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HomeMy WebLinkAboutTIS 2021-02-22 COMPLETE AGENDA PACKETCity of Tukwila Transportation and Infrastructure Services Committee ❖ Verna Seal, Chair ❖ De'Sean Quinn ❖ Thomas McLeod AGENDA Distribution: V. Seal D. Quinn T. McLeod K. Kruller L. Humphrey H. Ponnekanti G. Labanara B. Still (email) City Attorney (email) A. Youn Clerk File Copy Place pkt pdf on SharePoint: Z Trans & Infra Agendas email cover to: F. Ayala, A. Le, C. O'Flaherty, A. Youn, B. Saxton, S. Norris, L. Humphrey MONDAY, FEBRUARY 22, 2021 - 5:30 PM Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 299274146# Click here to join the meeting ) Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) PW Fleet and Facilities Tenant Improvement Project a) Forward to 03/01/21 Regular Pg. 1 Bid Award (Hari Ponnekanti) Meeting b) King County MWPAAC b) Forward to 03/01/21 Regular Pg. 7 Resolution for Staff Representation (Adib Altallal) Consent Agenda c) Surface Water Fund — Storm Water Quality Retrofit c) Committee Approval Pg. 11 Grant Applications (Mike Perfetti) 3. MISCELLANEOUS Snow Response Discussion Future Agendas: Next Scheduled Meeting: Monday, March 8, 2021 S. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. City of Tukwila Allan Ekberg, Mayor PtTh bir Works tcpnrtrment - Hari Ponnekanti, Director/Cry Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director CC: Allan Ekberg, Mayor DATE: February 19, 2021 SUBJECT: Public Works Fleet and Facilities Tenant Improvement Project Project No. 91630601 Bid Award Issue Award the bid for construction of the Public Works Fleets and Facilities Tenant Improvement Project. Background On December 7, 2020, the City Council directed Public Works to seek bids for the Fleet and Facilities Tenant Improvement Project, as included in Ordinance No. 2641 for the 2021/2022 Biennial Budget (attached). Background information and history on the Public Works Fleet and Facilities Project can be found at the September 14, 2020 Committee of the Whole meeting minutes and the 2021-2022 Biennial Budget Work Sessions. Analysis A call for bids was advertised for the Public Works Fleets and Facilities Shops Tenant Improvement Project on January 7, 2021. Eleven bids were opened on February 4, 2021. The confirmed lowest responsible bidder was Lincoln Construction, Inc., with a bid amount of $4,427,221.00. The Engineer's Estimate was $5,142,515.00. The two lowest -bid general contractors rescinded their bids based on the withdrawal of their common plumbing/HVAC subcontractor's withdrawal of its erroneously low bid. Lincoln, now the apparent low bidder, was able to reprocure its plumbing/HVAC scope of work while confirming its original bid amount. Lincoln's bid submittal was deemed to be complete and responsive, with the plumbing/HVAC substitution. At least five of the seven lowest general bidders had relied on the common plumbing/HVAC subcontractor that withdrew. The City is getting the true low bid on the project from Lincoln. The Public Works Fleets and Facilities Shops project scope of work includes: • Seismic upgrades to the existing building to meet life safety occupancy • HVAC upgrades, vehicle exhaust, weld exhaust, controls • Plumbing, trench drains, oil/water separator, emergency eye/shower • Interior offices/locker rooms/showers • Electrical: fire alarm, lighting, outlets • Fire protection • Replace existing overhead doors in poor condition • Provide motorized openers at all overhead doors 1 Public Works Shops Part 1 of 2 Page 2 • Provide new backflow preventer at water line entry • Provide overhead pipe from water service entry to reduce pressure valve in paint booth • Provide new piping to hose bibs, abandon below grade water pipes • Replace below slab sanitary sewer line from locker rooms to exterior connection • Sawcut existing concrete slab, excavate and pour back concrete for sewer connection • Provide 450kw emergency generator to provide backup power for building operations (alternate 1) Shiels Obletz Johnson's project manager, SHKS Architects project architect, and the Council's PMQA consultant Steve Goldblatt, all recommend Lincoln Construction, Inc., as very experienced on this sized public project. Located in Spanaway, Lincoln <lincolnnw.com> has a good reputation with many public entities. Financial Impact and Bid Summary Engineer's Construction Bid Amount Estimate Budget Lincoln Construction Inc. $4,427,221.00 $5,142,515.00 Contingency 20% 885,444.20 Subtotal $5,312,665.20 Sales Tax (10.1%) 536,579.19 Total $5,849,244.39 $6,082,547.92 (Project Budget: $8,567,000.00) Project Schedule The project team has procured the required permits and the project duration is stipulated to be 242 calendar days. From the date of the notice to proceed, construction will begin in March, with anticipated project completion and staff moving in around December 2021. Recommendation Council is being asked to award the construction of the Public Works Fleet and Facilities Tenant Improvement Project to Lincoln Construction, Inc., for a total contract amount of $4,427,221.00 and grant budget authority to the Project Management Team up to the amount of $5,849,244.39 (20% contingency and 10.1% sales tax) and consider this item as new business at the March 1, 2021, Regular Council Meeting. Attachments: 2021 CIP page 56 Budget Ordinance No. 2641, page 1 Bid Tabulation https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02-22-21/PSP - PW Fleet & Fac - Bid Award/info memo PW Shops TI Bid Award 0221.docx 2 PRO ECT: DESCRIPTION: JUSTIFICATIO : STATUS: CITY O TUKW LA CAPITAL PRO ECT SUM RY ublic W rks Shops 2021 o 026 9 Project No. 1630601 Construct a new City Public 1Ab rks m intenance and operations center, com ining all operational functions at one location. Facility m y also include a City Clerk & Police Records Center and Police evidence storage. Existing Public V\b rks operations and m intenance areas are inadequate structurally and seism cally. Current land for staging dirt and vector m terials is only tem orary. Project includes selling dirt/vactor land, M nkler Shops, and G orge Long Shops to acquire the real estate to build an equipm nt operations center that m ets current codes. Separate from the Public Safety Plan. VV s form rly known as City M intenance Facility. M INT. IM ACT: Im roves safety and efficiency for First Responders and m intenance operations. CO NT: Based on usage and benefits, it is estim ted that the \NEI ter, Sewer, and Surface water enterprise funds will fund 50% of the Public \Ab rks Shops with the other 50% funded by Streets, Facilities, & Equipm nt Rental. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D 0 AL EXPENSES Project Location titmoi/� JN t_..-., r i ~`, r. 4V ,1. tit h►T sTer Design/PM 722 00 00 1,522 Land (R/W 25,462 25,462 Const. M . 1 1r ailli P ,050 4 i1 1 li, Milt, 1,061 Construction 14 24 ,517 ,z: st: ©© 0,000 0,000 A, iti 48,155 TO AL EXPENSES 6,209 24 ,567 00 0,000 0,000 76,200 FUND SO RCES Enterprise Funds ,572 62 ,284 50 0,000 33,568 Councilm tic Bond ,572 0,000 25,572 REET/ Funds 3,000 ,000 6,000 G neral Fund 462 ,283 50 1,995 306 Fund Balance ,065 20,000) 0,000 9,065 TO AL SO RCES 6,209 24 ,567 00 0,000 0,000 76,200 2021 - 2026 Capital Im rovem nt Program 56 3 Project Location titmoi/� JN t_..-., r i ~`, r. 4V ,1. tit h►T sTer V' 1r ailli P 4 i1 1 li, Milt, � vF ,z: st: ©© GIS A, iti 2021 - 2026 Capital Im rovem nt Program 56 3 Washington Ordinance No. Z 6 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITYOF TUKWILA FOR THE 2021-2022 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2021-2022 biennium was submitted to the City Council in a timely man ner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 9, 2020; and WHEREAS, as budget oversight is one of its key legislative responsibilities, the City Council conducted a thorough process to deliberate the proposed 2021-2022 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Cou ncil hereby adopts th e documententitled 'City of Tu kwila 2021- 2022 Biennial Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.120. Section 2. Cost of living adjustments (COLAs) for non -represented employees shall be implemented per the City Council's Compensation Policy. Section 3. Staff is authorized to submita consultant contract for 30% Design ofa new bridge at 42nd Avenue South. The current consultant contract of $1,078,487.00 with Tran Tech Engineering was presented to the Transportation and Infrastructure Committee on September2l , 2020 and October 19, 2020, fu ndsforwhich are reflected in the proposed budget dollars shown. The City Council retains final decision on this project. Section 4. Staff is authorized to go to bid on Phase 1 of the Pu blic Works Shop Project, improvements to the former Heiser facility, at the current estimate of $8,567,000.00, funds for which are reflected in the proposed budget dollars shown. The City Council retains final decision on this project once the bids are received and the actual cost is known. CC:Leg islative Development\Adopt2021-2022 Biennial Budget 11-30-20 VC:bjs Review and analysis by Barbara Saxton Page 1 of 3 4 BID OPENING PUBLIC WORKS FLEETS AND FACILITIES - TENANT IMPROVEMENT Project No. 91630601 February 4, 2021- 2:30 P.M. Due to issues associated with COVID-19, bids were accepted until the hour of 2:00 p.m. via USPS mail and a box left at the entry doors of City Hall. Bidder Name Security Bid Recevied Addendums Acknowleged (6) Total Bid Price (incl. tax) Alt. 1 Price - Accepted Total Base Price plus Alternate 1 Apparent Lowest Bidder Alt. 2 Price - Not - Accepted MJ Takisaki Inc. Y Y $ 4,148,507.00 $ 143,000.00 $ 4,291,507.00 1 $ 312,556.00 Western Ventures Y Y $ 4,197,000.00 $ 150,000.00 $ 4,347,000.00 2 $ 450,000.00 Lincoln Construction Inc. Y Y $ 4,278,341.00 $ 148,880.00 $ 4,427,221.00 3 $ 133,500.00 Forma Construction Company Y Y $ 4,386,000.00 $ 156,500.00 $ 4,542,500.00 4 $ 362,500.00 JAM Construction Company Y Y $ 4,400,000.00 $ 152,000.00 $ 4,552,000.00 5 $ 458,000.00 Kassel & Associates Inc. Y Y $ 4,467,000.00 $ 217,000.00 $ 4,684,000.00 6 $ 367,000.00 Berschauer Group Inc. Y Y $ 4,497,000.00 $ 243,000.00 $ 4,740,000.00 7 $ 378,000.00 Christensen Inc. Y Y $ 4,795,000.00 $ 206,000.00 $ 5,001,000.00 8 $ 422,000.00 James W. Fowler Co. Y Y $ 4,867,000.00 $ 135,000.00 $ 5,002,000.00 9 $ 335,000.00 Reynolds General Contracting Inc. Y Y $ 5,077,000.00 $ 191,000.00 $ 5,268,000.00 10 $ 411,000.00 Engineers Estimate $ 5,142,515.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. 5 6 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: February 19, 2021 SUBJECT: King County Metropolitan Water Pollution Abatement Advisory Committee Resolution Assigning Staff Representation ISSUE Designate Adib Altallal as the City's representative to the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) and designate Bryan Still as the alternate. BACKGROUND The King County Metropolitan Water Pollution Abatement Advisory Committee was created by State law to advise the County on matters related to water pollution abatement issues. It consists of representatives from 36 different cities and local sewer utilities that operate sewer systems within the King County service area. Subcommittees include engineering and planning, rates and finance, and sewage disposal. DISCUSSION The attached Resolution will update the City of Tukwila's staff representation at the regional MWPAAC meetings and officially confirms the City's authorization for voting on issues. After Pat Brodin's retirement, the position was left vacant. Adib Altallal is the City's Water/Sewer Engineer and Bryan Still is the City's Utilities Operations Manager. Both will report issues to the Public Works Director as previously implemented. FISCAL IMPACT No fiscal impact to the City. RECOMMENDATION Council is being asked to approve the Resolution designating the City's MWPAAC representatives and to consider this item on the Consent Agenda at the March 1, 2021 Regular Meeting. Attachment: Draft Resolution https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02-22-21/Resolution - MWPAAC Representation/Info Memo M W PARC. docx 7 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DESIGNATING ADIB ALTALLAL AS REPRESENTATIVE AND BRYAN STILL AS ALTERNATE, TO SERVE ON THE METROPOLITAN WATER POLLUTION ABATEMENT ADVISORY COMMITTEE (MWPAAC); AND REPEALING RESOLUTION NO. 1715. WHEREAS, RCW 35.58.210 provides for each metropolitan municipal corporation authorized to perform water pollution abatement to establish a Metropolitan Water Pollution Abatement Advisory Committee to be composed of representatives of each component city and county within such metropolitan municipal corporation; and WHEREAS, the City of Tukwila has officially designated a representative to said committee; and WHEREAS, the City Council of the City of Tukwila finds it to be in the interest of the City of Tukwila to be represented on said Metropolitan Water Pollution Abatement Advisory Committee; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Adib Altallal is hereby designated as the representative of the City of Tukwila to the Metropolitan Water Pollution Abatement Advisory Committee and Bryan Still is hereby designated as alternate to said committee. Section 2. The City Clerk's Office shall forward a copy of this resolution to the Metropolitan Water Pollution Abatement Advisory Committee in care of Marla Oughton, King County Department of Natural Resources and Parks, Wastewater Treatment Division, M.S. KSC-NR-5501, 201 South Jackson Street, Seattle WA 98104-3854. Section 3. Repealer. Resolution No. 1715 is hereby repealed. CC:\Legislative Development\Metropolitan Water Pollution Abatement Advisory Cmte 2-3-21 AA:bjs Review and analysis by Barbara Saxton Page 1 of 2 8 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney CC:\Legislative Development\Metropolitan Water Pollution Abatement Advisory Cmte 2-3-21 AA:bjs Review and analysis by Barbara Saxton Page 2of2 9 10 City of Tukwila ALLLlan Ekberg, Mayor Prlbk Works Department - Harr Parrpekorrti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: February 19, 2021 SUBJECT: Surface Water Fund — Storm Water Quality Retrofit Project Project No. 91241202 King County Waterworks Grant Application and Other Project Grant Applications ISSUE Authorize the submittal of a grant application for the Storm Water Quality Retrofit Project to King County's Waterworks grant program and authorize other future construction grant applications. BACKGROUND The Storm Water Quality Retrofit Project will improve the quality of stormwater discharged from City roadways into the Green-Duwamish River and its tributaries. Improving water quality positively affects human health and aquatic species such as the ESA -listed Puget Sound Chinook salmon. In December 2020, the UW Tacoma and WSU Puyallup uncovered a chemical tire preservative as the culprit in stormwater-related Coho mortality, aka. urban stormwater runoff mortality syndrome. DISCUSSION Currently the Storm Water Quality Retrofit Project is in the design phase for retrofits at four outfall locations. King County is seeking applications for its Waterworks Program for the 2021 cycle. The Waterworks grant runs on a two-year cycle and currently has $2.2M dedicated this round. Grant amounts are between $20,000 and $200,000 and a 10% match is required. City staff recently submitted a letter of intent and if invited, would submit a full application by May 26, 2021. Awarded projects can begin in early 2022. Staff anticipates seeking Department of Ecology (DOE) grant funding later this year to provide majority of funding for the first phase of construction. DOE requires a 15% match, which is hoped to be achieved through this WaterWorks grant. This funding approach or a similar one would be sought to complete construction. In addition, staff is seeking opportunities to include an educational or outreach component to this project, which is part of the grant scoring criteria. FISCAL IMPAC This grant application for up to $189,274 represents 15% of the current construction cost estimate and will provide a portion of the required DOE match for the first phase of construction and reduce City resources needed to finance construction. Any City match would be funded by the Surface Water fund. RECOMMENDATION Committee approval is being requested for a grant application submittal to King County's WaterWorks grant program and future funding applications to pay for the Storm Water Quality Retrofit construction. Attachments: CIP Page 89 Location Map of Project sites https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02-22-21/Stormwater Retrofit Grant App/Info Memo_WW Grant application 2021_20210209.docx 11 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality was added to Interurban Ave S in 2015 and 53rd Ave S in 2018. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction, where feasible. A 2017 WA State Department of Ecology grant was awarded for $244,375 with a City match of $43,125. FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1 299 20 20 10 10 15 20 395 Land (R/W) 0 Const. Mgmt. 15 15 15 15 15 10 15 100 Construction 45 80 1,000 40 80 80 80 1,405 TOTAL EXPENSES 1 0 359 115 1,035 65 105 105 115 1,900 FUND SOURCES Awarded Grant 244 244 Proposed Grant 850 850 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 1 0 115 115 185 65 105 105 115 806 TOTAL SOURCES 1 0 359 115 1,035 65 105 105 115 1,900 Project Location: Entire System 2019 - 2024 Capital Improvement Program 89 12 PROJECT LOCATIONS X } E MARGINAL WAY S TUKWILA INT. BLVD & SR 599 *el& uul EEE'EL"-_1 .. l Etas ec_smonirmuLmarl . ILIMIMMI/Amppi �>rAM i.n— INTERURBAN AVE S & S 141ST ST STARFIRE WAY & FORT DENT WAY 11451 STORMWATER OUTFALLS WATER QUALITY RETROFIT PROJECT 13