Loading...
HomeMy WebLinkAboutCOW 2021-03-08 COMPLETE AGENDA PACKETo J J��IiLA wqs, y z Tukwila City Council Agenda •.'� .'• COMMITTEE OF THE WHOLE . `'' 1905 Allan Ekberg, Mayor Counci/members: + Verna Seal + Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART: ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTION(S) FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1-206-431-2179. Monday, March 8, 2021; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. SPECIAL PRESENTATION Review of Fire Department report from Center for Public Safety Management (CPSM). Mike Iacona, Senior Manager. Pg.1 4. PUBLIC COMMENTS * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams for up to 5 minutes. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the meeting. You will receive further instructions and be called upon during the meeting to address the City Council. 5. SPECIAL ISSUES a. Weekly COVID-19 report. b. COVID-19 financial impact report. c. Discussion and consensus on representation on Tukwila Village Community Development Association Board of Directors. d. Discussion of a bid award and contract with Lincoln Construction, Inc., for the Public Works Fleet and Facilities Tenant Improvement Project. Pg.13 Pg.31 Pg.43 Pg.49 6. REPORTS a. Mayor b. City Council c. Staff d. Legislative Analyst 7. MISCELLANEOUS 8. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) TO: FROM: BY: CC: DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Committee of the Whole Jay C. Wittwer, Fire Chief Norm Golden, Deputy Chief Jay C. Wittwer, Fire Chief Allan Ekberg, Mayor, David Cline, City Administrator 03/01/2021 Center for Public Safety Management (CPSM) Report review CURRENT STATUS The Center for Public Safety Management (CPSM) has completed the third -party review of the Fire Department per Council proviso and contract requirements. The report was previously distributed to the City Council on February 19, 2021 and an electronic copy is located at http://records.tukwilawa.gov/WebLink/1/edoc/337946/ page1.aspx. DISCUSSION On December 2, 2019 Ordinance 2621 was adopted with a Council proviso that included the requirement for the City to "...hire a third -party consultant to review the Fire Department's budgetary and management practices." A contract was awarded to CPSM in the fall of 2020. CPSM will present its findings and recommendations in a virtual overview of the report to the Council at the Committee of the Whole meeting on March 8, 2021. This presentation will be provided by CPSM's Senior Manager for Fire/EMS Mike lacona and will include time to address any questions from Councilmembers. This report marks just the beginning of another evolution of the Fire Department. The Fire Department is proud of the service we currently provide to the community. We plan to further analyze the recommendations provided by CPSM and will work through them as part of our annual work plan and our updated Strategic Plan process. The City Council and community will be included in these discussions, along with the Mayor and entire Fire Department. The current plan is to start this conversation regarding these recommendations and future work items with the Community Services and Safety Committee and then bring them to the full Council as well. FINANCIAL IMPACT The CPSM Final Report is a comprehensive document with detailed analysis, identification of current best practices, and a list of 37 Recommendations. The Fire Department members were encouraged to read about the positive review of our current operations. Many of the recommendations for improvements have been discussed and investigated previously by the City. Some of the recommendations that are outlined in the report may lead to reducing costs, while others may require additional resourcgsagfjvv2 to seven of the 1 recommendations will require bargaining with Local #2088, the union that represents the firefighters. RECOMMENDATION The presentation at the Committee of the Whole is for discussion only with a recommendation to place this on the workplan for the Community Services and Safety Committee for more detailed review and recommendations of action steps going forward. ATTACHMENTS • CPSM Presentation 2 Page 2 of 2 City of Tukwila Fire Department March 8, 2021 Mike lacona, Manager Fire & EMS 1 1/ EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA C!.) Presentation Agenda Project Methodology Initial Observations Findings and Recommendations Questions 2 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA Project Methodology The project began with an analysis of the Fire Department, its organizational structure and deployment practices. Virtual meetings with key stakeholders were held in September of 2020, to obtain insights regarding operations and evaluate resources. A detailed response and workload analysis was compiled. Inter -active communication with City staff to obtain clarification and verification of the information and observations. Presented options for Overtime Reductions and Revenue Enhancements. 3 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA 01 CD Initial Observations Quality Organization, Dedicated Personnel, Effective Leadership. Exceptional Inter -Agency Cooperation. Adequately Staffed, Sufficient Resources, Manageable Workload. Improvements needed in Deployment Practices and Productivity. Excellent Capital Program. 4 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA Oraanization: Methods for Reducing Employee Lost Time are Required. Modify the use of Pipeline Positions into Part-Time/On-Call roles. Conduct periodic audits of the payroll system (TeleStaff). Expand the number and types of Performance Measures utilized to evaluate service outcomes. Re -purpose employee performance appraisals. Institute an Employee Safety and Injury Avoidance Program. 5 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA CO Deployment: Maintain the Daily On -Duty Minimum Staffing at 12 -personnel. Adjust Response Patterns for minor and non -emergent calls. Explore efficiencies to provide staffing for a FD -Cares Program. Evaluate the use of a Three -Station Configuration. Consider options that utilize roving units and peak -period staffing. 6 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA Training: Institute guidelines establishing minimum training requirements. Expand certification and college education requirements for promotional practices. Incorporate fire training skills assessments and written testing. Establish an annual physical fitness evaluation process. Institute annual medical evaluations and health screening. 7 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA CO 0 Prevention: Conduct pre fire planning at high risk occupancies and critical infrastructure. Institute in-service company inspection/familiarization programs. Consider the Civilianization of Fire Prevention Staff. Investigate options for outsourcing select inspection functions. Re -assign fire investigation duties to responding Officers. 8 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA Conclusions: It is necessary that TFD re-evaluate its core mission and improve overall efficiencies. Current system financially is not sustainable. Many of the changes being proposed will face strong opposition. A multi-year process is anticipated. Implementation will require a consensus for meaningful change. 9 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA N Questions ?? CPSM qeeftea, to mak commaftetied 44 jot eiteyeml, detdiaed4 &Id emidoeyeea, THANK YOU 10 // EXCLUSIVE PROVIDER OF TECHNICAL ASSISTANCE TO ICMA COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 03/08/21 RB ITEM INFORMATION ITEM No. 5.A. 13 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 03/08/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 03/08/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PTV SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Corn ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 03/08/21 Coronavirus Report 13 14 Coronavirus Response Update March 8, 2021 * Denotes All New Content in the Section Essential Services and City Operations With the recent Governor's order, staff is being extra vigilant to ensure that worksites are being inhabited under the mandated 25% capacity and that City facilities are being utilized only be staff who must report to work in order to complete their jobs. Financial Stability The Finance Director will provide the next COVID Financial Update to the Council on Monday, March 8, 2021. City Utilities Update The City has a moratorium on utility shut off and late payments during the pandemic. The City has seen an increase in past due utility accounts. In January of this year, the City had 213 past due water accounts with a total balance of $246,000. For comparison, in March of 2020, the City had 77 past due accounts totaling $86,000. City Human Services staff continue to work with utility customers and Finance and Human Services have a long-standing practice (pre - pandemic) of working together to assist qualified utility customers that are behind on their payments. * Police Staffing and Calls for Service There have been no changes to Police staffing since the last report. Calls for service: February 2020: 2788* February 2021: 2053 *Note — February 2020 calls for service were usually high. * Fire Staffing and Calls for Service There have been no changes to Fire staffing since the last report. Please see attached monthly report. * Human Services This week, Human Services staff was able to assist seven households (14 individuals) with $7,074 in rent and utility assistance. With Human Services contracted general funds, one household (1 individual) was assisted with $732 in utility assistance, three households (8 individuals) with $2,742. With HB 1406 funds, staff assisted three households (10 individuals) with $3600 in rent assistance. Staff if currently working with many households in various stages of the screening/process. This week staff spoke with 13 households in need of rental assistance. The range of back -owed rent was: $500-$1200 = 0 15 $1250-$3500 = 9 $3600-$4000 = 4 Over $4000 = 0 Staff received word that the King County rental assistance program will return on April 1, 2021 after the recent passage of state legislation authorizing $2.2 billion in coronavirus assistance funds, which includes rental assistance. The County will bring back the lottery program previously implemented with CARES funds last year. * Business Recovery Business Re -Openings and Closings On January 5, Governor Inslee announced a new COVID-19 phased recovery plan called "Healthy Washington — Roadmap to Recovery", which began on January 11. The State now follows a regional recovery approach and every region started in Phase 1. On January 28, the Governor announced modifications to the recovery plan through which every two weeks a region's phase will be determined by the State's Department of Health (DOH) based on four metrics. The metrics would be updated on a Risk Assessment Dashboard every two weeks and regions could move forward or back based on the metrics. Tukwila is in the Puget Sound Region, which includes King, Pierce, and Snohomish counties. We started in Phase 2 on February 1. On February 24, Governor Inslee paused all movements between phases. All regions will remain in Phase 2 for the time being and phase change metrics will not be updated. On March 2 the Governor announced that educators and licensed childcare workers are now eligible to receive the vaccine. This is likely to make it easier for workers who were staying home to watch their children now be able to return to work. This may make it easier for employers with non -remote work to rehire workers. Now that we are in Phase 2 basically all types of activities are allowed; however, many are under significant restrictions. The following indoor activities are the permitted but limited to 25% of capacity and other restrictions such as distancing, masking, hygiene, and more: dining, retail, professional services, personal services, worship services, card rooms, museums, and fitness. Other types of indoor entertainment are also allowed with restrictions, such as: karaoke and recreational singing, darts, billiards, arcade games, trampoline facilities, indoor playgrounds, and training classes. Business Assistance Work continues on Experience Tukwila. Websites for the Great Tukwila Carry -Out and SavingLocalKC are still available to the public but we are not promoting them and may reposition their use in the future. Staff emailed all Tukwila businesses with links to webinars on the recent changes to the Paycheck Protection Program (PPP) hosted by the Small Business Administration that are intended for small, and minority owned, businesses to receive funding. Staff emailed childcare providers with information on their new eligibility to receive the vaccine. The State has approved a $2.4 billion of federal funding for COVID assistance which includes $240 million for small business assistance grants. The grants will be administered by the State's Department of Commerce. We anticipate their application portal will open in late March and we will update our businesses when it does. Unemployment The unemployment claims data report will be included monthly. The report through January was included in the corona virus report for the Council meeting of February 22. On December 27, 2020 new federal funding through the CARES Act was signed into law. It provides expanded unemployment benefits through March 13, 2021. These include regular unemployment benefits and related extensions such as Pandemic Emergency Unemployment Compensation (PEUC) and Extended Benefits (EB). The new law also 16 extends the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular unemployment such as self-employed people and independent contractors. It also created the Federal Pandemic Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible claimants who are receiving benefits from any unemployment program. The President has proposed a $1.9 trillion funding plan that would extend the unemployment benefits into the summer. Information on employment resources for community members that have been affected by job loss or reduced hours due to COVID is posted on the City's website and shared with social service partners. Staff will continue distributing it through our social media accounts over the next few weeks. * Meeting our Community's Basic Needs Tukwila Food Pantry • 2/25 - 597 • 2/27 -560 • 3/2 - 509 Pantry numbers also include Door Dash deliveries. Five National Guard are currently on-site with the end date of June 2021. Senior Meal Distribution: The seventh meal distribution of the year (2/22-2/26) included: Operation Senior Meal Drop 288 meals delivered 43 households 47 residents served The Tukwila Community Center welcomed 104 guests for in-person fitness classes the week of February 26th and 121 guests who used the fitness room. The Park n' Play youth meal and recreation activity kit distribution for the week of February 15 - 22nd was as follows: Meals: 274 Breakfasts: 92 Snacks: 92 Activity Kits: 327 Masks: 302 Overall Attendance: 173 Public Safety Plan Construction Projects There have been no changes to the Public Safety Plan projects since the last report. Compliance with the Governor's Order There have been no changes to compliance issues since the last report. * Covid-19 Testing Sites Below are the three current nearest testing sites in/to Tukwila. For more information on free testing sites in King County, visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx 17 • Tukwila Pantry, testing is no longer being offered at the Tukwila Pantry • Highline College, Wednesdays 7 a.m. to 2 p.m. • Church by the Side of the Road, beginning Tuesday, October 6, 2020, 8:30 to 5:30 Monday through Saturday. • Abu Bakr Islamic Center expects to offer free testing once a month. The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. Positive rates for the prior weeks was hovering around 18.5%. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. • 3/3 —186 individuals tested • 3/2 —134 individuals tested • 3/1-195 individuals tested • 2/28 — closed • 2/27 — 137 individuals tested • 2/26 —181 individuals tested • 2/25 — 178 individuals tested Additional information on the testing site at Church by the Side of the Road: Hours of operation M -Sat 9:30-5:30. Sundays Vaccine only and Appointment only for First Responders or other Level 1A personnel. On most days we accept everyone regardless of an appointment. Allowing everyone equal access to testing is very important to CHI Franciscan and King DOH. Some days if we get busy we will direct non -appointments into a parking lot and have them use our walk-up tent. On rare occasions if we become overwhelmed, we will go "Appointment Only." If this happens, we change the message on our Variable Message Boards and update this on the KC DOH website. As an alternative the Park and Walk Covid Testing Site at Highline College will be the next testing option for people needing a test. Firefighter Cathy Browning will be operating the Covid-19 Test Site beginning 1/6. Jeff Nichols will assist with training and his last day will be 1/7. When Cathy is not on site she will have Capt. Bill Austin fill-in and he is from VRFA. To sign up go to https://www.kingcounty.gov/depts/health/covid-19/testing.aspx If you are unable to sign up, walk-up to the site and we can assist whoever needs help. We have 2 Variable Message Boards Located 1 block north and 1 block south of 148th. The purpose and value of the signs provided visible notice of when to turn. The testing site is difficult to find from T.I.B. The message boards also provides hours of operation and when the site is "Appt Only". At this time, we do not know how long the site will operate. At this time, the contract was approved until April. It is anticipated that the Testing Site will operate as a vaccine site once more vaccines become available. Other information is that CHI and King County DOH operate the testing site. It is important them to be good neighbors and provide a valuable service. In the beginning we did have traffic issues to resolve so we responded by implementing Full-time traffic control officers and being much more efficient at testing. 18 * Mobile Vaccine Team & Vaccination Update On Monday, March 1, 2021 the Tukwila Fire Department deployed its Mobile Vaccine Team (MVT) to provide COVID-19 vaccines to eligible under the state's 1B category. The MVT is focusing this initial effort on senior housing. The following is the information available as of this writing for vaccinations given by the MVT. 3/2 — 54 individuals vaccinated at SHAG and other adult family homes in Tukwila 3/1— 149 individuals vaccinated at SHAG At the March 1, 2021 Council meeting, staff was asked to provide an update on vaccination information. As of February 26, 2021, Seattle & King County Public Health reports that 327,087 King County residents have received their first dose of the vaccine and 166,263 have been fully vaccinated. In the Burien, Renton, Tukwila and SeaTac communities (the geographic location tracked by the Health Department) the following proportion of the total population has received at least their first dose: 16 years old and higher: 16.2% 65 years old and higher: 46.8% 75 years old and higher: 52.5% The Public Health department reports that supply continues to be an issue, which is the case across the country. While demand continues to exceed supply, with the imminent arrival of the Johnson and Johnson vaccine, supply is expected to increase. However, additional groups have been added into the 1B category, including teachers, childcare workers and veterans. Public Health is routing these new groups to mass vaccination sites and continuing to prioritize seniors through the MVT efforts. This is a very dynamic situation, which changes almost daily. * Public Health —Seattle & King County Covid-19 Outbreak Summary—Tukwila The Seattle & King County COVID-19 Outbreak Summary Dashboard was down as of publication of this update. The dashboard is available at the following link: https://www.kingcounty.gov/depts/health/covid-19/data/daily-summary.aspx 19 20 Tukwila Fire Department Call Volume Report ti February '21 City of Tukwila Facilities Fin SU RAST Fd 14ALE ;In ;In Ilfh S2 Map Legend * City Fedlity • City Restraarn di Fire Station Police Fealty School Street Tukwila Park l Waterbody 1CkyUmrta ;In Sa • Please motet AIL lasrapnrtmttor . surtmca wether. smothery saner cored wether dlstrtiortIcR lac i1LLlQs ars. ram. numerous m.. stow an this summary map. 6sm dstaimd Comp Plan sec®oo for IMO Intormancrr. pg. 1 Disc Liam 10, MN. % Change in Call Volume Metrics (Rolling 12 Months) Change in Total Call Volume (%) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 -5% -57% -17% -51% -51% -36% -18% 1% -6% -5% -17% -39% -26% 52 0% 31% 20% 2% 7% -1% 6% -21% -5% 21% -18% 16% 3% 53 -9% 52% -9% -32% -29% -48% -26% 12% -30% 19% -31% -33% -17% 54 -5% 6% -6% -16% -11% -18% 1% 9% 1% 14% -7% -5% -3% OSA -5% -31% -40% -39% -33% -24% 6% -14% 15% -24% 9% 16% -15% All -5% -8% -10% -27% -26% -26% -7% -2% -5% 4% -13% -13% -12% , Change in EMS Call Volume (%) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 -16% -52% -16% -52% -56% _ -37% -24% -6% -21% 0% -23% -41% -30% 52 -11% 14% 15% 2% -23% -14% -2% -39% -24% 39% -25% 2% -8% 53 -7% 35% -5% -35% -34% -40% -20% 22% -40% 50% -26% -31% -15% 54 -5% -3% -3% -18% -13% -14% 1% 9% -5% 20% -1% -6% -4% OSA 0% -60% -24% -41% -45% -26% 2% 2% 5% -22% -21% 6% -20% All -8% -18% -6% -28% -32% -24% -8% -4% -16% 15% -16% -16% -14% , Change in Fire Call Volume (%) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 4% -75% -26% -35% -53% -26% 0% 36% 14% -24% 19% -30% -18% 52 64% 120% 33% 83% 60% 45% 110% 75% 167% -40% 13% 67% 59% 53 -11% -13% -21% 10% -38% -55% -22% -40% -5% -50% 33% -50% -26% 54 -35% 53% 0% 0% -4% -48% -19% 43% 50% -16% -38% 7% -6% OSA -14% 53% -48% -29% -14% -26% 37% -34% 19% -21% 69% 44% -6% All -5% 14% -22% -9% -21% -31% 5% 9% 28% -27% 12% 0% -6% Change in Service Call Volume (%) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 250% -80% 100% -86% 14% -44% 0% -25% 50% -11% -40% -60% -19% 52 0% 0% 200% -80% 800% N/A -71% 0% -33% 80% 0% 67% 18% 53 -80% 433% -33% -67% N/A -80% -100% 900% 33% 25% -67% 25% 7% 54 200% 133% -71% -25% 200% 500% 300% -75% 0% 29% -40% 0% 19% OSA -40% 300% -100% -60% -25% 100% -50% -50% N/A -75% 200% 200% -11% All 24% 107% -35% -61% 100% -13% -31% 0% 41% 10% -24% -4% 1% pg. 2 Area Jan 51 -5 # Change in Call Volume (Rolling 12 Months) Change in Total Call Volume (#) Feb Mar Apr May Jun Jul Aug Sep Oct -69 -54 -73 -44 -24 1 -7 -5 -20 Nov -21 Dec -58 12 Mos -379 52 0 19 13 1 4 -1 5 - 20 -3 12 - 12 10 28 53 -6 25 -7 -25 -24 -38 -21 7 -27 13 -23 -26 -152 54 - 8 10 - 10 - 27 - 18 - 28 1 15 2 19 - 11 -8 -63 OSA - 3 -22 - 27 - 26 - 24 - 19 All -22 -37 - 51 -131 - 135 -130 4 - 12 9 -21 5 12 -124 -35 -9 -26 18 -62 -70 -690 Change in EMS Call Volume (#) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 -13 -48 -14 -41 -57 -28 -22 -5 -15 0 -23 -45 -311 52 -7 7 8 1 -10 -8 -1 -30 -12 14 -14 1 -51 53 -3 13 -3 -22 -22 -21 -10 8 -25 22 -14 -18 -95 54 -6 -4 -5 -25 -19 -17 2 12 -7 21 -1 -9 -58 OSA 0 -33 -8 -18 -21 -11 1 1 2 -11 -9 3 -104 All -29 -65 -22 -105 -129 -85 -30 -14 -57 46 -61 -68 -619 a Change in Fire Call Volume (#) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 1 -18 -8 -7 -18 -8 0 8 4 -5 4 -8 -55 52 7 12 3 5 6 5 11 9 10 -6 1 6 69 53 -2 -1 -3 1 -6 -12 -5 -6 -1 -8 2 -7 -48 54 -8 10 0 0 -1 -16 -7 9 9 -4 -8 1 -15 OSA -3 8 -14 -5 -3 -9 7 -11 4 -7 9 8 -16 All -5 11 -22 -6 -22 -40 6 9 26 -30 8 0 -65 Change in Service Call Volume (#) Area Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 Mos 51 5 -4 2 -6 1 -7 0 -2 4 -1 -2 -6 -16 52 0 0 2 -4 8 2 -5 0 -1 4 0 2 8 53 -4 13 -2 -4 5 -4 -6 9 1 1 -6 1 4 54 6 4 -5 -2 2 5 6 -6 0 2 -2 0 10 OSA -2 3 -4 -3 -1 1 -3 -1 3 -3 4 2 -4 All 5 16 -7 -19 15 -3 -8 0 7 3 -6 -1 2 pg. 3 nn L J Synopsis of Above Metrics 1. New for January 2021: this report now evaluates a "rolling 12 months". For example, January 2021 is being compared to January 2020 while February — December 2020 is still being compared to February — December 2019. The column "12 Mos" compares February 2020 — January 2021 to February 2019 — January 2020. 2. This report tracks the frequency of calls within each station's geographic region. For any call that TFD is dispatched to outside of Tukwila city limits, "OSA" designates the Station area. OSA is an abbreviation for Outside Agency Assist. 3. Total TFD Call Volume in February '21 represented a decrease of 8% compared to February '20. In other words, February '21 had 37 fewer calls than February '20. 4. The February decrease in calls came from EMS (-18%, -65 calls). February '21 had two "other" calls: one pertaining to aircrafts and one "information -only" update. 5. Throughout this report the sum of EMS, Fire, and Service calls may not equal the "Total" number of calls for a given month. This is because there are a few infrequent call -types that either do not prompt a response (informational only) or do not cleanly fit into one of the three response types mentioned (for example: ALERT*, or aircraft troubles). 2020, YTD, has averaged 1.4 such "Other" calls per month. 6. The twelve months ending February '21 saw a decrease in call volume of 11% (-690 calls) compared to the prior 12 months. Additional notes: 1. Feb 2020 is a leap month with 3.57% more days than the previous three Febs. 2. Because of their infrequent occurrence, Fire and Service response calls are more subject to wilder "% Changes" than EMS responses. YTD, we've averaged just a few of these types of calls (combined) each day. An increase or decrease of just one of these types of calls per day would result in a change of about a third. This helps to explain some of the volatility in the graphs and charts. pg. 4 600 500 400 300 200 100 Total Monthly Call Volume « ;!e ]/)*2!`)j!$%]\)*!#)\)?%r/) gM 22ƒ}§/)$!2,`)?!?]®/ <VW 2016 2017 2018 2019 2020 2021 450 400 350 300 250 200 150 100 50 0 EMS Monthly Call VoEme !—§:7, -= 2112, 5el=«11211“-6 E2E<2 `)?±?%§/]»!`)?)?)§/] 2016 2017 2018 g\0\\l\2 =0 pg. 5 2.<1 0 \2 n, WCWU00 \ 2020 2021 All Calls by Year/Month Area 51 Calls n-1 Year Month EMS Fire Service Total Year Month EMS Fire Service Total 2016 January 377 84 21 482 2016 January 85 33 8 126 2016 February 361 65 25 456 2016 February 76 19 10 106 2016 March 392 93 29 519 2016 March 78 1 19 6 104 2016 April 361 86 16 464 2016 April 82 21 4 107 2016 May 381 85 22 489 2016 May 91 21 4 116 2016 June 352 111 22 489 2016 June 79 41 8 128 2016 July 393 110 29 535 2016 July 84 30 6 120 2016 August 363 140 25 532 2016 August 72 39 7 118 2016 September 326 79 21 429 2016 September 68 19 5 92 2016 October 388 70 25 483 2016 October 87 17 9 113 2016 November 339 73 21 433 2016 November 80 19 12 111 2016 December 329 82 28 440 2016 December 80 17 8 105 2017 January 324 89 34 448 2017 January 56 23 10 90 2017 February 350 66 56 475 2017 February 74 22 9 106 2017 March 407 92 23 522 2017 March 105 26 13 144 2017 April 350 72 36 459 2017 April 88 17 13 119 2017 May 353 100 21 474 2017 May 71 36 8 115 2017 June 390 87 27 508 2017 June 72 31 11 114 2017 July 362 143 19 526 2017 July 80 41 6 127 2017 August 391 111 28 531 2017 August 88 28 10 126 2017 September 338 98 17 456 2017 September 82 24 7 115 2017 October 377 77 20 477 2017 October 97 20 6 124 2017 November 396 95 34 526 2017 November 110 29 9 148 2017 December 372 73 24 469 2017 December 86 11 8 105 2018 January 375 77 21 475 2018 January 66 17 7 91 2018 February 345 56 30 433 2018 February 68 13 6 87 2018 March 360 61 27 448 2018 March 75 26 11 112 2018 April 357 75 13 447 2018 April 86 22 4 112 2018 May 362 101 20 485 2018 May 76 38 8 122 2018 June 380 112 32 527 2018 June 85 29 13 128 2018 July 346 116 24 489 2018 July 67 25 7 99 2018 August 374 142 16 532 2018 August 91 39 6 136 2018 September 380 91 20 499 2018 September 76 20 7 103 2018 October 376 88 23 487 2018 October 87 28 8 123 2018 November 360 73 27 465 2018 November 81 18 10 109 2018 December 352 44 30 430 2018 December 85 18 5 109 2019 January 379 93 31 504 2019 January 84 21 8 114 2019 February 354 83 48 488 2019 February 77 27 10 114 2019 March 386 101 20 508 2019 March 87 31 2 120 2019 April 375 70 31 477 2019 April 79 20 7 106 2019 May 399 104 15 520 2019 May 102 34 7 143 2019 June 350 131 23 507 2019 June 75 31 16 123 2019 July 382 121 26 533 2019 July 93 32 5 132 2019 August 368 102 26 501 2019 August 77 22 8 107 2019 September 365 93 17 478 2019 September 72 28 8 108 2019 October 311 110 29 453 2019 October 76 21 9 106 2019 November 376 69 25 475 2019 November 101 21 5 127 2019 December 425 82 23 535 2019 December 110 27 10 147 2020 January 351 96 21 469 2020 January 82 23 2 107 2020 February 367 76 15 459 2020 February 93 24 5 122 2020 March 364 79 13 457 2020 March 73 23 4 100 2020 April 270 64 12 346 2020 April 38 13 1 52 2020 May 270 82 30 385 2020 May 45 16 8 70 2020 June 265 91 20 377 2020 June 47 23 9 79 2020 July 352 127 18 498 2020 July 71 32 5 108 2020 August 354 111 26 492 2020 August 72 30 6 108 2020 September 308 119 24 452 2020 September 57 32 12 101 2020 October 357 80 32 471 2020 October 76 16 8 101 2020 November 315 77 19 413 2020 November 78 25 3 106 2020 December 357 82 22 465 2020 December 65 19 4 89 2021 January 322 91 26 447 2021 January 69 24 7 102 2021 February 302 87 31 422 . 2021 February 45 6 1 53 pg. 7 nn Area 52 Calls Area 53 Calls Year Month EMS Fire Service Total Year Month EMS Fire Service Total 2016 January 53 13 1 67 2016 January 49 12 3 64 2016 February 55 6 3 64 2016 February 52 7 8 70 2016 March 62 23 4 89 2016 March 56 17 8 85 2016 April 57 11 3 71 2016 April 50 17 3 71 2016 May 50 8 7 65 2016 May 58 23 6 88 2016 June 49 9 3 63 2016 June 45 26 4 76 2016 July 52 8 7 67 2016 July 63 17 7 89 2016 August 50 14 3 67 2016 August 49 18 6 77 2016 September 55 14 1 70 2016 September 41 13 10 66 2016 October 66 7 4 77 2016 October 52 21 2 75 2016 November 63 9 1 73 2016 November 48 8 1 57 2016 December 58 12 3 73 2016 December 43 16 7 66 2017 January 46 11 5 62 2017 January 41 19 7 67 2017 February 61 7 7 76 2017 February 52 10 20 83 2017 March 55 11 4 70 2017 March 64 15 3 82 2017 April 44 10 4 _ 58 2017 April 41 14 13 68 2017 May 58 13 2 73 2017 May 60 18 2 80 2017 June 59 16 2 77 2017 June 61 15 7 87 2017 July 67 24 4 95 2017 July 42 25 2 70 2017 August 54 13 7 74 2017 August 51 18 4 74 2017 September 43 12 2 57 2017 September 42 20 4 66 2017 October 45 7 2 54 2017 October 48 14 5 69 2017 November 38 11 3 52 2017 November 54 18 8 81 2017 December 44 12 1 57 2017 December 51 10 8 69 2018 January 69 11 2 83 2018 January 42 12 8 62 2018 February 63 11 8 82 2018 February 39 7 7 54 2018 March 60 5 3 68 2018 March 50 1 6 57 2018 April 60 12 3 75 2018 April 49 9 3 62 2018 May 51 10 2 63 2018 May 52 17 5 75 2018 June 59 12 7 78 2018 June 59 19 5 85 2018 July 60 11 2 74 2018 July 55 17 7 80 2018 August 58 18 4 80 2018 August 54 17 2 73 2018 September 61 9 4 74 2018 September 63 21 3 91 2018 October 55 15 6 76 2018 October 65 9 4 78 2018 November 62 10 6 78 2018 November 60 10 4 75 2018 December 56 1 4 61 2018 December 57 5 10 74 2019 January 58 13 1 72 2019 January 48 11 11 70 2019 February 46 10 7 65 2019 February 49 11 20 80 2019 March 55 9 1 65 2019 March 58 14 6 78 2019 April 49 6 5 61 2019 April 62 10 6 78 2019 May 44 10 1 55 2019 May 64 16 2 83 2019 June 58 11 69 2019 June 53 22 5 81 2019 July 60 10 7 77 2019 July 51 23 6 80 2019 August 77 12 7 96 2019 August 37 15 1 57 2019 September 51 6 3 60 2019 September 63 20 3 89 2019 October 36 15 5 56 2019 October 44 16 4 67 2019 November 56 8 4 68 2019 November 54 6 9 74 2019 December 50 9 3 62 2019 December 59 14 4 79 2020 January 61 11 6 78 2020 January 46 18 5 70 2020 February 49 10 3 62 2020 February 37 8 3 48 2020 March 63 12 3 78 2020 March 55 11 4 71 2020 April 50 11 1 62 2020 April 40 11 2 53 2020 May 34 16 9 59 2020 May 42 10 7 59 2020 June 50 16 2 68 2020 June 31 10 1 42 2020 July 59 21 2 82 2020 July 42 18 60 2020 August 47 21 7 76 2020 August 45 9 10 64 2020 September 39 16 2 57 2020 September 38 19 4 62 2020 October 50 9 9 68 2020 October 66 8 6 81 2020 November 42 9 4 56 2020 November 40 8 3 51 2020 December 51 15 5 72 2020 December 41 7 5 53 2021 January 54 18 6 78 2021 January 43 16 1 64 2021 February 56 22 3 81 . 2021 February 50 7 16 73 pg. 8 GO Area 54 Calls Year Month EMS Fire Service Total 2016 January 157 17 4 178 2016 February 147 19 2 169 2016 March 161 22 5 188 2016 April 148 26 4 178 2016 May 135 19 3 157 2016 June 141 18 3 163 2016 July 147 28 5 181 2016 August 147 41 6 194 2016 September 124 8 2 135 2016 October 134 14 5 153 2016 November 110 12 3 125 2016 December 115 19 7 141 2017 January 148 15 7 170 2017 February 132 11 18 161 2017 March 144 23 2 169 2017 April 133 18 2 153 2017 May 139 16 4 159 2017 June 165 16 4 185 2017 July 138 29 6 174 2017 August 149 30 2 181 2017 September 128 15 2 146 2017 October 143 17 6 166 2017 November 155 20 10 185 2017 December 150 27 4 181 2018 January 156 22 2 180 2018 February 134 12 5 151 2018 March 137 15 3 155 2018 April 131 19 3 153 2018 May 147 18 3 168 2018 June 151 26 6 183 2018 July 130 20 6 156 2018 August 128 31 3 162 2018 September 149 23 4 176 2018 October 130 22 4 156 2018 November 121 18 4 143 2018 December 123 12 8 143 2019 January 148 22 5 175 2019 February 146 10 5 161 2019 March 153 18 7 178 2019 April 141 17 9 167 2019 May 142 23 1 166 2019 June 123 33 1 157 2019 July 135 37 2 174 2019 August 129 21 8 158 2019 September 140 18 3 161 2019 October 106 25 7 138 2019 November 123 21 5 149 2019 December 154 14 5 173 2020 January 128 23 3 154 2020 February 133 19 3 155 2020 March 148 18 2 168 2020 April 116 17 6 139 2020 May 123 22 3 148 2020 June 106 17 6 129 2020 July 137 30 8 175 2020 August 141 30 2 173 2020 September 133 27 3 163 2020 October 127 21 9 157 2020 November 122 13 3 138 2020 December 145 15 5 165 2021 January 122 15 9 146 2021 February 129 29 7 165 Year Area "OSA" Calls Month EMS Fire Service Total 2016 January 33 9 5 47 2016 February 31 14 2 47 2016 March 35 12 6 53 2016 April 24 11 2 37 2016 May 47 14 2 63 2016 June 38 17 4 59 2016 July 47 27 4 78 2016 August 45 28 3 76 2016 September 38 25 3 66 2016 October 49 11 5 65 2016 November 38 25 4 67 2016 December 33 18 3 55 2017 January 33 21 5 59 2017 February 31 16 2 49 2017 March 39 17 1 57 2017 April 44 13 4 61 2017 May 25 17 5 47 2017 June 33 9 3 45 2017 July 35 24 1 60 2017 August 49 22 5 76 2017 September 43 27 2 72 2017 October 44 19 1 64 2017 November 39 17 4 60 2017 December 41 13 3 57 2018 January 42 15 2 59 2018 February 41 13 4 59 2018 March 38 14 4 56 2018 April 31 13 45 2018 May 36 18 2 57 2018 June 26 26 1 53 2018 July 34 43 2 80 2018 August 43 37 1 81 2018 September 31 18 2 55 2018 October 39 14 1 54 2018 November 36 17 3 60 2018 December 31 8 3 43 2019 January 41 26 6 73 2019 February 36 25 6 68 2019 March 33 29 4 67 2019 April 44 17 4 65 2019 May 47 21 4 73 2019 June 41 34 1 77 2019 July 43 19 6 70 2019 August 48 32 2 83 2019 September 39 21 60 2019 October 49 33 4 86 2019 November 42 13 2 57 2019 December 52 18 1 74 2020 January 34 21 5 60 2020 February 55 15 1 72 2020 March 25 15 40 2020 April 26 12 2 40 2020 May 26 18 3 49 2020 June 31 25 2 59 2020 July 43 26 3 73 2020 August 49 21 1 71 2020 September 41 25 3 69 2020 October 38 26 64 2020 November 33 22 6 62 2020 December 55 26 3 86 2021 January 34 18 3 57 2021 February 22 23 4 50 pg. 9 Call and Response Type Legend Org. CALL TYPE Literal Call Type Response Type ACCINF Acc with In] EMS ACCMDF ALS Inj Acc EMS ACCWAF VehAcc Inv Water EMS AFA Fire Alarm Fire AID Aid EMS AIDH Aid Call Hazard EMS AIDMD Aid Medic EMS AIDMDH Aid Medic EMS AIDSVC Aid Service EMS AIDUNK Unknown Aid Call EMS ALERTI Standby Aircraft Other ALERT2 Standby Aircraft Other BARK Beauty Bark Fire Fire BOAT Boat Acc/Assist EMS BRSH BrushFire No Exp Fire BRSHEX BrushFire Exp Fire CHIMNE Chimney Fire Fire CO CO Alarm EMS COMFIR Commercial Fire Fire CPR CPR in Progress EMS CPRF CPR in Progress EMS DERAIF Train Derailment EMS DROWNF Drowning EMS DUMP Dumpster No Exp Fire DUMPEX Dumpster Exp Fire ELECTR Electrical Fire Fire EXPLOS Explosion No Fir Fire HZEXPF Exp Susp Substan EMS HZINV Haz Mat Invest EMS HZLEAK Haz Mat Leak EMS ILBURN Illegal Burn Fire INFOF Info - Non Disp Other MCIIF MCI EMS nn Org. CALL TYPE Literal Call Type Response Type MCI2F MCI2 "11-19" PT EMS MEDIC MEDIC Mutual Aid EMS MINFIR Minor Fir NoThrt Fire MUTUAL Mutual Request Other NGASIN NatGas Lk Inside Fire NGASXT NatGas Lk Outsid Fire NONSTR NonThrt SmallFir Fire OBV Obvious EMS ODF Overdose EMS ODMDF Overdose Medic EMS ODORIN Odor Invest Service ODORXT Odor Invest Out Service POOLF Drowning Medic EMS RESCUE Rescue EMS RESFIR Residential Fire Fire RIVER River Rescue EMS SERVIC Non Aid Service Service SHACK Shack Shed Fire Fire SHOTMF Shooting Medic EMS SMOKXT Smoke Invest Out Fire SPILL Flammable Liquid EMS STABF Stabbing EMS STABMF Stabbing Medic EMS STORM Storm Service SUSFIR Poss Arson Out Fire SW FA Swfa Service UNKFIR Unk Type Fire Fire VEHCOM Comm Veh Fire Fire VEHEX Veh Fire W/Expo Fire VEHPAS Pass Veh Fire Fire WASH Washdown Service WIRES Power Lines Down Service pg. 10 JV COUNCIL AGENDA SYNOPSIS "s+a�' 41 Initials ITEM No. 1Meeting Date Prepared by Mayor's review Council review 0 3/8/21 VICKY 4.5.B. 01\\,___ _}.0 19Q8 ITEM INFORMATION STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 3/8/21 AGENDA ITEM TITLE December Financial Update including COVID-19 related data CATEGORY eI Mtg Discussion Date 3/8/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD 11 Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S General fund financial update including report out on COVID specific financial impacts as SUMMARY required in Resolution No. 1987 REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/8/21 MTG. DATE ATTACHMENTS 3/8/21 Informational Memorandum 3/2/21 31 32 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Vicky Carlsen, Finance Director CC: Mayor Ekberg DATE: March 2, 2021 SUBJECT: Preliminary year-end results for the general fund and select capital project funds Summary Resolution 1987 directed financial reporting on COVID-19 impacts twice a month. This report reflects the general fund and select capital project funds through December 31, 2020 The purpose of the general fund budgets to actuals report is to summarize for the City Council the general state of revenues and expenditures and to highlight significant items. The following provides a high-level summary of the general fund financial performance and includes select capital project funds. Since this is now a new year, the focus of this report will shift to preliminary year-end results. The General Fund Report is based on financial data available as of February 23, 2021 and includes December sales tax information. The amended budget noted throughout the report includes the original adopted budget and mid -biennium budget amendments approved in 2019 and 2020. In the report on the next page, General Fund revenues and expenditures are reflected through December 31, 2020. 33 INFORMATIONAL MEMO Page 2 Revenues, Expenditures, and Fund Balance CITY OF TUKWILA GENERAL FUND As of December 31, 2020 34 2019 2020 Variance Year -to -Date Actuals Amended Annual Budget Year -to -Date Actuals Budget vs. Actual Percent of Budgeted Year -End Revenue General Revenue Property Taxes $ 15,550,555 $16,416,911 $ 16,211,809 $ (205,102) 98.8% Retail Sales Tax 19,916,461 19,910,676 16,310,144 (3,600,532) 81.9% Use Tax 722,985 690,000 822,512 132,512 119.2% Admissions Tax 926,523 870,000 346,134 (523,866) 39.8% Utility Taxes 3,642,021 4,924,610 4,240,904 (683,706) 86.1% Interfund Utility Tax 2,358,608 2,412,000 2,153,573 (258,427) 89.3% Gambling/Excise Taxes 4,067,959 4,426,000 2,758,279 (1,667,721) 62.3% Total General Revenue 47,185,112 49,650,197 42,843,355 (6,806,842) 86.3% Licenses and Permits Business Licenses & Permits 3,961,299 4,612,400 4,928,473 316,073 106.9% Rental Housing License 39,523 45,000 50,483 5,483 112.2% Building Permits and Fees 2,115,648 2,127,494 1,957,878 (169,616) 92.0% Total Licenses and Permits 6,116,469 6,784,894 6,936,834 151,940 102.2% Intergovernmental Revenue Sales Tax Mitigation 655,127 - - - Seattle City Light Agreement 2,318,080 2,470,000 2,311,379 (158,621) 93.6% State Entitlements 493,631 446,250 538,633 92,383 120.7% Grants 727,925 1,570,516 1,011,900 (558,616) 64.4% Total lntergov't Revenue 4,194,763 4,486,766 3,861,911 (624,855) 86.1% Charges for Services General Government 58,138 58,532 28,624 (29,908) 48.9% Security 1,248,463 1,622,000 1,599,623 (22,377) 98.6% Transportation (10,363) 79,000 (51,640) (130,640) -65.4% Plan Check and Review Fees 1,519,455 1,168,675 772,480 (396,195) 66.1% Culture and Rec Fees 525,919 621,000 71,024 (549,976) 11.4% Total Charges for Services 3,341,613 3,549,207 2,420,112 (1,129,095) 68.2% Fines and Penalties 186,717 291,718 139,438 (152,280) 47.8% Miscellaneous Revenue 1,345,098 1,214,156 946,197 (267,959) 77.9% Indirect cost allocation 2,545,644 2,637,288 2,637,289 1 100.0% Ongoing Revenue 64,915,416 68,614,226 59,785,136 (8,829,090) 87.1% Transfer from Contingency - 700,000 - (700,000) 0.0% Transfer from Urban Renewal - 600,000 400,000 (200,000) 66.7% Total Revenue 64,915,416 69,914,226 60,185,136 (9,729,090) 86.1% 34 INFORMATIONAL MEMO Page 3 CITY OF TUKWILA GENERAL FUND As of December 31, 2020 Percent of year completed: 100.0% The City's financial reserve policy states that unreserved general fund ending fund balance shall equal or exceed 18% of the previous year general fund revenue. Projected ending fund balance exceeds the balance of $11,598,531 required by the City's reserve policy by over $2 million. However, it should be noted that these are still preliminary figures and this amount will change before 2020 is officially closed. Total General Fund revenue through December 31st was $60.2 million and expenditures totaled $59.7. A budgeted transfer from the general fund to the PW Shops fund for $2.8 million did not occur. 35 2019 2020 Variance Year -to -Date Actuals Amended Annual Budget Year -to -Date Actuals Budget vs. Actual Percent of Budgeted Year -End Expenditures City Council 381,903 445,312 351,427 (93,885) 78.9% Mayor's Office 2,493,651 2,742,111 2,382,631 (359,480) 86.9% Administrative Services 1,987,279 2,220,662 2,073,500 (147,162) 93.4% Finance 2,392,462 2,802,249 2,357,270 (444,979) 84.1% Legal 654,866 710,730 654,286 (56,444) 92.1% Recreation 3,352,811 3,464,074 2,574,885 (889,189) 74.3% Parks Maintenance 1,678,360 1,682,579 1,603,883 (78,696) 95.3% Community Development 3,556,063 3,859,081 3,163,700 (695,381) 82.0% Court 1,297,382 1,345,060 1,274,472 (70,588) 94.8% Police 18,907,947 19,390,720 17,526,845 (1,863,875) 90.4% Fire 12,562,278 13,261,272 12,740,006 (521,266) 96.1% Information Technology 1,977,992 2,144,159 1,899,498 (244,661) 88.6% Public Works 3,780,318 3,995,760 3,508,068 (487,692) 87.8% PW Street Maintenance 3,834,767 3,269,041 2,749,795 (519,246) 84.1% Total Department Expenditures 58,858,079 61,332,810 54,860,267 (6,472,543) 89.4% Transfers - Debt Service 3,661,986 3,637,190 3,490,499 (146,691) 96.0% Transfers - Capital, Other 2,369,600 4,421,950 1,350,000 (3,071,950) 30.5% Transfers - Contingency 162,311 210,000 - (210,000) 0.0% Total Transfers 6,193,897 8,269,140 4,840,499 (3,428,641) 58.5% Total Expenditures 65,051,976 69,601,950 59,700,766 (9,901,184) 85.8% Change in Fund Balance 312,276 172,094 Beginning Fund Balance 13,828,530 13,828,530 Ending Fund Balance $ 14,140,806 $ 14,000,624 Percent of year completed: 100.0% The City's financial reserve policy states that unreserved general fund ending fund balance shall equal or exceed 18% of the previous year general fund revenue. Projected ending fund balance exceeds the balance of $11,598,531 required by the City's reserve policy by over $2 million. However, it should be noted that these are still preliminary figures and this amount will change before 2020 is officially closed. Total General Fund revenue through December 31st was $60.2 million and expenditures totaled $59.7. A budgeted transfer from the general fund to the PW Shops fund for $2.8 million did not occur. 35 INFORMATIONAL MEMO Page 4 Sales Tax Sales tax revenue through December is $16.31 million and exceeded year-end projections by $100 thousand. Sales tax revenues continues to be impacted by COVID-19 but has been recovering faster than originally expected. The chart below graphically compares sales tax revenue in 2020 to 2019 revenue. 2,500,000 2,000, DDD 1,500,000 1,000,000 500,000 0 Sales Tax Revenue 2019 vs. 2020 Jan F Mar Apr May Jun Jul Aug Sep Oct NOV LLE_ — 2019 - 2020 The table below compares 2019 to 2020 monthly sales tax revenues. While sales tax revenues are exceeding the pandemic budget forecasts, actual sales tax revenues continue to trail prior year Sales Tax Revenues 2019 2020 $ Change % Change Jan 1,376,700 1,346,392 (30,308) -2.2% Feb 1,321,327 1,147,961 (173,367) -13.1% Mar 1,700,887 1,325,708 (375,179) -22.1% Apr 1,543,385 991,702 (551,684) -35.7% May 1,541,774 1,156,386 (385,388) -25.0% Jun 1,870,205 1,230,374 (639,831) -34.2% Jul 1,686,655 1,524,692 (161,963) -9.6% Aug 1,659,599 1,408,596 (251,003) -15.1% Sep 1,796,805 1,481,525 (315,280) -17.5% Oct 1,732,017 1,407,342 (324,675) -18.7% Nov 1,687,457 1,461,993 (225,465) -13.4% Dec 2,132,567 1,827,474 (305,093) -14.3% YTD Total 20,049,378 16,310,144 (3,739,234) -18.7% 36 INFORMATIONAL MEMO Page 5 Overtime Police and Fire accounted for $1.33 million of the $1.37 million of overtime expenditures through October. The public safety departments began the year with overtime at pre -pandemic levels and reduced their overtime when budget constraints were introduced in March 2020. Increased overtime in May, June and July were the results of maintaining minimum staffing levels in the fire department as well as some overtime incurred related to the lootings and protests occurring in the City. It should also be noted that some contractual overtime incurred by both Police and Fire is reimbursable and the City is monitoring and billing as needed. Lootings Twenty-six businesses were broken into at the end of May and beginning of June. The mass lootings required a strong police presence that resulted in overtime costs. Fire staff were also on standby while Public Works incurred some costs related to closing streets. BUDGETED I UNBUDGETED BUDGETED I UNBUDGETED MAY JUNE Transfers The transfers line includes budgeted transfers for debt service and certain capital projects. Transfers through December account for only 58.5% of the amended budget. It should be noted, because of existing funds in the PW Shops fund, no transfers from the general fund for this project have been required to date. The proposed 2021-2022 biennial budget includes a plan to finance the general fund portion of this project rather than utilizing a pays -as -you go approach. COVID Expenditures General Fund expenditures related to the COVID-19 pandemic began to be incurred in March. These expenditures totaled $984,547 through December 31st and are reported by department in the schedule below. COVID related expenditures in salaries and benefits include time dedicated to the emergency operations center (EOC) as well as time spent analyzing the financial impacts of the pandemic. Overtime and supplies are for time outside of normal operations spent in the EOC as well as time responding directly to COVID-19 related activities. Supplies are for additional PPE and disinfectant supplies. Unbudgeted costs can be applied against CARES Act funding or FEMA funding and will not affect ending fund balance. Budgeted salaries and benefits for time that has been redirected to responding to the pandemic could qualify for reimbursement from CARES Act funding. Any reimbursement for budgeted salaries and benefits would reduce the need for contingency funds because the City had not received confirmation that CARES Act funding would be available. 37 Salaries and Salaries and Department Benefits Overtime Benefits Overtime Total Police $ - $ 24,994 $ - $ 36,573 $ 61,567 Fire - 435 - 1,003 1,438 Street Maintenance -- 2,064 - 2,064 Total $ - $ 25,429 $ 2,064 $ 37,576 $ 65,069 Transfers The transfers line includes budgeted transfers for debt service and certain capital projects. Transfers through December account for only 58.5% of the amended budget. It should be noted, because of existing funds in the PW Shops fund, no transfers from the general fund for this project have been required to date. The proposed 2021-2022 biennial budget includes a plan to finance the general fund portion of this project rather than utilizing a pays -as -you go approach. COVID Expenditures General Fund expenditures related to the COVID-19 pandemic began to be incurred in March. These expenditures totaled $984,547 through December 31st and are reported by department in the schedule below. COVID related expenditures in salaries and benefits include time dedicated to the emergency operations center (EOC) as well as time spent analyzing the financial impacts of the pandemic. Overtime and supplies are for time outside of normal operations spent in the EOC as well as time responding directly to COVID-19 related activities. Supplies are for additional PPE and disinfectant supplies. Unbudgeted costs can be applied against CARES Act funding or FEMA funding and will not affect ending fund balance. Budgeted salaries and benefits for time that has been redirected to responding to the pandemic could qualify for reimbursement from CARES Act funding. Any reimbursement for budgeted salaries and benefits would reduce the need for contingency funds because the City had not received confirmation that CARES Act funding would be available. 37 INFORMATIONAL MEMO Page 6 COVID-19 Related Expenditures BUDGETED I UNBUDGETED Department Salaries and Benefits Overtime Supplies Department Total General Fund Council $ 1,784 $ - $ - $ 1,784 Mayor 87,818 - 34,042 121,860 Admin Services 43,120 - 512 43,632 Finance 39,433 386 1,157 40,976 Recreation 425,541 - 40,214 465,755 DCD 3,712 - 2,301 6,013 Court 114 137 5,307 5,558 Police 74,676 19,809 12,738 107,223 Fire 46,945 12,995 19,607 79,547 TIS 390 - 42,392 42,782 Public Works 6,673 318 18,334 25,325 Park Maintenance 38,691 - 2,421 41,112 Street Maintenance -- 2,980 2,980 Total General Fund $ 768,897 $ 33,645 $ 182,005 $ 984,547 In addition to COVID spending in the general fund, the Public Safety Plan has incurred approximately $650 thousand to date in costs directly related to the pandemic. Because these costs are associated with COVID-19, the City is able to request reimbursement from CARES Act funding to cover these costs. It should be noted that the change orders specific to COVID-19 were funded with contingency that is built into the project budgets. The change orders are not increasing the total budget allocated to each project. 38 INFORMATIONAL MEMO Page 7 Selected Capital Projects Funds Residential Streets The most impactful issue in the 103 fund relates to the 42nd Ave S and 53rd Ave S roadway projects. Both projects are completed and are awaiting final closeout and payments to contractors. The 2020 budget amendment included two transfers; a transfer of $400 thousand from the urban renewal fund and reallocated solid waste utility tax revenue (funds dedicated to road projects). Costs are now expected to be incurred in 2021. Arterial Streets 42nd Ave S Bridge: Council approved the TranTech Engineering 30% design contract on November 2, 2020 for $1,078,487.00 and a Notice to Proceed was issued November 17, 2020. S 119th St Ped Bridge painting: This project is included in the 2021 Capital Improvement Program and is now scheduled for 2024. Overlay: The 2020 Overlay and Repair Program included only the two highest priority overlay projects. Overlay has been completed for 2020 for $277,220.01 and accepted and closed by Council on December 14, 2020. General Government Improvement Siding repair at TCC: Project has been completed and waiting on final prevailing wage documentation in order to close out the project. Facilities Study.' This project has been put on hold for now due to the continuing COVID-19 health emergency. 39 INFORMATIONAL MEMO Page 8 City of Tukwila Residential Street Fund 103 - Revenue and Expenditures Year -to -Date as of December 31, 2020 40 2019 2020 Year -to -Date Actuals Amended Annual Budget Projected Year- End Year -to -Date Projected vs. Actuals YTD Actual" Percent of Pro ected 1 Year -End REVENUE: General Revenue Solid Waste/Recycling Utility Tax 36,953 - 550,000 550,000 0 100.0% Total Intergovernmental Revenue 36,953 - 550,000 550,000 - 1 Intergovernmental Revenue Indirect Federal - SRTS - 3,454,000 -- - 0% State Grant - Macadam 1,099,038 947,000 -- - 0% State Entitlements - MVFT Cities 294,958 290,000 170,000 100,816 69,184 59.3% Total Intergovernmental Revenue 1,393,996 4,691,000 170,000 100,816 69,184 59.3% Miscellaneous Revenue ** Charges for services 1,226,221 - - - - 0.0% Investment earnings 1,860 20,000 - - - 0.0% Total Miscellaneous Revenue 1,228,081 20,000 - - - 0.0% Transfers In 1,850,000 1,050,000 400,000 400,000 - 100.0% Total Revenues 4,509,030 5,761,000 1,120,000 1,050,816 69,184 93.8% EXPENDITURES: 46thAve Safe Routes to School - 1,832,000 - -- 0.0% Macadam Rd S Complete Street - 747,000 - -- 0.0% S 152nd St Safe Routes to School - 1,622,000 - -- 0.0% Traffic Calming/Residential Safety 165,616 400,000 50,000 80,667 (30,667) 161.3% 53rd Ave S 2,317,293 500,000 500,000 381,332 118,668 76.3% 42nd Ave S Ph III Wetland Monitoring 1,192 - 3,011 15,559 (12,548) 516.7% 42nd Ave S Phase III (SC Blvd -160) 1,142,651 600,000 593,763 350,053 243,710 59.0% Interfund Loan Repayment - - 0.0% Total Expenditures 3,626,752 5,701,000 1,146,774 827,611 319,163 72.2% Change in fund balances 60,000 (26,774) Beginning Fund Balance 51,544 141,586 Ending Fund Balance - 111,544 114,812 40 INFORMATIONAL MEMO Page 9 City of Tukwila Arterial Street Fund 104 - Revenue and Expenditures Year -to -Date as of December 31, 2020 41 2019 2020 Year -to -Date Actuals Amended Projected Year- Year -to -Date Projected vs. Percent of Annual End Actuals YTD Actual"" Projected Budget Year -End REVENUE: General Revenue Parking Tax #NAME? 470,000 200,026 192,655 7,371 96.3% MVFT Cities 149,889 137,000 92,483 127,356 (34,873) 137.7% Real Estate Excise Taxes 629,244 500,000 500,000 320,567 179,433 64.1% Total General Revenue #NAME? 1,107,000 792,509 640,578 151,931 80.8% Charges for Services Park irrpact Fees 1,359,533 300,000 -- - 0.0% Traffic Irrpact Fees 547,889 213,000 70,564 406,731 (336,167) 576.4% Total Charges for Services 1,907,422 513,000 70,564 406,731 (336,167) 576.4% Intergovernmental Revenue Federal Grants 1,366,552 6,724,000 2,811,834 1,113,575 1,698,259 39.6% State Grants 13,966 2,253,000 160,000 224,757 (64,757) 140.5% Total Charges for Services 1,380,517 8,977,000 2,971,834 1,338,332 1,633,502 45.0% Miscellaneous Revenue Investment earnings 54,890 20,000 20,000 13,462 6,538 67.3% Contributions/Donations 7,400 30,000 17,533 18,733 (1,200) 106.8% Total Miscellaneous Revenue 62,290 50,000 37,533 32,194 5,339 85.8% Total Revenues #NAME? 10,647,000 3,872,440 2,417,835 1,454,605 62.4% EXPENDITURES: Overhead (Salaries & Benefits) 225,087 485,382 - 273,297 (273,297) 0.0% Wetland Monitoring (various) 4,969 - 40,000 35,417 4,583 88.5% BAR over Airport Way Seismic Retrofit 324,405 2,614,000 1,441,000 680,526 760,474 47.2% TIB Channelization Study 20,832 - 19,920 19,920 0 100.0% Transportation Conp Bement Ran- 200,000 1,338 198,662 0.7% TUC Ped/Bicycle Bridge 288,097 - 1,505 1,505 (0) 100.0% Boeing Access Road Bridge Rehab 1,184,848 - 16 16 - 100.0% Strander Boulevard Extension 143,487 877,566 625,000 625,428 (428) 100.1% S 140th St Intersection Improvements 241,316 - - - - 0.0% S 144th ST Phase II 19,941 - 161 161 - 100.0% S 196th/200th St Bridge 123,386 - 1,304 1,304 - 100.0% West Valley Highway 28,813 3,195,000 509,000 455,825 53,175 89.6% 42nd Ave S Bridge Replacement 18,652 1,600,000 200,000 97,489 102,511 48.7% Annual Overlay 1,281,409 1,400,000 517,000 485,692 31,308 93.9% Annual Bridge Inspections 29,720 335,000 335,000 32,928 302,072 9.8% Annual Traffic Signals 14,655 125,000 62,000 44,829 17,171 72.3% Other Msc. Capital Projects 63,355 792,000 2,025 16,242 (14,217) 802.1% Transfer Park Impact Fees to 301 -- 675,106 - 675,106 0.0% Total Expenditures 4,012,973 11,423,948 4,629,037 2,771,918 1,857,119 59.9% Change in fund balances (776,948) (756,597) Beginning Fund Balance 1,187,826 2,083,854 Ending Fund Balance 410,878 1,327,257 41 INFORMATIONAL MEMO Page 10 City of Tukwila General Government Improvements Fund 303 - Revenue and Expenditures Year -to -Date as of December 31, 2020 ** This column reflects amounts needed to be collected/expended to meet year-end projections 42 2019 2020 Year -to -Date Actuals Amended Projected Year -to -Date Projected vs. Percent of Annual Year -End Actuals YTD Actual** Projected Budget Year -End REVENUE: Miscellaneous Revenue Investment earnings 10,586 500 4,000 4,269 269 106.7% Total Miscellaneous Revenue 10,586 500 4,000 4,269 269 106.7% Transfers In 200,000 200,000 -- - 0.0% Total Revenues 210,586 200,500 4,000 4,269 269 2.1% EXPENDITURES: City Hall Siding/Roof Repair - 50,000 -- - 0.0% TCC Siding/Roof Repair - 100,000 128,601 116,589 (12,012) 90.7% 2020 Facilities Study - 300,000 -- - 0.0% [Asc. Projects (including salaries & benefits) 17,772 208,015 31,684 31,684 (0) 100.0% Install No Parking Signs at 6200/6300 Bl 8.759 2.026 2,026 Fire Station 54 Flooring 7.629 6300 Bldg. Dry Fire Sprinkler System - 29,658 29,658 City Facilities Mitigation 1,384 - - Total Expenditures 17,772 658,015 160,285 148,273 (12,012) 92.5% Change in fund balances (457,515) (156,285) Beginning Fund Balance 525,166 656,306 Ending Fund Balance 67,651 500,021 ** This column reflects amounts needed to be collected/expended to meet year-end projections 42 COUNCIL AGENDA SYNOPSIS k‘)* -1 Initials ITEM No. �1- Meeting Date Prepared by Mayor's review Council review 3/8/21 DCS w).(\fr 0 1908 ITEM INFORMATION STAFF SPONSOR: DEREK SPECK ORIGINAL AGENDA DATE: 3/8/ 21 AGENDA ITEM TITLE Representation on Tukwila Village Community Development Association CATEGORY 11 Mtg Discussion Date 3/8/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PlC SPONSOR'S This item is an opportunity for the Council to provide direction regarding the City's SUMMARY participation on the board of directors of the Tukwila Village Community Development Association. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance A ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ DATE: 3/1/21 COMMITTEE CHAIR: HOUGARDY Planning & Community Dev. Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE No Recommendation; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/8/21 MTG. DATE ATTACHMENTS 3/8/21 Informational Memorandum dated 2/23/21 Minutes from the Planning and Community Development Committee meeting of 3/1/21 43 44 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development Committee FROM: Derek Speck, Economic Development Administrator CC: Mayor Ekberg DATE: February 23, 2021 SUBJECT: Representation on Tukwila Village Community Development Association ISSUE Staff is seeking Council direction on City representation on the board of directors of the Tukwila Village Community Development Association. BACKGROUND In 2007 the City Council adopted a vision for Tukwila Village. The vision intended for Tukwila Village to be a welcoming place where all residents can gather and connect with each other. It was intended as an active, vibrant, mixed-use development that would include elements such as a library, retail, restaurants, public meeting space, and an outdoor plaza and could include other elements such as office, live/work, and residential space. Tukwila Village was intended as a privately owned development that would not be under City control but would have some spaces as community amenities. In order to accomplish the vision, in 2012 the City Council approved a Disposition and Development Agreement (DDA) with the developer of Tukwila Village that set out the deal terms to accomplish that vision. To achieve community access on private property, Section 2.8 of the DDA provided for the creation of an independent, community based non-profit organization that would, through a lease agreement, manage, operate, maintain, and promote the use of the community room with kitchen and plaza to serve as community amenities to benefit not only the privately owned property of the Tukwila Village development but also the community at large. The property owner, Sustainable Housing for Ageless Generations (SHAG), and the City cooperated to create the community organization and in 2018 created the Tukwila Village Community Development Association (TVCDA) as a Washington State non-profit corporation. It was created as its own legal organization and is not a board, commission, or other type of entity controlled by the City of Tukwila. During the creation process, the three organizations realized the mission of the non-profit should be broader than just managing the community facilities and so patterned it after community development associations. Its articles of incorporation describe the mission which includes the following: "to improve the social welfare, including the physical, emotional, and economic health, of members of the public in the City of Tukwila and the residents of Tukwila Village by promoting arts, economic development, education, health, and community building." One could summarize TVCDA's mission as "to improve the quality of life for the Tukwila community." 45 INFORMATIONAL MEMO Page 2 In 2018 the TVCDA Board adopted bylaws that provide for the property owner and the City to each appoint one member to the Board of Directors. This was intended to ensure the TVCDA Board would balance the interests of the property owner and community. The initial two directors were named in the articles of incorporation with Mayor Ekberg as the City's representative. This enabled the formation to proceed quickly and indicated the importance of this non-profit as a way to attract others to join the Board. The Mayor continues to serve in that role. DISCUSSION This item is being brought to the Council to understand if the Council would like to have a role in the City's future appointment to the TVCDA Board of Directors. Staff sees four main options: (1) Although TVCDA is not a City board or commission, the Mayor could appoint the City's representative and the Council could confirm the appointment which would follow the City's standard process for appointments to City boards and commissions. Appointees could include any City elected official, a staff member, a resident, or anyone else. (2) The Council could express intent that this position is to be filled by an elected official (either the Mayor or a Councilmember) with the latter to be appointed by the Council. (3) The Council could decide the City should not participate. (4) The Council does not have to take a position. The decision for City participation would continue to rest with the Administration. Some of the reasons in favor of the first two options is because it gives the City a stronger position through which to influence the work and board composition of TVCDA. It is a method to influence the policies for managing the community spaces at Tukwila Village to serve the whole community. TVCDA also has a broader mission than managing the community spaces and it is a way for the City to have an integral role in achieving TVCDA's broader mission. One of the main reasons in favor of the third option, is that the City may prefer to not have a direct connection to setting policies for public use of the community spaces at Tukwila Village, especially because those policies can be controversial. In addition, participation in any organization requires a commitment of time. FINANCIAL IMPACT No financial or budget impact. RECOMMENDATION The Committee is being asked to provide direction on the four options above and forward a recommendation to the March 8, 2021 Committee of the Whole meeting for discussion. ATTACHMENTS None 46 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes March 1, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Derek Speck, Jack Pace, Jaimie Reavis, Minnie Dhaliwal, Niesha Fort -Brooks, Rachel Bianchi, Stacy Hansen, Laurel Humphrey Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Representation on Tukwila Village Community Development Association Board *Staff is seeking Council direction on how the City representative on the TVCDA Board of Directors is determined. Currently the Mayor serves in this role. Committee Recommendation No recommendation. Forward to March 8, 2021 Committee of the Whole. B. King County Growth Targets & Buildable Lands Analysis Staff presented King County's Buildable Lands Analysis for Tukwila, which shows Tukwila's capacity to receive development to accommodate growth targets for housing and jobs. Committee members agreed with the target baselines of 5,612 (up to 6,500) for housing and 14,760 for jobs. Committee Recommendation Discussion only. C. Housing Action Plan Staff briefed the Committee on the progress of the Transit Oriented Development Housing Action Plan and recommended strategies, which was funded by HB 1923. Committee Recommendation Discussion only. D. King County Health through Housing Program Staff is seeking Committee direction on next steps for King County's Health through Housing Program, as the County is seeking partnership from cities. Committee members agreed that they have a lot of questions about the program and potential community impacts that will need to be addressed at the Committee level. Committee Recommendation Return to Committee. 47 48 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/08/21 JR Project 03/08/21 03/15/21 JR ❑ Ordinance Mtg Date Azvard 03/15/21 ❑ Public Hearing Mtg Date ❑ Other Meg Date CATEGORY 11 Discussion 11 Bid Meg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police 11 PIF SPONSOR'S The Public Works Fleet and Facilities Shop Tenant Improvement Project was advertised for SUMMARY bids on January 7, 2021. Eleven bids were opened February 4, 2021 with the low bid of $4,427,221.00 from Lincoln Construction, Inc. Two lowest -bid general contractors rescinded their bids, however Lincoln was able to confirm its lowest bid and obtain the proper scope of work as requested. Council is being asked to award the bid to Lincoln Construction, Inc. in the amount of $4,427,221.00. ITEM INFORMATION ITEM No. 5.D. 49 STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 03/08/21 AGENDA ITEM TITLE Public Works Fleet and Facilities Tenant Improvement Bid Award to Lincoln Construction, Inc. Project 03/08/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date Azvard 03/15/21 ❑ Public Hearing Mtg Date ❑ Other Meg Date CATEGORY 11 Discussion 11 Bid Meg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police 11 PIF SPONSOR'S The Public Works Fleet and Facilities Shop Tenant Improvement Project was advertised for SUMMARY bids on January 7, 2021. Eleven bids were opened February 4, 2021 with the low bid of $4,427,221.00 from Lincoln Construction, Inc. Two lowest -bid general contractors rescinded their bids, however Lincoln was able to confirm its lowest bid and obtain the proper scope of work as requested. Council is being asked to award the bid to Lincoln Construction, Inc. in the amount of $4,427,221.00. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 02/22/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Department of Public Works Forward to Committee of the Whole & Regular Council Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $4,963,800.19 (with tax) $6,082,547.92 $ Fund Source: 306 PUBLIC WORKS SHOPS, PAGE 56, 2021 CIP Comments: Contract $4,427,221.00 plus sales tax of $536,579.19=$4,963,800,19 MTG. DATE RECORD OF COUNCIL ACTION 03/08/21 03/15/21 MTG. DATE ATTACHMENTS 03/08/21 Informational Memo dated 02/19/21 PowerPoint with Schematic drawings (requested at 2/22/21 TISC) 2021 CIP page 56 Budget Ordinance No. 2641, page 1 Bid Tabulation Minutes from Transportation and Infrastructure Committee meeting of 02/22/21 3/15/21 49 50 City of Tukwila Allan Ekberg, Mayor Ptth bir Works ticpnrtrment - Hari Ponnekanti, Director/Cry Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director CC: Allan Ekberg, Mayor DATE: February 19, 2021 SUBJECT: Public Works Fleet and Facilities Tenant Improvement Project Project No. 91630601 Bid Award Issue Award the bid for construction of the Public Works Fleets and Facilities Tenant Improvement Project. Background On December 7, 2020, the City Council directed Public Works to seek bids for the Fleet and Facilities Tenant Improvement Project, as included in Ordinance No. 2641 for the 2021/2022 Biennial Budget (attached). Background information and history on the Public Works Fleet and Facilities Project can be found at the September 14, 2020 Committee of the Whole meeting minutes and the 2021-2022 Biennial Budget Work Sessions. Analysis A call for bids was advertised for the Public Works Fleets and Facilities Shops Tenant Improvement Project on January 7, 2021. Eleven bids were opened on February 4, 2021. The confirmed lowest responsible bidder was Lincoln Construction, Inc., with a bid amount of $4,427,221.00. The Engineer's Estimate was $5,142,515.00. The two lowest -bid general contractors rescinded their bids based on the withdrawal of their common plumbing/HVAC subcontractor's withdrawal of its erroneously low bid. Lincoln, now the apparent low bidder, was able to reprocure its plumbing/HVAC scope of work while confirming its original bid amount. Lincoln's bid submittal was deemed to be complete and responsive, with the plumbing/HVAC substitution. At least five of the seven lowest general bidders had relied on the common plumbing/HVAC subcontractor that withdrew. The City is getting the true low bid on the project from Lincoln. The Public Works Fleets and Facilities Shops project scope of work includes: • Seismic upgrades to the existing building to meet life safety occupancy • HVAC upgrades, vehicle exhaust, weld exhaust, controls • Plumbing, trench drains, oil/water separator, emergency eye/shower • Interior offices/locker rooms/showers • Electrical: fire alarm, lighting, outlets • Fire protection • Replace existing overhead doors in poor condition • Provide motorized openers at all overhead doors 51 Public Works Shops Part 1 of 2 Page 2 • Provide new backflow preventer at water line entry • Provide overhead pipe from water service entry to reduce pressure valve in paint booth • Provide new piping to hose bibs, abandon below grade water pipes • Replace below slab sanitary sewer line from locker rooms to exterior connection • Sawcut existing concrete slab, excavate and pour back concrete for sewer connection • Provide 450kw emergency generator to provide backup power for building operations (alternate 1) Shiels Obletz Johnson's project manager, SHKS Architects project architect, and the Council's PMQA consultant Steve Goldblatt, all recommend Lincoln Construction, Inc., as very experienced on this sized public project. Located in Spanaway, Lincoln <lincolnnw.com> has a good reputation with many public entities. Financial Impact and Bid Summary Engineer's Construction Bid Amount Estimate Budget Lincoln Construction Inc. $4,427,221.00 $5,142,515.00 Contingency 20% 885,444.20 Subtotal $5,312,665.20 Sales Tax (10.1%) 536,579.19 Total $5,849,244.39 $6,082,547.92 (Project Budget: $8,567,000.00) Project Schedule The project team has procured the required permits and the project duration is stipulated to be 242 calendar days. From the date of the notice to proceed, construction will begin in March, with anticipated project completion and staff moving in around December 2021. Recommendation Council is being asked to award the construction of the Public Works Fleet and Facilities Tenant Improvement Project to Lincoln Construction, Inc., for a total contract amount of $4,427,221.00 and grant budget authority to the Project Management Team up to the amount of $5,849,244.39 (20% contingency and 10.1% sales tax) and consider this item as new business at the March 1, 2021, Regular Council Meeting. Attachments: 2021 CIP page 56 Budget Ordinance No. 2641, page 1 Bid Tabulation https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02-22-21/PSP - PW Fleet & Fac- Bid Award/info memo PW Shops TI Bid Award 0221.docx 52 EXISTING CONDITIONS NEW FACILITY FRONT OFFICE MAIN VEHICLE MAINTENANCE AREA TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING Cr)(71 OFFICE MEZZANINE 440. "W74040, FORMER PAINT SHOP SHKSARCHITECTS 01 EXISTING CONDITIONS EXISTING TPW FACILITY - GEORGE LONG FRONT OFFICE VEHICLE MAINTENANCE AREA TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING OFFICE MEZZANINE VEHICLE MAINTENANCE AREA SHKSARCHITECTS FLOOR PLANS SCOPE OF WORK RECORD / FILE STORAGE MEZZANINE FLOOR PLAN HVAC UPGRADES ->► INTERIOR OFFICES/ LOCKER ROOMS/ SHOWERS PROVIDE NEW BACK- FLOW PREVENTER AT WATER LINE ENTRY SEISMIC UPGRADES TO THE EXISTING BUILDING TO MEET LIFE SAFETY OCCUPANCY FAC SUPER rxe CUSTODIAL OFFICE LUNCH LRG MT M RR / LOCK I - LE STOR I � LOCKER rA I Amlimpr VEHICLE MAINTENANCE Ei LAUNDRY LLI KEY EQUIP USTODIAL ACILITIES STORAGE FACILITIES / EQUIPMENT MAINT FLEET PART GENDER NEUTRAL WC REPLACE BELOW SLAB SANITARY SEWER LINE FROM LOCKER ROOMS 7 V 0 LAUNDRY 0 FLEET FLEX SPACE FLEET PARTS 1 I I I I I I I I I I L _- SURPLUS PARTS STO FLEET OFFICE I I ' I VEHICLE MAINTENANCE. VEHICLE MAINTENANCE MACHINE SHOP WELDING SHOP I I „= iii I I FIRST FLOOR PLAN 0 -TRENCH DRAINS, OIL/ WATER SEPARATOR COMPRES L VM MAINT STORA VEHICLE MAINTENANCE 0 VEHICLE EXHAUST SYSTEM WELD EXHAUST C PROVIDE 450KW EMERGENCY GENERATOR TO PROVIDE BACKUP POWER FOR BUILDING OPERATIONS (ALTERNATE 1) REPLACE EXISTING OVERHEAD DOORS IN POOR CONDITION & PROVIDE MOTORIZED OPENERS AT ALL OVERHEAD DOORS EMERGENCY EYE/ SHOWERS • PROVIDE OVERHEAD PIPE FROM WATER SERVICE ENTRY TO REDUCE PRESSURE VALVE IN PAINT BOOTH LEGEND VEHICLE ACCESS OFFICE + SUPPORT 0 SHOPS STORAGE CIRCULATION / MECHANICAL TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING SHKSAIRCHITECTS U1 FLOOR PLAN FLEET AND FACILITIES BUILDING OFFICE - FAC SUPER OFFICE - FAC FOREMAN -o OFFICE - FAC TECH / HEAD CUST STAIR 1 A OFFICE - CUST ADMIN FILE STOR LUNCH ROOM / LRG MTG Fl ren - M RR FM LOCK I DrA I 7 lc 11 a n ..•'� U Lit FAC LAUNDRY / KEY EQUIP CUSTODIAL / FACILITIES STORAGE FACILITIES / EQUIPMENT MAINT FIRST FLOOR PLAN FLEET PARTS Y HALLWAY LAUNDRY W LOCKER STAIR 2 W RR VEHICLE MAINTENANCE A FLEET PARTS T OFFICE - FLEET OFFICE 1 FLEET MGR_, MACHINE SHOP WELDING SHOP Ni COMPRESSOR ROOM VEHICLE MAINTENANCE B TIRE SHOP & I STORAGE HAZARDOUS MATERIAL STORAGE 7 I (El PAINT SHOP • (E) ROOF ACCESS LADDER x (EI WC L WJ N (EI PAINT MIXING SCOPE OF WORK (FORMER PAINT SHOP): • DEMOLITION OF EXISTING— PAINT BOOTHS — COMPLETED I • SEISMIC UPGRADES TO THE I EXISTING BUILDING TO MEET I LIFE SAFETY OCCUPANCY • PROVIDE OVERHEAD PIPE FROM WATER SERVICE ENTRY TO REDUCE PRESSURE VALVE IN PAINT BOOTH j DRUMS EANING IE( PAINT STORAGE • TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING SHKSARCHITECTS BUILDING SECTIONS CUSTODIAL / FACILITIES STORAGE FLEET PARTS VEH CLE MAINTENANCE A SECTION THROUGH VEHICLE MAINTENANCE BAY - EAST/WEST SURPLUS PARTS STORAGE it yQ OFFICE - OFF CE - FLEET FLEET MGR MACHINE WELDING COMPRESSOR HAZARDOUS SHOP SHOP ROOM MATERIAL STORAGE SECTION THROUGH FLEET OFFICE - EAST/WEST TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING C31 v RIDGE -WEST J, 3D-4" SECOND FLOOR PLAN 11'-21/4" FIRST FLOOR WEST B FIRST Fl OOR- ESTA J-, O.. r VEH CLE MAINTENANCE RECORD / MEZZANINE FILE STORAGE STORAGE • OFFICE - FAC TECH / HEAD GUST FILE STOR W RR W LOCKER HALLWAY VEH CLE MAINTENANCE A SECTION THROUGH OFFICE - EAST/WEST SECOND FLOOR PLAN 4 11'- 2 1/4" Y FIRST FLOOR - WEST A J, O.. RIDGE - WEST }, Y SECOND FLOOR PLAN 11'-21/4" IRST FLOOR - WEST B 4.. FIRST EST 0 A J� alOFFICE + SUPPORT OSHOPS ® STORAGE CIRCULATION / MECHANICAL SHKSARCHITECTS Ul INTERIOR ELEVATIONS L ii. 126 VEHICLE MAINT B SOUTH REPLACE EXISTING OVERHEAD DOORS IN POOR CONDITION & PROVIDE MOTORIZED OPENERS AT ALL OVERHEAD DOORS SEISMIC UPGRADES TO THE EXISTING BUILDING TO MEET LIFE SAFETY OCCUPANCY 126 VEHICLE MAINT B WEST 2 14. =1.-0. • 4 71\• WELD EXHAUST VEHICLE EXHAUST SYSTEM alOFFICE + SUPPORT 0 SHOPS ® STORAGE CIRCULATION / MECHANICAL TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING SHKSAH CH ITECTS INTERIOR ELEVATIONS O126 VEHICLE MAINT A EAST lik 4.0 • 4: P.4* •XV „ emse!, 4. O2 126 VEHICLE MAINT A NORTH iia•=r_o. TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING — PROVIDE FLUID MANAGEMENT SYSTEM FOR VEHICLE MAINTENANCE INTERIOR OFFICES/LOCKER ROOMS/SHOWERS • OFFICE + SUPPORT SHOPS STORAGE CIRCULATION / MECHANICAL SHKSARCHITECTS VISUALIZATIONS FRONT OFFICE LOCKER ROOM TUKWILA PUBLIC WORKS FLEET AND FACILITIES BUILDING LUNCH ROOM / MEETING ROOM VEHICLE MAINTENANCE BAYS SHKSARCHITECTS PRO ECT: DESCRIPTION: JUSTIFICATIO : STATUS: CITY O TUKW LA CAPITAL PRO ECT SUM RY ublic W rks Shops 2021 o 026 9 Project No. 1630601 Construct a new City Public Vt rks m intenance and operations center, corn ining all operational functions at one location. Facility m y also include a City Clerk & Police Records Center and Police evidence storage. Existing Public W) rks operations and m intenance areas are inadequate structurally and seism cally. Current land for staging dirt and vactor m terials is only tern orary. Project includes selling dirt/vactor land, M nkler Shops, and G orge Long Shops to acquire the real estate to build an equipm nt operations center that m ets current codes. Separate from the Public Safety Plan. VA s form rly known as City M intenance Facility. M INT. IM ACT: Im roves safety and efficiency for First Responders and m intenance operations. CO NT: Based on usage and benefits, it is estim ted that the VNO ter, Sewer, and Surface water enterprise funds will fund 50% of the Public ft rks Shops with the other 50% funded by Streets, Facilities, & Equipm nt Rental. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D 0 AL EXPENSES Project Location titmoi/� JN ~`, 5 r. Gs tit h►T oB 'ri SOeI Ter Design/PM 722 00 00 _yrs 1,522 Land (R/VV 25,462 �� 1r ailli P 4 i1 1 25,462 Const. M . 1 Milt, ,050 ,z: st: ©© GIS 1,061 Construction 14 24 ,517 0,000 0,000 48,155 TO AL EXPENSES 6,209 24 ,567 00 0,000 0,000 76,200 FUND SO RCES Enterprise Funds ,572 62 ,284 50 0,000 33,568 Councilm tic Bond ,572 0,000 25,572 REET/ Funds 3,000 ,000 6,000 G neral Fund 462 ,283 50 1,995 306 Fund Balance ,065 20,000) 0,000 9,065 TO AL SO RCES 6,209 24 ,567 00 0,000 0,000 76,200 2021 - 2026 Capital Im rovem nt Program 56 61 Project Location titmoi/� JN ~`, 5 r. Gs tit h►T oB 'ri SOeI Ter _yrs �� 1r ailli P 4 i1 1 li, Milt, � vF ,z: st: ©© GIS NISID 2021 - 2026 Capital Im rovem nt Program 56 61 62 Washington Ordinance No. Z 6 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITYOF TUKWILA FOR THE 2021-2022 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2021-2022 biennium was submitted to the City Council in a timely man ner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 9, 2020; and WHEREAS, as budget oversight is one of its key legislative responsibilities, the City Council conducted a thorough process to deliberate the proposed 2021-2022 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Cou ncil hereby adopts th e documenten titled "City of Tukwila 2021- 2022 Biennial Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.120. Section 2. Cost of living adjustments (COLAs) for non -represented employees shall be implemented per the City Council's Compensation Policy. Section 3. Staff is authorized to submit a consultant contract for 30% Design of a new bridge at 42nd Avenue South. The current consultant contract of $1,078,487.00 with Tran Tech Engineering was presented to the Transportation and Infrastructure Committee on September21, 2020 and October 19, 2020, fu ndsforwhich are reflected in the proposed budget dollars shown. The City Council retains final decision on this project. Section4. Staff is authorized to go to bid on Phase 1 of the Pu blicWorks Shop Project, improvements to the former Heiser facility, at the current estimate of $8,567,000.00, funds for which are reflected in the proposed budget dollars shown. The City Council retains final decision on this project once the bids are received and the actual cost is known. CC:Leg islative Development\Adopt2021-2022 Biennial Budget 11-30-20 VC:bjs Review and analysis by Barbara Saxton Page 1 of 3 63 64 BID OPENING PUBLIC WORKS FLEETS AND FACILITIES - TENANT IMPROVEMENT Project No. 91630601 February 4, 2021- 2:30 P.M. Due to issues associated with COVID-19, bids were accepted until the hour of 2:00 p.m. via USPS mail and a box left at the entry doors of City Hall. Bidder Name Security Bid Recevied Addendums Acknowleged (6) Total Bid Price (incl. tax) Alt. 1 Price - Accepted Total Base Price plus Alternate 1 Apparent Lowest Bidder Alt. 2 Price - Not - Accepted MJ Takisaki Inc. Y Y $ 4,148,507.00 $ 143,000.00 $ 4,291,507.00 1 $ 312,556.00 Western Ventures Y Y $ 4,197,000.00 $ 150,000.00 $ 4,347,000.00 2 $ 450,000.00 Lincoln Construction Inc. Y Y $ 4,278,341.00 $ 148,880.00 $ 4,427,221.00 3 $ 133,500.00 Forma Construction Company Y Y $ 4,386,000.00 $ 156,500.00 $ 4,542,500.00 4 $ 362,500.00 JAM Construction Company Y Y $ 4,400,000.00 $ 152,000.00 $ 4,552,000.00 5 $ 458,000.00 Kassel & Associates Inc. Y Y $ 4,467,000.00 $ 217,000.00 $ 4,684,000.00 6 $ 367,000.00 Berschauer Group Inc. Y Y $ 4,497,000.00 $ 243,000.00 $ 4,740,000.00 7 $ 378,000.00 Christensen Inc. Y Y $ 4,795,000.00 $ 206,000.00 $ 5,001,000.00 8 $ 422,000.00 James W. Fowler Co. Y Y $ 4,867,000.00 $ 135,000.00 $ 5,002,000.00 9 $ 335,000.00 Reynolds General Contracting Inc. Y Y $ 5,077,000.00 $ 191,000.00 $ 5,268,000.00 10 $ 411,000.00 Engineers Estimate $ 5,142,515.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. 66 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes February 22, 2021- 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Gail Labanara, Bryan Still,AdibAltallal, Mike Perfetti, Cody Lee Gray, Brittany Robinson, Laurel Humphrey Guests: Adam Hutschreider, Justine Kim, Steve Goldblatt Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Bid Award: Public Works Fleet & Facilities Tenant Improvement Project Staff is seeking Council approval of a contract with Lincoln Construction, Inc. in the amount of $4,427,221.00 and authority up to $5,849,244.39 (20% contingency and 10.1% sales tax) for construction of the Public Works Fleet & Facilities Tenant Improvement Project. Item(s) for follow-up: Provide schematic that illustrates locations of the scope of work items listed in the memo. Committee Recommendation Unanimous approval. Forward to March 8, 2021 Committee of the Whole. B. Representation on King County's Metropolitan Water Pollution Abatement Advisory Committee Staff is seeking Council approval of a resolution that would designate Adib Altallal as primary and Bryan Still as alternate as the City's representatives on MWPAAC. Item(s) for follow-up: Provide regular updates to the Committee and include in the Committee's Work Plan. Committee Recommendation Unanimous approval. Forward to March 1, 2021 Regular Consent Agenda. C. Grant Applications: Storm Water Quality Retrofit Project Staff is seeking Committee approval to apply for up to $189,274 from the King County Waterworks Grant program to put toward the City's required 10% match for a Department of Ecology construction grant that will be pursued later this year. Committee Recommendation Unanimous approval to apply for King County Waterworks grant and other future construction grants. 67 68 UPCOMING MEETINGS AND EVENTS MARCH 2021 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). MAR 8 MON MAR 9 TUE MAR 10 WED MAR 11 THU MAR 12 FRI MAR 13 SAT > Finance -and Governance Cancelled > Transportation and Infrastructure Services 5:30 PM Electronic meeting > City Council Committee of the Whole Meeting 7:00 PM Electronic meeting 908 Virtual Public Meeting Public Works Department would like public input to help direct the updates on 2021 Stormwater Management Program Plan. 5:00 PM - 6:00 PM For more information, visit tukwilawa.gov/pubwks/ npdes.html. To join the virtual meeting, click here: Join the Meeting Or call in: 1-253-292-9750 Access Code: 586114415# > Park Commission 5:30 PM Electronic meeting Y Community Oriented Policing Citizens Advisory Board 6:30 PM Electronic meeting MAR 15 MON MAR 16 TUE MAR 17 WED MAR 18 THU MAR 19 FRI MAR 20 SAT > Community Services and Safety 5:30 PM Electronic meeting Planning and Community Development 5:30 PM Electronic meeting City Council Regular Meeting 7:00 PM Electronic meeting S. Civil Service Commission 5:00 PM Electronic meeting > Planning Commission 6:30 PM Electronic meeting TU KW I LA ADOPT-ASPOT AND BECOME A PARK STEWARD • At' PARKS tY RECREATION A year round partnership with residents, community groups and businesses to help beatify Tukwila's parks and trails. Will you consider GOOD HE,,,,, ,uH adopting a spot by pitching in to pick up litter in your favorite parks? For more information, call 206-767-2315 or visit tukwilawa.gov/residents/parks-recreation/adopt-a-spot. BUKWItA PARK N PLAY PROGRAM BEGINS AGAIN FOR THE WINTER! Mondays, Tuesdays & Thursdays 1,115 t 1,[1111101 PARK N' PLAT Free meals, snacks, activity kits and other essentials! Tukwila Parks and Recreation will deliver free meals, activity kits and snacks. Staff will be at various school lunch sites in the morning, and 01111111111.1 then various parks around 12 PM. If you are having trouble making it out to a school site to pick up lunch, then visit us at the park! Mask and social distancing are required. For more information on locations and time, email ParksRec@TukwilaWA.gov. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM J - Tukwila Pantry is in need of shopping bags. Z VOLUNTEERS — In need of volunteers between 8 AM - 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Gy -r 2r, Tuesdays, Thursdays and Saturdays. O DONORS — Please donate at TukwilaPantry.org. 0 STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. , 0 3 FREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 148th St 9:30 AM — 5:30 PM MON-SAT ....'d. Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free service. See flyer for information in multiple languages: records.tukwilawa.gov/WebLink/1/edoc/333100/pagel.aspx - .-'t ❑. ''{ Kingng County For more information to register, call King County at 206-477-3977 (8am — 7pm) or visit www.chifranciscan.org/freetesting. • TUKWILA LIBRARY IS OPEN FOR IN -LIBRARY SERVICES! 14380 Tukwila International Blvd King County The book drop is open 24/7, Curbside to Go pickup is no longer available at this location. When you visit the library again, you will notice Library System that the spaces and services look a bit different. KCLS have made these changes to keep you and staff safe. For hours and more information, call 206-242-1640 or visit 1.kcls.orgl37OY11v. THE GREAT TUKWILA CARRY -OUT - SUPPORT OUR RESTAURANTS! Many Tukwila restaurants are offering pick up and/or delivery options during the Stay Home, Stay Healthy Order. Help support Tukwila t..A restaurants by ordering from one of the listed restaurants. Tnkwikt Contact City of Tukwila using the online form if we missed a restaurant or if a restaurant is no longer offering services. s,,,,,,, 0,1,.,,,,,,„1 For more information, visit TukwilaWA.gov/departments/economic-development/the-great-tukwila-carry-out. FREE CLINIC AND MEDICATIONS 17250 SOUTHCENTER PKWY, SUITE #136 2ND WEDNESDAYS 5:45 PM — 9:00 PM ZOOMvcare' Free clinic appointments with medications (except narcotics) every month! Zoom+Care Foundation supports free clinic appointments on I G the 2nd Wednesday of every month. The clinic treats acute illnesses and injuries, such as coughs, colds, urinary tract infections, minor wounds and rashes. Appointments will be scheduled at the clinic on a first come -first served basis beginning at 5:45 PM. Please bring a photo ID; no other documentation is required. For information, visit Zoomcare.com/info/zoomcare-foundation. FREE TAX PREPARATION FRTX SHUe AI FileEE withAtrained andUPPORT IRS-certiTRfiedPRIL Lt experts online! They will be available to provide safe, secure, and 100% online assistance in filing your taxes to maximize your return and keep more of your money. They can also assist with claiming stimulus check money. For more information, visit: https://www.uwkc.org/need-help/tax-help/ English Espanol fit A*3."M. ` IN Somali Faa-Samoa PycceHH YKpaiHcbKa Ting Viet .All t.37z-E791ci ssiic ,.1�v Francais 3(M i1 2 Kajin Belle of -41' Oromoo IidlaBf Kiswahili Tagalog sulviu -%C United f Way i 69 Tentative Agenda Schedule MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. MAR1 See below link for the agenda packet to view the agenda items: March 1, 2020 Regular Meeting MAR8 See below link for the agenda packet to view the agenda items: March 8, 2020 Committee of the Whole Meeting MAR15 Appointments MAR22 Special Issues Appointment of Police Chief: - Briefing on the process for Police Chief recruitment. - Confirm the appointment of Police Chief. Consent Agenda - COVID-19 Weekly Report. - COVID-19 Financial Impact Report. - Department of Community Development Contracts with Reid Middleton and BHC Consultants. - Discussion of a contract for the Teen and Senior Center Feasibility and Programming Services Program. - Franchise Agreements 101: An overview of franchise agreements, foundational information and discussion for future agreements. Special Meeting to follow Committee of the Whole Meeting. Consent Agenda Accept as complete the Green the Green - Shoreline Restoration Services Project with Applied Ecology LLC for $143,956.03; authorize release of retainage, subject to the standard claim and lien release procedures. Unfinished Business - COVID-19 weekly report. - Authorize the Mayor to award a bid and sign a contract with Lincoln Construction, Inc. for the Public Safety Plan - Public Works Fleet and Facilities Tenant Improvement Project, in the amount of $4,427,221.00 and grant budget authority up to the amount of $5,849,244.39. Authorize the Mayor to sign a contract for the Teen and Senior Center Feasibility and Programming Services Program. MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. APR 5 Consent Agenda APR 12 Special Issues APR 19 Consent Agenda APR 26 Special Issues Department of Community Development Contracts. - Authorize the Mayor to sign a contract with Reid Middleton - Authorize the Mayor to sign a contract with BHC Consultants. Unfinished Business - COVID-19 Weekly Report. - COVID-19 Financial Impact Report. - A discussion on sustainable funding for the Fire Department. - A discussion on the City Council Procedures Update. - Accept as complete the Boeing Access Road over Airport Way Seismic Retrofit Project; authorize release of retainage, subject to the standard claim and lien release procedures. - Accept as complete the 53rd Avenue South Project; authorize release of retainage, subject to the standard claim and lien release procedures. - Accept as complete the 42nd Avenue South Road Improvement Project; authorize release of retainage, subject to the standard claim and lien release procedures. - Authorize the Mayor to sign an application for Community Development Block Grant funds for the King County 2022 Minor Home Repair Program in the amount of $100,000. Unfinished Business - COVID-19 Weekly Report. - COVID-19 Financial Impact Report. COVID-19 Weekly Report. - COVID-19 Weekly Report. - City Council Procedures Update. 70