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Home My WebLink AboutRes 2020 - Amended Charter for Public Safety Bond Financial Oversight Committee"WON. 0 *11 ity of Tukwiia Washington lkesolution No. Z Q 2 CD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING RESOLUTION NO. 1892, TOADOPTAN AMENDED CHARTER FOR THE PUBLIC SAFETY BOND FINANCIAL OVERSIGHT COMMITTEE. WHEREAS, at the November 8, 2016 General Election, qualified voters of Tukwila approved Proposition No. 1, providingforthe issuanceof general obligation bondsforthe City of Tukwila Public Safety Plan and establishing a Public Safety Bond Financial Oversight Committee ("Committee"); and WHEREAS, Resolution No. 1892 adopted a Charter for the Committee, including a provision to review the Charter annually and recommend any necessary amendments to the City Council; and WHEREAS, in December 2020, the Committee delivered a report to the City Council, including a recommended Charter amendment that would clarify the Committee's duration to be in existence until the bond proceeds have been spent; and WHEREAS, the City Council findsthatthis clarification is appropriate; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Attachment A to Resolution No. 1892 (entitled "Charter of the Public Safety Bond Financial Oversight Committee") is hereby amended and incorporated by this reference as if fully set forth herein, and the amended version is attached to this resolution as Attachment A, "Amended Charter of the Public Safety Bond Financial Oversight Committee". CCALegislative Development\Charterfor Public Safety Bond Financial Oversight Cmte-amended 2-5-21 LH:bjs Review and ana&,sis by Barbara Saxton Page 1 of 2 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 15t- day of 01 a. %rc, k 02021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk FTAI z I W 6001M I IRMA a LOA X�a-ltz: 6e. . ....... . .... a.�� ,.,,,��G KA 7 �1 1 4M, �jll 11 �r� �11)1 di 11� Office of the City Attorney to KlMle-r-, Cou/cil President Filed with the City Clerk: Z - Z"t -Z I Passed by the City Council: 3-1-2-1 Resolution Number: ?-(D ZC2 Attachment A: Amended Charter of the Public Safety Bond Financial Oversight Committee CCALegislative Development\Charterfor Public Safety Bond Financial Oversight Cmte-amended 2-5-21 LH:bjs Review and analyst by Barbara Saxton Page 2 of 2 AMENDED CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee Adopted by Resolution No. AMENDED CHARTER of the City of Tukwila G) Public Safety Bond Financial Oversight Committee 1. Background — Public Safety Bond On November 8, 2016, voters of Tukwila approved the issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically -deficient fire stations (Stations 51, 52 and 54) Guaranteed funding for fire equipment and apparatus for the life of the 20 -year bond • Construction of a Justice Center to house the Tukwila Police Department and Municipal Court. 2. Charter Purpose Pursuant to Ordinance No. 2509 the City Council appointed a Public Safety Bond Financial Oversight Committee. The purpose of this Charter is to serve as the framework for the Financial Oversight Committee ("Committee"). The City Council may amend this Charter as necessary or appropriate. 3. Committee Purpose As the City's legislative body, oversight and control of the City's finances is the responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of this Committee is not to supersede the fiduciary authority of the Council, but to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The Committee will help ensure that the community remains informed about new public safety construction projects. The Committee will not be engaged in facility design or construction oversight. 4. Committee Responsibilities • Review periodic reports provided by the City regarding status of construction projects, bond expenditures, project schedules, and timelines of bond projects. • Verify effective and efficient use of bond proceeds and compliance with the purposes of the Public Safety Bond. • Review efforts by the City to maximize bond revenues by balancing best value, quality, and efficiency in meeting the City's goals and priorities. Review copies of all other bond reports provided by the City or requested by the Committee. (continued.. ) Page 2 of 5 ra)AMENDED CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 4. Committee Responsibilities (cont.) • Review copies of any performance or financial audits of the City's bond programs to ensure that appropriate action is being taken to remediate any identified deficiencies. • Prepare and communicate findings and recommendations for improvement via a periodic (at least semi-annually) independent report to the City Council and the public. • Review this Charter annually and recommend revisions to the City Council. • Approve Committee meeting minutes. • Approve reports and other Committee communications. 5. Committee Structure and Membership The Committee shall include 5 members comprising 2 residents, 2 members from the business community, and 1 at -large member. The City Council will appoint all members of the Committee. Members shall serve for terms of two years without compensation, although in order to have staggered terms, 1 resident and 1 business representative will initially be appointed for three years and thereafter all terms of appointment will be for two years. Members may be reappointed for additional terms. No employee or official of the City of Tukwila shall be appointed to the Committee. No vendor, contractor, or consultant of the City of Tukwila who is in any way involved in the public safety construction projects shall be appointed to the Committee. The Committee shall continue in existence until the entirety of Public Safety Bond proceeds have been spent. 6. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions application form available on the City website. Applications will be reviewed by a standing Committee of the City Council which will make a recommendation to the Committee of the Whole. Volunteers for City Boards, Commissions, and Committees are subject to a background check. Page 3 of 5 G) AMENDED CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice -Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and/or recommendations to the City Council must be approved by a majority of active members of the Committee. • Written minutes of all meetings of the Committee shall be composed. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate, no fewer than two times per year. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, the Committee shall define the member as inactive and inform the Council of its action. 9. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Provision of timely reports that will describe proposed projects, costs, contingency, and schedule. • Provision of other documents such as financial statements, investment reports, contracts, budget amendments, bid awards, or other reports requested by the Committee. • Provision of a meeting room. • Provision of space on the City website and Digital Records Center for public access to agendas, minutes, reports, and any other relevant information. • Preparation and distribution of meeting agendas and minutes. Page 4 of 5 AMENDED CHARTER of the • of Tukwila a) Public Safety Bond Financial Oversight • 10. Ethics Policy Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code of Ethics for Employees and Appointed Officials. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise in the course of their service. 11. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics (TMC Chapter 2.95). If a member is removed from the Committee, the community will be notified of the vacancy and the City Council will appoint another qualified person to the Committee per the process outlined in Section 6 of this Charter. Page 5 of 5