HomeMy WebLinkAboutReg 2021-03-15 Item 6C - Final Acceptance - Green the Green Shoreline Restoration with Applied Ecology for $143,956.03COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
03/15/21
JR
ITEM INFORMATION
ITEM NO.
6.C.
27
STAFF SPONSOR: MIKE PERFETTI
ORIGINAL AGENDA DATE: 03/15/21
AGENDA ITEM TITLE Surface Water Fund - Green the Green
Project Completion and Acceptance
CATEGORY ❑ Discussion
Mtg Date
I
Motion
Date 03/15/21
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R Police aPJF ❑Court
SPONSOR'S The contract with Applied Ecology, LLC , of Seattle, WA is complete for the Green the Green
SUMMARY Shoreline Restoration project. By clearing 1.82 acres of invasive plant species and installing
5,700 native plants along 1,941 lineal feet of Green River shoreline, the City provided
shade and improved water quality and habitat for ESA -listed Puget Sound chinook salmon
and other aquatic species. Council is being asked to accept and finalize the contract with
Applied Ecology, LLC for $143,956.03.
REVIEWED BY
4 Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm.
❑ Arts Comm. ❑ Parks Comm.
COMMITTEE CHAIR: VERNA
❑ Planning/Economic
Dev.
❑ LTAC
DATE: 03/08/21
11 Planning Comm.
SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$143,956.03 $145,898.17 $0.00
Fund Source: 412 SURFACE WATER FUND
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/15/21
MTG. DATE
ATTACHMENTS
03/15/21
Informational Memorandum dated 03/05/21
Photos
Notice of Completion Contract No. 18-145
Contractor Release of Claims Form
Minutes from Transportation and Infrastructure Committee meeting of 03/08/21
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City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: March 5, 2021
SUBJECT: Surface Water Fund — Green the Green
Project No. 91641202, Contract No. 18-145
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The City's Green the Green Shoreline Restoration project accomplished the removal of 1.82 acres of
invasive plant species and the installation of 5,700 native plants along 1,941 lineal feet of Green River
shoreline. This ongoing restoration activity provides critically needed shade and improves water quality
and habitat for ESA -listed Puget Sound chinook salmon and other aquatic species, as well as provides
for the enjoyment of the community. The Green the Green project is a public-private partnership
between the City and JSH Properties (14900 Interurban Ave S), Schneider & Schneider, LLC, and the
Harnish Group (17035 West Valley Hwy).
DISCUSSION
The Notice to Proceed for Contract No. 18-145 with Applied Ecology, LLC of Seattle was issued on
September 20, 2018. Shoreline restoration at the specific sites was physically completed on November
12, 2020. The final affidavits of Wages Paid was approved by the State Department of Labor and
Industries on February 8, 2021.
FINANCIAL IMPACT
The total Green the Green contract budget was $145,898.17. This contract was funded with King County
Flood Control District Conservation Water Management grants and a Rose Foundation grant for
$128,459.00. Three change orders were issued for a total of $30,194.16 and underruns credited $19,902.04.
Retainage outstanding totals $6,543.46.
Original Contract Amount
Sales tax
Change Orders 1 - 3
Unit Price Underruns
Total Contract Amount
Contract
$120,577.00
13,086.91
30,194.16
(19, 902.04)
$143.956.03
RECOMMENDATION
Council is being asked to formally accept the Green the Green — Shoreline Restoration Services with
Applied Ecology, LLC in the amount of $143,956.03 as complete and authorize the release of retainage
subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at
the March 15, 2021 Regular Council Meeting.
Attachments: Photos
Notice of Completion, Contract No.18-145
Contractor Release of Claims Form
C:\Users\Jennifer-R\City of Tukwila\Engineering - PW Drop Box101 TIC Agenda\2021 Agenda Items\TIC 03-08-21\Green the Green Closeoutla. Info Memo_Green the Green Restoration Closeout_20210305.docx
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Transportation and Infrastructure Committee
March 5, 2021
Page 2
Harnish/NC Machinery
JSH/Southcenter Plaza
30
d Original
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: February 24, 2021
Contractor's UBI Number: 602888922
Name & Mailing Address of Public Agency
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
UBI Number: 602286020
Department Use Only
Assigned to:
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below
Project Name
Green the Green - Shoreline Restoration
Contract Number
18-145
Job Order Contracting
❑ Yes d No
Description of Work Done/Include Jobsite Address(es)
This public-private partnership restored Green River shoreline at 14900 Interurban Ave and 17035 West Valley Hwy.
The Contractor removed invasive species and planted more than 5,700 native plants along 1,941 lineal feet of
shoreline, totalling 1.82 acres.
Federally funded transportation project? ❑ Yes d No (if yes, provide Contract Bond Statement below)
Contractor's Name
Applied Ecology LLC
E-mail Address
justinhowell33@gmail.com
Affidavit ID*
1000580
Contractor Address
6637 Flora Ave South Seattle, WA 98108
Te
207.484.6582
ephone #
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
P Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects)
Name: Bond Number:
Date Contract Awarded
August 20, 2018
Date Work Commenced
September 24, 2018
Date Work Completed
November 12, 2020
Date Work Accepted
March 15,2021
Were Subcontracters used on this project? If so, please complete Addendum A. EYes ❑ No
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Amount
Additions (+ )
Reductions ( - )
Sub -Total
Sales Tax Rate
10 %
(If various rates apply, please send a breakdown)
Sales Tax Amount
$
120,577.00
$ 30,194.16
$ 19,902.04
$ 130,869.12
$ 13086.91
TOTAL $ 143.956.03
Liquidated Damages $ 0.00
Amount Disbursed $ 137,412.57
Amount Retained $ 6,543.46
NOTE: These two totals must be equal
TOTAL $ 143,956.03
Comments:
The contract had two schedules, Schedule A and Schedule B, both taxable and representing different
project locations. There was one change order added to Schedule A and one to Schedule B that were
also taxed.
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Mike Perfetti
Email Address: mike.perfetti@tukwilawa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
43 Washington State Department of
Labor & Industries
Contract Release
(855) 545-8163, option # 4
ContractRelease@LN I. WA.GOV
REV 31 0020e (10/26/15) F215-038-000 10-2
">
Reset This Form
Title: Habitat Project Manager
Phone Number: 206-433-7192
Print This Form
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
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Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required) Affidavit ID*
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
R531 0020e Addendum (10/26/15) F215-038-000 10-2014
RELEASE OF CLAIMS
AND
CONTRACTOR'S ACCEPTANCE
GREEN THE GREEN -SHORELINE RESTORATION SERVICES
CITY OF TUKWILA PROJECT NO. 91641202
STATE OF W a-5 ;.A.1 1-01
COUNTY OF 14-1-n5
:SS
I, the undersigned, having been first duly sworn, depose and say: that the final estimate
is a true and correct statement showing all the monies due me from the City of Tukwila,
Washington, under Tukwila Project Number 91641202, and that I have carefully examined said
final estimate and understand the same; and that I hereby release the City of Tukwila from any
and all claims of whatever nature which may have arisen from the performance of said contract,
and which are not set forth in said estimate.
/77
of Applied Ecology, LLC
SUBSCRIBED AND SWORN to before me this l(a1'' day of
, 20 ?P
,a1111111tL-:
Notary Public in and for the State of
Washington, residing at tz'e115 %o
therein.
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City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
March 8, 2021- 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod
Staff Present: David Cline, Hari Ponnekanti, Gail Labanara, Brittany Robinson, Mike
Perfetti, Laurel Humphrey, Jack Pace
Chair Seal called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Contract Completion - Green the Green
Staff is seeking Council approval of contraction completion and release of retainage with
*Applied Ecology, LLC in the amount of $143,956.03 for the Green the Green - Shoreline
Restoration Services project.
Committee Recommendation
Unanimous approval. Forward to March 15, 2021 Regular Consent Agenda
B. Letter to King County International Airport
Staff is seeking Committee approval of a draft letter to King County International Airport
regarding the Master Plan Update.
Committee Recommendation
Unanimous approval. Chair Seal will report out at Committee of the Whole.
II. Miscellaneous
1. Staff briefed the committee and asked for approval on two other pending letter requests:
a. The Puget Sound Clean Air Agency requested a letter of City support on a grant application
to electrify nine diesel powered yard hostlers as the BNSF intermodal facility in Tukwila.
b. The City of SeaTac has requested the City sign a letter of support for Phase 2 of UW Healthy
Air, Healthy Schools Study, which would direct $250K from the state to implement the
findings of Phase 1.
The Committee agreed that the City should sign both letters as requested and Chair Seal agreed to
report this to the Committee of the Whole.
2. Committee members and staff discussed the 42" Ave S replacement bridge project and the
concern expressed by some residents over recent surveying work. Staff will return to committee
with additional information to help address misconceptions.
The meeting adjourned at 6:11 p.m.
Co • mittee Chair Approval
Minutes by LH
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