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Home My WebLink AboutCOW 2021-03-08 Item 5D - Bid Award / Contract - Public Safety Plan: Public Works Fleet and Facilities Tenant Improvement with Lincoln Construction for $4,427,221 (Plus Tax) ----------------------------------Initials --------------------------------- Meeting Date Prepared by Council review 03/08/21 JR 03/15/21 JR ITEM INFORMATION HP03/08/21 SS: OAD: ARI ONNEKANTI TAFF PONSOR RIGINAL GENDA ATE Public Works Fleet and Facilities Tenant Improvement Project AIT GENDA TEM ITLE Bid Award to Lincoln Construction, Inc. C Discussion Motion Resolution Ordinance Bid Award Public Hearing Other ATEGORY Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date S Council Mayor HR DCD Finance Fire TS P&R Police PW PONSOR S PONSORS The Public Works Fleet and Facilities Shop Tenant Improvement Project was advertised for S UMMARY bids on January 7, 2021. Eleven bids were opened February 4, 2021 with the low bid of $4,427,221.00 from Lincoln Construction, Inc. Two lowest-bid general contractors rescinded their bids, however Lincoln was able to confirm its lowest bid and obtain the proper scope of work as requested. Council is being asked to award the bid to Lincoln Construction, Inc. in the amount of $4,427,221.00. R EVIEWED BY Trans&Infrastructure Finance Com Planning/Economic Dev. CommunitySvs/Safety LTAC Arts Comm. Parks Comm. Planning Comm. 02/22/21VS DATE: COMMITTEE CHAIR: ERNA EAL RECOMMENDATIONS: Department of Public Works S/A. PONSORDMIN C Forward to Committee of the Whole & Regular Council Meeting OMMITTEE COST IMPACT / FUND SOURCE AB AR ER XPENDITURE EQUIRED MOUNT UDGETEDPPROPRIATION EQUIRED $4,963,800.19 (with tax)$6,082,547.92$ Fund Source: 306PWS,56,2021CIP UBLIC ORKS HOPS PAGE #®¬¬¤³²Ȁ MTG. DATE RECORD OF COUNCIL ACTION 03/08/21 03/15/21 MTG. DATE ATTACHMENTS 03/08/21 Informational Memo dated 02/19/21 PowerPoint with Schematic drawings () 2021 CIP page 56 Budget Ordinance No. 2641, page 1 Bid Tabulation Minutes from Transportation and Infrastructure Committee meeting of 02/22/21 3/15/21 49 50 INFORMATIONAL MEMORANDUM TO:Transportation and Infrastructure Services Committee FROM:Hari Ponnekanti, Public Works Director CC:Allan Ekberg, Mayor DATE:February 19, 2021 SUBJECT:Public Works Fleet and Facilities Tenant Improvement Project Project No. 91630601 Bid Award Issue Award the bid for construction of the Public WorksFleets and FacilitiesTenant Improvement Project. Background On December 7, 2020, the City Council directed Public Works to seek bids for the Fleet and Facilities Tenant Improvement Project, as included in Ordinance No. 2641 for the 2021/2022 Biennial Budget(attached).Background information and history on the Public Works Fleet and Facilities Projectcan be found at the September 14, 2020 Committee of the Whole meeting minutes and the 2021-2022 Biennial Budget Work Sessions. Analysis A call for bids was advertised for the Public Works Fleets and Facilities Shops Tenant Improvement Project on January 7, 2021. Eleven bids were opened on February 4, 2021. The confirmed lowest responsible bidder wasLincoln Construction, Inc., with a bid amount of $4,427,221.00.The two lowest-bid general contractors rescinded their bids based on the withdrawal of their common plumbing/HVAC Lincoln,now the apparent low bidder, was able to reprocure its plumbing/HVAC scope of work while confirming its original bid submittal was deemed to be complete and responsive,with the plumbing/HVAC substitution.At least five of the seven lowest general bidders had relied on the common plumbing/HVAC subcontractor that withdrew. The City is getting the true low bid on the project from Lincoln. The Public Works Fleets and Facilities Shops project scope of work includes: Seismic upgrades to the existing building to meet life safety occupancy HVAC upgrades, vehicle exhaust, weld exhaust, controls Plumbing, trench drains, oil/water separator, emergency eye/shower Interior offices/locker rooms/showers Electrical: fire alarm, lighting, outlets Fire protection Replace existingoverhead doors in poor condition Provide motorized openers at all overheaddoors 51 Public Works Shops Part 1 of 2 Page 2 Provide new backflow preventer at water line entry Provide overhead pipe from water service entry to reduce pressure valve in paint booth Provide new piping to hose bibs, abandon below grade water pipes Replace below slab sanitary sewer line from locker rooms to exterior connection Sawcut existing concrete slab, excavate and pour back concrete for sewer connection Provide 450kw emergency generator to provide backup power for building operations (alternate 1) Shiels roject manager,SHKS Architects projectarchitect,and the Council PMQAconsultant Steve Goldblatt,all recommend Lincoln Construction, Inc.,as very experienced on this sized public project. Located in Spanaway,Lincoln<lincolnnw.com>hasa good reputationwith many public entities. Financial Impact and Bid Summary Construction Bid AmountEstimateBudget $4,427,221.00 Lincoln Construction Inc.$5,142,515.00 Contingency 20%885,444.20 Subtotal$5,312,665.20 Sales Tax(10.1%)536,579.19 Total$5,849,244.39$6,082,547.92 (Project Budget:$8,567,000.00) Project Schedule The project team has procured the required permits and the project duration is stipulated to be 242 calendar days. From the date of the notice to proceed, construction will begin in March, with anticipated project completion and staff moving in around December2021. Recommendation Council is being asked to award the construction of thePublic WorksFleet and Facilities Tenant ImprovementProject to Lincoln Construction, Inc.,for a total contract amount of $4,427,221.00and grant budget authority to the Project Management Team up to the amount of $5,849,244.39(20% contingency and 10.1%sales tax) andconsider this item as new business at the March 1, 2021,Regular CouncilMeeting. Attachments: 2021 CIP page 56 Budget Ordinance No. 2641, page 1 Bid Tabulation https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 02-22-21/PSP - PW Fleet & Fac - Bid Award/info memo PW Shops TI Bid Award 0221.docx 52 OFFICE MEZZANINE OFFICE MEZZANINE WATER SERVICE ENTRY TO REDUCE ¤ PROVIDE OVERHEAD PIPE FROM PRESSURE VALVE IN PAINT BOOTH BACKUP POWER FOR BUILDING REPLACE EXISTING OVERHEAD PROVIDE 450KW EMERGENCY DOORS IN POOR CONDITION OPENERS AT ALL OVERHEAD OPERATIONS (ALTERNATE 1) GENERATOR TO PROVIDE & PROVIDE MOTORIZED EMERGENCY EYE/ SHOWERS DOORS VEHICLE EXHAUST SYSTEM WELD EXHAUST TRENCH DRAINS, OIL/ WATER SEPARATOR SANITARY SEWER LINE REPLACE BELOW SLAB FROM LOCKER ROOMS MEZZANINE FLOOR PLAN FROM WATER SERVICE ENTRY ¤ SEISMIC UPGRADES TO THE EXISTING BUILDING TO MEET TO REDUCE PRESSURE VALVE PAINT BOOTHS - COMPLETED ¤ PROVIDE OVERHEAD PIPE ¤ DEMOLITION OF EXISTING LIFE SAFETY OCCUPANCY (FORMER PAINT SHOP): IN PAINT BOOTH SECTION THROUGH OFFICE - EAST/WEST SECTION THROUGH VEHICLE MAINTENANCE BAY - EAST/WEST SECTION THROUGH FLEET OFFICE - EAST/WEST VEHICLE EXHAUST SYSTEM REPLACE EXISTING OVERHEAD DOORS IN POOR CONDITION OPENERS AT ALL OVERHEAD & PROVIDE MOTORIZED WELD EXHAUST SEISMIC UPGRADES BUILDING TO MEET TO THE EXISTING OCCUPANCY LIFE SAFETY DOORS PROVIDE FLUID MANAGEMENT INTERIOR OFFICES/LOCKER SYSTEM FOR VEHICLE ROOMS/SHOWERS MAINTENANCE LUNCH ROOM / MEETING ROOM VEHICLE MAINTENANCE BAYS 61 62 63 64 65 66 !!!!Djuz!pg!Uvlxjmb ! !!!!!!!Djuz!Dpvodjm!Usbotqpsubujpo!'!Jogsbtusvduvsf!Tfswjdft!Dpnnjuuff! 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