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Home My WebLink AboutReg 2021-05-03 Item 5F - Final Acceptance - Water Fund: Andover Park East Water Main Pavement Repair with ICON Materials for $114,158.43COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/03/21 JR ITEM INFORMATION ITEM No. 5.F. 51 STAFF SPONSOR: SCOTT BATES ORIGINAL AGENDA DATE: 05/03/21 AGENDA ITEM TITLE Water Completion Fund - Andover Park East Water Main Pavement Repair Project and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 05/03/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 M SPONSOR ❑Council Mayor HR ❑DCD Finance Fire TS P&R Police PIV ❑Court SPONSOR'S The Notice to Proceed for Contract No. 20-123 with ICON Materials of Pacific, Washington SUMMARY was issued on December 14, 2020 for the Andover Park East Water Main Pavement Repair Project. This project provided permanent repairs to the roadway and driveways due to the 10" diameter water main failure on June 17, 2020. Construction was physically completed on February 4, 2021. Council is being asked to accept and finalize the contract with ICON Materials for $114,158.43. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 04/26/2021 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $114,158.43 $141,546.00 $0.00 Fund Source: 401 WATER FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/03/21 MTG. DATE ATTACHMENTS 05/03/21 Informational Memorandum dated 04/23/21 Notice of Completion Contract No. 20-123 Minutes from Transportation and Infrastructure Committee meeting of 04/26/21 51 52 City of Tukwila Allan Ekberg, Mayor Pit be Works Deportment - Barr Portae Intl, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director BY: Scott Bates, Project Manager CC: Mayor Allan Ekberg DATE: April 23, 2021 SUBJECT: Water Fund - Andover Park East Water Main Pavement Repair Project Project No. 92040102, Contract No 20-123 Contract Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 20-123 with ICON Materials of Pacific, Washington was issued on December 14, 2020 for the Andover Park East Water Main Pavement Repair Project. This project provided permanent repairs to the roadway and driveways due to the 10" diameter water main failure on June 17, 2020. ANALYSIS Construction was physically completed on February 4, 2021. The project budget for the Water Departments' construction was $141,546.00 and included a 5% contingency, which was not utilized. Under -runs were primarily due to fewer quantities needed during the roadway excavation, haul, and repair phase of the project. Construction Contract Amount $ 141,546.00 Additions/Change Orders 0.00 Under -runs (27,387.57) Total Amount Paid $ 114,158.43 RECOMMENDATION Council is being asked to formally accept and authorize the release of the performance bond, subject to standard claim and lien release procedures, for the Andover Park East Water Main Pavement Repair Project construction contract with ICON Materials in the final amount of $114,158.43 and consider this item on the Consent Agenda at the May 3, 2021 Regular Meeting. Attachment: Dept of Revenue Notice of Completion https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 04-26-21/b. APE Water Main ICON Closeout - Scott Bates/Info Memo APE Water Main Pavement repairs Closeout.docx 53 54 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 02/9/2021 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 916001519 Name ICON MATERIALS UBI 601006854 Address 6200 S CENTER BLVD TUKWILA,WA-98188 Address 1508 Valentine Ave SE Pacific, WA 98047 Email Address scott.bates@tukwilawa.gov Email Address mark.eichelberger@iconmaterials.com Contact Name Scott Bates Phone 206-431-2193 Contact Name Mark Eichlberger Phone 206-574-3902 Project Information Project Name 2020 Andover Park East Water Main Pavement Repair Contract # 20-123 Affidavit ID 1106904 Jobsite Address Date Awarded 11/11/2020 Date Work Commenced 01/4/2021 Date Work Completed 02/4/2021 Date Work Accepted 02/4/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? 9358588 Retainage Waived? Subcontractors Used? If yes, complete Addendum A. /1 Amount Disbursed Detailed Description of Work Completed Hot mix asphalt full depth reconstruction of Andover Park East to include sidewalks and driveways. DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $141,546.00 Liquidated Damages $ 0.00 Additions (+) $ 0.00 Amount Disbursed $114,158.43 Reductions (-) $27,387.57 Amount Retained $ 0.00 Sub -Total* $114,158.43 Other $ 0.00 Sales Tax Amount $ 0.00 Sales Tax Rate If multiple rates, attach a list. 0.00% TOTAL* $114,158.43 TOTAL* $114,158.43 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. rtiaDepartment of Revenue Public Works Section (360) 704-5650 PWC cx dor.wa.gov Washington State Department of "Labor & Industries Contract Release (855) 545-8163, option # 4 Contra ctRelease@ LN I. WA. GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 55 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&l release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* GROUND UP ROAD CONST INC 602790246 1109311 NORTHWEST CONCRETE 603572428 1109118 NORTHWEST TRAFFIC INC 602140049 1110769 O'BUNCO ENGINEERING INTL. INC. 602045762 1109117 TRANSPORTATION SYSTEMS INC 602726209 1109568 56 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes April26, 2021- 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: Henry Ancira, Hari Ponnekanti, Scott Bates, Cody Lee Gray, Cyndy Knighton, Adib Altallal, Brittany Robinson, Gail Labanara, Bryan Still, Laurel Humphrey Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contract Completion: TCC Siding Repairs Phase III Staff is seeking Council approval of contract completion and release of retainage in the amount of $116, 589.00 with Lake Washington Construction LLC for the Tukwila Community Center Siding Repairs Phase III Project. Committee Recommendation Unanimous approval. Forward to May 3, 2021 Regular Consent Agenda B. Contract Completion: Andover Park East Water Main Pavement Repair Staff is seeking Council approval of contract completion and release of retainage in the * amount of $114,158.43 for the Andover Park East Water Main Pavement Repair Project. Committee Recommendation Unanimous approval. Forward to May 3, 2021 Regular Consent Agenda C. Neighborhood Traffic Calming Program Staff updated the Committee on the status of the Program, which is collecting submissions but unfunded in the current budget. One request has been received in 2021 and there are 28 issues identified as waiting for action, funding, or recurring complaints to be tracked. A resident addressed the Committee in favor of increasing speed cameras and reducing speed limits citywide. Items needing follow-up: • Provide prioritized list of items. • Include in Finance & Governance Committee review of service restoration. Committee Recommendation Discussion only. 57