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Home My WebLink AboutPSBFOC 2021-03-02 Agenda PacketCity of Tukwila Public Safety Bond Financial Oversight Committee March 2, 2021 Electronic Meeting 4:00 p.m. City Council This meeting will not be conducted at City facilities based on Governor's Proclamation 20-28. The phone number for the public is: +1253-292-9750, Conference ID: 463 591 499# AGENDA I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of November 10, 2020 Minutes V. New Business a. Public Safety Plan Project Update b. Financial Overview c. Expenditure Reports d. Next Steps for Committee VI. Miscellaneous VII. Adjournment Committee Purpose per Charter: As the City's legislative body, oversight and control of the City's finances is the responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of this Committee is not to supersede the fiduciary authority of the Council, but to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The Committee will help ensure that the community remains informed about new public safety construction projects. The Committee will not be engaged in facility design or construction oversight. City of Tukwila Public Safety Bond Financial Oversight Committee November 10, 2020 Virtual Meeting due to COVID-19 Emergency 4:00 p.m. MINUTES I. Call to Order II. Roll Call Committee members: Andy Reiswig, Chair; Jovita McConnell, Vice -Chair; Sean Goode, Jessica Jerwa, Randy Coplen Staff: David Cline, Laurel Humphrey, Vicky Carlsen, Aaron Williams, Tony Cullerton Guest: Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant III. Approval of Agenda The agenda was approved by unanimous consent. Nk IV. Approval of Minutes The August 11, 2020 meeting minutes were approved by unanimous consent. V. New Business a. Public Safety Plan Project Update Staff presented an overview of the Public Safety Plan status and projects. The Justice Center and Station 51 are completed and Station 52 will open in early 2021. All projects are within approved budget. Mr. Gold blatt provided remarks from his perspective. b. Public Safety Plan Financial Overview The Committee reviewed the original and revised revenue and expenditure budgets for the Public Safety Plan. The total for actual and projected revenues is $147,948,100. The total budgeted expenditures is $122,627,140 and actual expenditures through October 31, 2020 are $101,201,589. c. Expenditure Report The Committee reviewed a list of expenditures through October 31, 2020. d. Committee Charter The Committee completed its annual Charter review. Staff proposed an amendment the last sentence of Section 5, "Committee Structure and Membership," as follows: 1 The Committee shall continue in existence until the entirety of Public Safety Bond proceeds have been spent. for thc economic lifc of thc Public Safety Bond. Mr. Coplen moved to amend Section 5 of the Charter as proposed, and Mr. Goode Seconded. The motion passed unanimously. e. Report to Council The Committee reviewed a draft Report to Council and agreed that expenditures met the purposes outlined in the bond measure and that the report should reflect the Charter amendment above. Mr. Reiswig will work with staff to present the report to the City Council before the end of the year. VI. Miscellaneous The Committee will plan to meet in February of 2021. Finance staff will be prepared to discuss the schedule of remaining bond expenditures. VII. Adjournment The meeting was adjourned at 4:39 by unanimous consent. Minutes by LH 2 TUKWILA PUBLIC SAFETY PROJECTS Fire Station 52 SOJ Construction Management Monthly Report February 2021 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: Weinstein A+ U GCCM: Lydig Construction Progress: • L & I Elevator inspection complete. • Plumbing, Mechanical and Fire Inspections complete. • Canopy Glazing complete. • Building Final received February 3rd • Open Square furniture delivery complete. • Fire Department occupied Fire Station February 8th • Exterior building signage installed. Upcoming Activities: • Lydig completing Architect Punch items. Budget Status: • See overall TPSP budget summary updated monthly and included in monthly report package. Change Order Status: • Change Order#21 issued in February- $34,032 • Change Order #22 COVID issued in February - $53,764 • Total Change Orders to date - $1,070,747 Schedule Status: • See TPSP master project schedule updated monthly and included in monthly report package. Critical Issues: • The COVID-19 pandemic and associated health/safety requirements has impacted jobsite labor productivity and materials procurement. The project team is working closely with the GC/CM to mitigate potential cost and schedule impacts. Tukwila Public Safety Plan - Fire Station 52 - Monthly Report 1 Exterior Fire Station 52 Signage Installed i ilt= AIM -1 iii- rul1•1111111 ! :111=1ii MOMS LYa=1111 - ` i e 11 MEN 1 1111/"411111P1111� Y1i11_ Z 1 Kitchen and Great Room with Dining Table Tukwila Public Safety Plan - Fire Station 52 - Monthly Report 2 View looking toward fire station apparatus bay Tukwila Public Safety Plan - Fire Station 52 - Monthly Report 3 TUKWILA PUBLIC SAFETY PROJECTS Public Works SOJ Construction Management Monthly Report February 2021 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: SH KS Architects Development Progress: • Bids Received by City Clerk Team on February 4th • Qualified low bid contractor preliminary awarded to Lincoln Construction, Inc. • General Contractor Award presentation to committee and COW on February 22nd • PW and DCD continued working together in the vesting process for future development of the Master Plan. Upcoming Construction Activities: • Notice to Proceed targeted for early March. • Construction start date targeted for mid-March. Budget Status: • See overall TPSP budget summary updated monthly and included in monthly report package. Change Order Status: • None Schedule Status: • Project schedule being finalized. Critical Issues: Tukwila Public Safety Plan - Fire Station 52 - Monthly Report 1 TU KWI LA PUBLIC SAFETY PLAN 2016 FIRE STATION 51 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRU CTION MOVE-IN/OCCUPANCY FIRE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERM BIDDING/CONSTRU TTING CTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERM BIDDING/CONSTRU TTING CTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 2017 2018 2019 2020 41 2021 PROJECT - A/E PROCUREMENT PROGRAMMING MP DESIGN/PERMITTING - BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FUNDING SOURCES CITY OF TUKWILA Public Safety UTGO Bond Projects Revenues & Expenditures BUDGET vs ACTUALS REVENUE BUDGET - Original (Jan 2017) Funding Category Unlimited Tax General Obligation (Voter -approved bond) Tukwila South Mitigation Fees TOTAL Revenues Fire Stations 18,824,000 4,750,000 $ 23,574,000 Fire Apparatus 29,932,000 $ 29,932,000 Total Fire Services 48,756,000 4,750,000 $ 53,506,000 Justice Center 28,629,000 $ 28,629,000 Total Public Safety 77,385,000 4,750,000 $ 82,135,000 --- REVENUE ACTUAL & PROJECTED --- ACTUAL REVENUES PROJECTED REVENUES TOTAL Funding Category 2016 - 2020 Actuals 2021 - Beyond Actual & Projected UTGO VOTED DEBT PROCEEDS $ 77,997,026 $ - $ 77,997,026 LTGO COUNCIL ISSUED DEBT PROCEEDS 19,754,720 - 19,754,720 Tukwila South Mitigation Fees 1,400,000 3,350,000 4,750,000 Fire Impact Fees 2,945,775 6,971,225 9,917,000 Property/Land Sales dedicated to PSP 2,753,000 10,300,090 13,053,090 Real Estate Excise Tax (REET 1) 1,357,635 11,494,774 12,852,409 Sales Tax Mitigation Payments 665,909 (a) - 979,545 CARES Act funds received 497,247 (b) - 497,247 Investment Earnings 1,378,867 40,000 1,418,867 Additional General Fund Contributions - 7,225,442 7,225,442 TOTAL Revenues $ 108,750,180 $ 39,381,531 $ 148,445,347 (a) Sales tax mitigations payments ended mid -2020 (b) CARES Act funding received Dec 2020 for additional project costs related to COVID safety measures. FOC - Report Printed: 2/24/2021 1:48 PM PROJECT COSTS - Budgets CITY OF TUKWILA Public Safety UTGO Bond Projects Revenues & Expenditures BUDGET vs ACTUALS - ORIGINAL PROJECT BUDGET - (Jan 2017) 23, 2020 Project Category FS 51 17,950 sf FS 52 6,567 sf FS 54 8,228 sf TOTAL FS 32,745 sf Equipment & Apparatus TOTAL Fire Services Justice Center TOTAL Bond Financed Architecture & Engineering Services 731,003 356,000 464,000 1,551,003 - 1,551,003 1,906,190 3,457,193 Land Acquisition/Right of Way - 653,000 862,000 1,515,000- 3,192,930 1,515,000 6,000,000 7,515,000 Building Permits/Fees 254,521 89,000 116,000 459,521- 16,167,615 459,521 439,890 899,411 Construction Costs (pre -con, const, tax) 7,808,854 3,278,000 4,273,400 15,360,254 - 15,360,254 16,532,615 31,892,869 Const Related Costs (Bond Issue costs) 1,047,140 438,000 551,200 2,036,340- 29,920,930 2,036,340 1,034,797 3,071,137 Project Management & Other Prof Svcs 459,552 297,000 397,000 1,153,552 - 1,153,552 1,145,956 2,299,508 Contingency reserve 1,145,000 546,000 665,000 2,356,000 - 2,356,000 1,569,552 3,925,552 Fire apparatus - - - - 25,598,488 25,598,488 - 25,598,488 Fire equipment - - - - 4,333,874 4,333,874 - 4,333,874 TOTAL Expenditures $ 11,446,070 $ 5,657,000 $ 7,328,600 $ 24,431,670 $ 29,932,362 $ 54,364,032 $ 28,629,000 $ 82,993,032 - PROJECT BUDGETS - as of July 23, 2020 Project Category FS 51 1 9,426 sf FS 521 15,068 sf FS 54 9,287 sf TOTAL FS 33,781 sf Equipment & Apparatus TOTAL Fire Services Justice Center TOTAL Budget Change by Category Architecture & Engineering Services 1,368,956 1,873,172 132,995 3,375,123 - 3,375,123 3,275,000 6,650,123 3,192,930 Land Acquisition/Right of Way - 17,160 933,874 951,034- 951,034 15,216,581 16,167,615 8,652,615 Building Permits/Fees 334,000 403,000 7,173 744,173- 744,173 1,030,000 1,774,173 874,762 Construction Costs (pre -con, const, tax) 11,468,959 18,345,271 106,700 29,920,930 - 29,920,930 40,522,804 70,443,734 38,550,865 Const Related Costs (Bond Issue costs) 672,958 1,265,340 47,302 1,985,600- 1,985,600 2,514,833 4,500,433 1,429,296 Project Management & Other Prof Svcs 393,000 692,000 106,665 1,191,665 - 1,191,665 2,037,086 3,228,751 929,243 Contingency reserve 446,760 1,154,057 167,291 1,768,108- 1,768,108 2,268,407 4,036,515 110,963 Fire apparatus 2 - - - - 13,690,670 13,690,670 - 13,690,670 (11,907,818) Fire equipment - - - - 2,135,126 2,135,126 - 2,135,126 (2,198,748) TOTAL Expenditures $ 14,684,633 $ 23,750,000 $ 1,502,000 $ 39,936,633 $ 15,825,796 $ 55,762,429 $ 66,864,711 $ 122,627,140 $ 39,634,108 Budget Change by Project $ 3,238,563 $ 18,093,000 $ (5,826,600) $ 15,504,963 $ (14,106,566) $ 1,398,397 $ 38,235,711 $ 39,634,108 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate. Includes $5,750,493 of financing costs for apparatus purchases through 2029. FOC - Report Printed: 2/24/2021 1:48 PM PROJECT COSTS - Actuals CITY OF TUKWILA Public Safety UTGO Bond Projects Revenues & Expenditures BUDGET vs ACTUALS 1 In March 2018, the City purchased property for $884,680 for Fire Station 54. That expense will remain there until a final decision is made regarding the use of this land. FOC - Report Printed: 2/24/2021 1:48 PM ACTUAL EXPENDITURES - as of February 2021 Project Category FS 51 FS 52 FS 54 TOTAL Fire Stations Equipment & Apparatus TOTAL Fire Services Justice Center TOTAL Bond Financed Architecture & Engineering Services 1,585,406 1,940,160 143,741 3,669,307 - 3,669,307 3,519,584 7,188,891 Land Acquisition/Right of Way 117 31,426 925,322 956,865 - 956,865 15,005,864 15,962,729 Building Permits/Fees 90,048 205,759 3,444 299,252 - 299,252 552,062 851,314 Construction Costs (pre -con, const, tax) 11,921,962 18,109,736 90,224 30,121,922 - 30,121,922 42,597,650 72,719,571 Const Related Costs (Bond Issue costs) 168,811 196,570 - 365,381 14,447 379,828 471,535 851,362 Project Management & Other Prof Svcs 372,763 510,774 99,216 982,752 - 982,752 2,404,616 3,387,368 Fire Apparatus -- - - 3,725,778 3,725,778 - 3,725,778 Fire Equipment- - - - 930,501 930,501 - 930,501 TOTAL Expenditures $ 14,139,108 $ 20,994,424 $ 1,261,946 $ 36,395,478 $ 4,670,726 $ 41,066,203 $ 64,551,310 $ 105,617,513 1 In March 2018, the City purchased property for $884,680 for Fire Station 54. That expense will remain there until a final decision is made regarding the use of this land. FOC - Report Printed: 2/24/2021 1:48 PM Sum of AMOUNT PRJ REPORT LINE Vendor/Consultant FIRE STATION 51 FIRE STATION 52 FIRE STATION 54 EQUIPMENT & APPARATUS JUSTICE CENTER Grand Total Architecture & Engineer ADVERTISING 2,655 1,722 422 2,751 7,550 BELFOR PROPERTY RESTORATION 27,679 27,679 BN BUILDERS INC 225,555 225,555 DLR GROUP INC 3,143,210 3,143,210 FACETS CONSULTING, LLP 12,000 12,000 12,000 36,000 JEFF SAMDAL & ASSOC, INC 2,400 2,400 JRS ENGINEERING LLC 41,921 44,799 723 41,705 129,147 LYDIG CONSTRUCTION INC. 164,943 137,059 302,002 NOVOLABORATORY & CONSULTING 42,399 42,399 OGDEN MURPHY WALLACE 5,396 13,435 792 23,408 43,032 Other Misc Costs 1,500 1,500 1,500 1,500 6,000 PEPPLE CANTU SCHMIDT PLLC 1,330 4,620 5,950 Property Carry Costs 733 380 1,112 SHORT CRESSMAN & BURGESS PLLC 5,873 5,873 5,873 6,377 23,996 THE WATERSHED COMPANY 30,563 30,563 W EIN STEIN 1,320,555 1,694,184 117,968 3,132,707 WHPACIFIC INC 29,588 29,588 Architecture & Engineering Services Total 1,585,406 1,940,160 143,741 3,519,584 7,188,891 Building Permits/Fees CITY OF SEATAC 238,553 238,553 CITY OF TUKWILA 89,153 205,037 3,444 313,409 611,044 VALLEY VIEW SEWER DISTRICT 100 100 WA ST DEPT OF ECOLOGY 895 722 1,617 Building Permits/Fees Total 90,048 205,759 3,444 552,062 851,314 Const Related Costs (Bc Bond Issue Costs 111,455 145,724 7,153 322,977 587,308 Bond Rating Costs 12,145 9,485 1,715 30,135 53,480 PACIFICA LAW GROUP LLP 19,535 19,301 2,191 52,177 93,205 PFM SOLUTIONS LLC 25,677 22,060 3,388 66,245 117,370 Const Related Costs (Bond Issue costs) Total 168,811 196,570 14,447 471,535 851,362 Construction Costs (pre BHC CONSULTANTS 11,530 11,530 BN BUILDERS INC 40,733,565 40,733,565 BUSH ROED AND HITCHINGS INC 6,262 6,028 2,148 14,438 CITY OF SEATTLE 161,677 161,677 CITY OF TUKWILA 13 (290) (277) Furniture, Fixtures & Equipment (FF&E) 164,356 77,713 1,393,367 1,635,436 HIGHLINE WATER DISTRICT 75,575 75,575 LYDIG CONSTRUCTION INC. 11,593,878 17,823,736 84,196 29,501,810 MAYES TESTING ENGINEERS INC 18,825 32,427 85,424 136,675 MILES RESOURCES, LLC 563 11,530 12,092 Property Carry Costs 24,771 67,652 8,994 101,418 PUGET SOUND ENERGY 43,983 101,945 145,928 SOUNDEARTH STRATEGIES, INC 164,053 164,053 WATER DISTRICT 125 25,652 25,652 Construction Costs (pre con, const, tax) Total 11,921,962 18,109,736 90,224 42,597,650 72,719,571 Fire Apparatus Fire Marshal Vehicle 66,551 66,551 Fire PSP Vehicles - Admin Vehicles 107,880 107,880 Fire PSP Vehicles -Aerial 1,564,143 1,564,143 Fire PSP Vehicles - Battalion Chief 171,931 171,931 Fire PSP Vehicles - EOC Administration 53,881 53,881 Fire PSP Vehicles - Pumper 1,761,391 1,761,391 Fire Apparatus Total 3,725,778 3,725,778 Fire Equipment Fire PSP Equip - Body Armor 25,751 25,751 Fire PSP Equip - Bunker Gear 120,623 120,623 Fire PSP Equip - Extrication Equip 119,823 119,823 Fire PSP Equip - Helmets 2,647 2,647 Fire PSP Equip - MDC 50,390 50,390 Fire PSP Equip - SCBA Fill Station 173,402 173,402 Fire PSP Equip - SCBA/SABA 437,866 437,866 Fire Equipment Total 930,501 930,501 Land Acquisition/Right,TADVERTISING 119 119 237 BUSH ROED AND HITCHINGS INC 23,926 8,219 70,558 102,703 Business Assistance 1,529,000 1,529,000 CITY OF SEATTLE 227 227 CITY OF TUKWILA 6,380 6,380 Property Acquisitions 117 891,069 13,227,694 14,118,881 Property Carry Costs 3,588 32,157 35,745 SEATTLE CITY LIGHT 21,039 21,039 SOUNDEARTH STRATEGIES, INC 7,500 22,257 102,736 132,493 VALLEY VIEW SEWER DISTRICT 70 70 140 WATER DISTRICT 125 15,884 15,884 Land Acquisition/Right of Way Total 117 31,426 925,322 15,005,864 15,962,729 Project Management & l AMENTO 12,393 14,778 22,108 49,280 BRUCE C ALLEN & ASSOCIATES INC 48,620 48,620 HEARTLAND - 22,000 330,582 352,582 KEITHLY BARBER ASSOC INC 31,368 22,718 73,651 127,737 Other Misc Costs 14,577 14,577 PACE ENGINEERS INC 15,901 15,901 SHANNON & WILSON, INC. 91,586 91,586 SHIELS OBLETZ JOHNSEN INC 312,321 473,277 77,216 1,823,491 2,686,306 WA ST DEPT OF ECOLOGY 780 780 Project Management & Other Prof Svcs Total 372,763 510,774 99,216 2,404,616 3,387,368 Grand Total 14,139,108 20,994,424 1,261,946 4,670,726 64,551,310 105,617,513 CITY OF TUKWILA PUBLIC SAFETY PLAN - EXPENDITURES FUNDED BY VOTED DEBT Inception through February 2021 Printed: 2/24/2021 1:47 PM City of Tukwila Restricted Cash and Investments Review Fund 305, Public Safety Plan SUMMARY Bond Proceeds Other Restricted Unrestricted Total Revenue Expenditures Cost of issuance Net 97,751,746 96,900,384 851,362 (0) 6,200,657 6,200,657 4,797,777 1,587,904 3,209,872 108,750,180 104,688,945 851,362 3,209,872 DETAIL BY YEAR Bond Proceeds Other Restricted Unrestricted Total YEAR Description 2016 Revenue Expenditures Cost of issuance Net Cumulative 2017 Revenue Expenditures Cost of issuance 36,709,954 206,388 36,503,566 36,503,566 9,561 36,719,516 - 206,388 9,561 36,513,127 9,561 36,513,127 1,517,000 258,283 1,775,283 546,490 1,017,000 - 1,563,490 Net (546,490) 500,000 258,283 211,793 Cumulative 35,957,076 500,000 267,844 36,724,920 2018 Revenue Expenditures Cost of issuance 22,811,511 1,200,000 519,554 1,719,554 400,000 - 23,211,511 Net (22,811,511) 800,000 519,554 (21,491,957) Cumulative 13,145,565 1,300,000 787,398 15,232,963 2019 Revenue 61,041,792 1,939,318 617,389 63,598,499 Expenditures 33,881,750 - - 33,881,750 Cost of issuance 644,974 - - 644,974 Net 26,515,068 1,939,318 617,389 29,071,775 Cumulative 39,660,633 3,239,318 1,404,786 44,304,737 2020 Revenue Expenditures Cost of issuance 39,660,633 1,544,339 3,392,990 4,937,329 4,783,657 1,587,904 46,032,194 Net (39,660,633) (3,239,318) 1,805,086 (41,094,865) Cumulative - 3,209,872 3,209,872 Bond Proceeds: Includes Voter Approved Bond Issues from 2016 & 2019 and LTGO (City issued debt) Bond issue from 2019. Other Restricted: Includes Fire Impact Fees, Real Estate Excise Tax (REET) and CARES Act revenue (in 2020 only). Other Unrestricted: Includes interest income, sales tax mitigation payments, land sales and other City contributions.