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Home My WebLink AboutFIN 2021-03-22 Item 1A - Budget - January 2021 Monthly General Fund ReportCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Vicky Carlsen, Finance Director BY: Aaron Williams, Fiscal Manager CC: Mayor Ekberg DATE: March 22, 2021 SUBJECT: January 2021 Departmental Budget -to -Actuals Report Summary The purpose of the January 2021 General Fund Financial Report is to summarize for the City Council the general state of departmental expenditures and to highlight significant items. The following provides a high-level summary of the departmental financial performance. The January 2021 Report is based on financial data available as of March 10, 2021, for the period ending January 31, 2021. Additional details can be found within the attached financial report. Expenditures General Fund expenditures totaled $4.8 million through January, which is $1.9 million less than the allocated budget of $6.7 million. The allocated budget is calculated to reflect year-to-date spending patterns of the previous year. Departmental Variances Thirteen of fourteen General Fund departments were under their allocated budget through January 2021. Noteworthy variances are: • The Fire Department is $15 thousand over the allocated budget of $1.2 million. The variance is related to slightly higher salaries & benefits compared to the allocated budget. • The Street Maintenance & Operations department is $923 thousand under the allocated budget. This is due to the timing of the annual surface water charges, which hit in February this year but were in January in the prior year. 1 INFORMATIONAL MEMO Page 2 Year to Date Department Expenditures Compared to Allocated Budget Through January 2021 City Council ; Mayor's Office = Administrative Services Finance Attorney Recreation Community Development Municipal Court Police _ Fire Public Works Park Maintenance Street Maintenance & Operations Dept 26 -3200 30 3200 3400 $600 3800 31,000 $1 200 31,400 31,600 31,800 Thousands •YTD Actual ■YTD Budget GENERAL FUND CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of January 31, 2021 Percent of year completed 2 8% EXPENDITURES BY DEPARTMENT BUDGET ACTUAL COMPARISON OF RESULTS 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 ACTUAL OVER/(UNDER) % CHANGE ALLOCATED BDGT IXPENDED 2019/2020 2020/2021 01 City Council 363,618 30,122 31,842 28,705 25,650 (4,472) 7% (10)% (11)% 03 Mayor's Office 1,464,526 132,912 205,697 147,813 78,976 (53,935) 5% (28)% (47)% 04 Administrative Services 4,984,464 367,965 300,656 322,574 309,423 (58,542) 6% 7% (4)% 05 Finance 3,049,858 559,865 886,814 510,144 520,015 (39,850) 17% (42)% 2% 06 Attorney 639,600 258 172 167 (1) (260) (0)% (3)% (101)% 07 Recreation 2,764,338 312,396 255,146 261,292 182,247 (130,149) 7% 2% (30)% 08 Community Development 4,069,943 341,852 274,884 269,289 256,707 (85,145) 6% (2)% (5)% 09 Municipal Court 1,272,888 104,111 97,236 108,511 94,941 (9,169) 7% 12% (13)% 10 Police 18,286,665 1,698,639 2,105,425 1,647,911 1,463,587 (235,052) 8% (22)% (11)% 11 Fire 12,706,860 1,207,013 1,415,370 1,220,341 1,222,368 15,355 10% (14)% 0% 13 Public Works 3,621,145 504,430 473,917 457,421 438,063 (66,368) 12% (3)% (4)% 15 Park Maintenance 1,496,205 258,392 108,468 243,575 94,216 (164,176) 6% 125% (61)% 16 Street Maintenance & Operations 2,963,180 1,044,208 278,326 1,012,187 120,430 (923,777) 4% 264% (88)% Subtotal 57,683,290 6,562,163 6,433,952 6,229,930 4,806,622 (1,755,541) 8% (3)% (23)% 20 Dept20 5,462,760 167,417 1,325,000 - - (167,417) - - - Total Expenditures 63,146,050 6,729,579 7,758,952 6,229,930 4,806,622 (1,922,958) 8% (20) % (23) % Percent of year completed 2 8% INFORMATIONAL MEMO Page 3 GENERAL FUND CITY OF TUKWILA GENERAL FUND EXPENDITURES Year -to -Date as of January 31, 2021 SALARIES AND BENEFITS BUDGET BUDGET ACTUAL ACTUAL COMPARISON OF RESULTS COMPARISON OF RESULTS 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 ACTUAL OVER/(UNDER) EXPENDED % CHANGE ALLOCATED BDGT 2019/2020 2020/2021 11 Salaries 28,723,860 2,523,271 2,332,169 2,458,039 2,351,288 (171,983) 8% 5% (4)% 12 Extra Labor 347,528 92,920 51,376 43,075 335 (92,585) 0% (16)% (99)% 13 Overtime 1,218,115 116,825 114,773 123,095 139,198 22,373 11% 7% 13% 15 Holiday Pay 515,500 577 - 441 2,560 1,982 0% 0% 480% 21 FICA 1,872,655 169,803 148,154 156,133 144,469 (25,334) 8% 5% (7)% 22 Pension-LEOFF 899,828 66,768 69,032 71,649 68,920 2,152 8% 4% (4)% 23 Pension-PERS/PSERS 1,631,377 150,375 141,606 150,914 133,928 (16,447) 8% 7% (11)% 24 Industrial Insurance 875,820 110,308 108,720 118,554 45,845 (64,463) 5% 9% (61)% 25 Medical & Dental 6,904,119 562,474 468,596 526,151 515,036 (47,439) 7% 12% (2)% 28 Uniform/Clothing 8,525 30 - -- 148,515 (60) 0% 0% 0% Total Salaries & Benefits 42,997,327 3,793,382 3,434,425 3,648,049 3,401,579 (391,803) 8% 6% 3% Percent of year completed 8% 3 SUPPLIES, SERVICES AND CAPITAL BUDGET ACTUAL COMPARISON OF RESULTS 2021 ANNUAL 2021 ALLOCATED 2019 2020 2021 ACTUAL OVER/(UNDER) EXPENDED % CHANGE ALLOCATED BDGT 2019/2020 2020/2021 0 Transfers 5,462,760 167,417 1,325,000 -- (167,417) 0% (100)% 0% 31 Supplies 1,055,711 73,205 138,863 50,350 45,260 (27,945) 4% (64)% (10)% 34 Items Purchased for resale 13,000 10,000 - 235 - (10,000) 0% 0% (100)% 35 Small Tools 66,450 4,422 2,495 3,687 3,870 (552) 6% 48% 5% 41 Professional Services 5,439,071 177,995 394,962 121,375 33,256 (144,739) 1% (69)% (73)% 42 Communication 481,810 37,561 22,899 26,962 26,098 (11,463) 5% 18% (3)% 43 Travel 83,196 10,845 13,188 7,669 234 (10,611) 0% (42)% (97)% 44 Advertising 34,750 1,454 1,437 1,687 300 (1,154) 1% 17% (82)% 45 Rentals and Leases 2,166,137 145,838 233,397 106,284 148,515 2,677 7% (54)% 40% 46 Insurance 1,030,329 1,023,092 1,766,560 980,935 1,107,054 83,962 107% (44)% 13% 47 Public Utilities 1,991,445 1,066,665 54,976 1,047,325 7,926 (1,058,740) 0% 1805% (99)% 48 Repairs and Maintenance 651,669 47,551 183,044 84,095 12,421 (35,130) 2% (54)% (85)% 49 Miscellaneous 1,153,730 126,929 187,707 151,276 20,108 (106,820) 2% (19)% -87% 64 Machinery& Equipment 518,665 43,222 - - - (43,222) 0% 0% 0% Total Operating Expenses 20,148,723 2,936,197 4,324,528 2,581,881 1,405,043 (1,363,738) 7% (40) % (46) % Total Expenses 63,146,050 6,729,579 7,758,952 6,229,930 4,806,622 (1,755,541) 8% (20)% (23)% Percent of year completed 8% 3