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HomeMy WebLinkAboutTIS 2021-02-22 Item 2A - Bid Award - Public Safety Plan: Public Works Fleet and Facilities Improvement ProjectCity of Tukwila Allan Ekberg, Mayor PtTh bir Works tcpnrtrment - Hari Ponnekanti, Director/Cry Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director CC: Allan Ekberg, Mayor DATE: February 19, 2021 SUBJECT: Public Works Fleet and Facilities Tenant Improvement Project Project No. 91630601 Bid Award Issue Award the bid for construction of the Public Works Fleets and Facilities Tenant Improvement Project. Background On December 7, 2020, the City Council directed Public Works to seek bids for the Fleet and Facilities Tenant Improvement Project, as included in Ordinance No. 2641 for the 2021/2022 Biennial Budget (attached). Background information and history on the Public Works Fleet and Facilities Project can be found at the September 14, 2020 Committee of the Whole meeting minutes and the 2021-2022 Biennial Budget Work Sessions. Analysis A call for bids was advertised for the Public Works Fleets and Facilities Shops Tenant Improvement Project on January 7, 2021. Eleven bids were opened on February 4, 2021. The confirmed lowest responsible bidder was Lincoln Construction, Inc., with a bid amount of $4,427,221.00. The Engineer's Estimate was $5,142,515.00. The two lowest -bid general contractors rescinded their bids based on the withdrawal of their common plumbing/HVAC subcontractor's withdrawal of its erroneously low bid. Lincoln, now the apparent low bidder, was able to reprocure its plumbing/HVAC scope of work while confirming its original bid amount. Lincoln's bid submittal was deemed to be complete and responsive, with the plumbing/HVAC substitution. At least five of the seven lowest general bidders had relied on the common plumbing/HVAC subcontractor that withdrew. The City is getting the true low bid on the project from Lincoln. The Public Works Fleets and Facilities Shops project scope of work includes: • Seismic upgrades to the existing building to meet life safety occupancy • HVAC upgrades, vehicle exhaust, weld exhaust, controls • Plumbing, trench drains, oil/water separator, emergency eye/shower • Interior offices/locker rooms/showers • Electrical: fire alarm, lighting, outlets • Fire protection • Replace existing overhead doors in poor condition • Provide motorized openers at all overhead doors 1 Public Works Shops Part 1 of 2 Page 2 • Provide new backflow preventer at water line entry • Provide overhead pipe from water service entry to reduce pressure valve in paint booth • Provide new piping to hose bibs, abandon below grade water pipes • Replace below slab sanitary sewer line from locker rooms to exterior connection • Sawcut existing concrete slab, excavate and pour back concrete for sewer connection • Provide 450kw emergency generator to provide backup power for building operations (alternate 1) Shiels Obletz Johnson's project manager, SHKS Architects project architect, and the Council's PMQA consultant Steve Goldblatt, all recommend Lincoln Construction, Inc., as very experienced on this sized public project. Located in Spanaway, Lincoln <lincolnnw.com> has a good reputation with many public entities. Financial Impact and Bid Summary Engineer's Construction Bid Amount Estimate Budget Lincoln Construction Inc. $4,427,221.00 $5,142,515.00 Contingency 20% 885,444.20 Subtotal $5,312,665.20 Sales Tax (10.1%) 536,579.19 Total $5,849,244.39 $6,082,547.92 (Project Budget: $8,567,000.00) Project Schedule The project team has procured the required permits and the project duration is stipulated to be 242 calendar days. From the date of the notice to proceed, construction will begin in March, with anticipated project completion and staff moving in around December 2021. Recommendation Council is being asked to award the construction of the Public Works Fleet and Facilities Tenant Improvement Project to Lincoln Construction, Inc., for a total contract amount of $4,427,221.00 and grant budget authority to the Project Management Team up to the amount of $5,849,244.39 (20% contingency and 10.1% sales tax) and consider this item as new business at the March 1, 2021, Regular Council Meeting. Attachments: 2021 CIP page 56 Budget Ordinance No. 2641, page 1 Bid Tabulation https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02-22-21/PSP - PW Fleet & Fac - Bid Award/info memo PW Shops TI Bid Award 0221.docx 2 PRO ECT: DESCRIPTION: JUSTIFICATIO : STATUS: CITY O TUKW LA CAPITAL PRO ECT SUM RY ublic W rks Shops 2021 o 026 9 Project No. 1630601 Construct a new City Public 1Ab rks m intenance and operations center, com ining all operational functions at one location. Facility m y also include a City Clerk & Police Records Center and Police evidence storage. Existing Public V\b rks operations and m intenance areas are inadequate structurally and seism cally. Current land for staging dirt and vector m terials is only tem orary. Project includes selling dirt/vactor land, M nkler Shops, and G orge Long Shops to acquire the real estate to build an equipm nt operations center that m ets current codes. Separate from the Public Safety Plan. VV s form rly known as City M intenance Facility. M INT. IM ACT: Im roves safety and efficiency for First Responders and m intenance operations. CO NT: Based on usage and benefits, it is estim ted that the \NEI ter, Sewer, and Surface water enterprise funds will fund 50% of the Public \Ab rks Shops with the other 50% funded by Streets, Facilities, & Equipm nt Rental. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D 0 AL EXPENSES Project Location titmoi/� JN t_..-., r i ~`, r. 4V ,1. tit h►T sTer Design/PM 722 00 00 1,522 Land (R/W 25,462 25,462 Const. M . 1 1r ailli P ,050 4 i1 1 li, Milt, 1,061 Construction 14 24 ,517 ,z: st: ©© 0,000 0,000 A, iti 48,155 TO AL EXPENSES 6,209 24 ,567 00 0,000 0,000 76,200 FUND SO RCES Enterprise Funds ,572 62 ,284 50 0,000 33,568 Councilm tic Bond ,572 0,000 25,572 REET/ Funds 3,000 ,000 6,000 G neral Fund 462 ,283 50 1,995 306 Fund Balance ,065 20,000) 0,000 9,065 TO AL SO RCES 6,209 24 ,567 00 0,000 0,000 76,200 2021 - 2026 Capital Im rovem nt Program 56 3 Project Location titmoi/� JN t_..-., r i ~`, r. 4V ,1. tit h►T sTer V' 1r ailli P 4 i1 1 li, Milt, � vF ,z: st: ©© GIS A, iti 2021 - 2026 Capital Im rovem nt Program 56 3 Washington Ordinance No. Z 6 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITYOF TUKWILA FOR THE 2021-2022 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2021-2022 biennium was submitted to the City Council in a timely man ner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 9, 2020; and WHEREAS, as budget oversight is one of its key legislative responsibilities, the City Council conducted a thorough process to deliberate the proposed 2021-2022 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Cou ncil hereby adopts th e documententitled 'City of Tu kwila 2021- 2022 Biennial Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.120. Section 2. Cost of living adjustments (COLAs) for non -represented employees shall be implemented per the City Council's Compensation Policy. Section 3. Staff is authorized to submita consultant contract for 30% Design ofa new bridge at 42nd Avenue South. The current consultant contract of $1,078,487.00 with Tran Tech Engineering was presented to the Transportation and Infrastructure Committee on September2l , 2020 and October 19, 2020, fu ndsforwhich are reflected in the proposed budget dollars shown. The City Council retains final decision on this project. Section 4. Staff is authorized to go to bid on Phase 1 of the Pu blic Works Shop Project, improvements to the former Heiser facility, at the current estimate of $8,567,000.00, funds for which are reflected in the proposed budget dollars shown. The City Council retains final decision on this project once the bids are received and the actual cost is known. CC:Leg islative Development\Adopt2021-2022 Biennial Budget 11-30-20 VC:bjs Review and analysis by Barbara Saxton Page 1 of 3 4 BID OPENING PUBLIC WORKS FLEETS AND FACILITIES - TENANT IMPROVEMENT Project No. 91630601 February 4, 2021- 2:30 P.M. Due to issues associated with COVID-19, bids were accepted until the hour of 2:00 p.m. via USPS mail and a box left at the entry doors of City Hall. Bidder Name Security Bid Recevied Addendums Acknowleged (6) Total Bid Price (incl. tax) Alt. 1 Price - Accepted Total Base Price plus Alternate 1 Apparent Lowest Bidder Alt. 2 Price - Not - Accepted MJ Takisaki Inc. Y Y $ 4,148,507.00 $ 143,000.00 $ 4,291,507.00 1 $ 312,556.00 Western Ventures Y Y $ 4,197,000.00 $ 150,000.00 $ 4,347,000.00 2 $ 450,000.00 Lincoln Construction Inc. Y Y $ 4,278,341.00 $ 148,880.00 $ 4,427,221.00 3 $ 133,500.00 Forma Construction Company Y Y $ 4,386,000.00 $ 156,500.00 $ 4,542,500.00 4 $ 362,500.00 JAM Construction Company Y Y $ 4,400,000.00 $ 152,000.00 $ 4,552,000.00 5 $ 458,000.00 Kassel & Associates Inc. Y Y $ 4,467,000.00 $ 217,000.00 $ 4,684,000.00 6 $ 367,000.00 Berschauer Group Inc. Y Y $ 4,497,000.00 $ 243,000.00 $ 4,740,000.00 7 $ 378,000.00 Christensen Inc. Y Y $ 4,795,000.00 $ 206,000.00 $ 5,001,000.00 8 $ 422,000.00 James W. Fowler Co. Y Y $ 4,867,000.00 $ 135,000.00 $ 5,002,000.00 9 $ 335,000.00 Reynolds General Contracting Inc. Y Y $ 5,077,000.00 $ 191,000.00 $ 5,268,000.00 10 $ 411,000.00 Engineers Estimate $ 5,142,515.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. 5