUBLIC SAFETY BOND
FINANCIAL OVERSIGHT COMMITTEE.
WHEREAS, at the November 8, 2016 General Election, qualified voters of Tukwila
approved Proposition No. 1, providing for the issuance of general obligation bonds for the
City of Tukwila Public Safety Plan and establishing a Public Safety Bond Financial
Oversight Committee (“Committee”); and
WHEREAS, Resolution No. 1892 adopted a Charter for the Committee, including a
provision to review the Charter annually and recommend any necessary amendments to
the City Council; and
WHEREAS, in December 2020, the Committee delivered a report to the City Council,
including a recommended Charter amendment that would clarify the Committee’s
duration to be in existence until the bond proceeds have been spent; and
WHEREAS, the City Council finds that this clarification is appropriate;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Attachment A to Resolution No. 1892 (entitled “Charter of the Public Safety Bond
Financial Oversight Committee”) is hereby amended and incorporated by this reference
as if fully set forth herein, and the amended version is attached to this resolution as
Attachment A, “Amended Charter of the Public Safety Bond Financial Oversight
Committee”.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this _______ day of _________________, 2021.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
Attachment A: Amended Charter of the Public Safety Bond Financial Oversight Committee
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AMENDED CHARTER
of the City of Tukwila
Public Safety Bond
Financial Oversight Committee
Adopted by Resolution No. _____
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AMENDED CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
Page 2 of 5
1. Background – Public Safety Bond
On November 8, 2016, voters of Tukwila will be asked to approveapproved the
issuance of general obligation bonds not to exceed $77,385,000 to pay for:
Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54)
Guaranteed funding for fire equipment and apparatus for the life of the 20-year
bond
Construction of a Justice Center to house the Tukwila Police Department and
Municipal Court.
2. Charter Purpose
Pursuant to Ordinance No. 2509 the City Council will appoint appointed a Public
Safety Bond Financial Oversight Committee. within six months if the ballot proposition
is approved by the qualified voters of Tukwila at the November 8, 2016 election. The
purpose of this Charter is to serve as the framework for the Financial Oversight
Committee (“Committee”). The City Council may amend this Charter as necessary
or appropriate.
3. Committee Purpose
As the City’s legislative body, oversight and control of the City’s finances is the
responsibility of the City Council, all seven of whom are held accountable by Tukwila
voters. The purpose of this Committee is not to supersede the fiduciary authority of
the Council, but to independently represent taxpayers concerning the City’s
expenditure of revenues received from the sale of general obligation bonds. The
Committee shall review the allocation of bond proceeds and progress on achieving
the purposes of the Public Safety Bond, and shall report at least semi-annually to the
City Council and the public on the same. The Committee will help ensure that the
community remains informed about new public safety construction projects. The
Committee will not be engaged in facility design or construction oversight.
4. Committee Responsibilities
Review periodic reports provided by the City regarding status of construction
projects, bond expenditures, project schedules, and timelines of bond projects.
Verify effective and efficient use of bond proceeds and compliance with the
purposes of the Public Safety Bond.
Review efforts by the City to maximize bond revenues by balancing best value,
quality, and efficiency in meeting the City’s goals and priorities.
Review copies of all other bond reports provided by the City or requested by
the Committee.
(continued…)
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AMENDED CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
Page 3 of 5
4. Committee Responsibilities (cont.)
Review copies of any performance or financial audits of the City’s bond
programs to ensure that appropriate action is being taken to remediate any
identified deficiencies.
Prepare and communicate findings and recommendations for improvement via
a periodic (at least semi-annually) independent report to the City Council and
the public.
Review this Charter annually and recommend revisions to the City Council.
Approve Committee meeting minutes.
Approve reports and other Committee communications.
5. Committee Structure and Membership
The Committee shall include 5 members comprising 2 residents, 2 members from the
business community, and 1 at-large member. The City Council will appoint all
members of the Committee.
Members shall serve for terms of two years without compensation, although in order
to have staggered terms, 1 resident and 1 business representative will initially be
appointed for three years and thereafter all terms of appointment will be for two years.
Members may be reappointed for additional terms.
No employee or official of the City of Tukwila shall be appointed to the Committee.
No vendor, contractor, or consultant of the City of Tukwila who is in any way involved
in the public safety construction projects shall be appointed to the Committee.
The Committee shall continue in existence for the economic life of the Public Safety
Bonduntil the entirety of Public Safety Bond proceeds have been spent .
6. Appointment Process
The City will advertise broadly the opportunity to serve on the Committee. Interested
individuals may apply by completing the City’s Boards and Commissions application
form available on the City website. Applications will be reviewed by a standing
Committee of the City Council which will make a recommendation to the Committee
of the Whole. Volunteers for City Boards, Commissions, and Committees are subject
to a background check.
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AMENDED CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
Page 4 of 5
7. Bylaws
The Committee shall adopt bylaws regarding its internal organization, including the
following:
A provision for electing a Chair and a Vice-Chair, as well as any other officers
deemed necessary by the Committee.
All meetings will be open to the general public.
A majority of active members shall constitute a quorum.
Reports and/or recommendations to the City Council must be approved by a
majority of active members of the Committee.
Written minutes of all meetings of the Committee shall be composed.
8. Meetings
The Committee shall determine its meeting schedule according to the flow of
information to evaluate, no fewer than two times per year. Members are expected to
reliably attend and participate in meetings. If a member fails to attend two or more
meetings without cause, the Committee shall define the member as inactive and
inform the Council of its action.
9. City Support
The City will provide the Committee with reasonable technical and administrative
assistance, including:
Provision of timely reports that will describe proposed projects, costs,
contingency, and schedule.
Provision of other documents such as financial statements, investment reports,
contracts, budget amendments, bid awards, or other reports requested by the
Committee.
Provision of a meeting room.
Provision of space on the City website and Digital Records Center for public
access to agendas, minutes, reports, and any other relevant information.
Preparation and distribution of meeting agendas and minutes.
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AMENDED CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
Page 5 of 5
10. Ethics Policy
Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code
of Ethics for Employees and Appointed Officials.
The Committee serves the general interest of the public and not any personal or
special interest.
Committee members are required to sign a conflict of interest statement and to
disclose any potential conflicts that may arise in the course of their service.
11. Member Termination
The City Council retains the right to remove a Committee member for specific reasons
such as, but not limited to:
The member has been declared inactive due to missing two or more meetings
without cause.
The member has been found to violate a provision of the Code of Ethics (TMC
Chapter 2.95).
If a member is removed from the Committee, the community will be notified of the
vacancy and the City Council will appoint another qualified person to the Committee
per the process outlined in Section 6 of this Charter.
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December 2020
On behalf of my fellow members, I am pleased to present you with the final 2020 Report of the
Public Safety Bond Financial Oversight Committee. Per the Charter adopted in Resolution 1892,
our role is to review the allocation of bond proceeds and progress on achieving the purposes of
the Public Safety Bond and to report to the City Council semi-annually.
The Committee met on November 10, 2020. Pursuant to Ordinance 2509 and Resolution 1892,
during this meeting the Committee reviewed status and expenditure reports relating to the
Public Safety Bond as approved by Tukwila voters at the November 8, 2016 General Election.
City staff also provided an overview of the Public Safety Plan overall budget, schedule and
status.
The Oversight Committee has to date reviewed bond expenditures through October 31, 2020
and finds that these expenditures are in compliance with the purposes of the Public Safety
Bond.
The Oversight Committee completed the annual review of its Charter and have the following
recommended changes to present to the City Council.
The Committee recommends that the City Council amend the last sentence in Section 5 of the
Public Safety Bond Financial Oversight Committee Charter as follows:
The Committee shall continue in existence until the entirety of Public Safety Bond proceeds
have been spent. f r the e e rk e fthe Publie Sefety Ben6L
Draft minutes of the meeting are attached to this report.
The Committee appreciates this opportunity and we look forward to our continued relationship
with the City Council.
Andy Reiswig, Chair
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Jovita McConnell, Vice -Chair
Sean Goode
Jessica Jerwa
Randy Coplen
Attachments:
Draft November 10, 2020 Committee Minutes
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City of Tukwila
Public Safety Bond Financial Oversight Committee
November 10, 2020
Virtual Meeting due to COVID-19 Emergency
4:00 p.m.
MINUTES
Call to Order
II. Roll Call
Committee members: Andy Reiswig, Chair; Jovita McConnell, Vice -Chair; Sean Goode, Jessica Jerwa,
Randy Coplen
Staff: David Cline, Laurel Humphrey, Vicky Carlsen, Aaron Williams, Tony Cullerton
Guest: Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant
III. Approval of Agenda
The agenda was approved by unanimous consent.
IV. Approval of Minutes
The August 11, 2020 meeting minutes were approved by unanimous consent.
V. New Business
a. Public Safety Plan Project Update
Staff presented an overview of the Public Safety Plan status and projects. The Justice Center
and Station 51 are completed and Station 52 will open in early 2021. All projects are within
approved budget. Mr. Goldblatt provided remarks from his perspective.
b. Public Safety Plan Financial Overview
The Committee reviewed the original and revised revenue and expenditure budgets for the
Public Safety Plan. The total for actual and projected revenues is $147,948,100. The total
budgeted expenditures is $122,627,140 and actual expenditures through October 31, 2020
are $101,201,589.
c. Expenditure Report
The Committee reviewed a list of expenditures through October 31, 2020.
d. Committee Charter
The Committee completed its annual Charter review. Staff proposed an amendment the last
sentence of Section 5, "Committee Structure and Membership," as follows:
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The Committee shall continue in existence until the entirety of Public Safety Bond
proceeds have been spent. f r the ec- !W of the Publie Se", Bend,
Mr. Cop ten moved to amend Section 5 of the Charter as proposed, and Mr. Goode Seconded.
The motion passed unanimously.
e. Report to Council
The Committee reviewed a draft Report to Council and agreed that expenditures met the
purposes outlined in the bond measure and that the report should reflect the Charter
amendment above. Mr. Reiswig will work with staff to present the report to the City Council
before the end of the year.
VI. Miscellaneous
The Committee will plan to meet in February of 2021. Finance staff will be prepared to discuss the
schedule of remaining bond expenditures.
VII. Adjournment
The meeting was adjourned at 4:39 by unanimous consent.
Minutes by LH
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