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Home My WebLink AboutReg 2021-04-19 COMPLETE AGENDA PACKETTukwila City Council Agenda REGULAR MEETING •❖ „,4: -.1" -ILA wQs Q 4 "',n 2 190$ Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL 20-28 ADOPTED ANY PUBLIC AGENCY, RCW 42.30 UNLESS NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MARCH 24, SUBJECT (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) FOR THE PUBLIC TO ATTEND THE THE PHONE For Technical Monday, April 19, 2021; 7:00 PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ...” NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call; 1-206-431-2179, PM • Ord #2653 • Res #2022 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Sa//sh people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. SPECIAL PRESENTATION Recognize the promotion and swearing in of: • Deputy Police Chief Eric Lund (Badge #126) • Commander Dale Rock (Badge #163) Eric Dreyer, Police Chief 4. PUBLIC COMMENTS * 2021 update * Those wishing to provide public comments now have opportunity to verbally address the City Council via phone or Microsoft for up to 5 minutes. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak the Teams on the the by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during meeting. You will receive further instructions and be called upon during meeting to address the City Council. 5. CONSENT AGENDA a. Approval of Minutes: 4/5/21 (Regular Mtg.); 4/12/21 (Specia/ Mtg.) b. Approval of Vouchers c. Applications for lodging tax funds: (1) Approve an application for lodging tax funds from the City of Tukwila for Experience Tukwila in the amount of $100,000.00. (2) Approve an application for lodging tax funds from the City of Tukwila for the 2021 Juneteenth celebration in the amount of $5,000.00. [Reviewed and forwarded to Consent by the Planning and Economic Development Committee on 4/5/211 (continued...) Pg.1 Pg.9 Pg.19 REGULAR MEETING April 19, 2021 Page 2 5. CONSENT AGENDA (cont.) d. Authorize the Mayor to sign an agreement with True Blue Strategies for Experience Tukwila in an amount not to exceed $125,000.00. [Reviewed and forwarded to Consent by the Planning and Economic Development Committee on 4/5/211 Pg.29 6. UNFINISHED BUSINESS Weekly COVID-19 report. Pg.43 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report and 2021 1st Quarter Work Plan update d. City Attorney e. Legislative Analyst Pg.51 9. MISCELLANEOUS 10. EXECUTIVE SESSION Potential litigation — Pursuant to RCW 42.30.110(1)(i) (60 minutes) NO action will follow in the open meeting. 11. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) COUNCIL AGENDA SYNOPSIS k‘)* 41 Initials ITEM No. �� Meeting Date Prepared by Mayor's review Council review �C/r 4/19/21 B)M „ 5.C. 1908 ITEM INFORMATION STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 4/19/21 AGENDA ITEM TITLE Lodging Tax Funding Requests CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 4/19/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S LTAC recommended approval of two lodging tax requests from the City of Tukwila Office of SUMMARY Economic Development for Experience Tukwila and to assist in a 2021 Juneteenth event. The total combined request for the two applications is $105,000. The funds come from the City's lodging tax program and no general fund dollars will be used. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance /1 LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ DATE: LTAC, 3/12/21 PCD, 4/5/21 COMMITTEE CHAIR: KRULLER Planning & Community Dev. Planning Comm. AND HOUGARDY RECOMMENDATIONS: SPONsoR/ADMIN. Mayor's Office, Economic Development COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $105,000 $225,000 $0 Fund Source: 101 FUND, LODGING TAX (TOURISM) Comments: Per State Law, lodging tax can only be used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION 4/19/21 MTG. DATE ATTACHMENTS 4/19/21 Informational Memorandum, dated March 25, 2021. Updated, Six Year Financial Model City of Tukwila, Staff Report to Lodging Tax Committee, Experience Tukwila City of Tukwila, Experience Tukwila, Lodging Tax Application City of Tukwila, Staff Report to Lodging Tax Committee, Juneteenth Event City of Tukwila, Juneteenth Event, Lodging Tax Application Minutes from the 4/5 PCD Committee meeting 1 2 W i City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: March 25, 2021 SUBJECT: Lodging Tax Funding Requests ISSUE Review of a lodging tax funding request from the City of Tukwila, Office of Economic Development for Experience Tukwila ($100,000) and for a 2021 Juneteenth event ($5,000). BACKGROUND The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $1 million in lodging tax funds available for use. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded2. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pending Applications Following its March 12, 2021 meeting, LTAC recommended approval of two lodging tax requests from the City of Tukwila Office of Economic Development for Experience Tukwila and to assist in a 2021 Juneteenth event. 1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review and comment at least forty-five days before final action on the proposal." 3 INFORMATIONAL MEMO Page 2 1. Experience Tukwila, $100,000 In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website ExperienceTukwlia.com and social media. The goal is to promote the City of Tukwila to consumers primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue contractor services to run the day-to-day operations of Experience Tukwila and to expand content development with an additional photoshoot and video development. The need for a dedicated website and social media channels to promote the City was first identified as part of our brand development process in 2017. The social media accounts were valuable during the pandemic as it allowed the City to promote restaurants and retailers that were operating. In addition, the website and social media channels allows to do partnerships and engagement the City has not been able to do the in past. For example, the City is sponsoring the 2021 Seattle Restaurant Week and the City is provided a link directly on the event's website to ExperienceTukwila.com. The City is also partnering with the Seattle Seawolves on a campaign promoting the team as part of the upcoming season. The Seawolves tag the Experience Tukwila social media accounts as part of the campaign. For 2021 the goal of Experience Tukwila is to increase website visits and expand social media engagement by telling authentic stories, through photos, of the Tukwila community. LTAC Recommendation on Application: Do Fund Staff Recommendation on Application: Do Fund 2. Juneteenth Planning ($5,000) The City of Tukwila is requesting lodging tax funds to help support the creation of a virtual event to celebrate Juneteenth. Juneteenth is the oldest nationally celebrated commemoration of the ending of slavery in the United States. A coalition of Tukwila community members, non -profits, and the City have started to plan a virtual event for 2021. The event is virtual this year due to COVID-19. In 2022 the goal is transition this to an in-person event in the City. Unlike surrounding communities, Tukwila does not have a signature event. As one of the most diverse cities in the country a future Juneteenth event could serve as this signature event. Tukwila's diversity also serves as a strength for this event and allows for the creation of a truly authentic Tukwila event. Lodging tax funds will be used to help with operational and marketing costs. Doing the virtual event for 2021 allows us to gain content and a following prior to the launch of an in-person event in 2022. LTAC Recommendation on Application: Do Fund Staff Recommendation on Application: Do Fund 4 INFORMATIONAL MEMO Page 3 FINANCIAL IMPACT The total request for lodging tax funds is $105,000.00. No general fund dollars will be used. The six-year Tourism Financial Plan approved by the City Council in December of 2020 allocated a total of $150,000 in lodging tax funding for sponsorships in 2020. 2020 Tourism Six -Year Financial Plan Allocation Experience Tukwila Budget: $75,000.00 Experience Tukwila Request (pending): ($100,000.00) Remaining Experience Tukwila Funds: $(25,000) 2020 Tourism Six -Year Financial Plan Allocation Sponsorships: $150,000.00 Global to Local Request (Already Approved): ($5,000.00) City of Tukwila, Juneteenth Event (pending) ($5,000.00) Remaining Sponsorship Funds: $140,000.00 RECOMMENDATION Staff recommends that the Committee approve the funding request and forward the request to the April 19, 2021 consent agenda. ATTACHMENTS 1. Updated, Six Year Financial Model 2. City of Tukwila, Staff Report to Lodging Tax Committee, Experience Tukwila 3. City of Tukwila, Experience Tukwila, Lodging Tax Application 4. City of Tukwila, Staff Report to Lodging Tax Committee, Juneteenth Event 5. City of Tukwila, Juneteenth Event, Lodging Tax Application 5 6 Tourism Funding, Six Year Financial Plan DRAFT - Updated March 3, 2021 Adopted Budget 2020 Tourism Revenue Lodging Tax $ 800,000 Promotion Area (TPA) Fee Generated in Tukwila $ 1,131,000 Cares Act Reimbursement: Total Revenues: $ 1,931,000 Tourism Expenses Marketing, Sales, and Sponsorships TPA Funded DMO Services (SSRTA) Lodging Tax Funded DMO Services (SSRTA) Sponsorships Small Events rience Tukwila, Branding and Marketing, Visitors World Cup Planning and Activation COVID-19 Response SavingLocalKC.com SSRTA Emergency Funding Showare Sponsorship Seattle Southside Chamber of Commerce Destination Development Wayfinding Plan Development and Installation Southcenter Art Investments Tukwila Pond General Administration Salary and Benefits City Overhead Charge Administrative Estimate 2020 COVID Estimate $ 400,000 $ 563,632 $ 30,878 2020 Preliminary Actuals $ 292,358 $ 608,190 $ 30,878 2021 2022 400,000 $ 574,672 $ 450,000 $ 650,000 $ 2023 2024 2025 600,000 $ 700,000 $ 700,000 800,000 800,000 $ 900,000 $ $ 994,510 $ 931,426 $ 974,672 $ 1,100,000 $ 1,300,000 1,500,000 1,700,000 $ 1,131,000 $ 202,500 $ 150,000 $ 15,000 $ 88,375 $ 154,170 50,000 39,400 125,000 74,997 19,416 30,000 563,632 I $ 202,500 $ 10,000 $ 5,000 $ 88,375 $ 154,170 $ 20,000 608,190 202,500 88,375 123,539 20,000 39,400 $ 25,000 $ 39,400 9,572 574,672 I $ - $ 150,000 $ 15,000 $ $ 100,000 30,631 75,000 650,000 I $ 150,000 15,000 75,000 50,000 - $ 15,000 30,000 100,000 $ 75,000 $ 115,428 $ 150,000 75,000 200,000 72,281 $ 19,416 $ 20,000 $ 76,553 19,416 18,540 78,802 $ 24,008 $ 23,350 $ 79,978 25,231 28,750 700,000 I $ - $ 150,000 $ 15,000 $ 75,000 $ 50,000 $ 100,000 $ 75,000 $ 200,000 $ 82,377 $ 25,988 $ 30,000 $ 800,000 I $ 150,000 15,000 75,000 50,000 100,000 75,000 200,000 84,849 26,768 30,000 900,000 $ 150,000 $ 15,000 $ 75,000 $ 50,000 $ 100,000 75,000 200,000 87,394 27,571 30,000 Totals 3,642,358 4,796,494 8,500,608 Total Expenditures: $ 2,079,858 Beginning Fund Balance: Ending Fund Balance: Notes This document does not bind the City to provide funds nor does it authorize any funding. All use of lodging tax funds must be approved by LTAC and the City Council through an application process. The shaded cells indicate approved applications. The lodging tax revenues are estimated as of May 7, 2020 and reflect staffs prediction based on COVID-19. TPA revenue estimate assumes 29% of the fees collected within the three city Tourism Promotion Area were collected by Tukwila hotels. TPA revenue for 2020 and 2021 is based on the SSRTA's revised, adopted budget. After 2021 revenues are staff estimates. Salary/Benefits for Business Relations Manager is split 50/50 between general fund and lodging tax and is estimated to increase 3% annually after 2022. The City overhead charge is charged to all special funds. It recoups the cost to the general fund to support the lodging tax fund. It includes facilities, technology, legal, accounting, and record keeping services and is estimated to increase 3% annually after 2022. Because 100% (less 1% Department of Revenue Fee) of all TPA revenue is estimated to be passed through to the SSRTA, the Ending Fund Balance is only lodging tax funds. CARES Act Funds provided as reimbursement for staff time associated with emergency response. For 2020, preliminary actuals are provided, but are not yet confirmed. 1,219,774 1 $ 1,206,085 1,391,891 $ 1,513,959 $ 1,503,365 $ 1,606,616 1,709,965 4,796,494 405,000 610,000 65,000 501,750 150,000 308,340 75,000 15,000 70,000 450,000 378,800 750,000 474,840 140,826 150,640 9,341,690 1,931,000 $ 651,142 $ 1,931,000 $ 1,705,736 $ 1,931,000 $ 1,656,341 $ 1,656,341 $ 1,239,123 $ 1,239,123 $ 825,164 $ 825,164 $ 621,799 $ 621,799 515,182 515,182 505,218 v 8 Tukwila Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: $100,000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants. Funds Previously Awarded: In 2020, Experience Tukwila received $88,375 in lodging tax funds to launch and operate Experience Tukwila. Funding Request Narrative: In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website ExperienceTukwlia.com and social media. The goal is to promote the City of Tukwila to consumers primarily within 50 miles of the City, including hotel guests who are already in City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 9 flii'tkyvik the area. The City is seeking funding to continue contractor services to run the day-to-day operations of Experience Tukwila and to expand content development. Staff Comments: Experience Tukwila is starting to gain steam and initiative in promoting the City. As of February 2021 Experience Tukwila had the following key metrics: Total Followers: 1,763 Posts: 1,169 Impressions: 744,957 Profile Views (not including Facebook): 7,739 Engagements: 6,720 Keep in mind that the social media accounts launched in the spring of 2020 and the website launched in January of 2021. Experience Tukwila campaigns such as the Great Tukwila Carryout to help restaurants during COVID-19, Saving Local, and the name the sushi roll at Trapper's Sushi. Experience Tukwila allows the City to promote the Tukwila community within the Greater Seattle area and to help the City control its on brand. It has also served as resource to businesses looking to promote grand opening and upcoming events. Consistency with Six Year Financial Model: Experience Tukwila Request: $100,000 Funds Provided in Six Year Financial Plan For Ex. Tukwila: $75,000 Remaining Funds: $(25,000) In the "Tourism Six Year Financial Plan" we identified $75,000 for 2021 costs for Experience Tukwila. This cost was primarily related to ongoing upkeep, website management, and social media posts. The added funds for 2021 include doing another photo shoot and creating some small videos. Since Experience Tukwila launched, we are working to build out our digital content for use across the website and social media. A new photo shoot is needed because in 2020 we were operating under COVID-19 restrictions and were not able to fully capture activities and events that capture Tukwila. City of Tukwila Staff Recommendation to LTAC: Approval Notes: None. 10 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Application to the City of Tukwila for Use of 2021 Lodging Tax Funds Event or Activity Name (if applicable): Experience Tukwila Amount of Lodging Tax Requested: $100,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-6001519 Mailing Address: Office of the Mayor 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: 206-431-3684 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2021. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: /s/ Date: March 10, 2021 11 1) Describe your tourism -related activity or event. In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website ExperienceTukwlia.com and social media. The goal is to promote the City of Tukwila to consumers primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue contractor services to run the day-to-day operations of Experience Tukwila and to expand content development. 1) If an event, list the event name, date(s), and projected overall attendance. N/A 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? This is a pure branding and marketing initiative. The geographic focus are consumers within 50 miles of the City. This could include households, employees, and overnight guests who are already in the area. 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. Tukwila's central location, its transportation connections, and mass transit makes Tukwila a great destination to get away for a day or an overnight trip. The City is home to nearly 200 restaurants, the largest mall in the Pacific NW, Starfire Sports, and the Museum of Flight. The City has success is bringing people to the City. The goal is to get people to come more often, stay longer, and realize they are in Tukwila (versus other cities). 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Primary within 50 miles of the City; however, hotel guests throughout the region are part of the target audience. 5) Describe the prior success of your event/activity/facility in attracting tourists. The City launched Experience Tukwila last year as part of the pandemic recovery, as a way to support businesses. The following outlines the social media engagement as of February 24, 2021: Total Followers: 1,763 Posts: 1,169 Impressions: 744,957 Profile Views (not including Facebook): 7,739 Engagements: 6,720 The ExperienceTukwila.com website went live at the end of February. Page 2 of 7 12 In addition, to the total stats outlined above, the City has also had success in several minor campaigns, including the SavingLocal.com, the Great Tukwila Carryout, and the Trapper's Tukwila sushi roll social media push. 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A 7) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. For 2020 the goal was to get Experience Tukwila up and function. For 2021 the goal is to expand the total number of followers, likes, engagements, and impressions for Experience Tukwila. For 2021 a limited amount of paid social media will be utilized; digital ads; paid google search; search and engine optimization. In addition to the items outlined above, we want to build out our video and photography imagery. A photo shoot was completed in 2020, but this was limited due to COVID-19. A video originally budgeted for 2020 was also not completed. For 2021 we want to complete a new photoshoot and do some short videos to promote the City. Finally, we want to start engaging Tukwila youth in creating content we can use for Experience Tukwila. This will help to create authentic content to promote the City. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Experience Tukwila promotes the City's various lodging, restaurants, retailers, and entertainment establishments. ExperienceTukwila.com features pages for each specific category mentioned above. In addition, social media posts rotate through regularly promoting Tukwila businesses. 9) Is the City able to use your digital and print media for collaborative marketing? Yes. 10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Experience Tukwila is all about Tukwila. The brand is focused on the Tukwila name. Tukwila is tagged as a physical location in social media posts. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) Page 3 of 7 13 As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 1,500,000 social media impressions. b. Number of people who will travel fewer than 50 miles for your event/activity. 90% However, hotel guests already in the Greater Seattle area are also a focus on Experience Tukwila. c. Number of people who will travel more than 50 miles for your event/activity. 10% (see note above) d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 5% e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 5% f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 1,000 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 3,000 Page 4 of 7 14 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? The impressions outlined above are a forecasted amount for the reminder of 2021. The forecast as built on the limited historical data we currently have for 2020 for Experience Tukwila. It is important to remember that Experience Tukwila is a pure marketing and branding effort. Tracking actual hotel stays and visitor spending through such efforts can be difficult and at best can only show a correlation and not causation. For the overall success of Experience Tukwila, we intend on tracking the following metrics. Metrics 2021 End of Year Goals Website visits: 7,500 Social media followers: 2,100 Social media impressions: 1,500,000 Social media engagement: 9,000 Email newsletter subscribers 450 Experience Tukwila is building it's digital followers and impressions primarily through organic engagement, with a limited amount of paid social media. 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Page 5 of 7 15 Ongoing Operations Estimated Costs Project Management and Reporting $ 9,000 Social Media Content and Management $ 27,000 Website Content Updates $ 18,000 Email Marketing Content and Management $ 6,750 Subtotal: $ 60,750 One Time Costs Estimated Costs Two Day Photo Shoot $ 15,000 Short Videos/Animations for Social Media $ 18,000 Subtotal: $ 33,000 Contingency and Social Media Ad Buys: $ 6,250 Grand Total: $ 100,000 Funds may be moved around categories but will not exceed the grand total. The City contracts with a firm to manage the day-to-day postings and updates for ExperienceTukwila.com. Posts are made on social media almost daily and the website is updated weekly with new content as it becomes available. Contracting with a firm to manage Experience Tukwila is cheaper and provides the City more flexibility than to do it in house, which would require the hiring of additional staff. In the "Tourism Six Year Financial Plan" we identified $75,000 for 2021 costs for Experience Tukwila. This cost was primarily related to ongoing upkeep, website management, and social media posts. The added funds for 2021 include doing another photos shoot and creating some small videos. Since Experience Tukwila launched, we are working to build out our digital content for use across the website and social media. A new photo shoot is needed because in 2020 we were operating under COVID-19 restrictions and were not able to fully capture activities and events that capture Tukwila. 16) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? We would likely reduce the scope of the photo shoot and eliminate the short videos. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee Page 6 of 7 16 c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 5, 2021 Page 7 of 7 17 18 OTtl(liv ila Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: $5,000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants Funds Previously Awarded: None for this event. The City has previously been provided funds for a variety of activities. Funding Request Narrative: The City of Tukwila is requesting lodging tax funds to help support the creation of a virtual event to celebrate Juneteenth. Juneteenth is the oldest nationally celebrated commemoration of the ending of slavery in the United States. A coalition of Tukwila community members, non -profits, and the City have started to plan a virtual event for 2021. The event is virtual this year due to COVID-19. In 2022 the goal is transition this to an in-person event in the City. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 19 flii'tkyvik Unlike surrounding communities, Tukwila does not have a signature event. As one of the most diverse cities in the country a future Juneteenth event could serve as this signature event. Tukwila's diversity also serves as a strength for this event and allows for the creation of a truly authentic Tukwila event. Doing the virtual event for 2021 allows us to gain content and a following prior to the launch of an in- person event in 2022. Staff Comments: Unlike surrounding communities, Tukwila does not have a signature event. As one of the most diverse cities in the country a future Juneteenth event could serve as this signature event. Tukwila's diversity also serves as a strength for this event and allows for the creation of a truly authentic Tukwila event. Doing the virtual event for 2021 allows us to gain content and a following prior to the launch of an in- person event in 2022. In addition, as part of branding effort in 2017 Bill Baker suggested the City create events that highlight the City's diversity. This event helps achieve that goal. Consistency with Six Year Financial Model: For 2021, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. There will be sufficient funds remaining in the budget for other 2021 sponsorships. Sponsorship Funds Provided in Six Year Financial Plan: $150,000 Spice Bridge Request (already approved) ($5,000) Juneteenth Request (Pending) ($5,000) Remaining Funds: $140,000 City of Tukwila Staff Recommendation to LTAC: Approval Notes: None. 20 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Application to the City of Tukwila for Use of 2021 Lodging Tax Funds Event or Activity Name (if applicable): 2021 Juneteenth Celebration Amount of Lodging Tax Requested: $5,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-6001519 Mailing Address: Office of the Mayor 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: 206-431-3684 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2021. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: /s/ Date: March 10, 2021 21 1) Describe your tourism -related activity or event. The City of Tukwila is requesting lodging tax funds to help support the creation of a virtual event to celebrate Juneteenth. Juneteenth is the oldest nationally celebrated commemoration of the ending of slavery in the United States. A coalition of Tukwila community members, non- profits, and the City have started to plan a virtual event for 2021. The event is virtual this year due to COVID-19. In 2022 the goal is transition this to an in person event in the City. Unlike surrounding communities, Tukwila does not have a signature event. As one of the most diverse cities in the country a future Juneteenth event could serve as this signature event. Tukwila's diversity also serves as a strength for this event and allows for the creation of a truly authentic Tukwila event. In addition, Bill Baker, who the City hired for brand development, suggested the creation of events that highlighted Tukwila's diversity. Doing the virtual event for 2021 allows us to gain content and a following prior to the launch of an in-person event in 2022. 1) If an event, list the event name, date(s), and projected overall attendance. 1,000 virtual attendees. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? This is a pure branding and marketing initiative. The geographic focus are consumers within 50 miles of the City. This could include households, employees, and overnight guests who are already in the area. 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. Tukwila's central location, its transportation connections, and mass transit makes Tukwila a great destination to get away for a day or an overnight trip. The City is home to nearly 200 restaurants, the largest mall in the Pacific NW, Starfire Sports, and the Museum of Flight. The City has success is bringing people to the City. The goal is to get people to come more often, stay longer, and realize they are in Tukwila (versus other cities). This specific event will be virtual so viewers will likely be spread out across the country. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Primary within 50 miles of the City; however, hotel guests throughout the region are part of the target audience. This specific event will be virtual so viewers will likely be spread out across the country. Page 2 of 5 22 5) Describe the prior success of your event/activity/facility in attracting tourists. This is a new event. 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. The event organizers, including the City's Parks and Recreation Department, have experience hosting and managing events. 7) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. The organizers will use out of market signage to promote the event and Experience Tukwila resources will also be used to promote the event. This will include social media posts, paid social media posts, e -newsletters blasts, and perhaps some paid digital ads. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. The event helps to promote the Experience Tukwila website and social media. The event website will likely be hosted on ExperienceTukwila.com and thus help drive visitors to the site. The site promotes the overall Tukwila visitor economy. 9) Is the City able to use your digital and print media for collaborative marketing? Yes. 10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? This event will be promoted as being in Tukwila. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 1,000 online views. b. Number of people who will travel fewer than 50 miles for your event/activity. 100% Page 3 of 5 23 c. Number of people who will travel more than 50 miles for your event/activity. 0 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 0 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 0 f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 0 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 0 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? These are estimates based on past experience with events. Actual views and impressions will be tracked as part of the promotion for the campaign. 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Page 4 of 5 24 Total costs are estimated to be $5,000. Funds will be used to secure vendors, artists, administrative, and general promotion of the event. It's important to remember that year's event is about setting the stage for 2022. 16) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? We would likely eliminate the social media posts for the event. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 5, 2021 Page 5 of 5 25 26 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes April 5, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Brandon Miles, Rachel Bianchi, Derek Speck, Stacy Hansen, Laurel Humphrey Chair Hougardy called the meeting to order at 5:30 p.m. Staff Present: I. BUSINESS AGENDA A. Lodging Tax Applications from the City of Tukwila Experience Tukwila Staff is seeking Council approval of $100,000 for Experience Tukwila to continue contracted operation services and to expand photo and video content. Juneteenth Staff is seeking Council approval of $5,000 to support the creation of a virtual Juneteenth event in June. Item(s) for follow-up The Committee is interested in approving more lodging tax funding for Juneteenth if needed. Committee Recommendation Unanimous approval. Forward to April 19, 2021 Regular Consent Agenda. B. Service Agreement: Experience Tukwila Staff is seeking Council approval of an agreement with True Blue Strategies in an amount not to exceed $125,000 for management and operation of the Experience Tukwila digital initiative. Committee Recommendation Unanimous approval. Forward to April 19, 2021 Regular Consent Agenda. C. King County Health through Housing Program Staff presented preliminary answers to questions previously posed by Council and community members. Item(s) for follow-up • Begin discussions with King County to get remaining questions answered. • Learn additional detail about what other cities are considering regarding participation. Committee Recommendation Return to Committee. 27 28 COUNCIL AGENDA SYNOPSIS kJi'\4s, Initials ITEM No. �� Meeting Date Prepared by Mayor's review Council review �C/r 4/19/21 BJM , 5. D. 1908 ITEM INFORMATION STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 4/19/21 AGENDA ITEM TITLE Authorize the Mayor to Execute and Agreement with True Blue Strategies for Experience Tukwila. CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 4/19/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S In 2020, the City launched the Experience Tukwila Digital Initiative to aggressively SUMMARY promote the Tukwila community within the Seattle region. Experience Tukwila includes dedicated social media accounts and a website with original content highlighting restaurants, retailers, events, and the overall Tukwila community. True Blue Strategies manages the day-to-day operations for Experience Tukwila, including content creation for social media and maintenance of ExperienceTukwila.com REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance A ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ DATE: PCD, 4/5/21 COMMITTEE CHAIR: HOUGARDY Planning & Community Dev. Planning Comm. RECOMMENDATIONS: SPONsoR/ADMIN. Mayor's Office, Economic Development COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $125,000 $525,000 $0 Fund Source: 101 FUND, LODGING TAX (TOURISM) Comments: Per State Law, lodging tax can only be used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION 4/19/21 MTG. DATE ATTACHMENTS 4/19/21 Informational Memorandum, dated March 25, 2021. Draft Agreement between the City of Tukwila and True Blue Strategies. Minutes from the 4/5 PCD Committee meeting 29 30 W i City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: March 25, 2021 SUBJECT: Agreement with True Blue Strategies for Experience Tukwila ISSUE Authorize the Mayor to sign an agreement with True Blue Strategies for the management and operation for the Experience Tukwila Digital Initiative. BACKGROUND In 2020, the City launched the Experience Tukwila Digital Initiative to aggressively promote the Tukwila community within the Seattle region. Experience Tukwila includes dedicated social media accounts and a website with original content highlighting restaurants, retailers, events, and the overall Tukwila community. The social media was very helpful in promoting Tukwila businesses during the Stay Home, Stay Heathy orders associated with the COVID-19 pandemic. These dedicated social media channels and website have allowed us to do sponsorships and partnership we were unable to do in the past, including being a partner for Seattle Restaurant Week and doing a campaign with the Seattle Seawolves. For 2021 Experience Tukwila will focus on growing its reach and followers on social media, with a focus on working to bring visitors back to the City following the pandemic. New original content will be created to highlight the community and businesses, including post COVID-19 photoshoot and the creation of short videos promoting the City. The overall goal of Experience Tukwila is to bring more visitors to the City, encourage them to stay longer, and to improve the City's brand within the region. DISCUSSION The City has been working with True Blue Strategies (formally Mammoth) for almost a year. True Blue is a woman owned company based out of Seattle and is responsible for the day-to-day management of the Experience Tukwila Initiative. The City selected True Blue in 2020 after interviewing several firms. True Blue was selected due to its small size and overall background in working in both public policy and marketing. FINANCIAL IMPACT The total agreement will not exceed $125,000. A lodging tax application is pending in the amount of $100,000 to fund this agreement. Additional expenditure authorization is being requested in case other funds (grants or additional lodging tax funds) become available during the contract term. RECOMMENDATION Staff recommends the Committee forward the agreement to the April 19, 2021 consent agenda for final action by the City Council. ATTACHMENTS 1. Draft Agreement between the City of Tukwila and True Blue Strategies. 31 32 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and True Blue Strategies, hereinafter referred to as "the Consultant" or "Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform marketing, advertising, and social media management services in connection with the project titled Experience Tukwila Digital Initiative. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing on April 1, 2021 and ending March 31, 2022, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2021 unless an extension of such time is granted in writing by the City (email suffices). 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $125,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 33 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. City retains ownership of all social media accounts and the ExperienceTukwila.com website, including domain name. Upon expiration of this Agreement or demand by the City, Consultant shall transfer hosting of ExperienceTukwila.com to a provider of the City's choice and provide all login credentials for ExperienceTukwila.com and all Experience Tukwila social media accounts. City retains ownership of any photography, videography, and animation created in conjunction with this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. CA revised May 2020 34 Page 2 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 3. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion CA revised May 2020 Page 3 35 to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City (e-mail suffices). 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No CA revised May 2020 36 Page 4 amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this day of , 20 CITY OF TUKWILA CONSULTANT By: Allan Ekberg, Mayor Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 37 Exhibit "A" Scope of Services Contractor shall provide marketing, advertising, and social media management services to the City with the intent of bringing more visitors to the City and improving the City's image. The focus for 2021 shall be to restore consumer confidence following (hopeful) easing of COVID-19 restrictions that limited occupancy of retailers, restaurants, and which significantly impacted overnight travel. Day -to -Day Management of Experience Tukwila Contractor is responsible for the day-to-day management of the City of Tukwila Experience Tukwila social media accounts (Facebook, Instagram, Twitter, and Linkedln) and the ExperienceTukwila.com website. Contractor shall provide the following services outlined in Table 1 below. Special Services In addition to the work outlined in Table 1, Contractor shall provide the following additional special services to the City. 1. On dates mutually agreed by the City and Contractor, organize a two-day photo shoot within the City to capture more crowds, personal portraits, and b -roll footage. Total cost not to exceed $15,000. Work shall not begin until authorized by the City. 2. Produce six short videos or animations promoting the City. Total cost not to exceed $18,000. Work shall not begin until authorized by the City. 3. Provide on-call, on -demand graphic design services to the City. The specific projects shall be bid on request by the City. 4. Paid media recommendations, as needed, with the specific services added by the City upon request, with a cost estimate provided by the Contractor. 5. Earned media and community partners program. The specific work shall be negotiated by the City and the Contractor, with the Contractor providing the City an estimate for the proposed work. 6. Other marketing and advertising services deemed necessary by the City to achieve the goals of promoting the City to visitors. Specific services and costs shall be negotiated as specific projects are proposed by either City or Contractor. CA revised May 2020 38 Page 6 Table 1 Table 1 shows an estimate as to how funds will be allocated. The City may reallocate funds for specific tasks or eliminate tasks. The total funds for the contractor shall not exceed $125,000, unless mutually agreed by the City and Contractor. Nine Month Cost Monthly (April - Task Notes Rate December Project Management and Reporting Project Management, monthly analytics reporting on web and social analytics, site hosting and administration. $1,000 Social Media Content and Management Creation and posting of original social media content for existing Facebook, Instagram, Twitter, and Linkedln accounts including custom graphics and sourced photography. 5-7 posts per week. Community moderation. Identify externally generated content to share, retweet, or otherwise promote. Ongoing content creating for Linkedln one post per week. Expanded stories, videos, gifs, and interactive content. City retains ownership of all social media accounts. Upon request, Contractor shall provide the City sign in credentials for social media accounts. $3,000 $9,000 $27, 000 Website Content Updates Ongoing website support and content updates, editorial calendar management, blog content and event updates. Includes adding additional content to the site such as new restaurant and shopping listings, updating imagery including refreshing homepage content. Contractor is responsible for hosting ExperienceTukwila.com. City retains ownership of ExperienceTukwila.com website and the domain name. Upon termination of this Agreement, Contractor shall transfer hosting and the domain name ExperienceTukwila.com to the City. $2,000 $18,000 Email Marketing Content and Management. Deployment of one email per month to Experience Tukwila newsletter subscribers. Email content development and management including subscriber/engagement reporting $750 $6,750 Estimated Hours per month ($175 per hour) 6 17 11 4 CA revised May 2020 Page 7 39 40 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes April 5, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Brandon Miles, Rachel Bianchi, Derek Speck, Stacy Hansen, Laurel Humphrey Chair Hougardy called the meeting to order at 5:30 p.m. Staff Present: I. BUSINESS AGENDA A. Lodging Tax Applications from the City of Tukwila Experience Tukwila Staff is seeking Council approval of $100,000 for Experience Tukwila to continue contracted operation services and to expand photo and video content. Juneteenth Staff is seeking Council approval of $5,000 to support the creation of a virtual Juneteenth event in June. Item(s) for follow-up The Committee is interested in approving more lodging tax funding for Juneteenth if needed. Committee Recommendation Unanimous approval. Forward to April 19, 2021 Regular Consent Agenda. B. Service Agreement: Experience Tukwila Staff is seeking Council approval of an agreement with True Blue Strategies in an amount not to exceed $125,000 for management and operation of the Experience Tukwila digital initiative. Committee Recommendation Unanimous approval. Forward to April 19, 2021 Regular Consent Agenda. C. King County Health through Housing Program Staff presented preliminary answers to questions previously posed by Council and community members. Item(s) for follow-up • Begin discussions with King County to get remaining questions answered. • Learn additional detail about what other cities are considering regarding participation. Committee Recommendation Return to Committee. 41 42 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 04/19/21 RB ITEM INFORMATION ITEM No. 6 43 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 04/19/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 04119/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PTV SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 04/19/21 Coronavirus Report 43 44 Coronavirus Response Update April 19, 2021 * Denotes All New Content in the Section Essential Services and City Operations With the recent Governor's order, staff is being extra vigilant to ensure that worksites are being inhabited under the mandated 25% capacity and that City facilities are being utilized only be staff who must report to work in order to complete their jobs. Financial Stability The Finance Director provided the most recent COVID Financial Update to the Council on Monday, March 8, 2021. Police Staffing and Calls for Service There have been no changes to Police staffing since the last report. Fire Staffing and Calls for Service As of April 1, 2021 the Fire Department has gone to minimum staffing of 13. * Human Services Human Services staff assisted two households (2 individuals) for a combined total of total of $3179 in rental assistance. One household with $779 from general fund non-profit partners and $2400 from COVID Rent/Utility (COVID R/A) funds. We have several families in various stages of the intake process. In the past week, staff spoke with 22 households in need of rental assistance. The range of back -owed rent was $1100- $5,880. $500-$1,200 = 3 $1,250-$3,500 =7 $3,600-$4,000 = 8 Over $4,000 = 4 Human Services staff continues to encourage all eligible residents to apply for the KC EPRAP (Eviction Prevention Rental Assistance Program) especially residents who have back owing rent over $2400 and who are likely to need additional support in upcoming months (not yet working full time ). * Business Recovery Business Re -Openings and Closings On March 22, the entire State entered Phase 3 of the Healthy Washington: Roadmap to Recovery. Under this plan, counties will be individually evaluated every three weeks with evaluations occurring on a Monday and changes taking effect the following Friday. If a county fails one or more of the evaluation metrics, it will move down one phase. The first evaluation occurred on April 12 and three counties in the State were required to roll back to Phase 2 effective April 16. Fortunately, King County remained in Phase 3. The next evaluation will occur on May 3. For large counties, such as King County, to remain in Phase 3, we will need to keep a 14 -day average of new COVID cases below 200 per 100,000 residents and a seven-day average of new hospitalizations below 5 per 100,000 residents. Based 1 45 on the State Department of Health's Roadmap to Recovery report dated 4/12/21, King County's metrics are below those thresholds. However, it is important to note that around mid-March new cases and hospitalizations in King County rose and have hovered close to the thresholds during early April. If our numbers rise more, it is possible that the County will roll back to Phase 2 on May7tn King County: Healthy Washington Roadmap to Recovery Goal to Stay in Phase 3 King County 4/12/21 New cases per 100,000 population per 14 days < 200 193 New COVID-19 hospitalizations per 100,000 population per 7 days < 5 < 4 Notes: 1) Unshaded cells indicate we are meeting the goal to stay in Phase 3 2) Shaded cells indicate we are NOT meeting the goal to stay in Phase 3 3) King County data is from https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/data-tables/421-006-RoadmapToRecovery- 20210412.pdf Phase 3 allows a significant increase in activity compared to Phase 2. In Phase 3 generally all the indoor and outdoor activities allowed in Phase 2 that were capped at 25% occupancy are allowed up to 50% occupancy to a maximum of 400 people. Examples of these activities are dining, retail, professional services, personal services, worship services, card rooms, museums, gyms and fitness, and movie theaters. Other types of indoor entertainment are also allowed with restrictions, such as: karaoke and recreational singing, darts, billiards, arcade games, trampoline facilities, indoor playgrounds, and training classes. Another significant change in Phase 3 compared to Phase 2 is that in-person spectators at events with permanent seating will be allowed. This includes professional and high school sports, motorsports, rodeos, and other outdoor spectator events. Spectators will be capped at 25% of permanent seating up to 9,000 people. In all cases restrictions such as distancing, masking, hygiene, and spectator guidelines will still be required. Business Assistance The State approved a $2.4 billion of federal funding for COVID assistance which includes $240 million for small business assistance grants. The grants will be administered by the State's Department of Commerce. Their application portal opened on March 29 with applications due by April 9. On March 29 and April 2 we notified our businesses about the grant opportunity. The State Department of Commerce has implemented a very efficient grant portal and process for this round. Based on a very preliminary review, approximate 165 small businesses in Tukwila applied. The demographics of the majority ownership of the businesses was self -identified as approximately 26% African American/Black, 37% Asian American, 5% Hispanic, 2% LGBTQ+, 34% Woman, and 1% Veteran. Note, ownership of a particular business may include multiple categories and not all applications may be qualified. The State hopes to complete the review and approve the grants soon. The federal government's new $1.9 trillion American Rescue Plan Act includes very significant funding to support business including $28.6 billion for a Restaurant Revitalization Fund, an additional $15 billion for Economic Injury Disaster Loans (EIDL), an additional $10 billion for State Small Business Credit Initiative (SSBCI), and an additional $7.5 billion for the Paycheck Protection Program (PPP). Those programs will be administered by the U.S. Small Business Administration. On March 30 the government extended the PPP application period through May. Unemployment 2 46 The unemployment claims data report will be included monthly. The report through February was included with the coronavirus report for the Council meeting on March 22. On March 11, 2021 the President signed the $1.9 trillion American Rescue Plan Act. The new law extends Pandemic Emergency Unemployment Compensation (PEUC), which is for workers who have exhausted all other benefits, plus the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular unemployment such as self-employed people and independent contractor, for an additional 29 weeks. It also extends the Federal Pandemic Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible claimants who are receiving benefits from any unemployment program through September 6, 2021. Information on employment resources for community members that have been affected by job loss or reduced hours due to COVID is posted on the City's website and has been shared with social service partners. Staff will distribute it through our social media accounts over the next few weeks. * The City is one of the sponsors for the 2021 Education and Workforce Summit that will be held on April 28th and will include a panel discussion on career paths and a job fair. The Summit is hosted by the Seattle Southside Chamber of Commerce and WorkSource. * Meeting our Community's Basic Needs April 2021: Tukwila Food Pantry • 4/8 -457 • 4/10 - 384 • 4/13 - 336 Pantry numbers also include Door Dash deliveries. Five National Guard are currently on-site with the end date of August 2021. Senior Meal Distribution for the week of April 12-15 included the following: • Duwamish Curb (Tuesday's Duwamish Curve Cafe - curbside pickup meals): 44 • Meals on Wheels — 19 residents, 179 meals • Operation Senior Meal Drop — The final regular delivery date for this program was March 31. Many seniors in this program expressed that they have been vaccinated and are now going out more. They feel comfortable and are not as homebound as before. Staff have experienced a noticeable decrease in the order for meals each week. Close to 500 meals a week at the beginning of the program to under 300 in the last few weeks. Some of those have expressed they are thankful for the meals but will be fine without them. Staff are working closely with those that have expressed a need to continue receiving meals to assist with Meals On Wheels (MOW) Program applications. Beginning April 1 if folks need meals staff will deliver existing inventory until it is diminished. Once that occurs, most people should be receiving Meals on Wheels services. The Park n' Play youth meal and recreation activity kit distribution spring session begins April 20th. The spring session will include distribute at three different parks on Tuesdays and Thursdays. Those parks include Cascade View, Crestview, and the Tukwila Community Center. Staff have been distributing a new flyer for the program which includes content in six different languages - it has been very well received by residents. Fitness and Wellness: 140 people visited the TCC fitness room, and another 149 people attended Group Fitness Classes during the week of April 5 — April 9. 3 47 Public Safety Plan Construction Projects There have been no changes to the Public Safety Plan projects since the last report. Compliance with the Governor's Order There have been no changes to compliance issues since the last report. * Covid-19 Testing Sites Below are the three current nearest testing sites in/to Tukwila. For more information on free testing sites in King County, visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx • Tukwila Pantry, testing is no longer being offered at the Tukwila Pantry • Highline College, Wednesdays 7 a.m. to 2 p.m. • Church by the Side of the Road, beginning Tuesday, October 6, 2020, 8:30 to 5:30 Monday through Saturday. • Abu Bakr Islamic Center expects to offer free testing once a month. The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. Positive rates for the prior weeks were hovering around 18.5%. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. • 4/13 - 186 individuals tested • 4/12 - 270 individuals tested • 4/11 - closed • 4/10 - 170 individuals tested • 4/9 - 201 individuals tested • 4/8 - 210 individuals tested • 4/7 - 253 individuals tested * Mobile Vaccine Team & Vaccination Update On Monday, March 1, 2021 the Tukwila Fire Department deployed its Mobile Vaccine Team (MVT) to provide COVID-19 vaccines to eligible under the state's 1B category. The MVT is focusing this initial effort on senior housing. The following is the information available as of this writing for vaccinations given by the MVT. 4/1-133 individuals vaccinated Additional MVT deployments on 4/14 and 4/30 4/9 —175 individuals vaccinated At the March 1, 2021 Council meeting, staff was asked to provide an update on vaccination information. As of April 14, 2021, Seattle & King County Public Health reports that 931,264 (50.3%) King County residents have received their first dose of the vaccine and 570,886 (30.8%) have been fully vaccinated. As of April 14, 2021- Burien, Renton, Tukwila, and SeaTac communities (the geographic location tracked by the Health Department) the following proportion of the total population has received at least their first dose: 16 years old and higher: 48.4% 48 65 years old and higher: 84.2% 75 years old and higher: 86.5% As of April 15, 2021 all adults over 16 will be eligible for the vaccine. Individuals are encouraged to visit vaccinelocater.doh.wa.gov to learn where they can receive the free vaccine. * Public Health — Seattle & King County Covid-19 Outbreak Summary — Tukwila King County Public Health - Seattle & King County COVID-19 Outbreak Summary Update date 4/14/2021 9:42 AM Click on the icons to explore this dashboard:. Demogpnphiw Geography COVEY lime Select city to compare: Count New since yesterday TuYwiI Summary of counts for Tukwila Overall Percent Rate per 100,000 Compared to King residents County rate Past 14 days Count Percent Positives 1,702 8 7.6% of all tests 8,131.9 Hospitalizations 81 0 4.8%ot all positive cases 387.0 Deaths due to 14 0 0.3% Of all positive cases 66.9 CONT -19 illness All test results 22,539 ! People tested 10,004 201 Legend: W Lower than overall Ming county rate 107,687.5 47,757.4 • 61.00 9.0% 2.0 3.3% • 0.0 0.0% 676.0 • 287.0 • Similar to overall King County rate ' Higher than overall Kling County rate Note: The ! is due to a data system update on 4/14/21, the "New Since Yesterday" column for All Test Results was not available at the time of this report. 5 49 50 T0: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: April 14, 2021 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • South King Housing Meeting: Community Development staff attended the monthly South King Housing meeting with planners from Burien, Kent, Federal Way, and Renton to discuss South King County Housing and Homeless Partners regional role and how to incorporate that into each city's Housing Action Plan. • King County City Managers/Administrators Meetings: City Administrator David Cline participated in King County City Managers/Administrators weekly call on March 3. • Sound Cities Association Briefing with King County Public Health: Mayor Ekberg and City Administrator Cline participated in a Sound Cities Association briefing with King County Public Health Director Patty Hayes on April 6. II. Community Events • Tukwila Recycling Collection Event: The Tukwila Recycling Collection event held on April 3 collected nearly 34 tons of material from 484 cars. A wide range of "hard to recycle" materials were collected, including scrap metals, appliances, and electronic equipment, refrigerators, used tires, mattresses, toilets and sinks, and lead acid batteries. • Tukwila Pond Master Plan: The second Community Meeting for the Tukwila Pond Master Plan is scheduled for April 21, 2021. • Earth Month Opportunities: Green Tukwila has been working with partner organizations to create a large menu of Earth Month opportunities for the Tukwila community. The City has partnered with Cascade Water Alliance, Woodland Park Zoo, Point Defiance Zoo, Northwest Trek, Duwamish Alive, Dirt Corps, and Forterra to provide virtual programs, self -guided tours, and hands-on opportunities in Tukwila. www.Tukwilawa.gov/earth-month Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 51 City Administrator's Report April 14, 2021 Page 2 • Crystal Springs Site Stewardship: Partners In Employment (PIE) spent a week with the new Green Training Crew at Crystal Springs and planted 200+ bareroot native plants and removed Herb Robert invasive plants. McKinstry Construction paid for the plants as they continue to steward the site through Forterra and hope to return to onsite volunteer work parties in the fall. • Transit Chat: Getting Around South King County: Transportation Demand Management staff is partnering with Hopelink Mobility Management to offer a series of online events for individuals to learn about safe transportation options in South King County. Registration is available at tukwilawa.gov/skctrips or by visiting one of these registration links: o April 14th, 5pm-6pm o April 23rd, llam-12pm o May 4th, 4pm-5pm o May 20th, 5pm-6pm 111. Staff Updates Public Safety • Community Meeting: Chief Dreyer and Deputy Chief Lund met with a community group on March 31 regarding issues in their neighborhood. Solutions discussed included increased speed enforcement and increased presence of patrol cars and traffic officers in the neighborhood. The emphasis will be for the entire month of April with the Traffic Unit prioritizing their speed reduction efforts in this area and patrol being more visible in the neighborhood, as well as making contact with the residents as they drive around. Project Updates • Boeing Access Rd over Airport Way Bridge: Estimated Completion: May 2021 Steel column jackets are being installed around the concrete columns on Airport Way. High strength grout has been pumped into the jackets at the west pier and the welders continue to prepare the jackets for grout on the east pier. Once both the west and east piers are painted, crews will redirect traffic on Airport Way to focus on construction on the center pier. • 42' 1 Ave S Bridge Replacement: Design continues for the 42nd Ave S Bridge as TranTech Engineering is starting to collect and process data for the type, size, and location (TS&L) report. City staff participated in a resident stake holder meeting and continues to work through the responses to the questions brought by the Allentown residents as the project moves forward. • 116th Building Demolition: Demolition was completed on April 2. Backfill was brought in to fill where buildings once stood. Final grading and seeding will be completed soon. • Rave Foundation Community Champions Award: Hamza Abdullahi, Ramiro Ortiz, and Nate Robinson received the Rave Foundation's Community Champions Award on April 2 for their work with the Teen Soccer Club program that provides both FREE and low-cost opportunities for soccer for teens in the Tukwila community. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 52 City Administrator's Report April 14, 2021 Page 3 Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for April 28, 2021. 2 Resident position terms expire December 31, 2021. No vacancies. • Civil Service Commission: The next meeting is scheduled for April 15, 2021. 1 resident term set to expire December 31, 2021. No vacancies. • COPCAB: The next meeting is scheduled for May 13, 2021. 3 Resident position terms set to expire December 31, 2021. VACANT: 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for May 6, 2021. 1 City Council Representative position term expires December 31, 2021. 2 Education position terms expires December 31, 2021. 1 City Employee position term expires December 31, 2021. 1 Community Representative position term expires December 31, 2021. VACANT: 1 Education Representative and Student Representative. • Human Services Advisory Board: The next meeting is being scheduled for late May. 1 Resident position term expires December 31, 2021. 1 Faith -Based Community position term expires December 31, 2021. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for May 4, 2021. 3 Resident position terms expire December 31, 2021. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for May 14, 2021. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for April 14, 2021. 3 Community position terms expire December 31, 2021. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for April 22, 2021. No terms set to expire in 2021. VACANT: 1 Resident Position. Four applications have been received. IV. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response March 22, 2021 Councilmember Quinn received an inquiry from a Duwamish resident regarding semi- truck traffic causing damage to mailbox, trees, yards, sidewalks. Public Works has installed orange flags on the No Truck signs placed at the entrances to the Duwamish neighborhood. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 53 City Administrator's Report April 14, 2021 Page 4 March 22, 2201 Council President Kruller asked why telecom companies are sometimes given permission to run through overhead powerlines rather than undergrounding. How can ordinances be waived without talking to Council? Referenced 53rd Ave S and TIB projects. TMC 11.28.140, "Request for Waiver," gives the Public Works Director the ability to waive the undergrounding requirement in certain circumstances of undue hardship. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 54 01 Cr 4/12/2021 2021 Workplan Goal 1 Task Name Committee Department Q1 Accomplishments Goal 1 - A community of inviting neighborhoods and vibrant business districts Prepare for future growth with regional and local investments Infrastructure improvements, planning and development code updates, deployment of community technology resources TIB Rechannelization Plan and zoning update PCD/TIS PW/DCD Zoning update in Q3 or Q4 2021. 53rd Ave S Residential Improvements TIS PW Completed - project close out Q3. Strander Blvd Extension TIS PW On hold. S 119th St Pedestrian Bridge Repair and Painting TIS PW On hold, now scheduled for 2024. S 140th St Intersection Improvements TIS PW Ongoing, with possible grant applications as available. Sound Transit TIBS Redevelopment, Boeing Access Station I- 405 BRT Updates TIS/CSS DCD Coordinating with ST on a better plan with the SRO property and resolving issues with uncompleted tasks at the ST station. ST will need an Unclassified Use Permit for the BRT. BNSF Intermodal Facility Access implementation TIS PW Discussed at 3/22/21 TISC, timeline and costs requested. Tukwila Village Updates - Construction, CDA Board, parking PCD ED City role on TVCDA Board Q1; estimated construction complete in summer 2021. West Valley Highway (1405 to Strander) TIS PW Advertise for construction bids Q3 2021. 42nd Avenue South Bridge Replacement (Allentown) TIS PW 30% design completed by end of 2021, BRAC Grant applied for 01. BAR over Airport Way Seismic Refit TIS PW Construction to be completed by Q2 2021. Nurture safe and flourishing neighborhoods Public Safety/First responder services, park and recreation innovation and accessibility, traffic and Pedestrian safety, public art implementation TMC Updates - Residential Design Regulations, Modular Unit PCD DCD TMC Updates/Shoreline/Critical-Sensitive Areas - Completed Short- term rental move to 2022, Tukwila South Design - Q2 Water/Sewer Projects TIS PW Ongoing. Traffic Calming TIS PW On hold for 2021- still taking requests - keeping up list TIS asked for status. School Zone Cameras Pilot Project CSS POLICE Done by Q2, implemented by Q3 SPRINT CSS POLICE / PW On hold. Tukwila Technology Digital Equity Initiatives - WiFi Build Out Plan (Q3) and Innovation F&G ADMIN SVCS Public WiFi inventory complete. Senior Levy Implementation CSS P&R Will seek Council approval for grant $57K in 2021; $57K in 2022 - senior outreach, when King County has the contract ready Q2. Artist in Residence Program CSS P&R On hold due to COVID. Online Portal of historical facts, photos and events about the Tukwila Community ADMIN SVCS Ongoing as staff time allows. Grant Application - Port of Seattle PCD ED Application approved by PCD on 3/15/21. Lockbox upgrade updates CSS FIRE 01 Report - all apparatus have new devices, new business owners will order new device, no plan to replace old boxes at this time. Fireworks Permits Approval Process CSS FIRE Complete each year in Q1 for full year. oi 2021 Workplan Cn Goal 1 Task Name Committee Department Q1 Accomplishments Goal 1 - A community of inviting neighborhoods and vibrant business districts Development Agreement - Tukwila South PCD DCD Monitor and amend as needed. Residential zoning Q2. Development Agreement - Homestead Land Trust PCD DCD Complete design review in building. Development Agreement - Wadajir PCD DCD Staff met with Forterra in January and requested additional parking analysis, which was submitted at the end of March and is with PW for review. Development Agreement - SRO PCD ED SRO presented vision to Council Q1. Development - Public Works Shops PCD Possible Q3. Urban Center Growth Strategies PCD DCD Move to 2022 - finish up breaking up the blocks. Small Cell Technology Regulations, Process, Permits & Design Standards TIS/PCD DCD / PW / ADMIN SVCS 2021 plan for development and adoption of new code, process and design standards complete. Levee Certification /Green River Corridor TIS PW Hired new Levee Project Mgr - April start - will create work plan for 2021. Green the Green Project TIS DCD/PW Ongoing, update in Q1 with one 2020 contract close out. Tukwila Locking Mail Box Initiative CSS POLICE/PW On hold - discontinued until additional funding. Tukwila Pond Master PLan CSS P&R Stakeholder groups working on concepts for future designs. School District Agreements CSS P&R Park Property leases' terms are being discussed with TSD. Teen & Senior Center Programming and Feasibilty CSS ADMIN SVCS / P&R Architect, project management, and outreach consultants on board; outreach to begin in Q2. 4/12/2021 2021 Workplan Goal 2 Task Name Committee Department Q1 Accomplishments Goal 2 — A solid foundation for all Tukwila residents Engage community and identify unmet needs Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, Continued partnership with Tukwila School District: Afterschool Program Update, TSD CTE Board, TSD Capital Plan CSS P&R/DCD/ADMIN SVCS TIS Staff attends TSD CTE Board meetings. P&R staff working with TSD staff on meeting needs once school starts back at the buildings (afterschool vs virtual support). Civic discussion between the Police and Foster and Showalter Students POLICE Ongoing - Q2 Update. Internship/Job Shadow & Apprenticeships Program ADMIN SVCS On hold due to COVID. RASKC (Regional Animal Control Services of King County) F&G ADMIN SVCS Provided customer service on how clients can access licenses remotely due to COVID. Utility Discounts TIS FINANCE Ongoing. Connect residents to social services CSS ADMIN SVCS In 01, Human Services staff received in requests for assistance from 996 individuals, of which the vast majority was for rental (486) and utility (296) assistance. In comparison, in Q1 of last year, the City received 336 inquiries total for all requests. In 01 the City distributed $12,608 in general fund dollars for rental assistance, $39,105 in 1406 funds for rental assistance, and $1,866 in general fund support for utility assistance. Distribute 2021 COVID response funds per Council's adopted 2021/2021 budget CSS ADMIN SVCS The Human Services part time/temporary staff member to distribute the COVID funds was hired in March. In 01 staff distributed $11,903 in COVID-specific funds. With the new part time/temporary staff member, staff expects to distribute significantly more funds per quarter moving forward. COVID Testing Site CSS FIRE Testing site Manager in place and a sustainable model set up for a Fire team member to fill this assignment. COVID Mobile Vaccination Teams CSS FIRE 01 Approved as a King County provider. Over 800 vaccines delivered to the community. Support for Job Seekers and Workers PCD ED Job seeker resource guide issued 01. Leverage housing partnerships and collaboration Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives Implement Housing Element of Comprehensive Plan PCD DCD Q4 2021, into 2022. Minor Home Repair Program CSS ADMIN SVCS In 01 Human Services staff received inquiries from 36 people on minor home repair and spent 37 hours working on the program in 01. Explore County's Health through Housing Program PCD ADMIN SVCS The item has been introduced in Planning and Community Development and is ongoing at this time. Police Department Mental Health Co -Responder Program CSS Police Q2 PD is working with Sound Mental Health to establish a pilot program. Regional partnerships and meetings ALL ALL See attached list of ongoing memberships and meetings. 01 v 4/12/2021 UA 2021 Workplan Co Goal 3 Task Name Committee Department Q1 Accomplishments Goal 3 — A Diverse and Regionally Competitive Economy Advance Tukwila's economic vitality Economic Development Plan, regional infrastructure projects, business relationships Economic Development Plan PCD ED Will complete in 2021. Will update PCD in Q2. Lodging Tax Advisory Committee & Funding Applications PCD ED Ongoing. Southcenter District Infrastructure Investments TIS PW Ongoing - Water/Sewer Comp Plans are due this year - 03/Q4. Business Recovery from COVID-19 PCD ED Frequently informed businesses of financial resources. 4/12/2021 Cal CC) 4/12/2021 2021 Workplan Goal 4 Task Name Committee Department Q1 Accomplishments Goal 4 — A High Performing and Effective Organization Ongoing innovation of organizational systems Phase 1 of Public Safety Plan implementation, technology-based efficiencies, internal workforce diversity, employee development and professional growth process improvements, long term financial health, priority -based budgeting and performance measures, Equity Policy implementations Public Safety Plan Fire Station 51 & 52 Construction CSS ADMIN SVCS Close out Q2/Q3. Justice Center Construction CSS ADMIN SVCS Close out Q2/03. Public Works Master Plan & Implementation TIS PW Phase 1 Construction to begin in April. Technology system improvements: JLARC* required electronic data reporting requirements for Public Records Requests (*Washington State Joint Legislative Audit and Review Committee) F&G ADMIN SVCS Currently in the data collection and analysis review; report due in 03. GET -IT - Government Electronic Technology Initiative for Tukwila (online since 2017) F&G ADMIN SVCS Continuing to add development and land use permits, the highest retrieved records in the City, to be available for online use. Laserfiche RIO - Electronic Content Management System F&G ADMIN SVCS On hold due to pandemic/staffing. Permit Tracking PCD DCD Completed and ongoing updates on improvements. GIS F&G ADMIN SVCS Improved traceability between assets and right of way in permits. Planning for ESRI renewal later this year. Tukwila Works CSS ADMIN SVCS On hold due to pandemic/staffing. ERP implementation FIN FINANCE Project kicked off in January. Through 1st quarter existing processes have been reviewed and development of a new chart of accounts has begun. NeoGov implementation FIN ADMIN SVCS Onboarding module implementation underway; core HR module implementation to begin Q2. Streamline & Update Financial Processes Fleet Funding F&G FINANCE/PW Complete in Q4 2021. Benefits Update F&G ADMIN SVCS Q3 Self-insured healthcare plan F&G ADMIN SVCS Q3 Asset policies F&G FINANCE Policies for capital assets as well as small & attractive assets have been drafted and are being reviewed for completeness. Private placement LTGO for PW Shops FIN Finance Preliminary discussion with PFM has begun. This item will move through the Council process in Q2. Property Sale - HealthPoint F&G ED In contingency period through Q2. Closing 2022. Property Sale - George Long F&G ED Negotiating terms. Estimated closing 2021 01. Property Sale - Travelers Choice F&G ED Executed PSA in 01. In contingency period. Closing in 2021 Q3. Property Sale - Longacres F&G ED Will start in Q2. Property Sale - Old Allentown FS F&G ED Will start in Q2. Property Sale - Old FS 51 F&G ED TBD Property Sale - Newporter F&G ED TBD Property Sale - Minkler F&G ED TBD Property Disposition - Old 52 F&G ADMIN SVCS Property report available Q2 with property disposition memo to Council Q2. Equity Policy Implementation CSS ADMIN SVCS 2021 Priorities identified, equity toolkit and outreach guide to be finalized Q2. a) 2021 Workplan CD Goal 4 Task Name Committee Department Q1 Accomplishments Goal 4 — A High Performing and Effective Organization False Fire Alarm Billing CSS FIRE Ongoing - quarterly updates - reviewing 3rd party process for billing. Fire Station 53 improvements CSS FIRE Plan to update with CPSM report, goal to have vetted and in place by Q4. Fire Station 54 Maintenance & Revisit plans CSS FIRE & A SVCS No Action, preparing documents to be shared with CSS in Q2. Fire Department Strategic Plan CSS P&R Update on FGL Finances, Marketing and Capital investment plans. Foster Golf Links - Operation Plan TIS PW Completed concurrency fees in 2020. Traffic Impact Fees TIS PW Due July 2021 (90 day notice), plan to extend for two additional years to 2023. Waste Management Contract CSS PW Preparing 2 year contract extension. Police Department Strategic Plan Council ADMIN SVCS Beginning foundational information gathering. Labor contract negotiations F&G ADMIN SVCS Ongoing; Admin Team trained, further training in the organization in Q2. Aligning IT security posture to risk ALL Cross departmental team planning for reopening City facilities. Digitization of Police Records This Item was not funded in the current budget. However, we are looking at grant opportunities and internal operations to see what we can do to push forward with this project. Police Use of Force/Police Reform/LETCSA I-940 CSS Police The Police Department will be implementing policy and training related to current reform measures that are in 2021 legislative session. Additionally, the PD will establish a Use of Force Review Board. Return to work/post-pandemic planning; ongoing COVID impacts ALL The City has stood up a cross departmental committee consisting of all levels of the organization to plan for returning to City facilities. 4/12/2021 2021 Workplan Goal 5 Task Name Committee Department Q1 Accomplishments Goal 5 — A Positive Community Identity and Image Promote and celebrate City identity Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments Night Out Against Crime POLICE On hold. Revamp Community Connectors program CSS ADMIN SVCS Interviews with various stakeholders complete; draft plan for revamped program to Council in Q2. See You in the Park P&R Modified for 2021, planning in process. Green Tukwila CSS P&R Modified for 2021, planning in process. Creative Consultancy - Southcenter District CSS P&R On Hold due to funding. Police Dept. Community Liaison Team CSS POLICE Add in new programs - homeless outreach, Mental Health Profession updates. Ongoing support of block watches POLICE Q2 - The Community Police Team will be working on outreach efforts to revitalize established Block Watch programs and establish new Block Watches. Experience Tukwila PCD ED Q1: Launched website; continued social media posts. 1% Art Implementation CSS P&R Utility box wraps are being designed and prepped for installation. Juneteenth event CSS ADMIN SVCS Planning underway in concert with ESJ, EPIC and community groups. Communicating with our community CSS ADMIN SVCS See attached list of regular communication channels O) 4/12/2021 (3921 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept 4Culture Cultural Services agency for King County committed to preserving shared heritage and creating arts and cultural opportunities for residents and visitors. Monthly Parks & Recreation Allentown Block Watch Neighborhood block watch group DCD American Payroll Association Stay apprised of new legislation, practices and policies Annual Finance American Public Works Association (APWA) APWA is an international educational and professional association serving Public Works professionals where they can exchange ideas, improve professional competency, increase the performance of their agencies and companies, and bring important public works -related topics to public attention in local, state and federal arenas. Each year there is a Spring Conference & a Fall Conference. Develop and update General Special Provisions (GSPs) to meet Local Agency needs and input that complement materials specifications of the WSDOT/APWA Standard Specific - tions. Obtain pre -approval of Materials GSPs for FHWA-funded projects, aided by WSDOT Highways & Local Programs staff. Twice a year Public Works American Water Works Association (AWWA) Established in 1881, AWWA is the largest nonprofit, scientific and educational association dedicated to managing and treating water, the world's most important resource. AWWA provides solutions to improve public health, protect the environment, strengthen the economy and enhance our quality of life. Public Works Association of City & County Informations Best Practice and Information sharing among municipalities Monthly Administrative Services Association of City/County Information Systems (ACCTS) Networking and training opportunity with peers from other government agencies Ongoing as needed Administrative Services Association of Records Managers and Administrators (ARMA) To broaden the profession of records management and information governance Ongoing as needed Administrative Services Association of Washington Cities Represent cities at the state level Annual conferences; Various meetings Mayor's Office Council Association of Washington Cities (AWC) Drugs & Alcohol Consortium City's CDL Random Drug Screen Program - AWC Drug & Alcohol Consortium helps members stay in compliance with federal drug and alcohol testing requirements. Our pool of more than 1,500 drivers and safety sensitive employees makes the D&A Consortium the right choice for employers large and small. Monthly to Quarterly Administrative Services Association of Washington Cities (AWC) Retro Program AWC Workers' Comp Retro Program provides training and tools that empower employers to lower risks for on-the-job injuries. Our focus on injury prevention and safety reduces your overall workers' compensation costs. Members participate in our Retro Pool or the Safety Alliance. Bi -weekly Administrative Services Bicycle Pedestrian Advisory Committee Group focused on regional non -motorized transportation DCD 2021 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Block Watch 164 The McMicken residents, Tukwila Police & Code Enforcement, SeaTac Police & Code Enforcement meet to discuss clean up of problem properties and resolve on-going issues DCD Cascade Water Alliance (CWA) CWA's mission is to provide water supply to meet current and future needs of our members in a cost-effective and environmentally responsible manner through partnerships, water efficiency programs, acquiring, constructing and managing water supply infrastructure and fostering regional water planning. Cascade is a municipal corporation comprised of seven municipalities (five cites and two water and sewer districts) in the Puget Sound region that joined together to provide safe, clean, reliable water supply to its 350,000 residences and more than 20,000 businesses. The Mayor sits on the Administrative Board and Public Affairs Committee. Monthly Board & Committee Meetings Mayor's Office Council Public Works Central Puget Sound GIS Usergroup Share best practices related to GIS Quaterly Administrative Services Community Connectivity Consortium (Fiber) Share detail related fiber assets w/ Puget Sound Municipalities Quaterly Administrative Services Duwamish Alive! Coalition Supports various restoration and educational activities throughout the watershed DCD Duwamish Alive! Coalition Duwamish Alive collaborates with the community, municipalities, non -profits, and businesses within the Duwamish River Watershed to preserve and enhance habitat for people and wildlife, towards improving health of the Puget Sound. Monthly Parks & Recreation Duwamish Shoreline Restoration Challenge The City has partnered with Forterra, BECU, City, CBRE to improve the shoreline environment DCD Emergency Management Advisory Council (EMAC) for King County EMAC advises, assists, reviews, and comments on emergency management and homeland security issues, regional planning, and policies. They measure and prioritize core capabilities, and recommend homeland security allocations and work products to sustain and enhance preparedness and operational levels. Members, as set forth in code, provide regional and multi- discipline perspective, and represent cities, fire service, law enforcement, hospitals, the Port of Seattle, government, special purpose districts, tribes, utilities, non-profit agencies, and the private sector. Monthly Police FEMA Urban Search and Rescue Task Force & Policy Board To provide national and regional disaster response, related to search and rescue under ESF-9 of the National Response System. Annual Fire (3921 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Firemen's Pension Board Review claims and provide support to retired firefighters who qualified for a pension prior to 1971 Quarterly Mayor's Office Council Administrative Services GARE — Government Alliance on Race and Equity National network of government working to achieve racial equity and advance opportunities for all Annual conference; ongoing opportunities to engage Administrative Services All Departments Government Finance Officers Association (GFOA) Washington Finance Officer Association (WFOA) Puget Sound Finance Officer Association (PSFOA) National Organization to enhance finance knowledge and networking State affiliate of GFOA Regional affiliate of WSFOA GFOA & WFOA annual, PSFOA monthly. In addition, both GFOA and WFOA offer classes throughout the year Finance Greater Seattle Partners Public-private economic development partnership encompassing King and Snohomish counties. Quarterly Mayor's Office Council Green Cities Partnership Forterra works in partnership with local municipalities to develop achievable goals, shared visions, long-term plans, and community- based stewardship programs to care for the valuable forests and natural areas in our urban environments. Monthly Parks & Recreation Green the Green Partnership Project Partnership with Forterra, King County Noxious Weeds, and other local jurisdictions to identify and fund weed control and revegetation efforts along the Green River DCD Green Tukwila Partnership Partnership with Forterra to develop 20 -year plan for stewardship and conservation of Tukwila urban forests DCD GREI - Governing for Racial Equity and Inclusion Regional group of public agencies working on diversity, equity and inclusion Every Other Month Administrative Services Highline Forum Focused on airport -related issues; Port of Seattle coordinates meetings Every Other Month Council HRCI (Human Resource Certification Institute) Provides credentialing for HR Professional who have mastered the HR body of knowledge and competencies. Quarterly Administrative Services Human Services Funding Consortium S, N, E King County cities cohesive 17 city funding application, quarterly bills Quarterly Administrative Services I-405/SR 167 Executive Advisory Group A WSDOT committee focusing on 1405/SR 167 transportation issues Quarterly Mayor's Office ICMA (International City/County Management Association) WCMA (Washington City/County Management Association) King County City Managers/City Administrators International City Manager/Administrator professional organization State affiliate of ICMA County Affiliate of WCMA Annual conferences; Local affiliate meets monthly Mayor's Office International Association of Property and Evidence (IAPE) Provides education in property and evidence handling and storage. Serves as a forum for evidence technicians to gain and share information Twice a year Police International Council of Shopping Centers Focused on issues regarding large retail properties Annual conferences; local affiliate meets quarterly Mayor's Office 2021 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept International Institute of Municipal Clerks (IIMC) To promote continuing education and certification through university and college based institutes to its members worldwide. Ongoing as needed Administrative Services International Public Management Association for Human Resources (IPMA — HR) This program is a non profit, educational organization to establish for fostering and developing sound policies and practices in public human resource management. Currently, Juan is the VP and developing the Washington State Chapter. Monthly to Quarterly Administrative Services Jewish Family Services of Seattle - Job Referral and CLEVER Program Partner with Economic Intergration Manager to helps refugees, immigrants and asylees to become economically, socially and civically integrated in South King County community. Collaborate employment workshops and job referral resources. Monthly Administrative Services Joint Tukwila/Burien/SeaTac Human Services Providers Coordination, networking of contracted providers Quarterly Administrative Services King County Cities Climate Collaboration (K4C) Collaborate to support projects and programs in areas such as green building, using and producing renewable energy, sustainability outreach and education, and alternative transportation DCD King County Directors Group A networking group of P&R Directors/Managers in K.C. that meet quarterly to discuss issues. Parks & Recreation King County Economic and Revenue Forecasting Group Organized by Dave Reich, King County Economist, to share economic information among Puget Sound area cities Monthly Finance King County Emergency Managers Members coordinate planning efforts related to EM. Monthly Police King County Fire Chiefs To provide policy and coordination related to operational safety, and training in King County fire agencies, comprised of three zones. Monthly Fire King County Flood District Advisory Committee Advises and provides policy and budget recommendations to the District Flood Control Board Quarterly Mayor's Office King County Housing and Community Development Consortium Make funding recommendations on state, county federal funds Bi -Annually Administrative Services King County International Airport Working Group Review of the Airport Master Plan Update Work on the project has resumed after being on hold DCD King County Joint Recommendations Committee Interjurisdictional body provides recommendations on funding/policy for KC partner cities Quarterly/as requested Council Administrative Services King County Operations Establish Common Operations. Every Other Month Fire King County Planning Directors Advise on Countywide issues Monthly DCD King County Play Coalition A partnership dedicated to ensuring that all children in King County enjoy the proven health benefits of physical activity. Monthly Parks & Recreation King County Police Chiefs and Sheriffs Association Collaboration between all law enforcement agencies within King County. Exchange information and discuss policies as well as provide training. Monthly Police (3921 Workplan O) Regional Partnerships List Organization Purpose Frequency of Mtgs Dept King County Public Fire Educators Provide quality affordable educational opportunities for the fire inspectors and supervisors on current fire code requirements, inspection procedures and case law. Annually Fire King County Veterans, Seniors and Human Services Staff participates in a group that works to provide equitable services for seniors. Monthly Parks & Recreation King County Work Source - Veteran's Job Referral Program Partner with Work Source employment specialist to increase awareness and employment resources for military veterans, disable veterans, and military transitions. Attend Career Fair events and assist with job referrals as needed for South King County community. Quarterly Administrative Services King/Pierce County Hoarding Task Force Find ways to address community concerns related to hoarding behavior and its consequences Meetings have been on hold for the past year DCD Laserfiche and Cities Digital Ongoing training, upgrades, and solutions associated with the City's Electronic Content Management System (Laserfiche/Digital Records Center). Monthly to Quarterly Administrative Services Legislative Youth Advisory Council (LYAC) The Legislative Youth Advisory Council (LYAC) is a nonpartisan youth -led committee empowered by state law to represent the official voice of Washington youth to the Legislature. Each year, a select group of 14-18 year old students from a diverse range of political, geographic, and socioeconomic backgrounds are appointed to the council by the Lt. Governor's Office. Parks & Recreation Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) MWPAAC is a consortium of local jurisdictions delivering wastewater to KCDNR Waste Treatment Division (WTD) for the treatment of raw sewage. Representatives meet month- ly to cover issues relevant to the waste disposal contracts and other regional issues such as reclaimed water, Infiltration/Inflow, and regional conveyance. Public Works National League of Cities Represent cities at the national level Annual conferences; Various committees Mayor's Office Council National Public Employers Labor Relations Association (NPELRA) National organization with goals and objectives similar to the local association. Quarterly Administrative Services National Recreation and Parks Association (NRPA) National association of parks and recreation professionals and advocates dedicated to advancement of public parks, recreation and conservation. Parks & Recreation Northwest Fire Investigators Association Provide quality affordable educational opportunities for the fire investigators and supervisors on current fire investigation methods and case law. Every Other Month Fire NTIA National Telecommunications and Information Administration NTIA is the Executive Branch agency that is principally responsible for advising the President on telecommunications and information policy issues Ongoing as needed Administrative Services 2021 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Professional Golf Association (PGA) of America PGA of America is the world's largest sports organization, comprised of 27,000 men and women golf Professionals who are the recognized experts in teaching and growing the game. Parks & Recreation Puget Sound Regional Council (PSRC) Partnership of cities, counties, ports, federal, state and regional transportation agencies, railroads and trucking interests, intent on solving freight mobility problems with coordinated solutions. Grant program that supports transportation projects in smaller towns and cities in rural areas of the region. The KCPEC reviews local agency prioritized projects and recommends the top competing projects to the King County members of the PSRC's Transportation Policy Board (TPB) for review and approval. Mayor serves on the Executive Board. Monthly Board Meetings Mayor's Office Public Works Rave Foundation The RAVE Foundation is the community based Foundation that represents the Seattle Sounders. (From website) RAVE Foundation envisions a region abundant with opportunities for free play, where we all work together to use soccer as a vehicle to foster wellness, inspire learning, and strengthen connections to community. Regularly Parks & Recreation Refugee Forum Education, networking on refugee issues Monthly Administrative Services Region IV Fire Investigation Council Meet monthly providing educational and current issues in the field of fire investigation, discuss fire in all jurisdictions for patterns or similarities. Every Other Month Fire Regional Affordable Housing Task Force Advise on housing affordability issues DCD Regional Animal Services of King County (RASKC) To improve pet licensing and other marketing efforts. Monthly to Quarterly Administrative Services Regional Housing Repair Group Education, networking Annually Administrative Services SCL Rate Review Panel Provide input to SCL's six year strategic plan. Public Works SCORE Jail Executive Board Finance Committee CIO Forum A regionally owned jail in of which Tukwila is an owner City. The Mayor serves on the Administrative Board. Finance Director serves on Finance Committee. TIS Deputy Director serves on the CIO Forum. Monthly Mayor's Office Finance SeaTac Airport Stakeholder Advisory Roundtable (StART) Focused on airport -related issues Monthly Mayor's Office Council Seattle City Light Habitat Enhancement Creston-Duwamish Stakeholders Committee Study by SCL to test different vegetation management methods on sites in Tukwila and Seattle under the power corridor; data will be collected over the next several years with plan to implement findings throughout SCL corridors DCD Seattle Southside Chamber of Commerce Local chamber of commerce As needed Mayor's Office Council Seattle Southside Regional Tourism Agency Focused on increased overnight stays at SeaTac, Tukwila, and Des Moines Monthly Mayor's Office (5) (3921 Workplan 00 Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Society for Human Resource Management (SHRM) A national organization that provides resources for HR Professionals nationwide. Quarterly Administrative Services Sound Cities Association (SCA) SCA Public Issues Committee (PIC) Represent King County cities in regional issues Recommend policy positions and regional appointments to the SCA Board. Councilmember Quinn currently serves on the the Board. Monthly PIC meetings; Monthly Board meetings; Mayor's Office Council Sound Transit Build and manage high capacity transit in the Puget Sound region As needed Mayor's Office Administrative Services Soundside Alliance for Economic Development Broad economic development focus in the south King County region Monthly Mayor's Office Council South King Council of Human Services Education, advocacy, networking Annually Administrative Services South King County Area Transportation Board Area elected receive information on South KC transportation meetings DCD Council South King County Cultural Association SoCo provides advocacy, collaborative marketing, networking opportunities and professional development for our members. Bi -Monthly Meetings Parks & Recreation South King County Fire Training Consortium Academy Committee Rescue Operations Committee Training Coordination Academy Procedures development. Rescue Procedures development. Quarterly Fire South King County Human Services Planners (regional) Coordination of services, joint planning and delivery Monthly Administrative Services South King County Senior Center Directors A networking group that discusses issues affecting seniors living in South K.C. Monthly Parks & Recreation South King Housing and Homelessness Partners Work collaboratively with other South King County jurisdictions to address affordable housing and homelessness. Monthly Council DCD Technical Advisory Committee Provide direction on Metro's Long Range Transportation Plan DCD Tukwila King County Work Source - CLEVER Program Opportunity to establish a list of employment and training programs to increase awareness, resources, and workforce services in the South King County community. Partner with Work Source employment specialist to help higher skilled refugees find jobs that fit their skills and training through Washington's CLEVER (Career Ladders for Educated and Vocationally Experienced Refugees) program. This program is to develop a career path plan for their short and long term goals in order to get back into their chosen career. Monthly Administrative Services Tukwila School Distric Continuing Technical Education Board Ensure CTE programs allign to student and industry needs. Monthly Administrative Services Tukwila School District Providers Meeting Collaboration and coordination on services to kids and families Every Other Month Administrative Services United States Conference of Mayors The United States Conference of Mayors is the official non- partisan organization of cities represented by the elected Mayor. Mayors contribute to the development of national urban policy by serving on one or more of the conference's standing committees. Conference policies and programs are developed and guided by an Executive Committee and Advisory Board, as well as the standing committees and task forces which are formed to meet changing needs. Annual Meeting & Annual Conference Mayor's Office 2021 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Urban Land Institute Nonprofit research and education organization that facilitates information and experience on land use practices and policy Annual conferences Mayor's Office US Bank Procurement Group Stay apprised of new policies, practices; share information Annual Finance Utility Finance Officers (UFO) Enhance knowledge, exchange information with utility districts and other utility providers Quarterly Finance Valley Cities Technology Group Department Directors meet to discuss common issues, network and share data. Line staff are invited for specific topics Administrative Services Valley Civil Disturbance Unit Valley Agencies (Kent, Renton, Tukwila, Auburn, Federal Way, and Port of Seattle) each have a team of 15-20 personnel of all ranks. The teams deploy and train together to handle large scale disturbances, crowd, and riot control. Twice a year Police Valley Communications Valley Communications Operations Board Valley Communications Finance Committee Valley Communications Advisory Committee for Technology (ACT) Regional 911 center for South King County. Mayor serves on the Administrative Board. Fire and Police serve on the Operations Board that creates policy and provides operations oversight. Finance Director serves on the Finance Committee that oversees financial policies and operations. Administrative Services serves on the Committee for Technology that provides oversight and coordination on technology issues. Monthly Mayor's Office Fire Police Finance Valley Investigations Team Valley Agencies each have a team of 3-4 investigations personnel of all ranks. The teams deploy and train together to handle large scale investigations and officer involved shootings in those jurisdictions Monthly Police Valley SWAT Valley Agencies each assign seven team members. The team is responsible for conducting operations that are outside the normal capabilities of patrol such as hostage rescue or high-risk arrest warrants Quarterly Police Vulnerable Populations Task Force (Public Health) Address needs of vulnerable pops related to emergency management Administrative Services WA Association of Public Records Officers (WAPRO) Provides education in support of the Public Records Act and a forum for public records officers and those involved in responding to public records requests Monthly Police WA Association of Telecommunications Officers and Advisors Share the latest developments in wired and wireless telecommunications, FCC activities, federal and state telecommunication policy issues, managing cable/telecommunication franchises, enhancing PEG production techniques, effective PEG channel management, new technology demonstrations and more. Suggested attendees include your cable and telecommunication franchise managers, right-of-way managers, television producers, content creators, communications managers, municipal attorneys, city managers and PEG access coordinators. Anually / As Needed Administrative Services 6) (0 _2021 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept WACE — Washington Association of Code Enforcement Statewide group providing annual education/training and networking opportunities Spring and Fall conferences DCD Washington Association of Sheriffs and Police Chiefs (WASPC) Membership for all police chiefs and sheriffs. Provides training and support for all law enforcement agencies throughout Washington. Yearly Police Washington Bond Issuers Enhance knowledge of changes in municipal bond rules and trends As needed Finance Washington Economic Development Association (WEDA) Information sharing and advocacy on economic development Bi -weekly (during covid) Mayor's Office Washington Festivals & Events Association (WFEA) Organization for people working in the festivals and events industry aimed at providing professional education, and leadership development opportunities. Parks & Recreation Washington Fire Chiefs Provides networking platform for state fire chief officers. Engages in direct lobbying efforts related to priorities set by the body. Provides training forums and platforms for all State fire agencies. Monthly Fire Washington Municipal Clerks Association (WMCA) Promoting professional and educational standards for Municipal Clerks in the State of Washington and providing improved local governmental services. Ongoing as needed Administrative Services Washington Public Employers Labor Relations Association (WAPELRA) To promote the profession of HR Management and labor relations in local government through education, mutual support, professional recognition and legislative advocacy. Quarterly Administrative Services Washington Recreation and Parks Association (WRPA) State association of parks and recreation professionals that promotes excellence through advocacy, education, networking, and training. Several staff involved in sub- committees that meet monthly Parks & Recreation Washington State Association of Permit Technicians Statewide group providing education/training and networking opportunities DCD Washington State Association of Senior Centers Organization aided at enhancing, educating and supporting professionals working with the aging population. Parks & Recreation Washington State Fire Marshals Association Review and propose Fire Code amendments. Quarterly Fire Washington State Planning Directors Advise on statewide policy issues DCD Washington State Recycling Coordinators Recycling coordinators from western Washington cities and counties share information and set priories for funding and programs DCD Washington Treasurer's Association (WTA) Enhance knowledge of treasury functions; statewide networking Annual Finance Water Resource Inventory Area 9 Forum and WRIA 9 ITC Implementation Technical Committee Working groups that provide guidance, technical information, and planning for the WRIA 9 Habitat Plan DCD WSDOTTransportation Professionals Forum Washington Transportation Professionals Forum is a group of local agency traffic, transportation, and PW engineers, technicians, directors, managers, supervisors, planners, mayors, clerks, council members, etc. Members share information and discuss ideas about traffic -and transportation -related issues. Public Works 2021 Workplan Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Zone 3 Emergency Managers Members coordinate planning efforts related to EM. Quarterly Police Zone 3 Fire Chiefs To provide policy and coordination related to operational safety, and training in King County Fire Zone 3. Monthly Fire Zone 3 Fire Marshals Establish Common procedures. Fire Zone 3 Operations Establish Common Operations. Monthly Fire .2cp21 Workplan N Communication Recipients Frequency Community Communications Hazelnut newsletter All physical addresses in Tukwila; access for all at TukwilaWA.com Every other month Annual Report All physical addresses in Tukwila February edition of Hazelnut eHazelnut Email subscriber list Last Monday of the month Twitter Tukwila Twitter followers; access for all on Tukwila's Twitter page online Same day for breaking info; Earlier if notification of upcoming event Facebook Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online Same day for breaking info; Earlier if notification of upcoming event City Website Access for all at TukwilaWA.com Generally items from Twitter/Facebook posted on website the same day UPCOMING MEETINGS AND EVENTS APRIL — MAY 2021 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). APR 19 MON APR20 TUE APR21 WED APR22 THU APR 23 FRI APR 24 SAT 9 Community Services and Safety 5:30 PM Electronic meeting 9 Planning and Community Development 5:30 PM Electronic meeting 9 City Council Regular Meeting 7:00 PM Electronic meeting GREEN TUKWILA RIVERTON PARK WORK PARTY Make new friends while learning about the local watershed and healthy forests. All tools, instruction and supplies are provided. 11:30 PM - 1:30 PM Click here to sign-up. PARK N PLAY PROGRAM Free meals, snacks, activity kits and other essentials for children 18 years of age and younger. Click here for more information. 9 Public Safety Bond Financial Oversight Committee 4:00 PM Electronic meeting TUKWILA POND MASTER PLAN COMMUNITY MEETING #2 A new master plan is being developed for Tukwila Pond Park. The plan will be an all encompassing guide to support future development and use of the park. Join us for the second Tukwila Pond Park Community Meeting. See ideas and concepts for the new master plan and share your comments to help shape the plan. Click here to RSVP. For more information, email ParksRec@TukwilaWA.gov or call 206-767-2305. GREEN TUKWILA GREEN RIVER TRAIL LITTER CLEAN-UP Make new friends while learning about the local watershed and healthy forests. All tools, instruction and supplies are provided. 1:00 PM -2:30 PM Click here to sign-up. 9 Planning Commission 6:30 PM Electronic meeting TRANSIT CHAT: GETTING AROUND SOUTH KING COUNTY Join Hopelink Mobility Management and SKC Trips to learn about transportation options in South King County and earn rewards like a $20 ORCA card. For more information, click here. For accessibility accommodations, email mobility@hopelink.org at least one week before the session. To register, click on the date and time below: April 23 11 AM -12 PM May4 4PM-5 PM May20 5PM-6 PM NAL 0L5 Action Committee TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. Cycling Even and Bin Sale This event is open to King County residents. Only residents in cars will be provided service. Hosted by Cities of Normandy Park and Burien. 9:00 AM - 3:00 PM WA State Criminal Justice Training Center 19010 1e Ave S, Burien Click here for more information. APR26 MON APR 27 TUE APR 211 WED APR29 THU APR 30 FRI MAY 1 SAT 9 Finance and Governance 5:30 PM Electronic meeting 9 Transportation and Infrastructure Services 5:30 PM Electronic meeting 9 City Council Committee of the Whole Meeting 7:00 PM Electronic meeting 9 Arts Commission 6:00 PM Electronic meeting TUKWILA ADOPT -A -SPOT AND BECOME A PARK STEWARD PARKS &RECREATION A year round partnership with residents, community groups and businesses to help beatify Tukwila's parks and trails. Will you consider adopting a spot by pitching in to pick up litter in your favorite parks? For more information, call 206-767-2315 or visit tukwilawa.gov/residentslparks-recreation/adopt-a-spot. PARK N PLAY PROGRAM FOR CHILDREN 18 YEARS OF AGE AND YOUNGER APR 20 — MAY 27 Tuesdays & Thursdays Free meals, snacks, activity kits and other essentials! Tukwila Parks and Recreation will deliver free meals, activity kits and snacks. Staff will be at various school lunch sites in the morning, and then various parks around 12 PM. If you are having trouble making it out to a school site to pick up lunch, then visit us at the park! Mask and social distancing are required. For more information, click here. ZLf2�Ltl2CiGb DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:30 PM Tukwila Pantry is in need of shopping bags. VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https:l/www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2. DONORS — Please donate at TukwilaPantry.org. STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELPI SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. Lii FREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 148th St 9:30 AM — 5:30 PM MON-SAT Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free service. See flyer for information in multiple languages: records.tukwilawa.gov/WebLink/1/edod333100/pagel.aspx KIn9County For more information to register, call King County at 206-477-3977 (8am — 7pm) or visit www.chifranciscan.org/freetesting. All Washingtonians age 16 and up are eligible to receive a COVID-19 vaccination. Public Healthirli For more information, visit kingcounty.gov/vaccine or call 206-477-3977. Interpreters are available for assistance. sea Elle a King County NM For telephone -to -text relay service, dial 711 or 1-800-833-6384. For tactile interpretation, visit seattledbsc.org. TUKWILA LIBRARY IS OPEN FOR IN -LIBRARY SERVICES! 14380 Tukwila International Blvd in King County The book drop is open 24/7, Curbside to Go pickup is no longer available at this location. When you visit the library again, you will notice Library System that the spaces and services look a bit different. KCLS have made these changes to keep you and staff safe. For hours and more information, call 206-242-1640 or visit 1.kcls.org/370Y1Iv. COUNSELING FOR SMALL BUSINESS OWNERS Need help navigating COVID-19? Register for a 1 -hour phone or computer session with a counselor. For more information, visit https:ll1.kcls.org/2ZXLFZA. FREE TAX PREPARATION United FREE TAX SUPPORT THRU APRIL 18 ! File with trained and IRS -certified tax experts online! They will be available to provide safe, secure, and 100% online assistance in filing your taxes to maximize your return and keep more of your money. They can also assist with claiming stimulus check money. For more information, visit: https://www.uwkc.org/need-help/tax-help/ English Espanol 1:131 h1'IA, 'AO' Somali Faa-Samoa PyccKHH YKpaiHcbKa Tieng Viet ^y rJl wnan60»c1 3at cS Lea,,,ti Francais aft H*e Alk1141 Kajin Belle 3r vf} Oromoo nfdlarit Kiswahili Tagalog oulrnu 73 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. APR 5 See below link for the agenda packet to view the agenda items: April 5, 2020 Regular Meeting APR 12 See below link for the agenda packet to view the agenda items: April 12, 2020 Committee of the Whole / Special Meeting APR 19 See below link for the agenda packet to view the agenda items: April 19, 2020 Regular Meeting APR 26 Special Issues - COVID-19 Weekly Report. - City Council Procedures Update: - An ordinance reenacting TMC Chapter 2.04, "City Council." - A resolution adopting Rules of Procedure of the City Council. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. MAY 3 Consent Agenda MAY 10 Special Issues — MAY 17 Special Presentation MAY 24 Special Issues - Authorize the Mayor to sign an application for Community Development Block Grant (CDBG) funds for the King County 2021 Minor Home Repair Program in the amount of $100,000. - Approve an application for Lodging Tax Funds from the City of Tukwila for the 2021 Seawolves Partnership in the amount of $20,000. - An Interlocal Agreement for pooling of Sales Tax Receipts with South King Housing and Homelessness Partners (SKHHP). - Award a bid and authorize the Mayor to sign a contract for the West Valley Highway project in the amount of $2,765,000. - Authorize the Mayor to sign a consultant agreement for the South 131st Place Drainage Improvement Project, in the amount of $160,000. - Authorize the Mayor to sign an agreement for the Tukwila Station Non -Motorized Connectivity and Safety project, in the amount of $2,064,000. Unfinished Business - COVID-19 Weekly Report. - City Council Procedures Update: - An ordinance reenacting TMC Chapter 2.04, "City Council." - A resolution adopting Rules of Procedure of the City Council. - COVID-19 Weekly Report. - COVID-19 Financial Impact Report. - Technology and Innovation Services Strategic Plan. - An ordinance to issue debt for General Fund portion of Public Works Shops project. - COVID-19: Extend Emergency Rules to Allow Tents in Parking Lots and to Allow Temporary Signage. Annual State of the Court Address. Consent Agenda - COVID-19: Extend Emergency Rules to Allow Tents in Parking Lots and to Allow Temporary Signage. - Award a bid and authorize the Mayor to sign a contract for the Annual Overlay and Repair Project. - Resolution on Fleet Surplus. Unfinished Business - COVID-19 Weekly Report. - Issue debt for General Fund portion of Public Works Shops project. - COVID-19 Weekly Report. Special Meeting to follow Committee of the Whole Meeting. 74