HomeMy WebLinkAboutCSS 2021-04-05 COMPLETE AGENDA PACKETCity of Tukwila
Community Services
and Safety Committee
O Cynthia Delostrinos Johnson, Chair
O De'Sean Quinn
O Zak Idan
AGENDA
MONDAY, APRIL 5, 2021— 5:30 PM
FOSTER CONFERENCE ROOM
(6300 Building, Suite 100)
Distribution:
C. Delostrinos Johnson
D. Quinn
Z. Idan
K. Kruller
Mayor Ekberg
D. Cline
R. Bianchi
C. O'Flaherty
A. Youn
L. Humphrey
THIS MEETING WILL NOT BE CONDUCTED AT CITY FACILITIES
BASED ON THE GOVERNOR'S PROCLAMATION 20-28.
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THIS
MEETING IS: 1-253-292-9750, Access Code 635842680#
Click here to: Join Microsoft Teams meeting
For Technical Support during the meeting call: 1-206-431-2179.
Item
Recommended Action
Page
1. BUSINESS AGENDA
Discussion of Center for Public Safety Management
(CPSM) report recommendations.
Jay Wittwer, Fire Chief
2. MISCELLANEOUS
Discussion only.
Pg.1
Next Scheduled Meeting: April 19, 2021
t). The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
TO:
FROM:
BY:
CC:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Community Services & Safety Committee
David Cline, City Administrator
Jake Berry, Public Safety Budget Analyst
Allan Ekberg, Mayor
04/05/2021
Fire Department Sustainability Internal Working Group
ISSUE
Now that the City has received CPSM's Operations & Data Report, an internal working group has
been established to distill the knowledge contained within the report, augment it with our own, and
then apply it with the goal of providing a high-quality Fire Service to the Community at a
sustainable cost. The purpose of this memorandum is to inform the CSS of the formation of this
working group and the process it intends to use to carry -out its mission.
BACKGROUND
Mandated by Council via Ordinance 2621, the Fire Department commissioned CPSM to provide
an independent review of Fire's budgetary and management practices. CPSM presented their
findings to Council on March 8th and subsequent discussions were held during the March 15th CSS
meeting.
DISCUSSION
At the direction of the Mayor, an internal working group consisting of Mayor Allan Ekberg, City
Administrator David Cline, Finance Director Vicky Carlsen, Fire Chief Jay Wittwer, Deputy Fire
Chief Norm Golden, HR Director Juan Padilla, Local 2088 President James Booth, and Public
Safety Budget Analyst Jake Berry has been established. The group will also work with Tukwila
Staff from other departments to gain their input and to leverage their knowledge.
With the ultimate goal of providing a high-quality Fire Service at a sustainable cost, the group will
evaluate the recommendations (both specified and implied) contained within the CPSM report and
determine which are reasonable priorities from a contractual, data, and time -based standpoint.
Community Engagement
The working group plans to seek the assistance and input of the Community. Because the group
values the advice and knowledge of the Community, we would like to formally invite Community
members to actively participate in some of our discussions. These Community members will be
selected via a Boards and Commissions type process. To include a diverse set of knowledge we
will seek representatives from our business and residential Communities by reaching out to civic
groups, multi -family groups, business developers, and other groups as the Committee directs.
Applications to join our discussions will be sent to these groups and then, once received, will be
presented to the Committee for vetting and acceptance. The group would also like to invite a
representative from another Fire Department within Zone 3 to provide an expert third -party
perspective.
Page 1 of 2
1
Financial Sustainability
The term "Financial Sustainability" has become a hot topic since the release of the CPSM report
and the Group would like Committee's input on how we define this term. What does Financial
Sustainability mean to the Committee? What are the associated service -level implications?
High -Level Process
Once we have defined Financial Sustainability and Community Engagement, the group will
evaluate the 37 stated recommendations (as well as some unstated recommendations found
within the report) to determine which meet the following criteria:
• Reasonable: as CPSM's Mr. lacona stated, not all of the recommendations will make
sense for Tukwila
• Not Bargaining Related: because the Local 2088 contract runs through 2022, we will focus
on those recommendations that can be accomplished in the meantime
• Impactful: based on cost (or savings) and the return to the Community
• Label as either Policy or Procedure -Related: to determine involvement and timeline
From the recommendations that remain, we will identify those that are easiest to accomplish, the
"low hanging fruit". Tackling these tasks first will allow us to test and refine our process and
prepare us for the larger tasks.
Attachment #1 is a table containing questions the group has received from Council as well as the
group's response to each of the questions. We will include an updated version of this table with
each update to CSS and the Council.
The Mayor stated to the working group that providing a high-quality Fire Service at a sustainable
cost is one of the City's highest priorities and has drafted a team charter to guide the group and to
frame its actions and responsibilities. That charter is included as Attachment #2.
FINANCIAL IMPACT
None at this time.
RECOMMENDATION
Provided for informational purposes only.
ATTACHMENTS
1. CPSM Operational & Administrative Analysis: Council Question Follow -Up & Parking Lot
2. Fire Department Financial Sustainability Project Chartering Doc
Page 2 of 2
2
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Plan future City Council work session following committee review.
Provide both Administration and Union perspectives in the analysis.
Updated 3/29/21
3
4
Chartering Document
A Chartering Document allows for a mutually agreed upon understanding
of what a team effort and purpose is.
TEAM name: Fire Financial Advisory Coalition
Background:
The Tukwila Fire Department and Administration share the common goal of ensuring robust
community engagement regarding the necessary financial support to sustain Tukwila Fire
service. Our focus is to advise City policy officials (the City Council) on options and opportunities
to enable and sustain fire services to the City of Tukwila. We will rely on a data -driven focus to
ensure optimum response to questions, inform members and help drive informative outcomes.
It is the intent of the team to consider and present multiple options to help identify operational
fire service funding models while considering best practices to ensure an effective and efficient
service to the community.
Team Objective:
To advise the City Council and the public on financial recommendations and fire operational
models to facilitate a common understanding of service options. With the ultimate objective to
seek a sustained financial model that achieves public support through:
• Communication
• Collaboration
• Cooperation
• Data Driven Analysis
• Defined operational models
• Engagement with public
• Financial modeling
• Support of the public
• Vote of the public
Overview
The team will meet regularly to review and provide oversight on data acquired, operational
models to be considered, along with financial aspects and matching revenue needs and
solutions. Appropriate community outreach shall be conducted to inform the public and seek
public acceptance while incorporating community criteria into decisions.
Team Configuration
The team shall have several members comprising of those roles deemed necessary, members
may consist of union representation, fire administration, city administration, project manager,
finance, fire personnel, business community representation, and public/community participants.
The Mayor can help to identify and appoint the business community member(s) and the Council,
through the council president, can be asked to do the same for community member(s).
Recommendations will be accepted by all team members.
1 Page
5
The expected duration of the team's activity
The team shall continue in existence until a preferred outcome is achieved and the 2022/2023
biennium budget is approved or if a resolution is achieved sooner.
Team Organization
The team will choose a chair and/or co-chairs to help facilitate meetings, this position may
rotate, based on volunteers. Each team member is an equal in the process and all due decorum
and respect is expected. Team creation generally goes through a process of Forming, Storming,
Norming and Performing, thus each individual member is expected to help each other through
this process. Sub -teams can be formed for specific tasks; while it is the duty of the sub -team to
report back to the overall team often to keep all team members informed.
Time Expectations
Team should meet no less than every -other -week, and likely more during formation and critical
times.
In Scope: The expectations & deliverables of the team
Major areas to understand / deliver information on include:
• Seek all necessary data to drive a data -driven decision
• Provide a definition to required funding
• Define where required funding can be achieved from
• Receive and review public comment
• Visit with community members to share work effort and outcomes
• Produce justification of selected outcome
• Advise the full City Council on progress and outcomes
• Seek council support on decision points
• Inform the community of progress and outcomes
• Promote the desired outcome with the public/community
Out of Scope: Items the team is not to consider
• Union negotiations
• Eliminating certified fire fighters
6
21Pag4
Team members (fill in as members are identified)
The following team members have committed to participate on this team:
Reporting Hierarchy
The team is self -actuating equals, if an issue comes up that the team cannot resolve, the mayor
can make a final decision.
Team Principles
This team's members are bound by and subject to the City's code of ethics policy, TMC 2.95,
Code of Ethics for Employees and Appointed Officials.
3
7
Organization/Group
Team Member Name
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Reporting Hierarchy
The team is self -actuating equals, if an issue comes up that the team cannot resolve, the mayor
can make a final decision.
Team Principles
This team's members are bound by and subject to the City's code of ethics policy, TMC 2.95,
Code of Ethics for Employees and Appointed Officials.
3
7